Beruflich Dokumente
Kultur Dokumente
At
Municipal Corporation Greater Mumbai
Version 2.1
1
Contents
2
1. Process Bid Invitation
SRM e-tendering Pre-requisites are as Follows:
Ensure that Digital Signature Certificate is only compatible to IE version 7 or higher(8,9 and 10) Operating
System of Laptop/Desktop will require Windows XP service pack 3 or higher or Windows 7, Windows 8
and Windows Vista.
Login to system as an administrator. ( If any queries regarding system as administrator contact physical
system provider)
This system is not supported for Browsers like Google Chrome or Mozilla Firefox etc.
For users of Windows Vista OS, open IE by right clicking the IE short cut and select ‘Run as Administrator’.
Browser settings require as per document published in MCGM Portal. Browser setting access three links
from MCGM portal. Path as Below:
Maintain browser settings in Internet/Intranet Zone as well as Trusted Site Zone as per Manual available
on MCGM Portal. Path is as below:
Add the SRM portal site in the list of trusted sites , the path is as below:-
Tools-Internet options-security-trusted site-add the URL of SRM portal site- https://tender.mcgm.gov.in
and https://portal.mcgm.gov.in and click on OK.
3
Open Link to access the MCGM Portal http://portal.mcgm.gov.in
https://portal.mcgm.gov.in
4
E-Tendering Login.
5
For E-tendering access directly use below link
https://tender.mcgm.gov.in/sap/bc/gui/sap/its/bbpstart?sap-client=900
This link may be stored in the Favorites option of browser (Menu Favorites Add to Favorites).This URL
may be useful to access the e-Tendering Application directly even if the MCGM portal is down.
6
User Landing/Home page:
7
Click on “Process Bid Invitation”
Select “Transaction Type” and click on “Create” button to create a Bid Invitation document
Click “Create”
8
In MCGM following Transaction Type are available
Click on “Start” button, if Bid invitation is already created and it is in “Held” status.
Click “Start”
9
After Click on “Create” button below screen will apperer.
System calculate,
End Date /Time (7 days from
Start Date/time)
Packet C Opening Date (Next
working date of End Date)
Default Packet C opening time is
15:00:00
Tender Type
Contact Details
Type of work
10
EMD Amount
Estimated Tender Value
Pre bid Meeting Date/Time
Contract Period (Months)
File Number
Administrative approval by
Administrative approval
date
Adm. Approved bid
publishing Dt
Remarks
Contract Period (Months)
Monsoon Period
11
End of Binding period Enter End of Binding Period (Date) – optional field
Time Zone Default Value would be INDIA
Currency Default currency INR (Indian Rupees)
Detailed Price Information Select Simple Price Option
Bids required for all items (Check Select suitable: Unchecked / Checked
Box) Default set as “Checked”, user need to change as per requirement
Created on update by the system automatically
Changed on update by the system automatically (If bid invitation document is
changed)
Tender Type Enter value for “Tender Type”:‘01’- “Percentage Rate Tender”
Not allowed ‘02’ – Item Rate Tender
Type of work Select from given list (click on F4)
01 M&E
02 Civil
03 Electrical
04 Electronics
05 Mechanical
Demolition and
06 Propping
07 Other Works
12
Output – Results Field Value
Bid invitation Bid invitation number is generated by the system.
13
Enter estimated price & valid WBS element for Percentage type tender.
Click on “Bidder/Bids” tab for adding dummy bidder for the Bid invitation. The bidder number entered
in this field would be a dummy bidder. This bidder number does not belong to any existing party. This is
SRM technical requirement.
Click “Bidder/Bids
“
Enter *DUMMY in the Name 1 field and click on Start button at the bottom
14
Enter “DUMMY”
vendor
Click “Start”
Go to bottom of the screen, tick in the check box and click on “Transfer” button.
Click “Transfer”
15
Creating Collaboration Link:
Click on documents
Click on documents
16
Click on collaboration link created for bid invitation
Click on OK
Click ok
17
Click on Folder
Click on Folder
18
Click on “VENDOR” folder created and click on create tab to create folder
“NonRegGovtVendor”
Click on save
Click on save
19
Click on “NonRegGovtVendor” folder and click on create tab to create folder “SelfDeclaration” and save
click on NonRegGovtVendor
20
Click on “VENDOR” folder and create folder “ElectricalLicen”
The created collaboration link and folder structure will appear as below,
21
3. Publish Unstar Bid Invitation
Step wise process shown as below.
2. Click “Sign”
1. Click “Check”
3. Click “Publish”
Step 1:
Click “OK”
Step 2:
Click “Sign”
Click “Ok”.
