DOCUMENT NO. REV.

PT Caltex Pacific Indonesia PP-MN-GG-007 1

DATE : SEPT 10, 2001 SHEET : 1 OF 7

PROCEDURE PREPARED BY Damian. M DMo

CHECKED BY Damian. M DMo
APPROVED BY Shawn SPD

CONTRACTOR MONTHLY REPORT PROCEDURE

PT. CALTEX PACIFIC INDONESIA

REV DATE PAGES DESCRIPTION PREP’D CHK’D APP’D

0 9/10/01 ALL ISSUED FOR IMPLEMENTATION DMo DMo SPD

1 11/7/02 ALL CPI SPEC REVIEW TEAM (JG-Bekasap, TOTO, KWK-Duri, TRB) Team Team Team
 TABLE OF CONTENT

1. GENERAL .......................................................................................................................... 2

1.1. Scope and Purpose .................................................................................................... 2

1.2. Reference.................................................................................................................. 2

2. CONTENTS OF EACH PART AND SECTION.................................................................. 3

2.1. General..................................................................................................................... 3
2.2. PART 0 OVERALL................................................................................................... 4
2.3. PART 1 SAFETY, HEALTH & ENVIRONMENTAL (SHE) REPORT .......................... 4
2.4. PART 2 PROJECT STATUS ..................................................................................... 7
2.5. PART 3 LOCAL CONTENT REPORT....................................................................... 7
2.6. PART 4 MISCELLANEOUS REPORT........................... Error! Bookmark not defined.

3. SUBMISSION TO COMPANY .......................................................................................... 7

4. CUT – OFF DATE AND REPORT NUMBER .................................................................... 7

5. ATTACHMENTS................................................................................................................ 7
OPTIONAL ATTACHEMENTS FOR THIS SPECIFICATION:

ADDENDUM 1: “Project Specific Clarifications & Requirements”

PT. CALTEX PACIFIC INDONESIA Contractor Monthly Report Procedure
PP-MN-GG-007 Rev. 1

1. GENERAL

1.1. Scope and Purpose

This procedure describes the requirements, contents and style of the Monthly Report to be
submitted to COMPANY, as Specified by COMPANY.
The Purpose of the Monthly Reports are:
1.1.1. To inform COMPANY of the project’s progress status.
1.1.2. To explain and justify the project’s progress status by presenting data and
information. This progress data shall be presented in comparison with the
approved project control plans, such as Contract Project Master Schedule and
Planned Progress Values.
1.1.3. To highlight actual and potential problem areas as well as the proposed action for
resolution.
1.1.4. To provide a visual record of the project progress in the form of Construction
photographs.

1.2. Reference
The following procedures shall be referred to when called for by this procedure:
?? PP-MN-GG-003 Project Control Procedure
?? PP-MN-GG-006 Change Order Procedure
?? PP-MN-GG-008 Filling Procedure
?? PP-MN-GG-009 Communication Procedures Between COMPANY and
CONTRACTOR

1.3. Terminology
In this specification, the following words and terms shall have the meanings hereby
assigned to them, unless noted otherwise.
1.3.1. COMPANY
Refers to PT. CALTEX PACIFIC INDONESIA, as the ultimate user and owner,
the authorized representative of COMPANY or COMPANY third party
inspection.
1.3.2. CONTRACTOR
Refers to company selected by COMPANY, which may be responsible for the
detailed engineering design, material and equipment procurement, and
construction as specified by Contract, Scope of Work, or Work order.
1.3.3. Vendor
Refers to the company selected by COMPANY or CONTRACTOR, which is
responsible for the purchase agreement or purchase order of the goods/services
specified in this specification
Note:

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?? For EPC (Engineering, Procurement and Construction) project purposes:

The terminology shall have the meanings as above.
?? For “ Direct Procurement” by COMPANY purposes: Vendor shall also be
responsible as CONTRACTOR.

