Saw

U.S.
DEPARTMENT OF EDUCATION
Education Data Exchange Network (EDEN)
N137 – LEP English Language

Proficiency Test File Specifications
Version 5.0
SY 2008-09
July 2009
U.S. DEPARTMENT OF EDUCATION N137 – LEP English Language Proficiency Test
File Specifications v5.0
This technical guide was produced under U.S. Department of Education Contract No.
GS00F0049M–ED05P01299 with Perot Systems Government Services, Inc. Brandon
Scott served as the contracting officer’s representative. No official endorsement by the
U.S. Department of Education of any product, commodity, service or enterprise
mentioned in this publication is intended or should be inferred.
U.S. Department of Education

Arne Duncan
Secretary
Office of Planning, Evaluation and Policy Development

Carmel Martin
Assistant Secretary
July 2009
This technical guide is in the public domain. Authorization to reproduce it in whole or in

part is granted. While permission to reprint this publication is not necessary, the citation
should be: U.S. Department of Education, Office of Planning, Evaluation and Policy
Development, N137 – LEP English Language Proficiency Test File Specifications,
Washington, D.C., 2009.
This technical guide is also available on the Department’s Web site at:
http://www.ed.gov/edfacts
On request, this publication is available in alternate formats, such as Braille, large print,
or computer diskette. For more information, please contact the Department’s Alternate
Format Center at (202) 260–0852 or (202) 260–0818.
July 2009 i SY 2008-09

DOCUMENT CONTROL
DOCUMENT INFORMATION
Title: N137 – LEP English Language Proficiency Test File Specifications
Revision: Version 5.0
Issue Date: July 2009
Security Level: Unclassified – For Official Use Only
Filename: 410005565.doc.doc
DOCUMENT HISTORY
Version
Date Summary of Change
Number
1.0 This file specification was not used for SYs 2003-04 and 2004-
05.
2.0 This file specification was not used for SY 2005-06.
3.0 This file specification was not used for SY 2006-07.
4.0 Version 4.0 or subsequent updates (i.e., 4.1, 4.2, etc) of this
file specification is used to build files for SY 2007-08.
5.0 May 2009  Renamed the data group and the file by adding the word
State “proficiency” and changing “testing” to “test.”
Review  Replaced category Testing Status (Assessment) with
Version Participation Status.
 Replaced "grand total" with "total of the education unit"
throughout document.
 Removed "Not Collected" as a valid value for First
Assessment.
 Updated for SY 2008-09.
 Updated the guidance
5.0 July 2009  2.0 - Added a question and answer about reporting
Final consortia.
 2.0 - Modified the definition of “participant” to include
students who attempted the assessment.
RELEASE AUTHORIZATION
Name Signature / Date
Author
QA
Release Authority
July 2009 ii SY 2008-09

PREFACE
This document provides technical instructions for building files that can be submitted
through the Education Data Exchange Network (EDEN). This document is used in
coordination with the EDFacts Workbook, EDFacts Business Rules Guide and the
EDEN Submission System User Guide.
EDEN is a centralized, coordinated repository of state reported, K through 12,

educational data residing at the U.S. Department of Education. The EDEN Submission
System is an electronic system that facilitates the efficient and timely transmission of
data from SEAs to the U.S. Department of Education.
July 2009 iii SY 2008-09

CONTENTS
DOCUMENT CONTROL....................................................................ii
PREFACE...................................................................................... iii
1.0 PURPOSE................................................................................ 1
1.1 Changes from the SY 2007–08 File Specifications...........................................1
1.2 Requirements for Submitting these Data Groups.............................................1
2.0 GUIDANCE FOR SUBMITTING THIS FILE.....................................2
3.0 FILE NAMING CONVENTION......................................................4
3.1 Population Status..............................................................................................4
4.0 SEA LEP ENGLISH LANGUAGE PROFICIENCY TEST FILE...............5
4.1 Header Record Definition..................................................................................5
4.2 Data Record Definition......................................................................................6
4.3 SEA LEP English Language Proficiency Test File Examples............................8
4.3.1 Partial Record Sample for Fixed Format SEA LEP English Language
Proficiency Test File........................................................................................8
4.3.2 Partial Record Sample for Comma–Delimited File Format SEA LEP English
Language Proficiency Test File.......................................................................9
4.3.3 Partial Record Sample for Tab–Delimited File Format SEA LEP English
Language Proficiency Test File.....................................................................10
5.0 LEA LEP ENGLISH LANGUAGE PROFICIENCY TEST FILE..............11
5.1 Header Record Definition................................................................................11
5.2 Data Record Definition....................................................................................12
5.3 LEA LEP English Language Proficiency Test File Examples ..........................14
5.3.1 Partial Record Sample for Fixed Format LEA LEP English Language
Proficiency Test File......................................................................................14
5.3.2 Partial Record Sample for Comma–Delimited File Format LEA LEP English
5.3.3 Partial Record Sample for Tab–Delimited File Format LEA LEP English
July 2009 iv SY 2008-09

