Manual IPER

Health, Safety and Wellbeing Strategy
2014 to 2019

Health, Safety and Wellbeing Strategy 2014 to 2019

Introduction
This strategy updates and replaces the previous version issued in 2010. It defines and co‐ordinates
the council’s approach to the management of health and safety.
This strategy sets the aim and objectives for managing health and safety in the council for the next 5
years. This includes how the council will set out to realise the strategy as well as how health and
safety performance will be measured.
The standards contained in this strategy meet statutory responsibilities and good management
practices that should serve to stimulate improvements in service delivery as well as health and
safety performance. The strategy sets essential performance targets designed to support the Health
and Safety Executive’s The Health and Safety of Great Britain – Be Part of the Solution and the Local
Government Association’s Health and Safety Strategy for Great Britain – A Way Forward for Local
Authorities.
The Cabinet and Corporate Leadership Team have endorsed this strategy for adoption throughout
the council.

Revision Summary Revision Number Revision Issue Date File Name/Author Page of Total Pages
Issued 1994, 2003, 2005, 5 Draft HSW Strategy/JR Page 2 of 10
2010, 2014

The London Borough of Hounslow is committed to ensuring the health, safety and wellbeing of
employees and other persons who may be affected by their activities. The Corporate Leadership
Team fully commends this Health, Safety and Wellbeing Strategy as the council’s approach to the
management of Health & Safety.
The Cabinet recognises its responsibility to provide collective and individual health and safety
leadership for the council.

Cllr Jagdish Sharma, Leader of the Council

Signed: Date:

The Chief Executive accepts overall responsibility to ensure this strategy is implemented throughout
the council.

Mary Harpley, Chief Executive

Signed: Date:

Directors accept responsibility for implementing the strategy within their Directorates and
collectively as the Corporate Leadership Team (CLT) to ensure its corporate implementation and
success.

Alan Adams, Director of Children’s and Adults’

Signed: Date:

Anthony Kemp, Director of Corporate Resources

Signed: Date:

Brendon Walsh, Director of Regeneration, Economic Development and Environment

Signed: Date:

2010, 2014

What we want to achieve
The aims of this strategy are to:

1. Maintain and develop the Health and Safety Management System to improve control of risks
and ensure continuous improvement in health and safety standards and performance.
2. Support departments and managers to comply with health and safety legislation and to
target health and safety improvements in higher risk areas.
3. Support achievement of the Government’s targets in reducing accidents, injuries and ill‐
health at work.
4. Provide the framework for setting and reviewing occupational health and safety
performance.
5. To undertake a range of activities to improve the health and safety culture of the Council.
6. To undertake a range of activities to Improve employee health and wellbeing.
7. Encourage an increase in workforce competence to facilitate the promotion of sensible and
proportionate risk management and to reinforce worker involvement and consultation in all
health and safety matters.

How we will achieve it

To maintain and develop the Health and Safety Management System to improve control of
Aim 1
risks and ensure continuous improvement in health and safety standards and performance.
We will achieve this by:
 Providing a corporate health and safety policy that describes the council’s Health and Safety
Management System which will be published on the council’s Intranet and Website.
 Producing written management policies and procedures within a controlled Health and
Safety Manual published on the council’s Intranet.
 Regularly reviewing and revising all corporate documentation.
 Measuring and reviewing health and safety performance to ensure standards are being
maintained.

Support departments and managers to comply with health and safety legislation and to
Aim 2
target health and safety improvements in higher risk areas.
 Ensuring each directorate has a nominated health and safety adviser who will work with and
advise managers and staff on how to improve health and safety management.
 Identifying higher risk services and areas and ensuring that appropriate and proportionate
resource is identified to address these significant risks.
 Providing managers and staff with appropriate health and safety training to enable them to
manage the risks within their own work areas.

2010, 2014

Support achievement of the Government’s targets in reducing accidents, injuries and Ill ‐
Aim 3
health at work
 Providing an online incident reporting system to enable easy recording of all incidents,
including near misses.
 Investigating incidents to determine any underlying occupational health and safety
deficiencies and identity the corrective action and opportunities to prevent a recurrence.
 Reporting all notifiable incidents to the Health and Safety Executive.
 Carry out an annual analysis of accident/incident and absence data to determine statistical
trends and use the results to target areas for improvement.

