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Deployment Options
Adoption Scenarios
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Currency Configuration
Project Work
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Project Work
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Project Work
Liquidity Forecasting
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Preparing for Migrating Special Purpose Ledger, Sub Ledger to Simple Finance
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Category Maintenance
Default Parameters
Maintaining Plans
SAP introduced SAP HANA in 2010 as a fast database, a significant change that revolutionized the
approach to database record storage changed. It can support both row-based and column-based
storage, which is its strength. What’s the difference?
Row-based storage stores table records in a sequence of rows while column-based data is stored in
columns. So what? The difference is faster data access, better compression, and improved parallel
processing which the means fast, on-the-fly aggregations; ad-hoc reporting; and it’s made possible when
transaction data is stored in a column-based table.
That is SAP HANA: what has that got to do with your ERP suite?
Everything. It is well-documented that SAP are betting the house on their new business suite, S/4HANA,
which is designed for the digital economy.
Haroon Arshad, a SAP Solution Lead Finance on an S/4HANA Finance implementation said “With the
ability to retrieve information and data quicker, now it was time to utilize it. This meant the application
layer would also need to change so the full benefits of speed could be harnessed. EHP 7 was the first
push from SAP. Code optimization, shifting processing logic to the database meant that time was saved
as calculations were performed at the database level. This improved especially large calculation such as
month end settlements, variance calculations and interest calculations.”
Then Came Simple Finance
The first module released was S/4HANA Finance (previously known as Simple Finance/ sFIN). SAP
redesigned data structures and the application layer. New concepts have been introduced, including:
Universal journal
Central Finance
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As a result, all financial information can be sourced from one table, known as ‘ACDOCA.’ “It allows
bringing data from General Ledger, Asset Accounting, Material Ledger, Controlling (Including coding
block & CO-PA) into one journal. By this one master stroke, SAP has overcome the need of reconciliation
(FI & CO), has overcome the need of settlement (All cost elements, including secondary cost elements
are G/L accounts) & has done away with index tables /aggregate tables.”
This has a direct impact on presentation of data as you have the ability to utilize BI, Fiori and SAP HANA
Live content far greater in S/4HANA Finance than in the previous ECC version.
What Isn’t SAP HANA?
Haroon said “there are myths about SAP HANA which are wrong. Two of them are:
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1. If you are doing a Greenfield implementation or an upgrade without migration, the challenges
exist mainly in process definition. Heron added “We had challenges in process definitions as
information processing is challenging. Partly it’s because if a client is using SAP BW or embedded
BW, the sourcing of information as well as data footprint impacts have to be considered.” A
clear strategy will be required on what reports will be used, which reporting platform will be
used.
The next biggest challenge will be around data migration. If you are coming from a classic General
Ledger (GL), serious thinking is required on New GL and document splitting. If you are coming from
As a result, configuration, transactional data and balances and migration of code and customer
enhancements is carried out.
An additional option, where a client may require running legacy SAP system in parallel to a new release
from SAP, Central Finance is available now to bring legacy data into the new SAP environment. Central
Finance can be used on top of a legacy environment for reporting purposes and can source data from
multiple systems whether they are SAP or non-SAP.
Cash Management is also revamped in S/4HANA Finance and provides new look liquidity forecasting,
cash position, bank management and treasury processes. Additional process design efforts would be
required in this space. “Data input, process transaction remains the same. What changes is the system
architecture under the hood. Ultimately reporting is the improved by miles.”
“From an implementation point of view it would be unwise to implement ECC now. If you upgrading or
doing a new implementation the future is SAP HANA.”
User experience must be considered when migrating. SAP have a number of tools to help give the user a
better experience. The frontend tools that are recommended with S/4HANA Finance are SAP NWBC
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(NetWeaver Business Client), Fiori, Lumira and SAP Screen Personas. “I expect classic GUI to be phased
out”. NWBC is used to run standard transactions, Fiori to put that information onto tablets and phones,
Lumira helps make even the ugliest of data sources more pleasing to the eye and easy to understand.
Similarly, when the business want to customize to their personal requirements they can use SAP Screen
Personas and it can be faster and easier than developing custom applications.
Conclusion
To make S/4HANA Finance simple, org structures must be simplified. For example, chart of accounts,
profit centers and cost centers need to be redefined. Reporting is now more powerful and we don’t
need complex over engineered organizational structure designs.
From a future perspective once S/4HANA Logistics and S/4HANA HR will be introduced into the full
S/4HANA suite, integration of S/4HANA Finance with other modules will be improved.
Pre Checks
Cloud or On Premise:
Companies have the options of running Cloud, On Premise, or a mixture of both. Depending on your
organization, industry or country, your options may be restricted. If you have the choice, Cloud is often
cheaper with fewer maintenance costs. With the growing awareness and appetite for Cloud the space is
getting bigger as companies like Amazon (AWS), Microsoft (Azure) are building regional Clouds offering
more options to the market.
The why?
If you are a CIO and have KPIs you want to monitor, you can have a Fiori dashboard based on SAP HANA
Live. This will give you real-time, not close to real-time but “really real-time” data!” SAP HANA has
smashed the difference between OLAP and OLTP. Everything is now on one database.
“S/4HANA Finance is becoming something very beautiful. It is a lot easier to provide the information to
the business”. ECC was a very mature product and S/4HANA Finance has added on top of a robust
presentation.”
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SAP already have a number of customers up and running with S/4HANA. For example “UNIORG has
better alignment between finance and controlling, faster and easier reporting, and a continuous closing
process.”
Per SAP Insider, “Convergent is using SAP S/4HANA and SAP S/4HANA Finance to manage rapid, 200%
growth. The company went live in just 3 months – and has already reduced days sales outstanding (DSO)
and set up real-time invoicing”.
Asian Paints — the largest paint company in India, “look forward to delivering new capabilities of real-
time transactions with analytics to the entire organization and reworking the way that we look at our
product line profitability, our geographic profitability, and most importantly, the global consolidation of
accounts on this reimagined platform.”
The Users
I have spoken to numerous specialists about S/4HANA Finance. While there are many benefits. One
problem that you will have is not everyone
likes change. From the information I have gathered on the new implementations, one thing stands
out: do not forget about the users.
The future
To borrow a phrase, “Tomorrow will be nothing like today.” Real-time data means more informed
decisions can be made. The business landscape is changing and this presents opportunities. How will
they be taken?
Migration prerequisites:
Any customer running today ECC6, with whichever Enhancement Package, can consider migrating to
Simple Finance.
It is a migration in 2 steps: ECC6 EhP7 on any DB => Suite on HANA EHp7 =>sFIN
As of today, there is not a direct migration path from ECC6 EhP7 to sFIN. You have to perform the
intermediary step to Suite on HANA. This should change in the future.
The actual migration to the GL in SAP Accounting is actually easy. For the most part, this is a technical
migration. Some functional aspects, which I will cover below, must be kept in mind, but it is above all a
technical migration, not a functional project.
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The remaining physical tables are fully Line Items based. All dimensions are available for fast
analysis with SAP HANA. There are no more limitations by pre-defined totals or aggregates as before.
Data structures can be easily enhanced with custom dimensions (just update the line item table).
If you are not already using New General Ledger Accounting, execute the following activities in the
Customizing system:
Deployment:
SAP’s Financial & Controlling module (one of the core modules from SAP, since its R/2 days) is a pretty
mature offering with awesome breadth and depth. But over the years, the world has changed a lot.
New financial regulations across the globe are necessitating change. There is also a need for lightning
fast financials reporting. The world of data is changing swiftly and financial operations must deal with
enormous amounts of data processed at higher speeds and make sense of it.
Considering this and to leverage its high-performance HANA platform, SAP has taken its Financial &
Controlling module to the next level by launching “Simple Finance” (short form- SFIN) with SAP Business
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suite 4 HANA (i.e. S/4 HANA) ). And while doing it, SAP not only overcame some of the short-comings (of
traditional FICO module) but also packed it with some powerful new features.
In Simple Finance, SAP has introduced a new table named ‘ACDOCA’ for the Universal Journal. It
allows bringing data from General Ledger, Asset Accounting, Material Ledger, Controlling
(Including coding block & CO-PA) into one journal. By this one master stroke, SAP has overcome
the need of reconciliation (FI & CO), has overcome the need of settlement(All cost elements,
including secondary cost elements are G/L accounts) & has done away with index tables
/aggregate tables.
Index tables removed – BSIS, BSAS, BSID, BSAD, BSIK, BSAK, BSIM, FAGLBSIS, FAGLBSAS
Aggregate tables removed – GLT0, GLT3, FAGLFEXT, KNC1, LFC1,KNC3, KFC3, COSS, COSIP
Tables removed – FAGLFLEXA, COEP, ANEP, ANEA, ANLC, ANLP, MLIT
Material Ledger - Contents of tables MLIT, MLPP, MLPPF, MLCR, MLCRF, MLCD, CKMI1, BSIM are
now stored in ACDOCA. MLHD data is stored in BKPF
Focus will be on Account-based CO-PA
The Journal Entry consists of a header (stored in table BKPF) & items (stored in table ACDOCA).
(Table BSEG continues for items. But it stores items coming from classical FI postings like FB01,
FB50, FB60, FB70 etc.)
ACDOCA provides 6 digit field for document line item numbering & 23 characters for currency
field. It provides multi-GAAP capability through “RLDNR” dimension (Ledger in GL accounting)
Profit Center Accounting (PCA), Sp. Purpose Ledger (FI-SL), & Consolidation (EC-CS) remain
untouched & work as before. Components built with FI-SL technology like Joint Venture
accounting & Public sector are untouched & work as before. Cost-based CO-PA works as before.
The ACDOCA design provides the highest level of granularity to users. It enables trial balance
with many drill-downs & also provides multi-dimensional income statement.
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Insert region:
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Currencies:
Save
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save
Define company
If your organization uses several clients,the companies which only appear as group-internal business
partners, and are not operational in each system, must be maintained in each client. This is a
precondition for the account assignment of a group-internal trading partner.
Companies must be cataloged in a list of company IDs which is consistent across the group. The
parent company usually provides this list of company IDs.
It is also acceptable to designate legally dependent branches 'companies' and join them
together as a legal unit by consolidation.
Company Code:
Smallest organizational unit of external accounting for which a complete, self-contained set of accounts
can be created. This includes the entry of all transactions that must be posted and the creation of all
items for legal individual financial statements, such as the balance sheet and the profit and loss
statement.
The company code is an organizational unit used in accounting. It is used to structure the business
organization from a financial accounting perspective.
The company code is an organizational unit used in accounting. It is used to structure the business
organization from a financial accounting perspective.
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Click on
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Define your credit control areas. The credit control areais an organizational unit that specifies and
checks a credit limit for customers.
A credit control area can include one or more company codes. It is not possible to assign a company
code to more than one control area. Within a credit control area, the credit limits must be specified in
the same currency.
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Organizational unit that represents an area responsible for granting and monitoring credit.
This organizational unit is either a single company code or, if credit control is performed across several
company codes, multiple company codes. Credit information can be made available per customer within
a credit control area.
The credit control area is used for credit management in the application components Accounts
Receivable (FI-AR) and Sales and Distribution (SD).
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Click on Continue
Create your company codes. The company code is an organizational unit used in accounting. It is used to
structure the business organization from a financial accounting perspective.
Define your company codes by specifying under a key the following information:
Address data
Country currency
You must also enter a country key and a language key for each company code.
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A business areais an organizational unit within accounting that represents a separate area of operations
or responsibilities in a business organization.When defining a business area, you enter a four-character
alphanumeric key and the name of the business area. In a client, you can set up several business areas
to which the system can assign the postings made in all company codes
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The functional area field appears in the documents of the applications FI, CO, Profit Center Accounting
(PCA), and Special Purpose Ledger (SL). Combined with the G/L account, the functional area determines
the position of the value in the profit and loss statement. Functional areas allow you to create financial
statements to meet US GAAP requirements.
In the R/3 System, the G/L account totals records do not contain cost center or other cost element
information. Totals records are kept per account (such as salaries). The salaries can appear in the cost of
goods sold as labor or for example as sales and marketing expenses. As additional identification at the
line item level, the functional area specifies the position to which the salary expenses are posted in the
profit and loss statement.
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A consolidation business areais an accounting organizational unit that represents a central business
segment within a business organization and that has a balance sheet which can be included in business
area consolidation. In the SAP system, you execute the functions for consolidating business areas based
on consolidation business areas.
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Create your financial management (FM) areas. The financial management area is an organizational unit
within accounting which structures the business organization from the perspective of Cash Budget
Management and Funds Management.
Define the functional characteristics of FM areas separately for both Cash Budget Management and
Funds Management in the implementation guide for each of these areas.
NOTE : In the event that you later want to change the FM area currency, bear in mind that you cannot
do this after you have posted any actual data for this FM area in the feeder systems (Financial
Accounting, Materials Management).
You maintain the other FM area parameters, such as the fiscal year variant, later.
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Segment
Division of a company for which you can create financial statements for external reporting.
Structure
US GAAP and IAS set out different requirements regarding segment reporting:
US GAAP requires a virtually complete balance sheet at the segment level for segment reporting
(essentially everything apart from stockholders' equity). The segment is defined as a subarea of a
company with activities that generate expenses and revenues, with an operating result that is regularly
used by management for profit assessment and resource allocation purposes, and for which separate
financial data is available.
IAS requires for segment reporting primary and secondary segmentation, which have different reporting
depth. A distinction is made between the following types of segment:
Business segment
Geographical segment
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has risks and revenues that differ from those in other geographical segments active in other
fields of business.
