IMS verification Assessment Action Implementation Summary Date: 24/07/2018

Company: IMS Assessment date:

Date Action ref. Description of Findings / Area for Action to be Implemented
no Person requesting Improvement Person responsibility for Date to be Verification by
Action implementing action completed Initiator
24/07/2018 1 Leon HACCP Plans and OPRP's: No plans in place HACCP and OPRP plans are in place Nicholas In place
yet??? Sites differ vastly as part of FSSC 22000.
24/07/2018 2 Leon Internal audits and assessment: No internal The Quality management system will Nicholas 31/08/2018
audits have been conducted, no plan be added to the internal audit
available. Procedure exists schedule and internal audits will be
carried accordingly.

24/07/2018 3 Leon Improvement: Ad hoc improvements done Continuous improvement will include Food Safety Team Ongoing
from corrective actions, little proof of internal internally identified areas.
identified improvement.
24/07/2018 4 Leon Root Cause Analysis: No process of proof of The 5 whys method will be used for Nicholas 31/08/2018
RCA type determination of the cause. An determining the root cause analysis.
improvement High level fishbone and action
plan for the growers were available but no
operational roll-out of a RCA based problem
solving process could be
supplied.

24/07/2018 5 Leon Legal Register: Standards and Legal access but Barry
no formal proof of application to the Denny
processes and organisation.
24/07/2018 6 Leon Management Review: No review has been Management review will be Food Safety Team
done to date scheduled and carried out.
24/07/2018 7 Leon Online production monitoring: Statistical Sampling calculation will be added to Nicholas 31/08/2018
sampling plan does not make reference to the statistical sampling plan.
sampling calculation
24/07/2018 8 Leon Internal Audit Results The scores of internal audit results Nicholas 31/08/2018
will be recorded.
24/07/2018 9 Leon NC outstanding: As part of Product Safety All non-conformances will be Nicholas 31/08/2018
system tabulated monthly and followed up.

24/07/2018 10 Leon Supplier Audit Results: Questionnaires to A Questionairre based on ISO 9001 Nicholas 31/08/2018
FSSC only will be sent out to suppliers as part
of the SQA program.
24/07/2018 11 Leon CA closure rate: Leadtime not measured The CA closure rate will be calculated Nicholas 31/08/2018
monthly and tabulated.
24/07/2018 12 Leon Product Quality Customer Complaints: Call Absolute number of customer Nicholas 31/08/2018
centre monthly customer compliant summary. complaints will be tabulated monthly.
Client reviews all go through Bertus

24/07/2018 13 Leon Quality Complaints Cluster: Not done The number of customer complaints Nicholas 31/08/2018
incidents in a month per customer
will be tabulated.
24/07/2018 14 Leon Quality Complaints Intensity: Not done The number of customer complaints Nicholas 31/08/2018
per 100 000 units sold will be
tabulated monthly
24/07/2018 15 Leon Quality Complaint Costs: Not done The cost of each complaint will be Nicholas 31/08/2018
tabulated monthly.
24/07/2018 16 Leon Product write offs: Measured not managed The quantity of write offs in tons per Lloyd
month as a percentage of total
production will be recorded as a
single statistic.

24/07/2018 17 Leon Product downgrades: Not measured at the The quantity of downgraded product Lloyd
moment in tons per month and as a
percentage of total production will
be recorded as a single statistic.

24/07/2018 18 Leon Product Quality Results: Not measured at the Percentage of product conforming to Nicholas 31/08/2018
moment specification will be recorded as a
single statistic
24/07/2018 19 Leon NC Product Analysis: Not measured at the A product defect trend analysis will Nicholas 31/08/2018
moment be tabulated monthly.

24/07/2018 20 Leon Identification of Legal & Other Requirements: EMP will be updated and linked to Alfred 31/08/2018
2014 EMP outdated and not linked to standards to legal.
Standards and Legal.
24/07/2018 21 Leon Setting Environmental Objectives & Targets: Environmental objectives will be set Alfred / Judy 31/08/2018
Monitoring is done but no management of and documented.
objectives.
24/07/2018 22 Leon Control of Non-conformance and Correction: Root cause analysis will be carried Alfred 31/08/2018
Only audits - actions are not documented, RCA out on all identified non-
is not done. conformances.
24/07/2018 23 Leon Internal Audits: None Quartley audits and monthly SHE Alfred In place
reports are done and are on file.
24/07/2018 24 Leon Management Review Procedure: No formal Management review will be Environment management team
EM review scheduled and carried out.
24/07/2018 25 Leon Effluent monitoring and management: Quotations for the treatment plant James
Sampled and tested no treatment plant have been sourced and we await
CAPEX approval.
24/07/2018 26 Leon Air monitoring: For the boiler Stack emissions is done and results Alfred In place
are on file.
24/07/2018 27 Leon ISO 14001 The % of activities complete out of Alfred 30/09/2018
total number of activities required
for full implementation will be
tabulated.