Provide the framework for setting and reviewing occupational health and safety
Aim 4
performance.
 Identifying health and safety performance indicators that can be used to measure
performance across the whole authority.
 Reviewing progress against performance indicators at the council Health and Safety
Committee and the Health and Safety Operational Management Group, including identifying
areas requiring further action.
 Carrying out health and safety audits across the council to ensure that health and safety
standards are being maintained and identify areas for improvement.
 Producing an annual health and safety performance report to enable the Corporate
Leadership Team and Cabinet to review the suitability, adequacy and effectiveness of the
council’s occupational health and safety system.

Aim 5 To undertake a range of activities to improve the health and safety culture of the Council.
 Having visible senior management commitment and involvement in managing health and
safety.
 Tackling poor health and safety performance promptly and proportionately
 Running promotional campaigns and events to raise awareness and understanding of health
and safety.

Aim 6 To undertake a range of activities to Improve employee health and wellbeing.
 Providing occupational health and employee counselling services.
 Implementing appropriate health surveillance.
 Producing and implementing an annual health and wellbeing programme and action plan.
 Developing proportionate monitoring and measuring systems to enable the early
identification of potential wellbeing issues allowing for prompt remedial action to be taken.

2010, 2014

To encourage an increase in workforce competence facilitating the promotion of sensible
Aim 7 and proportionate risk management and to reinforce worker involvement and consultation
in all health and safety matters.
 Providing pragmatic and sensible health and safety advice to managers and staff.
 Appropriately consulting with staff to obtain their views of how health and safety is managed
and where workplace practices may be changing e.g. flexible and hot desking arrangements.
 Establishing mechanisms for staff to raise suggestions to improve health, safety and
wellbeing.
 Periodically ask staff their views on how the council is managing health, safety and wellbeing.

2010, 2014

How we will measure the success of this strategy

The following performance indicators have been set to ensure that the aims of this strategy are
achieved by 2019 and that progress towards these aims can be monitored.

Indicator Measure
Maintain the certification of the council’s health and safety management system in
Indicator 1: higher risk areas to the BS OHSAS 18001: 2007 standard, and align the whole council
to the 18001 standard.
Achieve a 100% compliance rate for all general risk assessments completed by
Indicator 2:
departments, services and teams.
Ensure all 6 monthly operational health and safety reviews and governor’s annual
Indicator 3: health and safety performance reviews are completed by service managers and
Hounslow maintained schools respectively.
Using the average performance statistics for (2010 to 2013) as a baseline indicator to achieve a 20%
reduction averaged over 5 years (2014 to 2019) against the following incident rates:
Indicator 4: The total number of staff injury accidents
Indicator 5: The number of ‘Major’ and ‘7 day’ accidents
Indicator 6: The number of assaults leading to physical injury
Indicator 7: The number of manual handling incidents leading to musculo‐skeletal disorders

Indicator 1 Maintain the certification of the council’s health and safety management System in
higher risk areas to the BS OHSAS 18001: 2007 standard, and align the whole council
to the 18001 standard.
Milestone Who When
Undertake internal pre‐audits within departments to identify Occupational Ongoing
and remedy any potential non‐compliance issues prior to re‐ Health and
certification, in line with a 3 year auditing cycle. Safety (OHS)
To actively support external organisations auditing and OHS / Ongoing
accrediting the council’s health and safety management system Directorates
To formally review the management system annually to identify OHS Annually
and areas for improvement.
To plan for the intended replacement standard for BS OHSAS OHS 2015
18001. ISO 45001 is scheduled for publication in October 2016.

Indicator 2 Achieve a 100% compliance rate for all general risk assessments completed by
departments, services and teams.
Milestone Who When
Create a risk register identifying all general risk assessments, OHS April 2014
including who is responsible for completing them.

