Monitoring Check List

Water Supply Schemes Functionality (State 3- Kavrepalanchawk)

i. General Information:
1. Project Name : Seudinitar Kha pa
2. Project Manager/No (who is responsible for Project Administration works):NA
3. Name of UC Chair : Lok Bahadur Sapkota
4. Benefitted Population : 40 Household
5. Nos. of Service Taps : A) Private: NA B) Public: 2
6. Location (Name of Each Community): Seudinitar
7. Name of Source & Location :Madandeupur – 09, Seudinitar
8. Financial Supported by : Samaj sewa, V.D.C
9. Year of Construction Completed :2052
10. Municipality/ VDC & Wards :Madandeupur -09

Technical Issues

ii. Project Record Keeping: system

Record keeping practice of the following documents: Minute not found
1. Project administration :NA
2. Time control :NA
3. Quality control :NA
4. Cost control :NA
5. Financial and technical evidences :NA

iii. Project Reporting Procedures:

1. Reporting system : Community based
2. Frequency of reporting : As per needed
3. Deliverables of reporting : As per needed
4. Reporting of quality, cost and time control measures : as per needed

iv. Project Monitoring Arrangements:

1. Progress review meetings : Community based
2. Joint site visits (Staff & Committee) : Community based
3. Identifications of constraints : Community based

v. Principal Implementation Activities:

1. Routine maintenance : As per needed
2. Construction activities : As per needed
3. Correction of work : As per needed
4. Quality control : As per needed

vi. Types of Problems in Operation:

1. Extension of service area : Can be extended
2. Quality of Water : Safe for drinking
3. Quantity of Water : Adequate
4. Leakage : No
5. Unauthorized connection : No
6. Vandalism : No
7. Pressure in the pipe lines : Adequate
8. Other/ mention: : No

vii. Intake Problem in Operation:(Not protected)

1. Quality of Water : Safe to drink

2. Quantity of Water : Adequate
3. Leakage : No
4. Vandalism : No
5. Encroachment : No
 6. Unauthorized Access : No
7. Other/ mention: : No
viii. Problem in Transmission/ Trunk main Pipe:

1. Leakage : Yes
2. Vandalism : No
3. Encroachment : No
4. Other/ mention: : No

ix. Problem in Treatment Plant:

1. Quality Problem : No
2. Leakage : No
3. Vandalism : No
4. Encroachment : No
5. Other/ mention: : No

x. Problem in Reservoir:

1. Leakage : No
2. Vandalism : No
3. Encroachment : No
4. Other/ mention : No

xi. Problem in BPTs:

1. Leakage :No
2. Vandalism :No
3. Encroachment :No
4. Other/ mention :No

xii. Problem in Distribution Pipeline:

1. Pressure :No
2. Leakage :No
3. Vandalism :No
4. Extension :No
5. Other/ mention :No

xiii. Problem in Public Tap stands:

1. Pressure :No problem

2. Leakage :No
3. Vandalism :No
4. Tap/ Fussets Problems :No Taps
5. Sanitation Problems :No
6. Other/ mention :No
Social Issues
:
xiii. Social and Gender Activities:
1. Access of Water Facility in general: Yes
2. Access of Water Facility for poor: Yes
3. Access of Water Facility for ultra-poor: Yes
4. Access of Water Supply to deprived families in Cast: Yes
5. Access of Water Supply to deprived minority group: Yes
6. Access of Water Supply to socially discriminated families (religious believes): Yes
7. Access of Water Supply to marginalized and disadvantaged groups: Yes
8. Welfare program for backward community: No
9. GESI arrangement for community: NA
10. Training program for girls/ women: No
11. Support to ethnic group: Yes
 12. Users’ Committee Composition & its Role: Chettri.
13. Upper tier of Users Committee/ community participation: NA
14. Lower tier of Users Committee/ community participation: NA
15. Any Other Arrangement of CP/Community Dev: NA :
16. Arrangements for Untouched group if any problems : No
17. Arrangements for Cast, Ethnicity, Dalit : Mix
18. Economic Status (Profession Basis) :Agriculture
19. Education Status of overall Users Male: Educated Female: Educated

xiv. Institutional Aspects: *****

1. Operational modality :
2. Users’ Committee details- number :
3. Users’ Committee details participation :
4. Users’ Committee details- roles :
5. Users’ Committee details- responsibilities :
6. Users’ Committee details- roles in AGM :
7. Users’ Committee details-roles in election :
8. Users’ Committee details- Audit :
9. Users’ Committee election procedures :
10. Staff details and roles and responsibilities :
11. Tariff collection model :Rs 50/month
12. Operation and maintenance mechanism, details :
13. Record Keeping- meeting minutes :
14. Details of tariff collection :
15. Details of accounting system :
16. Details of audit reports :
17. Details of other official documents :
18. Details of complaints registration and address:

xv. Social Issues/GRM:*****

1. Grievance Readdress Mechanism (GRM) :

2. Tiers of GRM :
3. Time Bond if any Grievances :
2. Actual Practice :

Financial Aspects:NA
xiv. Determine the Project Budget:

