DATA ENTRY

DOC TYPE GRANTOR GRANTEE REMARKS LEGAL USER RELATED RETURN

DESC. FIELDS # ADDRESS
Addendum (ADD) 1. Borrower 1. Lender File number of
original DT

Aff. of minor correction

(AC, ACBLAM, ACBSP, 1. Surveyor 1. Public yes Map case File number of
ACCONDO, ACLLSM 2. Original Grantors number if original map
applicable
ACPLAT,ACSPM, ACSUR)
Affidavit in support of 1. Signor 1. Public AF# of CPA if on
Community Property 2. Deceased (put document
Agreement (MISC) estate of after
their name)
Agreement (AGR) 1. All parties on
document 1. All parties on document yes if on document yes if applicable

Amendment of any type of 1. Original Grantors on 1. Public yes Map case File number of
map (MISC) map number if app. original map

Appointment of Trustee 1. Beneficiary 1. New Trustee File number of

(MISC) 2. Borrowers Deed of Trust
Articles of Incorporation 1. Name of Plat/Condo
2. Name of 1. Public yes if on document Map case
(MISC) number if app.
Homeowners Assoc.
Assignment of Deed of 1. Beneficiary
Trust (ASSGN) assigning (signor) 1. New lender (assignee) File number of
2. Borrowers Deed of Trust

Assignment of Rents
(ASSGN) 1. Borrowers 1. Lender yes if on document File number of
Deed of Trust (if
on document)
Assumption Agreement 1. Original borrower 1. New borrower Yes if on document File number of
(AGR) 2. New borrower 2. Lender Deed of Trust
yes if on document, excise tax
Bill of Sale (MISC) 1. Seller 1. Buyer (these should be and number (only if on
are usually used for sale of real
personal property) property)
1. Name of BSP if yes
Binding Site Plan (BSP) 1. Public BSP case On second line of
applicable also list case return address put
2. Owners (Person’s number in legal number in Map either CITY or
signing) remarks Case number COUNTY
field

Birth Certificate (BIRTH) 1. State issued from 1. Name of child Child=s birth
Ex. California State date in the date
(WA code is WASTWA) of event field

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 DOC TYPE GRANTOR GRANTEE REMARKS LEGAL USER RELATED RETURN
DESC. FIELDS # ADDRESS
Boundary Line 1. Owners (Person’s 1. Public yes BLA case On second line of
return address put
Adjustment Map (BLAM) signing) number either CITY or
COUNTY

Bylaws (MISC) 1. Name of Plat 1. Public yes Map case

2. Name of number if
homeowners Assoc. applicable
Certificate of Appointment 1. Agency appointing 1. Person(s) being
(CERTAPPNT) appointed

Community Property 1. Husband 1. Wife

Agreement (CPA)

Condominium (CONDO) 1. Name of Condo. 1. Public yes On second line of

return address put
either CITY or
COUNTY

1. Name of Plat/Condo 1. Public yes

Covenants (COV) 2. Name of
Homeowners Assoc.

Death Certificate (DEATH) 1. State issued from 1. Name of deceased

Ex. Washington
State (WASTWA)

Declaration of BLA, BSP, 1. Owners (Person’s 1. Public yes Map case On second line of
return address put
LLS or SS (DEC) signing) number either CITY or
COUNTY

Declaration of Forfeiture 1. Sellers 1. Buyers yes Excise tax receipt File number of
(DF) 2. Attorney (if app.) number Real Estate
Contract

Deed (D) 1. Sellers 1. Buyers yes Excise tax rec. #

Deed of Trust (DT) 1. Borrowers 1. Beneficiary / Lender yes Amount

2. Trustee borrowed

Discharge (DISCH) 1. US Armed Forces 1. Person being discharged

(USARFO)
Discontinuance of Notice 1. Sellers 1. Buyers yes File number of
of Intent to Forfeit (DISC) 2. Attorney Real Estate
Contract

Discontinuance of Notice 1. Trustee 1. Borrowers yes File number of

of Trustee=s Sale (DISC) 2. Beneficiary Deed of Trust

Dissolution (MISC) 1. Husband 1. Wife Court Case

number

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 DOC TYPE GRANTOR GRANTEE REMARKS LEGAL USER RELATED RETURN
DESC. FIELDS # ADDRESS
Distraint (DIST)
1. Thurston County 1. Debtors Parcel number only
Treasurer (these are for personal
property)
(TCTREA)
Easement (EAS) 1. Party receiving
1. Party giving easement (may be the same yes Excise tax receipt
easement as grantor) number
Federal Tax Lien (FTL) 1. US Internal Revenue Serial number Original Lien Debtor=s
1. Debtors Service (USIRS0) & “Correction” * Amount of Lien recording address, start
(* if indicated on number if on 2nd line of
Lien) correction return address
Full Reconveyance ( R ) 1. Beneficiary 1. Borrowers
a. Original File number of
b. Current Deed of Trust
2. Trustee
Judgement (JUDGMT) 1. Judgement debtor 1. Judgement creditor Court Case
number Amount of Lien

