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Introduction
This study aimed to improve the student management records in Jesus the Exalted
Name (JTEN) School.
Introduction
In schools, student’s records are very important since it represents the identity of
that students as well as their performance in the school and it holds a large number of
important data.
The school, Jesus the Exalted Name (JTEN) School is a private educational institution
that provides excellent academic program in line with Christian core values. It was
established in 1995, since they used Microsoft Excel for recording the student’s data, and
they rely on manual system of recording, storing, computing, filling and managing student
records until now. The said system is very slow since it requires a lot of time and effort.
these systems applied in the Philippines can be scaled to different levels of activity and can
be configured by their home institutions to meet local needs.
Conceptual Framework
ASIATECH COLLEGE
Asia Technological School of Science and Arts
Bachelor of Science in Information Technology
The Conceptual Framework shows the development of system is divided into three phases:
Input, Process, Output, and Feedback. The figure 1.1 shows the procedures and ways to
evaluate the requirements of this project, Students Management Information System.
The researchers used methods to gather the data such as internet browsing,
interviews and by conducting surveys. These methods will help the researchers to work on
this project.
The researchers used internet to find information needed to gather data for the
requirements of the system and to enhance the program. And though interview the
researchers were able to know the conflicts and suggestions for proposed system.
The researchers used Cascading Stylesheet, JavaScript and PHP for the program
design, and used the PHPmyadmin with the MySQL for the Database Management of the
proposed Students Management Information System. Then the researchers were able to
develop the software, Students Management Information System.
A. General Problem
In schools, student’s records are very important since it represents the identity of
that students as well as their performance in the school and it holds a large number of
important data. There are some problems encountered by the Accounting Department; (1)
it is difficult to identify the list of every student records by reason of lack of proper storage,
(2) lack of shelves by sorting out the student files, (3) the Accounting Department where
having a hard time to distribute the student records to the Registrar.
ASIATECH COLLEGE
Asia Technological School of Science and Arts
Bachelor of Science in Information Technology
A. General Objective
B. Specific Objective
1. To design a user-friendly LAN Based Students Management Information System for JTEN
School.
2. To create an electronic storage of every student records and secure them via LAN
database management system.
3. To make a registration system so that the students are encoding their data using a
computer, this system will improve the existing system which was manual registration.
ASIATECH COLLEGE
Asia Technological School of Science and Arts
Bachelor of Science in Information Technology
School
Accounting Department
Registrar
Researchers
It helps integrate certain processes gathered by the researchers to create solutions and
implement acquired knowledge for the students of Asiatech College.
ASIATECH COLLEGE
Asia Technological School of Science and Arts
Bachelor of Science in Information Technology
Future Researchers
Back-up and Recovery is the process, policies and procedures related to preparing for
recovery or continuation of technology infrastructure critical to an organization after a
natural or human-induced disaster. Disaster recovery is a subset of business continuity.
While business continuity involves planning for keeping all aspects of a business
functioning in the midst of disruptive events, disaster recovery focuses on the IT or
technology systems that support business functions.
ASIATECH COLLEGE
Asia Technological School of Science and Arts
Bachelor of Science in Information Technology
Plan A:
Main database will be located on the area that is water proof, fire proof, and a have
maximum security for the system and database that can only be access solely by an
administrator. This is to prevent any forms of loss, leakage, corruption and tampering of
the data’s due to other uncontrollable and unforeseen circumstances.
Plan B:
The Students Management Information System for JTEN School must be stored in at least
(1) 32GB USB Flash Drives (3 pieces) or My Passport Portable Hard drives, (2) in
administrators desktop/laptop. Uploading in a cloud is safe but expensive.
The system is mainly focus on recording, storing, computing, filling and managing
student records of every student. It does not cover any downloading and uploading
documents to avoid lost file. The administrator is the one who can add and edit documents
of students. It does not cover the result of any exams, quizzes and students violation.
Students will have the copy of the document by having permission request from the
registrar, accounting and from the administrator. It cannot perform in android devices.
ASIATECH COLLEGE
Asia Technological School of Science and Arts
Bachelor of Science in Information Technology
Definition of Terms
The following are defined operationally and technically for clear understanding of the
terms used.
A. Operational Terms
Document – An official paper that gives information about something or that is used as
proof of something. (Document refers to the Student’s Information)
Sort – The act of separating things and putting them in a particular order.
Storage – The act of putting something that is not being used in a place where it is available,
where can be kept safely
B. Technical Terms
Entity Relationship Diagram (ERD) – chart that visually represents the relationships
between database entities. ERDs model an organization’s data storage requirements with
three components: entities, attributes, and relationships.
Gantt Chart – illustrates the start and finish dates of the terminal elements and summary
elements compromise the work breakdown structure of the project.
ASIATECH COLLEGE
Asia Technological School of Science and Arts
Bachelor of Science in Information Technology
Software - the programs, symbolic languages that organize the performance of the
hardware and through its process
By
Rebulado, Jomar M.
2019