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Assignment:
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Assign the company codes which you want to include in the group accounting to a
company.
NOTE: You must have first completed the steps Create company codeand Create company.
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Assign company codesto a credit control area.You must first have performed the steps "Create company
codes"and "Create credit control area"
NOTE: Assign each of the company codes to a credit control area as you require.2. Ensure that the
appropriate credit limit is specified for the credit control areas and/or for the individual customers. You
determine the credit limits via the Accounts Receivable area menu.
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Allocate the business areasto consolidation business areas,as required for consolidation.
You must first perform the steps Create business area and Create consolidation business area.
NOTE: Allocate the business areas to the consolidation business areas in a 1:1 or N:1 ratio
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Assign each company code which is relevant to Cash Budget Management or Funds Management to a
FM area.
In the case of cross-company-code Cash Budget Management/Funds Management, you can combine
several company codes in a single FM area. You must assign all the company codes in question to the
same FM area.
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No commitment items have yet been posted in any of the G/L accounts in the company code in
question
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"Consolidation companies" are created by combining (legal) companies with business areas.
Consolidation companies form the basis of business area consolidation.
Define the consolidation companies as being combinations of (legal) companies and business areas.
Before you do this, you need to define your consolidation companies in the Enterprise Structure IMG
(see the "Requirements" section below).
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In this section I will cover both Field Status Groups (FSG) and Field Status Variants (FSV), FSG control the
additional account assignments and other fields that can be posted at the line item level for a G/L
account, it is important to remember that field status of your account must mesh with the field status
group of the posting key and/or Material Management (MM) movement types. A common posting error
occurs when a field in the G/L field status group and the same field in the MM movement type field is
suppressed. It is a good idea to keep as many fields as possible optional and to make only the most
important fields as required or suppressed.
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All fields on a form will normally have a field status, however you cannot attach a field status to some
fields such as those in the document header. The field status is influenced by posting keys, specifications
in the document and by the field status groups.
To make life easy SAP groups fields into field groups (FSG), that are defined in the company code area of
each G/L account, a visual representation of this is below
The FSG determines which fields are ready for input during document entry, you cannot enter an FSG in
the customer or vendor accounts, it is determined from their respective reconciliation accounts via the
G/L account number in their master records. In G/L you cannot differentiate field status by posting keys
since there is only two such keys (40 and 50) for postings to G/L accounts and the status operational
entry field assigned to these keys has no effect on the field status.
There are 42 defined FSG in the SAP system, all starting with "G", each FSG is made up of subgroups that
include the following
General Data
Additional Account Assignments
Materials Management
Payment Transactions
Asset Accounting
Taxes
Foreign Payments
These will appear in blue or black, if in black all the fields will be suppressed as they are not relevant for that
particular FSG. A screenshot of the FSG is below which was obtained by using transaction code OBC4, for example
payment transactions is in black which means that all the fields are suppressed, where as general data is in blue
which means at least one field is either optional or required
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Click on
Select
Double click on
Select
Change to
Enter
Again Select
Change to
Enter
Click on Continue
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Assign the company codes in which you want to work with identical field status groups to the same field
status variant. You define your field status group per field status variant.
Click on
Click on
Click on Continue
Click on
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Click on Continue
Click on
Click on
Chart of Accounts
Before you prepare for G/L account creation in the R/3 System, you may have to revise your existing G/L
chart of accounts. This may be necessary because:
You want to reduce the number of G/L accounts you are already using.
Your current organization has several legally independent companies using different
G/L accounts, but you now want them all to use the same chart of accounts in the R/3 System.
You want to extend the length of the account numbers.
Your cost accounting operations are currently carried out in financial accounting, but in
the future you want to implement cost accounting as a separate component.
Activities: Prior to creating a chart of accounts and G/L accounts in the system, you should go through
the following activities to find out which accounts your organization requires.
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1. Determine the account classification (such as account system) you want to use to structure your chart
of accounts with.
2. Find out from your employees which G/L accounts are needed for which business transactions and
which accounts they currently post to.
4. Determine which particular accounts are used for automatic postings or special G/L transactions in
the R/3 System. Decide which ones you want to include in your chart of accounts. To do this, analyze the
charts of accounts delivered with the standard system.
Additional Information: The Financial Accounting documentation describes those G/L accounts that are
specially needed in the R/3System from a business perspective.
Chart of Accounts
One for the first big hurdles is settling on a chart of accounts, before discussing the chart of accounts it is
essential that both you and the client personnel responsible for design decisions have a clear
understanding of the differences between FI and CO, the main reporting purposes of FI is external legal
reporting to outside authorities (Securities and exchange commission, Internal Revenue Service, etc),
the main reporting of CO is internal managerial reporting. It is common for chart of accounts to include
general ledger accounts, geographic regions, departments codes, etc.
is used to record the day-to-day transactions in the company code, it is also know as the
Operating Chart standard chart of accounts both FI and CO make use of these element. This can be different
of Accounts from the country chart of accounts. Each company code will work with exactly one operating
chart of accounts though the same chart can be assigned to more than one company code.
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is used for consolidating all company codes (with different operating chart of accounts)
Group Chart of
belonging to a company, the assignment of group chart of accounts to a company code is not
Accounts
mandatory, this is also known as the corporate chart of accounts.
The collection of various charts of accounts that can bed used in a client is known as the chart
Chart of of accounts list, you will add all the charts of accounts that you may need in this list so as to
Accounts List meet the statutory or legal requirements, location requirements and corporate reporting
requirements of several company codes of your company.
Edit Chart of Accounts List: In the chart of accounts list you enter the charts of accountsthat you
want to use in your organization (at client level).
Standard settings: The list already contains sample charts of accounts for some countries. Charts of
accounts GKR and IKR, for example, have been entered for Germany.
Activities:
1. Check whether you can use one of the charts of accounts supplied with the standard system. To do
this, you can display the charts of accounts on the screen or print them out using the "Chart
of Accounts" program. You can find the program under
Accounting -> Financial accounting ->General ledger -> Information system -> General Ledger Reports ->
Master Data -> -> Chart of Accounts
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.2. If you want to create your own chart of accounts, enter it in the chart of accounts list.
Click on
Click on
Click on
Click on Continue
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Which fields are required and optional entries when creating and changing master records
Which fields are sup Click owned when creating and changing master data. It enables you to
control the layout of screens.
Use account groups to combine accounts according to the above criteria (for example, a P&L account
group, asset account group and material account group).
Note: Account groups for G/L accounts are based on the chart of accounts.
Click on
Click on
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Click on
Click on
For each company code, you need to specify which chart of accounts is to be used. Several company
codes can use the same chart of accounts.
Requirements: The chart of accounts must be defined in the chart of accounts list. Choose Edit Chart of
Accounts List to enter a chart of accounts in the chart of accounts list.
Click on
Click on
Click on
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Click on
Click on
Assign a retained earnings account to each P&L account by specifying a P&L statement account type in
the chart of accounts area of each P&L account.
At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained
earnings account. You can define one or more P&L statement account types per chart of accounts and
assign them to retained earnings accounts.
Click on
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Click on
Click on
Click on
An accounting period is also known as the fiscal year which usually runs for 12 months (each month =
one period) with your company publishing a financial statement for each fiscal year as well as taking
stock inventory. Each period within a fiscal year is known as a posting period. When you post
transactions in the SAP system each transaction is assigned to a particular posting period (made up of
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month and year) and the transaction figures are updated for that period. SAP identifies documents using
document type, fiscal year and posting period. It uses Fiscal Year Variants (FYV) to manage fiscal years
and posting periods variants to open or close posting periods.
There is also a concept called special period to manage activities such as period-end closing (audit or tax
adjustments), a fiscal year can have fewer than 12 months known as a shortened fiscal year, there are
two definitions for a fiscal year
There are 12 posting periods that correspond to the 12 calendar months, with the first posting
Calendar Fiscal period starting on 1st January. Normally you use the calendar as the fiscal year which means the
Year start and end date of each posting period is the same as that of the corresponding calendar
month. Depending on posting date the system will assign the correct period to a transaction.
a fiscal year that does not corresponding to a calendar year is known as a non-calendar fiscal
Non-Calendar year, and thus such posting periods may or may not match to the calendar months. Its possible
Fiscal Year that a fiscal year has fewer then 12 posting periods (shortened fiscal year) which means you have
to define the number of posting periods.
Calendar Year Calendar Month Fiscal Year Posting Period Start Date End Date Year Shift
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The below diagram shows you what can be achieved with the fiscal year
Lets see some examples to fully understand, the first example is of a posting period that is the same as
the calendar month, first I will start with a fiscal year starting on 1st Jan, here you can see no year shift,
this is as simply as you can get, also note 29th February which can include a leap-year.
Calendar Year Calendar Month Fiscal Year Posting Period Start Date End Date Year Shift
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In the next example of a posting period that is the same as the calendar month, the fiscal year starts on
1st July which means that we have a year shift in January, which means that fiscal year matches for all
posting periods.
Calendar Year Calendar Month Fiscal Year Posting Period End Period Year Shift
2013 8 2013 1 15-Aug 0
2013 9 2013 2 15-Sep 0
2013 10 2013 3 15-Oct 0
2013 11 2013 4 15-Nov 0
2013 12 2013 5 15-Dec 0
2013 12 2013 6 31-Dec 0
2014 1 2013 6 15-Jan -1
2014 2 2013 7 15-Feb -1
2014 4 2013 8 15-Mar -1
2014 4 2013 9 15-Apr -1
2014 5 2013 10 15-May -1
2014 6 2013 11 15-Jun -1
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A fiscal year that is shorter than 12 months is known as a shortened fiscal year this may be the case
when you start a company or switch between calendar fiscal year to non-calendar fiscal year. A
shortened fiscal year is non-calendar and year-dependant and should always be followed by a complete
fiscal year. If you implement FI-AA or another component such as MM, CO you need to ensure that each
fiscal year begins with a period number 001, this allows asset depreciation calculations to be carried out
accurately. You can do this by specifying the number of periods for both the normal fiscal year and the
shortened fiscal year. If you define a fiscal year with periods for example it can contain a shortened year
with eight periods (001 - 008) and the remaining calendar year having the first four periods.
SAP also allows you to divide the last posting period into special periods to facilitate closing operations,
the special periods help you create more than one supplementary financial statement. In G/L accounting
you can have a maximum of 16 periods which includes the special periods, however in FI-SL you can use
a maximum of 366 posting periods.
SAP has a number of preconfigured FYV's, below are the calendar FYV's they all start with K and the
number represents the number of special periods
If you wanted to create a new FYV then we use transaction codeOB29, select the new entries button and
fill in the details below, once saved highlight the FYV and then you select the periods folder in the left
hand dialog structure box, FYV - is a two digit alphanumeric identifier
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Calendar Year - select this if you are defining a calendar fiscal year as we mentioned above
No. of posting periods - enter the number of posting periods, maximum of 12
No. of special periods - enter the number of special periods, maximum of 4
You can now enter the periods for the FYV, this is the same as we discussed earlier, notice that although
we specified that we want 4 special periods we don't define them.
Now we can assign the FYV to our company codes, we did see this in the Enterprise section, this must be
done before you can post any transactions, for this we can use transaction code OB37, as you can see
they are already configured, to change just use the drop down list and save. If you need to create year-
dependant years then you need to create new FYV and assign them to the relevant company codes
every year. You don't need to close earlier fiscal year before making a posting into the new fiscal year
because the new fiscal year is opened automatically by the SAP system when the first posting is made in
that year.
There are two tables that you can look at, one that holds the fiscal year variant (T009) the other holds
the periods (T009B), in the screenshot for the period I am displaying the R1 FYV periods.
Click on
Select
Double click on
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Click on
For every company code, you must specify which fiscal year variant is to be used.
Requirements: Defined the relevant fiscal year variant. The variant does not contain more than 16
periods. For more information.
Click on
Click on
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Assign - V3
Click on
Click on Continue
Standard settings: A separate variant for posting periods is defined for every company code. The name
of this variant is identical to the company code name. Every company code is allocated to this variant
with the same name. Thus nothing has changed in the system yet: Every company code has its own
variant. If you want to and can continue working on this basis (for example, if you manage with only
a few company codes), you do not have to make any changes in the configuration. If however, you
want to use identical variants in several company codes, you must change the default settings as
described in the "Activities" section.
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Activities
Click on
Click on
Click on
Click on Continue
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Make the specification that is necessary to be able to work in several company codes with the same
variant for open posting periods. For this reason, you assign the same variant key to the company codes
you want to group together.
Click on
Click on
Enter VARIANT
Click on
Click on Continue
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Specify which periods are open for posting for each variant. You have two time intervals (time period 1
and time period 2). In each interval, specify a period lower limit, a period upper limit, and the fiscal year.
You close a period by selecting the period specifications so that the period to be closed does not fall
within them. You can also assign authorization groups for permitted posting periods. This means that in
month-end or year-end closing for example, you can open some posting periods for specific users only.
The authorization group only has an effect on time period 1. The authorization object is F_BKPF_BUP
(Accounting document: Authorizations for posting periods). For more information about assigning
authorizations
Note: Specify G/L account numbers for your specifications. You define the permitted posting periods for
the sub-ledger accounting accounts using the relevant reconciliation accounts. To do this, specify the
account type for the sub-ledger accounting, such as D or K, and the relevant reconciliation account.
Caution: There must be a minimum entry for each variant. This entry must have “+” in column K , and the
columns From Account and To Account must not contain entries. In the columns for the posting periods,
specify the periods you want to always be open in this variant. With further entries, you define
more specifically which periods are to be open for which accounts.