2010, 2014

Monitor risk assessment returns and report back to Directorate OHS April 2014 and

Leadership Teams on a quarterly basis on compliance. quarterly
thereafter
Achieve and maintain a 100% compliance rate for all general Directorates / April 2015 and
risk assessments. OHS annually
thereafter
Provide support and advice, including training, to support OHS Ongoing
managers and other staff to complete the general risk
assessments.

Indicator 3 Ensure all 6 monthly operational health and safety reviews and governor’s annual
health and safety performance reviews are completed by service managers and
Hounslow maintained schools respectively.
Milestone Who When
Create a register identifying all 6 monthly operational reviews, OHS April 2014
including who is responsible for completing them.
Monitor service reviews and report back to Directorate’s Senior OHS April 2014 and
Leadership Teams on a 6 monthly basis on compliance. 6 monthly
thereafter
Achieve and maintain a 100% compliance rate for all corporate Directorates / April 2015 and
6 monthly reviews service reviews. OHS annually
thereafter
Achieve and maintain a 100% compliance rate for all Community April 2016 and
community school governor’s annual health and safety Schools / annually
performance reviews Education and thereafter
Early
Intervention /
OHS
Provide support and advice, including training, to support OHS Ongoing
managers and other staff to complete the service reviews.

Using the average performance statistics for (2010 to 2013) as a baseline indicator to achieve a 20%
reduction averaged over 5 years (2014 to 2019) against the following incident rates for indicators 4
to 7:
Indicator 4 The total number of staff injury accidents
Indicator 5 The number of ‘Major’ and ‘7 day’ accidents
Indicator 6 The number of assaults leading to physical injury
Indicator 7 The number of manual handling incidents leading to musculo‐skeletal disorders
Milestone Who When
Establish baseline incident rates to use for monitoring OHS April 2014
Ensure online incident reporting system meets the needs of the OHS April 2015
Council
Monitor incident rates and report to Directorate Leadership OHS April 2014 and
Teams on a 6 monthly basis, identifying any particular trends or 6 monthly
significant issues, and providing advice on appropriate remedial thereafter
actions
Identifying significant trends across the council that need OHS Ongoing
addressing and implementing specific remedial projects as
required.

2010, 2014

Actively promote near miss reporting to increase reporting OHS Ongoing

rates and use the data to help reduce overall incident rates
Corporate Health and Safety Management System

The management system is based on BS OHSAS 18001: 2007 and is designed to control and
continually improve the management of health and safety at both a corporate and departmental
level. The continuous improvement cycle is represented by the following model:
This strategy provides the overarching framework for managing health and safety and sets the key
aims and objectives for the next five years. Other key elements of the management system are the
new corporate health and safety policy which provides the operational detail of the council’s health
and safety management system and key roles and responsibilities within the authority. A diagram of
showing this new framework is included below.

Reviewing this strategy

This strategy will be reviewed on an annual basis or sooner following significant change to ensure
that it remains fit for purpose. Any amendments to the strategy will be formally reviewed by the
Health and Safety Operational Management Group, Corporate Leadership Team and the Health and
Safety Committee.

2010, 2014

Health, Safety and Wellbeing
Strategy

Corporate
Health and Safety Policy

Chief Executive’s Children’s and Adults’ Corporate Resources Regeneration,

Department Policy Policy Statement Policy Statement Economic Development

Statement and Environment Policy
Statement
 Formal adoption of  Formal adoption of  Formal adoption of  Formal adoption of

Corporate Policy Corporate Policy Corporate Policy Corporate Policy
 Directorate key roles  Directorate key roles  Directorate key roles  Directorate key roles
and responsibilities and responsibilities and responsibilities and responsibilities
 Health and safety  Health and safety  Health and safety  Health and safety
plans plans plans plans
 Directorate risk  Directorate risk  Directorate risk  Directorate risk
assessment and assessment and assessment and assessment and
procedures procedures procedures procedures
Health and Safety Manual / Policies / Procedures / Guidance

2010, 2014

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Monitor risk assessment returns and report back to Directorate OHS April 2014 and

Actively promote near miss reporting to increase reporting OHS Ongoing

Chief Executive’s Children’s and Adults’ Corporate Resources Regeneration,

 Formal adoption of  Formal adoption of  Formal adoption of  Formal adoption of

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