R12.x Oracle Asset Management Fundamentals Practices: D59987GC10 Edition 1.0 March 2010 D64879

R12.
x Oracle Asset
Management Fundamentals
Practices
Activity Guide
D59987GC10
Edition 1.0
March 2010
D64879
Copyright © 2008, 2010, Oracle and /or its affiliates All rights reserved.
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Author
Gail D’Aloisio, Brent A. Bosin, Paul Scott, Assad Akhavan
Technical Contributors and Reviewers
Kathy Wohnoutka, Ruth Kukla, Jan Quist, JongSung Ahn, Chris Rudd, Som Viswapathy, Bruce
Isner, Ivy Farren, Bruce Ingram
This book was published using: oracletutor

Table of Contents
Activity Guide ..................................................................................................................................................1-1

Release 12.x Oracle Asset Management Fundamentals ................................................................................1-3
Objectives ......................................................................................................................................................1-4
Setup..............................................................................................................................................................1-5
Practice - Create a New User (Required)..................................................................................................1-6
Asset Controls Setup .....................................................................................................................................1-8
Guided Demonstration - Oracle Assets Key Flexfield Setup.....................................................................1-9
Practice - Create a Location (Required).....................................................................................................1-11
Guided Demonstration - System Controls Form .......................................................................................1-12
Practice - Define Quickcodes (Required) ..................................................................................................1-13
Guided Demonstration - Create a Fiscal Year Calendar (Optional) ..........................................................1-14
Guided Demonstration - Create a Depreciation Calendar (Optional) ........................................................1-15
Guided Demonstration - Oracle Assets Profile Options ............................................................................1-16
Guided Demonstration - Entering Asset Insurance Information................................................................1-17
Asset Books ...................................................................................................................................................1-19
Practice - Create a CORP Depreciation Book (Required) .........................................................................1-20
Guided Demonstration - Review Security by Book Setup (Required) ......................................................1-23
Asset Categories ............................................................................................................................................1-27
Practice - Create Category Values (Required)...........................................................................................1-28
Practice - Create Asset Clearing Accounts (Required) ..............................................................................1-30
Practice - Add Asset Categories to a Corp Book (Required).....................................................................1-32
Practice - Verify Assets Added to a Corp Book (Required) ......................................................................1-35
Asset Additions .............................................................................................................................................1-36
Practice - Add an Asset Using QuickAddition (Required) ........................................................................1-37
Practice - Add an Asset using Detailed Additions (Required)...................................................................1-39
Practice - Set Up Group Assets..................................................................................................................1-41
Solution: Set Up Group Assets ..................................................................................................................1-43
Guided Demonstration - Enter Suppliers (Optional) .................................................................................1-45
Guided Demonstration - Enter Operating Lease Details (Optional) ..........................................................1-46
Guided Demonstration - Enter Capital Lease Details (Optional) ..............................................................1-48
Guided Demonstration - Create Invoices from a Capital Lease (Optional) ...............................................1-50
Guided Demonstration - Enter and Assign an Asset Warranty (Optional) ................................................1-51
Mass Additions ..............................................................................................................................................1-52
Practice - Add Assets using Mass Additions (Required) ...........................................................................1-53
Practice - Merge Tax and Prep into the Server Hardware (Required) .......................................................1-56
Practice - Split an Invoice Line into Multiple Assets (Required) ..............................................................1-58
Practice - Add an Invoice Line to an Existing Asset (Required) ...............................................................1-60
Guided Demonstration - Automatic Preparation of Mass Addition Lines.................................................1-63
Practice - Add Assets Using Web ADI......................................................................................................1-72
Solution: Add Assets Using Web ADI ......................................................................................................1-74
Practice - Run Asset Related Reports (Required)......................................................................................1-77
CIP Asset Additions ......................................................................................................................................1-79
Practice - Add CIP Asset Shell (Required)................................................................................................1-80
Practice - Add Labor to CIP Assets (Required).........................................................................................1-81
Practice - Add Invoice Lines to a CIP Asset (Required) ...........................................................................1-82
Practice - Capitalize a CIP Asset (Required) .............................................................................................1-84
Asset Adjustments .........................................................................................................................................1-85
Practice - Reclassify an Asset (Required)..................................................................................................1-86
Practice - Adjust Asset Units (Required)...................................................................................................1-87
Practice - Adjust Asset Cost (Required) ....................................................................................................1-88
Practice - Transfer an Asset (Required).....................................................................................................1-89
Practice - Add Assets for Mass Transactions (Required) ..........................................................................1-90
Copyright © Oracle, 2010. All rights reserved.
R12.x Oracle Asset Management Fundamentals Practices Table of Contents

i
Practice - Mass Reclassify Assets (Required) ...........................................................................................1-94
Practice - Mass Transfer Assets (Required)...............................................................................................1-96
Guided Demonstration - Schedule Asset Maintenance..............................................................................1-98
Practice - Enter a Physical Inventory (Required).......................................................................................1-99
Practice - Create and Compare a Physical Inventory in Web ADI ............................................................1-100
Solution: Create and Compare a Physical Inventory in Web ADI.............................................................1-102
Depreciating Assets .......................................................................................................................................1-104
Practice - Run Depreciation (Optional) .....................................................................................................1-105
Practice - Set up a Depreciation Calendar (Required) ...............................................................................1-106
Practice - Set up a Depreciation Method (Required) .................................................................................1-108
Practice - Set up a Prorate Convention (Required) ....................................................................................1-109
Practice - Run Depreciation Projections (Required)..................................................................................1-111
Practice - Perform a What-If Analysis (Required).....................................................................................1-112
Practice - Project Depreciation for Assets not yet Placed in Service (Required).......................................1-113
Processing Retirements..................................................................................................................................1-115
Practice - Partially Retire an Asset (Required) ..........................................................................................1-116
Practice - Reinstate a Partially Retired Asset (Required) ..........................................................................1-118
Guided Demonstration - Perform a Mass Retirement................................................................................1-119
Guided Demonstration - Run Create Accounting ......................................................................................1-120
Practice - Perform Asset Inquiries .............................................................................................................1-121
Solution: Perform Asset Inquiries..............................................................................................................1-123
Tax Books......................................................................................................................................................1-126
Practice - Create a Tax Book (Required)...................................................................................................1-127
Practice - Add Categories to a Tax Book (Required) ................................................................................1-129
Practice - Verify Categories are Added to your Tax Book (Required)......................................................1-131
Practice - Run Initial Mass Copy (Required).............................................................................................1-132
Supplemental Practices ...................................................................................................................................2-1
Release 12.x Oracle Asset Management Fundamentals ................................................................................2-3
Guided Demonstration - Oracle Assets Key Flexfield Setup.....................................................................2-4
Guided Demonstration - Create a Location Flexfield Combination ..........................................................2-6
Practice - Create a Location Key Flexfield Combination ..........................................................................2-7
Solution: Create a Location Key Flexfield Combination...........................................................................2-8
Guided Demonstration - System Controls Form .......................................................................................2-9
Guided Demonstration - QuickCodes........................................................................................................2-10
Practice - Add QuickCode Values .............................................................................................................2-11
Solution: Add QuickCode Values..............................................................................................................2-12
Guided Demonstration - Fiscal Years & Calendars...................................................................................2-13
Practice - Create an Oracle Assets Calendar..............................................................................................2-15
Solution: Create an Oracle Assets Calendar ..............................................................................................2-16
Guided Demonstration - Oracle Assets Profile Options ............................................................................2-18
Guided Demonstration - Entering Asset Insurance Information................................................................2-19
Guided Demonstration - Define an Asset Warranty ..................................................................................2-21
Guided Demonstration - Define a Lease....................................................................................................2-22
Guided Demonstration - Define an Asset Book.........................................................................................2-24
Practice - Set Up Group Assets..................................................................................................................2-26
Solution: Set Up Group Assets ..................................................................................................................2-28
Guided Demonstration - Security by Book Setup (Optional) ....................................................................2-30
Practice - Review Security by Book Setup ................................................................................................2-33
Solution: Review Security by Book Setup.................................................................................................2-35
Guided Demonstration - Define Asset Category Flexfield Values ............................................................2-38
Practice - Add Asset Category Key Flexfield Values................................................................................2-39
Solution: Add Asset Category Key Flexfield Values ................................................................................2-40
Guided Demonstration - Define an Asset Category...................................................................................2-43
Practice - Define Asset Categories ............................................................................................................2-45
Solution: Define Asset Categories.............................................................................................................2-46
Guided Demonstration - Add Assets Using QuickAdditions (Optional)...................................................2-51

ii
Practice - Add an Asset Using QuickAdditions.........................................................................................2-52
Solution: Add an Asset Using QuickAdditions .........................................................................................2-53
Guided Demonstration - Add an Asset Using Detail Additions (Optional)...............................................2-56
Practice - Add an Asset Using Detail Additions........................................................................................2-57
Guided Demonstration - Create Mass Addition Lines...............................................................................2-61
Practice - Create Mass Addition Lines ......................................................................................................2-64
Solution: Create Mass Additions ...............................................................................................................2-66
Guided Demonstration - Automatic Preparation of Mass Addition Lines.................................................2-69
Mass Addition Queue Names ....................................................................................................................2-78
Changing Asset Information......................................................................................................................2-79
Guided Demonstration - Prepare Mass Addition Lines .............................................................................2-80
Practice - Prepare Mass Addition Lines.....................................................................................................2-82
Solution: Prepare Mass Addition Lines .....................................................................................................2-84
Guided Demonstration - Post Mass Additions...........................................................................................2-90
Guided Demonstration - Add a Future Dated Asset ..................................................................................2-91
Guided Demonstration - Add Assets Using Web ADI ..............................................................................2-93
Practice - Add Assets Using Web ADI......................................................................................................2-96
Solution: Add Assets Using Web ADI ......................................................................................................2-98
Guided Demonstration - Create a CIP Asset and Build Costs ...................................................................2-101
Guided Demonstration - Transfer Invoice Lines .......................................................................................2-103
Practice - Create a CIP Asset and Add Costs ............................................................................................2-105
Solution: Create a CIP Asset and Add Costs .............................................................................................2-107
Practice - Transfer Invoice Lines...............................................................................................................2-110
Solution: Transfer Invoice Lines ...............................................................................................................2-112
Guided Demonstration - Capitalizing a CIP Asset ....................................................................................2-116
Practice - Capitalize a CIP Asset ...............................................................................................................2-117
Solution: Capitalize a CIP Asset................................................................................................................2-118
Guided Demonstration - Perform Single Asset Adjustments ....................................................................2-120
Guided Demonstration - Perform Mass Transactions................................................................................2-122
Practice - Perform Single Asset Adjustments ............................................................................................2-125
Solution: Perform Single Asset Adjustments ............................................................................................2-127
Guided Demonstration - Schedule Asset Maintenance..............................................................................2-133
Guided Demonstration - Review a Physical Inventory..............................................................................2-134
Guided Demonstration - Create a Physical Inventory in Web ADI...........................................................2-135
Guided Demonstration - Create a New Depreciation Method ...................................................................2-137
Practice - Create a New Depreciation Method...........................................................................................2-138
Solution: Create a New Depreciation Method ...........................................................................................2-139
Guided Demonstration - Enter Production ................................................................................................2-141
Guided Demonstration - Create a Prorate Convention ..............................................................................2-142
Practice - Create a Prorate Convention......................................................................................................2-143
Solution: Create a Prorate Convention ......................................................................................................2-144
Guided Demonstration - Perform a Depreciation Projection.....................................................................2-146
Practice - Run a Depreciation Projection...................................................................................................2-147
Solution: Run a Depreciation Projection ...................................................................................................2-148
Guided Demonstration - Perform a What-if Depreciation Analysis ..........................................................2-150
Practice - Perform a What-If Depreciation Analysis .................................................................................2-151
Solution: Perform a What-If Depreciation Analysis..................................................................................2-152
Guided Demonstration -Perform a Full Retirement and Undo Retirement................................................2-154
Guided Demonstration - Process a Partial Retirement and Reinstate ........................................................2-155
Guided Demonstration - Perform a Mass Retirement................................................................................2-157
Practice - Perform a Retirement and Reinstatement ..................................................................................2-158
Solution: Perform Retirement and Reinstatement .....................................................................................2-159
Guided Demonstration - Run Create Accounting ......................................................................................2-162
Guided Demonstration -Perform Asset Inquiries.......................................................................................2-163
Practice - Perform Asset Inquiries .............................................................................................................2-166
Solution: Perform Asset Inquiries..............................................................................................................2-168
Guided Demonstration - iAssets Setup-Rules............................................................................................2-171

iii
Guided Demonstration - Create a Tax Asset Book....................................................................................2-174
Practice - Define a Tax Asset Book...........................................................................................................2-176
Solution: Define a Tax Asset Book ...........................................................................................................2-179
Guided Demonstration - Add Asset Categories to Tax Book ....................................................................2-182
Practice - Add Asset Categories to a Tax Book.........................................................................................2-184
Solution: Add Asset Categories to a Tax Book .........................................................................................2-186
Guided Demonstration - Perform an Initial Mass Copy ............................................................................2-189
Practice - Perform an Initial Mass Copy....................................................................................................2-190
Solution: Perform an Initial Mass Copy ....................................................................................................2-191
Guided Demonstration - Manually Add an Asset to a Tax Book ..............................................................2-193
Practice - Manually Add an Asset to a Tax Book......................................................................................2-194
Solution: Manually Add an Asset to a Tax Book ......................................................................................2-196
Guided Demonstration -Adjust Depreciation Reserve...............................................................................2-198

iv
Preface
Profile
Before You Begin This Course
• Basic knowledge of business accounting concepts
• Familiarity with data processing concepts and techniques
Prerequisites
• R12 Navigate Oracle Applications
• R12 eBusiness Suite Essentials for Implementers
How This Course Is Organized
This is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations
and written practice sessions reinforce the concepts and skills introduced.

v
Related Publications
Oracle Publications
Title Part Number
Oracle Assets User Guide E13586-03
Oracle iAssets User Guide E13435-02
Additional Publications
• System release bulletins
• Installation and user’s guides
• Read-me files
• International Oracle User’s Group (IOUG) articles
• Oracle Magazine

vi
Typographic Conventions
Typographic Conventions in Text
Convention Element Example
Bold italic Glossary term (if The algorithm inserts the new key.
there is a glossary)
Caps and Buttons, Click the Executable button.
lowercase check boxes, Select the Can’t Delete Card check box.
triggers, Assign a When-Validate-Item trigger to the ORD block.
windows Open the Master Schedule window.
Courier new, Code output, Code output: debug.set (‘I”, 300);
case sensitive directory names, Directory: bin (DOS), $FMHOME (UNIX)
(default is filenames, Filename: Locate the init.ora file.
lowercase) passwords, Password: User tiger as your password.
pathnames, Pathname: Open c:\my_docs\projects
URLs, URL: Go to http://www.oracle.com
user input,
User input: Enter 300
usernames
Username: Log on as scott
Initial cap Graphics labels Customer address (but Oracle Payables)
(unless the term is a
proper noun)
Italic Emphasized words Do not save changes to the database.
and phrases, For further information, see Oracle7 Server SQL Language
titles of books and Reference Manual.
courses, Enter user_id@us.oracle.com, where user_id is the
variables name of the user.
Quotation Interface elements Select “Include a reusable module component” and click Finish.
marks with long names
that have only This subject is covered in Unit II, Lesson 3, “Working with
initial caps; Objects.”
lesson and chapter
titles in cross-
references
Uppercase SQL column Use the SELECT command to view information stored in the
names, commands, LAST_NAME
functions, schemas, column of the EMP table.
table names
Arrow Menu paths Select File > Save.
Brackets Key names Press [Enter].
Commas Key sequences Press and release keys one at a time:
[Alternate], [F], [D]
Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

vii
Typographic Conventions in Code
Convention Element Example
Caps and Oracle Forms When-Validate-Item
lowercase triggers
Lowercase Column names, SELECT last_name
table names FROM s_emp;
Passwords DROP USER scott

IDENTIFIED BY tiger;
PL/SQL objects OG_ACTIVATE_LAYER
(OG_GET_LAYER (‘prod_pie_layer’))
Lowercase Syntax variables CREATE ROLE role

italic
Uppercase SQL commands and SELECT userid
functions FROM emp;
Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you
through Oracle Applications.
(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve
This simplified path translates to the following:
1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches
Summary.
2. (M) From the menu, select Query then Find.
3. (B) Click the Approve button.
Notations:
(N) = Navigator
(M) = Menu
(T) = Tab
(B) = Button
(I) = Icon
(H) = Hyperlink
(ST) = Sub Tab

viii
Typographical Conventions in Oracle Application Help System Paths
This course uses a “navigation path” convention to represent actions you perform to find
pertinent information in the Oracle Applications Help System.
The following help navigation path, for example—
(Help) General Ledger > Journals > Enter Journals
—represents the following sequence of actions:
1. In the navigation frame of the help system window, expand the General Ledger entry.
2. Under the General Ledger entry, expand Journals.
3. Under Journals, select Enter Journals.
4. Review the Enter Journals topic that appears in the document frame of the help system
window.

ix

x
Activity Guide
Chapter 1
Activity Guide
Chapter 1 - Page 1
Activity Guide
Chapter 1 - Page 2
Release 12.x Oracle Asset Management Fundamentals
Activity Guide
Chapter 1 - Page 3
Objectives
Activity Guide
Chapter 1 - Page 4
Setup
Instructor Prep Notes

• Open accounting periods in GL for Vision Operations. The current month should
correspond to the current calendar period.
• Open periods in AP. The current month should correspond to the current calendar period.
• Sequential Numbering = Not used
• Set the Java:Color Scheme profile option to Blue
• Verify Responsibility Level, FA: Print Debug = No
• Verify Responsibility Level, FA: Print Timing Diagnostics Flag = No
• Verify that Invoice Batching is not enabled.
• Set Payables Options to default journal import to "Yes", disallow override.
• Set Payables Options to send journals to the GL in summary by period.
• Disable Lease GUI descriptive flexfield.
• Log in as Services/Welcome and add asset 100296 to SVCS FEDERAL book
• Add 00_Class
• Set the HR:User Type profile option to HR with Payroll User at the Application level
Activity Guide
Chapter 1 - Page 5
Practice - Create a New User (Required)
Overview
In this practice, you create a new user.
Assumptions
• Replace XX with your terminal number or initials.
• You must have access to an Oracle Application Vision database or a comparable

training test instance at your site on which to complete this practice.
Tasks
Sign On to Oracle Applications
1. Sign on:
− User Name = operations
− Password = welcome
2. Responsibility = System Administrator
Create a New User
3. Add a New User.
• (N) Security > User > Define.
Field Value
User Name XXUSER
Password welcome (Tab, reenter to verify)
Person Pat Stock (Choose from the list of
values. This may be the last name
first or first name last depending on
the version of the form. Choose the
Pat Stock with pstock@vision.com
as the email address.
4. Click (B) OK to the caution message.
Add Responsibilities
5. Add the following responsibilities to your new user:
Activity Guide
Chapter 1 - Page 6
Responsibility Security
Assets, Vision Operations (USA) Standard
Assets, Vision Services (USA) Standard
Fixed Assets Manager Standard
Assets, Vision Project Mfg Standard
General Ledger, Vision Operations (USA) Standard
Payables, Vision Operations (USA) Standard
Projects, Vision Services (USA) Standard
Purchasing, Vision Operations (USA) Standard
System Administrator Standard
6. (I) Save.
7. Exit the forms-based applications.
8. Make the Personal Home Page the active page.
9. (L) Log out.
Log in with your user
10. Login = XXUser
Note: System prompts you to create a new password:

− Old Password = welcome
− New Password = XXuser (Tab, reenter to verify)
11. Responsibility = Assets, Vision Operations
Activity Guide
Chapter 1 - Page 7
Asset Controls Setup
Activity Guide
Chapter 1 - Page 8
Guided Demonstration - Oracle Assets Key Flexfield Setup
Responsibility: Assets, Vision Operations (USA)
(N) Setup > Financials > Flexfields > Key > Segments.
1. Use the Find icon to query the Key Flexfield -Assets-Category Flexfield.
2. Note the following in the Key Flexfield Segments form:
• Only one enabled flexfield structure is found (only one allowed per Oracle Assets
installation).
• The Allow Dynamic Inserts check box is not selected (should not be allowed with the
Asset Category key flexfield).
3. Click the Segments button to open the Segments Summary form.
4. With the Major Category segment selected, click the Value Set button and note in the Value
Sets form that the Value Validation is Independent.
5. Close the Value Sets form.
6. Select the Minor Category segment and click the Value Set button.
7. Note that the Value Set for this segment is Dependent.
8. Click the Edit Information button to show the Dependent segment is linked to the
Independent segment and also requires a default value to be entered.
10. In the Segments Summary form, select the Major Category segment again and click the
Flexfield Qualifiers button. In the Flexfield Qualifiers form, note that the Major Category
segment is selected for the Major Category qualifier (no redundancy intended).
11. Close the Flexfields Qualifier form.
12. Back in the Segments Summary form, click the Open button.
13. Review the fields in the Segments form noting that the Major Category segment is Required.
14. Close the Segments and the segments Summary forms.
15. If time permits, place the cursor back in the Application field and find the other two Oracle
Assets key flexfields.
16. For each applicable key flexfield, note the following:
Activity Guide
Chapter 1 - Page 9
• Location Key Flexfield
• Cross-Validate Segments and Allow Dynamic Inserts are enabled
• The State segment is designated as the State segment qualifier
• Asset Key Key Flexfield
• In the Segments form, note that the Required check box is not selected. It means that
entry of the Asset Key key flexfield is not required when adding an asset.
Activity Guide
Chapter 1 - Page 10
Practice - Create a Location (Required)
Overview
In this practice, you create a new location.
Assumptions

Tasks
Create a New Value
2. Navigate to the Values window.
• (N) Setup > Financials > Flexfields > Validation > Values:
− Name = Vision FA Building
3. (B) Find.
4. Add value = XXBLDG200
5. (I) Save.
Enter a location
6. Navigate to the Locations window.
• (N) Setup > Asset System > Locations.