1.0 PURPOSE
This document contains instructions for building fixed and delimited files to submit
EDFacts Data Groups: LEP English Language Proficiency Test Table, DG674. The
definition for this data group is in the row “Table Name” in Table 4.2-1.
A separate document contains the XML file formats. General guidance for constructing
all file types may be found in the EDFacts Workbook.
The data reported in this file is used to provide data for the Consolidated State
Performance Report (CSPR), Part I.
1.1 Changes from the SY 2007–08 File Specifications
 Renamed the file and data group by adding the word “proficiency” and changing
“testing” to “test.”
 Replaced category Testing Status (Assessment) with Participation Status.
 Removed “Not Collected” as a valid value for First Assessment.
Other editorial changes are listed in the document history on page ii.
1.2 Requirements for Submitting these Data Groups
The data groups are submitted at the following levels:

 SEA
 LEA
The following table indicates the valid combinations of categories needed for this file. An
“X” in the column indicates that the column must be populated when reporting that
particular category. The total indicator must be “N” (No).
Table 1.2–1: English Language Proficiency Test Table, Required Categories, and Applicable Totals
Participation First
Category Set Table Name Total Indicator Comments
Status Assessment
Student Count by
Category Set A LEPENGLANGTST X N
Participation Status
X Student Count by First
Category Set B LEPENGLANGTST N
Assessment
July 2009 1 SY 2008-09

2.0 GUIDANCE FOR SUBMITTING THIS FILE

This file specification is used to collect the unduplicated number of limited English
proficient (LEP) students who were enrolled during the state annual English language
proficiency assessment.
What is the reporting period of this file?

The reporting period for this file is the state defined testing window for the annual
English language proficiency (ELP) assessment.
Which education units should be reported in this file?

Include the SEA and LEAs that have LEP students.
Which education units should not be reported in this file?

Exclude LEAs that did not have LEP students.
New! How do I report data for consortia in this file?

If your state has consortia, report data by the individual LEAs for this file.
Which students should be reported in this file?

Report LEP students in grades K through 12. The definition of limited English proficient
students is in section 4.3 of the EDFacts Workbook.
Are students who have only taken their first ELP reported in this file?
Yes. Students who took the ELP for the first time in this reporting year are included in
both category set A and B.
Which students should not be reported in this file?

Exclude pre-K LEP students.
How are student counts reported?

This is an unduplicated count. Students should be reported once for the SEA and at
only one LEA where the student was enrolled during the testing window for the annual
English language proficiency assessment.
Revised! Which students should be reported in Category Set A and which

students should be reported in Category Set B?
All students who took the English language proficiency assessment should be reported
in category set A. Only students who took the English language proficiency assessment
for the first time should be reported in category set B. Category set B is a subset of
category set A.
What are the permitted values for participation status?

The permitted values are:
 PART – Student took or attempted the English language assessment
July 2009 2 SY 2008-09

 NPART – Student did not take the English language assessment

 MEDICAL – Student was unable to take the English language assessment
because of a medical emergency (if the state has such a policy)
How are student counts reported by first assessment?

Report only students taking the annual English language assessment for the first time in
category set B. These students are also reported in category set A. In previous years,
this was referred to as “one data point” in the Consolidated State Performance Report.
Are zeros required?

SEA level - Zero counts must be included for the detail in the category sets.
LEA level – Zero counts are not required.
Do other file specifications collect related data?

