EVALUATION SCHEDULE 4: APPROACH PAPER

Understanding of Project Scope

1. Engineering Design, Tender and Construction Monitoring

The scope of work to be undertaken is as follows;

- Project inception,
- Interaction with Operations staff the Municipal Infrastructure to ensure
that design will meet the needs of the Client. Site investigations and
meetings on site are planned,
- Final Designs for the following infrastructure;
a. Water pipelines, control mechanisms including telemetry, reservoirs
and pump stations from point of abstraction to point of consumption
excluding water treatment plants.
b. Leak detection and water loss control measures
c. Sanitation infrastructure other than wastewater treatment plants
d. Pump stations
e. On-site and decentralised sanitation systems; and
f. Desludging of wastewater treatment works and sludge drying beds.
- Preparation of mini-tender Documentation for the appointment of the sub-
contractor(s),
- Preparation of a brief letter to confirm that no environmental
authorisations are required.
- Mini-tender evaluation and preparation of a Tender Evaluation Report,
- Contract award and initiation,
- Contract Administration and inspection,
- Construction monitoring,
- Preparation of As-built drawings and a Project Close-out Report.

It is expected that the following will not be required;

- Testing of sludge (physical, biological and chemical properties),
- The construction of pilot drying beds,

2. Construction

The scope of work during construction will include;

a. he construction of new municipal water pipelines, control mechanisms
including telemetry, reservoirs and pump stations from point of
abstraction to point of consumption excluding water treatment plants.
b. The installation of leak detection and water loss control measures
 c. Construction of new municipal sanitation infrastructure other than
wastewater treatment plants
d. Installation of pump stations
e. Installation of on-site and decentralised sanitation systems; and
f. Desludging of wastewater treatment works and sludge drying beds.

3. Project Management Approach

The project will be implemented in six phases. The phases will comprise of the
following six distinct project stages;

- Inception,
- Site inspections and site meetings with operating staff,
- Design Development,
- Documentation and Procurement,
- Contract Administration and Inspection,
- Close-out.

a. Inception Phase

On this stage Morad will;

- Identity & define a problem
- Inspection of a problem site/assessing existing build environment
- Collation /review of existing information, drawings, data etc
- Consultation with Authorities (DWS/ GDARD, etc) to understand regulatory
/statuary requirement
- Define Environmental requirements
- Identify the need for additional required information and studies (Geotech,
survey, etc)
- Investigate financial/economic implication
- High-level feasibility assessment for initial decisions on the feasibility of the
project (by applying engineering theory/basic engineering principles)
- Developing scope of work required to investigate the problem and
determine relevant solutions
- Preliminary /feasibility report (define scope of work, required actions and cost
estimation of additional required studies)

Deliverables will include;

- Summary of existing and missing information
- Summary of regulatory /statutory/environmental requirements
- Summary and reference to applicable minimum design standards
- list of additional required investigations needed to quantify /analyse the problem
 - Feasibility report listing all the above aspects in order to gain approval to
continue the next engineering life cycle phase

b. Site inspection and meeting with operating staff

Site inspections will be conducted verify the performance of the existing infrastructure
and to familiarize ourselves with the sites. A technical Memo will be completed on
completion of this stage of the project.

c. Design Development

- Check the process design and sizing of infrastructure

- Finalise the operating philosophy
- Finalise the layout
- Finalise the general arrangement
- Layouts, sections and details
- Structural designs of reinforced concrete
- Design concrete joint details
- Design for water-tightness, including rear guards and centre bulbs across
joints for concrete.
- Design piping and valves
- Design mechanical weirs
- Finalise working drawings and specifications
- Update budget and programme
- Client review and approval of design and drawings;

d. Documentation and Procurement

- Prepare sub-contractors mini-tender specifications and

documentation;
- Prepare a mini-tender budget estimate;
- Prepare procurement documentation;
- Issue mini- tender documentation to the Client for approval
- sub-contractors’ mini-tender advertisement
- subcontractor’s mini-tender adjudication and preparing a mini-
tender Adjudication Report

e. Contract Administration and Inspection

Manage, administer and monitor the construction contract and processes including
preparation and coordination of procedures and documentation to facilitate completion
of the Works, which will include the following:
- Attend site handover
- Issue construction documentation, including construction drawings and
bending
Schedules
- Carry out contract administration
- Attend regular site technical and progress meetings
- Inspect works for quality and conformity to contract documents
- Assist in the resolution of contractual claims by the contractor
- Clarify details and descriptions during construction as required
- Instruct, witness and review all tests on and off site
- Check and approve Contractor drawings
- Update and issue the drawing register
- Issue contract instructions as required
- Inspect the Works and issue practical completion and defects lists
- Deliver all test certificates, as built drawings and operating manuals

Deliverables will include:

- Construction documentation
- A drawing register
- Contract instructions
- Practical completion and defects list

f. Close-Out

Close-out will involve the following activities:

- Inspecting and verifying the rectification of defects,
- Facilitate and/or procure final operations and maintenance manuals,
guarantees and warranties
- Prepare and/or procure as built drawings and documentation
Deliverables will include:
- Works and final completion lists
- Operation and maintenance manuals, guarantees and warranties
- As built drawings and documentation
Sub-contracting Methodology

Engagement of Local Enterprises

The Morad will take the following approach for the procurement of Local Enterprises;

When it comes to appointment of sub-contractors, Morad will liaise/work with different

municipalities in selecting Local SMME by firstly ensuring that all the sub-contractors
have all the necessary and required legal document for example, CIDB registration
designation levels. That they have valid SARS Tax Clearance Certificate. Also, they
will check and verify with respective municipal Local Economic Development Units to
ensure that their companies are registered under their databases.

Morad will implement the usage of the mini-tendering whereby all the works appearing
on the bill of quantities which are deemed not highly specialised will be allocated for
sub-contracting. Morad will do this in conjunction with the client. This type of
provisional method by Morad will assist the local sub-contractors to benefit from
various projects.

When it comes to the quantification of the sizeable stake that sub-contractors would
benefit in the project, Morad will ensure that 30% is reserved for local sub-contractors
in each and every project.

This methodological approach of 30% Sub-contracting rendered by Morad will be

concurrent with what the local economic development municipal By-laws aspire to
achieve.

Before any construction works begin, Morad will have the engagement session with
various local Sub-contractors where, it will inform and update them what is the total
construction fees that are earmarked for 30% local Sub-Contracting. This will assist in
ensuring that all the sub-contractors know what total amount will catered for in the
project.

On the issue of local sub-contracting empowerment and beneficiation Morad will

ensure that when it comes to appointment of sub-contractors, black women, persons
with disabilities are prioritised. In this eligibility criteria, Morad will scrutinise for the
ownership of these Sub-contractors as well as their management outlook. This will
assist in ensuring that the previously/historically disadvantaged enterprises are
prioritised.

Morad will utilise a critical method of not only benefiting the sub-contractors financially
but they also assist them to develop capacity, competency and capability. This will be
done by monitoring the main contractor whether is complying in transferring the
knowledge and skills to these sub-contractors.
Morad will ensure that the local sub-contractors of that particular area where the
project will give more preference as compared to other areas, however this will be
done within the competitive basis instead of winners takes it all approach.

Morad as the consulting engineers will ensure that the issue of sub-contractors is
running fair and open by following the transparent processes procurement as set out
by the local municipality supply chain management. So Morad won’t deviate from the
normal sub-contracting principles and standards as stipulated by the National
Treasury.