7. Add the following new location:
Location
USA-CA-LOS ANGELES-XXBLDG200
Note: Valid locations are either set up in advance or dynamic insertion is allowed to create
them as users choose new location combinations. It is FAR more common to set up valid
locations in advance. If valid location combinations are not set up in advance, you should set
up cross validation rules to prevent bad combinations of segment values.
8. (I) Save.
Activity Guide
Chapter 1 - Page 11
Guided Demonstration - System Controls Form
(N) Setup > Asset System > System Controls.
1. In the System Controls form, note the following:
• All fields except the Enterprise Name field are not updatable. If this is a new installation,
all fields will allow entry but only the Enterprise Name and Oldest Date Placed in
Service allow update after the record is saved. The Oldest Date Placed in Service can be
updated only until any calendar is assigned to any asset book.
• The last number used is updated each time a new asset number is assigned by the
system.
Activity Guide
Chapter 1 - Page 12
Practice - Define Quickcodes (Required)
Overview
In this practice, you create two new Quickcode values.
Assumptions

Tasks
Define QuickCodes
1. Navigate to the QuickCodes window.
• (N) Setup > Asset System > QuickCodes.
2. Add QuickCodes according to the following table:
Note: You must FIRST query the Quickcode, and THEN add the value.
Type Value Description

RETIREMENT XXSALE Sale
ASSET DESCRIPTION XXHIGH SPEED COMPUTER High Speed Computer
3. Save after entering each Quickcode, then repeat step 2 for the next value in the table.
Activity Guide
Chapter 1 - Page 13
Guided Demonstration - Create a Fiscal Year Calendar (Optional)
(N) Setup > Asset System > Fiscal Years
1. Create a new fiscal year:

− Fiscal Year Name = XXACCOUNTING
− Description = Standard Accounting Calendar
− From Date = 01-JAN-YYYY
− To Date = 31-DEC-YYYY
− Fiscal Year = YYYY
2. Create fiscal years up to the current fiscal year.
3. (I) Save.
Activity Guide
Chapter 1 - Page 14
Guided Demonstration - Create a Depreciation Calendar
(Optional)
(N) Setup > Asset System > Calendars
1. Create a new calendar:

− Calendar = XXMonthly
− Description = XXMonthly
− Fiscal Year Name = XXACCOUNTING
− Periods Per Year = 12
2. Create a full year calendar from the prior year through the current year.
Number Name From Date To Date

1 Jan-XX (where XX is LAST year) 01-Jan-20XX 31-Jan-20XX
2 Feb-XX (where XX is LAST year) 01-Feb-20XX 29-Feb-20XX (if this gives an
error, try 28-Feb-20XX.)
Etc Etc Etc Etc
3. (I) Save.
Warning: The period name must match the corresponding GL Calendar period name (this is
case-sensitive) or accounting will not transfer to the General Ledger.
Note: The start and end dates are validated against the fiscal year calendar.
Activity Guide
Chapter 1 - Page 15
Guided Demonstration - Oracle Assets Profile Options
(N) Other > Profile.
or
(M) Edit > Preferences > Profiles.
1. In the Personal Profiles Values form, go into query mode.
2. In the Profile Name field, enter FA%, and then execute the query.
3. Review the returned Profile options noting which are updatable by the User and which the
Systems Administrator must maintain.
Activity Guide
Chapter 1 - Page 16
Guided Demonstration - Entering Asset Insurance Information
(N) Assets > Insurance > Insurance Policy Details
To enter insurance information for an asset, perform the following:
1. Open the Fixed Asset Insurance window.
2. Query the asset number 100080 in the OPS CORP book.
3. In the Policy region, enter any policy number in the Policy Number field, Mutual Insurance
Company in the Insurance Company field, and DES MOINES - HQ in the Supplier Site
field.
4. Enter the Calculation Method to use for this asset insurance, either Value as New, Market
Value, or Manual Value.
5. If the asset is a Swiss special–case asset, select the Special Swiss Asset check box.
6. In the Base Index Date field, enter the date that is used as the base date for indexation.
7. Enter FULL COST in the Insurance Index field.
8. In the Base Insurance Value field, enter the base insurance value of the asset as defined in
the insurance policy.
9. If you chose the Manual Value calculation method or if your asset is flagged as a Swiss
special–case asset, enter the current insurance value. Otherwise, this field displays the
current insurance value of the asset, calculated automatically.
10. In the Insured Amount field, enter the amount for which the asset is insured under that
policy.
To enter insurance policy information, perform the following:
11. In the Fixed Asset Insurance window, click the Lines button to display the insurance policy
line information.
12. In the Fixed Asset Insurance Policy Lines window, enter insurance policy information, such
as the insurance policy line number, the insurance category, and the hazard class.
13. Enter any additional comments in the Comments field.
14. Save your work.
To enter insurance policy maintenance information, perform the following:
Activity Guide
Chapter 1 - Page 17
15. In the Fixed Asset Insurance window, click the Maintenance button.
16. In the Fixed Asset Insurance Policy Maintenance window, update any information that
needs to be changed.
17. Save your changes.
18. Run the Insurance Calculation routine to show how it calculates the current insurance value
based on the index that you have used.
Activity Guide
Chapter 1 - Page 18
Asset Books
Activity Guide
Chapter 1 - Page 19
Practice - Create a CORP Depreciation Book (Required)
Overview
In this practice, you create a new CORP depreciation book.
Assumptions

Tasks
Add a Company to the Operations Company Value Set
1. Navigate to the Segment Values window.
• (N) Setup > Financials > Flexfields > Validation > Values > Select the Value Set Option
− Name = Operations Company.
2. (B) Find.
3. Add a new value according to the following table:

Terminal Value Description
01 51 You choose
02 52 You choose
03 53 You choose
04 54 You choose
05 55 You choose
06 56 You choose
07 57 You choose
08 58 You choose
09 59 You choose
10 60 You choose
11 61 You choose
12 62 You choose
4. Click (I) Save and then (B) OK.
Activity Guide
Chapter 1 - Page 20
5. Return to the Navigator.
Update Balancing Segment for Vision Operations Legal Entity
6. Navigate to Accounting Setups window.
• Setup > Financials > General Ledger > Accounting Setup Manager > Accounting Setups
7. In the search box enter: Vision Operations and click (B) Go.
8. Click on the Update Accounting options for Vision Operations.
9. Click on update balancing segment values for the Vision Operations legal entity Legal
Entity section).
10. Click (B) Add Balancing Segment Values.
11. Search by Values and click (B) Go.
12. Check the select box for your balancing value and click (B) Select.
13. Click (B) Apply. Make sure your balancing segment value has been added to the Vision
Operations legal entity.
14. Click on Home or Close Window to exit the Accounting Setup Manager.
Create a Corp Depreciation Book
15. Navigate to the Book Controls window.
• (N) Setup > Asset System > Book Controls.
16. Enter the given parameters according to the following table:
Field Value
Book XXCORP BOOK
Description XXCORP BOOK
Class Corporate
Associated Corporate Book XXCORP BOOK
(Note: Use your initials for "XX". Remember every time you see "XXCORP BOOK" listed
in future labs, search "XX" as your initials.)
17. (T) Calendar.
18. Enter information according to the following table:
Activity Guide
Chapter 1 - Page 21
Field Value
Ledger Vision Operations
Allow GL Posting Yes
Depreciation Calendar Monthly
Prorate Calendar Monthly
Current Period Dec-XX (use LAST
year)
Divide Depreciation Evenly
(use By Days if you are using a 4-4-5
Calendar)
Depreciate if Retired in First Year Yes
19. (T) Accounting Rules.
20. Select the specified check boxes or leave them deselected.
Field Value
Allow Amortized Changes Selected
Allow Mass Changes Selected
Allow Revaluations Deselected
Allow Group Depreciation Selected
21. (T) Natural Accounts.
22. Use the following information to set up accounts:
Account Gain Loss Clearing

Proceeds of Sale 7850 7851 1247
Cost of Removal 7852 7853 2240
Net Book Value Retired 7854 7855 N/A
Reval Reserve Retired 7854 7855 N/A
Field Account
Deferred Depreciation Reserve 2540
Deferred Depreciation Expense 7860
Depreciation Adjustment 1690
Account Generator Defaults XX-000-9999-0000-000
Activity Guide
Chapter 1 - Page 22
Guided Demonstration - Review Security by Book Setup
(Required)
(N) Assets > Asset Workbench
1. Review the hierarchy setup for Vision Enterprises:
Hierarchy for Security by Book
Vision Corporate Can see all

FA: Vision depreciation
Corporation books in hierarchy
OPS Corp
OPS Federal
Vision Operations Vision Services
FA: Vision FA: Vision
Operations Services SVCS Corp
SVCS Federal
Vision, Project Mfg

PRJ Mfg Corp
FA: Vision Project
PRJ Mfg Fed
Mfg
User ID Password Responsibility Security Profile

corporate welcome Fixed Assets Manager FA: Vision Corporation
operations welcome Assets, Vision Operations FA: Vision Operations
services welcome Assets, Vision Services FA: Vision Services
projmfg welcome Assets, Vision Project Mfg (MRC) FA: Vision Proj Mfg
Verify Security for Corporate
2. Log in as a new user:

− User Name = corporate
3. Responsibility = Fixed Assets Manager
Activity Guide
Chapter 1 - Page 23
4. Navigate to the Financial Information window.
• Inquiry > Financial Information.
5. Enter your book name (XXCORP BOOK).
6. Find asset number 100081.
7. (B) Books.
8. Verify that asset 100081 can be seen in both the OPS CORP and OPS FEDERAL books.
9. Repeat the inquiry for the following assets:
Book Asset No. Visible?

OPS CORP 100081 Yes
OPS FEDERAL 100081 Yes
SVCS CORP 100132 Yes
SVCS FEDERAL 100530 Yes
Verify Security for Vision Operations
10. Change the user name to Operations:

− User Name = operations
12. Query the assets again. You should be able to access the following books and assets:

OPS CORP 100081 Yes
OPS FEDERAL 100081 Yes
SVCS CORP 100132 No
SVCS FEDERAL 100530 No
Note: User “operations” has access to the books of Vision Operations and Vision Project Mfg.,
but cannot access the books of Vision Services. Optionally, view a financial information inquiry
for the assets.
Verify Security for Vision Services
13. Change your user name to Services:
Activity Guide
Chapter 1 - Page 24
− User Name = services
14. Search for assets assigned to both the OPS CORP and SVCS CORP books.

OPS CORP 100081 No
OPS FEDERAL 100081 No
SVCS CORP 100132 Yes
SVCS FEDERAL 100530 Yes
Review Asset Organization Setup for Vision Operations
16. Navigate to the Organizations window.
• (N) Setup > Security > Organization > Description.
17. Review the asset books associated with this responsibility.
Review Asset Organization Setup for Vision Services
18. Responsibility = Assets, Vision Services
Review Asset Organization Setup for Vision Project Mfg
21. Responsibility = Assets, Vision Project Mfg
Review the Asset Hierarchy
25. Navigate to the Organization Hierarchy window.
Activity Guide
Chapter 1 - Page 25
• (N) Setup > Security > Organization > Hierarchy.
26. Query the Assets Hierarchy.
Review the Security Profiles
Security profiles link an asset organization to a responsibility.
27. Navigate to the Security Profile window.
• (N) Setup > Security > Security.
28. Query the following Profiles:
Name
FA:Vision Corporate
FA:Vision Operations
FA:Vision Services
FA:Vision Project Mfg
Review the FA: Security Profile Option
Use the Security Profile window to link the Profiles to a position in the hierarchy.
29. Responsibility = System Administrator
30. Navigate to the System Profiles window.
• (N) Profiles > System.
31. View the associated FA: Security profile option.
Activity Guide
Chapter 1 - Page 26
Asset Categories
Activity Guide
Chapter 1 - Page 27
Practice - Create Category Values (Required)
Overview
In this practice, you create category values that are used to create a new asset category
combination. The goal is to be able to create category combinations using these values in a later
practice. The category combinations will have the following form:
Category Combinations
XXCOMPUTER-XXPC
XXCOMPUTER-XXNC
XXCOMPUTER-XXSERVER
XXCOMPUTER-XXNETWORK
Assumptions

Tasks
Create an Independent Value of XXCOMPUTER
• (N) Setup > Financial > Flexfields > Validation > Values:
− Name = Vision FA Major Category
2. (B) Find:
− Value = XXCOMPUTER
− Description = XXComputer
3. Save.
Add Dependent Values
• (N) Setup > Financial > Flexfields > Validation > Values.
− Name = Vision FA Minor Category
− Independent Value = XXCOMPUTER
Activity Guide
Chapter 1 - Page 28
5. (B) Find.
6. Add dependent values according to the following table and save your work.
Value Description
XXPC PC
XXNC NC
XXSERVER Server
XXNETWORK Network
Activity Guide
Chapter 1 - Page 29
Practice - Create Asset Clearing Accounts (Required)
Overview
In this practice, you create asset-clearing accounts that you will use for your categories.
Assumptions

Tasks
Create Asset Clearing Accounts
• (N) Setup > Financials > Flexfields > Validation > Values:
− Name = Operations Account
2. (B) Find.
Activity Guide
Chapter 1 - Page 30
3. Create the value associated with your terminal number based on the following table:
Terminal Value Description Qualifier

01 1581 01_Clearing Asset
4. Save your changes when you have completed.
Activity Guide
Chapter 1 - Page 31
Practice - Add Asset Categories to a Corp Book (Required)
Overview
In this practice, you add asset categories to a corporate depreciation book.
Assumptions

Tasks
Add Categories to a Corp book
1. Navigate to the Asset Categories window.
• (N) Setup > Asset System > Asset Categories.
2. Create a new category combination:

− Category = XXCOMPUTER-XXNETWORK
− Description = Computer Network
− Property Type = Personal
− Property Class = 1245
3. Move the cursor in the Book field:

− Book = XXCORP BOOK
4. Specify the accounting information according to the following table (to enter Method and
Prorate Convention, click the Default Rules button):
Note: For Revaluation Reserve, use XX-000-1670-0000-000.
Category Asset Asset Dep Accum Dep Method/ Prorate

Cost/ Clearing/ Exp Life Conv
*CIP Cost *CIP
Clearing
XXCOMPUTER- XX-000- XX-000- XX- XX-000- STL/4 Mid
XXNETWORK 1560- XXXX- 000- 1660-0000- Month
0000-000/ 0000-000/ 7360- 000
XX-000- XX-000- 0000-
1560- XXXX- 000
0000-000 0000-000
Activity Guide
Chapter 1 - Page 32
5. Query each of the following categories and add them to your asset book. Save your work.

*CIP Cost *CIP
Clearing
BUILDING- XX-000- XX-000- XX- XX-000- STL/30 Mid
MANUFACTUR 1520- XXXX - 000- 1620-0000- Month
ING 0000-000/ 0000-000 7320- 000
XX-000- 0000-
1520- 000
0000-000
BUILDING- XX-000- XX-000- XX- XX-000- STL/30 Mid
OFFICE 1520- XXXX - 000- 1620-0000- Month
0000-000/ 0000-000 7320- 000
XX-000- 0000-
1520- 000
0000-000
COMPUTER-PC XX-000- XX-000- XX- XX-000- STL/4 Mid
1560- XXXX - 000- 1660-0000- Month
0000-000/ 0000-000 7360- 000
XX-000- 0000-
1560- 000
0000-000
VEHICLE- XX-000- XX-000- XX- XX-000- STL/4 Mid
LEASED 1550- XXXX - 000- 1650-0000- Month
STANDARD 0000-000/ 0000-000 7350- 000
XX-000- 0000-
1550- 000
0000-000
OWNED 1550- XXXX - 000- 1650-0000- Month
HEAVY 0000-000 0000-000 7350- 000
0000-
000
Activity Guide
Chapter 1 - Page 33
*CIP Cost *CIP
Clearing
OWNED 1550- XXXX - 000- 1650-0000- Month
STANDARD 0000-000/ 0000-000 7350- 000
XX-000- 0000-
1550- 000
0000-000
Activity Guide
Chapter 1 - Page 34
Practice - Verify Assets Added to a Corp Book (Required)
Overview
In this practice, you verify the assets added to a Corp Book.
Assumptions

Tasks
Verify That All Categories Are Added to the Corp Book
1. Navigate to the Submit a New Request window:
• (N) Other > Requests > Run.
2. (B) OK to submit a single request:

− Name = Asset Category Listing
− Book Name = XXCORP BOOK
3. Submit the request and monitor it to ensure that it completes successfully.
4. Review the Asset Category Listing report to ensure all categories that you added are in your
XXCorp Book.
• (M) View > Requests > Find > View Output
Activity Guide
Chapter 1 - Page 35
Asset Additions
Activity Guide
Chapter 1 - Page 36
Practice - Add an Asset Using QuickAddition (Required)
Overview
In this practice, you add a new asset into the corporate book that you created, accepting the
default rules associated with this asset category.
Assumptions

Tasks
Add an Asset Using QuickAdditions
1. Use Assets, Vision Operations (USA) responsibility and navigate to the QuickAdditions
window.
• (N) Assets > Assets Workbench.
2. (B) QuickAdditions.
3. Enter the following information in the respective fields:
Field Value
Description XXCHEVY BLAZER
Tag Number XXCAR
Category VEHICLE-OWNED STANDARD
License plate 687ABC
License renewal date 14-Dec-YYYY (Current year)
Book XXCORP BOOK
Cost 20000
Employee Name Adams, Mr. Brian
Expense Account XX-110-7350-0000-000
Location USA-CA-SAN FRANCISCO-1
Note: The description field has a list of values associated with it. The values on the list of
values are Quickcodes. You can set up asset descriptions in advance for frequently
purchased assets so that the descriptions can be made more consistent.
Activity Guide
Chapter 1 - Page 37
4. (B) Done.
5. Note the asset number assigned _____________________________.
6. (B) OK.
Note: You see two reference numbers when the asset is added. One is for the addition and
the other is for the assignment.
Activity Guide
Chapter 1 - Page 38
Practice - Add an Asset using Detailed Additions (Required)
Overview
In this practice, you add a new asset to your corporate book, specifying the details associated
with this asset category.
Assumptions

Tasks
Add an Asset Using Detailed Additions
1. Navigate to the Asset Details window.
2. (B) Additions.
Field Value
Description XXOVERHEAD OFFICE BUILDING
Tag Number XXBLDG
Category BUILDING-OFFICE
Insurance company Fidelity
Building size 500000
4. (B) Continue.
Field Value
Book XXCORP BOOK
Current Cost 10,000,000
Method STL
Life Years 15
Activity Guide
Chapter 1 - Page 39
6. Note that you can override the defaults from the category.
7. (B) Continue.
Field Value
Unit Change 1
Location USA-NY-NEW YORK-2
9. (B) Done.
10. Note the asset number assigned _______________________.
11. (B) OK.
Activity Guide
Chapter 1 - Page 40
Practice - Set Up Group Assets
Overview
In this practice, you perform the following:
• Create a group asset
• Assign a member asset to the group asset
Assumptions
• Use Vision database.
• Login information is provided by your instructor.
• Replace XX with the number provided by your instructor.
• Use the Assets, Vision Operations (USA) responsibility.
• XXCORP book must be enabled for group depreciation by the instructor before the start
of the practice (the instructor needs to select the Allow Amortized Changes and Allow
Group Depreciation check boxes in the Accounting Rules tabbed region of the Book
Controls window.
Tasks
Create a Group Asset
Create a group asset using Detail Additions with the following values:
Description GROUP_ASSET_XX
Major Category Computer
Minor Category PC
Asset Type Group
Book XXCORP
In the Assignments window, enter:

Unit Change Expense Account Location
1 XX-410-7360-0000-000 USA-DC-WASHINGTON, DC-NONE
Activity Guide
Chapter 1 - Page 41
Assign a Member Asset to a Group Asset
Create a new asset using QuickAdditions with the following values and assign the asset to the
group asset that you created previously:
Field Value
Description Member Asset XX
Minor Category PC
Book XXCORP
Method STL
Cost $5000
Date in Service Use default
Prorate Convention Mid-Month
Location USA-DC-WASHINGTON, DC-NONE
Activity Guide
Chapter 1 - Page 42
Solution: Set Up Group Assets
Responsibility = Assets, Vision Operations
1. (N) Assets > Asset Workbench.
2. (B) Additions.
3. In the Description field, enter GROUP_ASSET_XX.
4. In the Category field, enter a major category of Computer and a minor category of PC.
5. In the Asset Type file, select Group.
6. (B) Continue.
7. In the Book field, enter XXCORP.
8. (B) Continue.
9. In the Assignments window, enter:

10. (B) Done to save your asset.
11. Write down your group asset number __________.
12. In the Assets window, (B) QuickAdditions.
13. In the QuickAdditions window, enter:

Field Value
Minor Category PC
Book XXCORP
Method STL
Cost $5000
Activity Guide
Chapter 1 - Page 43
15. Write down the asset number _________.
16. Close the Assets window.
17. Query the member asset that you just created:
• (N) Assets > Asset Workbench.
18. In the Find Assets window, enter the asset number of the member asset that you just created
in the Asset Number field and XXCORP in the Book field.
19. (B) Find.
20. (B) Books.
21. Enter XXCORP in the Book field.
22. (T) Group Asset.
23. Enter the group asset number of the asset that you created in step 11 in the Group Asset
field.
Activity Guide
Chapter 1 - Page 44
Guided Demonstration - Enter Suppliers (Optional)
(N) Setup > Financials > Suppliers.
Enter a Supplier
1. Set up the suppliers by navigating first to the Suppliers Summary window.
• (N) Setup > Financials > Suppliers:

− Supplier Name = XXUPay Less Rentals
2. (B) Create Supplier.
3. Organization Name = XXUPay Less Rentals
4. (B) Apply.
Enter a Supplier Site
5. (L) Address Book. (B) Create.
Enter Full Address, including city, county, state, postal code, and Address name. Make this a
purchasing and pay site by selecting the Purchasing and Payment check boxes.
6. (B) Continue. Select the Vision Operations operation unit. (B) Apply.
Enter Additional Suppliers Using the Preceding Steps
Supplier 2 - Organization Name = XXMaintenance Services
Supplier 3 – Organization Name = XXIBM Corp.
Activity Guide
Chapter 1 - Page 45
Guided Demonstration - Enter Operating Lease Details (Optional)
(N) Setup > Asset System > Leases > Lease Payments.
1. Enter Payment Schedule information according to the following table:
Field Value
Payment Schedule XXCar Rental
Lease Date 01-Jan-200Y
Interest Rate 12
Compounding Monthly
Frequency
Present Value Leave Blank
2. Enter payment information according to the following table:
Line Start Date Amount Number Payment Type

1 01-JAN-200Y 450 60 Annuity
Note: Leave the end dates blank. Oracle Assets automatically displays an end date.
Note: In this demo, you will be using the data from the Enter Suppliers Guided
Demonstration. In other words, the Enter Suppliers guided demo must be completed first.
Calculate NPV of Lease Payments
3. (B) Calculate.
4. Record the present value.
5. Save.
6. (B) View Amortization.
7. Save.
8. (B) Yes to save the schedule.
9. Close all the forms until you are back at the Navigator.
Activity Guide
Chapter 1 - Page 46
Determine Lease Type
10. Navigate to the Lease Details window.
• (N) Setup > Asset System > Leases > Lease Details:
− Lease Number = XXRental Lease
− Description = XXRental Lease
− Lessor = XXUPay Less Rentals
− Lessor Site = Choose a pay site.
Note: The Lease type is currently Operating:

− Payment Schedule = XXCar Rental
− Payment Account = XX-110-7740-0000-000
− Note that the Present Value of the lease is filled in.
− Fair Value = 32000
11. Save.
Activity Guide
Chapter 1 - Page 47
Guided Demonstration - Enter Capital Lease Details (Optional)
(N) Setup > Asset System > Leases > Lease Payments.
1. Enter Payment Schedule information according to the following table:
Field Value
Payment Schedule XXServer Lease
Lease Date 01-Jan-200Y
Interest Rate 12
Compounding Monthly
Present Value Leave Blank
2. Enter payment information according to the following table:
Line Start Date Amount Number Payment Type

1 01-Jan-200Y 5700 1
2 01-Feb-200Y 1900 60 Annuity
Note: Leave the end dates blank. Oracle Assets automatically displays an end date.
Note: In this demo, you will be using the data from the Enter Suppliers Guided
Demonstration. In other words, the Enter Suppliers guided demo must be completed first.
Calculate NPV of Lease Payments
3. (B) Calculate.
4. Record the present value.
5. Save.
6. (B) View Amortization.
7. Save.
8. (B) Yes to save the schedule.
Activity Guide
Chapter 1 - Page 48
Determine Lease Type
10. Navigate to the Lease Details window.
• (N) Setup > Asset System > Leases > Lease Details:
− Lease Number = XXServer Lease
− Description = XXServer Lease
− Lessor = XXIBM Corp
− Lessor Site = Choose a pay site
− Payment Term = IMMEDIATE
Note: It is strongly recommended that you use IMMEDIATE as the payment term, so when
the invoice is created in Payables, it can be paid right away. If no payment term is specified,
the default from the supplier site is used and that may cause lease payments to be made late.
− Payment Schedule = XXServer Lease
− Payment Account = XX-110-7740-0000-000
− Note that the Present Value of the lease is filled in.
− Fair Value = 92000
11. Save.
Note: The Lease has met the criteria for a Capitalized lease.
Note: Oracle uses the SFAS 13 criteria to determine the lease type. If any one of the criteria
is met, the lease is a capital lease and the asset must be capitalized and depreciated.
1. Ownership will be transferred at end of the lease term.
2. Lease contains a BPO.
3. The lease term is equal to 75% or more of the remaining estimated economic life of the
leased asset at lease inception.
4. The NPV of the minimum lease payments is at least 90% of the market value of the lease
asset.
Activity Guide
Chapter 1 - Page 49
Guided Demonstration - Create Invoices from a Capital Lease
(Optional)
(N) Setup > Asset System > Leases > Lease Payments to Payables.
1. Query the lease.
2. Select the payments to export.
3. (B) Export.
Import Lease Payments into Payables
4. Responsibility = Payables, Vision Operations
5. Navigate to the Standard Request Submission window.
6. (B) OK to submit a single request:

− Name = Payables Open Interface Import
− Source = Oracle Assets
7. (B) OK.
8. (B) Submit.
9. Review the report output when the request completes.
Activity Guide
Chapter 1 - Page 50
Guided Demonstration - Enter and Assign an Asset Warranty
(Optional)
(N) Setup > Asset System > Warranties.
Field Value
Warranty Number XXP2316
Description Vehicle Maintenance
Start Date 01-Dec-20YY (Last year)
End Date 31-Jan-20XX (current year)
Currency USD
Cost 150
Supplier Name XXMaintenance Services
2. Save.
Assign the Warranty to an Asset
3. Navigate to the Assets window.

− Tag Number = XXCAR
4. (B) Find.
5. (B) Open:
− Warranty Number = XXP2316
6. (B) Done.
Activity Guide
Chapter 1 - Page 51
Mass Additions
Activity Guide
Chapter 1 - Page 52
Practice - Add Assets using Mass Additions (Required)
Overview
In this practice, you enter invoice lines in Oracle Payables to create data to be used in Oracle
Assets. Invoices entered in Oracle Payables must be approved and sent to Oracle General Ledger
using the Transfer to the General Ledger program before these can be processed.
Assumptions

Tasks
Add Assets Using Mass Additions
1. Switch Responsibilities.
• (M) File > Switch Responsibility.
2. Responsibility = Payables, Vision Operations (USA)
3. Navigate to the Invoices window.
• (N) Invoices > Entry > Invoices.
4. Enter the following invoice information:
Type Trading Site Invoice Date Invoice Amount

Partner Number
Standard Advanced Sydney 15-Dec-200Y XXINV 118,800
Network Y = last year
Devices
5. (T) Lines.
Activity Guide
Chapter 1 - Page 53
6. Enter lines according to the following table:
Line Type Amount Tax Code Distribution Account Description

1 Item 4,172 Blank XX-000-XXXX-0000-000 Tax
2 Item 2,828 Blank XX-000-XXXX-0000-000 Prep
3 Item 51,000 Blank XX-000-XXXX-0000-000 Server Hardware
4 Item 12,000 Blank XX-000-XXXX-0000-000 Fees
5 Item 24,000 Blank XX-000-XXXX-0000-000 Laptops
6 Item 2,000 Blank XX-000-XXXX-0000-000 Battery Backup
7 Item 1,200 Blank XX-000-XXXX-0000-000 24 Port Hub
8 Item 800 Blank XX-000-XXXX-0000-000 Cable
9 Item 10,000 Blank XX-000-XXXX-0000-000 High Speed Server
7. Save.
Validate the Invoice
8. (B) Actions.
− Validate = Selected
9. (B) OK.
Note: If tax is not calculated, then increase amount for Line (tax) to 14,972.
Create Accounting for the Invoice
10. (B) Actions.

− Create Accounting = Selected
− Final Post = Selected
11. (B) OK.
Note: There are four criteria that must be met before an invoice distribution is sent to Fixed
Assets:
The invoice distributions must be coded to an asset clearing account that is associated
with a valid asset category. In your case, that account is XX-000-XXXX-0000-000.
The Track as Asset flag must be selected. This is done automatically if the natural
account is qualified in GL as a type of “Asset.” In your case, XXXX is associated with
an Account Type of Asset. For expensed items that you want to track in Oracle Assets,
you must manually select the Track as Asset flag.
Activity Guide
Chapter 1 - Page 54
The invoice distribution must be transferred to GL. Payables Transfer to General
Ledger must have been run and the invoice distribution transferred to General Ledger.
Note that it is NOT necessary to run Journal Import.
The GL Date specified when the Mass Addition Create process is run, includes the
invoice distributions on or before the specified date.
Run the Mass Additions Create Process
12. Navigate to the Standard Request Submission window.

− Name = Mass Additions Create
− GL Date = Last day of current calendar month
13. (B) Submit.
14. Do not submit another request.
Activity Guide
Chapter 1 - Page 55
Practice - Merge Tax and Prep into the Server Hardware
(Required)
Overview
The Tax (line 1) and Prep (line 2) lines from your invoice were costs necessary to place the
Server Hardware (line 3) into Service. In this practice, you merge the Tax and Prep lines into the
Server Hardware line.
Hey, the Tax and Prep lines need

to be merged with the Server
Hardware when you prepare mass
additions.
Prep: 2828.00
Tax: 4172.00
Server Hardware:
51000.00
Assumptions

Tasks
Merge Tax and Prep Lines into the Server
1. Navigate to the Prepare Mass Additions form.
• (N) Mass Additions > Prepare Mass Additions.
2. Find Mass Additions by your Book name.
Activity Guide
Chapter 1 - Page 56
3. Open the Server Hardware line and enter asset information according to the following table:
Field Value
Category COMPUTER-PC
4. Change the Queue to POST.
5. (B) Done. Merge the Tax and Prep lines into the Server Hardware line.
6. Prepare Line 3 for Posting
7. (B) Done.
8. Close the Mass Additions Summary window.
Activity Guide
Chapter 1 - Page 57
Practice - Split an Invoice Line into Multiple Assets (Required)
Overview
Splitting Asset Lines is necessary when one invoice is used to purchase more than one of the
same item and each of those items must have a different asset number. In this practice, you split
the Laptop line into four different assets.
The 24000 laptop represents 4

laptops. Make sure you split it
during your mass additions
process so 4 separate asset
numbers can be assigned.
6000.00
6000.00
6000.00
24000.00
6000.00
Assumptions

Activity Guide
Chapter 1 - Page 58
Tasks
Prepare a Mass Addition
1. Find the Laptops line and change the units to 4. Also, prepare the addition based on the
information in the following table:
Field Value
Description Laptop
Units 4
2. Complete the Assignments according to the following table:
Units Expense Account Location

4 XX-110-7360-0000-000 USA-CA-SAN FRANCISCO-2
Split the Mass Addition
3. Split the laptops into four distinct assets.
4. Query the 4 Assets and change the Queue to Post (or query, and then and use (M) Tools >
Post All).
Activity Guide
Chapter 1 - Page 59
Practice - Add an Invoice Line to an Existing Asset (Required)
Overview
Adding lines to existing assets may be necessary when multiple invoices that represent the same
asset are entered over time. Also, discounts taken on an invoice may not be known at the time the
invoice distribution is sent to Fixed Assets. If the discount comes later, it is treated as a cost
adjustment to the original asset, changing its capitalized cost.
Reasons to Perform a Cost Adjustment

Discounts usually are interfaced to mass additions after the initial asset distribution.
AP corrects coding errors by reversing the invoice distributions.
Invoice distributions for CIP assets are added after the original asset shell.
Credit or Debit memos are added in Payables for returned items.
In this practice, you add invoice distributions to an existing asset. You first manually add an
asset, and then merge the Battery Backup (line 6) distribution to the asset.
Don't forget that we just bought a

battery backup for one of the
servers. Make sure you use the
Add to Asset functionality while
preparing mass additions. I don't
want to add it as an individual
asset. It will simply be treated as
an improvement to the server.
Asset #: XXXXX
Battery Backup:
2000.00
Assumptions

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Tasks
Create a Quick Addition
1. Navigate to the Asset Additions form.
2. (B) Quick Additions:

− Description = XXComputer Server
− Tag Number = XXCOMPUTER
− Category = COMPUTER-PC
− Cost = 100000
− Employee Name = Adams, Mr. Brian
− Expense Account = XX-110-7360-0000-000
− Location = USA-CA-SAN FRANCISCO-1
3. (B) Done.
4. (B) OK.
Add the Battery Backup Line to the Asset with the Tag Number of XXCOMPUTER
5. Navigate to the Find Mass Additions window to find the invoice that you entered.
6. Locate the invoice line for the battery backup.
7. Use the Add to Asset functionality to find the asset with a tag number of XXCOMPUTER
and add the battery backup to that asset.
8. Change the queue to POST and tab out of the field.
Note: The system should save the line as a COST ADJUSTMENT. That is because you
have adjusted the cost of an existing asset.
Post Mass Additions
9. Navigate to the Submit Request Set window.
• (N) Mass Additions > Post Mass Additions.
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10. Post mass additions using parameters according to the following table:
Program Stage Parameters

Mass Additions Post Mass Additions Post XXCORP BOOK
Mass Additions Posting Report Mass Additions Posting Report XXCORP BOOK
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Guided Demonstration - Automatic Preparation of Mass Addition
Lines
Create a Value for a Minor Category
Before running Prepare Mass Additions to automatically prepare mass additions lines, you need
to ensure that you have a unique category and clearing account.
(N) Setup > Financials > Flexfields > Key > Values.
1. In the Find Key Flexfield Segment window, enter:

Field Value
Application Assets
Title Category Flexfield
Structure Vision Category Flexfield
Segment Minor Category
Independent Computer
2. (B) Find.
3. With your cursor in the first field in the Values table in the lower half of the window, (I)
New to create a new record.
4. Enter MODEM as a new value for the minor category. Enter the same value in the
Description field.
5. Save your work and close the Segment Values window.
Create a Natural Account

Field Value
Application General Ledger
Title Accounting Flexfield
Structure Operations Accounting Flex
Segment Account
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7. (B) Find.
9. Enter a new four-digit account value, = 1599.
Note: Ensure that the four-digit account value that you enter has not been defined. If the
value you enter has been defined previously, enter another value.
10. In the Description field, enter Demo Clearing Account XX.
11. Press the Tab key until the Segment Qualifiers window opens.
12. Change the Account Type to Asset. Leave the other fields as they are.
13. (B) OK.
Create an Asset Category
You need to set up an asset category using the minor asset category and the new account value
that you defined.
(N) Setup > Asset System > Asset Categories.
15. In the Category field, enter a major category of Computer. For minor category, enter the
name of the minor category that you set up, =Modem "description = Modem",
COMPUTER-MODEM.
16. In the Book field, enter OPS CORP.
17. Enter the following account information:

Field Value
Asset Cost 01-000-1560-0000-000
Asset Clearing 01-000-1599-0000-000
Depreciation Expense 01-000-7360-0000-000
Accumulated Depreciation 01-000-1660-0000-000
Revaluation Reserve 01-000-1670-0000-000
18. Accept the defaults for Bonus Expense and Bonus Reserve.
19. (B) Default Rules.
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20. Enter STL in the Method field.
21. Enter 5 in the Life Years field.
22. Enter Month in the Prorate Convention and Retirement Convention fields.
23. Save your work and close the Default Depreciation Rules window and the Asset Categories
window.
Set Up Mass Additions Line Rules
(N) Setup > Asset System > QuickCodes.
24. Query the QuickCode called RULES TO PREPARE MASS ADDITIONS.
25. Verify that USE CUSTOM and USE CUSTOM ENERGY have disable dates. Verify that
USE DEFAULT has no disable date. For example:
Value Description Disable Date
USE CUSTOM Use Custom 15-JAN-2007
ENERGY Energy
USE DEFAULT Use Default
Create an Invoice in Oracle Payables
Responsibility: Payables, Vision Operations (USA)
26. Log in to Oracle Applications and choose the Payables, Vision Operations (USA)
responsibility.
27. Navigate to the Invoices form:
(N) Invoices > Entry > Invoices.
28. Using the default Standard invoice type, enter the following Invoice Header information:
Field Name Values
Trading Partner Advantage Corp
Supplier Site ADVANTAGE - US
Invoice Date Use date within the current open period in Oracle
Assets, for example, 15-DEC-2008.
Invoice Number XXINVMA where XX represents any value you
choose
Invoice Curr USD
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Invoice Amount $ 5,375.00
Payment Method Check
29. Save the invoice by clicking the Save icon on the toolbar or using CTRL + S.
30. (T) Lines.
31. Enter the following invoice line data (Note: you can use folder technology to make data
entry easier):
Num Type Amount Distribution Account Description
1 Item 5,000 01-000-1599-0000-000 Computer Parts
32. Save your work.
33. Validate your invoice by clicking the (B) Actions…1, and then selecting the Validate check
box.
Note: If system did not calculate tax, then increase the amount in line to 5,375.
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34. (B) OK.
35. Create accounting for your invoice by clicking the (B) Actions…1 and selecting the Create
Accounting check box. Select the Final Post option. Then click (B) OK. You receive a
message stating that accounting has been created for the invoice.
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36. Close the Invoice Workbench window.
Create Mass Additions Lines
37. Proceed to the Submit Request form:
(N) Other > Requests > Run.
38. From the Requests form, click (B) Submit a New Request.
39. Select Single Request and click (B) OK.
40. Choose to run the Mass Additions Create process from the List of Values using the
following parameters:
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Parameter Value
GL Date Use the invoice date of the invoice created (01-MMM-YYYY)
Book OPS CORP
41. (B) OK.
42. (B) Submit.
43. View the concurrent request to ensure that it completes normally.
44. Click (B) Submit a New Request.
46. Select the Mass Additions Create Report from the List of Values and enter OPS CORP as
the parameter. Click (B) Submit.
47. (B) No.
48. When the request finishes, click (B) View Output and review the Mass Addition lines that
were created.
49. Close the Requests window.
Run the Prepare Mass Additions Program
(N) Mass Additions > Prepare Mass Additions.
50. Enter OPS CORP in the Book field and your invoice number in the Invoice field and click
(B) Find.
51. (B) Open.
52. In the Mass Additions window, confirm that your invoice contains no category information.
53. Close the Mass Additions window.
54. Change your responsibility to Fixed Assets Manager
55. Navigate to the Submit Request window.
56. Choose Single Request and click (B) OK.
57. Enter Prepare Mass Additions in the Name field.
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58. In the Parameters window, enter OPS CORP in the Book field.
59. (B) OK.
60. (B) Submit.
61. When you receive the message “Submit another request?” click (B) No.
62. Change your responsibility to Assets, Vision Operations (USA)
63. Find your invoice again in the Mass Additions window and confirm that the category has
been added.
64. Click (B) Assignments and confirm that the expense account has been added.
65. In the Assignments window, enter USA-CA-SAN FRANCISCO-100 in the Location field.
66. Save your work and close the Assignments window.
67. Back on the Mass Additions window, enter a description in the Description field, for
example, XX Asset.
68. Change the queue to Post.
Post Mass Additions
69. Enter the following values:

Mass Additions Post Mass Additions Post OPS CORP
Mass Additions Posting Mass Additions Posting OPS CORP
Report Report
70. (B) Submit.
71. Navigate to the Requests window to view your requests:
(N) Other > Requests > Concurrent.
72. Click (B) Find.
73. Select the Request ID of the Mass Additions Posting Report that you just ran and click (B)
View Output.
74. View your asset in the Asset Workbench.
(N) Assets > Asset Workbench.
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75. Enter your asset number in the Asset Number field and OPS CORP in the Book field and
click (B) Find.
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Practice - Add Assets Using Web ADI
Overview
In this practice, you create an asset worksheet in the Oracle Web Applications Desktop
Integrator (Web ADI), add asset data using that worksheet, and then upload the asset data to
the Oracle Assets application creating new assets.
Assumptions
• If you are not attending training at an Oracle University center or Authorized Partner
Education Center, you must have access to an Oracle Application Vision demonstration
database or a comparable training test instance on which to complete this practice.
• Use the Oracle Assets seeded Responsibility > Assets, Vision Operations (USA).
• Replace XX in the practice with a unique identifier such as your initials or a number
(for Instructor-Led Training classes, this number is assigned to you). This is necessary
in order to create unique records within the database when performing the practice.
• Replace any year references of YYYY and YY with the calendar year of your choice or
as directed by the Instructor (for example, 2002 or Jan-02). Keep in mind that some
transactions require calendar dates and calendar periods to be defined and enabled
before hand in order to be processed.
Prerequisites
• Excel 2000, 2002, or 2003
• If you have Excel 2002 or 2003 installed, change the Macro settings in Excel as
follows:
• From the Tools menu, select Macro, Security, and then Security Level.
• Select the Medium option.
• Click the Trusted Sources tab.
• Select the Trust access to Visual Basic Project option.
Tasks
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Chapter 1 - Page 72
Add Asset Data Using the Asset Worksheet Created
Add the following asset data to the asset worksheet that you just created. You can enter data
directly into the worksheet cells, use the List of Values option, or a combination of both:
Column Asset # 1 Asset # 2 Asset # 3

Description XX_ADI BLDG XX_ADI TRUCK XX_ADI PC
Major Category BUILDING VEHICLE COMPUTER
Minor Category OFFICE OWNED HEAVY PC
Units 1 1 1
Cost 750,000 25,000 4,500
Country USA USA USA
State NY CA CA
City NEW YORK SAN FRANCISCO SAN FRANCISCO
Building NONE NONE NONE
Expense XX 110 7320 0000 XX 120 7350 0000 000 XX 120 7360 0000 000
Account 000
Clearing XX 000 XXXX 0000 XX 000 XXXX 0000 XX 000 XXXX 0000
Account 000 000 000
Date Placed in First day of current First day of current First day of current open
Service open period in open period in period in XXCORP
XXCORP BOOK XXCORP BOOK BOOK
Upload Worksheet and Post to Oracle Assets
Upload the worksheet with the asset data entered into the XXCORP BOOK, choosing to post the
asset data now.
View your assets using the Asset Workbench.
Create an Asset Worksheet in Web ADI
Create an asset worksheet in Web ADI for the XXCORP BOOK using the Default worksheet
layout. The header information in your worksheet should reflect the first day of the current open
period for the XXCORP BOOK in the format MM/01/YYYY.
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Solution: Add Assets Using Web ADI
1. Navigate to the Additions Integrator:
• (N) Mass Additions > Additions Integrator.