1.4. Conflicting Requirements

1.4.1. In case of conflict between this Specification and its associated Specifications
and the above Codes and Standards, the Vendor shall bring the matter to the
COMPANY’s attention for resolution and approval in writing. However, the
most stringent requirement shall apply.
1.4.2. Should conflicts exist between this specification and other documents, the
following order of precedence shall govern:
?? Scope of Work
?? Data Sheets.
?? This Specification
?? Other COMPANY Specifications
?? Other Referenced Publications
?? Approved for Construction Drawings
?? Vendor’s Code

2. CONTENTS OF EACH PART AND SECTION

2.1. General
The Monthly Report will consist of five (5) main parts which consisting of the following
parts and sections:

PART 0 OVERALL
SECTION 0 - 1 EXECUTIVE SUMMARY

PART 1 SAFETY, HEALTH & ENVIRONMENTAL (SHE) REPORT

PART 2 PROJECT STATUS

SECTION 2 - 1 AREAS OF CONCERNS
SECTION 2 - 2 ENGINEERING PROGRESS REPORT
SECTION 2 - 3 PROCUREMENT PROGRESS REPORT
SECTION 2 – 4 CONTRUCTION PROGRESS REPORT
SECTION 2 – 5 PROJECT MANAGEMENT DELIVERABLES PROGRESS
REPORT
SECTION 2 – 6 PROJECT COST REPORT
SECTION 2 – 7 PROJECT SCHEDULE REPORT
SECTION 2 – 8 QUALITY PROGRAM REPORT

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PART 3 LOCAL CONTENT REPORT

PART 4 MISCELLANEOUS REPORT

2.2. PART 0 OVERALL

SECTION 0 – 1 EXECUTIVE SUMMARY
It is intended that this Section shall be able to be used as a stand-alone report for the
Management of COMPANY. In this Section, the overall progress percentage will be stated
quantitatively with its breakdown. Summary table indicating Engineering, Procurement,
Construction and Project Management Progress actual vs. planned for the Project will be
shown in this Section. This data shall be compared to the schedule progress data and show
graphically as Exhibits, such as Overall Progress Curve and Overall Progress Schedule.
In addition to the above data, the status of major events shall be briefly highlighted, such
as:
2.2.1. Significant developments in the reporting month, such as :
?? Important decisions reached, with the background leading to the decisions.
?? Resolution of major problems.
?? Arrival on site of critical items of equipment’s or materials.
2.2.2. Safety Highlights
2.2.3. Summary of Change Order approved during the reporting month, summary of
Local Content, summary of Outstanding Insurance Matters and summary of
Manpower Status.
2.2.4. Significant efforts planned for the next thirty (30) days.

2.3. PART 1 SAFETY, HEALTH & ENVIRONMENTAL (SHE) REPORT

This Section will consist of the following items:
?? Statistic of SHE Record
?? SHE activities/enhancement programs
?? Significant Near Misses
?? Root Causes for all Accidents and Significant Near Misses

2.4. PART 2 PROJECT STATUS

2.4.1. SECTION 2 – 1 AREAS OF CONCERNS
In this Section, actual or problems which may effect the project schedule,
contract price or quality of the work will be presented. The presentation will also
include the corrective action proposed or currently being implemented by
CONTRACTOR.
2.4.2. SECTION 2 – 2 ENGINEERING PROGRESS REPORT
SECTION 2 – 3 PROCUREMENT PROGRESS REPORT
SECTION 2 – 4 CONSTRUCTION PROGRESS REPORT

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SECTION 2 – 5 PROJECT MA NAGEMENT