Employment of Local People

When it comes to recruitment of the local labourers, Morad will firstly engage with
municipality to provide what is called the labour plan. This plan drafted by Morad will
indicate how many labourers are required/needed for different phases of the project.
Morad will liaise with the local councillor who will in turn have the buy-in and the
support of the community to firstly appoint the Community Liaison Officer. In
appointing various labourers Morad will ensure that all the wards that the project have
an impact in them area geographically represented. For example, if the project has an
impact on 10 wards, various labourers from these wards will be appointed in terms of
the sizeable output of their wards.
Morad will enforce that all the labour-intensive items/activities that are reflected on the
bill of quantities are rightfully executed by the labourers as stipulated not any
machinery.
Being the Principal Agent Morad will ensure that the main contractors remunerate
these labourers according to the what the municipal policy say on the minimum daily
wage rate by always requesting the proof of payment from the Sub-Contractors. Also,
Morad will ensure that the terms and conditions that these labourers are in compliance
with the labour laws such as the Basic Conditions of Employment. Before any
labourers resume their duties Morad will ensure that their contracts of employment are
in place, signed and are clearly understood by all parties.
Morad would ensure that these labourers are developed and trained so that they can
move away from being just general labourers to semi-skilled and skilled labourers, this
will be done by ensuring that the main contractors come-up with the type of trainings
that will have huge impact in the lives of these labourers moving forward.
Project Implementation Risks and Risk Management

The approach for managing risks will include a methodical process by which the Morad
Consulting identifies, scores, and ranks the various risks. Every effort will be made to
proactively identify risks ahead of time in order to implement a mitigation strategy from
the project’s onset. The most likely and highest impact risks will be added to the
project schedule to ensure that the assigned risk managers take the necessary steps
to implement the mitigation response at the appropriate time during the schedule.
Morad Risk managers will provide status updates on their assigned risks in the bi-
weekly project team meetings, but only when the meetings include their risk’s planned
timeframe.

Upon the completion of the project, during the closing process, the project manager
from Morad will analyze each risk as well as the risk management process. Based on
this analysis, the project manager will identify any improvements that can be made to
the risk management process for future projects. These improvements will be
captured as part of the lessons learned knowledge base.

A desktop risk assessment for a particular project will be undertaken using the Morad
Consulting risk assessment process. During the desktop risk assessment, the risks
associated with the project would be described and a determination would be taken to
assess the nature of the risk and then risk is ranked according to predetermined criteria
for probability and consequence. Five categories will be considered to describe the
nature of the risk, with the primary category being the one that the assessors
determine is impacted most significantly should the risk be manifest. The nature of the
risk will be assessed to fall into one of the following categories:

• Health and Safety

• Environment
• Financial
• Legal and regulatory obligations
• Reputational, Social or Community

Once the risks had been captured the probability of the risk occurring as well as the
consequence of the risk occurring will be rated according to the criteria presented in
In Table 1.

The Health and Safety and Environmental risks typically represent external risks to the
biophysical and socio-economic environment that may exist at closure and the
Financial, Legal and Reputational risks that are internal and represent how risks at
closure influence Morad.
A matrix (Table 4) listing the probability and consequence is then used to numerically
rank the risk and determine whether the risk level is:

• High
• Significant
• Medium
• Low

Table 1: Risk Assessment Matrix

Consequence (Details to be found in Appendix A)

1 2 3 4 5

Safety/Health

Environment

Financial Insignificant Minor Moderate High Major

Legal & Regulatory

Reputation/Social/Community

Probability Risk Ranking

Almost certain 5 11 (M) 16 (S) 20 (S) 23 (H) 25 (H)

Likely 4 3 (M) 12 (M) 17 (S) 21 (H) 24 (H)

Possible 3 4 (L) 8 (M) 13 (S) 18 (S) 22 (H)

Unlikely 2 2 (L) 5 (L) 9 (M) 14 (S) 19 (S)

Rate 1 1 (L) 3 (L) 6 (M) 10 (M) 15 (S)

The Generic Risk Register that will be used for the projects is as presented in table
2. This risk register will be tailor made for the respective projects once Morad has
been appoint a particular project.
 Table 5: Outcome of Risk Assessment
Risk as it exists at closure

Safety/ Environmental Financial Legal & Regulatory Reputation/Social/Community

Health

Mitigation Measure
Mitigation Measure

Mitigation Measure

Mitigation Measure

Mitigation Measure
Risk Issues
Consequence

Consequence

Consequence

Consequence

Consequence
Probability

Probability

Probability

Probability

Probability
Ranking

Ranking

Ranking

Ranking

Ranking
Noise
pollution for
20
H1 the community 5 3
(S)
from plant
operation.

Dust pollution Strict dust

form control
earthworks measures on
23
H2 5 4 site by regular
(H)
spraying of
water using
water tankers.

Accident Strict
between plant implementation
operating of traffic
between site accommodation
18
H3 and site camp 3 4 and control by
(S)
with vehicles use of signage,
from the barricades and
community flagmen at all
times
 Employees 1. Medicals for
falling sick due all employees
to dust before and after
pollution employment on
the project.
15
H4 3 4 2. Strict dust
(S)
control
measures on
site by regular
spraying of
water using
water tankers.

Employees 1. Medicals for

suffering from all employees
skin diseases before and after
due sunburn employment on
the project.

2. Provision of
proper
protective
clothing, i.e.
hats, overalls,
H5 2 4 9 (M)
e.tc and screen
lotions.

3. Conducting
regular Toolbox
talks on proper
use of
protective
clothing and
sun screen
lotions.

Employees 3. Conducting
being hurt by 21 regular Toolbox
H6 plant or tools. 4 4
(H) talks on proper
use of tolls and
how do conduct
 oneself around
plant on site.

Work from the

surface,
persons can
fall into the
Use of life line
deep 13
H7 3 3 to fix harnesses
excavations (S)
to.
from the
surface when
working from
ladders.

H8 Collapse of 4 5 24 Use of life line

unstable (H) to fix harnesses
embankments to.
hence causing
plant or
workers to fall
into the deep
excavations.

H9 Items (tools 3 4 18 1. Tool box talk.

and (S)
equipment) 2. Wearing
can fall on hard hats and
persons safety boots.
working in the
deep
excavation
from the
surface.
H10 Contact 2 4 14 1. Tool box talk.
(Impalement, (S)
entrapment, 2. Induction
collapse,
collisions and
fires) with
structures,
plant and
equipment,
other vehicles
and
pedestrians
(expose v-
belts, pulleys,
chains,
flammable
liquids, etc) on
site.

H11 Transport of 3 3 13 1. Tool box talk.

Labourers and (S)
work tools and 2. Induction
equipment to
and from site.

H12 Labourers 3 3 13 1. Tool box talk.

falling from (S)
vehicles 2. Induction

H16 Handling 4 4 21 1. Tool box talk.

cement dust 9H)
inhalation can 2. Induction
pose a
substantial 3. Wearing dust
risk masks,
goggles, gloves
and protective
clothing.

H16 Manual 3 3 13 1. Tool box talk.

handling (S)
(lifting, 2. Induction
carrying)
 heavy
construction
equipment
and material.

H17 Weather 4 3 17 1. Tool box talk.

conditions: - (S)
Temperatures 2. Induction
– Hot, cold
3. Proper use of
rainy and
protective
windy
clothing.
conditions.

