LIPA MEDIX

MEDICAL CENTER Project Name: CONSTRUCTION OF LIPA MEDIX PEDIATRIC CENTER

(Project Owner)

MEETING MINUTES Agenda: Action Item Closure Statistics

No. 03 as of : Dec 16, 2017 1. Second Weekly Meeting (a) Action Items Closed (past weeks) 2
Meeting time : 9:00 AM (b) Action Items Closed (present week) 9
Time Started : 9:15 AM Next Meeting: Total Action Items Closed 11
Time Ended : 11:10 AM Meeting time : 9:00 AM Total Action Items (to date) 33
Venue : 6th Floor, MAB, Lipa Medix Venue : 6th Floor, MAB, Lipa Medix Total Open Items (to date) 22
Attendees: Not Present During Meeting:
Lipa Medix (Project Owner) FEM ACDC (General Contractor and Designer) 1. Engr. Gilbert De Torres Lipa Medix FMD Head
1. Dr. Larry Manaligod Lipa Medix President 1. Engr. Francisco Medina President and CEO
2. Dr. Joey Lacorte Lipa Medix Administrator 2. Archt. Christian Llorca Project Architect
3. Dr. Tobee Nicanor Lipa Medix Medical Director
4. Dr. Dennis Atienza Lipa Medix Const. Committee
5. Dr. Romualdo Reyes Lipa Medix
6. Ms. Mariel Blanco Lipa Medix Admin Asst.
Consultant Other Attendees:
1. Engr. Jay Vibar Construction Consultant 1. 3.
2. 4.
Items Discussed Action Plan(s) Action Remarks
By Rev Due Date (open or
closed)

A. Items from Previous Meeting, as discussed:

1. Contract and cost not yet finalized due to ongoing a) Lay-out, plans and scope of works need to be finalized. Revised plans FEM ACDC 0 12/08/2017 Closed
finalization of lay-out, plans and scope of works. considering initial comments shall be submitted to Lipa Medix and
consultant for final review. Result will be the final reference for fabrication Submitted
of Construction Plans. 12/09/17
during
Approval will be released by Lipa Medix on 12/13/17. meeting

b) BOQ/BOM shall be submitted by FEM ACDC upon release of FEM ACDC 0 01/20/2018 Open
Construction Plans.
c) Documented NTP or Notice To Proceed with indicated cost, date of Lipa Medix 0 01/30/2018 Open
release and terms of the owner, shall be released by Lipa Medix upon
finalization of scope and cost.
d) Construction Consultant to send sample details/format of NTP to Lipa Construction 2 12/05/2017 Closed
Medix. Consultant 12/11/17

Submitted
12/16/17
during the
meeting
e) TOR or Terms of Reference shall be signed between two parties (Lipa Lipa Medix, 1 01/30/2018 Open
Medix as project owner and FEM ACDC as the general contractor and FEM ACDC 12/16/17
designer). This will serve as project binder document. 02/05/18
f) Construction Consultant to send sample details/format of TOR (contract) Construction 1 12/05/2017 Closed
to Lipa Medix. Consultant 12/11/17

submitted
12/16/17
during the
meeting

2. Project timelines discussed and agreed during the a) Construction Consultant and FEM ACDC to recommend elevator FEM ACDC, 1 12/16/2017 Open
meeting. suppliers on next meetings. Construction 12/23/17
Consultant
Consultant to request quotation for the following suppliers: (2.4m x 2.9m
depth, 1 bed + 6 persons capacity)
- Schindler - Option 1
- Hyundai - Option 2
b) On Day 1, board-up will be installed to isolate construction area. Site FEM ACDC 0 12/15/2017 Closed
staking, preliminary works will be started in skeletal workforce while
Building Permits are on process.

Permits will be processed parallel with construction.

Manpower: 12 pax (skeletal workforce)

Permit documents- within the week (until Dec 22, 2017)
 c) Parking area re-configuration, to consider delivery and staging area for FEM ACDC 1 12/12/2017 Closed
construction materials. FEM ACDC to submit revised vicinity lay-out -
through email on Dec 12, 2017. submitted
12/16/17
e) Approval of re-configured parking area. Lipa Medix 1 12/14/2017 Closed
12/16/17
Approved as of 12/16/17. With suggestions:
1. Maintenance Bldg - tricycle and motorcyle.
2. Curve near bunker of Cancer Center - subject for sidewalk and drainage
cover modification.
3. Sidewalk along Annex Bldg, maintain existing width but need to consider
the proposed PWD ramp for Pediatric Center.
4. Re-direct existing open drainage with gratings.

3. Status of project plans a) Revised/updated lay-out for final review of Lipa Medix and consultant FEM ACDC 0 12/08/2017 Closed
will be released by FEM ACDC on Dec 8, 2017.
12/09/17 -
Plans for release: released
- 3 sets A3 size of floor plans (1st to 5th floor), site development plan and during the
perspective. meeting

b) Review and approval of lay-out and perspective by Lipa Medix will be Lipa Medix 1 12/13/2017 Closed
completed by Dec 13, 2017. All lay-outs shall be signed by Lipa Medix.
signed
12/16/17
during the
meeting
c) After approval of lay-out and perspective, construction details and plans FEM ACDC 0 01/10/2018 Open
will be released for final review of Lipa Medix Engineering and Construction
Consultant.

Plans for release:

- 2 sets blue print plans, with complete construction and engineering
details.
d) For DOH approval - FEM ACDC to release blue prints, 3 sets. For turn- FEM ACDC 0 01/10/2018 Open
over to Lipa Medix - 01/10/18.

e) Final approval of construction and engineering details c/o Lipa Medix Lipa Medix 0 01/13/2018 Open
Engineering and Construction Consultant. Engg and
Consultant
f) Final version of Construction Plans, for release as the final reference for FEM ACDC 0 01/17/2018 Open
construction.

