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Guides (https://www.indiafilings.com/learn/) » Maharashtra


(https://www.indiafilings.com/learn/category/maharashtra/) »
Maharashtra Society Registration

Maharashtra Society
Registration
Societies must be registered with the state Registrar of Societies
having authority. Various states had adoptedted the Societies
Registration Act 1860 that governs the operations of societies in
India. Societies must be registered in order to be eligible to avail
tax- exemption. In this article, we look at the process and
procedure of registering a society in the State of Maharashtra in
detail.

Societies Registration Act,


1860
The Societies Registration Act is a legislation under which a
society is registered and formed by Memorandum of Association.
Under this Act, societies are formed by a minimum of seven
members. The Act does not prohibit the governing council or the
managing committee to be the citizens of India, i.e. anyone can
be the member of a society.

Registrar of Societies 

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The State Government of Maharashtra appoints Registrar or


Assistant Registrar of Societies who are authorized to register
society under the provisions of the Society Registration Act,1960.

Selection of Name
The name of the society to be registered should be unique. The
Societies Registration Act, 1860 does not permit an already
existing name to be registered for a Society. The name of the
society should not resemble the name of any country, state, local
authority or that is prohibited under the Emblems and Names
Act, 1950.

Memorandum of Association
The Rules and Regulation and the memorandum of association
must be registered. Seven members or more persons (national
level society) associated with the society should sign the
memorandum of association and also it should be dated. The
memorandum of association has to be filed with the Registrar of
Societies. The memorandum of association should constitute the
following:

The name of the society


The object of the society
The names, addresses, and occupations of the governors,
council, directors, committee, or other governing body to
whom the management affairs of the society is handed over
under the rules of the society. 

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A copy of the rules and regulations of the society that is


certified to be correct by at least three members of the
governing body should be filed with the memorandum of
association.

Registration Fees
Registration of society under the Act involves a fee of Rs.50 or a
smaller fee as directed by the Government from time to time.
The fee should be made to the Registrar along with the
memorandum of association as per section 3. All fees so paid will
be accounted for to the State Government. No stamp paper is
required for society registration.

If a society is formed with the purpose of running an educational


institution in any area in which the Central Provinces and Berar
Vidya Mandir Act, 1939, is in force, fee for registration of such
society is not required to be paid.

Annual Filing
Each designated persons will be elected by election once in 3
years or as specified by the society by-laws. Every year in the
month of January, information or returns relating to the persons
listed by the society under section 4 must be filed to the
Assistant Registrar either by registered post or by visiting the
office of the Assistant Registrar.

Documents Required 

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The list documents to be furnished for registering a society in


Maharashtra are provided below.

1. Covering Letter Schedule-A


2. Memorandum of Association with Identification (Each page
should be signed by three members of the managing
Committee) Schedule-B
3. Rules and Regulations (Each page should be signed by three
members of the managing Committee) Schedule-C
4. Consent letter of all members Schedule-D
5. Authority Letter Schedule-E
6. Self-Declaration or Affidavit Schedule-F
7. Resolution
8. No objection certificate of office address
9. Office address proof(Electricity bill etc.)
10. Photographs(separately)
11. Identity Proof of all members(Commonly and separately)
Aadhar Card & Pan cards

List of Documents to establish as proof of identity for members


of Societies can be:-

1. PAN Card
2. Voter Identity Card.
3. Citizen ID.
4. Passport up-to valid dtd.
5. Driving license up-to valid dtd.

(Two self-attested photocopies of each)


List of Documents for address proof of Societies (NGO) can be:-
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1. The Latest electricity bill & Pan Card with name of any
individual for office address.

(Two self-attested photocopies of each)

2. One passport size original photo of the applicant.

Email Address: Valid Email Address is required for registration of


user in the system.

Maintenance of Accounts
under Section 12D
Every governing body entrusted with the management of the
society affairs should keep regular accounts of the following.

All receipts and payments


Movable and Immovable property
All encumbrances created on the property of the society
All loans taken or advanced on behalf of the society.

The account should contain all such particulars of income and


expenditure in Schedules III and IV to facilitate the creation of
the balance sheet as per the Registrar’s opinion.

Audit of Accounts
The Governing body of a society should annually get the
accounts audited in the prescribed manner.

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If the gross annual income of the society is more than Rs. 5,000,
accounts are to be audited by a Chartered Accountant.

If the gross annual income of the society is Rs. 5,000 or less, a


person authorized by the State Government under sub-section
(4) of section 12D or a Chartered Accountant will audit the
accounts.

Registering a Society
In Maharashtra, online society registration has been facilitated. 
In case of offline submission, visit the Registrar office.

Step 1: Create Account

To register online, creating an user account is essential.

To create an account, click here.


(https://docmtapps.maharashtra.gov.in/Account/Login/RegisterUser.aspx)

Select the account type as ‘Society’ and enter the required


details. Then click ‘Create User’.

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Maharashtra Society Registration Account

Step 2: Login

To register online, visit the official website


(https://mahasahakar.maharashtra.gov.in/Site/Home/Index.aspx)
of Co-Operations, Marketing and Textiles Department,
Maharashtra. Click Login on the top of the home page or click
this link.
(https://mahasahakar.maharashtra.gov.in/Account/Login/Login.aspx)


Maharashtra Society Registration

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Step 3: Enter the login id and password that redirects to the


online portal containing the application form.

Maharashtra Society Registration Application

Step 4: Fill out the following details.

Registration Details
Basic Details
Address during Registration
Other Contact Details
Society Member Profile
Society Management Profile

Step 5: Upload Documents

Click Upload button to upload the documents. Once the entire


file are successfully uploaded, a confirmation message appears

on the screen. Click Submit to submit the application.
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Updating Society Registration


Details
To update the society registration details, click ‘Update Profile’.

Maharashtra Society Registration Update

Society Registration
Certificate Status
A registered society can apply for the certification. To check the
status of Society Registration Certificate
(https://docmtapps.maharashtra.gov.in/forms/SocietyValidationStatus.aspx),
enter the required society details and click search. The status
can be checked.

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Maharashtra Society Certification Status

Society Registration
Download Certificate:
To download the Society Registration Certificate
(https://docmtapps.maharashtra.gov.in/forms/SocRegc_Download.aspx),
enter the required society details and click Download.

Maharashtra Society Registration Download Certificate


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