Managing Safety in Projects at Eskom

Operating Unit Coal 3

Hendrina Power Station

‘ZERO HARM TO THE POWER OF 10’

Julian Nair
julian@eskom.co.za
Power Station Manager
(ESKOM Hendrina Power Station)

4 October 2012

ZERO HARM – WE MAKE IT HAPPEN

ESKOM VALUES - ZIISCE

ZIISCE

ZERO HARM. HOME WITHOUT HARM – EVERYONE – EVERYWHERE - EVERYDAY

INTEGRITY

INNOVATION

SINOBUNTU (WE ARE CARING)

CUSTOMER SATISFACTION

EXCELLENCE

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3
CARDINAL SAFETY RULES – LIFE SAVING
RULES
Cardinal Rules
RULE & DESCRIPTION OF RULE

Rule 1: Open, isolate, test, earth, bond, and/or insulate before touch
Any person who performs work on an electrical installation shall ensure that it is isolated,
tested and earthed before starting with any work.

Rule 2 Hook up at heights

Any person who performs work higher than two metres above ground level shall be
attached to an anchor point at all times, or as identified during the risk assessment.

Rule 3 Buckle up
No person may drive any vehicle on Eskom business and/or on Eskom premises unless
the driver and all passengers are wearing seat belts.

Rule 4 Be sober
No person is allowed to be under the influence of intoxicating liquor or drugs while on
duty

Rule 5 Permit to work

Where an authorization limitation exists, no person shall work without the required permit
to work

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 BLUE FLAG RECOGNITION PROGRAM
CRITERIA
Cardinal Rules
Category / Criteria Description. Also see annexure attached:
SHE Business Planning and The Entity must have a Safety, Health and Environmental Plan (3 years minimum)
Strategy detailing compliance to company SHE requirements

SHE Management Systems and The Entity must have an effective health and safety management System that is at
standards minimum compliant with the OHSAS 18001, or certified, and maintain those
standards of performance

SHE Legal Requirements and
Company / Business Specific
Requirements
Organisation Commitment and
Leadership
The Entity must have an effective environmental management system that is ISO
14001 compliant as minimum, or certified, and maintain those standards of
performance
Process in place for compliance with applicable laws and regulations for Safety,
Health, and Environment, indicating your compliance status for each requirement?
 Safety
 Health
 Environment
 Eskom specific Level 1 and 2 requirements for safety health and environmental
management
Clear structures must be in place demonstrating roles and responsibilities towards
SHE within the organization. Leadership responsibilities and time requirements for
SHE related matters with a clear process in place for leadership to engage
stakeholders on SHE matters and their personal commitment towards SHE.
The Internal HR Processes must support and enable the establishment of a positive
SHE culture through rewards and disciplinary processes

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 BLUE FLAG CRITERIA
Cardinal Rules
SHE Audit / Review Programme
SHE Performance
Continuous Improvement, Best
Practice and Learning’s
SHE Communications and
Stakeholder engagement
2012/10/04
There must be an established Internal and Independent Review / Audit process with
no major findings from these reviews, not older than 6 months.
The Organizations KPI’s must drive continuous improvement and an acceptable
balance between leading and lagging indicators.
There must be a programme that supports the review and implementation of Best
Practice and learning's from incidents, Audits, Management Systems with the
objective of encouraging continuous improvement and leanings
An annual SHE Culture Survey must be conducted and the results must indicate
Continuous Improvement when compared to historical data, in all three disciplines
namely SHE.
The entity must a have a clearly defined annual communications plan in place that
details
reporting and communication on SHE matters with the following stakeholder groups:
 Public/ communities
 NGO's (e.g. environmental activists or civil associations)
 Organized Labor
 Customers
 Government or Authorities
 Contractors and service providers
 Employees
 Industry Associations
There must be a Behaviour based system that proves engagement between
employees, contractors and management on SHE matters.
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BLUE FLAG RECOGNITION PROGRAMME
Cardinal Rules

The objective of the Blue Flag Programme is to create a world class

organization in its ability to maintain Eskom's assets, through the
implementation of a world class safety, health and environmental system,
recognizing those that have introduced and
maintained appropriate and efficient Management Systems in their
respective areas, in the effort to achieve ZERO HARM.