See chart below
Table 2.0-1 Relationship among files

Data collected All LEP Students Students receiving services
under Title III
Students who took the ELP N/X137 (This file) N/X138
Results of the ELP N/X139 N/X050
July 2009 3 SY 2008-09

3.0 FILE NAMING CONVENTION

Being able to readily identify any particular file transmission is an important
consideration for users of the EDEN Data Submission System. Being able to identify a
particular file can greatly facilitate any technical assistance that may be requested by
the State. A maximum of 25 characters (including the file extension) is allowed for the
file name. The following is the naming convention for LEP English Language
Proficiency Test file submissions:
sslevLEPENGTSTvvvvvvv.ext
Where:
ss = Two–character USPS State Abbreviation for the submitting
SEA.
lev = Three–character abbreviation for the level submitted. Use:
SEA for a State Education Agency LEP English Language
Proficiency Test submission
LEA for a Local Education Agency LEP English Language
Proficiency Test submission
Filename = LEPENGTST (no more than nine characters).
vvvvvvv = Up to seven–character alphanumeric string designated by the
SEA to uniquely identify the individual submission, (e.g.,
ver0001, v010803).
.ext = Three–character file extension identifying the file format as
follows:
.txt – fixed format
.csv – comma–delimited format
.tab – tab–delimited format
3.1 Population Status
The “Pop” column in the header and data records is coded as follows:
M – Mandatory, this field must always be populated

A – This field is populated in accordance with table 1.2–1
O – Optional, data in this field is optional
July 2009 4 SY 2008-09

4.0 SEA LEP ENGLISH LANGUAGE PROFICIENCY TEST FILE

This section describes the fixed file and delimited file specifications used to transmit
information pertaining to the SEA LEP English Language Proficiency Test File. The file
type is specified in the header record.
4.1 Header Record Definition
The header record is required and is the first record in every file submitted to the EDEN
Submission System. The purpose of the header record is to provide information as to
the file type, number of Data Records in the file, file name, file identifier, and file
reporting period.
Section 4.3 contains examples of the header record.
Table 4.1–1: LEP English Language Proficiency Test File, SEA Header Record
Data Element Start
Length Type Pop Definition / Comments Permitted Values
Name Position
File Type 1 50 String M Identifies the type of file being submitted. SEA LEP ENG
LANG TESTING
Total Records In File 51 10 Number M The total number of Data Records contained in the
file. The header record is NOT included in this
count.
File Name (Including 61 25 String M File Name and extension are provided by the
file extension) SEA. The file name should be the same as the
external file name. (Please see File Naming
Convention in Section 3.0 of this document.)
File Identifier 86 32 String M Any combination of standard characters to further
identify the file as specified by the SEA, e.g., a
date, person’s name, and version number.
File Reporting 118 9 String M Enter the Academic School Year for which data is
Period being reported. The required format for entering
the File Reporting Period is "CCYY–CCYY" or
"CCYY CCYY", where either a hyphen or a space
must separate the beginning and ending years,
e.g., 2008-2009 or 2008 2009.
Filler 127 183 String M Leave filler field blank.
Carriage Return / 310 1 M
Line Feed (CRLF)
July 2009 5 SY 2008-09

4.2 Data Record Definition
Data Records are required and immediately follow the header record in every file
submitted to the EDEN Submission System. Data Records provide counts for the
specified categories as well as subtotals and totals of the education unit.
Section 4.3 contains examples of Data Records.
Table 4.2–1: LEP English Language Proficiency Test File, SEA Data Records
Data Element Start
Name Position
File Record 1 10 Number M A sequential number assigned by the State
Number that is unique to each row entry within the
file.
ID 559 11 2 String M The two–digit Federal Information For a list of valid FIPS
FIPS State Code Processing Standards (FIPS) for the state, State Codes, refer to the
District of Columbia, and the possessions EDFacts Workbook.
and freely associated areas of the United
States (e.g., Puerto Rico).
ID 570 13 2 String M A number used to uniquely identify state 01 – State Education
State Agency agencies. This ID cannot be updated Agency
Number through this file.
Table Name 49 20 String M The unduplicated number of LEP students LEPENGLANGTST
who were enrolled at the time of the State
annual English language proficiency
assessment.
Participation 69 15 String A The status of students with respect to PART – Participated
Status participation in assessments. NPART – Did Not
Participate
MEDICAL – Medical
Emergency
MISSING
First Assessment 84 15 String A An indicator of students taking an FIRSTASSESS –
assessment for the first time. Students took
assessment for the first
time
MISSING
Total Indicator 99 1 String M An indicator that defines the count level N – specifies detail level
(i.e., detail level, subtotal level or total of
the education unit level).
July 2009 6 SY 2008-09

