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Leandro Nascimento
August 26, 2016 9 minute read

LE-TRA – Con g Guide for Shipment & Shipment Cost


Document – Part III
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This blog post is a continuation of the 2 posts below:

LE-TRA – Con g Guide for Shipment & Shipment Cost Document – Part I

LE-TRA – Con g Guide for Shipment & Shipment Cost Document – Part II

As I mentioned in this post’s Parts I, II and III, I wrote this configuration guide for Logistics Execution Transportation
(LE-TRA) sometime ago and I decided to share with this community. The whole post was divided in 3 Parts due to a
SCN limitation on maximum of 20 images per post. Between all the 3 parts, the posts are more focused on freight
payments and Shipment Cost Document.

I divided this blog post in 3 parts as follow:


I. Transportation – Shipment

II. Transportation – Shipment Cost Document

III. Transportation – Shipment Cost Document (Cont.) (this post is covering part III)

I hope you enjoy reading as much as I enjoyed writing and I hope you find this helpful. If you like it, I appreciate you
rating this blog post.

Index / Content

Part I

1. SAP Terminology
2. Transportation – Shipment
3. Master Data
4. Maintain Transportation Planning Point
5. Define Routes
6. Define Modes of Transport
7. Define Shipping Type
8. Defining Transportation Connection Point
9. Defining Transportation Zones
10. Define Transportation Groups
11. Setting up Weight Groups
12. Define Routes and Assigning Routes
13. Definition of routes
14. Maintain Stages for all Routes
15. Determining Routes
16. Route Determination in Sales Order
17. Configuration of Shipments
18. Maintain Transportation Relevance
19. Set Up Transportation Planning Points
20. Define Shipment Type

Part II

1. Transportation – Shipment Cost Document


2. Shipment Cost Document Structure
3. Define Date Rules
4. Define and Assign Tariff Zones
5. Define and Assign Activity Profile
6. Define Shipment Cost types
7. Define Item Categories:
8. Assign Shipment Cost Type and item categories
9. Maintain Shipment cost relevance and default for shipment cost type
10. Define shipment cost relevance for shipment type
11. Pricing

Part III (this post is covering part III)

1. Define and assign shipping type procedure group


2. Define and assign item procedure group
3. Define Service Agent Procedure Group for Shipment Costs
4. Maintain Price Procedure
5. Define Pricing Procedure Determination for Shipment Costs
6. Maintain Condition Type
7. Settlement
8. Assign Purchasing Data
9. Account Determination
10. Group Together Valuation Areas
11. Define Valuation Classes
12. Automatic G/L account Determination
13. Automatic determination of CO assignments
14. Business Process Procedure
15. Create transportation condition records
16. Create Delivery Document
17. Create Shipment Document
18. Creating Shipment Cost Document & Cost Settlement
19. Effects of Shipment cost settlement and related documents
20. User-Exits
21. BADIs

De ne and assign shipping type procedure group


Here you will define the Shipping type procedure group which is associated to the Shipping Type (represented
mostly as the Mode of Transport). The shipping type procedure group is important to determine the pricing
procedure automatically that will be used to calculate freight when shipment cost document is created.

Transaction T_72 / T_08


Path SPRO > Logistics Execution > Transportation > Shipments Costs > Pricing > Pricing Control >
Define and Assign Pricing Procedures
Table/View VC_TVFCV

See below the relevant settings:

VC_TVFCV – Define and assign shipping type procedure group (T_72)


De ne and assign item procedure group

When you create a Shipment Item Type (Item Categories), you have to assign an item procedure group. Here is
where you create those item procedure groups, which are also used to pricing procedure automatic
determination.

Transaction T_71
Path SPRO > Logistics Execution > Transportation > Shipments Costs > Pricing > Pricing Control >
Define and Assign Pricing Procedures
Table/View VC_TVFT_Z

VC_TVFT_Z – Define and assign item procedure groups (T_71)

This comes from item category group (Item type).


De ne Service Agent Procedure Group for Shipment Costs

This is one additional element that you can use in Pricing’s automatically determination. The Service agent
procedure group, as you can imagine, is informed in the Freight Agent Vendor Master in the control tab (XK01).

Transaction SPRO
Path SPRO > Logistics Execution > Transportation > Shipments Costs > Pricing > Pricing Control >
Define and Assign Pricing Procedures
Table/View V_TVFCD

V_TVFCD – Service Agent Procedure Group for Shipment Costs


Maintain Price Procedure
To those are familiar with the Pricing Procedure concept (in Sales Order and Purchase Orders for example), the
Shipment pricing procedure is the same as the standard pricing procedure and uses Conditions and Access
Sequence to retrieve the data from condition records (entered for example via TK11).

Transaction SPRO
Path SPRO > Logistics Execution > Transportation > Shipments Costs > Pricing > Pricing Control >
Define and Assign Pricing Procedures
Table/View VVC_T683_FA

VVC_T683_FA – Procedures
De ne Pricing Procedure Determination for Shipment Costs
Based on the combination of Item Category Determination group, Service Agent Procedure Group, Shipping
Type Procedure Group you can have the pricing procedure automatically determined in the Shipment Cost
Document. It is not possible to manually enter a procedure in the Shipment Cost.

Transaction T_73
Path SPRO > Logistics Execution > Transportation > Shipments Costs > Pricing > Pricing Control >
Define and Assign Pricing Procedures
Table/View VC_TVFCSF

VC_TVFCSF – Determine Price Procedure (T_73)


The criteria on which the determination of the price procedure is assigned depends on:

Transportation Planning Point – Shipment Header


Item Group – Based on the SCD’s Item Category
Service Agent Group – Service Agent Master Records
Shipping Type Group – Based on Shipping Type
Maintain Condition Type

The condition type needs to be “E” if you want to calculate the freight based on net weight or D for Gross
Weight based on Delivery’s weight.