Activities
2. First enter the periods permitted for posting for all variants (minimum entry).
3. Then add entries for account types or account areas if the periods are to be further restricted
for specific accounts.
4. In addition, enter an authorization group for each time period 1 in order to limit user access
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Click on
Click on
Click on
Click on Continue
Specify which posting periods are open for the posting for each variant and account assignment object.
Two time intervals are available for this (period 1 and period 2). You specify a lower and upper limit for
the period and the fiscal year in each interval.
You close periods by choosing the period specifications in such a way that the periods to be closed are
no longer included.
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You can also assign authorization groups for permitted posting periods. As such, you can for example
open certain posting periods for specific users only for a particular month or year-end closing. The
authorization group can only be assigned as document header level and is only valid for period 1. The
authorization object is called F_BKPF_BUP (Accounting document: Authorizations for posting periods).
Activities
1. Enter the variant of the posted company code and account assignment object of general
ledger accounting for which you want to either open or close the posting periods.
2. Specify the interval of the affected account assignments and periods that are allowed for the
posting
3. Enter an authorization group for each period 1 for which you want to create an authorization
protection
Click on
Click on
Click on
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Click on Continue
LEDGERS:
EXECUTE
Save
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Click on Position
Save
Save
SAP Simple Finance Add-On for SAP Business Suite powered by SAP HANA:
Check whether the Customizing settings are consistent and meet the prerequisites for migration to the
SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA.
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Execute
Back
Define that users are informed by a message when they want to post in the system although the
migration has not been set to finished.
You can set the migration to finish in the Customizing activity Set Migration to completed.
Standard settings
The message is not shown to first-time customers of the SAP Simple Finance add-on for SAP Business
Suite powered by SAP HANA.
Activities
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2. For message 150 select a user name if the message applies to a specific user. Leave the field
for the user name empty if the message applies to all users.
3. If there is no entry for message 150 yet, create it by selecting New Entries.
Execute
Enter
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Save
In this Customizing activity you activate the SAP reference IMG structure for Financial Accounting (New)
and the menu.
Activities
c) Select Execute.
In the SAP Reference IMG the structure for Financial Accounting (New) is visible and can be used.
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The fiscal year variants between controlling areas and their assigned company codes. For more
information, access the full documentation by choosing the info button in the selection screen after
starting the activity.
Execute
Execute
Back
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Currency settings
Execute
Enter
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Back
Standard: A standard ledger contains a full set of journal entries for all business transactions.
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Appendix: An appendix ledger is assigned to a standard ledger and inherits all journal entries of
the standard ledger for reporting. Postings made explicitly to an appendix ledger are visible in
that appendix ledger but not in the underlying standard ledger. This concept can be used to
avoid duplication of journal entries if many business transactions are valid for both ledgers and
only a few adjustments are required in the appendix ledger.
You also assign company code to ledger, and define currency settings and fiscal year variant.
Requirements
Company codes are created and configured with currency, fiscal year variant, and open period
variant.
Controlling areas are configured with currency type and fiscal year variant.
Execute
Save
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Save
Define a ledger that represents Controlling. That is, a ledger that contains all postings of actual data that
is relevant to Controlling.
This is done by assigning the version 000 to a ledger. You do this on a company code level, but you have
to use the same ledger for all company codes.
The current restriction is that the version 000 must be assigned to the leading ledger.
You have to assign the version 000 to the leading ledger for all company codes that are assigned to a
Controlling area.
Execute
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Save
Create new document types for postings in Controlling, for example you can create a document type
that you can use for the manual reposting of primary costs.
Standard settings
For documents types used in Controlling, the indicator G/L account must be set.
Execute
Save
Define a mapping variant that maps CO business transactions to document types. This mapping must be
done for all CO business transactions that do actual postings.
Upgrades: The migration of the ledger Customizing generates a default mapping variant in which all CO
business transactions are mapped to the document type that was entered in the variant for real-time
CO-FI integration.
Execute
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Save
Save
Document
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Define your document types. Document types are used to differentiate the business transactions and to
manage how document are stored. This documentation describes the special procedure for setting up
document types for New General Ledger Accounting.
Activities: If you only work with one ledger (the leading ledger), proceed as follows: In this activity,
define for all postings the document types for the documents in the entry view. Also assign a number
range to the document types. For example: Document Type SA, G/L Account Document, Number Range
01Document Type SB, G/L Account Posting, Number Range 12
• If you work with a leading ledger and with non-leading ledgers, proceed as follows: Since the majority
of postings have the same effect in all ledgers, define in this IMG activity the document types for the
entry view for postings that affect all ledgers. Also assign a number range to the document types.
Example: Document Type SA, G/L Account Document, Number Range 01Document Type SB, G/L Account
Posting, Number Range 12In the case of postings that do not have the same effect on all ledgers,
proceed as follows:
Postings only for the leading ledger: Define a separate document type for these postings. Assign a
unique number range to this document type. Example: Document Type SX, Closing Postings, Number
Range 90
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Postings for non-leading ledgers: You make these settings under Define Document Types for
Entry View in a Ledger.
Note: By segregating the ledger-related postings (here, the leading ledger) in a separate number range,
you ensure the contiguous assignment of document numbers at the ledger level for each number range
Here, you make the settings specifying the document type for postings to non-leading ledgers.
Under Define Document Types for Entry View, you make the document type settings for postings in the
entry view that affect all ledgers and for postings to the leading ledger.
Activities: To define document types for postings to non-leading ledgers, proceed as follows:
Set up a separate document type for these postings. Assign a unique number range to this document
type for each ledger.
Example:
Document Type SX, Closing Postings, Ledger L2, Number Range 91
Document Type SX, Closing Postings, Ledger L3, Number Range 92
Note: By segregating the ledger-related postings (here, for the non-leading ledgers) in a separate
number range, you ensure the contiguous assignment of document numbers at the ledger level for each
number range.
Within a ledger group, the representative ledger determines the document types and number ranges
applied. For this reason, you cannot perform this IMG activity for a ledger group.
Click on
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Click on Continue
Click on
Click on Continue
Define for non-leading ledgers the document typesfor the documents in the General Ledger view. At
the same time, you assign for each document type a number range to be applied in the assignment of
document numbers:
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You do not need to make these settings for your leading ledger because, in the case of this
ledger, the document number in the entry view always corresponds to the document number in
the general ledger view.
You only have to make these settings for any non-leading ledgers that have a fiscal year variant
that differs in at least one company code from the fiscal year variant of the leading ledger in this
company code. In this case, the document number in the entry view does not correspond to the
document number in the general ledger view and you have to define a separate document type
with document number assignment for the general ledger view.
For all non-leading ledgers that, in the company code to which the postings are made, have a
fiscal year variant corresponding to the fiscal year variant of the leading ledger in this company
code, the document number in the entry view always corresponds to the document number in
the general ledger view.
Note: need to define a document type for documents in the general ledger view depends only
on whether the fiscal year variant of the non-leading ledger in the company code (to which the
postings are made) differs from the fiscal year variant of the leading ledger in this company
code. On the other hand, document type definition is independent of which the type of ledger
group to which postings are made, that is, regardless of
Click on
Click on Continue
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Click on
Click on Continue
DocumentNumberRanges
A number range must be assigned to each document type in the SAP System. Via the document types,
you distinguish the postings according to the different business transactions, for example customer
payment, vendor credit memo, and so on. To store documents separately according to document types,
you must assign a separate number range to each document type, for example to invoices or to credit
memos.
Following activities:
•You can determine which intervals of document number ranges are to be copied from one company
code into another.
•You can determine which intervals of document number ranges are to be copied from one fiscal year
into another.
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Create number ranges for documents. For each number range you specify (among other things):
Document typesto each number range. The number range becomes effective via the document type
specified in document entry and posting. You can use one number range for several document types.
This means you can differentiate documents by document type but combine them again for filing the
original documents, provided you store your original documents under the EDP document number.
Note: The type of number assignment is of special importance. For each document type you
should check whether a separate number range must be used and which type of number assignment is
most appropriate. One example of a case where external number assignment would be suitable is when
you transfer documents into your SAP system from a non-SAP system. The numbers must be unique.
The number range is not displayed with external numbers. You must therefore ensure that you do not
skip any numbers when entering numbers manually (for organizational reasons).You should use internal
number assignment if the original documents do not have a unique document number. This is the case,
for example, with vendor invoices. Number ranges for documents are company code-dependent. You
must therefore create your number ranges for each company code in which the document type is used,
namely with the same number range key. The number intervals must not overlap. If you use year-
dependent number ranges, you can specify the same interval with the same key several times for
different to- fiscal years (the limit up to which a number range is still valid). If you want to define
number ranges which are independent of the to-fiscal year, enter 9999in the to- fiscal year field.
Caution: For sample documents, use a number range with key X2, for recurring Entry documents with
key X1. These keys may not be used for other number ranges.
Recommendation: Store your original documents (paper documents) under the EDP number of the SAP
System. You should write the EDP document number on the original document. In this way, the original
document for a business transaction can be found at any time.
Activities
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3. Make sure that the number ranges are assigned to the corresponding document types.
Notes on transporting: transport number range objects as follows: Choose Interval -> Transport in the
accounting document Number Range screen. All intervals for the selected number range object are
deleted in the target system first. After the import, only the intervals you export are present. The
number statuses are imported with their values at the time of export. Dependent tables are
not transported or converted
Create number ranges for documents. For each number range you specify (among other things):
You assign one or more document types to each number range. The number range becomes effective
via the document type specified in document entry and posting.
You can use one number range for several document types. This means you can differentiate documents
by document type but combine them again for filing the original documents, provided you store your
original documents under the EDP document number.
Note: The type of number assignment is of special importance. For each document type you should
check whether a separate number range must be used and which type of number assignment is most
appropriate.
One example of a case where external number assignment would be suitable is when you transfer
documents into your SAP system from a non-SAP system. The numbers must be unique. The number
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range is not displayed with external numbers. You must therefore ensure that you do not skip any
numbers when entering numbers manually (for organizational reasons).
You should use internal number assignment if the original documents do not have a unique document
number. This is the case, for example, with vendor invoices.
Number ranges for documents are company code-dependent. You must therefore create your number
ranges for each company code in which the document type is used, namely with the same number range
key.
The number intervals must not overlap. If you use year-dependent number ranges, you can specify the
same interval with the same key several times for different to- fiscal years (the limit up to which a
number range is still valid). If you want to define number ranges which are independent of the to-fiscal
year, enter 9999 in the to- fiscal year field.
Caution: For sample documents, use a number range with key X2, for recurring entry documents with
key X1. These keys may not be used for other number ranges.
Recommendation: Store your original documents (paper documents) under the EDP number of the SAP
System. You should write the EDP document number on the original document. In this way, the original
document for a business transaction can be found at any time.
Activities:
3. Make sure that the number ranges are assigned to the corresponding document types.
Click on
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Click on Continue
Click on Change
Click on insert
Click on
Click on
Define the document number ranges for the documents in the General Ledger view.
Caution: Number ranges for documents in the General Ledger view may only be issued internally by the
system. Do not set the External Number Assignment indicator for any of your ranges.
Click on
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Click on Continue
Click on
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Click on
Define posting keys. Users specify a posting key before entering a line item. The posting key controls
how the line item is entered and processed.
which fields the system displays on the entry screens and whether an entry must be made (field
status).
Note: The system also uses the field status group you specify in a G/L account to determine the status
of fields in document entry. Field status groups are defined within a field status variant.
Recommendation: Use the posting keys delivered with the standard system.
Activities
In particular, you may need to make changes to customer and vendor posting keys if a different
field status is required.
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Click on
POSTING KEYS:
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Tolerance Groups
Predefine various amount limits for your employees with which you determine:
•The maximum amount the employee can enter as a line item in a customer or vendor account
•The maximum cash discount percentage the employee can grant in a line item
•The maximum acceptable tolerance for payment differences for the employee. Payment differences
are posted automatically within certain tolerance groups. This way the system can post the difference by
correcting the cash discount or by posting to a separate expense or revenue account. In this respect you
define:
•The amounts or percentage rates up to which the system is to automatically post to a separate
expense or revenue account if it is not possible to correct the cash discount or
•Up to which difference amounts the system is to correct the cash discount. In this case the cash
discount is automatically increased or decreased by the difference using tolerance groups. You can also
additionally differentiate these settings by company code. Since the same rules usually apply to a group
of employees, enter the values for employee groups. You can then enter amount limits and tolerances
per employee group and company code.
Note: Define tolerances without specifying a tolerance group. Leave the field Group empty in this case.
The stored tolerances are then valid for all employees who are not allocated to a group. There must be
at-least one entry for every company code.
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Click on
Click on
Enter
Click on
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Click on
Click on
Click on
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Click on
Click on
Click on
Click on
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Click on
Click on
Click on
Click on
Click on
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Click on
Click on
Assign Financial Accounting employees to whom you wish to give special tolerances to a group.
Tolerances are defined for a group for posting and clearing documents or line items.
Note: For employees that you do not assign to a group, you must define tolerance values for which you
leave the Group field blank and only specify the company code.
Click on
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Click on
Tax on Sales/Purchases
The taxes on sales/purchases include input tax, output tax, acquisition tax and additional taxes.
In addition to tax codes, percentage rates and tax accounts, you have to specify whether the cash
discount amount reduces the tax base amount, depending on the company code. This reduction is, for
example, possible in Belgium but not in Germany.
The following sections describe the specifications you must make for calculating taxes on
sales/purchases.
