PROJECT FILING PLAN

00- Classification plan

Listing / Diskette / CD Rom S IT mgr X
Safeguarding data bases S IT mgr X
Storage plan S IT mgr X

CONTRACT AWARD PHASE

01- COMMERCIAL FOLLOW-UP
01- 01- Pre-description (file / press papers / associated correspondence) S
01- 02- Preliminary phase / Identification S
01- 02- 01 Partner sourcing S
01- 02- 02 Tax S
01- 02- 03 Insurance S
01- 02- 04 Administration S
01- 02- 05 Finance S
01- 02- 06 Technical S
01- 03- Correspondence S
01- 03- 01 Client S
01- 03- 02 Partners S
01- 03- 03 Technical office / Expected subcontractors S
01- 04- Minutes of meetings S
01- 04- 01 Client S
01- 04- 02 Partners S
01- 04- 03 Internal S

02- CLIENT CALL FOR TENDERS

02- 01- Written documents P/N
02- 02- Technical file P/N

03- MONITORING THE STUDY (inc. negotiation phase)

03- 01- Launch file and record of decision P
03- 02- Planning and monitoring the study P
03- 03- Correspondence P
03- 03- 01 Client P
03- 03- 02 Partners P
03- 03- 03 Technical office / named subcontractors P
03 04- Minutes of meetings P
03- 04- 01 Client P
03- 04- 02 Partners P
03- 04- 03 Internal P
03- 04- 04 Technical co-ordination P
03- 05 Closing file and recording decision P
03- 05- 01 Internal closing P
03- 05- 02 Partner closing P

04- TECHNICAL STUDY - PRICE STUDY

04- 01- Technical data
04- 01- 01 Planning S
04- 01- 02 Geotechnical file S
04- 01- 03 Civil / Structural engineering S
04- 01- 04 Architectural, Builders Work & Finishes (ABWF) S
04- 01- 05 Mechanical, Electrical, Plumbing (MEP) S
04- 01- 06 Environmental / Sustainability S
04- 01- 07 Specialist input S
04- 02- Methods
04- 02- 01 Methods / Phasing / sequencing S
04- 02- 02 Site Installations (layout, set up etc.) S
04- 02- 03 Site equipment S

05- PRICE STUDY

05- 01- Quantities S -
05- 02- Consultations S -
05- 02- 01 Depends on trade /supplies S -
05- 03- Costing -
05- 03- 01 Breakdown of basic prices S -
05- 03- 02 Selection of ratios S -
05- 03- 03 Local staff costs (THM + staff) S -
05- 03- 04 Expatriate staff costs S -
05- 03- 05 Summary of outgoings - LAUREAT sales sheet S -

06- SUBMISSION
06- 01- Complete file + CD ROM S/H Executive director

CONTRACT EXECUTION PHASE

18- TECHNICAL DRAWINGS AND DOCUMENTS

18- 01- Client drawings
18- 02- Design files
18- 02- 01 Reports
18- 02- 02 Calculation notes
18- 02- 03 Drawings
18- 02- 04 Schedules
18- 02- 05 Specifications
18- 03- Issued For Construction S
18- 04- Concrete outlines
18- 05- Method plans and documents
18- 05- 01 Calculation notes
18- 05- 02 Method plans
18- 05- 03 Execution and checking procedures
ASB 18- 06- As-built drawings
18- 07- Plans of other trades
18- 08- Technical execution file
18- 08- 01 Calculation notes
18- 08- 02 Procedures & Management plans
18- 08- 03 Site equipment
18- 08- 04 Integrity testing & monitoring
18- 08- 05 Geotechnical surveys
18- 08- 06 Topographical surveys
18- 08- 07 Material Approval Requests (See records QA/QC)
18- 08- 08 Request For information (See records QA/QC)
18- 08- 09 Field Change Request (See records QA/QC)
18- 08- 10 Non Conformities (See records QA/QC)
For other records, see file 20
18- 08- Operating file
ASB 18- 08- 01 Operations & Maintenance Manuals

AFTER-SALES PHASE
50- ACTIONS AFTER ACCEPTANCE
50- 01- Correspondence
50- 01- 01 Client

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50- 01- 02 Research consultants

50- 01- 03 Experts / Control department
50- 01- 04 Insurance
50- 02- Technical file for claims S
50- 02- 01 Report on expert investigation / reports S
50- 02- 02 Other S

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