iExpense Setup in Oracle

iExpenses Setups In R12

Context Definition :
Navigation :Internet Expenses Setup and Administration  Internet Expenses Setup  Context
 Navigate to the web page by following the navigation given above.
 Select the operating units for which iExpenses setups need to be done.
 Click ‘Add to Selections’ for the policy and location setups to be applicable to the selected
operating units.

Accounting :
Navigation: Internet Expenses Setup and Administration  Internet Expenses Setup  Accounting
 Navigate to the web page by following the navigation given above.
 Select enabled for Accounting segment (entity, Cost center, Account etc) you want to update
default value.

Exchange Rate Defaults :

Navigation : Internet Expenses Setup and Administration  Internet Expenses
Setup  Policy  Exchange Rates
For foreign currency transactions, the exchange rate defaults need to be set in order to covert the
amounts into functional currency.
Setup : Navigate to the web page by following the navigation given above.
Click ‘Define Defaults’.
Enable the defaults, default exchange rate, exchange rate types etc.
Click ‘Apply’.

Future Date Tolerance :

Navigation : Internet Expenses Setup and Administration  Internet Expenses
Setup  General  Options  Future Expenses
To set tolerance for expense claims where in employee enters a future date.
Navigate to the web page by following the navigation given above.

IExpense DFF:
Navigation : System Administrator  Application  Flexfield  Descriptive  Segments
Descriptive Flexfields can be used to capture additional information on various screens for iexpense.
 Select Application Name as 'Payables'
 Select Title as 'Expense Report'
 Click on segment Button
 Add value for DFF attribute.

Expense Template:
Navigation : Payables Manager  Oracle Payables  Setup  Invoice  Expense Report Templates
The templates setup here will appear in iExpenses when employees want to raise expense claims. The
‘Expense Item’ fields will appear as a drop down once the templates are selected and the policies are
enforced on each of these.
 Follow the navigation to the Expense Report Template window as mentioned above.
 Enter the operating unit for which the template is being setup.
 Enter the template name, description and Enable these for iExpenses.
 Click ‘Save‘.

Define Audit Rule:

Navigation : Internet Expenses Setup and Administration  Internet Expenses Setup  Audit
Navigate to the web page by following the navigation given above.
 Select value for drop down value " Assign audit queue auditor for an expense report" as " After
Manager approval".
 Press Apply
 Now assign the rule to all operating units
 Press Update

Define Notification Rule :

Navigation :Internet Expenses Setup and Administration  Internet Expenses
Setup  Audit  Notifications
 Navigate to the web page by following the navigation given above.
 Enter Rule Name
 Select Value for "Notify Individuals" as " when receipt are received"
 Select value for overdue Receipt notification
 Press apply
 Now assign the rule to all operating units/ Particular Operating Unit.
 Press Update
Define Holds :Define Holds and assign to each operating unit.

Navigation : Internet Expenses Setup and Administration  Internet Expenses Setup  Audit  Holds
 Navigate to the web page by following the navigation given above.
 Select value for individual Payment Hold, choose one radio button from Until receipt received or
when receipt are overdue.
 Press apply
 Now assign the rule to all operating units
 Press Update
Define MOAC
 Define Responsibilities
 Define Business Group.
 Define Ledger.
 Define Operating Unit.
 Define Security Profile.
 Run Security List Maintenance Program.
 Assign Security Profile to Responsibilities.
 Run Replicate Seed Data Program.

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Define Job :
Navigation: HRMS --> Work structures --> Job --> Description.

 Click on New button.

 Enter the Job Name and Code.
 Save.
--
Define Position :

 Click on New button

 Enter mandatory field like Position number and name ,type, Organization,job etc
 Save.

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Define Employee :
Navigation: HRMS --> People --> Enter and Maintain.

 Click on New.
 Enter Mandatory fields like first name, last name etc
 Save and click on Assignments.
 Enter Mandatory fields like job name position name.
 Save.
 Click left lov button and select the purchase order information.
 Enter the primary ledger name and default expenses account.
 Save.

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Define Financial Options:
Navigation: Payables --> Setup --> Options --> Financial.
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Define Expenses Template:
Navigation: Payables --> Setup --> Invoice --> Expenses Report Templates.
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Define Payable Options:
Navigation: Payables --> Setup --> Options --> Payable Options.
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Assign Cost Center Flexfiedl qualifier
Navigation: Payables --> Setup --> Flexfield --> Key --> Segments.
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Define Signing Limits.
Navigation: Payables --> Employees --> Signing Limits.
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Assign Profile Option to IExpenses Responsibility.
Navigation: System Administrator --> Profile --> Systems.