Basic Settings
In the following activities, you make the global settings for the taxes on sales/purchases
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Define Procedure
Double click on
Select
Click on
Select
Click on
Change to
Click on
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Click on
In this activity, you enter the key for the calculation procedure which determines the conditions which
are allowed per document and which defines the sequence of the conditions in the document for each
country.
Requirements :Each calculation procedure which you enter must contain the necessary specifications
for calculating and posting the taxes on sales/purchases. For more information on this, read the chapter
"Create calculation procedure".
Activities
1. Assign a procedure for tax calculation to every country with which your company has business
dealings.
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2. Make sure that the corresponding data for calculating taxes is stored for each calculation
procedure which you enter here.
Click on
Select
Click on
Click on
Define an incoming and outgoing tax code for each company code, to be used for posting non-taxable
transactions to tax-relevant accounts. Transactions posted like this are, for example; goods issue
delivery, goods movement, goods receipt purchase order, goods receipt production order, order
accounting.
Click on
Click on
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Click on
Enter
Enter
Click on
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Based on the requirement we try to find a suitable method to be processed. If it is a standard Master we
can find it in the first method, Otherwise we try to use BAPIs or I-docs. If the requirement is a very
custom one we use a recording to process the data.
Source Filed is used to identify whether a certain record should go to the specified structure. Eg :
Suppose a file contains header rows and item rows, we can specify the first field as the indicator say 'H'
for header and 'I' for Item. Thus when the file is being read, it checks the first field, if it is 'H' then it is
read into the Header source structure else it is written to the item source structure.
The Source fields can be easily maintained in the form of table maintenance.
In this step, you assign source fields to target fields and define how the field contents will be converted.
All fields of all target structures, which you selected in the previous step, will be displayed. For each
target field the following information is displayed:
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Field description
Assigned source fields (if any)
Rule type (fixed value, translation etc.)
Coding.
Note: Some fields are preset by the system. These fields are called "technical fields" are marked with
"Default setting". The coding for these fields is not displayed when first entering the field mapping; it
can be displayed via the display variant. Changing the default setting may seriously affect the flow of the
data conversion. If you erroneously changed the default setting, you can restore it by choosing Extras ->
Restore default.
1. Fixed Values : Fixed values are values which are fixed across the project eg : Company Code. We
can assign a fixed value to BUKRS and this fixed value can be used in all the objects in this project. So
if the value changes we can only change at one place i.e. in the fixed values instead of changing in
each and every object.
2. Translations : Here you can maintain the fixed translation for any legacy field and the translation
can be assigned to the filed in Field Mapping and Conversion Rules. Translation can be 1:1 or many : 1
etc.
3. User Defined Routines : These are user defined subroutines that are used in the object for
processing the data.
All the Three functions mentioned above are reusable Rules which are valid for all objects in one Project.
Here we define the Files that we use to upload the data. The File can be on the Front end or in the
application server.
Here we define which file we are going to use for current upload i.e. whether the file is on Presentation
server or application server.
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Reading the data from the file gives us an option to read only a few records and not the entire chunk in
order to enable testing of first few records. This also provides the user defined selection parameter
which can be used to restrict the read data based on the condition specified.
BAPI or IDoc:
This completes a detailed overview of steps to transfer your data using LSMW in SAP.
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FOR I-DOC:
1. SPECIFIY FILES
2. READ DATA
3. RUN BATCH- INPUT SESSION.
FS01 – GL Creation
FS02 – GL Edit
FS03 – GL View
FS00 – GL View/Edit/ Create
OBR2 – Delete GL Accounts
FS00 – Block GL Account
FS00 – Set For Deletion Flag
FS15 – Copy GL Accounts
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Enter
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Click on
Click on
Controlling
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Basic Data :The deciding factor for basic data characteristics is the organization of cost accounting,
meaning the assignment of company code(s) to a controlling area.
If you have already created master data, you cannot then remove the company codes already assigned.
However, you can assign more company codes to the controlling area.
The way you assign company codes and controlling areas affects your currency settings, in other words,
the currency type, the currency, and the currency-related updating, also the chart of accounts, and the
fiscal year variant of the controlling area.
Further basic data for a controlling area includes the cost center standard hierarchy and the settings for
the reconciliation ledger.
Click on
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Click on
Double click on
Click on
Click on
Click on
Click on
Click on
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Click on
Click on
Create number ranges for business transactions in Controlling or change existing settings.
For every posting in CO the SAP System generates a numbered document. The document numbers are
unique to each controlling area, since each number is assigned only once.
In CO, there are no legal requirements for a continuous assignment of document numbers. To improve
performance, after each restart of an application server, a maximum of 100 document numbers for each
number range are not assigned.
Every transaction that you carry out on the controlling area level has to be assigned to a number range
group.
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An internal interval for all documents to which the user did not explicitly assign a document
number;
An external interval for all documents where the document numbers were assigned by the user,
or which are brought into the SAP system from a non-SAP system (for example, through batch
input) and the original document numbers are to be retained.
Click on
Click on
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Click on
Click on
Maintain Versions
Versions enable you to have independent sets of planning and actual data.
In planning, you use versions to configure alternative scenarios based on different assumptions. For
example, the different versions can represent different employment markets, price and wage increases,
or sales programs.
You normally configure the most likely scenario in version 000. The plan data you enter there forms the
basis for calculating planned prices for activity types, and determines the rates with which activities
containing actual amounts can be settled. Version 000 also contains all actual data postings. The plan
and actual data for version 000 can be used in plan/actual comparisons and variance analysis.
In this IMG activity you edit the general version definition on the client level.
You make controlling area settings in the IMG for the Cost Center Accounting, Overhead Orders,
or Activity-Based Costing components.
You make profitability segment settings in the IMG for the Profitability Analysis component.
You make profit center settings in the IMG for the Profit Center Accounting component.
Notes:
In Activity-Based Costing, you can record actual data in different delta versions.
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If you use parallel valuations and transfer prices, you define parallel actual versions alongside
operational version 000 in order to separate different valuations. Use the IMG activity Create
Versions for Valuation Methods.
Click on
Double click on
Click on Continue
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Click on
3)In the method to input data from a BAPI, one needs to select the Business Object and the
corresponding method.
4)If Batch input recording is selected one can enter further recordings by clicking at the arrow
Action log: Displays a detailed overview for all processing steps already carried out. You can reset the
action log via the menu path Extras -> Reset Action Log. This action is stored with a reference to the user
and the date.
In the step ‘Maintain Source Structures’ you define the structures of the object with name, description
and the hierarchical relationships:
Click on Change button. You can now define, change, reassign or delete structures. All these
functions are available via pushbuttons.
When you define more than one structure, a popup is displayed querying the relations between
the structures: equal/subordinate?
Note: For migration objects created via transaction recording, you may only define one structure per
recording, since only one flat target structure per recording is available.
In the step ‘Maintain Source Fields’, fields are created and maintained for the source structure defined
in the preceding step
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Use source fieldnames with the same names as the target fieldnames as much as possible,
because it allows you to use the ‘auto-field mapping’ function in step 5 ‘Maintain field mapping and
conversion rules’.
In the step ‘Maintain Structure Relations’, the structural relationships between source and
target structures are defined. The possible target structures are defined during the selection of the
object type and the import technique
To define structural relationships, position the cursor on the field target structures. Clicking
create Relationship button opens a window that displays the existing source structures for selection
If you want to change the relation, remove the existing relation first. In addition, you can use
Check to check the structural relationships for errors
In the step ‘Maintain Field Mapping and Conversion Rules’, you assign source fields to target
fields and define how the field contents will be converted
All fields of target structure, which you selected in the previous step, will be displayed.
- Field description
- Coding
Layout determination
The layout of the ‘Maintain field mapping’ screen can be determined. i.e. we can decide
whether the ‘Global data’, ‘Technical fields’ should be displayed
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To assign a source field, position the cursor on a target field in the tree structure and select
Assign source field.
This displays a list of all available source fields for selection. You can assign the fields by double-
clicking on them as well
After assigning the source fields, you define the conversion rules. The default rule is ‘Move’.
However, you can select various standard techniques via pushbutton:
By clicking this button, after clicking once on a target field (in blue), LSMW displays the list of
available source fields, by choosing one the standard rule ‘move’ is used to link the 2 fields
By clicking this button, after clicking once on a target field (in blue), the source field is deleted
from the target field
By clicking this button, the display of this step can be changed. There are possibilities to show or
hide several aspects of the field mapping
By clicking this button, a syntax check is performed for the conversion program, generated from
the field mapping
These 3 buttons, which are available for every target field, display the help function (‘I’), the
possible entries (?) and the last one displays the documentation in LSMW
In the step ‘Maintain Fixed Values, Translations, User-Defined Routines’, you can process the
reusable rules of a project, which are defined at project level, so they are the same for all objects
Fixed value: Here you can specify the length, type flag for lowercase/uppercase and value in
addition to the name of the field.
Translation: Here you can enter information on the source field and the target field. If you are
creating a new translation you have to save data first before you can change it
User Defined Routines: This routine can be re-used in other objects of the project. The system
adds in ‘ur_’ to the name that you suggest to use for this routine. It opens up an editor wherein you can
enter your ABAP code.
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If your legacy data is on the R/3 server: In change mode, position the cursor on the line ‘ Legacy
data On the R/3 server (application server)’. Select Add entry. A popup is displayed. Specify file path, file
name and description and other properties
File for Imported data: Here, the file name is entered with file extension ’.lsmw.read’.
File for Converted data: Here, the file name is entered with file extension ’.lsmw.conv’. This file
Assign File:
In the step ‘Assign Files’, you can assign the file name in step 7 declared as source file to the
target structure defined in step 2 .
If you click on the Assign File button, after clicking once on a target structure (in yellow), LSMW
displays the list of available source files.
If you click on the Delete Assignment button, after clicking once on a target structure (in yellow), the
source file is deleted from the target structure.
Read data
In the step ’Read Data’, the file specified in previous step is, as linked to the target structures in .
Even though you can select a range of transaction numbers, the whole file is being read, only the
amount of transactions written is influenced. So for tests it is easier to read all data and convert only a
certain range, because in that step the program stops after finishing the range.
In the step ‘Display Read Data’, you can display the read data, choosing to show all read data
or an interval as shown above. The data are shown as the source structures, in case more source
structures are being used in one transaction, the hierarchy of the transaction is displayed by the use of a
different colour legend. By clicking on one of the lines, you proceed to the field level of the line, where
you can check the read data as shown below.
Convert data
In the step ‘Convert Data’, works like the step ‘read data’, but uses the conversion program
instead of the read program. You can define a range of transactions to be converted, at the end of this
range the conversion program stops running.
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Note: It is recommended that when you load big amount of data in production, load the first 10 records
so that you can check and change when necessary.
In the step ‘Display Converted Data’, you can display the converted data, choosing to show all
converted data or an interval as shown above. The data are shown as the target structures, in case more
target structures are being used in one transaction, the hierarchy of the transaction is displayed by the
use of a different color legend. By clicking on one of the lines, you proceed to the field level of the line,
where you can check the converted data as shown below.
Process Step
After the step ‘Display Converted Data’ the exact content of the next steps may differ, depending on the
import technique that you have chosen in step 1. The steps displayed by the program for the different
import techniques.
Batch input session to automatically create primary and secondary cost elements.
The SAP system transfers G/L accounts from the Financial Accounting component (FI) as primary cost
elements to the Controlling component (CO). Secondary cost elements are used only in CO, and each
requires a separate entry.
Make Default Settings: Determine which cost elements are created automatically by the SAP system. To
do so, you must maintain the cost elements individually or as an interval with the corresponding cost
element category in the default setting. The cost elements are created by a batch input session using
this default setting.
These defaults are used for automatic generation of primary and secondary cost elements.
Requirements
You carried out the IMG activity Maintain Controlling Area in the Implementation Guide under
General Controlling -> Organization.
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Activities
Click on
Click on Continue
Click on
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Generate a batch input session for each controlling area in order to create cost elements. The system
determines the chart of accounts to be processed (including the cost elements to be created) according
to the company code and chart of accounts to which the controlling area is assigned.
Click on
Click on
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"Run visibly" -You can correct faulty transactions online and work step-by-step through
transactions not yet executed.
"Display errors only"- You can correct faulty transactions online. Transactions not yet executed,
but without errors, run in the background.
Run in background- The session is processed immediately in the background. Your screen is
available again for data entry after the session is transferred to the background processing.
Click on
Click on
Click on
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Path:
CLICK ON
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Reference Documents
O/S EXPENSES: EXPENSES INCURRED BUT NOT PAID. EG: O/S SALARIES, RENT ETC…
ENTRY:
Rent a/c Dr
POSTING: FB50
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DOCUMENT – SIMULATE
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CLICK ON
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ENTRIES:
POSTING: - FB50
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DOCUMENT – SIMULATE
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CLICK ON
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DOCUMENT – SIMULATE
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You can collect cost centers according to various criteria into groups. This enables you to use cost
centers to depict the structure of the organization in the SAP System. You can use the groups to build
cost center hierarchies, which summarize the decision-making, responsibility, and control areas
according to the particular requirements of the organization. The individual cost centers form the lowest
hierarchical level.
There must be at least one group that contains all cost centers and represents the entire business
organization. This cost center group is described as the standard hierarchy. You can assign more cost
center groups to the standard hierarchy.
You can also create any number of alternative groups. You can structure these, for example, according
to organizational and/or functional viewpoints. Cost center groups enable you to perform evaluations
for each decision-making, responsibility, or control area. They also support the processes during
planning and internal allocations.
