Annexure [2] Functional & Technical Requirements of S/4 HANA Implementation

Bidder’s Response (to be filled up by the Bidder)

Solution Type:
(Bidder shall mention their
solution type for each
Specification requirement)
as offered by Response Explanation
the bidder SUP
Supported as delivered
“Out of the Box”
(Offered/Not Complied/ Supported through an
Specification of the item(s) as per Robi Impact Not Complied PSUP
SL Offered) integrated partner solution
(Critical/ (bidder shall Supported through add-on
requirement (bidder shall PADD
Major/ mention their
products offered by partner
mention Supported via
Minor) compliance
whether they Modification of existing
offer or not statement for each MOD products (screen
configuration, report, GUI
offer each requirement) tailoring, etc)
requirement 3RD
Supported via a 3rd
into their solution
Supported via
solution) CST customization (changes to
source code)
FUT Will be supported in future
NS Not Supported

General Guideline:
 Failure to comply in any of the requirements on this annexure may result in disqualification from the evaluation process.
 For critical Items, partially comply is not allowed.

General Implement all standard Critic

functionality of SAP al
system as per Robi
1. requirements for all
modules- (FI,CO,
HCM(only OM and PA),
FM, IM, PS, PM, MM,
SD,WM, SOLMAN, GRC)
Best Functionality and Critic
process must be al
2.
suggested in addition to
As-Is process during S/4
Hana Implementation
 Fiori platforms Critic
with minimum al
100 Apps must be
available for all
the required
modules and
users must get
3. the access of
using app through
mobile and other
devices and use
all the features of
Fiori
 New GL concept
must be activated
for FICO.

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 Annexure [2] Functional & Technical Requirements of S/4 HANA Implementation

4. Integration Vendor must perform all Critic

Integration and al
Interfacing with below
systems:
1. AD (version 2016) -
Direct integration (with
Single Sign On)
2. Office365 - Direct
Integration
3. SharePoint (e-
Approval) - File based
4. Process Maker- File
based
5. Access Control System
- File based
6. For all other
connection, please follow
Annexure_03. For all the
connected system with
ERP, we want the
connections/integration
must be compatible with
Hana so that all existing
services runs smoothly
with zero impact.

For 3rd party integration,

vendor will deliver
RESTful API with
appropriate
authentication/access
and privilege segregation
from the API layer

7. One basic HR system

will run to continue all
the existing workflows.
8. We will discontinue
BI/BO, TDMS, and SKY,
HR solution (E-REC, ESS,
MSS, Payroll,
Compensation
management, personal
management, time
administration, and
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 Annexure [2] Functional & Technical Requirements of S/4 HANA Implementation

travel administration.)
9. Integration must done
with new HRIS system.
10. Oracle to Sybase
database migration and
necessary integration
alignment for remaining
SAP Products/systems
(1.P/PO, 2. EP, 3. GRC-
AC, 4. Solman)

Seamless integration Critic

with IT360 (manage al
engine), PAM (privilege
5.
access management),
LMS (log management)
for system monitoring
etc.
Cut-over & 1. Archiving/purging Critic
migration of very old al
documents with
necessary
alignment with
Robi data
retention policy
so that minimum
storage/memory/i
nfrastructure
needed to run S/4
Hana.
6. 2. Data cleansing at
source – specially
all master data
3. Existing
process/programs
review,
activate/deactivat
e/modify for
simplification and
optimization as
per business
needs – BBP

Existing SAP HR (OM and Critic

PA), FI, CO, SD, PM, MM, al
7. IM, FM, PS, WM, all
master data and process
data should be migrated
into new system.
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 Annexure [2] Functional & Technical Requirements of S/4 HANA Implementation

Theme Portal and apps theme Major

8.
should be customizes as
per Robi requirements.
Workflow & Multilevel approver Critic
notification workflow and notification al
(Email & SMS) should be
configured for various
actions (PR, PO, GR,
9. payment, requisition,
posting.) which will be
finalized during blueprint
phase. Users must get
apps to approve and
request generations
through mobile
Reporting & Dashboard functionality Critic
10.
KPI for all modules must be al
there.
Vendor must provide Major
Robi specific customized
11.
reports (Report format &
type will finalize during
blueprint phase).

12. AP process 1. For Material: Invoice Critical

received from OSS. Input
in Process Maker and
scanned invoice attached
in the Process Maker.
Workflow trigger from
Process maker for user
verification as Per LOA.
WCC moved to OSS.
Hardcopy document
move to AP team. Invoice
Verification in SAP.
TDS/VAT input done at
the time of Invoice
parking. Invoice Approval
as per LOA. Approved
Hardcopy invoice moved
to Treasury for Payment.
SAP has host to host
connectivity with Banks
for EFT/Bankers Cheques.