H18 Contact with 4 4 21 1. Tool box talk.

Biological (H)
agents. living 2. Induction
things, or
3. Proper use of
substances
protective
produced by
clothing.
living things
(connecting
raw sewerage
lines), that
can cause
illness or

disease in
humans which
include
bacteria,
viruses, and
fungi as well
as larger
organisms
such as
parasites and
plants

E1 Contamination 5 4 23 Use of sand

of stream from (H) bags to trap the
sand from the sand.
construction Construction of
a detention
 site silting into pond to trap
the stream. the silt
material.

E2 Pollution of 3 4 18 (S Strict
the wetland by implementation
dumping of and monitoring
spoil material of adherence
to EMP.

E3 Contamination 4 5 24 Use of oil traps.

of soil by oil (H)
leak from
plant

F1 MISA failing to 3 4 18
secure (S)
additional
funds to finish
the project

F2 Delay in the 4 4 21 The

starting of the (H) contractor
construction must do a
works and not proper
paying sub- financial
contractors on planning
time and
budgeting
on how
he is
going to
carry out
this
project

LR3 Department of 3 4 18
Water Affairs (S)
may fine the
municipality
for
contaminating
non-
 compliance
with RODs,
and other
legislative
requirements.

RS1 The 4 3 17 Conducting

community (S) community
may stop the awareness via
project the ward
because they council office.
are not
informed of
the project
before it
started

RS2 Risk that 3 3 13 Formulate the

labour (S) transparent
expectations and fair labour
are not recruitment
achieved if processes
there is not
livelihood
replacement
opportunities
leading to civil
unrest for
those that
loose
employment

RS3 Civil unrest 4 3 17 The municipal

due to the (S) LED unit to
non- have proper
involvement of engagements
local SMMEs with the
since the business
project is people to on
being how to access
executed on these
risk.
entrepreneurial
opportunities
Quality Control and Quality Assurance Mechanism to be adopted

Morad’s ISO 9001-accredited Quality Assurance procedures will be adhered to during

the execution of the project.

Morad project team members will at all times conduct themselves in a professional
manner and act in accordance with the provisions of the Engineering Services Act (Act
46 of 2000).

The whole project team will play a role in quality management. It is imperative that the
team ensures that work is completed at an adequate level of quality from individual
work packages to the final project deliverable. The following are the quality roles and
responsibilities:

The Client will be responsible for approving all quality standards on each project. The
Client will review all project tasks and deliverables to ensure compliance with
established and approved quality standards. Additionally, the Client will sign off on
the final acceptance of the project deliverable.

The Project Manager will be responsible for quality management throughout the
duration of the project. The Project Manager will be responsible for implementing the
Quality Management Plan and ensuring all tasks, processes, and documentation are
compliant with the plan. The Project Manager will work with the project’s quality
specialists to establish acceptable quality standards. The Project Manager will also
be responsible for communicating and tracking all quality standards to the project
team and stakeholders.

The Quality Specialists will be responsible for working with the Project Manager to
develop and implement the Quality Management Plan. Quality Specialists will
recommend tools and methodologies for tracking quality and standards to establish
acceptable quality levels. The Quality Specialists will create and maintain Quality
Control and Assurance Logs throughout the project.

The remaining members of the project team, as well as the stakeholders will be
responsible for assisting the Project Manager and Quality Specialists in the
establishment of acceptable quality standards. They will also work to ensure that all
quality standards are met and communicate any concerns regarding quality to the
Project Manager.

Quality control for each project will utilize tools and methodologies for ensuring that all
project deliverables comply with approved quality standards. To meet deliverable
requirements and expectations, we must implement a formal process in which quality
standards are measured and accepted. The Project Manager will ensure all quality
standards and quality control activities are met throughout the project. The Quality
Specialists will assist the Project Manager in verifying that all quality standards are
met for each deliverable. If any changes are proposed and approved by the Client, the
Project Manager will be responsible for communicating the changes to the project
team and updating all project plans and documentation.

Quality assurance for each project will ensure that all processes used in the
completion of the project meet acceptable quality standards. These process standards
will be in place to maximize project efficiency and minimize waste. For each process
used throughout the project, the Project Manager will track and measure quality
against the approved standards with the assistance of the Quality Specialists and
ensure all quality standards are met. If any changes are proposed and approved by
Merafong, the Project Manager is responsible for communicating the changes to the
project team and updating all project plans and documentation.
Construction Method Statement including OHS and Environmental Issues

Method Statement

Pipe Trench Excavations and Pipe Laying

All pipe work laid to a Class C bedding – SANS 1200LB

- Before proceeding with any work it is always wise to do some cross sections
by hand excavation to determine whether there are perhaps unknown services
that were not identified by the “Engineer’’ during the design phase.

- If any unknown services are found, they should be protected and the
‘’Engineer’’ should be informed immediately before proceeding with any other
works.

Step 1 Excavate trench to the required depth using an excavator. Using a level
gauge to determine consistent depth. The excavator needs to batter the side of the
trench in the same operation.
- Excavated material suitable for backfill is to be stockpiled 2m away from the
side of the trench.
- Excavated material not suitable for Backfill must be loaded onto a tipper truck
and carted away to an approved dumping site.

Step 2 Compact the bottom of the trench using a Bomaq 75 H – 4 Passes should
suffice.
- Call the laboratory to take soil samples for a CBR analysis and determine the
compaction.
- Compaction must be 93% of Mod AASHTO
- Call the Engineer for an inspection before proceeding with the bedding layer.
Step 3 Bedding will be a class C bedding due to the dolomitic properties of the area.
Lay the bedding material by hand – selecting granular material free from stones and
unknown material.
- The Bedding layer must be 100mm
- The bedding layer must be compacted to 95% of Mod AASHTO
- Call an approved laboratory to check compaction.
- Call the Engineer to inspect the layer before proceeding to lay the pipe.

Step 4 Lay 315MM Class 16 Pipe in the Trench.

- All HDPE pipes must be SABS approved accompanied by a certificate.
- Due to dolomitic area – the HDPE pipe must be 12m lengths.
- Develop a lifting plan, lift and place pipe lengths into the trench using a
certificated material sling. Making sure not to scratch or damage the pipe.
- Try to align the pipes perpendicular to each other with a 1.5m spacing
between each pipe.

Step 5 -Constructing the pipe bedding cradle.

- Construct the pipe bedding cradle 100mm thick using granular material free
from stones and unknown material. The material must be selected by hand
either with in-situ material or imported material.
- Compact the bedding cradle using a ‘’Wacker’’ been careful not to damage
the pipe.
- The bedding cradle must be compacted to 95% Mod AASHTO
- Call for an approved laboratory to test compaction.
- Call the Engineer before proceeding with the Fill blanket and testing of pipe.

Step 7 Hydraulic pressure testing of pipe – non-destructive.

- Before proceeding with the fill blanket layer, the laid pipe should be Hydraulic
tested in order to provide surety before backfilling that the installation
conforms to specification.
- The pipe must be fitted with a flange adaptor on one end fitted with a valve
whereby which water and air can be pumped into the pipe.
- On the other end the pipe must be fitted with a flange adapter and bleeder
nipple in order to assist with the removal of air pockets during the testing
procedure.
- Fill the pipe with water through the valve connector until full.
- Use a hydraulic pump to pressurize the pipe, making use of the bleeder
nipple to pass air locks in the system.
- The pipe must be pressurized up to 1,25 times the working pressure, In this
instance the testing pressure will be 20 bar.
- This pressure must be maintained for 30 min to allow for expansion.
Thereafter re-pressurize to 20 bar and maintain for 10 minutes.
- Call the Engineer to witness the test before proceeding with the fill Blanket.
 - The system will be tested again after the installation of valves, hydrants and
tie-ins.

