N tation v3 (201 ic THE POST OFFICE GROUP LITIGATION INTHE HIGH COURT OF JUSTICE QUEENS BENCH DIVISION Rolls Building Fetter ‘London, EC4A 1NL Date: 15 March 2019 Defendant ‘Appendix 4Claim No: HQ16x01238, H@17X02637, HQ17X04248 Branch is at the end of a Branch Trading Period. t ‘SPM balances stock units This process includes the SPM checking whether there are any Transactions Corrections which have not yet been processed. if so, the process in Flowchart 1 is followed until all ‘TCs are either made good, or settled centrally to the SPMR's customer account. ‘The process also includes the SPM printing from Horizon a stock unit balanoe snapshot which allows the SPM to check the stock / cash which is in the branch against the stook / ‘cash which Horizon states should be in the branch. J ‘SPM addresses any discrepancies shown on the system Hf, after balancing a stock unit, the system shows a discrepancy, then the discrepancy will be transferred to the branch's Local Suspense account. If after all stock units have been balanced, there remains a discrepancy in the Local Suspense account, the SPM can: (1) Make good the discrepancy by cash — the SPM puts cash into the branch (for a shortfall) or removes cash (for a gain) equivalent to the value of discrepancy. (2) Make good a shortfall by cheque - the SPM puts a cheque into the branch which is ‘equivalent to the value of discrepancy. (3) If the discrepancy is £150 or more, settle centrally — a credit or debit is entered into the ‘PM's branch account so as to balance it, and a corresponding debit or credit is made in the SPM's customer account with POL. ‘SPM produces a Branch Trading Statement ‘This process requires the SPM to declare the ‘eash and stock in branch. J Ifthe SPM wishes to dispute a discrepancy (whether it has been settled centrally or made good), the SPM may contact NBSC to lodge a dispute (before, at the time of or after submitting the BTS).