ZERO HARM...Everyone...Everywhere...Everyday

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 ESKOM’S SHE POLICY PRINCIPLES
Cardinal Rules

Policy Principles
•Eskom will engage key stakeholders, including employees and organised labour
on all elements of occupational health, safety and environmental issues
•This policy will apply wherever Eskom operations exist or Eskom operates,
including subsidiaries.
•Eskom will ensure that no operating condition, or urgency of service, can justify
endangering the life of anyone or cause injury, and will strive to prevent
occupational illness.
•Eskom will work with suppliers, customers and contractors to integrate SHE
issues into their operations.
•Contractors working under the supervision of Eskom, or on Eskom
premises will comply with this policy
•This policy will be considered during the evaluation of all contracts,
projects and proposals.

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 ESKOM’S SHE POLICY
Cardinal Rules

Eskom, as a provider of energy and associated services, will

1.establish appropriate management systems to address safety,
occupational health and environmental issues with a view to minimizing risk
and ensuring continual improvement. This will include the prevention of
pollution and environmental degradation where sustainable,
2.comply with all legislative and policy requirements, and in the absence of
appropriate principles, set standards to meet the objectives of this policy,
3.promote open communication on SHE issues with employees and other
stakeholders,
4.educate, train, motivate and develop its employees in terms of
occupational health, safety and environmental issues,
5.provide and maintain a safe and healthy work environment and protect
individuals against risk associated with occupational health and safety arising
out of Eskom’s business; and
6.contribute toward sustainable development through efficient resource use,
and efficient production, distribution and use of energy.

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Contractors Management - Commercial

VERY ROBUST CONTRACTOR PARTNER SCREENING AND COMPLIANCE REQUIREMENTS

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Contractors Management - Commercial

Squad-check
Documents required:
Signed safety risk assessment
Tender returnable on contract strategy , 37.2 (OHS) agreement and safety
questionnaire
Time lines on contract strategy , two weeks from safety file submission
date to contract start date

Technical evaluation :
Safety questionnaire signed
Letter of good standing still valid.
Eskom Safety risk assessment signed by contractor
Injury record for last 3 years
Serious injury or fatality .
Signed Health and safety plan
Signs acknowledgement of SHEQ policy

NON COMPLIANCE TO THE ABOVE LEADS TO DISQUALIFICATION

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Requirements for Contractors Safety File

Organisational Health & Safety Structure

• Organogram – signed, approved and dated by CEO.

Legal Appointments

• See slide no. 5

Personnel Management

•List of Project Staff to be engaged

•Proof of Completed Safety Induction
•Proof of Pre-Employment Successful Medical Examination

Risk Management

•Companies Baseline Risk Assessment

• Eskom Risk Assessment

Construction Regulation

•Letter of Good Standing

•Agreement 37 (2)
•Notification for Construction
•Safety Declaration
•Appointment of Principal Contractor

Workplace Safety

•Toolbox Talks
•Awareness

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Requirements - continued

ORGANISATIONAL HEALTH & SAFETY STRUCTURE

REQUIREMENTS CRITERIA
SECTION 1

Organisation Structure

Organisation organogram • Document

Scope of Work and Work area • Description Document
SHE Policy

Do you have a Company SHE Policy signed by the CEO? • Policy documents
Do you have a company Environmental Policy signed by the CEO?
Do you have a company Quality Policy signed by the CEO?
Do you have a company Smoking Policy signed by the CEO?

SHE Communication

Are effective systems for SHE communication established?
Are toolbox talks done on a daily basis?
Do you have an ongoing road safety awareness program in place?
• Bulletins / newsletters / e-mail etc.
• Attendance registers
• Posters and other documentation.
• Document / physical inspection.
• Report document.
• Literature / Videos / Newsletters etc.

