th

Date :21 December, 2017.

To
Managing Director
Design Station
Niketon, Dhaka

SUBJECT: PROPOSED MULTI-STORIED HOSPITAL BUILDING IN KUSTIA.

Dear Sir,
In response to your request for submitting the proposal for a multi-storied hospital building at Kustia
VastuVid are pleased to submit our offer for the project.
A. DESCRIPTION OF THE PROJECT:

Though you have sent your FORM ANALYSIS drawings to us, as the project is still in schematic
phase VastuVid are in deficit of some key information regarding the project. Based on our
understanding of the schematic sketches and discussion VastuVid conclude following points:

1) It will have three or more wings connected to the central building.

2) Height of the building may vary from 11’- 0” to 12’- 6”.
3) The structure could be G+7 or G+14 storied building with multiple basements.
4) The proposed structure is a R.C.C building.

B. SCOPE OF SERVICES:

VastuVid is willing to provide following services for the project in mention:

1) Preliminary Structural Analysis: In this stage VastuVid will carry out a detail analysis based on
available architectural drawing. And will coordinate the structural system, member distribution,
member sizes etc. with architect for a better preservation of architectural philosophy without
doing any compromise to the structural serviceability.

2) Preliminary Design Drawing: This will be provided to facilitate the preparation of Bill of
Quantities (BOQ) for various purposes.

3) Approval Drawing: VastuVid will prepare approval drawing for the client for submission to the
lawful authorities.

4) Detail Structural Analysis: VastuVid will carry out detail structural analysis and design based
on coordinated architectural, plumbing, electrical and mechanical drawings. Though VastuVid
will working on a coordinated drawing VastuVid will also consult and solve any sought of
discrepancies or anomalies, if encountered.

5) Detail Structural Drawing: VastuVid will prepare detail design and shop drawings of the
project necessary for a sound construction of the project.

C. RESPONSIBILITY OF CLIENT:

1) To provide detail drawings of the project with duly signed personnel.

2) To provide all necessary data such as soil test report, topographical survey, land using
certificate etc. to VastuVid.

3) To let VastuVid know about the priority of the client.

4) To provide machine layout and machine load data, if required.

 5) To let VastuVid, know in advance if any kind of Design Review. However client is free to carry
out design review either on our preliminary or detail design or both. But an advance notice will
facilitate preparation of various documents that are required for the design review and needed to
submitted to the reviewer.

It is to be understood that VastuVid has the total right to rely upon the document and decision taken
by the client.

D. FINANCIAL OFFER:

Based on the understanding and the role to be played in the mentioned project we proposed the
following consulting fee for the project.

As the project is still have some area of nebulous understanding regarding the storey of the building
we are proposing our fee for two most probable scenarios.

1. For G+07 (Seven) storied hospital building with 03 (Three) Basements we are proposing a
lump sum amount of Tk. 820,000.00.

2. For G+14 (Fourteen) storied hospital building with 03 (Three) Basements we are proposing a
lump sum amount of Tk. 1,120,000.00.

3. Additional Services:

NAME OF DESCRIPTION SERVICE FEE

THE
SERVICE
Preparation We will provide detail BOQ along with specification of 1. TK. 75,000.00 for
of the BOQ the item of work as per PWD standard. 07 storied.
2. TK. 150,000.00 for
14 storied.
Project We will outline the time of initiation and finishing of all 1. TK. 50,000.00 for
Management activities required to complete the project in an 07 storied.
and optimum time. Also material man power everything 2. TK. 75,000.00 for
scheduling will be detailed out for each activities. 14 storied.
QA/QC We will provide a full time Project Engineer, who is Tk. 95,000 per month.
Policy well versed in Construction Management and Quality
Assurance Service to facilitate the construction
phase.
Summary of the his responsibility are:
1. Provide guideline to the contractor for rebar
bending, placement, rebar detail, finishing work.
2. Provide thorough check of the all the activities.
3. Document all the material ordered and used.
4. Ensure all activities are carried on within due
time.
5. To check that concreting, brick laying, plastering
etc. are carried out as per standard. Also the
material for the activities are prepared as per
standard.

4. SITE VISIT AND MEETING FEE:

We will provide 02 (Two) nos. of Site Visit and meeting Complimentary for the project.

Our standard charge for Site Visit and Meeting is Tk. 6000.00.

The accommodation and travel cost is to be bared by the client.

 5. MODE OF PAYMENTS:

PHASE of THE PROJECT PERCENTAGE

Mobilization fee
During Preliminary Design
Drawing submission
During Approval Drawing
During Detail Design
Submission
After Completion of Civil
Works
After completion of the
project
15% of the total fee
25% of the total fee
10% of the total fee
40% of the total fee
5% of the total fee
5% of the total fee

All additional service fee is to be front paid, i.e. upon receiving the service the client is fully liable to
pay the fee upfront.

We, hope that you find our offer to be minimalist. As such we wish you will provide us with the
opportunity to design the project and include us the team. If you need any kind of clarification we are
just a call away.

Regards,

Engr. Asif Mostafa Anik

Executive Engineer
VastuVid