Step 8 Constructing the pipe fill blanket

- Before proceeding with the fill blanket call the surveyor to measure the
as-built position and invert level of the laid pipe.
- The pipe fill blanket will be of a granular material, free from rocks and
unknown material.
- The pipe blanket will be compacted in 150mm layers up to 300m above the
top of pipe level.
- The pipe blanket will be compacted using a Bomag 75 H.
- The required density is 95% Mod AASHTO
- Call the approved laboratory to test the compaction.
- Call the ‘’Engineer’’ to inspect the layers before proceed with the fill layers.

Step 9 Constructing the Final Fill layers

- Fill layers can contain rocks of a manageable size, usually the in-situ
excavated material will be sufficient.
- Fill and compact fill layers in layers of 150mm thick using a Bomag 75H.
- Each layer must be compacted to 95% of Mod AASHTO
- Call the approved laboratory to test the compaction of each layer.
- Call the ‘’Engineer’’ to inspect each layer before proceeding to the next.

Step 10 Handing over the work

- A Hydraulic pressure test must be done on completion of the works to 1,25
times the working pressure and witnessed in the presence of the ‘’Engineer’’
and the Utility owner. It is important to ensure that the necessary quality
control documents are presented at this inspection for signature.
- The as-built of the pipe must be forwarded to the ‘’Engineer’’ for approval.
- The site must be cleaned and the topsoil reinstated.

Reservoir

- Before proceeding with any work it is always wise to do some cross sections
by hand excavation to determine whether there are perhaps unknown services
that were not identified by the ‘’Engineer’’ during the design phase.

- If any unknown services are found, they should be protected and the
‘’Engineer’’ should be informed immediately before proceeding with any other
works.
Step 1 Setting out of the reservoir position.
- A competent surveyor must set out the position of the reservoir centre point as
per the approved and signed off Issued for Construction drawing.
- Using a chalk line and a rope measured to the radius of the reservoir the
circumference of the reservoir footing can clearly be marked out.
- An outer line must also be marked using a radius of the reservoir, this will
indicate the position of the 60-degree batter to be used during the excavation
process.
- At this point the rigid barricading should be positioned at least 3m away from
the batter line on all four sides of the reservoir footprint, only leaving access at
the haul/access road.
- The relevant excavation signage need also be in place.
- Before proceeding with the excavation, the ‘’Engineer’’ must be notified of the
intended works and must give the relevant approval to commence.

Step 2 Construction of the access/haul road.

- The position of the access/haul road will be position on the centre line of the
reservoir perpendicular to the access point.
- The access road must be excavated at a 30-degree angle, leading into the
reservoir.
- The initial excavation will identify the founding soil conditions. The haul road
must be compacted using a 15-tonne roller and must be barricaded in long
section on either ends.
- It is Important that the access/haul road width be at least 5,5m and that the
side edges are battered to 60-degrees.
- On completion of the haul/access road the ‘’Engineer’’ must be notified for an
inspection to determine the soil class and determine whether the methodology
in this document will suffice in providing a safe means of excavation.

Step 3 Excavation
- Excavation will be by means of a 30-tonne excavator loaded directly into a
tipper truck and spoiled at an approved dumping site.
- Truck will enter and exit by means of the haul or access road.
- As the excavation deepens the access road will be re-aligned to a 30-degree
angle and compacted making it possible for tipper trucks to safely access and
egress the excavation.
- The excavated sides will be maintained at a 60-degree angle at all times.
- This process will continue until the required depth is achieved.
- It is important that the ‘’Engineer’’ is involved throughout the excavation
process and maintains ad-hoc inspections to determine changing soil
conditions and identify any mitigation measures that need to be put in place.
- The Excavator will construct a cut in the side wall in order to exit the excavation.
- The next step can be followed.
Step 4 Hard-core fill of the reservoir excavation.
- The hard-core fill is to be of a material approved by the ‘’Engineer” prior to the
start of the works.
- An approved and accredited laboratory is to take samples of the material in
order to determine the CBR.
- Material will be compacted in 150mm layers, to a compaction of 95% of MOD
AASHTO with an OMC of 2%.
- An accredited and approved laboratory will inspect each and every layer for
conformance. The Engineer’’ must be notified of these tests and furnished with
the approved results.
- he fill process will continue up to Natural Ground level.

Step 5 Foundation.
a. Construction of the scour, outlet and over-flow. (SABS 1200L Must be followed
regarding the installation of steel pipes)
- Before proceeding with the installation of the sub-soil drainage system the
scour, outlet and over-flow pipes must be fitted as the levels are deeper.
- Approved and signed IFC drawing: must be followed to determine the layout
of these pipes.
- Excavate the trench to an estimated invert depth of 1650mm(sump) to
1966mm(outlet) below blinding level of the reservoir wall It is important to note
that the level will vary depending on the approved levels submitted by the
Engineer during the time of construction.
- The trench must be cleaned and compacted to 95% of MOD AASHTO. An
approved and accredited laboratory must test the compaction and the results
must be forwarded to the Engineer prior to proceeding with any further works.
- The Engineer must be notified regarding the completed trench to indicate that
it the dimensions and positions are correct before proceeding with the bedding
layer.
- Bedding will be an approved material free from hard rocks and stone exceeding
19mm, the bedding layer will be compacted to 93% of MOD AASHTO.
- Excavate the position for the pipe foundation for the outlet, scour and over-flow
pipe structure dissecting the reservoir wall.
- Excavate the position for the pipe foundation for the inlet pipe structure
dissecting the reservoir wall.
- Concrete bedding with a compressive strength of 25MPA/19 will be used for
these pipe structures dissecting the wall and at the scour sump in the centre
of the reservoir floor slab.
- The Engineer must submit the approved bedding levels before proceeding with
this work.
- Clearly peg out the centre position of the pipe and transfer the top of bedding
levels to the peg.
- All faces for the excavations related to concrete bedding sections will be fitted
with a layer of 888 Mesh, maintaining a 40mm cover, including the top face.
- The Engineer must be informed regarding the installation before proceeding
with this layer.
- The bedding layer will be a 25MPA/19 Concrete layer, well compacted and
levelled to the correct Invert level.
- All concrete compliance will be as per SANS 258, whereby concrete test cubes
will be made and tested for compressive strength by an approved and
accredited laboratory, slump tests and the Engineer informed regarding a pre-
concrete inspection.
- All mild steel pipes will be flanged and bolted with a wall thickness of 6mm and
COPON coated to250 micron.
- It is important to note that the approved and Signed IFC Civil drawing for the
installation of the pipes with details are received prior to the installation of the
pipes as the above methodology is based on the structural content of the
installation.
- The pipes will be laid in the centre position of the trench to the correct starting
and end points required with bends installed as per drawing.
- The inlet pipe will be laid from a position outside the apron of the reservoir, will
continue to the exit position, the bend and spool piece installed that extends to
a position above the finished floor level of the reservoir.
- The over-flow pipe will be laid from a position outside the apron of the reservoir,
will continue to the exit position, the bend and spool piece installed that extends
to a position above the finished floor level of the reservoir.
- The outlet pipe will be laid from a position outside the apron of the reservoir,
will continue to the exit position, the bend and bell mouth spool piece installed
that extends to a position above the finished floor level of the reservoir.
- The scour pipe will be laid from a position outside the apron of the reservoir,
will continue to the exit position at the sump in the centre of the reservoir with
a bend installed up the bottom of sump level.
- The pipes are ready to be pressure tested. Testing will be to 50% of the working
pressure up to a maximum of 3,5 MPA, as per SABS 1200L.
- The backfilling of the trench on a soil bedding will follow normal procedures
whereby a cradle and blanket layer will be constructed and compacted to 95%
MOD AASHTO and backfilled in 150mm sections compacted to 95% MOD
AASHTO up to the underside of the blinding level for the reservoir floor.
- All testing to be tested by an approved and accredited laboratory and results
submitted to the Engineer for approval before continuing to the next layer.
- The backfilling for the portions dissecting the reservoir wall will be by means of
a 25MPA/19 concrete laid to the required levels and fitted with 888 mesh on
the top face.
- At this point the sump for the scour pipe at the centre of the reservoir will
require formwork as per detail section B-B in the approved IFC drawing
- The Engineer is to be notified regarding the pre-concreting activity and
compliance to be as per SANS 258.