Plans for release:

- 3 sets (1 set for site use, 1 set for consultant use and 1 set for Lipa Medix
use). All sheets shall bear stamp "FOR CONSTRUCTION" with date of
release and version Rev 00.
g) Permit plans for release by FEM ACDC on Dec 16, 2017 after the approval FEM ACDC 0 12/16/2017 Open
of lay-out by Lipa Medix.
h) Anticipation of Bldg Permit documents from FEM ACDC related to permit FEM ACDC, 1 12/16/2017 Open
plans and forms. FEM ACDC to directly endorse said documents to Lipa Lipa Medix 12/22/17
Medix (c/o Doc Larry) for signature and approval.

4. Processing of LGU Permits (Locational Clearance, a) Permit plans and documents shall be forwarded to LGU/OBO by FEM FEM ACDC 1 12/18/2017 Open
Building, Electrical, Mechanical, Plumbing/Sanitary, ACDC on Dec 22, 2017 for processing purpose. 12/22/17
Fire Protection, Electronics, Signage) until Permit to
Operate (for Machineries), FSIC and Occupancy
Permit.
b) Status of approval/release of LGU Permits will be waited before start of FEM ACDC 0 every weekly Open
full construction by January 2018. Updates will be released by FEM ACDC meeting
on next weekly meetings.

5. FEM ACDC shall secure CARI (Construcion All-risk a) CARI to be secured by FEM ACDC to cover the whole construction FEM ACDC 1 12/15/2017 Open
Insurance). duration from Dec 15, 2017 until Dec 31, 2018. 12/22/17

CARI will be released on Dec 22, 2017 (revised due date). Photocopy to be
submitted to Construction Consultant.
6. Submission of list of contractor-supplied items vs. a) FEM ACDC to submit list defining the contractor-supplied vs. OSM. List to FEM ACDC 0 01/17/2018 Open
OSMs (owner-supplied materials) be submitted through email to Construction Consultant.
Submitted
initial list -
12/16/17.
For further
discussion.

7. Cistern tank for fire pump a) Floor mounted type (not underground) as discussed and suggested by FEM ACDC 0 for discussion Open
on next
FEM ACDC. For discussion on next meetings. Approval pending. (OSM)
meetings

8. Construction Organization Chart of FEM ACDC a) Organization Chart of FEM ACDC, to be submited through email on Dec FEM ACDC 1 12/15/2017 Closed
12, 2017.
submitted
Organization shall comprise of: Owner, Project Engineers, Safety Officer 12/16/17
and Foreman with contact numbers.

9. Construction Safety Guidelines a) For release by Construction Consultant on Dec 12, 2017. FEM ACDC and Construction 1 12/12/2017 Closed
other sub-contractors shall comply on Construction Safety Guidelines. Consultant
submitted
12/16/17

10. Signages within vicinity upon re-configuration of a) Signages (directional and instructional) will be installed by Lipa Medix Lipa Medix 1 12/16/2017 Open
parking space after re-configuration of parking space. 12/18/17

11. Soil test a) Copy of soil test for submission to Construction Consultant. Soil test is FEM ACDC 1 01/05/2018 Open
reference in production of construction design. 01/15/2018

12. FDT (Field Density Test) a) Prior to foundation concreting - FEM ACDC is required to conduct FDT for FEM ACDC 0 01/15/2018 Open
each foundation/footing. (subject for discussion upon excavation of
footings on next meetings, after excavation by Jan 2018).

b) FEM ACDC shall conduct ramdom FDT for backfills/disturbed soil (1 FDT FEM ACDC 0 01/15/2018 Open
is to 100sqm).

13. Materials, finishes and fixtures for approval a) List of materials, finishes and fixtures for approval - for submission by FEM ACDC 0 during weekly Open
FEM ACDC, starting next week (during weekly meeting), subject for meetings
approval of Lipa Medix and Construction Consultant.

B. Other Matters Discussed:

1. Items raised by Dr. Atienza a) Items raised by Dr. Atienza regarding engineering details and finishes Dr. 0 12/16/17 Closed
was resolved during the meeting. Atienza/Lipa
Medix, FEM
ACDC

2. Next meetings this Dec 2017. a) Next meeting is on Dec 23, 2017 (9am). There will be no meeting on Dec All NA NA NA
30, 2017.

On Jan 2018, 1st meeting is Jan 6, 2018. - Information only.

3. Weekly meeting presentation of FM ACDC. a) First weekly meeting presentation is on Jan 6, 2018. FEM ACDC 0 01/06/2018 Open

FM ACDC will present reports with the following details:

- Gantt chart with S-curve and percent weight (accomplishment vs. plan)
- Photos of actual accomplishments
- List of major accomplishments for the week
- One week look-ahead activities (project activities for the following week)

4. Power and water consumption during construction. a) Power and water consumption during construction is owner-supplied. All NA NA NA

b) Submeter will be installed by FEM ACDC both for power and water FEM ACDC 0 12/19/17 Open
supply, to be coordinated by FEM ACDC to Engr. Gilbert of Lipa Medix FMD.
 5. Adjournment Meeting was adjourned 11:10am. All NA NA NA

Prepared by: Noted and Reviewed: Noted and Reviewed:

Engr. Jay Vibar Dr. Larry Manaligod Dr. Tobee Nicanor Dr. Joey Lacorte Engr. Francisco Medina
Construction Consultant Lipa Medix President/CEO Lipa Medix Medical Director Lipa Medix Administrator Owner - FEM ACDC