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Requirements - continued

SECTION 2

All OHS ACT And Regulations And

Specialist Appointments/Applicable Legal Appointments

Designated Employer (16.1 and/or 16.2) • Signed Appointments

First Aiders (3)
SHE representatives (Sec 17)
Competent person to do investigations (GAR9)
Competent person for machinery (GMR2(1))
Construction supervisor(CR6(1))
Assistant Construction supervisor (CR6(2))
Construction Safety Officer (CR6(6))
Competent person to do Risk Assessment (CR7(i))
Competent person to do Training
Competent Person to draw up a fall protection plan (CR8 (1)(a))
Competent person formwork & support work
Competent person for excavation work (CR11(1))
Competent person for demolition work (CR12(1)
Competent person for scaffolding (CR14(2))
Competent person for suspended platforms (CR15(1))
Competent person to operate materials hoist (CR17(8)(a))
Competent person to inspect materials hoist (CR17(8)(a))
Competent person to operate batch plants(CR18(1))
Competent person for inspection of explosive powered tools (CR19(2)(a)(i))

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 Requirements - continued

 Competent person for issuing & collection of cartridges &

nails
 Competent crane operators and certified
 Construction vehicle & mobile plants inspector (CR21)
 Temporary electrical installation inspector (CR22(e))
 Competent person for stacking & storage (CR26(a))
 Competent person for inspection of fire equipment
(CR27(h))
 HCS Controller/Monitor (HCS Regs)
Special Appointments
 Chairman of SHE committee
 Fire Official
 SHE Co-ordinators
 Emergency Controller / Evacuation Officer
 Hot Work Monitor
 Fire Watch
SECTION 3
Employee List
Current List of all employees • List
Induction Training Sec 7 (7)
Training syllabus
• Training Manual
Proof on induction on person
• Permit
Employee Portfolio
• Portfolio
* Employee Personal Portfolio
• Job appointment letter with job description
* Job Appointment Letter
• Medical Certificate
* Certificate of Medical Fitness
* Evaluation by registered Medical Practitioner
• Certificates/ Diplomas/ Degrees
•Employee Qualifications, Competencies &
• Assessment Reports
•Authorisations (Skills Development Act)
Are employees in possession of the qualifications required to
justify appointments?
• Competency Declarations
Were employees assessed Theoretically & Practically
Were employees declared competent in their respective
positions?
• Authorizations
Are2012/10/04
employees authorized? 15
 Requirements - continued
REQUIREMENTS CRITERIA
Hazard Identification and Risk Assessment
Are you in possession of the SHE Risk Assessment / Procedure • Risk assessment procedure.
HSPHO/057? • Assessment results / graphs etc.
Are Risk Assessments done according to the procedure? • Risk assessment document
Are risk assessments done a daily basis or before the • Risk profile
commencement of work as per the construction regulation?
Are the risk assessment results used to provide an appropriate
company risk profile?
Written Safe Work Procedures
Are WSWP’s drawn up as per company risk profile? • WSWP
Are discussions held with the work force informing them of the • Examples of job SHE analysis documents
critical steps that were identified?
Is completed JSA’s used for training, production, cost analysis, • Examples of related documents
incident investigations etc.? • Document Contents
Are written safe work procedures in an ”easy to read” format?

Planned Job Observations

Are planned job observations carried out on regular basis? • Schedule
Are the findings of observations used to update written safe • Job Observation Document
work procedures?

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 Requirements - continued

S.H.E. Incident Records

Types of Injuries: • Type / extent / nature etc
First Aid
Medical
Disabling
Fatality
Are all incidents recorded? • Reporting to authorities / Compensation Forms
Is external incident reporting done correctly? completed / Committee with SHE Reps
Internal Investigation
Are all incidents requiring investigations investigated? • Investigation Document
Are complete descriptions for incidents given? • Investigation Document
Are the causes of incidents effectively identified? • Investigation Document
Are clear and constructive recommendations made to reduce the risk of incident • Investigation Document
recurrence?
Statistics and Records -

Is progressive statistical data available? • Injury / Occ illness / disease & environmental
Are the statistics consolidated and available in graph format? incidents statistics for current and previous 12
months
Are statistics analysed and categorized to identify trends? • Annual consolidation of progressive years’
statistics for comparative purposes.
Are the statistics published and circulated? • Results report
News letter / bulletin

Incident recall
Are SHE talks held and used to generate discussion and learning (OE)? • Safety meeting minutes &
Are previous incidents reviewed and discussed? • Proof of OE

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 Requirements - continued

Principal Contractor Agreement

Is the Sec 37(2) agreement signed? • Agreement Letter

Notification of Construction Work

Is the notification of construction work completed and signed by the client? • Document
Were the documents forwarded to DoL? • Proof of postage

Letter of Good Standing

What is your registration number? • Document
Is it still valid? • Document
Did you complete and forward a Safety Declaration Form?