b. Construction of the sub-soil drainage system

- The sub-soil drainage system layout will be set out as per approved and signed
off IFC drawing.
- Sub-soil pipes will be 160mm diameter slotted drainex pipe.
- The set-out position of the sub-soil drainage must be checked and approved
by the Engineer prior to excavation.
- The excavation will be done by labour intensive activities to a depth of 1335mm
below the natural ground level and 400mm wide and will vary dependant on
the fall of the pipe. The trench is to be compacted to 95% of MOD AASHTO
and to be tested and confirmed by an approved and accredited laboratory.
- An A6 biddem layer is to be installed into the trench, so much so that it will
allow for a 200mm overlap on top of the structure.
- A 220mm ,19mm stone layer is to be installed on top of the biddem in the
trench and levelled to the required rise or fall.
- The 160mm drainex pipe is to be installed at the centre position of the trench.
- The Engineer must be notified to inspect the position of the pipe, soundness
of pipe joints and the position of the slot in the pipe.
- Thereafter the pipe can be topped up with a layer of 19mm stone to a cover
thickness of 115mm.
- The biddem can be wrapped around the stone casing with an overlap of
200mm.
- The remainder of the excavation is to be backfilled with the excavated

c. Construction of the reservoir beam

- The ring-beam must be constructed as per the approved IFC drawing
- Set out the position of the ring beam using clearly marked pegs and builders
line to indicate the position.
- Before proceeding with the excavation of the trench the Engineer must be
notified in order to inspect the position and approve.
- Excavate by the use of hand tools the trench position between adjoining piles
to a depth of 800mm and a width of 750mm. The trench must be well cleaned
and free from Debris.
- The excavated trench must be compacted to 95% MOD AASHTO and tested
by an accredited and approved laboratory.
- Fix the reinforcing steel in the trench as per approved Drawing, making sure
that the spacing is correct, that cover blocks are installed and that the starter
bars for the slab are in position. It is important to omit the presence of any
oxidation.
- It is important to note that the fixing detail between the ring beam and the
stiffened raft beams need to be submitted by the Engineer before proceeding
with concreting.
- The Engineer must be notified to inspect the rebar for conformance prior to
concreting.
- The Concrete pour will be continuous cast monolithically with the stiffened raft
beams and will be a 35MPA/19mm Concrete.
- Concrete will be well compacted using a poker needle and will be free from
trapped air.
- The pouring of concrete will be as per SANS 258, 6 concrete test cubes will be
made and sent to the approved and accredited laboratory for compressive
strength testing.
- Good housekeeping will be done prior to proceeding to the next step.

d. Construction of the blinding and no-fines layer

- Make sure that the footprint of the reservoir foundation is clean, free from
debris or corroded metal objects.
- Excavate by hand out a 165mm layer of the in-situ material in the areas
between the stiffened raft foundations and the ring beam and stiffened beams.
- After excavating compact the founding material to 98% MOD AASHTO. An
approved and accredited laboratory is to test the material for conformance and
the results submitted to the Engineer for approval.
- The Engineer must be informed of your intention to cast a concrete blinding
layer.
- Place a 50mm layer of 15MPA/19 concrete in these areas. The concrete must
be self-levelling but can also be compacted using a small concrete poker.
- The concrete must be levelled and to the required level of 100mm below NGL
level.
- The Blinding layer should be cured by wetting the and covering the surface for
24hrs.
- The Engineer must be notified for inspection of these layers before proceeding
to the next layer.
- Pour the NF20 layer 100mm thick, levelling and compacting by means of a
poker in order to discharge air entrapped in the concrete mixture.
- The no-fines layer must be cured for about 7 days before proceeding with the
floor foundation.
- Apply the next step by constructing a 15mm screed layer on top of the no-fines
layer. This is to make sure that all voids are suitably sealed.
- The screed layer should also be cured by means of applying water and cover
to assist in the curing process of the layer and omit the presence of shrinkage.

e. Construction of the Reservoir floor slabs

- The concrete surface must be clean and free from debris.
- The surveyor must confirm the SOP’s prior to setting out for the works.
- Construct the outer formwork of the apron slab to the required dimension and
mark off the TOC position.
- Lay down the bottom reinforcement for the reservoir floor, ring beam and apron
as per the details provided for both spans on approved and signed IFC
Drawing:. Making sure that the correct cover is maintained by the use of cover
blocks.
- The Engineer must be notified to inspect and approve the bottom steel prior to
fixing the top steel.
- Lay down the top reinforcement for the reservoir floor, ring beam and apron as
per the details provided for both spans on approved and signed IFC drawing:
- Fix the starter bars for the column footing foundations.
- The rebar must be fixed by a competent steel fixer.
- Rebar must be free from corrosion.
- Fix a 7mm thick galvanized crack inducer in position as set out on approved
and signed off IFC drawing: The Engineer must be notified to inspect the
position before proceeding with concrete.
- Place a 400-micron PVC membrane on top of the 15mm blinding layer.
- A competent surveyor must provide TOC levels before proceeding with
concrete.
- Proceed to cast the concrete floor slab to the required falls using a 35MPA/19
concrete.
- Concrete must be well compacted using a 35mm concrete poker.
- Concrete must be levelled and steel floated.
- Concrete must be cured using a curing compound – SIKA ANTISOL -E
- Lay out and mark with a chalk line the joint positions of the slab.
- Use a diamond cutting disc and saw cut a 30mm x 3mm wide joint across all
sections of the slab, ring beam and apron.
- The Engineer must be notified to inspect the saw cut joints prior to applying
bandage.
- Stick a 250mm x 2mm thick combi-flex bandage over all the saw cut joints.

f. Construction of the column footing foundation

- A competent surveyor to set out the positions of the column bases.
- All column bases to a smooth vertical and horizontal finish and steel floated.
- Construct the formwork for the column base foundations using steel or plywood
shutters fixed by a competent shutter hand. The formwork must be tied and
braced so as not to allow no movement when concrete is cast.
- Fix the Bottom and Top column foundation steel as per the approved and
signed IFC Drawing. Making sure that the column starter bars are also in
position.
- There must be a 40mm cover in all directions, achieved with the use of cover
blocks and ensure that the lapping lengths are correct.
- All formwork must be treated with shutter oil and be free from dust.
- All rebar must be cleaned and be free from corrosion.
- The form must be cleaned prior to concreting.
 - The Engineer must be notified regarding the intention to cast concrete. The
Engineer must approve the position, the formwork profile and the
reinforcement fixed prior to concreting.
- Pour 35MPA/19 concrete into the form, compacting with the use of a poker
vibrator to get the air entrained in the concrete out.
- The surface must be levelled and finished off with a steel float.
- All concrete to follow SANS 258, meaning that concrete test cubes must be
made, slump tests performed and the concrete compressive strength tested
and submitted by an approved laboratory and submitted to the Engineer for
approval.