Transaction T_06
Path SPRO > Logistics Execution > Transportation > Shipments Costs > Pricing > Pricing Control >
Define Condition Type
Table/View V_T685A
Settlement
As the Settlement triggers in most of the cases a Purchase Order and Service Entry Sheet creation, it is
necessary to maintain some assignments, such as Purchase Organization, Purchase Group and Plant to a
given Transportation Planning Point and Shipment Type.

Transaction T_53
Path SPRO > Logistics Execution > Transportation > Shipments Costs > Settlement > Assign
Purchasing Data
Table/View V_TVFP
Account Determination
Group Together Valuation Areas
The account determination is based on valuation area and company codes. This is in most of the companies a FI job,
not SD. For this reason, I will show it high level only.

Transaction OMWD
Path SPRO > Materials Management > Valuation and Account Assignment > Account Determination >
Group Together Valuation
Table/View V_001K_K
De ne Valuation Classes
Here is where you create and assign valuation classes. The valuation class is assigned when you do the
assignments of Shipment Type and Item Category (explained here previously).

Transaction OMSK
Path SPRO > Materials Management > Valuation and Account Assignment > Account Determination >
Define Valuation Classes
Table/View V_025K / V025 / V_134_K

V_025K – Account Category Reference

Create account category references under account category reference


 

V025 – Valuation Classes

Under valuation class, define the valuation classes for each account category reference.

V_134_K – Account Category Reference/Material Type

Under Material type/account category reference, assign an account category reference to each material type.
 

Automatic G/L account Determination


From the Transaction “GBB” and combination of General Modification key “VBR” and valuation class the G/L
account is determined for the posting to the freight accounts.

Transaction OMWB
Path SPRO > Logistics Execution > Transportation > Shipment Costs > Settlement > Automatic G/L
Account Determination
Table/View

From the Transaction “WRX” and value of valuation class as the G/L account is picked for GR/IR accounts.
 

Automatic determination of CO assignments


When the shipment cost document is created, the G/L account is pulled in based on configuration above,
including valuation class. But how is the cost center assigned in the document? Remember that I said that even
if you don’t use the cost center as primary account assignment, it is still used to post statistically.

So, based on the con guration below, the Cost Center is going to be pulled to the document and used in the
accounting posting (accrual).

Transaction OKB9
Path SPRO > Logistics Execution > Transportation > Shipment Costs > Settlement > Automatic
Determination of CO Assignments
Table/View

Business Process Procedure


Create transportation condition records
Here you maintain the rates agreed with the Freight Agent. This step is required in order to capture the cost /
freight calculation automatically when the Shipment Cost Document is created.

Transaction TK11
Path SAP Easy Access > Logistics > Master data > Transportation > Shipment cost > Price
Table/View
Create Delivery Document

With reference the sales order, you should create a delivery and pick the goods. This document is required as it
is the source document to the Shipment Creation. You can use VL01N for example or collectively via VL10B.

Create Shipment Document

After the status of the delivery is open for transportation planning, it is possible to create a shipment document to
schedule the transportation.

Create a shipment using transaction VT01N.

You will need to inform the Service Agent (in some cases it can come automatically from the route as explained
previously).

Make sure your Delivery is posted for goods issue and your shipment is “shipment start” before you go to
the next step.

Creating Shipment Cost Document & Cost Settlement

Call transaction VI01, type the Shipment Number and press Enter:

Then a screen like the one below will show and all you need to do it Save.
 

If all was okay (a rate was found, G/L account and others accounts assignment were okay), the document will be
automatically posted (accrual, GR/IR, ready for Finance pay the invoice).

Use VI03 transaction to display. Enter shipment cost no. and press enter.

Note that the status of this document’s header is C C C, indicating that the document was calculated, account
assignment was found and document was transferred (posted and ready to finance):

Effects of Shipment cost settlement and related documents

After the shipment cost settled in shipment cost document, it has the following affects:

It creates a service entry sheet that refers to the purchase order determined.
It posts acceptance of services performed.
It creates an accounting document for the accruals.
Further subsequent documents are created in FI.

User-Exits
V54B0001 Shipment Costing: Configure pricing

V54B0003 Shipment Costs Calculation: Determine Rate Type and Currency

V54B0004 Shipment Costs Calculation: Determine Status

V54C0001 Shipment Costing: Description(s) shipment cost item(s)

V54C0002 Shipment Costing: Create shipment cost sub-items

V54C0003 Shipment Costs Processing: Determine Invoicing Party

V54C0004 Shipment Costs Processing: Determine Loc. for Tax Invoice

V54D0001 Shipment Costing: Determining the Tax Countries

V54KSFRC Determining the factors for apportionment of shipment costs

V54P0001 Extended Function Codes for Shipment Cost Information

V54U0001 Shipment Cost processing: Check whether changes made

V54U0002 Check shipment costs for completion

V54U0003 Specification of shipment cost number


Assigned
V54U0004tags
Formatting for update of new objects (shipment costs)

V54U0005 Updating new objects in shipment cost processing


LE (Logistics Execution) | letra | logistics | sap for transportation logisticstagstransportation | scd |
V54U0006 Shipment Purchase Order – Header Data Supply
View more...
V54U0007 Shipment Purchase Order – Item Data Supply

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