Data Element Start

Name Position
Explanation 100 200 String O Submitted files will be processed through
various edit checks. When unusual
conditions are detected, warning errors may
be issued, even though the data may be
valid. When this occurs, an explanation
responding to the warning may be
submitted with the data, or after files have
been processed. The U.S. Department of
Education will verify explanations, and after
verification, accept the data.
Student Count 300 10 Number M If the count provided is either a subtotal or
total of the education unit, it must be equal
to or greater than the sum of its parts.
Line Feed (CRLF)
July 2009 7 SY 2008-09

U.S. DEPARTMENT OF EDUCATION N137 – LEP English Language Proficiency Test File Specifications v5.0
4.3 SEA LEP English Language Proficiency Test File Examples
4.3.1 Partial Record Sample for Fixed Format SEA LEP English Language Proficiency Test File
The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the
reader visually identify the column placement of the data. The ruler line should not be included in submitted files.
∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5
SEA∙LEP∙ENG∙LANG∙TESTING∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙EUSEALEPENGTSTver0005.txtSEA∙LEP∙English∙Lang
1∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEPENGLANGTST∙∙∙∙∙∙∙PART∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙N∙∙∙∙∙∙
2∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEPENGLANGTST∙∙∙∙∙∙∙NPART∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙N∙∙∙∙∙∙
3∙∙∙∙∙∙∙∙∙8001∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEPENGLANGTST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙FIRSTASSESS∙∙∙∙N∙∙∙∙∙∙
July 2009 8 SY 2008-09

4.3.2 Partial Record Sample for Comma–Delimited File Format SEA LEP English Language Proficiency Test
File
The following text shows the header row and data rows. 
SEA LEP ENG LANG TESTING,3,EUSEALEPENGTSTver0005.csv,SEA LEP English Language Testing,2008-2009,¶

1,80,01,,,LEPENGLANGTST,PART,,N,,10¶
2,80,01,,,LEPENGLANGTST,NPART,,N,,10¶
3,80,01,,,LEPENGLANGTST,,FIRSTASSESS,N,,10¶

Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not
generate a file format error.
July 2009 9 SY 2008-09

4.3.3 Partial Record Sample for Tab–Delimited File Format SEA LEP English Language Proficiency Test File
The following text below shows the header row and data rows. *
SEA LEP ENG LANG TESTING>3>EUSEALEPENGTSTver0005.tab>SEA LEP English Language Testing>2008-2009>¶

1>80>01>>>LEPENGLANGTST>PART>>N>>10¶
2>80>01>>>LEPENGLANGTST>NPART>>N>>10¶
3>80>01>>>LEPENGLANGTST>>FIRSTASSESS>N>>10¶
*
July 2009 10 SY 2008-09

U.S. DEPARTMENT OF EDUCATION N137 – LEP English Language Proficiency
Test File Specifications v5.0
5.0 LEA LEP ENGLISH LANGUAGE PROFICIENCY TEST FILE

This section describes the fixed file and delimited file specifications used to transmit
information pertaining to the LEA LEP English Language Proficiency Test File. The file
type is specified in the header record.
5.1 Header Record Definition
The header record is required and is the first record in every file submitted to the EDEN
Submission System. The purpose of the header record is to provide information as to
the file type, number of Data Records in the file, file name, file identifier, and file
reporting period.
Section 5.3 contains examples of the header record.
Table 5.1–1: LEP English Language Proficiency Test File, LEA Header Record
Data Element Start
Name Position
File Type 1 50 String M Identifies the type of file being submitted. LEA LEP ENG
LANG TESTING
Total Records In File 51 10 Number M The total number of Data Records contained in the
file. The header record is NOT included in this
count.
File Name (Including 61 25 String M File Name and extension are provided by the
file extension) SEA. The file name should be the same as the
external file name. (Please see File Naming
Convention in Section 3.0 of this document.)
File Identifier 86 32 String M Any combination of standard characters to further
identify the file as specified by the SEA, e.g., a
date, person’s name, and version number.
File Reporting 118 9 String M Enter the Academic School Year for which data is
Period being reported. The required format for entering
the File Reporting Period is "CCYY–CCYY" or
"CCYY CCYY", where either a hyphen or a space
must separate the beginning and ending years,
e.g., 2008-2009 or 2008 2009.
Line Feed (CRLF)
July 2009 11 SY 2008-09