THE NEXT SECTION WILL REQUIRE THE FOLLOWING ACTIVITIES TO BE IN

PLACE BEFORE ANY WORKS CONTINUE.
1) Approved formwork design, an approved design clearly indicating the relevant
design pressures of the system, materials, fixing, alignment and support methods. See
Annexure 3 for preliminary design. For the purpose of this methodology reference will
be made to formwork only- details for the fixing and lifting plan will be dealt with
separately and incorporated into this methodology once approved.
2) Approved access and support scaffolding, an approved design indicating the
relevant design pressures, bracing forces, working loads and how the structure will be
supported over the height of the structure. For the purpose of this methodology
reference will be made to support scaffolding only- details for the fixing and lifting plan
will be dealt with separately and incorporated into this methodology once approved.

g. Construction of the Reservoir walls

- All concrete will be a 35MPA/19.
- Concrete will be placed by means of a concrete pump.
- No cranage is scheduled for this activity, access is by approved access and
support scaffolding.
- Material handling, fixing of reinforcing steel, lifting and fixing of formwork will
be by means of labour intensive activities.
- Concrete will be poured in 5 x 2,4m lifts and a final pour of 500mm high.
- No Vertical joints will be permitted in the structure. One continuous pour for the
entire circumference of the structure.
- All concrete specifications, quality control and assurance will be measured as
per SANS 258.
- The surface of the ring beam position is to be cleaned and to be free from
debris. Apply a wet to dry epoxy (SIKADUR 32N) to the surface of the existing
concrete in order to create a good bond between existing and fresh concrete,
Prior to concreting.
- The inner shutter of the approved formwork must be placed Into position, by
SOP;s provided and set out by a competent surveyor. The radii of the formwork
must be checked, and checked again.
- The Inner surface of the shutter must be well oiled and be free from dust and
debris.
- A competent steel fixer is to fix the rebar for the full circumference of the wall
for the first pour, making sure that the starter bars coming from the ring beam
are correctly fixed with the correct lapping lengths.
- The relevant splicing bars must also be fixed to the reinforcing steel to create
starter bars for the second pour.
- Cover blocks must be used in order to maintain a 40mm cover in all faces.
- Reinforcing steel must be free from corrosion and cleaned by means of a wire-
brush prior to closing the formwork.
- Install the 1,6mm thick by 200mm wide galvanized water-stop in the centre of
the wall, with a 100mm in each section of the proposed concrete. Where water-
stops overlap, the lapping must be at least 200mm long and the two sections
riveted together in four positions.
- Sika swell S2 silicone water-stop can be applied to the bottom and top sections
of the water-stop bar on both faces as an addition if so required.
- Notify the Engineer to inspect and approved the installation of the water-bar
and the reinforcing steel prior to closing the shutter.
- Close the outer shutter and install the tie rods to secure the shutter in position.
All formwork bracing to be installed as per the approved design.
- Formwork must be well oiled and cleaned.
- Tie-rod holes will be by means of a non-recoverable water stop.
- The formwork must be checked for rigidity, plumb, line and level making sure
the plumbing struts and prop heads are well secured and in position.
- The Engineer must be notified to inspect the formwork for conformance.
- The first level of ‘’approved’’ access and support scaffolding will be tied to the
formwork structure. Scaffolding will be erected on the inside and outside of the
reservoir wall.
- Concrete can be poured into the shutter by means of a pump up to the required
top of concrete levels marked by means of a chalk line inside the shutter. This
level must be 100% consistent over the full circumference of the wall.
- Concrete must be well compacted by means of a poker.
- Concrete finishes to be smooth, free from shrinkage cracks and to achieve a
F3/F4 finish.
- Weather dependant and pending approval by the Engineer, the shutters can
be striked once the concrete has achieved 2/3 of its design strength.
- Antisol- E curing compound must be brushed onto the concrete surface to
allow for curing.
- The starter bars for the next lift and water-stop must be thoroughly cleaned.
- Apply a SIKADUR 32N epoxy resin to the concrete surface in order to create
a good bond between dry and wet concrete.
- Apply a levelling screed to create a uniform horizontal joint if so required. The
epoxy resin to be applied to the screed before concreting then.
- The tie rod holes for the first pour will be used for anchorage of the shutter form
for the next lift.
- The formwork for the next lift will overlap the existing concrete by 400mm.
- All formwork to be lined with groutex in the corner between the shutter and the
existing concrete in order to prevent grout loss.
- The tie- rod holes and formwork will again provide anchorage for the
‘’Approved’’ access and support scaffolding on the inside and outside of the
reservoir wall and braced over the formwork structure.
- This process will continue until the final 500mm lift.
- The purpose of the ‘’Approved’’ access and support scaffolding is to provide:
1. Rigid support of the structure.
2. Provide access to the working platform during steel fixing, shuttering and
concrete operations.
3. Provide propping support of concreted sections.
4. Allow for concrete finishing to continue during the construction process.
5. To provide a propping structure for the roof section.
- The top of the wall must be neatly levelled and steel floated for the installation
of the Kilcher Teflon sliding bearings (5N50) with a bearing pressure of 4,8.
- The bearing pads will be placed according to the Engineers specification and
fixing detail, still to be confirmed.

