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Fiscal  Voucher  Coordinator  Position  

Reports to WIA Fiscal Manager


 

Job Summary:

Under the general direction of the WIA Fiscal Manager, performs reviews of vouchers
submitted by assigned service providers to determine financial compliance. Provides technical
support to delegate agencies. Prepares and submits accounting reports to the Fiscal Managers
and highlights any irregularities. Assists Fiscal Managers with any duties as assigned.

Key Responsibilities and Duties:

Reviews, interprets, analyzes and processes voucher invoices for payment. Reviews voucher
submission and related supporting documentation from grant recipients for compliance with
WIA laws and regulations, GAAP and sound internal control practices.

Provides technical support to delegate agencies and employers. Coordinates with Fiscal staff as well
as Program staff as to resolve broader systemic issues.

Utilizes appropriate financial software systems to access and manipulate financial data.

Assumes responsibility for a variety of financial records and operations subject to the review of
the Fiscal Manager and CFO.

Develops and maintains extensive financial and account records and logs as required. Regularly
updates and tracks the processing and payments of vouchers to ensure timely turnaround.

Prepares and maintains Cash Requests, including but not limited to:
-creating and cutting check batches
-ensuring all necessary reports/documentation is present for request support
-monitoring cash flow, and releasing checks when appropriate

Reconciles bank statement against accounting system to ensure tight fiscal control on cash flow.

Prepares and distributes Quarterly Reports to aid sub-grantees in expenditure tracking to ensure
budget accuracy.
Ability to present information to delegate agencies when necessary.

Responsible for Fiscal email, including but not limited to:


-downloading and archiving communication/vouchers
-responding to sub-grantee questions/concerns
-handling customer service issues
-working with Accountants and Fiscal Manager when necessary to solve escalated issues

Point of contact for budget revisions and modifications. Prepares documentation to begin process
of revision; after approval from Accountant/Fiscal Manager communicate with agency to update
with appropriate forms, as well as ensure spreadsheets are updated and revisions are properly
filed electronically.

Organizes and maintains financial records and office files. Archives files and maintains proper
documentation for all necessary transactions to ensure compliance with federal regulations.

Performs a variety of professional tasks relative to assisting in the day-to-day maintenance of


accounting systems for The Partnership.

Other duties as assigned.

Minimum Qualifications:

• Two years of paraprofessional accounting or auditing experience, or an equivalent combination of


training and experience.

• Two (2) years of professional experience in administering grant funded public programs.

Knowledge, Skills, Abilities and Other Characteristics:

Knowledge of Workforce Investment Act (WIA) rules and regulations,


and regular review of all financial records to ensure compliance with all
applicable federal, State and local acts, laws, ordinances, rules and regulations.

Knowledge of basic GAAP: Generally Accepted Accounting principles and procedures.

Good knowledge of accounting terminology and financial record keeping.

Ability to trace transactions through financial record, compile data and prepare reports.

Ability to operate a personal computer.

Good typing skills.

Ability to implement workflow procedures.

Good skill in recording and reconciling financial transactions.


Good communications skills.

Ability to interact effectively with supervisors and team members.

Excellent skill in identifying possible accounting errors, inconsistencies, and unlawful practices.

Skill in organizing information in a logical manner to support accounting results and to provide
an organized audit trail.

Ability to maintain an attitude of professional skepticism throughout voucher reviews.

Knowledge of sound internal control concepts and procedures.

Ability to objectively and positively interact with sub-grantees in resolving accounting and
reporting issues.

Ability to identify errors, irregularities and illegal acts and take appropriate action.
 
Working knowledge of applicable software programs, such as; Microsoft Word, Excel, Great
Plains or similar software.
 
The duties listed are not set forth for purposes of limiting the assignment of work. They are not to
be construed as a complete list of the many duties normally to be performed under a job title or
those to be performed temporarily outside an employee's normal line of work.