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Click on Continue
Click on
Click on
Click on
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Statistical key figures serve as a basis for internal allocations and as references in the key figure analysis
framework.
You can use statistical key figures for the following transactions:
Internal allocations
o Distribution
o Assessment
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CLICK ON
Click on
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REQUIRED PARAMETERS:
Interest configuration
Interest is of 2 types:
A Balance interest
B Item interest
C. Penalty Interest
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Create your interest indicators and specify that they are to be used for account balance interest
calculation.
Click on
Click on
Click on
General interest calculation specifications for each interest indicator. These specifications include the
period determination, the interest determination, the interest processing, the output controls, and the
payment terms
Click on
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path: spro – img – financial accounting new – accounts receivable and payable – business transactions
– interest calculation – interest calculation global settings – prepare interest calculation.
General settings for the individual interest indicators for the item interest calculation (report
RFINTITAR). These include settings for selecting the items and for calculating the interest. You can also
enter specifications for interest post processing, output control, and for posting.
Click on
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REFERENCE FOR
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Define your reference interest rates by entering a key and a mnemonic name. All other fields are purely
informative
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Specify how the interest rate is to be determined for each interest indicator. You can make this
specification dependent on currency and a validity date.
You specify a condition for each entry. This determines which interest type it is (debit or credit interest).
Specify which interest rates are to be used. You have the following choices for doing this:
Specify a reference interest rate for which the interest rate is stored
Specify the required interest rate directly in the Surcharge field without specifying a reference
interest rate
Specify a reference interest rate and, in addition, an interest rate in the Surcharge field. The
interest surcharge is added to the reference interest rate when paying interest
Specify interest rates in graduated form using the "From amount" field.
Click on
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CLICK ON NEXT
Click on
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Specify how the system determines an interest rate for each interest indicator. You can make these
settings based on the currency and a validity date.
Each entry is assigned a term that determines the type of interest that is calculated (debit or credit
interest).
You also specify the interest rates that you want to use. You can:
Specify a reference interest rate for which the interest rate is defined.
Specify the required interest rate directly in the Premium field without specifying a reference
interest rate.
Specify a reference interest rate and an interest rate in the Premium field. The interest premium
is added to the reference interest rate during interest calculation.
You can graduate interest rates by specifying an amount in the Amount from field.
Click on
Click on
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Specify the required interest rates dependent on the date for the reference interest rates.
The interest rates defined here are used when determining a variable interest rate that is linked with
one of these reference interest rates, for example.
You can make new entries and/or change or delete existing entries. You can use the functions "Copy as",
"Undo change", and "Position" to help you make your entries.
Click on
Click on
Define the specifications for posting interest calculated on G/L account balances.
The system determines the accounts using the posting interface in application 0004 (account interest
scale). The following specifications are necessary:
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For the account determination key accounting transaction, you create at least one set of posting
details for the interest earned posting and the interest paid posting respectively.
If you are using interest splitting, you should enter at least one set of posting details for the
following postings:
o Minus debit interest past period with post-entered value dates, minus credit interest
past period with post-entered value dates
o Debit interest period with post-entered value dates, credit interest past period with
post-entered value dates
G/L accounts
Assign accounts in full to the account symbols for the respective interest earned posting or
interest paid posting. For the balance sheet account posting, a generic entry is possible.
Document type
You can define a document type for posting interest by choosing Goto. Document type SA is
defined in the standard system.
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In this step, you define the specifications for posting the interest calculated as interest on arrears.
The account determination is carried out via the posting interface of application 0002 (interest on
arrears). The following specifications are necessary:
First you determine which account determination keys are used. For the business transaction
account determination key, 1000 (interest earned) and 2000(interest paid) should be entered.
The other account determination keys (company code, interest indicator, business area) are
optional. You use them if you want to define interest posting in more detail.
For every combination of the account determination keys, you specify a debit posting key, a
credit posting key and account symbols (posting details). You use the account symbol 1000 for
the customer posting. It is not necessary to specify an account since the posting is made to the
customer account. You do, however, have to specify the posting keys.
G/L accounts
For each G/L account symbol, you specify the account allocation for interest earned and interest
paid in full. You can differentiate the account specifications according to currencies.
Document type
In the Goto menu option you can define a document type for posting the interest. In the
standard system, the document type DA is defined for posting interest.
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DOCUMENT – SIMULATE
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House Bank:
Each house bank of a company code is represented by a bank ID in the SAP system, every account at a
house bank by an account ID.
In the SAP system, you use the bank ID and the account ID to specify bank details. These specifications
are used, for example, for automatic payment transactions to determine the bank details for payment.
Note: For domestic banks, you should enter the bank number in the "bank key" field and for foreign
banks, you should enter the SWIFT code in this field.
Do not forget to create a G/L account for the specified bank account. The G/L account is to be managed
in the same currency as the account at the bank.
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Click on Continue
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Click on
Click on
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Click on
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Click on
Cash journal
AMOUNT LIMIT:
Click on
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Click on
Click on
Click on
Click on
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Click on
Click on
Click on
Click on
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Click on
Click on
Click on
Valuation methods for the open items. With the valuation method, you group specifications together
which you need for the balance and individual valuation.
Click on
Click on
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Click on
Valuation areas for your closing operations. With the valuation areas, you can report different valuation
approaches and post to different accounts. You can save the valuation result separately for each
document item and use it for other closing operations.
Click on
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Click on
Click on
CLICK ON
Click on
Assign the desired accounting principles to your valuation areas. You can use the valuation area for the
reclassification or sorted list of payables and receivables and for foreign currency valuation. You can use
the valuation area to apply in these reports the different valuation requirements of the accounting
principles.
CLICK ON
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Click on
Define the numbers of the accounts to which you want the system to automatically post exchange rate
differences when valuating open items and foreign currency balances.
Define the accounts for realized exchange rate differences during open item clearing. For more
information on this, see the Define Accounts for Exchange Rate Differences activity.
Use the currency type to control account determination during open item valuation and exchange rate
difference posting. You could, for example, post gains in local currency and gains in group currency to
separate accounts.
When valuating open items the system posts to a balance sheet adjustment account and to an account
for exchange rate differences that occur during the valuation. Exchange rate differences could be either
a gain or a loss. You store the account numbers accordingly.
The valuation of foreign currency balances requires a special key that is assigned the gain and loss
accounts for posting any exchange rate differences that occur during valuation. You can freely define
this key. You then enter it in the master records of the accounts that you want to valuate. To post the
differences that are determined from a group of G/L accounts to the same gain or loss accounts, enter
the same key for all these G/L accounts.
Click on
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CLICK ON
Click on
CLICK ON
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Click on
VALIDATIONS: - OB28
Click on
CLICK ON “YES”
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CLICK ON
CLICK ON “ ” ICON
CLICK ON
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DOUBLE CLICK ON
CLICK ON
CLICK ON
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CLICK OK
Click on
Click on 5 TIMES
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ACTIVATION LEVEL “ 1”
Click on
Example:
In the “prerequisites” sub node enter the below condition: (This validation rule should trigger only
for transaction FB01,FB60,FB65,FB02,MIRO,FV60,FV65,FVB0,FBM2,FBV0,FBV2,F-01,F-44,and only
for vendor line items(KOART= ‘K’)
(BSEG-KOART = ‘K’)
SUBSTITUTION: - OBBH
Click on
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CLL PNT = 2
SUBSTITUTION = ZGL
CLICK ON
CLICK ON
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SELECT
DOUBLE CLICK ON
CLICK ON
CLICK ON
CLICK ON
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CLICK ON
CLICK ON
CLICK ON CONTINUE
SELECT
Click on
Click on 5 TIMES
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Click on
Additional Information: To fully understand this Implementation Guide, you should be familiar with
using the SAP system. For more information, read the document Getting Started with the R/3 System.
Before making any settings in the system, you should be familiar with the business-related functions and
concepts of the Financial Accounting (FI) application component
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Determine the account groups for customers. You can also define reference account groups for one-
time accounts. You can use these to control the fields of the one-time account screen so that, for
example, certain fields are displayed as required fields or are hidden. When creating a customer
account, you must specify an account group. You can specify a reference account group under "Control"
in the "General data" part of a one-time account's master data. If you do not specify a reference account
group, then, as previously, all fields of the one-time account screen are ready for input during document
entry. You use the account group to determine:
Note on changing the account group: You may only delete an account group from the system if there
are no master records referencing this account group. Otherwise you can no longer display or change
the master record.
•Changing the field status definition If you hide a field at a later stage in which you had already made an
entry, the field contents are still valid.
•Changing number ranges You can increase the upper limit of the number interval as long as there is
no other interval containing the required numbers. You can allocate a new number range to the account
group. The numbers of the new master records must then be contained in the new area.
Recommendation: Do not use the account groups to group the customer accounts according to content.
Therefore do not attempt to allocate the accounts to accounting clerks via the account groups or to
group customers together according to countries. You can do this via special master record fields.
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Activities: Check and change the standard account groups if necessary.2. Make sure that the number
ranges specified for the account groups have been created
Click on
Click on
Click on
Click on
Depending on the company code, which company code-dependent master record fields
Require an entry
Are hidden.
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This specification is linked to the field status of the account group and a specification for the transaction.
By means of the link, you can see which status the fields have on the entry screen for master data. In
this case, the fields take on the status which has the highest priority. Hiding a field has the highest
priority, followed by a display field, a required field and then an optional field:
Click on
Click on
Click on
Click on
Create the number ranges for the customer accounts. To do this, specify the following under a two-
character key:
• A number interval from which the account number for the customer accounts is to be selected
•The type of number assignment (internal or external number assignment) Allocate the number ranges
to the account groups for customers.
Note: The type of number assignment is especially important. The following are possible:
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be "mnemonic". The help functions include the match code or the Prev.acctno.field in
the customer/vendor master record.
Click on
Click on
Click on
Click on
Click on
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Click on
Assign the number ranges you created in the preceding step to the account groups for customers. You
can use one number range for several account groups.
Click on
Click on
Click on Continue
Click on
Click on
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Click on
Various Objects
Define Discount
Define whether the cash discount that is applied in the payment of a asset-relevant invoice should be
capitalized to the asset. When you select this setting, the cash discount amount is not posted to the cash
discount account in the payment document, but instead directly to the asset.
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Example: Invoice-
Payment -The payment for the above vendor invoice then contains the following items:
Click on
Click on Continue
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Click on
Click on
Click on
Click on Continue
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Click on
Click on
Click on
Click on
Define rules with which the system can determine the required terms of payment automatically. The
rules are stored under a four-character key. You assign the terms of payment specified to the customers
in the master record via the key. The key and the terms determined with it are proposed when entering
a document to the customer account.
Note: You can specify a key in the master data area for Financial Accounting and Sales + Distribution.
You should use the same key.
You can use the same key for the terms of payment for both customers and vendors who have the same
payment terms. SAP recommends, however, that you use different terms of payment keys for
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customers and vendors and limit the permitted account type correspondingly within the terms of
payment. This, for example, then has an advantage if the sales department of your company changes a
payment term for a customer. You can then adapt the accompanying customer terms of payment key
without vendors being affected by the same terms of payment.
Standard settings: The most usual terms of payment have already been set in the standard system.
These include specifications on the payment conditions, the day limit or the payment period baseline
date, for example.
Click on
Click on
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Click on
Click on
Click on
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Click on
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Click on
Click on
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Click on
Click on
Click on
Click on
Click on
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Double Click on D - A
Click on Continue
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Click on
Click on
Double Click on D - F
Click on
Click on
TESTING:
Downpayment Receive:
Request : F-37
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CLICK ON
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DOWNPAYMENT – F-29
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Click on
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DOCUMENT - Click on
Click on
Click on
Click on
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Click on
Click on
Click on Continue
Click on
Click on
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Click on
Double click on D - E
Click on Continue
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Click on
Click on
Dunning
Specifications required for the dunning program. You can use the dunning program to dun both
customers and vendors
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Dunning areas are used if several organizational units are responsible for carrying out dunning within
one company code. These organizational units are referred to as dunning areas. The dunning area can
correspond, for example, to a profit center, a distribution channel, a sales organization or a business
area.
The individual dunning areas can use different procedures or the same dunning procedure.
The dunning areas with the required dunning procedures are to be entered into the customer or
vendor master record if you use different dunning procedures.
Otherwise, the system uses the standard dunning procedure. The dunning area is then entered
in the line item. The system enters the dunning area into the master record automatically with
the corresponding data.
Click on
Click on
Click on
Define your dunning keys in this step. With the dunning keys, you can limit the dunning level of an item.
Define either instead of or in addition to the dunning key whether the items with a dunning key are to
be displayed separately in the dunning letter.
Click on
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Click on
Click on
Define the reasons for a dunning block under a key. The key can be entered in an item or in the account
of a business partner. Blocked items or accounts are not considered for the dunning run.
Click on
Click on
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Click on
Click on
Dunning Procedure
In this section, you make the settings for the dunning procedure.
In this activity you enter the settings that control the dunning program by:
You specify these company codes when configuring the dunning program.
Dunning procedures are company code independent. They determine the dunning interval, the
grace periods for the due date determination, and the number of dunning levels. You can also
set the dunning level at which you want to list all due items from an account in the dunning
notice.
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You can either specify a fixed charge or have the system calculate the charge on the basis of a
percentage rate you specify.
Specifying the net payment due date at which a particular dunning level is reached.
