Department of Agriculture

PHILIPPINE CENTER FOR POSTHARVEST DEVELOPMENT AND MECHANIZATION (PHilMech)

CLSU Compound, Science City of Munoz, Nueva Ecija

CITIZEN’S CHARTER
in compliance with R.A. 9485 (Anti-Red Tape Act of 2007)

CONDUCT OF TRAINING COURSE

ON POSTHARVEST AND MECHANIZATION
Clients : Agricultural /Postharvest & Mechanization Industry Sector
Requirements : Training Proposal & Memorandum of Agreement
Schedule of Services : 8:00 a.m. – 5:00 pm (Monday – Friday)
Fees : P3000/participant; minimum 20 participants per training
Total/Maximum Duration Process : 16 days including the actual 5 days conduct of training

HOW TO AVAIL OF THE SERVICE :

STEP Location of
CLIENT STEPS OFFICE STEPS
NO. Office
Replies to the request of the client
1 Sends letter of intent citing the needs TMTD/TS
(detailed training needs assessment through phone calls or meeting could be set)
Prepares training proposal
2 (conducts Faculty meeting for the content of the Training Course & sends the TMTD/TS
training proposal to Client )
Reviews & Approves training proposal Finalizes training proposal
3 Send back to PHilMech Prepares MOA TMTD/TS
Sends MOA to client
Complies the requirements
4 MOA Signing TMTD/TS
MOA Signing
Payment of Training Cost Organizes, prepares requirement of the training course
Handles the selection and invitation of the
- Packages training materials
participants
5 - Identifies resource speakers TMTD/TS
Prepares food, accommodation, training supplies and other logistics needed during
the training
6 Attends to the training Course Conducts Training Course TMTD/TS
7 Participants' completion of the training course Provides Training Certificates TMTD/TS
8 Receives Training Report Report writing / submission TMTD/TS

FLOWCHART:
Client’s Step Relevant Information Action Taken Maximum
By the Agency Duration

Send letter of intent Addressed to the of Director Reply letter to the request of
To client the client
III, PHilMech, Science City (detailed training needs assessment Ø1 hr
of Munoz, Nueva Ecija through phone calls or a meeting
could be set)

- Review and approval of

Preparation of training proposal
training proposal - Conduct writeshop/ Faculty
- Send back to PHilMech meeting for the content of the Ø
6 hrs
(with revisions if applicable ) training course
- Prepare, review & send the Ø
12 hrs
training proposal
Specific topics needed by
the client to be integrated - Finalization of the Training
Ø4 hrs
in the training design Proposal based on additional
requirements of the clients
- Preparation of the MOA Ø4 hrs
(writing, printing, review/editing,
finalization),
Comply requirements/
MOA Signing

- MOA Signing - 1 hr

- Payment of Training
Cost
Organize, prepare requirements of the
- Handle Selection/ training course
Invitation of - Package training materials (printing & - 24 hrs
participants reproduction, collation, binding)
- Identification, invitation, confirmation of - 8 hrs
Resource Speakers(letters, faxed, phone calls)
- Preparation of Training Supplies & other - 12 hrs
logistics for the training (venue, purchase
requests, food, accommodation, supplies, field
tours, etc..)

Conduct of the Training Course - 8 hrs /day

x 5 days =
40 hrs

Participant’s Completion of the

Training Course
Provision/awarding of Certificate - 1 hr
of Completion

Report Writing/Submission
(consolidation & analysis of data, - 16 hrs
writing/encoding, printing, review
/editing, finalization)