h. Construction of the Reservoir columns

- All concrete to be 35MPA/19
- All columns are round with a diameter of 500mm.
- Column heads are 1700mm x 1700mm x 500mm high.
- Formwork will be a 3m steel shutter form, bolted in two half sections. The inside
of the shutter must be smooth and free from joints and provide adequate ties
and ribs across the horizontal form to provide rigidity.
- The column formwork must provide recesses for tie-rods, which will be used
for anchorage of the formwork in subsequent lifts.
- The 3m steel shutter will allow for a 400mm overlap onto the existing concrete
for subsequent concrete pours.
- The formwork for the column head will also be by means of a smooth, pre-
fabricated steel shutter. Bolted in half sections and bolted to the column
shutter.
- No cranage is scheduled for this activity, access is by approved access and
support scaffolding.
- Material handling, fixing of reinforcing steel, lifting and fixing of formwork will
be by means of labour intensive activities.
- Concrete will be poured in 5 x 2,4m lifts and a final pour of 500mm high.
- All concrete specifications, quality control and assurance will be measured as
per SANS 258.
- The surface of the column footing foundation position is to be cleaned and to
be free from debris. Apply a wet to dry epoxy (SIKADUR 32N) to the surface
 of the existing concrete in order to create a good bond between existing and
fresh concrete, Prior to concreting.
- The inner shutter of the approved formwork must be placed Into position, by
SOP;s provided and set out by a competent surveyor. The radii of the formwork
must be checked, and checked again.
- The Inner surface of the shutter must be well oiled and be free from dust and
debris.
- A competent steel fixer is to fix the column rebar for the first pour, making sure
that the starter bars coming from the column footing are correctly fixed with the
correct lapping lengths.
- Rebar must be cleaned and be free from corrosion and must be fitted with
cover blocks to maintain a 40mm cover throughout all faces of the column
structure.
- Notify the Engineer to inspect and approve the installation of the reinforcing
steel prior to closing the shutter.
- Close the outer shutter and install the tie rods to secure the shutter in position.
All formwork bracing to be installed as per the approved design.
- Formwork must be well oiled and cleaned.
- Tie-rod holes will be grouted up using SIKA 212 non-shrink grout.
- The formwork must be checked for rigidity, plumb, line and level making sure
the plumbing struts and prop heads are well secured and in position for
bracing.
- The Engineer must be notified to inspect the formwork for conformance.
- The first level of ‘’approved’’ access and support scaffolding will be tied to the
formwork structure. Scaffolding will be erected around the column as per
ANNEXURE 3, using a DOKA staxo support system.
- Concrete can be poured into the shutter by means of a pump up to the required
top of concrete levels marked by means of a chalk line inside the shutter.
- Concrete must be well compacted by means of a poker.
- Concrete finishes to be smooth, free from shrinkage cracks and to achieve a
F3/F4 finish.
- Weather dependant and pending approval by the Engineer, the shutters can
be striked once the concrete has achieved 2/3 of its design strength.
- Antisol- E curing compound must be brushed onto the concrete surface to
allow for curing.
- The starter bars and column formwork must be thoroughly cleaned for the next
lift.
- Apply a SIKADUR 32N epoxy resin to the concrete surface in order to create
a good bond between dry and wet concrete.
- Apply a levelling screed to create a uniform horizontal joint if so required. The
epoxy resin to be applied to the screed before concreting.
- The tie rod holes for the first pour will be used for anchorage of the shutter form
for the next lift.
- The formwork for the next lift will overlap the existing concrete by 400mm.
- All formwork to be lined with groutex in the corner between the shutter and the
existing concrete in order to prevent grout loss.
- The tie- rod holes and formwork will again provide anchorage for the
‘’Approved’’ access and support scaffolding around the column and braced
over the formwork structure.
- This process will continue until the final 500mm lift and installation of the
column head.
- The purpose of the ‘’Approved’’ access and support scaffolding is to provide:
6) Rigid support of the structure.
7) Provide access to the working platform during steel fixing, shuttering and
concrete operations.
8) Provide propping support of concreted sections.
9) Allow for concrete finishing to continue during the construction process.
10) To provide a propping structure for the roof section.

i. Construction of the Reservoir roof structure

- •Concrete will be a 35MPA/19 concrete
- No concreting of the roof structure until such time that the columns concrete
has achieved its max 28- day cube strength and the results signed off and
approved by the Engineer.
- The top of the concrete structure will be covered with a 100mm layer of 25-
38mm washed crushed stone.
- Before proceeding with the roof, concrete finishing on the columns and
reservoir walls must be complete.
- No cranage is allowed for in this task, all work will be by labour intensive
methods.
- The soffit formwork can be installed on top of the Econo-form beams creating
neat and uniform joints across the slab soffit and tie-ing flush and level to the
reservoir wall. Normally thin polystyrene or a double layer of DPC will be placed
on the sections of the wall not covered by the Kilcher Teflon sliding bearing in
order to create a slip bond between the wall and slab concrete surfaces.
- The bottom formwork is to be clean, oiled and free from Debris.
- A competent steel Fixer to fix the bottom steel for the slab as per approved and
signed IFC drawing
- Cover blocks must be fixed all faces to ensure a 40mm cover.
- Fix the starter bars for the upstand beam and close the formwork on the outer
edge. Making sure the vertical side is well oiled, clean and adequately braced.
- The Engineer must be notified to inspect and approve the bottom steel prior to
fixing the top steel.
- • Lay down the top reinforcement for the reservoir roof slab as per the details
provided for both spans on approved and signed IFC drawing
- The rebar must be fixed by a competent steel fixer.
- Rebar must be free from corrosion.
- Install the 100NB pipes through the upstand beam position.
- Install the box out shutters for the 250NB Air-vents and the type 1 access holes.
- The Engineer must be notified to inspect the positions before proceeding with
concrete.
- There must be a 40mm cover in all directions, achieved with the use of cover
blocks and ensure that the lapping lengths are correct.
- All formwork must be treated with shutter oil and be free from dust.
- The Engineer must be notified regarding the intention to cast concrete. The
Engineer must approve the position, the formwork profile and the
reinforcement fixed prior to concreting.
- Pour 35MPA/19 concrete into the form, compacting with the use of a poker
vibrator to get the air entrained in the concrete out.
- The surface must be levelled and finished off with a steel float.
- All concrete to follow SANS 258, meaning that concrete test cubes must be
made, slump tests performed and the concrete compressive strength tested
and submitted by an approved laboratory and submitted to the Engineer for
approval.
- Finished concrete to be treated with Antisol-E curing compound.
- The roof slab to remain in its form up to a point where two thirds of its design
strength has been achieved, with approval of the Engineer the formwork can
be struck and the soffit of the slab propped until the 28- day cube strength is
achieved.
- Concrete finishing to progress and the installation of galvanized ancillary items.
- Formwork and scaffolding to be stripped from the internal section of the
reservoir.
- Concrete finishing to be completed.
- The reservoir internal walls to be treated with SIKA Cem-flex as a
waterproofing agent.
- Installation of ancillary fittings (ie galvanized trap doors)
- Chemical disinfectant of the reservoir to be done.
Occupational Health and Safety (Construction)

Competent person
- Must have the ability to detect conditions that could result in failures in
protective systems, hazardous atmospheres and be trained in hazards
associated with confined spaces. He should also have the authority to take
corrective actions and measures to eliminate any hazards and stop work when
required.
- The competent person will also ensure that full PPE will be worn at all times
and that the necessary tool box talks and risk assessments are done daily
before any work progresses.

Inspections
- Inspections will be done on a daily basis and recorded by the competent
person to determine adequate safety is present in the working conditions.
- Inspections must be done after any rain storms and also when there is a
change in the location.
- The Engineer in charge will do a joint inspection before any work commences
and whilst work is in progress.

Health and safety

- Full personal protective equipment will be worn at all times.
- PPE will include Gloves, goggles, steel toe boots/gum boots, overall, hard hat
and dust mask.
- No eating or drinking will be permitted in close proximity of the works.
- No open flames, sparks or excessive heat without approval.

Occupational Health and Safety (Consulting)

Morad Consulting will contract the services of an independent sub-consultant to act as

the Occupational Health and Safety (OHS) Agent on the project. Morad Consulting will
source and manage this sub-consultant on behalf of the Client.

The scope of the Safety Agent will include the following Occupational Health and
Safety (OHS) functions up to and including project close-out stage:

1. Design Stage – Risk Assessment

A site visit will be undertaken to conduct a risk assessment (based on probability,
severity and frequency) during the design stage to identify hazards and recommend
suitable mitigation measures to render the project safe. Risks will be incorporated in
the Health and Safety Specifications.
2. Prepare Health and Safety Specifications
A Health and safety Specification will be prepared for the construction work to be
performed. The Specification will allow the Contractor to consider the necessary health
and safety requirements pertaining to the construction works so as to ensure health
and safety of affected persons.