Corporate Asset Book XXCORP BOOK
Viewer Excel 2003
Layout Add Assets – Default
3. (B) Open.
4. Click (B) Enable Macros if necessary.
5. In the Download window, click (B) Close when you receive the confirmation that the
spreadsheet is created.
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6. In the header information, ensure that:
• Asset Type is set to Capitalized
• Depreciate is set to Yes
• Queue Name is set to Post
7. Add the following asset data into the worksheet:

Units 1 1 1
Cost 750,000 25,000 4,500
Country USA USA USA
State NY CA CA
Expense XX110 7320 0000 XX 120 7350 0000 000 XX 120 7360 0000 000
Account 000
Account 000 000 000
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8. From your spreadsheet, choose Oracle > Upload.
9. Choose the following options:
• Rows to Upload = Flagged Rows
• Select:
• Validate Before Upload
• Create Assets
10. (B) Upload.
11. When you receive a confirmation that the upload was successful, note the request numbers
and click (B) Close.
12. Navigate to the Requests window to view the output of the Mass Additions Posting Report
that you ran when creating the upload:
(N) Other > Concurrent.
13. (B) Find.
14. Place your cursor on the request ID for the Mass Additions Posting Report.
15. (B) View Output.
17. View your newly added asset in the Asset Workbench:
18. In the Find Assets window, enter XX% in the Description field and OPS CORP in the Book
field.
19. In the Assets window, place your cursor on one of the asset numbers and click (B) Open to
view the asset. Repeat for the other two assets.
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Practice - Run Asset Related Reports (Required)
Overview
In this practice, you run the Asset Additions Report (Required).
Assumptions

Tasks
Run the Asset Additions Report
1. Navigate to the Request Submission form.
2. (B) OK to submit a single request.

− Name = Asset Additions Report
− From Period = Dec-XX (Last year)
− To Period = Dec-XX (Last year)
3. Submit the request and review the output after it has completed.
Run the Additions By Source Report
This report shows all the assets added during an accounting period range and the invoice lines
associated with that asset. The report groups the assets by source: Mass Additions or Manual
Transactions.
5. Submit a single request.

− Name = Additions by Source
− From Period = Dec-XX (Last year)
− To Period = Dec-XX (Last year)
6. Submit the request and view the output when it completes.
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Run the Asset Additions by Responsibility Report
This report shows the assets that you added to your cost centers through additions,
capitalizations, and transfers in the accounting period that you specify. The report shows the
owner and location of each unit.
8. Submit a single request.

− Name = Asset Additions Responsibility Report
− Period = Dec-XX (Last year)
− From Cost Center = 110
− To Cost Center = 140
9. (B) OK.
10. Submit the request and view the output when it completes.
Note: This report may not show the correct owners of the asset (obviously a problem that is
fixed with a patch).
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CIP Asset Additions
Activity Guide
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Practice - Add CIP Asset Shell (Required)
Overview
CIP Assets do not have a cost when they are added. Essentially you add a CIP “Shell” that is
used to capture costs. As invoices and labor lines are added, the cost of the asset increases and
the asset is eventually placed into service and depreciated.
Assumptions
Tasks
Add a Project Number
1. Add Project Number XX-1000 to the Vision FA Asset Key value set.
Add a CIP Asset
2. Navigate to the Assets Workbench.
Field Value
Description XXCOMPUTER NETWORK
Tag Number XXCOMPNET
Category XXCOMPUTER-XXNETWORK
Asset Key 2000
Asset Type CIP
Book XXCORP BOOK
4. (B) Done.
5. Record the Asset Number assigned ___________________________.
Note: The choice of Asset Type is driven by the category. If the category is flagged as an
expense type asset, the only valid choice in the pop list would be Expense.
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Practice - Add Labor to CIP Assets (Required)
Overview
Employee labor does not come through the Accounts Payable system and there is no interface
from Payroll to Fixed Assets. Therefore, it must be added to the asset directly. A debit is
generated to the CIP Cost account and a credit to the CIP Clearing account. The CIP Clearing
account will have to be cleared manually with a journal entry in the General Ledger.
In this practice and the next practice, you add cost to the CIP assets directly with Source Lines
and Mass Additions.
Assumptions

Tasks
Add Labor to a CIP Asset
1. Find the asset with tag number XXCOMPNET by navigating to the Assets window.

− Tag Number = XXCOMPNET
2. (B) Find.
3. (B) Source Lines.
4. Enter Source Line information according to the following table:
Invoice Number Line Description Line Amount

1 Employee Labor 7500
5. (B) Done.
Note: Adding labor to this asset created a debit of 7500 to an asset cost account and 7500 to
an asset clearing account. A journal entry in the General Ledger or in another subledger is
necessary to clear the clearing account.
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Practice - Add Invoice Lines to a CIP Asset (Required)
Overview
Most of the cost associated with a CIP asset comes from Accounts Payable during the Mass
Additions process.
Assumptions

Tasks
Add Invoice Lines from Mass Additions to a CIP Asset
1. Navigate to the Prepare Mass Additions window.

− Invoice Number = XXINV
2. Add the Hub, Cable, and High Speed Server to the CIP asset.
• Select line for Hub
• (B) Add to Asset
• Asset Number = Number for XXComputer Network
• (B) Find;
• Repeat steps for cable and high speed server
Prepare the Invoice Lines for Posting
3. Prepare the additions so that they may be posted.
• M) Tools > Post All, (B) OK, (B) OK
Post Mass Additions
4. Navigate to the Submit Request Set window.
• (N) Mass Additions > Post Mass Additions.
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• Book = XXCorp Book, (B) OK
5. Post your additions, (B) Submit
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Practice - Capitalize a CIP Asset (Required)
Overview
When CIP Assets are complete, they may be placed in service through the Capitalize CIP Assets
form. In the following practice, you capitalize the asset with Tag Number XXCOMPNET.
Note: Fixed Assets may be used for simple CIP projects (Oracle Projects is used for complex
CIP projects). One great use for the Asset Key flexfield is to store project number. All assets
associated with the same project have the same project number in the Asset Key flexfield. When
the project is complete, the Capitalize CIP assets form can be used to search for all assets with
the same project number. All assets can be easily selected and placed in service.
Assumptions

Tasks
Capitalize the Asset with Tag Number XXCOMPNET
1. Navigate to the Capitalize CIP Assets window.
• (N) Assets > Capitalize CIP Assets.

− Asset Key = 2000
2. (B) Find.
3. Select the record selection check box.
4. (B) Capitalize.
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Asset Adjustments
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Practice - Reclassify an Asset (Required)
Overview
In this practice, you reclassify an asset.
Assumptions

Tasks
Reclassify an Asset
2. Find the asset with XXCAR as the tag number.
• Tag = XXCar
• Book = XXCorp Book
• (B) Find
3. (B) Open.
4. Change the asset’s category from VEHICLE-OWNED STANDARD to VEHICLE-

OWNED HEAVY.
5. (B) Done.
Note: Oracle Assets transfers Cost and Accumulated Depreciation to the accounts associated
with the new category.
Note: It is not possible to do a prior period reclassification.
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Practice - Adjust Asset Units (Required)
Overview
In this practice, you adjust asset units.
Assumptions

Tasks
Adjust Asset Units
2. Find the asset with the tag number XXCAR.
• Tag = XXCar
• (B) Find
3. (B) Open.
4. Adjust the units to 2, and then click (B) Continue.
5. Perform additional adjustments so that the final assignments are the same as those in the
following table:
Unit Name Expense Account Location

1 Adams, Mr. Brian XX-110-7350-0000-000 USA-CA-SAN FRANCISCO-1
1 Ray, Ms. Amy XX-140-7350-0000-000 USA-CA-SAN FRANCISCO-2
6. (B) Done.
7. Are any journal entries created based on this unit adjustment? Why or why not?
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Practice - Adjust Asset Cost (Required)
Overview
In this practice, you adjust the cost of an asset.
Assumptions

Tasks
Adjust the Cost of an Asset
2. Find your asset with a tag number of XXCAR.
• Tag = XXCar
• (B) Find
3. Update the cost to 50,000. Do not amortize the adjustment.
• (B) Book
• (B) Done
Note: The option to Amortize NBV Over Remaining Life was added to enable the ability to
enter accumulated depreciation on a newly added asset and to have this “adjustment” treated
as an amortized adjustment. In prior releases of Oracle Assets, it was not possible to perform
amortized adjustments in the period that an asset was added because the “Amortize
Adjustment” checkbox was not available until after depreciation had been run for the asset
(you received an APP-47782 error when trying to select this checkbox).
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Practice - Transfer an Asset (Required)
Overview
In this practice, you transfer an asset.
Assumptions

Tasks
Transfer an Asset
2. Find the asset with tag number XXCAR.
• Tag = XXCar
• (B) Find
3. (B) Assignments.
4. Change the assignment from Ray, Ms. Amy to Frans, Mr. Hans Fritz.
− Expense Account = XX-140-7350-0000-000 (Hint: Use F5 to copy prior field)
− Location = USA-CA-SAN FRANCISCO-2
5. (B) Done.
Note: If you transfer an asset during the period in which it was added, the transfer date
automatically defaults to the asset’s date placed in service and you cannot change it.
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Practice - Add Assets for Mass Transactions (Required)
Overview
In this practice, you add four assets into the corporate book, XXCORP BOOK, accepting the
default rules associated with this asset category. These assets are used in the other practices in
this module. You also run depreciation to close the period.
Assumptions

Tasks
Add Assets
1. Navigate to the QuickAdditions window.
3. Enter asset information according the following table:
Field Value
Description XXCHEVY IMPALA
Tag Number XXCHEVY IMPALA
Book XXCORP BOOK
Cost 20,000
Employee Name Adams, Mr. Brian, #43
Location USA-CA-SAN FRANCISCO-XXBLDG200
4. (B) Done.
5. Note the asset number assigned: _______________________________.
6. (B) OK.
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Field Value
Description XXFORD TRUCK
Tag Number XXFORD TRUCK
Category VEHICLE-OWNED HEAVY
Book XXCORP BOOK
Cost 30000
10. (B) Done.
12. (B) OK.
Field Value
Description XXOFFICE BUILDING
Tag Number XXOFFICE
Book XXCORP BOOK
Cost 1,000,000.
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16. (B) Done.
17. Note the asset number assigned:_______________________________.
18. (B) OK.
Field Value
Description XXMANUFACTURING BUILDING
Tag Number XXBLDG MFG
Category BUILDING-MANUFACTURING
Book XXCORP BOOK
Cost 2,000,000.
Employee Name Denby, Ms. Jean #78
22. (B) Done.
24. (B) OK.
Run Depreciation to Close the Period
25. Navigate to the Depreciation form.
• (N) Depreciation > Run Depreciation.

− Period = Dec-XX (Last year)
− Close Period = Selected
26. Submit the request.
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Monitor the Depreciation Process
27. (M) View > Requests.
28. (B) Find.
29. (B) Refresh Data until the processes complete.
Verify the Current Open Period
30. Navigate to the Books form.
31. Query your XXCORP BOOK.
32. Verify that the current period is Jan-YY.
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Practice - Mass Reclassify Assets (Required)
Overview
In this practice, you use mass reclassifications to reclassify your Chevy Impala and Ford Truck,
with categories of VEHICLE-OWNED STANDARD and VEHICLE.OWNED HEAVY, to their
new category of VEHICLE-LEASED STANDARD.
Assumptions

Tasks
Initiate the Mass Reclassification Request
1. Navigate to the Mass Reclassifications window.
• (N) Mass Transactions > Reclassifications.

2. Place the cursor in the Expense Accounts field in the Assets to Reclass region:
Expense Accounts Low High

Company XX XX
Department 110 120
Account 7320 7350
Sub-Account 0000 0000
Product 000 000
3. Location = USA-CA-SAN FRANCISCO-XXBLDG200
4. Place the cursor in the New Category field in the Reclass region:
− New Category = VEHICLE-LEASED STANDARD
5. Select the check boxes for fields according to the following table:
Field Value
Copy Category Descriptive Flexfield to New Category Selected
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Inherit Depreciation Rules of New Category Selected
Amortize Adjustments Deselected
Note: If the new category has a different descriptive flexfield structure, no descriptive flexfield
information is transferred.
Preview the Mass Reclassification Request
6. Preview the Mass Reclassification.
7. Record the Mass Transaction Number: ___________.
8. Navigate to the View Requests form. (M) View > Requests (B) Find
9. View the report.
10. Verify that the correct assets are selected.
Note: If the correct assets are not selected, delete your Mass Transaction Request and redo
it.
Run the Mass Reclassification Request
12. Navigate to the Mass Reclassifications window.
• (N) Mass Transactions > Reclassifications.
13. Query your Mass Reclassification using the Mass Transaction Number (Hint: F11, Mass
Transaction Number = Your Mass Trans Number, Ctrl+F11).
14. (B) Run.
15. Monitor the request until it completes.
16. Verify whether the correct assets were reclassified.
Note: There is no such thing as a “prior period” reclassification.
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Practice - Mass Transfer Assets (Required)
Overview
In this practice, you transfer a group of assets.
Assumptions

Tasks
Initiate the Mass Transfer Request
1. Navigate to the Mass Transfers window.
• (N) Mass Transactions > Transfers.

2. Place the cursor in the Expense Accounts field in the Transfers region:
Expense Accounts Low High

Company XX XX
Department 110 130
Account 7340 7360
Sub-Account 0000 0000
Product 000 000
3. Transfer to Expense Account XX-140-7405-0000-000
Field Transfer From Transfer To

Location USA-CA-SAN FRANCISCO- USA-CA-SAN FRANCISCO-
XXBLDG200 NONE
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Preview the Mass Transfer Request
- Navigation Path: (M) View > Requests (B)Find
- Preview the mass transfer request.
- Note the Mass Transaction Number: __________.
- Review the output when the request is complete.
Note: If the correct assets are not selected, delete your Mass Transaction Request and redo
it.
Run the Mass Transfer Request
5. Navigate back to the Mass Transfers window.
• (N) Mass Transactions > Transfers.
6. Query your Mass Transfer using the Mass Transaction Number (Hint: F11, Mass
Transaction Number = Your Mass Trans Number, Ctrl + F11).
7. Run the request.
8. Verify whether the correct assets were reclassified.
Note: You can perform a Prior Period transfer. However, the transfer date for a prior period
transfer must be in the current fiscal year.
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Guided Demonstration - Schedule Asset Maintenance
(N) Assets > Maintenance > Schedule Events
To schedule asset maintenance, perform the following:
1. Open the Schedule Maintenance Events window.
2. Enter the Start Date and End Date of the current year.
3. Enter the depreciation book containing the assets for which the maintenance will be
scheduled.
• Depreciation Book = OPS CORP
4. Enter Asset Number: 100051.
5. Enter the following information:
• Event Name = Quarterly Maintenance
• Frequency = 90 days
6. Select Run to schedule the maintenance events.
To view maintenance schedules, perform the following:
(N) Assets > Maintenance > View Details.
7. Navigate to the Maintenance Details window.
8. Query the asset for the maintenance event that you want to view.
9. Optionally, enter changes.
10. Save your work.
To purge maintenance schedules, perform the following:
(N) Assets > Maintenance > Purge.
11. Navigate to the Purge Maintenance Schedules window.
12. Enter the selection criteria to select the maintenance schedules that need to be purged, such
as Schedule ID, Asset Number, or Maintenance Date.
13. Select Purge.

Activity Guide
Chapter 1 - Page 98
Practice - Enter a Physical Inventory (Required)
Overview
In this practice, you enter a physical inventory.
Assumptions

Tasks
Enter a Physical Inventory
1. Navigate to the Physical Inventory window.
• (N) Physical Inventory > Enter.

− Inventory Name = XXInventory
2. (B) Open.
3. In the Inventory Entries, enter the following physical inventory. Fill in any other required
fields as necessary.
Asset # Tag # Units Location

XXCAR You choose You choose
XXCOMPNET You choose You choose
XXCOMPUTER You choose You choose
XXBLDG You choose You choose
4. Save your work.
Activity Guide
Chapter 1 - Page 99
Practice - Create and Compare a Physical Inventory in Web ADI
Overview
In this Practice, you create a new Physical Inventory spreadsheet in the Oracle Web Applications
Desktop Integrator (Web ADI). You will then use this template to record a physical inventory
and run the Physical Inventory Comparison Report, all in ADI.
Assumptions
database or a comparable training test instance on which to complete this Practice.
• Replace XX in the Practice with a unique identifier such as your initials or a number
in order to create unique records within the database when performing the Practice.
beforehand in order to be processed.
• The segment separator for the accounting flexfield may not be a dash “-”. Substitute the
applicable segment separator if necessary.
• The Physical Inventory XX_Physical is defined and saved in the Asset Management
application. For Instructor-Led Training classes, the Instructor creates this Physical
Inventory as part of his or her guided demonstration. If XX_Physical is not created, you
can do so by following the navigation path (N) Physical Inventory > Enter, and then
adding the XX_Physical record.
Prerequisites
• Excel 2000, 2002, or 2003.
follows:
Activity Guide
Chapter 1 - Page 100
Tasks
Create a New Physical Inventory Template
1. Create a new spreadsheet for recording physical inventory data in Web ADI using the
physical inventory that you created in an earlier lesson.
Enter Physical Inventory Data
2. Using the spreadsheet that you just created, enter the following physical inventory data:
Location: USA-CA-SAN FRANCISCO-NONE

Asset Number Units
XX124 1
XX125 1
XX126 1
100076 1
100078 1
100079 1
100080 1
100081 1
Upload Physical Inventory and Run Comparison
3. Upload the Physical Inventory data that you recorded, choosing to Run and View the
Physical Inventory Comparison report.
Activity Guide
Solution: Create and Compare a Physical Inventory in Web ADI
Create a New Physical Inventory Spreadsheet
Responsibility = Assets, Vision Operations (USA) in ADI
1. Navigate to the Physical Inventory Integrator.
• (N) Physical Inventory > Integrator.
2. In the Record Physical Inventory window, select the XX_Physical.

Select Inventory XXInventory (the physical inventory you
created earlier)
Viewer Excel 2003
Layout Physical Inventory – Default
4. (B) Next.
5. (B) Open.
Enter Physical Inventory Data

7. In the Download window, click (B) Close.
8. Enter the following in the spreadsheet:
Location: USA-CA-SAN FRANCISCO-NONE

Units Asset Number
1 XX-124
1 XX-125
1 XX-126
1 100076
1 100078
1 100079
1 100080
1 100081
Activity Guide
Upload Physical Inventory and Run Comparison
9. Navigate to the Upload to Interface option:
• From your spreadsheet, choose Oracle > Upload.
10. In the Physical Inventory Upload window, select the following options:
Rows to Upload = Flagged Rows
Duplicate Assets = Do Not Upload
Select Validate Before Upload, Run Comparison, and View Comparison Results.
11. (B) Upload.
12. When the upload completes successfully, click (B) Close. If there are any errors in your
upload, fix the errors and rerun the upload.
13. Return to the Navigator to view your requests.
• (N) Other > Requests > Concurrent.
14. (B) Find.
15. Select the Physical Inventory Comparison Report that you ran and choose (B) View Output.
Activity Guide
Depreciating Assets
Activity Guide
Practice - Run Depreciation (Optional)
Overview
In this practice, you run depreciation if you have not already.
Assumptions

Tasks
Run Depreciation to Close the Period
1. Navigate to the Depreciation form.
• (N) Depreciation > Run Depreciation.