Land Corner Record (LCR)

1. Surveyor 1. Public yes
Large Lot Subdivision Map 1. Owners (declarants) 1. Public On second line of
(LLSM) yes LLS case number return address put
either CITY or
COUNTY

Lease (LE)
1. Lessor 1. Lessee SR&L number if yes
a General
Admin. Lease
Legal Lot Determination 1. Thurston County 1. Owner yes
(LLDET) Development Services
(TCDESE)
Lease with Option to
Purchase (LWOP) 1. Lessor 1. Lessee yes

Letter (MISC)
1. Person who wrote 1. Person letter is to yes if on document
letter
Lien (L)
1. Debtor 1. Claimant yes if on document Amount of lien
Lien (medical) (L) 1. Patient (put PT 1. Claimant Amount of lien if
after their name) on document
2. Tort Fiesor (put TF
after their name)
Lis Pendens (LP)
1. Defendant 1. Plaintiff Court case # yes
Marriage Cert. /
Application (MARRC / 1. Groom 1. Bride 1. Lic. Issue date
MARRA) 2. Event date
(marriage cert.
only)
3. Lic. Number

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 DOC TYPE GRANTOR GRANTEE REMARKS LEGAL USER RELATED RETURN
DESC. FIELDS # ADDRESS
Mobile Home Title 1. Registered owners 1. Wa. St. Dept. Of yes
Elimination (MISC) 2. Legal owners Licensing

Modification (MOD) 1. Borrowers 1. Lender File number of

document being
modified

Mortgage (MTG) 1. Borrowers 1. Lender yes amount

borrowed

Name Change Ord. (NCO) 1. Old name 1. New Name

Notice (N) 1. Signor 1. Public Yes if on document

Notice of Intent to Forfeit 1. Sellers 1. Buyers yes AFN of Original

(NIF) 2. Attorney (if app.) REC

Notice of Trustee’s Sale 1. Trustee 1. Buyers yes AFN of Original

(NTS) 2. Beneficiary Deed of Trust
Oath of Office (OATH) 1. Person taking oath 1. Public

Ordinance (ORD) 1. Jurisdiction 1. Public Ordinance # yes if on document

Partial Assignment 1. Assignor 1. Assignee (new lender) Yes if on document AFN of original
(PASSGN) 2. Borrowers Deed of Trust

Partial Fulfillment 1. Sellers 1. Buyers yes excise tax receipt

Warranty Deed (D) number

Partial Reconveyance (PR) 1. Beneficiary 1. Borrowers yes AFN of Deed of

a. Original Trust
b. Current
2. Trustee
Partial Release of Federal 1. IRS, the code is 1. Parties being released Serial number Yes if on document AFN of original Address of
Tax Lien (PRFTL) USIRS0 FTL Debtor

Partial Release of Lien 1. Lender 1. Borrower yes File number of

(PR) Lien

Partial Release of 1. Lender 1. Borrower yes File number of

Mortgage (PR) Mortgage
Personal Representative’s 1. Personal 1. party receiving Yes Excise tax receipt
Deed (D) representative property number
(put PR after their
name)
2. Deceased (put
estate of after
their name)

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 DOC TYPE GRANTOR GRANTEE REMARKS LEGAL USER RELATED RETURN
DESC. FIELDS # ADDRESS
Plat (PLAT) 1. Name of Plat 1. Public yes On second line of
return address put
either CITY or
COUNTY

Plat Certificate (PC) 1. Name of Plat 1. Public yes

2. And/or names of
owners or
declarants

Power of Attorney (POA) 1. Principal (person 1. Person receiving POA yes if on document
granting POA)

Promissory Note (MISC) 1. Borrower 1. Lender yes if on document Loan amount

Purchaser’s Assignment of 1. Seller 1. Buyer yes Excise tax rec. #
Contract and Deed (D)

Quit Claim Deed (D) 1. Seller 1. Buyer yes Excise tax rec. #

Real Estate Contract 1. Seller 1. Buyer yes Excise tax receipt

(REC) number
Revocation/Rescission of 1. Principal (person 2. Person who had POA AFN of POA if
Power of Attorney (REV) rescinding POA) on the doc.