5.2 Data Record Definition
Data Records are required and immediately follow the header record in every file
submitted to the EDEN Submission System. Data Records provide counts for the
specified categories as well as subtotals and totals of the education unit.
Section 5.3 contains examples of Data Records.
Table 5.2–1: LEP English Language Proficiency Test File, LEA Data Records
Data Element Start
Name Position
File Record 1 10 Number M A sequential number assigned by the State
Number that is unique to each row entry within the
file.
ID 559 11 2 String M The two–digit Federal Information For a list of valid FIPS
FIPS State Code Processing Standards (FIPS) for the state, State Codes, refer to the
District of Columbia, and the possessions EDFacts Workbook.
and freely associated areas of the United
States (e.g., Puerto Rico).
ID 570 13 2 String M A number used to uniquely identify state 01 – State Education
State Agency agencies. This ID cannot be updated Agency
Number through this file.
ID 4 15 14 String M The identifier assigned to a local education
State LEA agency (LEA) by the state education
Identifier agency (SEA). Also known as State LEA
ID. This data element cannot be updated
through this file.
Table Name 49 20 String M The unduplicated number of LEP students LEPENGLANGTST
who were enrolled at the time of the State
annual English language proficiency
assessment.
Participation 69 15 String A The status of students with respect to PART – Participated
Status participation in assessments. NPART – Did Not
Participate
MEDICAL – Medical
Emergency
MISSING
First Assessment 84 15 String A An indicator of students taking an FIRSTASSESS –
assessment for the first time. Students took
assessment for the first
time
MISSING
Total Indicator 99 1 String M An indicator that defines the count level N – specifies detail level
(i.e., detail level, subtotal level or total of
the education unit level).
July 2009 12 SY 2008-09

Data Element Start

Name Position
Explanation 100 200 String O Submitted files will be processed through
various edit checks. When unusual
conditions are detected, warning errors may
be issued, even though the data may be
valid. When this occurs, an explanation
responding to the warning may be
submitted with the data, or after files have
been processed. The U.S. Department of
Education will verify explanations, and after
verification, accept the data.
Student Count 300 10 Number M If the count provided is either a subtotal or
total of the education unit, it must be equal
to or greater than the sum of its parts.
Line Feed (CRLF)
July 2009 13 SY 2008-09

5.3 LEA LEP English Language Proficiency Test File Examples
5.3.1 Partial Record Sample for Fixed Format LEA LEP English Language Proficiency Test File
The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the
reader visually identify the column placement of the data. The ruler line should not be included in submitted files.
∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5
LEA∙LEP∙ENG∙LANG∙TESTING∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙EULEALEPENGTSTver0005.txtLEA∙LEP∙English∙Lang
1∙∙∙∙∙∙∙∙∙800100613EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEPENGLANGTST∙∙∙∙∙∙∙PART∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙N∙∙∙∙∙∙
2∙∙∙∙∙∙∙∙∙800100613EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEPENGLANGTST∙∙∙∙∙∙∙NPART∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙N∙∙∙∙∙∙
3∙∙∙∙∙∙∙∙∙800100613EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEPENGLANGTST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙FIRSTASSESS∙∙∙∙N∙∙∙∙∙∙
4∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEPENGLANGTST∙∙∙∙∙∙∙PART∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙N∙∙∙∙∙∙
5∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEPENGLANGTST∙∙∙∙∙∙∙NPART∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙N∙∙∙∙∙∙
6∙∙∙∙∙∙∙∙∙800100614FEDERAL∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙LEPENGLANGTST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙FIRSTASSESS∙∙∙∙N∙∙∙∙∙∙
July 2009 14 SY 2008-09