− Period = Accept Default
− Close Period = Selected
Monitor the Depreciation Process
3. Monitor the requests until they complete successfully.
Verify the Current Open Period
4. Navigate to the Books form.
5. Query your asset book.
6. Verify that the current period is Jan-YY.
Activity Guide
Practice - Set up a Depreciation Calendar (Required)
Overview
In this practice, you run depreciation if you have not already.
Assumptions

Tasks
Set Up a Depreciation Calendar
1. Navigate to the Calendars window.
• (N) Setup > Asset System > Calendars.

− Calendar = XXMonthly
− Description = XXMonthly
− Fiscal Year Name = ACCOUNTING
− Periods per Year = 12
2. Enter the periods according to the following table:
Note: YY = Current Year
Period Name From Date To Date

1 Jan-YY 01-Jan-20YY 31-Jan-20YY
2 Feb-YY 01-Feb-20YY 29-Feb-20YY
3 Mar-YY 01-Mar-20YY 31-Mar-20YY
4 Apr-YY 01-Apr-20YY 30-Apr-20YY
5 May-YY 01-May-20YY 31-May-20YY
6 Jun-YY 01-Jun-20YY 30-Jun-20YY
7 Jul-YY 01-Jul-20YY 31-Jul-20YY
8 Aug-YY 01-Aug-20YY 31-Aug-20YY
9 Sep-YY 01-Sep-20YY 30-Sep-20YY
10 Oct-YY 01-Oct-20YY 31-Oct-20YY
11 Nov-YY 01-Nov-20YY 30-Nov-20YY
Activity Guide
12 Dec-YY 01-Dec-20YY 31-Dec-20YY
Note: After you fill in the first record, most of the From and To Date information will
default.
Note: The name of the period must exactly match the name of the corresponding period in
the General Ledger or the journal entries will not be created.
Activity Guide
Practice - Set up a Depreciation Method (Required)
Overview
In this practice, you set up a depreciation method.
Assumptions

Tasks
Set Up a Depreciation Method
1. Navigate to the Depreciation Methods window.
• (N) Setup > Depreciation > Methods.

− Name = XXACRS
− Description = XXACRS
− Method Type = Table
− Calculation Basis = Cost
− Depreciate in Year Retired = Selected
− Straight-line Method = Selected
− Life Years = 3
− Prorate Periods Per Year = 12
2. (B) Rates and enter the following parameters:
1 2 3 4 5 6 7 8 9 10 11 12
Y1 .4 .4 .4 .4 .3 .3 .3 .3 .2 .2 .2 .2
Y2 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3
Y3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3
Y4 0 0 0 0 .1 .1 .1 .1 .2 .2 .2 .2
3. Save.
Activity Guide
Practice - Set up a Prorate Convention (Required)
Overview
In this practice, you set up a prorate convention.
Assumptions

Tasks
Set Up a Prorate Convention
1. Navigate to the Prorate Conventions window.
• (N) Setup > Asset System > Prorate Conventions.

− Convention = XXSAME
− Description = SAME MONTH PRORATE
− Fiscal Year = XXACCOUNTING
2. Enter the dates in Prorate Convention according to the following table:
Note: Accept the Starting date. Create two years of the prorate convention.
From Date To Date Prorate Date

01-JAN-20XX 31-JAN-20XX 01-JAN-20XX
01-FEB-20XX 28-FEB-20XX 01-FEB-20XX
01-MAR-20XX 31-MAR-20XX 01-MAR-20XX
01-APR-20XX 30-APR-20XX 01-APR-20XX
01-MAY-20XX 31-MAY-20XX 01-MAY-20XX
01-JUN-20XX 30-JUN-20XX 01-JUN-20XX
01-JUL-20XX 31-JUL-20XX 01-JUL-20XX
01-AUG-20XX 31-AUG-20XX 01-AUG-20XX
01-SEP-20XX 31-SEP-20XX 01-SEP-20XX
01-OCT-20XX 31-OCT-20XX 01-OCT-20XX
01-NOV-20XX 30-NOV-20XX 01-NOV-20XX
01-DEC-20XX 31-DEC-20XX 01-DEC-20XX
Activity Guide
3. Save your work.
Activity Guide
Practice - Run Depreciation Projections (Required)
Overview
In this practice, you run the depreciation projections report.
Assumptions

Tasks
Submit Depreciation Projection
1. Navigate to the Depreciation Projections window.
• (N) Depreciation > Projections.

− Projection Calendar = Monthly
− Number of Periods = 6
− Starting Period = Feb-YY (where YY is the CURRENT year)
− Cost Center = Selected
− Asset = Selected
2. (B) Run.
View the Depreciation Projection Report
3. Monitor the request until it completes successfully.
4. Review the output. (M) View > Requests (B) Find
Note: The actual depreciation may be different from depreciation projections. For example,
the Depreciation Projection functionality does not look at assets pending retirement.
Activity Guide
Practice - Perform a What-If Analysis (Required)
Overview
In this practice, you perform a “What-If” analysis to determine the depreciation impact of
changing life in years from 4 to 3.
Assumptions

Tasks
Perform a What-If Analysis
1. Navigate to the What-If Analysis window.
• (N) Depreciation > What-If Analysis (T) Assets to Analyze
2. Enter the report parameters according to the following table:
Field Value
Book XXCORP BOOK
Start Period Feb-YY (Where YY is the current year)
Number of Periods 6
Method STL
Prorate Convention MID-MONTH
Life Years 3
View the What-If Analysis Report
6. Review the output.
Activity Guide
Practice - Project Depreciation for Assets not yet Placed in
Service (Required)
Overview
In this practice, you project depreciation for a computer server that is not yet placed in service.
Assumptions

Tasks
Project Depreciation
1. Navigate to the What-If Depreciation window.
• N) Depreciation > What-If Analysis (T) Hypothetical Assets
Field Value
Book XXCORP BOOK
Start Period Current period of
XXCORP BOOK
Number of periods 6
3. (T) Hypothetical Assets.
Field Value
Date in Service 01-Jan-20YY
Cost 20000
Activity Guide
View the What-If Analysis Report
8. Review the output.
Activity Guide
Processing Retirements
Activity Guide
Practice - Partially Retire an Asset (Required)
Overview
In this practice, you retire half of an asset’s units and remove it from the assigned employee.
Note the change in the total cost of the partially retired asset, and then process the retirement.
Assumptions

Tasks
Retire 1 of 2 Units for an Asset
1. Navigate to the Asset Workbench.
• (N) Assets > Asset Workbench:

2. (B) Find.
3. (B) Retirements:
4. Accept the default Retire Date.
5. Note that the status is Pending.
Field Value
Units Retired 1
Retirement Type XXSALE
Proceeds of Sale 5,000
7. (B) Continue.
8. Place the cursor in the Unit Change field associated with Adams, Mr. Brian.
− Unit Change = -1
Activity Guide
9. (B) Done.
Run the Calculate Gains and Loses Program
11. Navigate to the Gains and Loses submission window.
• (N) Depreciation > Calculate Gains and Loses.
12. Run the program for XXCORP BOOK.
13. Monitor the request and review the output when complete.
Run the Asset Retirements Report
14. Navigate to the request submission window:
15. Run the Asset Retirements Report for the XXCORP BOOK for the current period.
16. Navigate to the View Requests form. (M) View > Requests (B) Find.
17. Monitor the request and review the output when complete.
Note: You can perform a “Prior Period Retirement” on an asset, provided it does not cross a
fiscal year.
Activity Guide
Practice - Reinstate a Partially Retired Asset (Required)
Overview
In this practice, you reinstate the asset that you partially retired.
Assumptions

Tasks
Reinstate an Asset
1. Navigate to the Asset Workbench.
• (N) Assets > Asset Workbench:

2. (B) Find.
3. (B) Retirements.
4. Ctrl + F11 (Query).
5. Note that the button has changed to Reinstate, Gains and Losses have been calculated, and
the Status = Processed.
6. (B) Reinstate.
7. (B) OK.
8. Return to the Navigator
Note: Because the Calculate Gains and Losses program was run, the button description is
Reinstate. If the Calculate Gains and Losses program was not run, the button description
would be Undo Retirement. The difference is that Undo retirement does not generate
accounting but Reinstating does.
Note: You cannot reinstate an asset if it was retired in a prior fiscal year.
Activity Guide
Guided Demonstration - Perform a Mass Retirement
(N) Mass Transactions > Retirements > Create and Reinstate.
1. In the Mass Retirements form, enter the following data:

Field Name Value
Book XXCORP BOOK
Retire Date Accept the default.
Retirement Type Sale
Proceeds of Sale 5,000,000
Cost of Removal 50,000
2. (B) Create.
4. Select the Mass Retirements Report line.
5. (B) View Output.
6. Close the View Output window, and then close the Requests form.
7. Reopen the Mass Retirements form.
8. Query the mass retirement that you just created.
9. (B) Retire.
13. Back in the Mass Retirements form, query the mass retirement that you just performed.
14. (B) Undo.
15. (B) OK.
Note: Because no activity has been generated yet (such as the Calculate Gains and Loss
program) the "Undo" feature is available.
Activity Guide
Guided Demonstration - Run Create Accounting
1. Open the Submit Requests window.
• (N) Create Accounting - Assets.
2. In the Parameters window, enter the following:

Field Value
Book Type Code XXCORP BOOK
End Date Leave as the system date
Accounting Mode Draft
Errors Only No
Report Summary
Include User Transaction Identifiers No
Note: The Transfer to General Ledger and Post in General Ledger fields are disabled when
you run the process in Draft accounting mode.
3. (B) Okay.
4. (B) Submit.
Activity Guide
Practice - Perform Asset Inquiries
Overview
In this practice, you perform inquiries to obtain asset information.
Assumptions
Tasks
Investigate an Asset Transaction
You are asked to find out information for an asset transaction and are only given the Reference
Number. You have been informed that the asset is in the XXCORP book and the Reference
Number is 108.
• What is the Asset Number and Description?
• Where is the asset located?
Perform Inquiries in Oracle Subledger Accounting
From Oracle Assets, perform the following Oracle Subledger Accounting inquiries:
• Accounting Events: Find accounting events with a From Transaction Date of November
1, 2006, a To Transaction Date of April 30, 2007, and the Ledger Vision Operations
(USA). View the transaction history and T-accounts for one of these accounting events.
• Journal Entries: Find journal entries in the ledger Vision Operations (USA). The From
GL Date should be after December 31, 2006. Compare two journal entries from the list
of journal entries.
Activity Guide
• Journal Entry Lines: Find journal entry lines in the Vision Operation (USA) ledger with
a balancing segment of XX. Select one of the journal entry lines and view the
transaction history and journal entry.
Perform a Financial Information Inquiry
You have been asked to provide the following information for the XXCORP book asset #
100081:
• Where was its last known location?
• What were the accounts used to record the original addition?
• How much depreciation expense was recorded for the asset in the JUL-96 period?
Activity Guide
Solution: Perform Asset Inquiries
Responsibility = Assets, Vision Operations (USA)
1. Navigate to the Financial Information inquiry form:
• (N) Inquiry > Financial Information.
2. In the Find Assets window, enter 100081 in the Asset Number field and OPS CORP in the
Book field and click (B) Find.
3. Click (B) Assignments and click in the Location field. Click the (I) Edit Field. Note the
Location, which is USA-CA-SAN FRANCISCO-NONE. Close the Assignments form.
4. Click the (B) Books from the Assets form.
5. In the View Financial Information form, click (B) Transactions.
6. Select (M) Tools > View Accounting and note the accounts used to record the original
addition:
• DR XX-740-1530-0000-000 30,000.00
• CR XX-000-1570-0000-000 30,000.00
7. Close all the windows until you return to the View Financial Information form. Click the (T)
Depreciation.
8. In the Depreciation tabbed region, scroll down until you see the JUL-96 period. Note that
the depreciation expense for this period was 250.00.
9. Close all the windows and return to the navigator.

10. Navigate to the Transaction History inquiry form:
• (N) Inquiry > Transaction History.
Activity Guide
11. In the Find Transactions form, enter the Book OPS CORP and the Reference Number 108.
Click (B) Find.
12. Note that the asset number is 100071 and the description is LAND.
13. To find the Location, click the (I) Find.
14. In the Find Transactions form, clear the Reference Number field and enter 100071 in the
Asset Numbers range field. Click the (B) Find.
15. In the Transaction History window, click the TRANSFER IN line and click the (B) Details.
16. Click in the Location field in the Transaction Details form. Click the (I) Edit Field and note
that the Location is USA-CA-SAN FRANCISCO-NONE. Close all windows and return to
the Navigator.

(N) Inquiry > Subledger Accounting > Accounting Events.
17. On the Accounting Events page, enter:

Field Name Value
From Transaction Date 01-Nov-2006
To Transaction Date 30-Apr-2007
Ledger Vision Operations (USA)
18. Click (B) Go.
19. Click Show on the first transaction in the list of accounting events.
20. Go back to the Accounting Events window (you may need to click (I) Back) and click (B)
View Journal Entries to view journal entries for this accounting event.
21. Click (B) View T-Account.
22. In Oracle Assets on the Options window, click (B) T Accounts.
23. Close all pages and forms.
(N) Inquiry > Subledger Accounting > Journal Entries
24. On the Subledger Journal Entries page, enter:
Activity Guide
Field Name Value
Ledger (is) Vision Operations (USA)
From GL Date (after) 31-Dec-2006
25. (B) Go.
26. Click the Select check box next to the first two journal entries.
27. (B) Compare.
28. Close the Subledger Journal Entries page.
(N) Inquiry > Subledger Accounting > Journal Entry Lines
29. (B) Search
30. On the Journal Entry Lines page, enter:

Field Name Value
Balancing Segment (is) XX
31. Click (B) Go.
32. Select one of the transactions.
33. (B) View Transaction.
34. Close the Transaction screen
35. (B) Search.

Field Name Value
37. (B) Go.
39. (B) View Journal Entry.
40. Close the Subledger Journal Entry Lines window.
Activity Guide
Tax Books
Activity Guide
Practice - Create a Tax Book (Required)
Overview
In this practice, you create a Tax book.
Assumptions

Tasks
Create a Tax Book
1. Navigate to the Books Controls form.
2. Enter parameters according to the following table:
Field Value
Book XXTAX BOOK
Class Tax
Description XXTAX BOOK
Associated Corporate Book XXCORP BOOK
3. (T) Calendar.
Field Value
GL Set of Books Vision Operations
Allow GL Posting No
Current Period Dec-XX (Where XX is
the past fiscal year)
Divide Depreciation Evenly
Depreciate If Retired in First Year Yes
Activity Guide
5. (T) Accounting Rules.
6. Select the specified check boxes or leave them deselected:
Field Value
Allow Amortized Changes Selected
Allow Mass Changes Selected
Allow Revaluations Deselected
7. (T) Natural Accounts.
8. Use the following information to set up accounts:
Account Gain Loss Clearing

Net Book Value Retired 7854 7855 N/A
Reval Reserve Retired 7854 7855 N/A
Field Account
Account Generator Defaults XX-000-9999-0000-000
9. (T) Tax Rules.
10. Enter tax rules according to the following table:
Field Value
Allow Reserve Adjustments Selected
Allow Expense Ceilings Selected
Allow Mass Copy Selected
11. Save.
Activity Guide
Practice - Add Categories to a Tax Book (Required)
Overview
In this practice, you add categories to your Tax book.
Assumptions
• You must have access to an Oracle Application Vision database or to a comparable

Tasks
Add Categories to a Tax Book
1. Navigate to the Asset Categories window.
2. Query each category listed in the following table.
3. Move the cursor in the Book field.
4. (M) File > New:

− Book = XXTAX BOOK
5. Specify the accounting information according to the following table (To enter Method and
Prorate Convention, click the Default Rules button):
Category Asset Asset Dep Accum Method Prorate

Cost Clearing Seg Dep and Life Conv
BUILDING- XX-000- XX-000- XX- XX-000- MACRS Half Year
MANUFACTUR 1520-0000- 15XX-0000- 000- 1620-0000- HY 20
ING 000 000 7320- 000
0000-
000
BUILDING- XX-000- XX-000- XX- XX-000- MACRS Half Year
OFFICE 1520-0000- 15XX-0000- 000- 1620-0000- HY 20
000 000 7320- 000
0000-
000
Activity Guide
COMPUTER-PC XX-000- XX-000- XX- XX-000- MACRS Half Year
1560-0000- 15XX-0000- 000- 1660-0000- HY 3
000 000 7360- 000
0000-
000
VEHICLE- XX-000- XX-000- XX- XX-000- MACRS Half Year
LEASED 1550-0000- 15XX-0000- 000- 1650-0000- HY 3
STANDARD 000 000 7350- 000
0000-
000
OWNED 1550-0000- 15XX-0000- 000- 1650-0000- HY 3
HEAVY 000 000 7350- 000
0000-
000
OWNED 1550-0000- 15XX-0000- 000- 1650-0000- HY 3
STANDARD 000 000 7350- 000
0000-
000
XXCOMPUTER- XX-000- XX-000- XX- XX-000- MACRS Half Year
XXNETWORK 1560-0000- 15XX-0000- 000- 1660-0000- HY 3
000 000 7360- 000
0000-
000
6. Save your work.
Activity Guide
Practice - Verify Categories are Added to your Tax Book
(Required)
Overview
In this practice, you add categories to your Tax book.
Assumptions

Tasks
Verify Categories Are Added to Your Tax Book
1. Navigate to the Submit a New Request window:
2. Submit a Single Request:

− Request Name = Asset Category Listing
− Book Name = XXTAX BOOK
4. Check to ensure that all the categories you added are in your Tax book.
Activity Guide
Practice - Run Initial Mass Copy (Required)
Overview
Perform an Initial Mass Copy from your corporate book (XXCORP BOOK) to your Tax book
(XXTAX BOOK). Initial Mass Copy copies assets for a CLOSED FISCAL YEAR in a Corp
book into the CURRENT OPEN PERIOD in an associated Tax book.
Note: Depreciation should have been run for Dec-YY in the Corp book before this practice.
Assumptions

Tasks
Run Initial Mass Copy
Note: The Calculate Gains and Losses program needs to be generated prior to this lab
1. Navigate to the Initial Mass Copy window.
• (N) Tax > Initial Mass Copy.