Reciprocal Power of 1. All Persons giving 1. All Persons receiving yes if on document
Attorney (POA) POA POA
Release of Distraint 1. Thurston County 1. Debtor Parcel number only AFN of original
(RDIST) Treasurer (TCTREA) (these are for personal distraint
property)

Release of Federal Tax 1. US Internal Revenue 1. Taxpayer AFN of original Debtor=s

Lien (RFTL) Service (USIRS0) Federal Tax address, start
Lien on 2nd line of
return address
Release of Lien (R) 1. Claimant 1. Debtor yes if on document File number of
original Lien
Removal of Classified 1. Thurston County 1. Property owner Yes
Forest Land (RCFL) Assessor (code is
TCASSE)
Removal of Current Use 1. Thurston County 1. Property owner Yes
Class (RCU) Assessor (code is
TCASSE)
Removal of Designated 1. Thurston County 1. Property owner yes
Forest Land (RDFL) Assessor (code is
TCASSE)
Request for Notice (MISC) 1. Beneficiary 1. Trustee yes if on document File number of
requesting notice 2. If there is not a trustee, Deed of Trust
2. Borrowers then use public requesting
notice about

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 DOC TYPE GRANTOR GRANTEE REMARKS LEGAL USER RELATED RETURN
DESC. FIELDS # ADDRESS
Resignation of Trustee 1. Trustee resigning 1. Beneficiary File number of
(MISC) (signature) Deed of Trust
2. Borrowers
Resolution (RES) 1. Jurisdiction 1. Public Resolution # Yes if on document

Revocation of Community 1. Husband 1. Wife File number of

Property Agreement (REV) Community
Property
Agreement if
applicable

Revocation of Power of 1. Principal (person 2. Person who had POA File number of
Attorney (REV) rescinding POA) original POA if
applicable

Road Maintenance 1. All parties to 1. All parties to agreement yes

Agreement (AGR) agreement

Satisfaction of Lien (R) 1. Claimant 1. Debtor File number of

lien

Satisfaction of Mortgage 1. Lender 1. Borrower File number of

(R) mortgage

Satisfaction of Judgement 1. Judgement Creditor 1. Judgement Debtor Court case File number of
(R) number Judgement

Security Agreement (AGR) 1. Borrower 1. Beneficiary yes

2. Trustee if applicable

Sheriff’s Deed 1. Sheriff (TCSHER) 1. Party receiving property Court case yes Excise tax receipt
2. Original purchaser number if app. number
Sheriff’s Certificate of Sale 1. Sheriff (TCSHER) 1. Party receiving property Court case Yes Excise tax receipt
(CERTSALE) 2. Original purchaser number if app. number
On second line of
Short Plat Map (SPM) 1. Owners or 1. Public yes Short plat case return address put
declarants number either CITY or
COUNTY

Seller’s Assignment of 1. Seller 1. Buyer yes Excise tax receipt

Contract and Deed (D) number

Statement of record 1. Owner 1. Public yes

(MISC)
File number of
Subordination Agreement 1. Subordinating 1. New lender both Deeds of
(SUB) lender Trust (you will
2. Borrower usually see two
AFNs)

(m:\word documents\instructions\dataentry instructions.doc)

 DOC TYPE GRANTOR GRANTEE REMARKS LEGAL USER RELATED RETURN
DESC. FIELDS # ADDRESS
Substitution of Trustee 1. Beneficiary (signature) 1. New Trustee File number of
(MISC) 2. Borrower Deed of Trust
Subdivision by Will Map 1. Heirs (all heirs must 1. Public Yes
(SBWM) sign a statement that
they agree to the terms
of the division on the
face of the map)

Survey (SUR) 1. Owner 1. Public yes

Trustee’s Deed (D) 1. Trustee 1. Purchaser yes Excise tax receipt File number
2. Original borrower number from original
from Deed of Trust Deed of Trust

UCC Fixture Filing 1. Borrower 1. Secured Party (lender) yes

(UCCFF)

UCC Amendment of 1. Borrower 1. Secured Party (lender) File number of

Fixture Filing (UCCMISC) UCCFF

UCC Assignment of 1. Assigning lender 1. New lender File number of

Fixture Filing (UCCMISC) 2. Borrowers UCCFF

UCC Continuation 1. Borrower 1. Secured Party (lender) File number of

(UCCMISC) UCCFF

UCC Termination 1. Secured Party 1. Borrower File number of

(UCCTFF) UCCFF

Warranty Deed (D) 1. Seller 1. Buyer yes Excise tax receipt

number

Water Right (MISC) 1. WA. State Dept. 1. Party receiving water yes
Of Ecology rights
(WAECOL)

Will (MISC) 1. Signature (party 1. Public

declaring will)
Writ of Mandamus (WRIT) 1. Court 1. Public

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