Sommerville / Powell

Wedding
FRIDAY, FEBRUARY 15, 2019
Orange- B&G / Purple - Bridal Party
Blue - Vendors / Pink - Everlasting Events

Thursday, February 14, 2019

3:30 PM TO 4:00 PM Rehearsal takes place

-Check timing of procession with Perpetuum Mobile
-Decorate/stock dressing rooms
-Store decor/props/etc

We are
Friday, February 15, 2019
ordering publix
10:30 AM Julie Long arrives in Visitor center platters and will
have sue
New renovated dressing rooms that are 20'x40', from what
I've been told. barber bring
them to us
10:45 AM Marie, all bridesmaids, and mothers meet up around noon.
11:00 AM Sue Barber? (mimi/joey's grandma) to deliver meal for girls

If you plan to feed 23 people we need a solid plan or have

You can't start
setting up the visitor
center until after
3:30pm because
they have to keep it
open for customers
visiting the gardens.
everyone take care of themselves.
Plan to feed 23 people. Bride side: Me, Lori, Caley, Erin,
Ariel, Rosie, Pacita, Pam, Mimi, Maddie, Olivia, Tiffany, Lily,
& Peyton. Groom side: Joey, Bub, Brandon, Richard, Jason,
Logan, Shane, Jordan, Mike (Jason's dad).
We can't set up the lunch in visitor center as we will be setting
up for reception. Usully this would be set up in bridal suite
Hair Schedule

Time Julie Assistant

11:00 am Lori
11:45 am Marie Rosie
12:45 pm Pam Caley

11:15 AM Makeup Schedule

Time [Makeup Stylist Name] [Assistant Name]

11:15 am Pam
12:00 pm Rosie Kalie
12:45 pm Marie Laurie

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 12:15 PM Joseph, all groomsmen, and fathers meet up

12:30 PM Everlasting Events arrives

Sue is bringing
the platters at Photographer arrives at Bok Tower Gardens
the same time Florida Wedding Videography arrives to start filming Marie and
she brings the bridesmaids

others.
[Person] to deliver meal for guys Joeys Dad or plan above

12:45 PM Pre Ceremony Photo Timeline

Time Photo Happening Notes

12:45pm Bride getting ready & Details
1:45 pm Bride ready to get on dress All BM ready
2:00pm Bride portraits solo // Bride + flowers should be
bridesmaids // Bride + ready
parents
3:00pm Groom coverage Groom solo Guys should be fully
// Groom + groomsmen // ready dressed with
Groom + parents boutonnieres too
3:45pm First look
3:50pm Full Wedding Party Photos

1:15 PM Joseph and groomsmen get dressed

Lori (MOH) confirms that she has the groom’s ring, and Bub (BM)
confirms he has bride’s ring [or best man has both rings]

We will have the rings given to ring bearer when we are lining
up to walk out

1:20 PM Girls get dressed, except for Marie

1:45 PM Marie puts on wedding dress, and photographer takes photos

2:00 PM EE setup for ceremony, cocktail hour and reception

Signs with quotes/this way yadayada

Entrance archway to aisle for guests to walk through
Round tiered shelf thing for displaying deceased loved ones
Welcome sign with lanterns @ Bok Tower entrance
Unity time capsule (need a table for this)
End of aisle - every other ( floral bride is doing) - log with
lantern and flowers?
Chalk dusted hearts on the way to tower lawn
RSVP drawing on display-I will have the display ready for set
up. String lights with tiny clothes pins.

2:30 PM Cake and desserts are delivered

3:00 PM Bartenders and catering staff arrive

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 3:45 PM Marie and Joseph will see each other prior to ceremony

4:00 PM AV set up for ceremony

2 bluetooth speakers and have Will (Caley's fiance) to play

music at designated times.

Our DJ Rocks / TAbitha arrives at Bok Tower Gardens and sets up

equipment for reception

4:30 PM Photos Wrap & Cami sets up for ceremony

Bridal Party goes to freshen up before lineup

Have good luck shots ready;)

Eddie the Shaman arrives

Prelude begins

Music played by friend on BT Speaker - Will M will play music

via bluetooth speakers
All seating is open, except first 2 of rows on each side are
reserved for family -From left to right: First row- (L side)
Mimi/sue, Richard, Pam, Pacita, Peter. Second row- (L side)
Mike, Shane, Logan, Jordan, Jason. First row- (R side) John,
Lisa, Dave, Betty, Mama Carol. Second Row- (R side) Ryan,
Tiffany, Maddie, Lexie, Brandon, Chelsea, Olivia, Peyton, Lily.