− Book = XXTAX BOOK
3. Review the output when it completes.
Activity Guide
Supplemental Practices
Chapter 2
Chapter 2 - Page 1
Chapter 2 - Page 2
Release 12.x Oracle Asset Management Fundamentals
Chapter 2 - Page 3
Guided Demonstration - Oracle Assets Key Flexfield Setup
(N) Setup > Financials > Flexfields > Key > Segments.
1. Use the Find icon to query the Key Flexfield -Assets-Category Flexfield.
2. Note the following in the Key Flexfield Segments form:
• Only one enabled flexfield structure is found (only one allowed per Oracle Assets
installation).
• The Allow Dynamic Inserts check box is not selected (should not be allowed with the
Asset Category key flexfield).
3. Click the Segments button to open the Segments Summary form.
4. With the Major Category segment selected, click the Value Set button and note in the Value
Sets form that the Value Validation is Independent.
6. Select the Minor Category segment and click the Value Set button.
7. Note that the Value Set for this segment is Dependent.
8. Click the Edit Information button to show the Dependent segment is linked to the
Independent segment and also requires a default value to be entered.
10. In the Segments Summary form, select the Major Category segment again and click the
Flexfield Qualifiers button. In the Flexfield Qualifiers form, note that the Major Category
segment is selected for the Major Category qualifier (no redundancy intended).
11. Close the Flexfields Qualifier form.
12. Back in the Segments Summary form, click the Open button.
13. Review the fields in the Segments form noting that the Major Category segment is Required.
14. Close the Segments and the segments Summary forms.
15. If time permits, place the cursor back in the Application field and find the other two Oracle
Assets key flexfields.
16. For each applicable key flexfield, note the following:
Chapter 2 - Page 4
• Location Key Flexfield
• Cross-Validate Segments and Allow Dynamic Inserts are enabled
• The State segment is designated as the State segment qualifier
• Asset Key Key Flexfield
• In the Segments form, note that the Required check box is not selected. It means that
entry of the Asset Key key flexfield is not required when adding an asset.
Chapter 2 - Page 5
Guided Demonstration - Create a Location Flexfield Combination
(N) Setup > Asset System > Locations.
1. Perform Find All in the Locations form to show the current combinations that exist in the
database.
2. Click the New icon to add a new record.
3. Add the following combination:

Country USA
State VA
City Reston
Building Sales
4. Save your work.
Chapter 2 - Page 6
Practice - Create a Location Key Flexfield Combination
Overview
In this practice, you crate a new flexfield combination for the Oracle Assets Location key
flexfield.
Assumptions
Education Center, you must have access to an Oracle Application Vision database or a
comparable training test instance on which to complete this practice.
• Replace XX in the practice with a unique identifier such as your initials or a number.
(For Instructor-Led Training classes, this number is assigned to you). This is necessary
Tasks
Add a New Location Flexfield Combination
Add a new Location key flexfield combination using the following segment values:
Segment Name Value
Country USA
State CA
City LOS ANGELES
Building XX_CLASS
Chapter 2 - Page 7
Solution: Create a Location Key Flexfield Combination
Add a New Location Flexfield Combination
1. Navigate to the Locations form.
(N) Setup > Asset System > Locations.
2. Invoke the List of Values for the Location field (Ctrl + L).
3. Enter or choose from the List of Values the segment values as listed in the following table:
Segment Name Value
Country USA
State CA
City LOS ANGELES
Building XX_CLASS
4. Save your work (use the Save icon or the Ctrl + S keyboard combination).
Chapter 2 - Page 8
Guided Demonstration - System Controls Form
(N) Setup > Asset System > System Controls.
1. In the System Controls form, note the following:
• All fields except the Enterprise Name field are not updatable. If this is a new installation,
all fields will allow entry but only the Enterprise Name and Oldest Date Placed in
Service allow update after the record is saved. The Oldest Date Placed in Service can be
updated only until any calendar is assigned to any asset book.
• The last number used is updated each time a new asset number is assigned by the
system.
Chapter 2 - Page 9
Guided Demonstration - QuickCodes
1. Perform Find All once in the QuickCodes form.
2. With the cursor still in the Type field, press the down arrow on the keyboard noting the
existing QuickCode Types and values already in the database.
3. When you get to the Type – Queue Name, click in the first line and choose to enter a new
record.
4. Add the following new record for the Queue Name Type:
Value CONTROLLER HOLD

Description Hold for Controller Approval
5. Save your work.
6. Place your cursor back in the Type field and continue to scroll down through the remaining
QuickCode Types and their existing values.
Chapter 2 - Page 10
Practice - Add QuickCode Values
Overview
In this practice, you add two new values for the ASSET DESCRIPTION QuickCode Type.
Assumptions
Tasks
Add New Asset Description QuickCodes
Add the following new asset description values to the Oracle Assets QuickCode Type ASSET
DESCRIPTION:
Value Description
XX_PERSONAL COMPUTER XX_Personal Computer
XX_SERVER XX_Server
Chapter 2 - Page 11
Solution: Add QuickCode Values
Add New Asset Description QuickCodes
1. Open the QuickCodes form.
2. Place the QuickCodes form in query mode by using the F11 key.
3. Enter ASSET D% in the Type field.
4. Execute the query by using the Ctrl + F11 key combination.
5. Click in the Value field, and then click the New icon on the toolbar to insert a new record.
6. Enter the following two new asset descriptions:

Value Description
XX_PERSONAL COMPUTER XX_Personal Computer
XX_SERVER XX_Server
7. Save your work (Ctrl + S).
Chapter 2 - Page 12
Guided Demonstration - Fiscal Years & Calendars
(N) Setup > Asset System > Fiscal Years.
1. Perform Find All in the Asset Fiscal Years form.
2. Review the existing fiscal years data in the database.
3. Use the down arrow until you open a new record.
4. Enter the following data in the Asset Fiscal Years form:
Fiscal Year Name Demo
Description Class Demo FY
From Date 01-JAN-YYYY (use your preferred year)
To Date 31-DEC-YYYY
Fiscal Year YYYY
5. After you enter a value in the Fiscal Year field, press the Tab key to demonstrate that the
system automatically calculates the next fiscal year’s values for you.
6. Save your work.
7. Return to the Navigator and to the Asset Calendars form.
(N) Setup > Asset System > Calendars.
8. Perform Find All in the Asset Calendars form.
9. Review the existing fiscal years data in the database.
10. Use the down arrow until you open a new record.
11. Enter the following information in the Asset Calendars form:
Calendar Demo
Description Demo Calendar for Class
Period Suffix Fiscal
Fiscal Year Name Demo (LOV)
Chapter 2 - Page 13
Periods Per Year 12
Period Name Jan
Period From Date 01-JAN-YYYY (use your preferred year)
Period To Date 31-JAN-YYYY
12. After you enter the Period To Date, tab to the next line and note that the system
automatically fills out the Period From and Period To dates.
13. Enter Feb for the second Period name and continue until Period Dec-YY is completed.
14. Save your work.
Chapter 2 - Page 14
Practice - Create an Oracle Assets Calendar
Overview
You create a new Oracle Assets Calendar in this practice.
Assumptions
• Replace the year references of YYYY and YY with the calendar year of your choice or
transactions require calendar dates and calendar periods to be defined and enabled in
order to be processed.
Tasks
Create a New Calendar
Create a new Oracle Assets Calendar named XX_Calendar (where XX is your unique identifier).
Assign the calendar to the existing Fiscal Year named ACCOUNTING. The calendar uses the
Calendar period suffix, has 12 periods per year, and should be set up for the Period dates 01-
JAN-YYYY through 31-DEC-YYYY. The Period names should use the format Mmm-YY (for
example, Jan-YY).
Chapter 2 - Page 15
Solution: Create an Oracle Assets Calendar
Create a New Calendar
1. Navigate to the Asset Calendars form.
(N) Setup > Asset System > Calendars.
2. Enter values for each field as follows:
Field Name Value
Calendar XX_Calendar
Description XX_Calendar
Period Suffix Calendar (option button)
Fiscal Year ACCOUNTING (choose from List of Values)
Period Per Year 12
Period Name Jan
Period From Date 01-JAN-YYYY (prior year)
Period To Date 31-JAN-YYYY (prior year)
3. After entering the first row in the Period table, tab to the second line and enter Feb for the
Period Name. The Oracle Assets system completes the dates and provides the suffix for the
Period Name. Continue for all periods through Period 12.
Chapter 2 - Page 16
4. Save your work (Ctrl + S).
Chapter 2 - Page 17
Guided Demonstration - Oracle Assets Profile Options
(N) Other > Profile.
or
(M) Edit > Preferences > Profiles.
1. In the Personal Profiles Values form, go into query mode.
2. In the Profile Name field, enter FA%, and then execute the query.
3. Review the returned Profile options noting which are updatable by the User and which the
Systems Administrator must maintain.
Chapter 2 - Page 18
Guided Demonstration - Entering Asset Insurance Information
(N) Assets > Insurance > Insurance Policy Details
To enter insurance information for an asset, perform the following:
1. Open the Fixed Asset Insurance window.
2. Query the asset number 100080 in the OPS CORP book.
3. In the Policy region, enter any policy number in the Policy Number field, Mutual Insurance
Company in the Insurance Company field, and DES MOINES - HQ in the Supplier Site
field.
4. Enter the Calculation Method to use for this asset insurance, either Value as New, Market
Value, or Manual Value.
5. If the asset is a Swiss special–case asset, select the Special Swiss Asset check box.
6. In the Base Index Date field, enter the date that is used as the base date for indexation.
7. Enter FULL COST in the Insurance Index field.
8. In the Base Insurance Value field, enter the base insurance value of the asset as defined in
the insurance policy.
9. If you chose the Manual Value calculation method or if your asset is flagged as a Swiss
special–case asset, enter the current insurance value. Otherwise, this field displays the
current insurance value of the asset, calculated automatically.
10. In the Insured Amount field, enter the amount for which the asset is insured under that
policy.
To enter insurance policy information, perform the following:
11. In the Fixed Asset Insurance window, click the Lines button to display the insurance policy
line information.
12. In the Fixed Asset Insurance Policy Lines window, enter insurance policy information, such
as the insurance policy line number, the insurance category, and the hazard class.
13. Enter any additional comments in the Comments field.
14. Save your work.
To enter insurance policy maintenance information, perform the following:
Chapter 2 - Page 19
15. In the Fixed Asset Insurance window, click the Maintenance button.
16. In the Fixed Asset Insurance Policy Maintenance window, update any information that
needs to be changed.
17. Save your changes.
18. Run the Insurance Calculation routine to show how it calculates the current insurance value
based on the index that you have used.
Chapter 2 - Page 20
Guided Demonstration - Define an Asset Warranty
(N) Setup > Asset System > Warranties
1. Open the Asset Warranties window.
2. Enter a unique warranty number and a description of the warranty.
3. Optionally, enter the start and end dates. If you enter one date, you must also enter the other
date. If you specify start and end dates, any asset that you assign to this warranty must have
a date placed in service that falls between the specified start and end dates.
4. Enter the currency code. The currency code of the warranty must be the same as that of the
asset that you are assigning to the warranty.
5. Enter a cost of $0 or greater.
6. Select the Renewable check box if you want the warranty to be renewable. The Renewable
check box is deselected by default. If you do not specify an end date, the Renewable check
box is disabled.
7. Optionally enter employee information.
8. Enter supplier information.
9. Save your work.
To assign an asset to a previously defined warranty, perform the following:
1. Navigate to the Find Assets window.
2. Query the asset that you are assigning to the warranty.
3. In the Asset Details window, enter a previously defined warranty number or select a
warranty number from the list of values.
4. Save your work.
Chapter 2 - Page 21
Guided Demonstration - Define a Lease
(N) Setup > Asset System > Leases > Lease Details
1. Open the Lease Details window.
2. Enter the Lease Number and a Description.
3. Enter the Lessor.
4. Enter the Lessor Site, which is the location to which payments will be sent. This field is
required if you plan to export lease payments to Oracle Payables.
5. Select a Lease Type of Capitalized or Operating. If you have already performed a

capitalization test on this lease, you can use this field to manually override the test result
displayed in the Test Determination field. Only capitalized leases can be set up for automatic
lease payment to Oracle Payables.
6. You can choose from a list of predefined Payment Schedules to attach to this lease, or leave
this field blank and click the Payment Schedule button to define a schedule for this lease. If,
after the lease start date, you want to change the existing lease payments, you must enter a
new lease or manually adjust the individual payment lines to change the existing lease.
7. Enter the payment account. This field is required if you plan to export lease payments to
Oracle Payables. You must enter a lessor site before you can enter a payment account. This
is because the lessor site determines the operating unit, which in turn determines the account
structure.
8. Optionally, enter a payment term.
9. Enter the Currency that you are using for this lease.
10. If you want to test this lease for capitalization, enter the following information in the
Capitalization Test region:
• Select Transfer of Ownership if the lease transfers ownership of the asset to the lessee at
the end of the lease.
• Select the Bargain Purchase Option if a bargain purchase option is included in this lease.
• Enter the Lease Term and the Asset Life in months for the leased asset. The Criterion
Met check box indicates whether the term of the lease exceeds 75% of the economic life
of the leased asset.
• Enter the Fair Value of the leased asset.
Chapter 2 - Page 22
• Optionally enter the Present Value of the leased asset if you have previously calculated it
outside of Oracle Assets. Otherwise, Oracle Assets automatically populates this field
when you select a lease payment schedule for the lease. The Criterion Met check box
indicates whether the present value of the minimum lease payments exceeds 90% of the
fair market value.
• If you need to define a payment schedule for this lease, click the Payment Schedule
button.
11. Oracle Assets displays the result of the capitalization test in the Test Determination field. If
the lease qualifies for capitalization, Oracle Assets automatically populates the Cost to
Capitalize field with the lesser of the fair value of the asset or the present value of the
minimum lease payments. This amount also appears as the Current Cost for the asset in the
Books window when you perform an asset addition.
12. (B) Done.
Chapter 2 - Page 23
Guided Demonstration - Define an Asset Book
(N) Setup > Asset System > Book Controls
1. Enter Book Name of DEMO CORP BOOK.
2. Leave the Class as Corporate.
3. Description should also be DEMO CORP BOOK.
4. For the Ledger, choose Vision Operations from the LOV.
5. For both the Depreciation and Prorate Calendar, choose Monthly from the LOV.
6. Current Period should be DEC-YY (use the prior year).
7. Leave the Divide Depreciation field as is and let the Last Run Date for depreciation be the
default of today’s date.
8. Tab through the remaining fields in the Calendar region or click the Accounting Rules tab.
9. Click the Allow Amortized Changes and Allow Mass Changes check box. Note that the
default for these check boxes is unchecked.
10. Accept the remaining defaults for the rest of this region. You may want to click any check
box in the Tax Rules or Allow Mass Copy regions to show that because this is a corporate
book, those regions’ check boxes are not allowed to be updated.
11. Tab through the remaining fields of the Accounting Rules region or click the Natural
Accounts tab.
Chapter 2 - Page 24
12. Enter the following Natural Account values:
Gain Loss Clearing
Net Book Value 7854 7855
Retired
Reval Reserve Retired 7854 7855

Account Generator Defaults 01-000-9999-0000-000
13. Save your work.
Chapter 2 - Page 25
Practice - Set Up Group Assets
Overview
In this practice, you perform the following:
• Create a group asset
• Assign a member asset to the group asset
Assumptions
• Use Vision database.
• Login information is provided by your instructor.
• Replace XX with the number provided by your instructor.
• Use the Assets, Vision Operations (USA) responsibility.
• XXCORP book must be enabled for group depreciation by the instructor before the start
of the practice (the instructor needs to select the Allow Amortized Changes and Allow
Group Depreciation check boxes in the Accounting Rules tabbed region of the Book
Controls window.
Tasks
Create a group asset using Detail Additions with the following values:
Description GROUP_ASSET_XX
Minor Category PC
Asset Type Group
Book XXCORP
In the Assignments window, enter:

Chapter 2 - Page 26
Create a new asset using QuickAdditions with the following values and assign the asset to the
group asset that you created previously:
Field Value
Minor Category PC
Book XXCORP
Method STL
Cost $5000
Chapter 2 - Page 27
Solution: Set Up Group Assets
Responsibility = Assets, Vision Operations
1. (N) Assets > Asset Workbench.
2. (B) Additions.
3. In the Description field, enter GROUP_ASSET_XX.
4. In the Category field, enter a major category of Computer and a minor category of PC.
5. In the Asset Type file, select Group.
6. (B) Continue.
7. In the Book field, enter XXCORP.
8. (B) Continue.
9. In the Assignments window, enter:

11. Write down your group asset number __________.
12. In the Assets window, (B) QuickAdditions.
13. In the QuickAdditions window, enter:

Field Value
Minor Category PC
Book XXCORP
Method STL
Cost $5000
Chapter 2 - Page 28
15. Write down the asset number _________.
17. Query the member asset that you just created:
18. In the Find Assets window, enter the asset number of the member asset that you just created
in the Asset Number field and XXCORP in the Book field.
19. (B) Find.
20. (B) Books.
21. Enter XXCORP in the Book field.
22. (T) Group Asset.
23. Enter the group asset number of the asset that you created in step 11 in the Group Asset
field.
Chapter 2 - Page 29
Guided Demonstration - Security by Book Setup (Optional)
This demonstration reviews the already existing Security by Book setup in the Vision
demonstration database. The Assets Hierarchy that will be demonstrated is diagrammed as
follows:

(N) Setup > Security > Organization > Description
1. In the Find Organization window that appears, choose Vision Operations from the LOV in
the Name field and click the Find button.
2. In the Organization window for Vision Operations, click the Organization Classifications
Name Asset Organization and then click the Others button.
3. What appears is the Book Controls form and all asset books that have been assigned to the
Asset Organization for the Vision Operations Organization are shown. You can scroll down
through the list of asset books by using the down arrow on the keyboard.
4. If you want to add another asset book to this Asset Organization, you can define a new asset
book here or query an existing asset book. To save this book to the organization, the form
trigger must recognize that a change has occurred to the book information. To create a
simple change that will enable the Save function to work, enter the Book Controls
Description field and simply add a space at the end. Then, navigate to the File menu and
select File: Save. Although there is no visible alteration to the book information, the form
will now be able to save the book to the organization.
Chapter 2 - Page 30
5. Close the Book Controls form.
6. Back in the Organizations form, place the cursor in the Name field, and then click the Find
icon. In the Find Organization window, choose the Vision Corporation organization and
click the Find button.
7. In the Organization window for Vision Corporation, click on the Organization

Classifications Name Asset Organization, and then click the Others button.
8. This time, no asset books appear in the Book Controls form. That is because, in this
hierarchy, the Vision Corporation is set up to view all asset books of the organizations
subordinate to it. Therefore, we do not have to add any books to the Vision Corporation
organization if they are part of an organization that will be subordinate to it. You see this
when you look at the Asset Hierarchies form later.
9. Close the Book Controls and Organizations forms and return to the Navigator.
(N) Security > Organization > Hierarchy
10. In the Organization Hierarchy form, go into query mode and query on Asset%. The name
Assets Hierarchy should be returned.
11. Click in the Organization region of the form in the Name field and again go into query
mode. Query on Vision Op%. Vision Operations will be returned. Note that Vision
Operations is part of this Asset Hierarchy and has another organization subordinate to it;
Vision Project Mfg. What this means is that in this hierarchy, a user that can access the
Vision Operations organization would be able to see all asset books associated with that
organization plus the asset books associated with the Vision Proj Mfg organization. This is
how the hierarchy is built.
12. Make sure that the cursor is in the Organization Name field and go into query mode again.
Query on Vision Corp%. Vision Corporation will be returned. Note the organizations that
are subordinate to this organization. They include Vision Operations, which shows one
subordinate organization to it, which is the Vision Proj Mfg organization that you saw
earlier. Thus a user with access to the Vision Corporation organization would be able to see
all asset books associated with its subordinate organizations and any organization’s asset
books subordinate to these subordinate organizations.
13. Close the Organization Hierarchy window and return to the Navigator.
(N) Setup > Security > Security
14. In the Security Profile form, go into query mode and query FA:Vision Op%. The security
Profile FA:Vision Operations is returned. Note the Organization Hierarchy of Assets
Hierarchy and the Top Organization of Vision Operations. The Security Profile FA:Vision
Operations is what would be assigned to a Responsibility to limit any user with that
Responsibility to being able to access only the asset books associated with the Vision
Operations organization as you saw in the Asset Hierarchy form.
Chapter 2 - Page 31
15. Place your cursor in the Name field and query the Security Profile named FA:Vision
Corporate. Here you note that this Security Profile has the Top Organization Vision
Corporation within the Assets Hierarchy assigned to it.
16. Close the Security Profile form and return to the Navigator.
17. At this point in your Security by Book setup, you would run the Security List Maintenance
Program for each Security Profile defined from the Submit Request form. The Oracle
System Administrator would then create a new Responsibility and assign the newly defined
Security profiles to it or you could assign the Security profiles to the existing
Responsibilities. In either case, the Profile Option FA: Security Profile is used to assign the
Security Profile names.
(N) Other > Profile
18. In the Personal Profile Values form, query the profile option FA: Security Profile.
19. Note that the Responsibility that you use is assigned the FA: Vision Operations Security
Profile. Close the Personal Profile Values form.
Chapter 2 - Page 32
Practice - Review Security by Book Setup
Overview
In this practice, you review the setup for the Security by Book feature.
Assumptions
If you are not attending training at an Oracle University center or Authorized Partner Education
Center, you must have access to an Oracle Application Vision database to complete this practice.
Tasks
Verify Security by Book has been set up correctly for Vision Corporate
As the System Administrator for Oracle Corporation, it is your responsibility to guarantee that
only certain individuals have access to information about the assets in your organization. Your
organization consists of a corporate headquarters, Vision Corporate, and two divisions, Vision
Operations and Vision Services. Each division has a general ledger set of books and related asset
books. You want to allow the fixed assets manager of each division to have access only to the
asset books belonging to his or her division and not to information about any other divisions. The
fixed assets manager for Vision Corporate has access to all the books of all the organizations.
Security Profile Responsibility User ID Password