Mandataries & Contractors (Sub)

Do you have any mandataries or contractors sub contracting under you? • List
Are they conforming to all the requirements as per Construction Regulation? • Audit Report

Principal Contractor Appointment

Did the Client appoint you as a Principal Contractor in writing? • Written Appointment Letter

Safety Access

Did the Principal Contractor hand the Safety Plan/File to the Client prior to • Safety Access Certificate
commencement of work?
Is the Safety Plan/File updated? • Safety Plan/File

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 Audit requirements

Radiation
Are you in possession of the Radiation Protection Procedure – HSPPMS006? • Procedure
Do your employees know what the biological effects are of ionizing and non- • Proof of discussions/warnings
ionising radiation?

Occupational Hygiene & Facilities

Are adequate facilities provided? • Toilets and ablution facilities
 Are the available facilities kept clean? • Physical inspection
 Are Soap, towels and toilet paper provided? • Physical inspection
 Do the kitchen and food storage facilities comply with minimum standards? • Physical checks
 Are sufficient waste bins provided? • Physical inspection
 Are cleaning implements provided • Physical inspection

Hazardous Chemical Substance Use & Control (This includes radio active
sources)
 Are inventories of HCS available? • HCS inventory lists
Are the records and inventories up to date? • HCS inventory lists
Are MSDS’s available and in compliance with standards? • MSDS documentation
Are the MSDS’s freely available for parties concerned? • Availability of documentation
Are all personnel trained in correct procedures for HCS? • Training records
Are emergency plans in place to deal effectively with accidental exposure and • Emergency planning file
other incidents?
Were the required risk assessments done to identify potential exposure? • Survey documentation (Recommendations)

Storage of Flammable Chemicals and Explosive Material

Do the storage facilities comply with standards? • Physical inspection
Is the storage area neat, clean and tidy? • Physical Inspection
Are ventilation systems adequate? • Physical Inspection
Is the shelving provided adequate? • Physical Inspection
Are containers / packaging clearly and correctly labeled? • Physical Inspection
Is the number of containers minimised to reduce risk? • Records / physical inspection
Are employees familiar with the labeling? • Toolbox Talk Minutes
Do bulk HCS storage tanks comply with required standards? • Bund areas – drainage valves – monitoring and testing –
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 Audit requirements - continue
Waste Management
Is hazardous waste stored separately from non hazardous waste? • Physical Inspection
Are appropriate clean up or spill containment materials stored near storage • Inspection / signage
areas?
Are special arrangements in place for the transportation of hazardous material? • Company / vehicle labels / loading procedures / routes
Is there a waste management program in place? analysed / driver emergency procedures
Are the necessary arrangements made for scrap and refuse container removal? • Documentation
Are potential risks during handling assessed and managed? • Sufficient bins provided – container lids – schedule
established and followed – marking of container locations –
bins fit for purpose.
Noise and Vibration Noise induced hearing loss prevention programme:
Work Area Noise Levels - Training
Noise Control Techniques - Noise Surveys
- Medicals
- Control Measures
Asbestos
Are you in possession of the Asbestos Procedure – HSPPOS020? • Procedure
Do your employees know what the health effects are of Asbestos? • Proof of discussions/warnings
Ergonomics
Do work practice standards cater for best possible techniques and comfort for • Ergonomic survey report
operators?
Are all equipment comfortably accessible (i.e. valves, switches, sample points • Ergonomic survey report
etc)?
Is consideration given to the ease of equipment use from a disabled point of • Ergonomic survey report
view?
Lighting
Is the lighting adequate? • LUX Survey results to prove this.
What provision is made for emergency lighting? • Generators, torches etc.
Is the physical condition of lighting fittings and switches in a good working • Physical inspection
condition?
Ventilation
Are the existing ventilation systems adequate? • Survey results
Is natural ventilation significant? • Ventilation survey report
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 Audit requirement - continue