24/07/2018 28 Leon EMS Audit Results The % of the most recent audit will Alfred 30/09/2018
be recorded as a single statistic.
24/07/2018 29 Leon NC outstanding The number of non-conformances Alfred 30/09/2018
with legal or internal standards in
safety inspections will be tabulated.

24/07/2018 30 Leon CA Closure Rate The % of corrective actions closed Alfred 30/09/2018
out on time will be calculated and
tabulated monthly.
24/07/2018 31 Leon Solid Waste The volume /mass of waste disposed Alfred 30/09/2018
monthly and the % recycled will the
tabulated monthly.

24/07/2018 32 Leon Effluent Volume of effluent discharged per Alfred 30/09/2018

month will be tabulated
24/07/2018 33 Leon Energy Usage: Informal management Energy usage will be formally Alfred 30/09/2018
managed and the results tabulated
monthly.
24/07/2018 34 Leon Water Usage: Informal management Water usage will be formally Alfred 30/09/2018
managed and the results tabulated
monthly.
24/07/2018 35 Leon Fines All fines levied by any government James
department for EMS non-compliance
will be recorded as a single statistic.

24/07/2018 36 Leon Incidents The absolute number of EMS Alfred 30/09/2018

incidents will be tabulated monthly.

24/07/2018 37 Leon Emissions GHG protocol scope 1&2 will be Alfred 30/09/2018
tabulated monthly.
24/07/2018 38 Leon Nuisance emissions such as noise and odour The absolute number of EMS Alfred 30/09/2018
complaints will be tabulated monthly.
24/07/2018 39 Leon Health and Safety Management Plan (Office): The health and safety management Alfred 31/08/2018
Not done plan for the office will be done and
documented
24/07/2018 40 Leon Health and Safety Management Plan (Site): The mitigation of the risk plan will be Alfred 31/08/2018
Risk plan has been done but mitigation not completed.
completed

24/07/2018 41 Leon First Aid Box Inspection Sheet: Inspections Information will be escalated to Lydia Ongoing
are done but information is not escalated Alfred after every inspection.
24/07/2018 42 Leon Emergency Evacuation Drill: Not done The emergency evacuation drill will Alfred 30/09/2018
be carried out and documented.

24/07/2018 43 Leon Fatigue Management Plan: None The fatigue management plan will be Nawhal 31/08/2018
drawn up.
24/07/2018 44 Leon General Office Work risk assessment: Not The general office work risk Alfred 30/09/2018
done assessment will be done and
documented.
24/07/2018 45 Leon Appointment (Representative): All Outdated The appointment will be updated. Alfred 30/09/2018

24/07/2018 46 Leon Health and Safety Representative: All The appointment will be updated. Alfred 30/09/2018
Outdated
24/07/2018 47 Leon Appointment Portable Electrical Tools The appointment will be updated. Alfred 30/09/2018
Inspector: All Outdated
24/07/2018 48 Leon Appointment Emergency Fire Fighter The appointment will be updated. Alfred 30/09/2018
Controller: All Outdated
24/07/2018 49 Leon Incident Investigator Appointment: All The appointment will be updated. Alfred 30/09/2018
Outdated
24/07/2018 50 Leon First Aider Appointment: All Outdated The appointment will be updated. Alfred 30/09/2018
24/07/2018 51 Leon Ladder Inspector Appointment: All Outdated The appointment will be updated. Alfred 30/09/2018

24/07/2018 52 Leon Machinery Supervisor Appointment: Not The appointment will be done. Alfred 30/09/2018
done

53 Identification of assets critical to the

productivity and profitability of the business:
In process of being implemented
24/07/2018 Leon
54 Identification of asset related risks and the
development and management of Risk Plans
for these critical assets: Not done
24/07/2018 Leon
55 Management and execution of asset care
24/07/2018 Leon plans for all assets: Not done
 56 Work Scheduling formalised for all Reactive
and Preventive Maintenance Work: Not done
24/07/2018 Leon
57 Proactive maintenance programme to retain
function and arrest asset deterioration:
Guidance from head office for the
development of asset care plans and
management
24/07/2018 Leon
58 Maintenance programme to ensure that
equipment attains its expected life: Not done
24/07/2018 Leon
59 Problem Solving and Improvement process:
24/07/2018 Leon Some are done but not formal
60 Shutdown management programmes, scope
of works and execution plans for periods of
prolonged planned plant shutdown for
production or maintenance activities: No
shutdown is done formally
24/07/2018 Leon
24/07/2018 61 Leon Implementation of ISO 55001
24/07/2018 62 Leon Asset Availability: Available not a KPI
63 Maintenance Schedule Attainment: Not done
24/07/2018 Leon
24/07/2018 64 Leon Asset Effectiveness: Not done
24/07/2018 65 Leon Asset Data Velocity: Not done
66 Planned to Unplanned Maintenance: Not
24/07/2018 Leon done
67 Overtime for Maintenance work: Not
24/07/2018 Leon reported
24/07/2018 68 Leon Maintenance Backlog: Not done
24/07/2018 69 Leon Maintenance Cost as a Percentage of ARV
24/07/2018 70 Leon CI project savings