FA: Vision Corporation Fixed Assets Manager CORPORATE WELCOME
FA: Vision Operations Assets, Vision Operations OPERATIONS WELCOME
FA: Vision Services Assets, Vision Services SERVICES WELCOME
Chapter 2 - Page 33
Verify that security is set up correctly for the Vision Corporate Asset Manager by accessing the
following assets:
Asset Number Found in Asset Books
100081 OPS CORP, OPS FEDERAL
100132 SVSC CORP
100530 SVCS FEDERAL
Verify That Security by Book Is Set Up Correctly for Vision Operations
Verify that security is set up correctly for the Vision Operations organization by accessing the
same assets listed in the previous Task.
Verify That Security by Book Is Set Up Correctly for Vision Services
Verify that security is set up correctly for the Vision Services organization by accessing the same
assets listed in the first Task.
Chapter 2 - Page 34
Solution: Review Security by Book Setup
Verify That Security by Book Is Set Up Correctly for Vision Corporate
1. Log on to Oracle Applications using CORPORATE as the username and WELCOME as the
password. If already logged on to the system, choose File > Log on as a Different User from
the menu bar.
2. Choose the Fixed Asset Manager responsibility.
3. Open the Financial Information window.
(N) Inquiry > Financial Information.
4. Search for asset number 100081 by entering the number in the Asset Number field, in the
Book Field use OPS CORP, and clicking the Find button.
5. In the Assets Form, click (B) Books.
6. Note that the Asset Books OPS CORP and OPS FEDERAL are shown. Close the View
Financial Information form.
7. (I) Flashlight. Enter the next asset number 100132, use SVSC CORP in the BOOK Field,
and then click the Find button.
8. (B) Books.
9. Note that the Asset Book SVSC CORP is shown. Close the View Financial Information
form.
10. (I) Flashlight. Enter the next asset number 100530, use SVSC FEDERAL in the BOOK
Field, and then click the Find button.
11. (B) Books.
12. Note that the Asset Book SVSC FEDERAL is shown. Close the View Financial Information
form.
Verify Security by Book Is Set Up Correctly for Vision Operations
13. Log on to Oracle Applications using OPERATIONS and WELCOME as the username and
password, respectively. If already logged on to the system, choose File > Log on as a
Different User from the menu bar.
14. Choose the Assets, Vision Operations (USA) responsibility.
15. Open the Financial Information window.
Chapter 2 - Page 35
16. Enter the asset number 100081, use OPS CORP in the Book Field, and then click the Find
button.
17. (B) Books.
18. Note that the Asset Books OPS CORP and OPS FEDERAL are shown. Close the View
Financial Information form.
19. Click the Flashlight icon on the toolbar and enter the next asset number 100132, use SVSC
CORP in the Book Field, and then click the Find button.
20. You should receive the message FRM-40350: Query caused no records to be retrieved, at
the bottom of the window.
21. Enter the next asset number 100530, use SVSC FEDERAL in the Book Field, and then click
the Find button.
22. You should receive the message FRM-40350: Query caused no records to be retrieved, at
the bottom of the window.
23. Close the Find Asset Form.
Verify Security by Book Is Set Up Correctly for Vision Services
24. Log on to Oracle Applications using SERVICES and WELCOME as the username and
password, respectively. If already logged on to the system, choose File > Log on as
Different User from the menu bar.
25. Choose the Assets, Vision Services (USA) responsibility.
26. Navigate to the Financial Information window.
27. (N) Inquiry > Financial Information.
28. Search for asset number 100081 by entering the number in the Asset Number field. In the
Book Field, use OPS CORP. Click the Find button.
29. Enter the next asset number 100132. In the Book Field, use SVSC CORP. Click the Find
button.
30. (B) Books.
31. Note that the Asset Book SVSC CORP is shown. Close the View Financial Information
Form.
32. Click the Flashlight icon on the toolbar. Enter the next asset number 100530. In the Book
Field, use SVCS FEDERAL, and then click the Find button.
Chapter 2 - Page 36
33. In the Assets Form, click the Books button.
34. Note that the Asset Book SVSC FEDERAL is shown. Close the View Financial Information
Form.
Chapter 2 - Page 37
Guided Demonstration - Define Asset Category Flexfield Values
(N) Setup > Financials > Flexfields > Key > Values
1. Enter the following values in the Find Key Flexfield Segment form:
Application Assets
Segment Major Category
2. (B) Find.
3. Click on any line in the Values region of the Segment Values form.
4. (I) New.
5. Enter Airplane as the Value and also the Description.
6. (I) Save.
7. Click back in the Title field, and then click the Find icon on the toolbar.
8. In the Find Key Flexfield Segment form, change the Segment field to Minor Category.
9. In the Independent Value field, select Airplane from the LOV.
10. (B) Find.
11. Click on the first blank line in the Values region of the Segment Values form to open a new
record.
12. Enter Jet for the Value and Description.
13. Use the down arrow on the keyboard to go to the next line.
14. Enter Turboprop for the Value and Description.
15. (I) Save.
Chapter 2 - Page 38
Practice - Add Asset Category Key Flexfield Values
Overview
In this practice, you add new values for each of the Asset Category Key Flexfield segments.
Assumptions
• If you are not attending training at an Oracle University center or an Authorized Partner
Tasks
Add Category Key Flexfield Values
Add the following values to the Major Category and Minor Category segments of the Asset
Category Key Flexfield. Remember that the Minor Category segment is Dependent on the value
in the Major Category segment:
Segment Value Description
Major Category XX_COMPUTER XX_Team Computer
Minor Category XX_PC XX_Personal Computer
Minor Category XX_SERVER XX_Server
Chapter 2 - Page 39
Solution: Add Asset Category Key Flexfield Values
Add Category Key Flexfield Values
1. Navigate to the Segment Values form.
2. Enter the following in the Find Key Flexfield Segment form:

Application Assets <List of Values>
Title Category Flexfield <List of Values>
Structure Vision Category Flexfield <List of Values>
Segment Major Category <List of Values>
3. (B) Find.
4. Place your cursor in the Value field.
5. (I) New.

Value Description
XX_COMPUTER XX_Team Computer
7. (I) Save.
8. Place your cursor in the Independent Segment field.
9. (I) Find.
Chapter 2 - Page 40
10. In the Find Key Flexfield Segment window, change the Segment Value to “Minor Category”
and in the Independent Value field, select XX_COMPUTER from the List of Values.
11. (B) Find.
12. Click in an empty Value field and enter the following new records:
Value Description
XX_PC XX_Personal Computer
XX_SERVER XX_Server
Chapter 2 - Page 41
13. (I) Save.
Chapter 2 - Page 42
Guided Demonstration - Define an Asset Category
(N) Setup > Asset System > Asset Categories
1. In the Asset Categories form, choose AIRPLANE from the LOV for the Major Category and
JET for the Minor Category.
2. Accept the default for the check boxes and enter the following in the remaining header
region fields:
Description Airplane
Category Type Non-lease
Ownership Owned
Property Type Personal
Property Class 1245
3. In the Book field, choose OPS CORP from the LOV.
4. Enter the following general ledger accounts:
Note: The Bonus Expense and Bonus Reserve fields default automatically.
Asset Cost 01-000-1530-0000-000
Asset Clearing 01-000-1570-0000-000
Depreciation Expense Segment 01-000-7330-0000-000
Bonus Expense 01-000-7330-0000-000
Bonus Reserve 01-000-1630-0000-000
6. Enter the following Default Depreciation Rules:

Method STL
Life Years 30
Life Months 0
Prorate Convention MID-MONTH
Retirement Convention MID-MONTH
7. (I) Save. Close the window.
Chapter 2 - Page 43
8. The cursor should be in the Book field of the Asset Categories window.
9. (I) New.
10. Select OPS FEDERAL from the LOV.
11. Enter the same general ledger accounts as before:
Note: The Bonus Expense and Bonus Reserve fields default automatically.
Asset Cost 01-000-1530-0000-000
Asset Clearing 01-000-1570-0000-000
Bonus Expense 01-000-7330-0000-000
Bonus Reserve 01-000-1630-0000-000

Method STL
Life Years 20
Life Months 0
Prorate Convention MONTH
Retirement Convention MONTH
(You could select a method that is used by your region for tax purposes.)
14. (I) Save.
15. Close the form and return to the Navigator.
Chapter 2 - Page 44
Practice - Define Asset Categories
Overview
In this practice, you define a new Asset Category combination and associate it with two asset
books.
Assumptions
Tasks
Create an Asset Category Combination and Attach to Asset Books
Define a new Asset Category combination with the Major category named XX_COMPUTER
and the Minor Category named XX_SERVER. Assets in this Category are Non-leased, owned,
personal property with a property class of 1245. You want to allow this Asset Category to be
used in both the OPS CORP and OPS FEDERAL asset books. Use the following General
Ledger Accounts and default depreciation rules:
Field Name OPS CORP Book OPS FEDERAL Book
Asset Cost Account 01-000-1560-0000-000 01-000-1560-0000-000
Asset Clearing Account 01-000-1570-0000-000 01-000-1570-0000-000
Depreciation Expense 01-000-7360-0000-000 01-000-7360-0000-000
Accumulated Depreciation Account 01-000-1660-0000-000 01-000-1660-0000-000
Bonus Expense 01-000-7360-0000-000 01-000-7360-0000-000
Bonus Reserve 01-000-1660-0000-000 01-000-1660-0000-000
Revaluation Reserve 01-000-1550-0000-000 01-000-1550-0000-000
Depreciation Method STL STL
Life 7 Years 0 Months 5 Years 0 Months
Prorate Convention FOL-MONTH MONTH
Retirement Convention FOL-MONTH MONTH
Chapter 2 - Page 45
Solution: Define Asset Categories
Create an Asset Category Combination and Attach to Asset Books
1. Navigate to the Asset Categories form.
2. In the Category field, choose XX_COMPUTER as the Major Category segment and
XX_SERVER as the Minor Category segment.
3. Accept the default values in the check boxes and enter the following information:
Description XX-Category
Category Type Non-lease
Ownership Owned
Property Type Personal
Property Class 1245
4. In the Book field, select OPS CORP from the LOV.
5. Enter the General Ledger Accounts as shown:

Field Name OPS CORP Book OPS FEDERAL Book
Asset Cost Account 01-000-1560-0000-000 01-000-1560-0000-000
Asset Clearing Account 01-000-1570-0000-000 01-000-1570-0000-000
Depreciation Expense Segment 01-000-7360-0000-000 01-000-7360-0000-000
Accumulated Depreciation Account 01-000-1660-0000-000 01-000-1660-0000-000
Bonus Expense 01-000-7360-0000-000 01-000-7360-0000-000
Bonus Reserve 01-000-1660-0000-000 01-000-1660-0000-000
Revaluation Reserve 01-000-1550-0000-000 01-000-1550-0000-000
Depreciation Method STL STL
Life 7 Years 0 Months 5 Years 0 Months
Prorate Convention FOL-MONTH MONTH
Retirement Convention FOL-MONTH MONTH
Chapter 2 - Page 46
7. Enter the Default Depreciation Rules as shown in the Task.
8. Save your work and close the Default Depreciation Rules form.
Chapter 2 - Page 47
9. The cursor should be in the Book field of the Asset Categories window.
10. (I) New.
11. Select OPS FEDERAL from the LOV.
12. Enter the General Ledger Accounts as shown in the Task.
Chapter 2 - Page 48
14. Enter the Default Depreciation Rules as shown in the Task.
Chapter 2 - Page 49
15. (I) Save.
16. Close the Default Depreciation Rules form.
Chapter 2 - Page 50
Guided Demonstration - Add Assets Using QuickAdditions
(Optional)
(N) Assets > Asset Workbench > (B) QuickAdditions
1. Leave the Asset Number field blank.
2. Enter the following data:

Field Name Value
Description Hot Rod Car
Tag Number XXX001 (replace XXX with your preferred value)
Category VEHICLE-OWNED LUXURY (use LOV)
Category DFF License Plate=SPEEDY, Insurance Co.=STATE FARM (LOV)
3. Click (B) OK.

4. Accept defaults for Asset Type and Units. Tab to the Books field.
5. From the LOV, choose OPS CORP as the book.
6. Cost is 75,000.
7. Accept the Date Placed in Service default.
8. For the Employee Name field, choose Vandelay, Mr. Art from the LOV.
9. Enter or choose from the LOV the Expense Account 01-110-7350-0000-000.

10. Enter or choose from the LOV the Location USA-CA-SAN FRANCISCO-NONE.
11. Save your work by clicking the Done button.

12. Note your Asset Number and Reference Numbers.
13. Return to the Navigator form.
(N) Inquiry > Transaction History
14. In the Find Transactions form, enter OPS CORP in the Book field and the Asset Number for
the just entered asset.
15. Click (B) Find.

16. Note both the transaction types and click the Detail button for each one to review the data.
17. Close the Transaction History form.
Chapter 2 - Page 51
Practice - Add an Asset Using QuickAdditions
Overview
In this practice, you add a new asset using the manual QuickAdditions feature.
Assumptions
as directed by the Instructor (for example, 2002 or Jan-02). Keep in mind though that
some transactions require calendar dates and calendar periods to be defined and enabled
in order to be processed.
Tasks
Enter an Asset Using QuickAdditions
Your organization has just purchased a Ford Explorer. Use the QuickAdditions feature of Oracle
Assets to record the purchase of this asset. The asset will be added to the OPS CORP book,
categorized as a standard vehicle, and has a cost of 20,000. It should be assigned to Brian Adams
and depreciation expense should be charged to Dept 110. The Explorer is located in Building 1
in the San Francisco office and should be tagged XXCAR. Its plate number is ORACLE1, which
is renewed on December 31 of each year.
Perform an Asset Inquiry
Review the Ford Explorer addition transactions by performing a Transaction History inquiry.
Chapter 2 - Page 52
Solution: Add an Asset Using QuickAdditions
Enter an Asset Using QuickAdditions
1. Open the QuickAdditions form:
(N) Assets > Asset Workbench (B) QuickAdditions.
2. Leave the asset number field blank to allow automatic numbering.
3. Enter the following information in the applicable fields:

Field Name Value
Description Ford Explorer
Tag Number XXCAR (where XX is your unique identifier)
License Plate ORACLE1
License Renewal Date 31-DEC-YYYY
Asset Type Capitalized
Book OPS CORP
Cost 20,000
Date Placed in Service (Accept the Default Date)
Expense Account 01-110-7350-0000-000
4. Leave the Supplier information, Asset Key, and Serial Number fields blank.
5. Save by clicking the Done button.
6. Note your asset number assigned __________________
7. Click (B) OK and close the Assets window to return to the Navigator form.
Chapter 2 - Page 53
Perform an Asset Inquiry
8. Open the Transaction History form:
(N) Inquiry > Transaction History.
9. In the Find Transactions form, enter the Book OPS CORP and the asset number for the Ford
Explorer.
10. (B) Find.
11. Review the transactions by selecting each Transaction Type and clicking the Details button.
12. When you finish reviewing, close the Transaction History form and return to the Navigator.
Chapter 2 - Page 54
Chapter 2 - Page 55
Guided Demonstration - Add an Asset Using Detail Additions
(Optional)
(N) Assets > Asset Workbench > (B) Additions
1. Leave the Asset Number field blank.
2. Enter the following information in the Asset Details form:

Field Name Value
Description Superfast Computer
Tag Number XXXCOMP (your choice for XXX)
3. Accept the default values for the other fields and click the Continue button.
4. Enter the following information in the Books form:

Field Name Value
Book OPS CORP
Current Cost 15,000
Method STL 5 Years 0 Months
6. Enter the following information in the Assignments form:

Field Name Value
Unit Change 1
Employee Name Benson, Mr. George
Expense Account 01-130-7360-0000-000
Location UK-NONE-LONDON-A2
8. Note your asset number assigned __________________.
9. (B) OK. Go back to the Navigator.
Chapter 2 - Page 56
Practice - Add an Asset Using Detail Additions
Overview
In this practice, you add an asset using the Detail Additions feature.
Assumptions
as directed by the Instructor (for example, 2002 or Jan-02). Keep in mind though that
some transactions require calendar dates and calendar periods to be defined and enabled
in order to be processed.
Tasks
Add an Asset Using Detail Additions
Your organization has just purchased an office building to increase overhead and reduce
profitability. Use the Detail Additions feature of Oracle Assets to record the purchase of this
asset. Add the asset to the OPS CORP Book and categorize it as an office building that has a cost
of $10,000,000. It should be assigned to Ellen Palm and depreciation expense should be charged
to Dept 110. The building’s location is in New York City and is designated as Building 2.
Because the management is afraid of misplacing it, it should be tagged XXBLDG. It is insured
by Fidelity and is 500,000 square feet in size. The building is considered Real Property classified
as 1250 property. This building is depreciated using the STL method for 15 years.
Chapter 2 - Page 57
Practice - Add an Asset Using Detail Additions
Add an Asset Using Detail Additions
1. Open the Detail Additions form.
(N) Assets > Asset Workbench (B) Additions.
2. Leave the asset number field blank to allow automatic numbering.
3. Enter the following information in the Asset Details form’s applicable fields:
Field Name Value
Description Overhead Office Building
Tag Number XXBLDG (where XX is your unique identifier)
Insurer FIDELITY
Building Size 500000
Property Type Real
Property Class 1250
4. (B) Continue.
5. Enter the following information in the Books form:
Chapter 2 - Page 58
Field Name Value
Book OPS CORP
Current Cost 10,000,000
Method STL 15 years 0 Months
7. Enter the following information in the Assignments form:

Field Name Value
Unit Change 1
Employee Name Palm, Mrs. Ellen
Expense Account 01-110-7320-0000-000
Chapter 2 - Page 59
9. Note your asset number assigned __________________
10. Click (B) OK and close the Assets window to return to the Navigator form.
Chapter 2 - Page 60
Guided Demonstration - Create Mass Addition Lines
(N) Invoices > Entry > Invoices
Note: Ensure that the AP: Use Invoice Batch Controls profile option is set to No. Also, make
sure that the corresponding GL Period is in a status of “Open.”
Note the current open period in the OPS CORP asset book and make sure that the corresponding
AP & GL periods are open as well before performing this demo.
1. Use the default Standard invoice type and enter the following invoice header information:
Field Name Values
Trading Partner Star Gate Ltd
Site STAR GATE – PAY
Invoice Date Use the first day of the open period in the OPS CORP
asset book (01-MMM-YYYY).
Invoice Number XXINV where XX represents any value you choose
Invoice Curr USD
Invoice Amount $132,185.84
2. (I) Save.
3. (T) Lines.
4. Enter the following lines:

Num Type Amount Account Description
1 Item 6,000 01-000-1570-0000-000 Sales Tax
2 Item 100,000 01-000-1570-0000-000 DX7 Thingamabob
3 Item 2,000 01-000-1570-0000-000 Delivery Charge
4 Item 12,600 01-000-1570-0000-000 3 Mighty Good Computers
5 Item 5,000 01-000-1570-0000-000 RFK CD Sound System
6 Item 6585.84 01-000-1570-0000-000 Additional tax
5. Save your work.
6. Save your work and close the Lines form.
7. Validate the invoice by clicking the (B) Actions, and then selecting the Validate check box.
Chapter 2 - Page 61
8. Account for the invoice by clicking the (B) Actions, and then selecting the Create
Accounting check box. Select Final. (B) OK.
Create a Second Invoice to Be Used in the CIP Guided Demo
9. Create a new invoice (I) New Record.
• Use the default Standard invoice type and enter the following invoice header information
or press Shift + F6 to copy the header information and make the appropriate changes.
Field Name Values
Invoice Date Use the first day of the open period in the OPS CORP
asset book (01-MMM-YYYY).
Invoice Number XXSEP1234 where XX represents any value you choose
Invoice Curr USD
Invoice Amount $112,830
10. (I) Save.
11. (T) Lines.
12. Enter the following lines:

1 Item 4171.69 01-000-1570-0000-000 Destination Charges
2 Item 2828.31 01-000-1570-0000-000 Dealer Prep
3 Item 51,000 01-000-1570-0000-000 Truck
4 Item 12,0000 01-000-1570-0000-000 Design Fees
5 Item 24,000 01-000-1570-0000-000 4 Laptops
6 Item 2000 01-000-1570-0000-000 Upgraded Stereo
7 Item 16,830 01-000-1570-0000-000 Additional tax
13. Validate the invoice by clicking the (B) Actions, and then selecting the Validate checkbox.
14. Account for the invoice by clicking the (B) Actions, and then selecting the Create
Accounting check box. Select Final. (B) OK.
15. Close the Invoices form and return to the Navigator.
(N) Other > Requests > Run
16. Proceed to the Submit Request form and choose to run the Payable Transfer Journal Entries
to the GL process with the following parameters:
Chapter 2 - Page 62
Parameter Value
Process Category (default)
End Date Use the invoice date of the invoice created (01-MMM-YYYY).
Post in General Ledger (default)

General Ledger Batch Name (default)
17. (B) Submit.
18. View your concurrent request to ensure that it completes normally.
19. From the Requests form, choose to Submit a New request.
20. Choose to run the Mass Additions Create process with the following parameters:
Parameter Value
GL Date Use the invoice date of the invoice created (01-MMM-YYYY).
Book OPS CORP
23. Select the Mass Additions Create Report from the LOV and enter OPS CORP as the
parameter. Click (B) Submit.
were created.
Chapter 2 - Page 63
Practice - Create Mass Addition Lines
Overview
In this practice, you enter an invoice in Oracle Payables with distribution lines that are to be
transferred to Oracle Assets. After the invoice is approved, accounted, and transferred to the
General Ledger, Mass Addition lines are created from it.
Assumptions
• Use the Oracle Assets seeded Responsibility > Assets, Vision Operations (USA)
• The segment separator for the accounting flexfield may not be a dash "-". Substitute the
• The Use Batch Controls option is not enabled in Oracle Payables.
Chapter 2 - Page 64
Tasks
Enter an Invoice in Oracle Payables
Your organization has received a standard invoice from Star Gate LTD for $86,414.15. You need
to make payment to the STAR GATE – PAY Site and the Invoice Number is XXINV. The
invoice date happens to be the first day of the current open period in your asset book OPS
CORP. (If you do not know what date this is, ask your instructor or review the OPS CORP book
controls). The distribution information for this invoice is as follows:
1 Item 2828.31 01-000-1570-0000-000 Dealer Prep
2 Item 51000.00 01-000-1570-0000-000 Truck
3 Item 24000.00 01-000-1570-0000-000 4 Laptops
4 Item 2000.00 01-000-1570-0000-000 Really Cool Stereo
5 Item 6585.84 01-000-1570-0000-000 Tax
Enter the invoice, and then validate and create accounting for it.
Create Mass Addition Lines
Create Mass Addition lines for the invoice that you just entered. Remember that all invoice lines
that are to be created as Mass Additions must first be transferred to the General Ledger. Run the
Mass Additions Create Report to review the Mass Addition lines that were created.
Chapter 2 - Page 65
Solution: Create Mass Additions
responsibility.
• (N) Invoices > Entry > Invoices.
Field Name Values
Invoice Date Use the first day of the open period in the OPS
CORP asset book (01-MMM-YYYY).
Invoice Number XXINV where XX represents your student
number
Invoice Amount $86,414.15
4. (T) Lines. Enter the following invoice line data (Note: you can use folder technology to
make data entry easier):
Num Type Amount Account Description Track As Asset
1 Item 2828.31 01-000-1570- Dealer Prep Checked
0000-000
2 Item 51000.00 01-000-1570- Truck Checked
0000-000
3 Item 24000.00 01-000-1570- 4 Laptops Checked
0000-000
4 Item 2000.00 01-000-1570- Really Cool Stereo Checked
0000-000
5 Item 6585.84 01-000-1570- Tax Checked
0000-000
(Note: If the system generates the tax for the invoice, delete line 5 under the (T) for
Lines.)
5. Save your work.
6. Validate your invoice by clicking the (B) Actions..1, and then selecting the Validate check
box.
Chapter 2 - Page 66
7. (B) OK.
Accounting check box and the Final option. Click the (B) OK.
9. (B) OK to accept the confirmation message.
10. Close the Invoices form.
NOTE: In a class situation where multiple students perform this practice simultaneously,
only one person should execute the following tasks. In the case of Instructor-led training,
the Instructor or his or her designate will perform these tasks.
12. Choose to run the Transfer Journal Entries to the GL process from the List of Values with
the following parameters:
Parameter Value
Ledger Vision Operations (USA) (default)
End Date Use the invoice date of the invoice created (01-MMM-YYYY).
Post in General Ledger No
13. (B) Submit.
Chapter 2 - Page 67
14. View your concurrent request to ensure that it completes normally.
• (M) View > Requests.
15. From the Requests form, choose to Submit a New request.
16. Choose to run the Mass Additions Create process from the List of Values with the following
parameters:
Parameter Value
GL Date Use the invoice date of the invoice created (01-MMM-YYYY).
Book OPS CORP
17. (B) Submit.
were created.
Chapter 2 - Page 68
Guided Demonstration - Automatic Preparation of Mass Addition
Lines
Create a Value for a Minor Category
Before running Prepare Mass Additions to automatically prepare mass additions lines, you need
to ensure that you have a unique category and clearing account.

