Digital Signature for Form 16

saket || 18 May 2018 8:08 pm || 2

It is now permitted to use Digital Signature on Form 16. Current Form 16

print program does not support this functionality. This explanation
contains corrections to digitally sign Form 16 in Adobe output technology.
It is currently applicable for SAP Release ECC 6.00 only.

It is used when we need Supporting a business practice which is approved

by legal notification.

This procedure requires manifold changes. These changes will be part of

next HRSP (SP 31) planned for Release ECC 6.00. Alternatively, you can
perform following steps to get the changes in the system:

Pre-requisites:

Ensure that you have performed following steps prior to applying

this process:

a) Uploading a digital signature in the system:

You obtain your credentials and the corresponding public keys (as part of
a certificate) for certifying and signing from a certification authority. Steps
to install these credetials is explained at following URL:

help.sap.com/saphelp_nw70/helpdata/en/db/
aafb211ead420faeeaa24e99eb5f41/frameset.htm

Important:

Currently this solution supports single digital signature at a time. In case

you have more than one digital signature uploaded in the system,
currently Form 16 will be signed with "Default" digital signature only. In
case there is only one digital signature uploaded in the system, it is
automatically considered as "Default" digital signature.

b) Create connection between ADS (Adobe

Document Services) and R/3 system:
In this step you need to create a connection in the R/3 system to ADS.
This can be done through transaction 'SM59' --> connection type 'G'
(HTTP Connection to External Server).
It is recommended that you create this connection with 'RFC Destination'
name as 'ADS_HTTPS'. Please refer to information in "New fields on
Selection Screen" section below for further details.

Implement .SAR file attached to the Note:

The attachment can be downloaded from this note as described in Notes

480180 and 13719. The file is SAPCAR file. The software to download the
files can be found in the SAP service marketplace. The filename of the
attachment is: Form16_DIGSIG.SAR

Apply correction instructions attached to the Note:

As a third step, implement the correction instructions attached to this

Note through 'SNOTE' transaction.

New fields on Selection Screen of Form 16 print program:

Four new fields are added on the selection screen of Form 16 print
program (Transaction: PC00_M40_F16). Following is information about
the same:

Enable Digital Signature:

Select this field when you want to generate digitally signed Form 16 and
Form 12BA. Requirement for this is above mentioned three steps.

When you select this option, "Print Preview" of the forms cannot be seen.
It supports only two output options as of now:

a) Download Forms on local file system:

This option allows you to download Form 16, Form 12BA and Annexure to
Form 16 on local file system. Files are generated with Personnel Number
as part of the name for easy identification.

b) Send the forms to employees as e-Mail

attachments:
This option allows you to send Form 16, Form 12BA and Annexure to
Form 16 to employees directly to their e-Mail address. For this, e-Mail
address of the employee should be maintained in Communication Infotype
(IT 0105) E-mail Subtype (0010). System will send three separate e-Mails
to the employee with three individual forms - Form 16/Form 16AA, Form
12BA and Annexure to Form 16.
 Important:

If you do not select "Enable Digital Signature" option, then system will
display "Print Preview" of the forms, as per current behavior.

2. Send Form 16 as Mail Attachment:

As explained above, on selecting this option generated digitally signed
forms will be sent to employees on their e-Mail addresses configured in
the system. This happens when you select "Print Form" option from the
application toolbar of the program output screen.

If this option is not selected, generated digitally signed forms will not be
sent to employees on their e-Mail address. Forms can still be downloaded
on the local file system using below mentioned option.

3. Folder Path to Download Form 16:

You should enter a folder path in this field. As explained above, on
entering the folder path, generated digitally signed forms will be
downloaded to the folder name specified in this field. This happens when
you select "Print Form" option from the application toolbar of the program
output screen.

If this field is left blank, forms will not be downloaded on the local file
system. Forms can still be sent to employees on their e-Mail address
using above option.

4. ADS Connection Name:

Enter name of HTTP Connection created to External Server for ADS. You
have created this connection in step 2 above, as explained under
Prerequisites section.

Default connection used by the solution is "ADS_HTTPS". Hence if you

have created the connection with this name, you can leave this field
blank.

Comments

 26 Sep 2008 10:34 am Guest

Hi Saket,

I am trying to upload digital signature on ADS. After uploading, I still do

 not see the signature appearing on Form 16 output.

Can you please help.

Thanks and Best Reards,

Biraju

 30 Jan 2009 6:17 am Ram

Hi Saket.

I tried doing the above steps. But couldnt generate. can you pls help me.