Click on
Click on
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Click on
Click on
Click on Continue
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Click on
Click on Continue
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Click on
Click on Continue
Click on
Click on
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Determine the account groups for vendors. You can also define reference account groups for one-time
accounts. These enable you to control the fields in the one-time account screen. You can, for example,
make certain fields required fields and suppress others. When creating a vendor account, an account
group must be specified. You can enter a reference account group in the "General data" section of the
one-time account master record under "Control data". If you don’t specify a reference account group,
all fields in the one-time account screen for document entry are ready for input (as before).Via the
account group you determine
Click on
Click on
Click on
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Click on
In this step you determine, depending on the company code, which company code-dependent master
record fields
Require an entry
Are hidden.
This specification is linked to the field status of the account group and a specification for the transaction.
By means of the link, you can see which status the fields have on the entry screen for master data. In
this case, the fields take on the status which has the highest priority. Hiding a field has the highest
priority, followed by a display field, a required field and then an optional field:
Click on
Click on
Click on
Click on
In this activity you create the number ranges for vendor accounts. To do this, specify the
following under a two-character key:
A number interval from which the account number for the vendor accounts is to be selected
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The type of number assignment (internal or external number assignment) Assign the number
ranges to the account groups for vendors.
Transferring the numbers of your vendors from an existing system or a pre-system (external
assignment)
Creating the master records under new numbers assigned by the SAP System (internal
assignment)External number assignment is useful, for example, if you transfer master data from
a pre-system. In al other cases, you should use the internal number assignment. The SAP System
offers a number of help functions to determine an account number. Therefore the account
numbers no longer have to be "mnemonic". This includes, among other things, the match code
or the field
Previous account no. in the vendor master record.
Activities
Notes on transport: Transport number range objects as follows: Choose Interval -> Transport in the
accounting document Number Range screen. All intervals for the selected number range object are
deleted in the target system first. After the import, only the intervals you export are present. The
number statuses are imported with their values at the time of export. Dependent tables are
not transported or converted.
Click on
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Click on
Click on
Click on
Click on
Click on
Allocate the number ranges you created in the preceding step to the account groups for vendors. You
can use one number range for several account groups.
Click on
Click on
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Click on Continue
Click on
Click on
Determine whether an invoice amount is to be divided into partial amounts with different due dates. For
these terms of holdback/retainage payment, you must determine the amount of the holdback/retainage
in percent and the terms of payment for each holdback/retainage payment. If you then post an invoice
with terms of holdback/retainage payment, the system generates the corresponding number of line
items due to your specifications for the holdback/retainage.
Requirements:
You make your specifications under a particular terms of payment key. You have already defined this
previously in the step "Maintain terms of payment" as well as set the "Holdback/retainage payment"
indicator under the payment conditions.
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Click on
Click on
Financial Accounting ® Accounts Receivable and Accounts Payable ®Business Transactions ® Incoming
invoices/Credit Memos ® Define Terms of Payment for Installment payments
Click on
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If you have fixed Installments, you can use the Installment payment terms. However,
if you need to change the amounts, this is not a good solution. Any change in
Installment payment terms or invoice plans requires additional customizing. There is a
way to use flexible amounts in the Installments. Enable Amount Split in the
company code customizing.
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Double click on K - A
Click on Continue
Click on
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Double click on K - F
Click on
Click on
REQUEST: - F-47
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DOWNPAYMENT - F-48
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Click on
Click on
Click on
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Click on
Click on
Click on
Click on
Click on Continue
Click on
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Click on
Click on
Click on
Click on
Click on Continue
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Click on
Click on
Click on
Click on
Click on
Click on
Click on
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Tax Type’s
Tax - configuration :
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Click on
Click on
Click on
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Enter
Click on
Various Postings
Click on
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Enter
Enter
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Click on
Click on
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Enter
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Enter
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Click on
Click on
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Define Posting Keys And Posting Rules For Manual Bank Statements:
Click on
Click on
DOUBLE CLICK ON
Click on
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DOUBLE CLICK ON
Click on
DOUBLE CLICK ON
Click on
Click on
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Click on
Click on
Click on
Click on
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Click on
Click on
Execute
ENTER
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Asset Accounting
This part of the Implementation Guide contains all the implementation steps for the Asset Accounting
(FI-AA) component.
The first section, "FI-AA Implementation Guide - Lean Implementation," contains the minimum steps
required for a quicker, more streamlined implementation of Asset Accounting. (See the FI-AA
Implementation Guide - Lean Implementation).
Note
You can get more information about the concepts of SAP Asset Accounting in "FI-AA Asset
Accounting" in the SAP library. In the individual steps of the Implementation Guide, you find
references to this documentation under the heading "Additional Hints."
Organizational Structures
In this section, you define the features of the FI-AA organizational objects (chart of depreciation, FI
company code, asset class). All assets in the system have to be assigned to these organizational objects
that you define. In this way,
you can represent your organizational structures that are relevant to Asset Accounting in the
system
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At the same time, you can also assign assets to other organizational units in other components (such as
cost centers, plants, and so on). You define these organizational units in Customizing for the component
they belong to (such as cost center accounting).
Some of the system settings in the FI-AA system are subject to different laws and guidelines in different
countries. SAP provides these settings, for the most part, already preconfigured. However, SAP cannot
take responsibility for their completeness.
The system uses the country-specific data in each company code that agrees with the country in the
definition of the FI company code (FI Customizing).
Example
The maximum amount for low value assets is different in each country.
Requirements
You must have defined your company codes in Customizing for the FI system, and assigned countries to
them.
Click on
Click on
Click on Continue
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You must assign a chart of depreciation to each company code that is defined in Asset Accounting. SAP
provides country-specific charts of depreciation with predefined depreciation areas. These charts of
depreciation serve only as a reference for creating your own charts of depreciation, and are therefore
not directly accessible in the SAP system. When creating a chart of depreciation, you have to copy the
reference chart of depreciation.
Note
When you create a chart of depreciation, the system copies all of the depreciation areas in the
reference chart of depreciation. You have to delete any depreciation areas that you do not need in your
chart of depreciation.
Depreciation areas that are not used can still be activated at a later point in time (after the production
startup). A newly activated depreciation area can take over values from another depreciation area. (see
the SAP library FI-AA: Calculation of Asset Values (General) -> Subsequent Creation/Deletion of a
Depreciation Area)
Click on
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Select
Click on
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Click on Continue
Click on Continue
Click on
Click on Continue
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Click on Continue
Click on
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Click on
Select
Click on
Click on
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Click on Continue
Click on
Click on
Click on
Click on
Click on Continue
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Click on Continue
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In Asset Accounting, you can only use company codes that have already been defined in Financial
Accounting as being generally valid. In addition to the general FI data for a company code, you have to
make additional specifications that apply for Asset Accounting. One of the most important of these
specifications is the assignment of a chart of depreciation to the company code.
Requirements
You have to have defined the generally valid data of the company code in Financial Accounting.
Click on
Click on
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Click on Continue
Assign
Click on
Click on
In the FI-AA module, you can assign the main asset number across company codes. Therefore, for every
company code, you can determine from which (other) company code number assignment is to be
carried out. In this step, you define a cross-company code assignment of the main asset number. If you
do not want a cross-company code number assignment, you do not need to define any system settings
here.
Requirements
You must have edited the system-specific specifications of the company codes.
Click on
Click on
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Click on Continue
Assign
Click on
Click on
Asset Classes
In the following step, you define your asset classes and the control parameters for asset clases. The
most important control parameters are:
the number interval that the system should use for assigning asset main numbers in the asset
class
Click on
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Asset classes
Account determinations
These objects are generated in a 1 to 1 relationship to your asset balance sheet accounts. The system
enters account determinations, screen layout rules and number ranges in the asset class as control
parameters.
Note: Carrying out this step is not mandatory. Generating your asset classes from your G/L accounts is
an optional step you can use to simplify the creation of asset classes. If you want to define asset classes
without the help of your G/L accounts, use the step Define asset classes. You also use the "Define asset
classes" step to copy asset classes. Copying classes is useful for adding to your asset classes, if you
generated asset classes from your G/L accounts using the current step.
You define additional account determinations, screen layout controls and number ranges (if needed) in
the section Organizational Structures.
In this step, you define the account determinations for Asset Accounting (key and description). The key
of an account determination must be stored in the asset class asset class. In this way, the account
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determination links an asset master record to the general ledger accounts to be posted for an
accounting transaction using the asset class.
You specify the general ledger accounts to be posted for the individual accounting transactions in later
implementation activities . You can specify various accounts for each depreciation area to be
simultaneously posted to.
Click on
Click on
Click on
Click on
In this step, you create your screen layout rules. The screen layout specifies the status of the fields in the
asset master record. You use the screen layout to determine if fields are required entry or optional entry
fields, or if they are suppressed completely, for example.
In this step, you create only the keys and descriptions of the screen layout controls. You define the the
field group rules for the screen layouts themselves in the step Master Data.
You can enter a screen layout rule in one of two places: either in the part of the asset class valid in the
entire client, or in the part of the asset class valid for the chart of depreciation. The screen layout rule is
then valid either for all assets in the asset class, or for all assets in the asset class/chart of depreciation.
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Note
You creat the screen layouts here for the general master data (only the key and description). There is a
separate screen layout control for the depreciation areas and the valuation section of the asset master
record. You define this second screen layout control in the step Define screen layout control for asset
depreciation areas.
Click on
Click on
Click on
Click on
In this step, you define the number ranges for this company code for assigning the main asset number.
You can roughly classify your asset portfolio using the number ranges.
In the asset class, you can specify the number range for the assignment of numbers for that asset class.
To keep administration needed for the number assignment to a minimum, you should use number
ranges with internal assignment. You can enter asset numbers of unique and special significance in the
master data field "inventory number." Using the relevant customer enhancement project you can use
these numbers as asset keys in standard reports (see the SAP library FI-AA: User Modifications).
Note
The number assignment of asset sub-numbers is also controlled by the asset class. You specify there
whether the assignment of sub-numbers is internal or external. Number ranges are not required for the
assignment of asset sub-numbers.
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Click on
Click on
Click on
Click on
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Click on Continue
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Click on
Click on
In this step. youdefine the asset classes. The asset class is the most important criteria for structuring
fixed assets from an accounting point of view. Every asset has to be assigned to exactly one asset
class. The asset class is used to assign the assets (and their business transactions) to the correct general
ledger accounts. Several asset classes can use the same account assignment. You can see that it is
possible to make finer distinctions at the level of the asset class than at the level of the general ledger
accounts. The most important tasks of the asset classes are:
the assignment of default values when creating assets (particularly depreciation terms)
You define the asset classes in the system in a series of steps. The asset class is structured in three parts:
control parameters
You can assign depreciation terms to an asset class for any number of charts of
depreciation. This makes it possible to manage an asset class catalog that is valid for an entire
corporate group, independent of the country-specific charts of depreciation.
In this step, you define the asset classes and their control parameters. In further steps, you add further
to the asset classes by supplying default values for certain logical field groups in the asset master record.
Note
Structuring assets for accounting is not dependent on the technically oriented structuring in the PM
(Plant Maintenance) component. PM has its own terms for classification (functional location,
equipment) that are based on the requirements of plant maintenance. You can set up a relationship
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between the PM and FI-AA components by entering the asset number in the master record of the
related piece of equipment. In this way, you can select all pieces of equipment that belong to an asset.
Click on
Click on
Click on
Click on
Generally, the control specifications (the screen layout and the account determination) for the asset
class applies throughout the client, that is, for all charts of depreciation. It is therefore sufficient to make
control specifications once per asset class.
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You only need to carry out this step, if, contrary to the usual case, you want these control specifications
to be country-specific (that is, different depending on the chart of depreciation). The system then uses
the entries you make here depending on the chart of depreciation in the given company code. The
system then ignores the control specifications in the asset class that are independent of the chart of
depreciation.
Click on
Click on
Click on Continue
Select
Double click on
Click on Continue
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Click on Continue
Select
Double click on
Click on
Click on Continue
Select Double
click on
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Double click on
Click on
Click on
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Depreciation
In the following section, you make system settings for fixed assetdepreciation.
In this step, you maintain base methods. Base methods are valid in all charts of depreciation. You assign
base methods to depreciation keys.
Recommendation
Activities
Click on
Click on
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Click on
Click on
In this step, you define multi-level methods. You then assign them to depreciation keys. Each level
represents a validity period for a given percentage rate.
Activities
Click on
Click on
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Double click on
Click on
Click on
Click on
In this step, you maintain period control methods. You then assign them to depreciation keys.
Example
Using period control methods, you can specify that the depreciation start date for all acquisitions in the
year is set to the first day of the period.
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Requirements
Activities
Acquisition transactions
Subsequent acquisitions
Retirements and transfers
And so on.
Click on
Click on
Click on
Click on
In this step, you maintain depreciation keys by assigning calculation methods to them. You can divide
the duration of depreciation into several phases. When you enter a changeover method for one of these
phases, the system changes over to the next phase as soon as the event specified in the changeover
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method has occurred. The system then uses the depreciation calculation that is specified in the
calculation method for this phase.
Activities
1. Maintain additional depreciation keys and their descriptions in accordance with your
requirements.
2. Assign calculation methods to the depreciation keys. Maintain any other necessary
parameters.
3. Set the status of the depreciation keys to "active".
Click on
Click on
Double click on
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Click on
Click on
Click on
Click on
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Click on
Click on Continue
Click on
Click on Continue
Double click on
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Click on
Click on
Click on Continue
Click on
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Click on Continue
Select
Double click on
Double click on
Select
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Click on
Click on
Click on Continue
Click on
Click on Continue
Select
Double click on
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Click on
Click on Continue
Click on
Master Data
In the step "Master data", you can make the necessary system settings related to master data
maintenance in the FI-AA System. In addition, you can define evaluation groups and your own
matchcodes.