1. Scheduled budget vs actual expenditure:

Fiscal year 075/76

Total budget:
Targeted budget Qtr. 1 2 3
4
Expenditure:
Due/ Expenditure:
Region of not meet target:

Fiscal year 074/75

Total budget:
Targeted budget Qtr. 1 2 3
4
Expenditure:
Due/ Expenditure:
Region of not meet target:

xv. Assets & Its Records: NA

 1. Bank operation: NA
2. Bank balance: NA
3. Petty cash: NA
4. Procurement method: NA
5. Test management: NA
6. Record Keeping: NA
7. Safety and security: NA
8. Record Keepings and cross check arrangements: NA
9. Approval arrangement: NA
10. Recent Update: NA
11. Evidence: NA

xvi. Service & Its Records: ******

1. Payment System/ Cash/E-payment:

2. Record Keeping:
3. Tariff fixation:
4. Monthly Charge:
5. Delay Charge:
6. Connection Charge:
7. Due amount till date / unpaid service due:
8. Public taps:
9. Loan liability:
10. Pay back if any:
11. Record Keeping:
12. Record Keepings and cross check arrangements:
13. Approval arrangement:
14. Recent Update:
15. Evidence:

xvii. Tests & Its Records: Never tested

12. Existence of Lab:

13. Test management:
14. List of tests at site/ Name of Equipment:
15. pH, Turbidity/Micro biology/ coliform:
16. Record Keepings and cross check arrangements:
17. Actual Approval:
18. Lab In-charge Qualification / Requirements:
19. Updated Regularly:
20. Recent Update:
21. Evidence:

xviii. Operation Programs: NA

1. Operation Programs? If any Required:

2. If any Manual Required as per Contract:
3. Monitoring from Supervising Offices:
4. Monitoring from Board:
5. Any Records of Instruction from such Monitoring:
6. Internal Monitoring Systems / Records:

xix. Comments of Users’ Committee:

1. New source can be connected to the old on if enough budget is available.
2. Water gets murky when its raining.

xx. Lesson Learned during Implementation:

1. a NA
2. b NA
3. c NA
 Note:
NA = Not applicable/Not available

List Prepared by (Name and Title):

Signature/Date:
Contact Nos.
Address:
Notes:

Categories: 1
Functional
1. Totally functional projects: No repairs only regular maintenance, etc.(Tanks needed
to store water as source doesn’t have enough water available).
Partially functional
2. Projects requiring major/ minor repairs: Valve change, leakage repair, similar items,
etc.
Non-functional projects
3. Projects needing rehabilitation/ reconstruction- Any one of the pipe line not
working, Filter Plant not working, Disinfection not working, etc.
4. Non- functional projects: Water not distributing to the consumers
Required Documents from Fields: *****
1. Fully filled/noted Check list
2. Flow of Water at Intake site (River/Sources and tapped water separately)
3. Nature of Intake location: Spring
4. Category of the Project identification (four nos. falls in which one) with reasons
5. Sketches of the whole system (Intakes, BPTs, Rvts, Trunk Mains, Distribution pipe lines with
identification /location of breakages). Separate if there are any DMA.
6. Overlap of sketches in political map of those particular area.
7. Numbers of water service points with branches (which branch how many taps?)
8. Copy of Meeting minutes with Water and Sanitation Users Committee mentioning
responsibilities and contact Nos. (Photo evidence in the presence of data collector).
9. Photographs but not limited to Intakes, BPTs, Truck mains, Reservoirs, Distribution System,
Water meters, toilets photograph outside and inside 10/15 no’s, and institutional latrines if
any.
10. Name of the person and contact numbers those you had visited sites.
Other General Information:
Social Composition /Ethnicity:
By Cast: Chettri.

By Religion:Hindu

Economic Condition:
Major Profession: Agriculture

Other Profession:NA
% of Poor:NA
5 of Ultra poor:NA

Educational Status: Primary level education

Educational Institutions:
Basic:
Medium:
Higher;
Literacy Rate:
Illiterate %:NA
Literate %:NA