22
Click “OK”
Click “OK”
Click “OK”
Step 3:
Click “Publish”
23
Click “Publish”
Click “OK”
Click “OK”
After publishing the Bid invitation, go back to the list of bid invitation documents by following the path mentioned
below:
Bidding Officer e- Tendering Process Bid Invitation Enter Bid Invitation Number Click on Start
24
4. e-Quotation Bid Creation
Select “Transaction Type” and click on “Create” button to create a Bid Invitation document
25
Enter Description of Bid Invitation
System calculate,
End Date /Time (3 days
from start date)
Packet C Opening Date/
Time (Next working date of
End Date/Time)
Default Packet C opening
time is 16:00:00
Tender Type
Contact Details
Type of work
26
Estimated Tender Value
Pre bid Meeting Date/Time
Contract Period (Months)
File Number
Administrative approval by
Administrative approval date
Adm. Approved bid
publishing Dt
Remarks
Contract Period (Months)
Monsoon Period
27
Not allowed ‘02’ – Item Rate Tender
01 M&E
02 Civil
03 Electrical
04 Electronics
05 Mechanical
Demolition and
06 Propping
07 Other Works
28
Click “Item Data”
Enter estimated price & valid WBS element for Percentage type tender.
Click on “Bidder/Bids” tab for adding dummy bidder for the Bid invitation. The bidder number entered
in this field would be a dummy bidder. This bidder number does not belong to any existing party. This is
SRM technical requirement.
29
Click “Bidder/Bids
“
Enter *DUMMY in the Name 1 field and click on Start button at the bottom
30
Enter “DUMMY”
vendor
Click “Start”
31
Creating Collaboration Link:
Click on documents
Click on documents
32
Click on collaboration bid invitation
Click on OK
33
Click on Folder
Click on Folder
34
Click on vendor tab and click on create tab and select folder for NonRegGovtVendor
Enter NonRegGovtVendor
Click on save
Click on save
35
Again click on NonRegGovtVendor and click on create tab and select the folder tab for SelfDeclaration
and save
click on NonRegGovtVendor
ENTER RegCertificate
Click on SAVE
36
Click on vendor tab and select the folder for create ElectricalLicen
Enter ElectricalLicen
Click on SAVE
37
5. Publish e-Quotation Bid Invitation
Step wise process shown as below.
2. Click “Sign”
1. Click “Check”
3. Click “Publish”
Step 1:
Click “Check” for any errors if any.
Click “OK”
Step 2:
38
Click “Sign”
Click “Ok”.
Click “OK”
39
Click “OK”
Step 3:
Click “Publish”
Click “Publish”
Click “OK”
Click “OK”
After publishing the Bid invitation, go back to the list of bid invitation documents by following the path mentioned
below:
40
Bidding Officer e- Tendering Process Bid Invitation Enter Bid Invitation Number Click on Start
Approver login with his User ID and Password and then Clicks “Log On”.
Approver logs in
with his User Name
and Password
The below screen appears. Approver can see the list of Bid invitations pending for approval.
Click “Approval”
41
Click “Approval”
42
Click on “Sign” button for digital signature to approve or reject the bid
Click “Sign”
43
Click on OK
Click “OK”
Click “OK”
44
Click “Approve” button.
Click “Approve”
If there is discrepancy in the bid invitation approve can reject the bid by clicking the “Reject” button. Approver can
put his “Rejection Remarks” in Document Tab – Approval Note
45
Click “Reject”
Once Approver rejects the Bid Invitation, it is again send back to Bid creator for necessary changes.
The Bid Creator makes the relevant changes, and again publishes the bid document. Also resends it to approver for
approval.
The Approver rechecks the bid invitation and clicks on the “Approve” button to approve the Bid invitation
Click “OK”
46
After approval process is completed, the approver can log out from his account.
The Bid Creator can Login in his account to check the status of the Bid invitation
Follow the path: Bidding Officer e-Tendering Process Bid Invitation Enter Bid Invitation Number
Click on Start
47
Follow the path: Login in SRM Click e-Tendering Click Process Bid Invitation Enter Bid Invitation
Number Click on Start
The system allows changing the bid invitation only if commercial report of the bid invitation is not opened.
If Bid creator changes the start date and time, then system update End date & End Time and Packet C Date &
Packet C time accordingly.
Any changes in the published bid document by the Bid Creator, goes to the approver for approval. The
Approver reviews the change and approves the same based on correctness of the data.
48
Changed bid data display to the bidders only if bid approver approves the changed bid.
The hierarchy of the responsive vendors will be from lowest to highest i.e., L1, L2, L3
Go to MCGM portal.
Click on “Tender”
Click “Tenders”
49
Click “Commercial report”
Input fields:
Click “Continue”
50
Select Bid Number
Click “Submit”
51
10. Reports for e-Quotation and Unstar type tenders in
MCGM portal
Go to MCGM portal.
Click on “Tender”
Click “Tenders”
52
Click “e-Quotation / Un-
star Tenders”
Input fields:
Click “Continue”
53
Below result will appear.
2) Closed reports
Input fields:
Vendor Name
Vendor no
Bid no
Bid From date
Click “Continue”
TO check commercial Packet result click on “Click Here” under result column.
54
Click under Result Tab
3) RTI Information
Input fields:
Select Bid Type
55
Ward
Bid no
Bid Date
Click “Continue”
56