Lifting Machine And Lifting Tackle

Is the staff that uses lifting machines and tackle trained to perform their
duties safely & effectively?
Does the physical condition of equipment comply with laid down minimum
standards?
Are lifting machine and tackle examined on a 3 monthly interval by
appointed person?
Are all machines and equipment in good working condition?
Are the vehicles regularly inspected by drivers / operators?
Are all drivers issued with company authorisations to prove competence
• Training records – Drivers and assistants
• Inspection of registers;
• Testing – maximum mass load markings consistent with mass
load chart – Safe prescribed method of escape from lifting
machines during emergencies. Documentation / Register
• Roadworthy / licensing / vehicle check sheets / physical
inspection
• Completed check sheets / proof of actions taken to repair / action
deviations
• Authorisation records file

Hand Tools
Are personal and company owned tools and tool boxes in good condition? • Physical inspection
Is handmade tools made according to company standards? • Standards documentation
Do supervisors use checklists for regular tool inspections? • Checklists and inspection records
Are all tools (personal and tool stores) stored correctly without creating safety • Physical inspection
hazards?

Motorised Equipment

How many company vehicles are on site? • Vehicle register

Are the drivers of these vehicles issued with vehicle access permits? • Access permit cards
Are all the vehicles road worthy and licensed? • License discs
Is vehicle inspection done at regular intervals? • Inspection sheets

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 Audit requirement - continue

Hot Work
Is your company performing any hot work? • Hot Work Procedure
If “yes”, are you in possession of the Eskom Hendrina Power Station Hot Work • Physical inspection
Procedure?
Are you performing Hot Work according to this Procedure? • Physical verification
Personal Protective Equipment
Is a survey done to determine PPE that is needed? • Survey Results
Is training provided on effective maintenance, use, cleaning, storage and disposal • Training records
of PPE?
Is company policy provided on the use of PPE? • Policy documents
Are records and control kept of all persons issued with PPE? • PPE records file

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 Audit requirements - continue

Fall Protection Plan

Do you have a Fall Protection Plan? • Plan (Document)
Supervisor in possession a fall protection plan? • Plan (Document)
Fall Protection Systems to be used on this Project • Plan (Document)

The following listed Construction Regulations Forms must be completed by the Eskom
Project Co-ordinator and the Contractor Company:

• 37 (2) Agreement
• Safety Declaration
• Notification of Construction
• Site Access (Completion of Project will indicated on this form)
• Appointment for Principal Contractor.

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 References

• Safety Health and Environmental Specifications for Principal Contractors – HSHPO/058 (Currently under revision)

• Plant Safety Regulation Procedure – HSPHO S001 (Currently under revision). PSR Authorisation conducted 3 times
a month for Eskom and Contractor partners.

• Contractors Audit Tool for files and Site Audits.

Occupation Health and Safety Act 85/1993
IRCA Safety System
Construction Regulations
NOSA

• Eskom Zero Harm implementation Program

• Blue Flag implementation presentation. (for General and Senior Management and Eskom Guardians)
32-915 Blue Flag Procedure.
32-1282 Rev 0 Blue Flag Implementation and Resource Management Guideline.
32-1283 Rev 0 Blue Flag Steering Committee Terms of Reference.
32-1321 Eskom Blue Flag Training Manual

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 Hendrina Power Station Initiatives

• Very strong focus on off-the-job safety – free take home PPE and
advanced driver training

• Launch of next Zero Harm SHREQ Day 7 November 2012 (wholly

integrated between Eskom and Contractor Partners).

• Contractor Partnership Meeting with PSM once a month.

• OHSAS 18001 and Du Pont Behavioural Observation Programs

(SMAT & STOP) + NOSA.

• Contractors attend all relevant training including IBI Training. Eskom

pays for SMAT & STOP training for ALL.

• Joint investigations with all contractor partners gets priority attention.

• Authorisation of project staff on Plant Safety Regulations

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Thi
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CONTACT DETAILS

• E-mail: julian@eskom.co.za

• Telephone: +27(13) 2963400

• Mobile: +27(82)8879493

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Thank you