Proposal Requesting Student Computing Resources

FY 2016-17

Proposal Title: Upgrade of Resources in the Music Computer Center

Principal Proposer:
Name: Hank Hehmsoth
Title: Director of Computer Applications in Music
Campus Address: MUS 34
TXSTATE email: Hank@txstate.edu Division/Organization: School of Music
I certify that I am committed to implementing the proposed project and filing an assessment report.

______________________________________________ ______________________
Signature Date

Second Proposer: none

ACC College Rep:

Name: William Meek
Title: Professor, Art and Design
Campus Address: JCM 2112E
TXSTATE email: w.meek@txstate.edu College/Division/Organization:
I certify that I have read the attached proposed project, and agree to its objectives and commitments.

______________________________________________ ______________________

Supervising Account Manager:

Name: Thomas S Clark
Title: Director – School of Music
Campus Address: MUS 101
TXSTATE email: tc24@txstate.edu College/Division/Organization: School of Music
I certify that I have read the attached proposed project, and agree to its objectives and commitments.

______________________________________________ ______________________
Signature Date

Dean or Division Manager:

Name: John Fleming
Title: Dean – College of Fine Arts and Communication
Campus Address: OM 112
TXSTATE email: Jf18@txstate.edu College: College of Fine Arts and Communication
I certify that I have read the attached proposed project, and agree to its objectives and commitments.

______________________________________________ ______________________
Signature Date

ATTESTATION. By my signature below, I certify that, to the best of my knowledge, the

computing resources requested are not a duplication of existing student computing
resources in the department or organization.

__________________________________ _________________________________
Principal Proposer Dean or Division Manager

Student Computing Resources Proposal FY 2016-17, Page 1 of 8

 Assessment of the Dean or Division Manager

This page should be submitted (still blank) to the Dean or Division Manager by January 13, 2017, along
with the signature page and one original paper copy of the proposal.

Deans and Division Managers: Please comment on the merit of proposals submitted by your College
or Division.

Student Computing Resources Proposal FY 2016-17, Page 2 of 8

Proposal Title: Upgrade of Resources in the Music Computer Center

Plan for Use of Replaced Equipment

Any equipment that is replaced -- using ACC-approved funds -- will become the
responsibility of the Office of Instructional Technologies Support. If the department or unit
wants to retain control of the replaced equipment, then it must get approval from Dr. Solis,
Associate Vice President for Instructional Technologies Support. Failure to do so will result
in any future requests from the department or unit being ineligible to receive ACC funds.

List all equipment to be replaced, providing a description and university asset tag number for
each item. If the department or unit wants to retain control of the replaced equipment, then
please state below the intended use. Otherwise, the replaced equipment will be transferred to
another department or unit at the discretion of the Associate Vice President for Instructional
Technologies Support.

Old Equipment Proposed Reassigned Use

- Replace 12 obsolete Mac units in music library
Lab Location MUS34
- Replace obsolete student worker units in the
Quantity: 31 following locations: choral office, band office, jazz
office, orchestra office, main office.
Model: iMac 21.5” CPU: 3.3GHz Dual-Core i3
- Replace obsolete student workstations used in
RAM: 4GB HDD: 500GB various ensembles and placed in the faculty office
responsible for the ensemble: Mariachi, Opera,
Monitor, if applicable: none Wind ensemble, Jazz program, Gospel,
Afro/Cuban, Trombone and Tuba/Euphonium
Texas State University asset tag number: studios, Multicultural Music ensemble, VocaLibre,
181982 iMac 21.5” 200000 iMac 21.5” Salsa Del Rio, Kodály program
181983 “ “ 200001 “ “
181984 “ “ 200002 “ “ - Replace obsolete units assigned to part-time
181985 “ “ 200003 “ “ faculty not eligible for the computer replacement
181986 “ “ 200004 “ “ program - will receive a reformatted iMac 21.5”
181987 “ “ 200005 “ “
181988 “ “ 200006 “ “ - Provide Composition majors with 4 workstations
181989 “ “ 200026 iMac 27” for composition software
181991 “ “ 200025 iMac 27”
181992 “ “ 200028 iMac 27” - laptops used for student concert attendance
181993 “ “ 182015 laptop monitoring
181994 “ “ 182013 laptop
181995 “ “ As the software licensor for the School of Music I
181996 “ “ will insure that all machines will be wiped for any
181997 “ “ software not authorized. Only MS Office,
181998 “ “ browsers, and basic software will be installed
181999 “ “ according to the guidelines set by Texas State and
182000 “ “ implemented when imaging a new computer hard
182001 “ “ drive.