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In this step, you define the screen layout control for asset master data. The screen layout control
contains the specifications for the field groups in the asset master record. You enter the screen layout
control in the asset class. This method allows you to structure the master record individually for each
asset class.
Note
This step must be carried out exactly to guarantee optimal master data maintenance.
Standard settings
SAP delivers some sample definitions which you can use as references when formulating a more
detailed structure for the asset master.
Activities
1. Create the screen layout control according to your requirements. (You may already have
carried out this step in the "Organizational Structures" section of the FI-AA Implementation
Guide.)
2. Define for the individual field groups
o the characteristics of the master record screen (whether fields are required, optional,
display fields or should be suppressed)
o whether it can be copied (when creating a new master record using a reference master
record)
Click on
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select
Click on
Click on
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Click on Continue
Select
Double click on
Select
Double click on
Click on
Click on
In this step you define the screen layout control for the depreciation terms (depreciation key, useful life,
and so on) in the asset master record. This screen layout control is similar to the one for the general
master data section of the asset master record. You can use it in a similar way to control the features of
the depreciation areas in the aset master record. It is possible to make different specifications in each
depreciation area.
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Default settings
You can take over these screen layout controls without changing them.
Click on
Select
Double click on
Click on
Click on
Repost cost
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Click on Continue
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Click on
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Click on
Click on
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Click on
Click on
Click on
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Click on
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CLICK ON MAIN MENT – GOTO – PERIOD SCREEN ( CHECK WHETHER SYSTEM IS DISTRIBUTING THE
AMOUNT EQUALLY)
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Click on
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Click on
NOTE: REPEATE THE ABOVE STEPS FOR PLANNING OTHER COST CENTERS.
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Click on
Click on
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ENTER
CLICK ON
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SELECT
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SELECT
INTERNAL ORDERS
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Click on
Not Assigned:
Click on
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Click on
AGAIN SELECT
Click on
AGAIN SELECT
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Click on
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Click on
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Click on
Click on
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Click on
Click on
PROFIT CENTRE
Click on Continue
PATH: SPRO – CONTROLLING- PROFIT CENTRE ACCOUNTING- BASIC SETTINGS- CONTROLLING AREA
SETTINGS- MAINTAIN CONTROLLLING AREA SETTINGS
Click on
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Click on
Click on
Click on
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Click on
Click on
Click on
Click on
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Click on
Click on
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Click on
Click on Continue
Click on
Click on
MM consultant job
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Country :IN
Enter
Press enter
Define division:
Path :Up to logistic –General the path is same-Define copy, Delete, check division.
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Save
Enter
Select new entries button
Save
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Save
Path : SPRO-Enterprise structure –Assignment- logistics General –Assign plant to company code ( Tr
code is OX18)
Plant :5501
Save
Plant :5501
Division :VO
Save
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Path :Up to assignment the path is same –Materials management –Assign purchasing
organization to company code
Enter
Save
Same path
Select new entries button
Purchasing org :V01
Plant :5501
Save
Press enter to save in your request
Save
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Path :SPRO-Logistic general –Material master-Settings for key fields –Define Material groups.
Enter
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Year :2014
Note : This period enter carefully, if you once enter not modified
Select ABP check box (ABP stands for Allow Back Period Posting) Note: September entries
allowed
Save
Path:up to the material master the path is same – Basic settings –Material type-Define attributes of
material types. (oms2)
Enter
Select ROH
Enter
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Save
Enter
For 5501 select quantity updating check box value updating check box Save
Set tolerance limits for price variance for purchase order (OMEU)
Path: SPRO-Material management –Purchasing –Purchase order –set tolerance limits for price
variance
Enter
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Set tolerance limits for goods receipt (OMC0) (only view document)
Path :Up to inventory management and physical inventory the path is same - Goods receipt-Set
tolerance limits
Select tolerance key B1,B2,VP for company code 1000/0005
Enter
Enter
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Path: SPRO- Materials management –Logistics invoice verification-Incoming invoice- maintain default
values for tax codes
EXECUTE
Click on order text: general
Click on new entries
Company code:
Select PO TEXT
SAVE & ENTER
TWO TIMES GO BACK
Click on notifiable order text types
Click on new entries
Company code id
5501 f03
5501 f07
Save & enter
Select:
Cocd Tlky
0005 AN
0005 AP
0005 BD
0005 BR
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0005 BW
0005 DQ
0005 KW
0005 LA
0005 LD
0005 PP
0005 PS
0005 ST
0005 VP
Path:Up to logistics invoice verification the path is same – Invoice block-Set tolerance limits
enter
save
execute
select valuation grouping active
save
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Path :Up to the logistic invoice verification the path is same – Invoice verification in back ground
–Define automatic status change
Valuation :5501
Enter
Save
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3002 0001
3003 0001
Save enter
One time go back
Click on material type/ Account category reference
Click on position button
Material type: ROH
Aref : 0001
Save enter
Alternative method:
==============
Select valuation class 3000 Raw materials local
FI consultants job:
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Enter
Save
Enter
Change short text and GL a/c long text to inventory Finished Goods
Save
GL account :100500
Enter
Change short text and GL account and long text to GR/IR clearing RM local Select control data tab
Tax category :*
Field status group change to G001/G045 goods/Invoice received clearing accounts Save
Enter
Change short text and GL account long text to RM consumption local Select create /bank
/interest tab
Enter
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Save
GL account :300200
Enter
Change short text and GL account long text to Increase/Decrease in stocks FG Select
create/Bank/Interest tab
enter
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Save
Save
Press enter to save in your request
Select back arrow
Double click on transaction WRX GR/IR clearing account
Select valuation modifier check box
Select valuation class check box
Save
Valuation modifier :0001
Valuation class :3000
Account no. : GR/IR clearing local
Save
Press enter to save in your request
Select back arrow
Double click on GBB offsetting entry for Inventory posting
Select General modification check box
Valuation modifier check box
Valuation class check box
Save
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WE :Goods receipt
WA :Goods issue
Tr code is OBA7
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Ignore the warning message press enter Select back arrow 3 times
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Enter
Country :IN
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Save
Material :5501RM1
Select basic data1, purchasing, general plant data/storage1/accounting1 Select organization levels
button (bottom side)
Enter
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Execute
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Enter
Item :10
Material :5501RM1
PO quantity :100 Kg
Plant :5501
Save
Goods receipt:
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Enter
Storage location select :HYD
Enter
RAX
200121 Inventory RM local 7500 5501RM1 55011
WRX
100520 GR/IR CLRG RM local -7500 5501RM1 55011
Qty .Received(GR) *Rate as per PO
100*75
Invoice verification:
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Enter
Enter
2001 Nagarjuna Steels Limited 7500 –From party no is taken 100520 GR/IR CLRG RM local
7500 5501RM1 55011
Path :Logistics –Materials management –Inventory management –goods movement –goods issue
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Plant :5501
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Execute
SD consultant’s job
1. Define region:(State)
Path :SPRO-SAP netweaver-General settings-Set countries –Insert regions
Country :IN
Region :AP
Save
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country :IN
region :AP
press enter
Save
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Path :SPRO-Enterprise structure –Definition-Logistic execution –Define, copy, delete, check shipping
point
Save
Country :IN
Enter
Enter
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Save
Same path
Save
Same path
Division :VO
Save
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Same path
Plant :5501P
Save
Path :Up to sales and distribution the path is same –Business area account assignment –Define rules
by sales area
:5501
:5501
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Enter :5501P
Press enter
Select :5501P
110
enter
Save
Path :SPRO-Sales & Distribution –Master data –Define common distribution channels
Enter
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Save
Same path
Path :SPRO-Sales and distribution –Basic functions –pricing –Pricing control –Define and assign pricing
procedures
Save
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Division :BS
Save
Path :SPRO-Sales and distribution –Basic functions- Taxes –Define tax determination rules
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Save
Setup partner determination:
PATH: SD – basic function- partner determination- enter
Partner functions
Customer No.
SPNot
1 Soldmodifiable
to Party 1
SH Ship to party 1 2 Modifiable
BP 5501l to party 1 2. Modifiable
PY Payer 1 2 Modifiable
Path :Up to basic functions the path is same-Partner determination –Set up partner determination
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Ignore the warning message press enter to save in your request Double click on partner
determination procedures folder Select new entries button
Save
Save
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Double click on partner determination procedure assignment folder Select position button
Enter
Save
SPRO-Logistics execution-Shipping –Basic shipping functions –Shipping point and goods receiving point
determination –Assign shipping point
Plant :5501
Save
Creation of GL master sales local own goods under sales group –FS00
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Enter
Change short text and GL a/c long text local own goods
Tax category :*
Save
Save
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Save
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Division :BS
Enter
Country :IN
Region :AP
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In CO terms under delivery and payment terms :select EXW form plant
For Tax category UTXJ Tax classification :select 1 liable for tax Save
Select MRP1
Select accounting 1
Plant :5501P
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Enter
Division :BS
Gross weight :1 kg
Division :BS
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Path : Logistics –Sales & Distribution –Master data-Conditions –Select using conditions type-
create (Transaction code is VK11)
Select key combination button: Select material with release status radio button
Enter
Material :5501FG
Amount :600
Valid from :01.04.2008
Valid to :31.03.2009
Save
Select back arrow
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Enter
Country
Click on
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Click on Continue
Click on
Click on
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Click on
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Click on
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Click on Continue
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For the GR/IR account you need to update the WRX transaction key with the
GL code GR/IR account.
Click on
Click on
Double click on
Click on Continue
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Click on
Click on
Click on
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The transaction Key GBB needs to be updated. GBB key is used for various
offsetting posting entries. Within GBB transaction there are various account
grouping (general modification). In this case you need to update general
modificationVBR with the Raw Material consumption account.
Click on
Click on
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Click on
Click on
In transaction key BSX for the valuation class finished goods we attach the
Finished goods GL code.
For change in Finished goods we update transaction key GBBand general
modification key AUF
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Click on
Click on
For cost of goods sold transaction key GBBis updated with general
modification key VAX
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Click on
Click on
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CLICK ON
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CLICK ON
CLCIK ON
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All Billing transactions happening in the Sales and distribution module will
trigger FI postings.
In this step, you allocate the G/L accounts for the revenue account
determination. You make the allocation for each of the access sequences .
In this case, you specify a G/L account depending on the following terms:
Application (key for the Sales and Distribution application)
Account determination type
Chart of accounts (from the FI System
Customer account assignment group
Materials account assignment group
Account key
The allocated accounts are used to post revenues, surcharges and discounts
automatically.
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Account key is maintained in the pricing procedure for that condition type. In case the first criterion is
not fulfilled, system goes to the next table entry
and checks for Customer group/ account key combination.
In case the second criteria is not fulfilled by the transaction data the system
goes and check the next table entry Material group and account key.
Finally it will check the last table entry account key.
CLICK ON
Click on
Click on
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Ensure all the master data is loaded into the production system.
We will broadly cover the master data which needs to be loaded and the module
responsible.
Material Master – Basic responsibility MM: All the respective views of the
material masters the other modules responsible . Ensure that all the required views are
uploaded
GL codes – FI
Customer Master – FI (accounting view) and SD (sales view)
Vendor Master – FI (accounting view) and MM (purchasing view)
Cost elements – CO
Secondary cost elements – CO
Profit centers – CO
Cost center – CO
Activity type – CO
Bill of Material – PP
Work Center/ Resource – PP
Routing / Master Recipe – PP
Purchasing Info Record – MM
Service Master – MM
Bank Master – FI
Quality Info Record – QM
Quality Inspection plan
2. Upload Cost center plan
Cost center plan must be updated through transaction code KP06 or using excel upload.
3. Execute the allocation cycles within cost center accounting
The plan allocation cycles (distribution, assessment) must be executed within the cost center accounting
module. This will allocate the costs from the service cost center to the receiver cost center.
4. Update planned activity
After executing of the plan allocation cycles, the production cost centers are now ready with the
planned costs. You can now calculate the activity prices through the system or manually update the
planned prices by calculating it outside. The planned activity must be updated through transaction
code KP26.
5. Calculate Activity prices
Calculate the activity prices using transaction code KSPI.
6. Execute product costing run
The product costing run will be executed for all semi-finished and finished materials in the system using
transaction code CK40N. This should be run after all the BOM and Master recipe are uploaded.
The product cost finalization takes a long time and should begin well in advance before the go live date.
Normally the product costing run has to be executed again and again (3 – 4 times) since data needs to
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be corrected and costs have to be compared with the existing legacy cost.
The possible errors in the product costing run are:-
Moving average prices or planned prices are not correctly maintained in the material masters
Incorrect quantities in the Bill of Materials, incorrect base unit quantity in the Bill of Material
Incorrect quantities (hours, KWH etc) for activities in the Routing or Master recipe.
Incorrect alternate unit of Measure
The product costing is calculated and made ready. The actual Mark and release will happen on after the
stocks are uploaded into the system.
Ensure all the number ranges for all the modules have been maintained in the production
system
Ensure that Operating concern has been generated
Ensure that all the Customer Master data is loaded
Ensure all material masters (all material types) have been loaded
Ensure that all the Vendor Master data is loaded
C. Upload transaction data into system:
1.Upload Open purchase orders
Open purchase orders can well be uploaded into the system in advance before the cut off date if no
invoices are expected.
2. Stock upload
Stock upload happens in 2 steps:-
⇒Finished goods: The standard prices are first uploaded through MR21 or through an ABAP program
which also uses MR21. The stock quantities are uploaded using movement type 561 through an ABAP
program which calls transactionMB1C.