4:45 PM Line up wedding party

Line up: See attachment from email.
1)Mimi & Mama Carol, 2)Pam & Richard, 3) Dave & Betty, 4)Pacita
& Logan 5) John & Lisa

5:00 PM Ceremony begins

Ceremony procession order as follows:

Canon in d Perpetuum Mobile begins
Everyone up the aisle
played first while
everyone walks Mimi (L side) & Mama Carol (R side)
Pam & Richards Williams (L side)
up the aisle, Dave & Betty Somerville (R side)
including Joey Pacita Powell & Logan (nephew) (L side)
John & Lisa Somerville (R side)
and Eddie the Eddie the Shaman & Joey
shaman. Rosie, Brandon, Erin
Penguin mobile Ariel, Bub, Caley
Lori
starts just before
my dad and I
Marie enters with Pete (Father of Bride)
walk down.
Ceremony notes:

Time Capsule taking place

Make announcement at end of ceremony for everyone to stay
for 1 quick group photo before cocktail hour

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 Make announcement that after this photo everyone other
then immediate family (parents, siblings & grandparents) can
head to cocktail hour
Will M to play Recessional song "All I Want Is You" by Barry
Louis Polisar while the recessional order walks off the aisle.

5:20 PM Cocktail hour set & ready

Linens
Votives
Mad libs
Kids chalk art section (draw hopscotch)
Guest Signature item -wood hearts signed and dropped in
frame

5:30 PM Ceremony ends – No Receiving Line -Its an old tradition where

you would line up & shake everyones hand as they exit

Marie and Joseph recess out - and what about this? Just
Oh, Haha! means you leave (lol)

Cocktail hour begins (Visitor Center patio)

5:30 PM TO 6:25 PM Appetizers and drinks are being served

Beer & Wine

5:30 PM Guestbook is displayed -sign hearts and drop in frame

Our DJ Rocks starts playing cocktail music

5:35 PM Eddie the Shaman signs marriage license and is responsible for it
from then on

5:45 PM Wedding party joins cocktail hour -shots ;)

6:00 PM Everlasting Events grabs bouquets from Marie and bridesmaids and
places them in reception

6:15 PM Reception room fully prepared

I talked to marilyn A pic from engagement session w/ table number on back

linen and they will Floral centerpiece
Wood cookie (rent from Marilyn's linens?) -email sent to ask if
bring 12 wood they have 12 available.
cookies. The photo Gold element (vase or candle stick)
Some kind of lighting (candle or string light)
of us in the Kids table (pushed up against wall with toys & other elements)
reception is a Pipe & Drape behind the sweetheart table -Marie to provide
must, so I will let Photo Backdrop That's me too

cami know.
6:25 PM Photo of bride and groom alone in reception (if time permits)

6:30 PM Cocktail hour ends

Reception doors open, and guests are seated for dinner.

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 Our DJ Rocks plays music [list any relevant song title]

Whatever Tabitha thinks is best

6:45 PM Bride & Groom is announced into reception (Song - Borns "Electric
Love"

Marie and Joseph announced as "Joey & Marie Somerville"

6:50 PM Marie and Joseph first dance

"Stand by Me" by Florence + The Machine

Start cloud 1 min into 1st dance

6:55 PM DJ to give the welcome

7:00 PM Buffet opens

Catering staff to release tables

Catering staff serve bride & groom 1st

7:10 PM Vendor meals available

Vendors fill in between guest on buffet line

All vendors will eat at this time while your guest are dining

7:40 PM Everlasting Events will cue Lori ([Maid of Honor) ,John (Best Man)
& Marie to deliver toasts

DJ - read the bride & groom's Mad Lib (Bride will bring it to
her)
Marie will give speech after toast

7:55 PM Wedding party dances

Father/bride dance ("My Girl" by The Temptations)

Mother/groom dance ("Lights" by Journey)
Dance floor opens
Game at some point during open dancing: Kids say the
darnest things: Invite all the kids to the dance floor.