Student Computing Resources Proposal FY 2016-17, Page 3 of 8

Proposal Title: Upgrade of Resources in the Music Computer Center

Support Documentation

Below are descriptions of items and services that will not be funded through the Academic Computing
Committee, but are required to implement the project successfully.
Item # To be funded by the School of Music quant $ each $ ext.
1 MacBook Pro 13-inch 3.3GHz Intel Core i7 16GB 1 2149.00 2149.00
2 AppleCare Protection Plan for 13-inch MacBook 1 183.00 183.00
3 MacBook Pro 15-inch 2.9GHz Intel Core i7 16GB 1 2689.00 2689.00
4 AppleCare Protection Plan for MacBook Pro 15" 1 239.00 239.00
5 MacBook Air 13-inch 2.2GHz Intel i7 512GB Flash 1 1459.00 1459.00
6 AppleCare Protection Plan - 13-inch MacBook Air 1 183.00 183.00
7 Dell Smart Printer S5830dn monochrome printer 1 956.00 956.75
8 Dell 3 Years Basic Hardware Warranty Repair 1 220.00 220.00
9 HP LaserJet Pro MFP M521dn Multifunction Printer 1 700.00 700.00
10 HP Onsite warranty 3 years 1 184.00 184.00
11 Pyware Marching Band Drill Design Upgrade 24 75.00 1800.00
12 Avid Pro Tools 11 Software - Teacher station 1 699.00 699.00
13 Ableton Live 9 - Ed Discount (5-Station Pack) 1 1479.00 1479.00
14 Propellerhead Reason 7 - upgrade 24 129.00 3096.00
15 Finale 2014 music printing software upgrade 30 80.00 2400.00
16 Sibelius 7 software - upgrade 10 150.00 1500.00
17 Digital Performer 8 Sequencer software – upgrade 24 195.00 4680.00
18 Apple Remote Desktop 1 80.00 80.00
Total Commitment of Additional Support 24696.75

Texas State School of Music is committed to purchasing these additional resources, and guarantees that
the School of Music administration is committed to providing all needed support. Overall, a hierarchy of
requested fund expenditures by the School of Music and ACC separates into 2 categories: (1) the School
of Music support commitment is the purchase of new and updated software and hardware peripherals,
scanners, external drives, etc. and (2) ACC’s support via the grant award is toward acquisition of
hardware computing resources, such as new workstations.

Student Computing Resources Proposal FY 2016-17, Page 4 of 8

Proposal Title: Upgrade of Resources in the Music Computer Center

Support Statement from Departmental Chair or Unit Administrator

The Music Computer Center serves an increasingly large number of music and Pre-Music majors
(around 600) plus approximately 1000 more non-majors who take music classes and use the Music
Building facilities and services. The Music Computer Lab directly supports 56 course sections per
semester, providing small classes, personalized attention, and state-of-the-art software for improved
learning.

I enthusiastically support this proposal to upgrade the Music Computer Center as proposed by its director.
The School of Music is committed to providing broad access, maintaining up-to-date technology, and
realizing best-practice technology training for all students. The School of Music pledges to acquire
appropriate software and peripherals to enhance the Center’s operation and accomplishment of its
mission.

______________________________________________ ______________________
Signature Date

______________________________________________ ______________________
Department/College/Organization Title/Position

Student Computing Resources Proposal FY 2016-17, Page 5 of 8

Proposal Title: Upgrade of Resources in the Music Computer Center

Proposal Narrative
a. Statement of Need
The Music Computer Center, (herein referred to as MC2), is committed to providing computing and
technology resources to all Texas State students, faculty, and staff across campus. The current high
student usage and the 4-year age of the basic computing resources, such as workstations and
administration, of MC2 present a compelling need for replacement. In order to maintain the high
caliber of excellence expected by its users, the upgrade of this existing setup is essential, and actually
overdue. Obsolete, slow-speed computers, high repeat failure rates and repairs, 4GB RAM, small
hard drives, slow server processor speeds, and aged peripheral hardware have not kept pace with
current technologies, have depleted their useful service life in a lab environment, and have
contributed to the lowering of student expectation.

b. Justification for Requested Student Computing Resources

MC2 maintains a demanding schedule of activity in support of a progressive curriculum dependent
upon an increasing reliance on technology. In addition, maximum class size using all workstations has
required 100% functionality at all times. General usage has increased each year since its inception in
1997, and now exceeds 650+ accounts.
MC2 provides an active resource for required School of Music degree plans, as well as public access
by all Texas State students, faculty, and staff. Texas State music faculty have implemented MC2
components into their curriculum. Examples follow:
MU 1112 Basic Musicianship 2 sections
MU 1210-13 Aural Learning I/II/III/IV 4 semesters, 4 sections each semester – software MacGamut.
MU 2260-63 Music Theory I/ II/III/IV 4 semesters, 4 sections each semester
MU 3263 Marching Band Techniques 2 sections-marching band show design - software Pyware 3D.
MUSP 1180-4380 Composition majors 15 sections - manuscript software Finale.
MU 4334 Orchestration - manuscript software Finale.
MUSP 3131-32 Jazz Keyboard Harmony - manuscript software Finale.
MU 4344-4346 Jazz Theory and Jazz Arranging - manuscript software Finale.
MUSP 5285 Electronic Composition - manuscript software Finale.
MUSP 3145-3147-3155-3157-3165-3175-3195 Performance Ensemble Techniques
MU 2381 Recording Industry Operations I/II - recording software Pro Tools.
MU 3180 Recording Practicum Independent study in sound recording- recording software Pro Tools.
Kodály Certification/Masters Degree Program Level I/ II/III/IV Summer classes
MU 5334 Introduction to Graduate Studies in Music
MU 5270 Advanced Music Research Methods
MU 5375 Topics in Advanced Music Research and Analysis
MU 1150 Intro to Music Technology (3 sections) meet daily at MC2
MU 5365 Computing in Music Graduate Music Technology course – summer I
MU 5313 or MU 5317 Graduate Directed Research
MU 5375I Advanced Musicianship
MU 5344 Grad Jazz Arranging
SRT PRO TOOLS - 4 semesters of training in industry standard recording studio software, and MIDI
program language (Musical Instrument Digital Interface)