DELIVERABLES PROGRESS REPORT

2.4.2.1 General
The above sections will consist of the following items:
?? Summary
?? Efforts in This Month
?? Efforts for the Next 30 Day
Item Summary will present the physical progress achieved that compared
to the planned progress. Major topics will also be covered in this Section.
For calculation of physical progress, refer to Engineering Deliverables
Tracking System, Procurement Deliverables Tracking System,
Construction Progress Tracking System and Project Management
Deliverables Tracking System.
Item Efforts in This Month and Efforts for the Next 30 Days will briefly
cover achievements for the reported month and items scheduled thirty
(30) days a head. The following subsections supplement the description
of each of the Engineering, Procurement, Construction are Project
Management sections.
2.4.2.2 SECTION 2 – 2 ENGINEERING PROGRESS REPORT
In the Summary Section, Efforts in This Month and Efforts for the Next
30 days will be presented according to the following discipline-oriented
categories:
?? General/Process
?? Vessel/Heat Exchangers
?? Machinery
?? Package Equipment
?? Piping
?? Civil
?? Building and Structural
?? Electrical
?? Instrumentation
Page 5 of Attachment (Section 2 – 2) show the Exhibits to be included in
this Section.
2.4.2.3 SECTION 2 – 3 PROCUREMENT PROGRESS REPORT
In this Section, following the Summary, Efforts in This Month and
Efforts for the Next 30 Days will be presented according to the following
procurement activity categories:
?? Purchasing : covers purchasing status by procurement milestones,
such as :
a. Release inquires
b. Receive quotation
c. Complete bid evaluation
d. Compliance bid tabulation submitted to COMPANY for

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approval
e. Commitment or placement of purchase orders
?? Shipping : covers shipping status for each cargo
?? Expediting : covers topics as to the expediting activities.
Page 6 of Attachment (Section 2 – 3) show the Exhibits to be included in
this Section
2.4.2.4 SECTION 2 – 4 CONSTRUCTION PROGRESS REPORT
In the Summary Section, construction manpower assignment status will
be summarized accompanied by the construction manpower histogram as
an Exhibit. Achieved progress will be shown and compared to the
planned schedule with area breakdown.
Efforts in This Month and Efforts for the Next 30 Days will present
achievements and efforts for the next period.
Page 7 of Attachment (Section 2 – 4) show the Exhibits to be included in
this Section
2.4.2.5 SECTION 2 – 5 PROJECT MANAGEMENT DELIVERABLES
PROGRESS REPORT
In this Section, achieved progress will be shown and compared to the
planned schedule. Efforts in This Month and Efforts for the Next 30
Days will be presented achievements and efforts for the next period.
Page 8 of Attachment (Section 2 – 5) show the Exhibits to be included in
this Section.
2.4.3. SECTION 2 – 6 PROJECT COST REPORT
Major topics related to the Project Cost Status will be described in this Section as
well as change order report and manpower report.
The actual progress vs. planned progress will be shown in this Section by a
summary table indicating overall progress approval.
Page 9 of Attachment (Section 2 – 6) show the detail items to be included in this
Section.
2.4.4. SECTION 2 – 7 PROJECT SCHEDULE REPORT
Major topics related to the project schedule status will be described in this
Section with a breakdown for engineering, procurement and construction. In
addition to the above data, any significant delays in the schedule will be
highlighted with an explanation of the impact on the overall project schedule and
the planned corrective action.
In this Section, the Project Master Schedule indicating the current actual progress
will be included as Exhibits for Contract Project Master Schedule.
Page 10 of Attachment (Section 2 – 7) show the detail items to be included in this
Section.
2.4.5. SECTION 2 – 8 QUALITY PROGRAM REPORT

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In this Section, highlighted items will be described in the Summary. Page 11 of

Attachment (Section 2 – 8) show the detail items to be included in this Section.

2.5. PART 3 LOCAL CONTENT REPORT

In this Section, Indonesia participation in overall execution phases of Project will be
described. An exhibit which in detail defines achievements compared to targets in terms of
dollar values will also be included in this Section.
Refer to Page 12 of Attachment (Part 3) for the detail items to be included in this Part.

2.6. PART 4 MISCELLANEOUS REPORT

This Section will consist of miscellaneous item, such as :
2.6.1. Employment Status for
?? Permanent Manpower
?? Non Permanent Manpower
2.6.2. List of Insurance Claims

3. SUBMISSION TO COMPANY
Not later than the 7th calendar day of every month, a draft copy of the Monthly Report will be
submitted to COMPANY for review and approval.

4. CUT – OFF DATE AND REPORT NUMBER

The reporting period for each month shall be from the twenty sixth (26th ) day of the previous month
to the twenty fifth (25th ) day of the reporting month.
The report number shall be in sequence form No. 1 for the first month after Commencement Date
of the Project.

5. ATTACHMENTS
Attachment : Cover, Contents and Forms of Monthly Report

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