8:45 PM Anniversary Dance - Love is here to stay, Frank Sinatra

8:50 PM Marie and Joseph cut cake

SAVE TOP LAYER -Goes with Pam to stick in Freezer at end

of the night
EE - Make sure that cake flatware is in place
Follow up the cake cutting with the shoe game & bouqet toss

9:15 PM EE to collect gifts & cards w/ Sue Barbar (Joeys

Grandmother)
Cards Qty: ___________
Gift Qty: _____________

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 Verification signature: __________________ EE
Signature______________
Place stored: ____________________

9:45 PM DJ gives last call

EE Sets up sparkler exit outside

10:00 PM DJ announces the sparkler exit

Music stops and reception ends

It's not really a dance
song, so I don't think
people will be dancing
around a whole lot.
Sparkler exit happening directly after -Me (or someone if I'm
too sh*tfaced) to play last song on bluetooth speakers. - we
usually don't have music playing so that people don't start
dancing with fire. Lol

10:15 PM Photographer and videographer leave reception

10:30 PM Everlasting Events collects personal items

Need the names of who will be staying to collect all personal

items -Caley, Ariel, Erin, Rosie, their significant others,
(Maybe Richard, John, & Lisa?)
Need the name of who will be taking any leftover food -Joey
and I will have a to go box. I'm asking Terrie Lobb to bring
some to go boxes if she has them for anyone who wants one
if there are leftovers. Cake to-go as favors (boxes provided
by me and caterers to box them up (I will ask if they will do
this).

Reminders
** Need a list of everything you will be brinigng for us to set up (you can send seperate if you have
it already)
I will do this in the next 7(ish) days and send pics. I plan to put everything together with a picture
so it will be a breeze to put everything where it needs to go. :)

Venue Guidelines
Bok Tower Gardens (Ceremony Venue)
We can not set up earlier then 2 hours prior (location will still be open to public)

Bok Tower Gardens (Reception Venue)

None have been given yet

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 Bridal Party Layout

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 Cocktail / Reception Layout

Updated the layout - I will contact the venue to find out about the cocktail tables & yes you
would need linens for them the caterer said those linens will be an extra charge.

Venue Contacts
VENUE CONTACT SOCIAL

Bok Tower Gardens Rita Horton W: 8636761408 xt 2250

1151 Tower Blvd rdhorton@boktower.org
Lake Wales, Fl 33853

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 Vendor Contacts
ROLE VENDOR/CONTACT SOCIAL

Planner Everlasting Events & Design M: 4078646880

Kyla Miller kyla@everlastingeventsfl.com
Baker Publix at Southgate Shopping Center W: (863) 676-0511
in Lake Wales
Tonya Seaman
Caterer Terrie Lobb Catering M: 863-533-6483
Terrie or Elaine - terrie@terrielobbcatering.com
elaine@terrielobbcatering.com Lobb
DJ Our DJ Rocks / 407-509-9786 / M: 407-509-9786
kristin@ourdjrocks.com Kristin@ourdjrocks.com
Tabitha Carroll
Hair / Make Julie Long M: 8638351276
Up julielong.inc@gmail.com
Officiant Eddie the Shaman M: 40731246666
Eddie eddietheshaman@aol.com
Photographer Cami Zi Photography M: 407-924-2582
Cami Grudzinski camizphoto@gmail.com
Videographer Florida Wedding Videography M: 808-729-3731
Kelsey Visser
kelsey@floridaweddingvideography.com
Barware/ A Chair Affair M: (863) 354-5342
Rentals Brittany Ferchau Brittany@chairaffairrentals.com

Wedding Party Contacts

CONTACT ROLE/RELATION PHONE EMAIL

Marie Powell Bride M: 863-202-5531 mepowell90@gmail.com

Joseph Sommerville Groom M: 352-638-1238
John Sommerville Best Man M: 352-573-6798
Brandon Mason Groomsman M: 352-638-2441
Lori Powell Maid Of Honor M: 863-202-0090
Caley Somerville Bridesmaid M: 352-638-1239
Ariel Vuto Bridesmaid M: 863-214-4235
Erin Thompson Bridesmaid M: 352-257-6905
Rosie Casanas Bridesmaid M: 561-351-3783

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