SRT (Sound Recording Technology Degree program) MC2 coordinates planning of curricula and
acquisition of hardware/software for SRT majors. MC2 provides the location for computer course-
related studies for SRT majors, housed across campus at the FireStation recording studio. MC2
workstations are equipped with digital recording/editing with Pro Tools, synthesizer-sequencing with
Digital Performer, software-synthesis with Reason, as well as producing MP3s and web sites with

Student Computing Resources Proposal FY 2016-17, Page 6 of 8

 Dreamweaver, Photoshop and Fireworks. MC2 provides the current state of technology SRT majors
require for contemporary job skills. Laptops support training in portable field audio recording,
required class content in SRT classes, as well as undergrad and grad classes in Music Technology.
Laptops have been funded in the past (ACC grants in 2008, 2011, and 2014), are for class instruction
in Sound Recording Technology, graduate Music Technology, are supervised by faculty/staff, and
secured under lock and key. Faculty and students have taken full advantage of MC2 to produce
YouTubes, MP3s, and CDs of performances, recitals, concerts, and ensembles. The lab also hosts a
Streaming HD Video Conference/Broadcast station to train students in online teaching/conference
skills.
The proposal for ACC funding in order to upgrade the computing resources in MC2 is for the attached
listed items. Due to high enrollments, MC2 has a need to maintain a 100% operational functionality.
The increased frequency of repairs and lack of cpu speed to operate the new Mac OS X 10.12.2 Sierra
indicate the need for replacement of the 4+ year old obsolete workstations.

c. Identification of Other Resources

The School of Music is committed to provide the funding of upgraded Tier 2 specialized software to
coincide with the proposed funding and upgrading of basic computer workstations.

d. Student Benefits
This funding will guarantee the existing and future high quality of technology training for Texas State
music majors, provide incentive for enrollment, as well as provide specialized music
software/hardware for all Texas State students, faculty, and staff. We offer training in the form of
GarageBand workshops open to all Texas State students.
MC2 is committed to providing computing and technology resources to all Texas State students across
campus. MC2 is an open lab, with specialized audio and music software, making it a destination point
by all Texas State students interested in music. We offer and publicize training sessions open to all
Texas State students in sequencing, audio editing, and CD production. MC2 encourages this, and
supports the ACC funding goal for new initiatives that significantly enhance the exposure of Texas
State students to computing applications.

e. Assessment Plan
As Director of Computer Applications in Music, and coordinator of the MC2 facility, I am committed
to a timely and professional installation of the proposed equipment, with final implementation by
August 31, 2017, and with a follow-up written record of its implementation.

f. Project Calendar
Proposal Submission – 1/13/ 2017 Equipment received – 7/1/2017
Senate review and recommendations – March/2017 Implementation completed – 8/15/ 2017
Procurement/placement of order – April/2017 Final assessment report submission – 1/13/2018

g. Security
Regarding security, MC2 has 24/7/356 motion detection, video surveillance, fulltime staff monitoring,
single-entry access via locked door with restricted key access to staff only, and a password alarm system
connected to TX State police in place since its inception in 1997.

h. Future Expenses
MC2 is celebrating its 20th year of operation. I have managed the lab since 1997. The workstation desks,
shelves, and chairs are showing great wear and tear from 20 years of use. We have had many repair
orders. The School of Music may be moving to a new facility in the coming years, and plans have been
made for a larger computer lab.

Student Computing Resources Proposal FY 2016-17, Page 7 of 8

College: Fine Arts & Communication Proposer’s Last Name: Hehmsoth

Proposal Title: Upgrade of Resources in the Music Computer Center

Proposal Summary:

Name & location of the university approved lab Music Computer Center MUS34

Number of computers to replace 30

Age of computers to be replaced 4 years

Percent of total funding from other sources 36%

Number of course sections impacted per year 107

Number of students affected per year __________

(provide evidence of usage)
---------------------------------------------------------------------------------------------------------------
ACC worksheet for ACC members

NOTES:

Relevance, anticipated impact & perceived benefit (0 to 60). ________

Appropriateness of the requested resources (0 to 25). ________

Cost commitment from administrators (0 to 15). ________

=============

Total Score: _________

Student Computing Resources Proposal FY 2016-17, Page 8 of 8