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 Annexure [2] Functional & Technical Requirements of S/4 HANA Implementation

2. For Service: Invoice Critical

received from OSS. Input
in Process Maker and
scanned invoice attached
in the Process Maker.
Workflow trigger from
Process maker for user
verification as Per LOA.
WCC moved to GR
Processor. Hardcopy
document move to AP
team. Invoice Verification
in SAP. TDS/VAT input
done at the time of
Invoice parking. Invoice
Approval as per LOA.
Approved Hardcopy
invoice moved to
Treasury for Payment.
SAP has host to host
connectivity with Banks
for EFT/Bankers Cheques.
3. For Non-PO: Invoice Critical
received from OSS. Input
in Process Maker and
scanned invoice attached
in the Process Maker.
Workflow trigger from
Process maker for user
verification as Per LOA.
WCC moves to OSS.
Hardcopy document
move to AP team. Invoice
Verification in SAP.
TDS/VAT input done at
the time of Invoice
parking. Invoice Approval
as per LOA. Approved
Hardcopy invoice moved
to Treasury for Payment.
SAP has host to host
connectivity with Banks
for EFT/Bankers Cheques.
13. Advance 1. For PO: Down Payment Critical
Payment process request generated for SAP
by user. Advance invoice
received from vendor.
Hardcopy document moved
to AP. Down Payment cleared
by AP from SAP, TDS/VDS is
inputted at the time of
Invoice Processing (If
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 Annexure [2] Functional & Technical Requirements of S/4 HANA Implementation

applicable). Then approved

hard copy invoice moved to
Treasury for Payment.

2. For Non-PO: Manual Critical

request for Advance. Hard
copy moved to AP. Manual
advance booking through FI
posting. TDS/VDS is inputted
at the time of Invoice
Processing (If applicable).
Then approved hard copy
invoice moves to Treasury
for Payment.
14. AR Process 1. For Physical: Payment
Confirmation from
Finance for OD creation.
Billing invoice generated
from SAP. Sales
commission (upfront),
VAT, tax calculation are
done in SO level but
lands in GL while
creating invoice. Receipt
against customer invoice
based on Bank Incoming.
Automation: Distributor
payment in bank which
automatically landed to
SAP against Distributor
Account as advance.
Credit module is enabled
to adjust the advance
payment against SO.
2. For Logical: For Easy Critical
Load Sales Order
Automatic Invoicing
done. Receipt against
customer invoice based
on Bank Incoming.
15. Capex  Business case creation
Procurement to and approval.
Assetization  Project Creation
 Budget assign on WBS
element via IM
 WBS release and Auto PR
creation and approval
 DMS number creation
 Attach DMS no and
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 Annexure [2] Functional & Technical Requirements of S/4 HANA Implementation

business case in PR
 PO creation and approval
 GR
 Reservation in WBS
 AUC
 TECO
 GI based on Reservation
 Assetization

16. Opex  Business case creation Critical

Procurement and approval
 PR creation
 Budget assign through
FM
 DMS creation ad
approval
 Attach DMS no and
Business case in PR
 PR approval
 PO creation and approval
 GR
 TR/TO confirmation only for
plant 1001/9903(WH) for
SIM/Scratch card material.
17. Media buying  Business case creation and
tool Procurement approval
 Shopping cart creation
 Sourcing
 Contract
 Auto PO creation from
SRM system
 Approval of the PO
 GR
18. Sales  Material Pricing Critical
 SO creation
 OD creation
 TR/TO confirmation only for
plant 1001/9903(WH).
 PGI
 STS integration for DSO
 Invoice
 Accounting clearance.
19. STO  STO creation and approval. Critical
 Goods issue from WH (plant
1001/9903)
 GR from receiving plant.
 Get Mat.Doc.No.+year in
STS (For SIM card).

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 Annexure [2] Functional & Technical Requirements of S/4 HANA Implementation

20. Pain areas of  Import process (Shipment) Critical

SAP needs to be & Landed cost handling
covered in Hana  PM (Plant Maintenance)
 End to End
Capex
Managemen
t through PS
module

21. S/4Hana training  Module wise S/4 Hana Major

training which must include
Business professional, IT
expert and Developer
trainings.

22. Follow SAP  Simple, modular and agile Critical

Activate methodology for
Methodology implementation,
deployment and continuous
business innovation

23. Upgrade Solution  To support SAP activate Major

manager to implementation approach
latest version with necessary project
documentations, templates,
checklists and testing tools.

24. Project Plan  Supplier must provide high- Critical

level project plan, which
must aligned with the
delivery schedule of 1.
Annexure [1] Scope of
work of S4 Hana with the
proposals.
25. S4 Hana  Value proposition for Major
Capabilities business
 Value proposition for IT

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