The Health and Safety Specifications aims to discharge the Client’s responsibilities in
terms of the Occupational Health and safety Act (Act 85 of 1993) and the attendant
regulations. The most noteworthy of these regulations are the Construction
Regulations (2003), the General Administrative Regulations (2003) and the General
Safety Regulations (1986 and subsequent amendments).

3. Evaluation and Approval of the Health and Safety Plan

The Health and Safety Plan of the Principal Contractor will be reviewed in terms of the
Health and Safety Specification. Particular emphasis will be placed on the Risk
Assessment and the concomitant Safe Work procedures, OHS related responsibilities,
cost provisions and general OHS provisions to comply with statutory requirements.

The Review of the Health and Safety Plan will be undertaken by completing a detailed
checklist and comments sheets, which will be distributed to the relevant parties. All
requisite amendments to the Health and Safety Plan will be facilitated. The final Health
and Safety Plan will be approved in writing.

4 Monitoring of the Health and Safety Plan during Construction

The Health and Safety Plan of the Principal Contractor will be monitored during
construction. Monthly audits will be conducted on site, and a monthly report will be
produced. The inspections will include amongst others, the use of protective
equipment, documentation audits, risk assessments, safe working practices, etc.

Environmental Issues

Construction is not an inherently environmentally friendly industry and much research

has linked it to environmental disruption and pollution. Construction is one of the major
contributors to environmental impacts carrying pollution risks, typically classified as air
pollution, waste pollution, noise pollution, and water pollution. Sustainable
construction are viable with the input from those who can make changes in the
industry, such as developers, contractors, architects, planners, and others must be
provided in a cohesive and willing manner.

Identification of Environmental Aspects and Impacts

The Contractor shall identify likely aspects before commencing with any construction
activity. Examples of environmental aspects include:
(a) Waste generation
(b) Stormwater discharge
(c) Emission of pollutants into the atmosphere
(d) Chemical use operations;
(e) Energy use operations;
(f) Water use operations; and
(g) Use of natural resources.

Thereafter, the Contractor shall programme his work in such a way that each cause
and effect of a construction activity is also identified and the activity planned so as to
prevent any impact from happening. If prevention is not practicable, or in the event of
mishap or misapplication, the Contractor shall provide plans and measures for the
Environmental Managers’ approval, which will limit and contain the magnitude,
duration and intensity of the impact. The Contractor shall demonstrate that he is
capable of carrying out any repair and reinstatement of the damaged environment.
These requirements shall be concurrent with the time constraints to produce an
approved construction programme according to the General Conditions of Contract
and the Scope of Work.

Listed below are some environmental impacts that could adversely alter an aspect of
the environment through usual construction activities:

(a) Pollution of atmosphere, soil or water;

(b) Destruction or removal of fauna and flora and effect on biological diversity;
(c) Deformation of the landscape;
(d) Soil erosion;
(e) Destruction of historical/heritage sites;
(f) Effect on the built environment; and
(g) Effect on agricultural land and wetlands.

General good construction practice will play an important role in avoiding the
occurrence of an Impact. The Contractor’s attention is drawn, in this regard,
Environmental Management of Construction Activities.
Stakeholder Management and Reporting

For each and every project to succeed, it is of paramount importance to identify key
stakeholders during the planning process group. Morad would carry out the
stakeholder management and reporting by following the Project Management Body of
Knowledge (PMBOK) as a guide, through-out the project. In its definition, Morad define
Stakeholder as a group or a person who has vested or perceived interests in a project
also as a person who is directly or indirectly affected by the project. In order to
effectively, efficiently and prudently manage and engage the various stakeholders in
a project, Morad will identify and categorise stakeholders based on their interest in a
project.

In doing the stakeholder identification Morad would categorise various stakeholders in

a project using the following parameters of classification.

• The beneficiary/those supporting the project

• Those opposing the project
• The regulatory bodies/agencies
• The other project team members

During the project kick-off meeting (Inception meeting), which is the official meeting
between the client and the project team. Morad will identify and categorise different
stakeholders that will be affected by the project. One of the mechanistic ways Morad
will apply in doing this, is through the preparation and updating of the stakeholder
register. Since this is done at the planning life cycle of the project, the contents of this
register maybe high level (rough) not in details. It would be imperative for Morad to
engage and influence all the relevant stakeholders to have a common understanding,
goal and focus on the project objectives and deliverables. Morad will engage various
stakeholders by ensuring that all the stakeholders have a clear understanding of their
responsibilities in the project. Additionally, Morad will employ different methods
adequately throughout the project for example, Morad Project Manager will draw-up a
meeting schedule in how he will engage with different stakeholders under different
clusters.

Morad’s Project Manager will manage various stakeholders in a cordial manner, he

will start by outlining different communication channels, this will assist in making sure
that correct message is conveyed/transferred to the intended audience. In mastering
the art engagement, Morad will facilitate discussions with the mutual intention of
bringing two opposing parties on board.

One of the key tools and techniques of stakeholder engagement That Morad will
conduct is project reporting/feedback. Morad will use this baseline measure to check
if is winning in engaging as well as influencing various discussions. When it comes to
 reporting requirements Morad will use a simple, clear and eloquent language that all
the stakeholders can easily grasp and understand. Also, when it comes to the
reporting requirement, Morad would perform this through weekly/bi-weekly, quarterly
and monthly progress meetings. This is where Morad will set up a platform were all
stakeholders engage each other on face-to-face basis, where different ideas and
opinions are exchanged.

Another method of stakeholder reporting that Morad will apply is through the provision
of different quality projects reports. These reports that are compiled by Morad are
earmarked for different key stakeholders, the intention with this set of documents is
for Morad to report to stakeholders be it the project challenges, risks and success also
to provide a sense of the progress status and trend analysis as far as the project is
concerned. For all the stakeholders to feel as part of the project, Morad will consistently
engage them and always have a sense of seeking/obtaining the buy-in or positive
response from them (stakeholders). For any project to progress all the stakeholders
needed to be updated and informed as what benefits and importance the
implementation of the proposed will bring which Morad will do in discharging its
responsibilities. Stakeholder management is basically the principle of making sure that
irrespective how much various role-players differ, their difference of ideas wont
hamper or negatively affect the project. In summary during the planning of the project
to formulate the stakeholder register various common and typical examples are used.

The reports will be communicated to the stakeholders using a communication matrix

that will be developed by Morad. The communication matrix will be as follows;

Communication Description Frequency Format Participants/Distribution Deliverable Owner

Type
Email summary Weekly Email Project Sponsor, Team Status Report Project
Weekly Status of project status and Stakeholders Manager
Report
Meeting to Bi-Weekly In Project Team Updated Project
Bi-Weekly review action Person Action manager
Project Team register and Register
Meeting status
Present metrics As needed In Project Sponsor, Team Status and Project
Project Monthly and status to Person and Stakeholders Metric Manager
Review (PMR) team and Presentation
sponsor
Present closeout As needed In Project Sponsor, Team Phase Project
Project Gate of project Person and Stakeholders completion Manager
Reviews phases and report and
kickoff next phase kickoff
phase
Review of any As needed In Project Team Technical Project
Technical technical Person Design Manager
Design Review designs or work Package
associated with
the project