5.3.2 Partial Record Sample for Comma–Delimited File Format LEA LEP English Language Proficiency Test
File
The following text shows the header row and data rows. 
LEA LEP ENG LANG TESTING,6,EULEALEPENGTSTver0005.csv,LEA LEP English Language Testing,2008-2009,¶

1,80,01,00613EUPHORIA,,LEPENGLANGTST,PART,,N,,10¶
2,80,01,00613EUPHORIA,,LEPENGLANGTST,NPART,,N,,10¶
3,80,01,00613EUPHORIA,,LEPENGLANGTST,,FIRSTASSESS,N,,10¶
4,80,01,00614FEDERAL,,LEPENGLANGTST,PART,,N,,10¶
5,80,01,00614FEDERAL,,LEPENGLANGTST,NPART,,N,,10¶
6,80,01,00614FEDERAL,,LEPENGLANGTST,,FIRSTASSESS,N,,10¶
*
July 2009 15 SY 2008-09

5.3.3 Partial Record Sample for Tab–Delimited File Format LEA LEP English Language Proficiency Test File
The following text below shows a portion of the header row and data rows. *
LEA LEP ENG LANG TESTING>6>EULEALEPENGTSTver0005.tab>LEA LEP English Language Testing>2008-2009>¶

1>80>01>00613EUPHORIA>>LEPENGLANGTST>PART>>N>>10¶
2>80>01>00613EUPHORIA>>LEPENGLANGTST>NPART>>N>>10¶
3>80>01>00613EUPHORIA>>LEPENGLANGTST>>FIRSTASSESS>N>>10¶
4>80>01>00614FEDERAL>>LEPENGLANGTST>PAT>>N>>10¶
5>80>01>00614FEDERAL>>LEPENGLANGTST>NPART>>N>>10¶
6>80>01>00614FEDERAL>>LEPENGLANGTST>>FIRSTASSESS>N>>10¶
*
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The Department of Education's mission is to promote student achievement and

preparation for global competitiveness by fostering educational excellence and ensuring
equal access.
www.ed.gov
July 2009 17 SY 2008-09

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U.S.

Education Data Exchange Network (EDEN)

N137 – LEP English Language

U.S. Department of Education

Office of Planning, Evaluation and Policy Development

This technical guide is in the public domain. Authorization to reproduce it in whole or in

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EDEN is a centralized, coordinated repository of state reported, K through 12,

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1.1 Changes from the SY 2007–08 File Specifications

1.2 Requirements for Submitting these Data Groups

The data groups are submitted at the following levels:

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2.0 GUIDANCE FOR SUBMITTING THIS FILE

What is the reporting period of this file?

Which education units should be reported in this file?

Which education units should not be reported in this file?

New! How do I report data for consortia in this file?

Which students should be reported in this file?

Which students should not be reported in this file?

How are student counts reported?

Revised! Which students should be reported in Category Set A and which

What are the permitted values for participation status?

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 NPART – Student did not take the English language assessment

How are student counts reported by first assessment?

Are zeros required?

Do other file specifications collect related data?

Table 2.0-1 Relationship among files

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3.0 FILE NAMING CONVENTION

3.1 Population Status

M – Mandatory, this field must always be populated

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4.0 SEA LEP ENGLISH LANGUAGE PROFICIENCY TEST FILE

4.1 Header Record Definition

Section 4.3 contains examples of the header record.

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4.2 Data Record Definition

Section 4.3 contains examples of Data Records.

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Data Element Start

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4.3 SEA LEP English Language Proficiency Test File Examples

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SEA LEP ENG LANG TESTING,3,EUSEALEPENGTSTver0005.csv,SEA LEP English Language Testing,2008-2009,¶

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SEA LEP ENG LANG TESTING>3>EUSEALEPENGTSTver0005.tab>SEA LEP English Language Testing>2008-2009>¶

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5.0 LEA LEP ENGLISH LANGUAGE PROFICIENCY TEST FILE

5.1 Header Record Definition

Section 5.3 contains examples of the header record.

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5.2 Data Record Definition

Section 5.3 contains examples of Data Records.

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Data Element Start

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5.3 LEA LEP English Language Proficiency Test File Examples

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LEA LEP ENG LANG TESTING,6,EULEALEPENGTSTver0005.csv,LEA LEP English Language Testing,2008-2009,¶

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