⇒Raw Material, packing Material, stores and spare parts: The quantities and values are uploaded at the
same time using an ABAP program which calls transaction MB1C.
The stock upload will generate the following entry in the system:-
Finished goods stock a/c Debit
Semi-Finished goods stock a/c Debit
Raw Material stock a/c Debit
Packing Material stock a/c Debit
Stores and spares a/c Debit
Data take over Credit
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1. Normal GL Accounts: In this case line items are not required and totals are to be updated in SAP. This
can be done using GL fast entry if the number is not too high.
2. Open Item Managed GL Accounts: All the open line items are required to be uploaded in SAP from
Legacy in order to clear them. Hence, a LSMW / BDC program has to be developed to upload the line
items.
BAPI_ACC_DOCUMENT_POST – for GL/AP/AR
BAPI_ACC_INVOICE_RECEIPT_POST – for AP
BAPI_ACC_GL_POSTING_POST – for GL
GL Balance
F-02 or RFBIBL00 or BAPI
Dr GL Account
Cr Data migration Account or Clearing Account
3. Customer & Vendor Open Items: All open line items in Customer and Vendor Accounts have to be
brought in into SAP. For this also a LSMW / BDC program needs to be developed and upload the line
items.
Vendor Balances
F-02 or RFBIBL00 or BAPI
Cr Vendor Account (individually)
Dr Data migration Account or Clearing Account
Customer balances
F-02 or RFBIBL00 or BAPI
Dr Customers Account (individually)
4. Asset Accounting: In case asset accounting is implemented the individual balances of each asset
(Gross Value and Accumulated Depreciation) have to be uploaded using transaction AS91. For this also
you need to develop a LSMW / BDC program. Further, you also need to update the GL Accounts related
to Asset Accounts with totals for each asset class
T.Code : OASV
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You need not bring the vendor /customer reconciliation accounts separately. They will be automatically
determined from vendor master data while posting vendor open line items
PO does not have any financial impact, so there will be no FI entry for open PO migration and hence no
balances.
Master data:
G/L Accounts
1. SKA1 G/L Accounts (Chart of Accounts)
2. SKAT G/L Accounts (Chart of Accounts: Description)
3. SKB1 G/L Accounts (Company Code)
Customer Master
1. KNA1 Customer master
2. KNB1 Customer / company
3. KNVV Customer sales data
4. KNBK Bank details
5. KNVH Customer hierarchy
6. KNVP Customer partners
7. KNVS Shipment data for customer
8. KNVK Contact persons
9. KNVI Customer master tax indicator
Vendor Master
1. LFA1 Vendor master
2. LFB1 Vendor per company code
3. LFB5 Vendor dunning data
4. LFM1 Purchasing organisation data
5. LFM2 Purchasing data
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Accounting documents
1. BKPF Accounting documents
2. BSEG item level
3. BSID Accounting: Secondary index for customers
4. BSIK Accounting: Secondary index for vendors
5. BSIM Secondary Index, Documents for Material
6. BSIP Index for vendor validation of double documents
7. BSIS Accounting: Secondary index for G/L accounts
8. BSAD Accounting: Index for customers (cleared items)
9. BSAK Accounting: Index for vendors (cleared items)
10. BSAS Accounting: Index for G/L accounts (cleared items)
Payment run
1. REGUH Settlement data from payment program
2. REGUP Processed items from payment program
Customizing Tables
Company code
1. T004 Chart of accounts
2. T077S Account group (g/l accounts)
3. T009 Fiscal year variants
4. T880 Global company data
5. T014 Credit control area
Fi document
1. T010O Posting period variant
2. T010P Posting Period Variant Names
3. T001B Permitted Posting Periods
4. T003 Document types
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CO Tables :
Overhead Cost Controlling
A132 Price per Cost Center
A136 Price per Controlling Area
A137 Price per Country / Region
COSC CO Objects: Assignment of Original Cost Sheets
CSSK Cost Center / Cost Element
CSSL Cost Center / Activity Type
KAPS CO Period Locks
Overhead Cost Controlling: General Services
CSKA Cost Elements
CSKB Cost Elements
CSKS Cost Center Master Data
CSLA Activity Master
Overhead Cost Controlling
COBK CO Object: Document Header
COEJ CO Object: Line Items
COEJL CO Object: Line Items for Activity
COEJR CO Object: Line Items for SKF
COEJT CO Object: Line Items for Prices
COEP CO Object: Line Items (by Period)
COEPL CO Object: Line Items for Activity
COEPR CO Object: Line Items for SKF
COEPT CO Object: Line Items for Prices
COKA CO Object: Control Data for Cost
COKL CO Object: Control Data for Activty
COKP CO Object: Control Data for Primary Planning
COKR CO Object: Control Data for Statistical key Figures
COKS CO Object: Control Data for Secondary Planning
Cost Element Accounting (Reconciliation Ledger)
COFI01 Object Table for Reconciliation
COFI02 Transaction Dependent Fields
COFIP Single Plan Items for Reconciliation
COFIS Actual Line Items for Reconciliation
Cost Center Accounting (Cost Accounting Planning RK-S)
A138 Price per Company Code
A139 Price per Profit Center
Overhead Orders: Application Development R/3 Cost Accounting Settlement
AUAA Settlement Document: Receiver Segment
AUAB Settlement Document: Distribution Rules
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Execute all scheduled jobs and do not schedule any new jobs.
Lock all users in the system that do not have any tasks associated with the migration.
Check for update terminations in your system and correct any you find.
Lock the periods in Financial Accounting and Controlling (Plan/Actual).
If you cannot execute the consistency checks with report RFINDEX_NACC for runtime reasons, perform
consistency checks using transactions FINS_RECON_DOC_IAI (check the result with transaction
FINS_MIG_MONITOR_RC0) and FINS_MIG_MONITOR_RC0 (check the result with transaction
FINS_MIG_MONITOR_RC1) instead. This are available in your test system after you have installed the
SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA.
If you are using Classic General Ledger Accounting, execute the reconciliation for the general ledger and
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If you are using New General Ledger Accounting, execute the reconciliation for the general ledger and
the subledgers. Use report TFC_COMPARE_VZ to do this or choose transaction FAGLF03.
If you have classic Profit Center Accounting EC-PCA active, reconcile line item table GLPCA and totals
table GLPCT. Use report RGUSLSEP to do this (compares totals records with the total of the line items).
Compare the ledgers if you are using new General Ledger Accounting. Use report RGUCOMP4 to do this
or choose transaction GCAC.
Reconcile Materials Management (MM) with GL. Choose report RM07MBST/ RM07MMFI to do this.
Carry forward balances again for all currencies and all ledgers to make sure all balance carry forwards
are complete and consistent.
Create the closing documentation. SAP recommends the following objects for this:
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Import the activation of the depreciation calculation in the business function Financials Extension (EA-
FIN).
If you are not currently using new General Ledger Accounting, import Customizing for the following
areas from your Customizing system to your production system:
If you want to check the Customizing settings for new General Ledger Accounting in your system,
activate the Customizing structure for new General Ledger Accounting using report
RFAGL_SWAP_IMG_NEW.
Start the generation of routines in General Ledger Accounting. Use report RGZZGLUX. to do this.
If you are not currently using new General Ledger Accounting, migrate from classic General Ledger
Accounting to new General Ledger Accounting using transaction FGL_MIG_NGL_POST. This transaction
fills the line item table in new General Ledger Accounting (FAGLFLEXA)
If you are currently using new General Ledger Accounting and are also using tables in the customer
namespace here, you must migrate the data from these tables to the standard tables in SAP Accounting
powered by SAP HANA. This aligns the relevant ledger configuration and your processes. Start migrating
the G/L tables in your customer namespace using transaction FGL_MIG_CGLT. Or in Customizing,
choose Migration to SAP Accounting powered by SAP HANA Migration of Customer G/L Tables , the
first Customizing activity.
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Regenerate the operating concerns of CO-PA. To do this, choose transaction KEA0 (Maintain operating
concern). Or in Customizing for Controlling, choose Profitability Analysis Structures Define
Operating Concern Maintain Operating Concern .
Migrate the data using the Migration Framework. Choose transaction FINS_MIGRATION to do this. Or in
Customizing, choose Migration to SAP Accounting powered by SAP HANA Migrating Transaction Data
and Documents Migrate Transaction Data and Documents .
Start entering the due dates in FI documents using transaction FINS_MIG_DUE or in Customizing,
choose Migrating to SAP Accounting powered by SAP HANA Migrating Transaction Data and
Documents Enter Due Dates in FI Documents .
Define the offsetting account determination type. In Customizing, choose Migration to SAP
Accounting powered by SAP HANA Migrating Transaction Data and Documents Define Offsetting
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Execute the technical reconciliation of the migrated Controlling documents. Choose transaction
FINS_MIG_CHECK to do this. Or in Customizing, choose Migrating to SAP Accounting powered by SAP
HANA Migrating Transaction Data and Documents Start Check for Migrated Accounting
Documents and check the result using the results list.
Execute the technical reconciliation of the migrated transaction figures. Choose transaction
FINS_RECON_VIEWS to do this. Or in Customizing, choose Migration to SAP Accounting powered by
SAP HANA Migrating Transaction Data and Documents Reconcile Transaction Figures .
If you implement new General Ledger Accounting with the migration from Smart Financials, execute the
following actions for the migrated ledgers:
Choose transaction GCAC (Ledger comparison):
Reconcile general ledger 0 with leading ledger 0L.
If you took data for the initial balance carryforward from consolidation ledger 09, reconcile
ledger 09 with leading ledger (0L).
If you have kept a currency ledger, reconcile this with the leading ledger 0L.
Activate new General Ledger Accounting by importing the Customizing settings from the Customizing
system.
Activate business functions FIN_GL_CI1, FIN_GL_CI2 and FIN_GL_CI3 by importing the Customizing
settings from the Customizing system.
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Create the closing documentation to compare the data with the same reports and selection criteria as
the documentation before the migration. SAP recommends the following objects for this:
Postprocessing:
Link the Financial Accounting document with the corresponding Controlling document. Choose
transaction FINS_MIG_LINK to do this (Create link between Controlling documents and FI documents). Or
in Customizing, choose Migration to SAP Accounting powered by SAP HANA Migrating Transaction
Data and Documents Create Links Between Controlling Documents and FI Documents . You can
execute this step parallel to the consistency checks after the migration.
Check the result or status. To do this, either use transaction FINS_MIG_MONITOR_LNK or in Customizing,
choose Migration to SAP Accounting powered by SAP HANA Migrating Transaction Data and
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Execute the technical reconciliation of the migrated Controlling documents. To do this, use transaction
FINS_MIG_CHECK or in Customizing, choose Migration to SAP Accounting powered by SAP
HANA Migrating Transaction Data and Documents Start Check for Migrated Accounting Documents .
Perform an update for Controlling documents. To do this, use transaction FINS_PRC or in Customizing,
choose Migration to SAP Accounting powered by SAP HANA Migrating Transaction Data and
Documents Fill Profit Center Fields in CO Line Items . The fields Profit Center and Partner Profit Center
of the Controlling document are filled in this step.
If you are currently using Data Aging, create cold partitions for the backup tables in the indexes
(BSAD_BCK, BSAK_BCK, BSAS_BCK, BSID_BCK, BSIK_BCK, BSIS_BCK, FAGLBSIS_BCK, FAGLBSAS_BCK).
If you are using Data Aging, start moving the indexes in the coldstore of the database using transaction
FINS_MIG_INIT_COLD (Transfer data to cold database area). Or in Customizing, choose Migration to
SAP Accounting powered by SAP HANA Transferring Data to Coldstore Transfer Application Indexes .
Check the result or status using transaction FINS_MIG_MONITOR_CLD (Display Status of Transfer of Data
to Cold Database Area). Or in Customizing, choose Migration to SAP Accounting powered by SAP
HANA Transferring Data to Coldstore Display Status .
Covering each and every topic of Simple Finance is not feasible, but in nutshell, it consists of following
sub-modules:
General Ledger
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Account Receivable
Accounts Payable
New Asset Accounting
Management accounting (including Material Ledger & Profitability Analysis)
Cash Management
Integrated Business Planning for Finance (IBPF)
User Experience -
Fiori is SAP’s user experience paradigm. It allows role-based queries (with drill-down & slice-and-dice
capabilities with graphical representation) on all devices (work-station, tab, mobile phones). Launch pad
designer allows user personalization. SFIN comes with some ready-to-use queries which work without
any configuration. One can add more (customized) queries/tiles with minimal efforts.
Reporting capabilities -
Customers can use new dashboards based on Fiori layout options, SAP Smart Business Apps, SAP
Analysis for Office and SAP HANA Live and new S-FIN HANA Live content.
Depending on the requirements, reports can be built in HANA Studio, or also via the embedded BW. It
depends on customer requirements for how much standard content should be (re-)used versus custom
built.
Simple Finance users will experience much greater execution speeds, in some cases even as high as
1000x. It removes bottlenecks from closing process, eliminates time and efforts needed for
reconciliation. The new architecture also eliminates data redundancy & thereby reducing the data foot-
print drastically. The new user interface tools such as Fiori, Office Analysis Excel will revolutionize the
user experience. Instant improvement were observed in operational performances as well as closing
processes which were seen to be 5X faster than before.
Simple Finance allows SAP customers to run trial Balance sheets, P&L's and Cash flow analysis any time
of the day and any day of the quarter. The granular design enables trial balance with many drill-downs &
also provides multi-dimensional income statement.
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