Field Value
Application Assets
Segment Minor Category
Independent Computer
2. (B) Find.
4. Enter MODEM as a new value for the minor category. Enter the same value in the
Description field.
Create a Natural Account

Field Value
Application General Ledger
Title Accounting Flexfield
Structure Operations Accounting Flex
Segment Account
Chapter 2 - Page 69
7. (B) Find.
9. Enter a new four-digit account value, = 1599.
Note: Ensure that the four-digit account value that you enter has not been defined. If the
value you enter has been defined previously, enter another value.
10. In the Description field, enter Demo Clearing Account XX.
11. Press the Tab key until the Segment Qualifiers window opens.
12. Change the Account Type to Asset. Leave the other fields as they are.
13. (B) OK.
Create an Asset Category
You need to set up an asset category using the minor asset category and the new account value
that you defined.
15. In the Category field, enter a major category of Computer. For minor category, enter the
name of the minor category that you set up, =Modem "description = Modem",
COMPUTER-MODEM.
17. Enter the following account information:

Field Value
Asset Cost 01-000-1560-0000-000
Asset Clearing 01-000-1599-0000-000
Depreciation Expense 01-000-7360-0000-000
18. Accept the defaults for Bonus Expense and Bonus Reserve.
Chapter 2 - Page 70
20. Enter STL in the Method field.
21. Enter 5 in the Life Years field.
22. Enter Month in the Prorate Convention and Retirement Convention fields.
23. Save your work and close the Default Depreciation Rules window and the Asset Categories
window.
Set Up Mass Additions Line Rules
24. Query the QuickCode called RULES TO PREPARE MASS ADDITIONS.
25. Verify that USE CUSTOM and USE CUSTOM ENERGY have disable dates. Verify that
USE DEFAULT has no disable date. For example:
Value Description Disable Date
ENERGY Energy
USE DEFAULT Use Default
responsibility.
(N) Invoices > Entry > Invoices.
Field Name Values
Trading Partner Advantage Corp
Supplier Site ADVANTAGE - US
Invoice Date Use date within the current open period in Oracle
Assets, for example, 15-DEC-2008.
Invoice Number XXINVMA where XX represents any value you
choose
Invoice Curr USD
Chapter 2 - Page 71
Invoice Amount $ 5,375.00
Payment Method Check
29. Save the invoice by clicking the Save icon on the toolbar or using CTRL + S.
30. (T) Lines.
31. Enter the following invoice line data (Note: you can use folder technology to make data
entry easier):
Num Type Amount Distribution Account Description
1 Item 5,000 01-000-1599-0000-000 Computer Parts
32. Save your work.
33. Validate your invoice by clicking the (B) Actions…1, and then selecting the Validate check
box.
Note: If system did not calculate tax, then increase the amount in line to 5,375.
Chapter 2 - Page 72
34. (B) OK.
Accounting check box. Select the Final Post option. Then click (B) OK. You receive a
message stating that accounting has been created for the invoice.
Chapter 2 - Page 73
36. Close the Invoice Workbench window.
38. From the Requests form, click (B) Submit a New Request.
40. Choose to run the Mass Additions Create process from the List of Values using the
following parameters:
Chapter 2 - Page 74
Parameter Value
GL Date Use the invoice date of the invoice created (01-MMM-YYYY)
Book OPS CORP
41. (B) OK.
42. (B) Submit.
47. (B) No.
were created.
Run the Prepare Mass Additions Program
50. Enter OPS CORP in the Book field and your invoice number in the Invoice field and click
(B) Find.
51. (B) Open.
52. In the Mass Additions window, confirm that your invoice contains no category information.
53. Close the Mass Additions window.
54. Change your responsibility to Fixed Assets Manager
55. Navigate to the Submit Request window.
56. Choose Single Request and click (B) OK.
57. Enter Prepare Mass Additions in the Name field.
Chapter 2 - Page 75
58. In the Parameters window, enter OPS CORP in the Book field.
59. (B) OK.
60. (B) Submit.
61. When you receive the message “Submit another request?” click (B) No.
62. Change your responsibility to Assets, Vision Operations (USA)
63. Find your invoice again in the Mass Additions window and confirm that the category has
been added.
64. Click (B) Assignments and confirm that the expense account has been added.
65. In the Assignments window, enter USA-CA-SAN FRANCISCO-100 in the Location field.
66. Save your work and close the Assignments window.
67. Back on the Mass Additions window, enter a description in the Description field, for
example, XX Asset.
68. Change the queue to Post.
Post Mass Additions

Mass Additions Post Mass Additions Post OPS CORP
Mass Additions Posting Mass Additions Posting OPS CORP
Report Report
70. (B) Submit.
71. Navigate to the Requests window to view your requests:
(N) Other > Requests > Concurrent.
72. Click (B) Find.
73. Select the Request ID of the Mass Additions Posting Report that you just ran and click (B)
View Output.
74. View your asset in the Asset Workbench.
Chapter 2 - Page 76
75. Enter your asset number in the Asset Number field and OPS CORP in the Book field and
click (B) Find.
Chapter 2 - Page 77
Mass Addition Queue Names
Queue Name Definition Set by Ready for
Posting
CAPITALIZE Assets that you want to capitalize in the future You No
COST ADJUSTMENT A mass addition line ready to be added to an Oracle Assets Yes
existing asset
DELETE A mass addition line to be deleted You Cannot be
posted
MERGED A mass addition line that is already merged into Oracle Assets Cannot be
another line (a merged child) Posted
NEW New mass addition line that is created but not Mass Additions No
yet reviewed or updated Create Program
ON-REVIEW Mass addition lines that need to be reviewed You No
before posting
ON HOLD & USER A mass addition line that is not ready for You or Oracle No
DEFINED posting; waiting for more information to be Assets
specified
Also, a new single line created by a split has this
status.
POST A mass addition line ready to become an asset You Yes
POSTED A mass addition line that has already been Mass Additions Cannot be
posted and is now an asset Post program posted
SPLIT A multi-unit mass addition line that is already Oracle Assets Cannot be
split into multiple lines (a split parent) Posted
Chapter 2 - Page 78
Changing Asset Information
Field Name Entry Type Action
Category Required Entry Enter the appropriate category for the asset.
Employee Optional Entry Enter the employee name responsible for the asset.
Expense Account Required Entry Enter the depreciation expense account.
Location Required Entry Enter the location of the asset.
Source Region Default Supplier information defaults into the Source region. Enter
additional information.
Asset Depreciation Region Optional Entry Adjust the cost or units of a mass addition.
Specify an asset’s descriptive information. The asset type

defaults from the account that the invoice line is charged to.
For example, if the asset is charged to a CIP clearing account,
its asset type is CIP.
Chapter 2 - Page 79
Guided Demonstration - Prepare Mass Addition Lines
(N) Mass Additions > Prepare Mass Additions
1. In the Find Mass Additions form, enter the invoice number that you created in the previous
demonstration (XXINV) in the Invoice Number field and click the (B) Find.
2. Merge Lines 1 and 3 into Line 2 by clicking Line 2 and clicking the (B) Merge.
3. In the Merge Mass Additions form that opens, select the Merge check boxes on the left for
Lines 1 and 3. Queue names should change to Merged. Note the new Total Merged Cost
field of $108,000.
4. (B) Done.
5. In the Mass Additions Summary form, click Line 2 DX7 Thingamabob and click the (B)
Open.
6. Enter the following data in the Mass Additions form:

Field Name Value
Category MACHINE-FABRICATE (LOV)
Expense Account 01-120-7330-0000-000
Location UK-N/A-LONDON-NONE
7. Change the Queue field from ON HOLD to POST and click the (B) Done.
8. In the Mass Additions Summary form, click Line 4 and click the (B) Open.
9. In the Category field, enter COMPUTER-PC.
10. Click the Asset Details Tab and change the Description to Mighty Good Computer.
11. Change the Units field to 3.
12. Click the (B) Assignments.
13. Change the Units column to 3 and enter the Depreciation Expense Account 01-110-7360-
0000-000 and Location US-CA-SAN FRANCISCO-1.
14. Click the (B) Done and close the Mass Additions form.
15. You should be back on the Mass Additions Summary form with Line 4 selected. Click the
(B) Split. Acknowledge the message windows by clicking OK.
Chapter 2 - Page 80
16. Note the 3 additional lines for Mighty Good Computer with a Queue of ON HOLD. Click
back on Line 4 with the Queue SPLIT and note that the Undo Split button is enabled if you
want to undo the previous split.
17. Select Line 5 for the RFK CD SOUND SYSTEM and click the (B) Add to Asset.
18. In the Find Assets window, enter 102074 in the Asset Number field and click the (B) Find.
19. Select the Amortize Adjustment check box for 24 Ford Truck in the Add to Asset form, and
then click the (B) Done.
20. To demo the Post All feature, click the Find icon on the toolbar. Your Invoice Number
should still be listed in the Find Mass Additions form. Leave it there and choose the queue
ON HOLD from the LOV in the Queue field. Click the (B) Find.
21. You should now see the Mass Additions Summary form with only 4 Lines for your invoice,
all of them with the queue ON HOLD. Choose the (M) Tools > Post All.
22. Note that 3 lines change to POST queue and 1 line to COST ADJUSTMENT.
23. Important note: You must now save your work.
Chapter 2 - Page 81
Practice - Prepare Mass Addition Lines
Overview
In this practice, you prepare the Mass Addition lines that you created from the invoice in the
previous practice in this module (XXINV). You perform a merge, split, and add to the existing
asset as well as prepare lines for posting to Oracle Assets.
Assumptions
• The segment separator for the accounting flexfield may not be a dash "-". Substitute the
Tasks
Merge and Prepare for Posting Mass Addition Lines
Using the Mass Addition lines from the invoice that was created in the previous practice (invoice
XXINV), query the Mass Addition lines associated with this invoice and merge the SALES TAX
and DEALER PREP lines into the TRUCK line. Then prepare the TRUCK line for posting by
assigning it the following data and assigning the correct queue name:
Field Name Value

Category VEHICLE-OWN HEAVY
Employee Name Lamoreux, Mr. Maxwell D.
Depreciation Expense Account 01-110-7350-0000-000
Chapter 2 - Page 82
Split a Mass Addition Line
Split the line for 4 LAPTOPS into 4 separate Mass Addition lines and prepare them for posting.
Note: Because you entered the invoice in Payables, you were not able to assign units; therefore,
you must change the number of units to 4 for this line so that you can split it into separate assets.
Also, it is advisable to prepare the original line with all the necessary data before splitting it
because this information will carry over to each new split line and will not have to be reentered.
The Laptops should have the following data assigned to them:
Field Name Value

Description Laptop
Add a Mass Addition Line to an Existing Asset
Add the line for the REALLY COOL STEREO to the asset with the description XX CHEVY
IMPALA in the OPS CORP asset book (XX must be a number between 01 and 24 in order to
assign it to an asset already seeded in the OPS CORP asset book. Use your unique number as
noted in the practice assumptions or as assigned by your Instructor). You do want to amortize
any depreciation adjustments due to the change in asset cost.
Use the Post All Feature
Change the Queue for the new LAPTOP lines and the REALLY COOL STEREO by using the
Post All feature. You must requery your Mass Addition lines for your invoice so that only the
ON HOLD queue lines are displayed before you can use the Post All feature.
Chapter 2 - Page 83
Solution: Prepare Mass Addition Lines
Merge and Prepare for Posting Mass Addition Lines
1. Navigate to the Prepare Mass Additions form:
2. In the Find Mass Additions form, enter OPS CORP in the Book field and the invoice
number that you created in the previous practice (XXINV) in the Invoice Number field, and
click the (B) Find.
3. In the Mass Additions Summary form, click Line 2 TRUCK and click the (B) Open.
4. Enter the following data in the Mass Additions form:
Field Name Value

Category VEHICLE-OWN HEAVY
Employee Name Lamoreux, Mr. Maxwell D.
5. Change the Queue field from NEW to POST and click the (B) Done.
Chapter 2 - Page 84
Split a Mass Addition Line
6. In the Mass Additions Summary form, click Line 3, 4 Laptops and click the (B) Open.
7. In the Category field, enter COMPUTER-PC.
8. Click the Asset Details Tab and change the Description to Laptop.
9. Change the Units field value to 4.
10. Click the (B) Assignments.
11. Change the Units column to 4 and enter the Employee Name Adams, Mr. Brian,
Depreciation Expense Account 01-110-7360-0000-000, and Location USA-CA-SAN
FRANCISCO-2.
Chapter 2 - Page 85
12. Click the (B) Done and close the Mass Additions form.
13. You should return to the Mass Additions Summary form with Line 3 selected. Click the (B)
Split. Acknowledge the message windows by clicking OK. Note the 4 additional lines for
LAPTOP with a Queue of ON HOLD.
Chapter 2 - Page 86
Add a Mass Addition Line to an Existing Asset
14. Click Line 4 for the REALLY COOL STEREO and click the (B) Add to Asset.
15. In the Find Assets window, enter %XX CHEVY% in the Description field and click the (B)
Find.
16. Select the Amortize Adjustment check box for XX CHEVY IMPALA in the Add to Asset
form, and then click the (B) Done.
Use the Post All Feature
17. Click the Find icon on the toolbar. Your Invoice Number should still be listed in the Find
Mass Additions form. Retain it there and choose the queue ON HOLD from the LOV in the
Queue field. Click the (B) Find.
Chapter 2 - Page 87
18. You should now see the Mass Additions Summary form with only 5 Lines for your invoice,
all of them with the queue ON HOLD. Choose the (M) Tools > Post All.
19. Click (B) OK.
20. Requery the window.
21. Note that 4 lines have changed to the POST queue and 1 line to COST ADJUSTMENT.
Chapter 2 - Page 88
22. Save your work.
Chapter 2 - Page 89
Guided Demonstration - Post Mass Additions
(N) Mass Additions > Post Mass Additions
1. In the Submit Request Set form, select the OPS CORP asset book from the LOV for the
Parameters field.
2. Tab to the Parameters field for the Mass Additions Posting Report. When you invoke the
LOV, the OPS CORP asset book will already be selected.
3. Click the (B) Submit.
4. View the completed concurrent request.
5. Select the Mass Additions Posting Report request, and then click the (B) View Output.
Chapter 2 - Page 90
Guided Demonstration - Add a Future Dated Asset
(N) Mass Additions > Prepare Mass Additions
Note: Before performing this demo, you must ensure that the System Profile option FA: Default
DPIS to Invoice Date is set to Yes. If it is not, you must change it using the PROFILEOPTIONS
user ID, and then select the System Administrator Responsibility.
1. In the Find Mass Additions form, click the (B) New.
2. Add a new Mass Addition line using the following data:

Field Name Value
Book OPS CORP
Transaction Date Enter the first day of the next period AFTER the current open period
in the OPS CORP book.
Expense Account 01-110-7350-0000-000
Location USA-NY-NEW YORK-NONE
Cost 15,000
Description Future Car
Units 1
3. Change the Queue field to POST.
4. (B) Done.
(N) Depreciation > Run Depreciation
6. Run depreciation and choose the Close Period option for the OPS CORP book for the
current open period.
(M) View > Requests
7. Monitor the depreciation concurrent processes to completion.
Note that the last request run is the Process Pending Transactions Request.
Chapter 2 - Page 91
9. Click the Find icon.
10. In the Find Assets form, enter FUTURE CAR in the Description field (case-sensitive) and
click the (B) Find.
11. Note the asset that was added based on the future transaction you created.
Chapter 2 - Page 92
Guided Demonstration - Add Assets Using Web ADI
Prerequisites for this demonstration:
• Excel 2000, 2002, or 2003
follows:
• From the Tools menu, select Macro > Security > Security Level.
• Select the Trust access to the Visual Basic Project option.
Create a New Spreadsheet in Web ADI

(N) Mass Additions > Additions Integrator.
Corporate Asset Book OPS CORP

Viewer Excel 2003
2. (B) Open.
3. Click (B) Enable Macros, if necessary.
4. In the Download window, click (B) Close when you receive a confirmation that the
spreadsheet has been created.
6. Enter the following data into your assets worksheet:
Chapter 2 - Page 93
Column Asset # 1 Asset # 2
Description XX_Admin Bldg XX_BMW
Major Category BUILDING VEHICLE
Minor Category OFFICE OWNED LUXURY
Units 1 1
Cost 750,000 25,000
Country USA USA
State NY CA
City NEW YORK SAN FRANCISCO
Building NONE NONE
Expense Account 01 110 7320 0000 000 01 120 7350 0000 000
Clearing Account 01 000 1570 0000 000 01 000 1570 0000 000 (add
using Excel copy and paste
functionality)
Date Placed in Service First day of the current open First day of the current open
period in the OPS CORP book period in the OPS CORP book
(add using Excel copy and
paste functionality)
Upload Assets to Interface
• Select Validate Before Upload and Create Assets.
9. (B) Upload.
that you ran when creating the upload.
12. Click the Find icon.
13. In the Find Assets form, enter XX_% in the Description field and OPS CORP in the Book
field, and then click (B) Find.
Chapter 2 - Page 94
14. You should now see the two assets that you added using the Web ADI Create Assets
spreadsheet.
Chapter 2 - Page 95
Practice - Add Assets Using Web ADI
Overview
In this practice, you create an asset worksheet in the Oracle Web Applications Desktop
Integrator (Web ADI), add asset data using that worksheet, and then upload the asset data to
the Oracle Assets application creating new assets.
Assumptions
Prerequisites
• Excel 2000, 2002, or 2003
follows:
Tasks
Chapter 2 - Page 96
Add the following asset data to the asset worksheet that you just created. You can enter data
directly into the worksheet cells, use the List of Values option, or a combination of both:

Units 1 1 1
Cost 750,000 25,000 4,500
Country USA USA USA
State NY CA CA
Expense XX 110 7320 0000 XX 120 7350 0000 000 XX 120 7360 0000 000
Account 000
Account 000 000 000
Upload the worksheet with the asset data entered into the XXCORP BOOK, choosing to post the
asset data now.
View your assets using the Asset Workbench.
Create an asset worksheet in Web ADI for the XXCORP BOOK using the Default worksheet
layout. The header information in your worksheet should reflect the first day of the current open
period for the XXCORP BOOK in the format MM/01/YYYY.
Chapter 2 - Page 97
Solution: Add Assets Using Web ADI
1. Navigate to the Additions Integrator:
• (N) Mass Additions > Additions Integrator.

Corporate Asset Book XXCORP BOOK
Viewer Excel 2003
3. (B) Open.
5. In the Download window, click (B) Close when you receive the confirmation that the
spreadsheet is created.
Chapter 2 - Page 98
7. Add the following asset data into the worksheet:

Units 1 1 1
Cost 750,000 25,000 4,500
Country USA USA USA
State NY CA CA
Expense XX110 7320 0000 XX 120 7350 0000 000 XX 120 7360 0000 000
Account 000
Account 000 000 000
Chapter 2 - Page 99
• Select:
• Validate Before Upload
• Create Assets
10. (B) Upload.
that you ran when creating the upload:
(N) Other > Concurrent.
13. (B) Find.
14. Place your cursor on the request ID for the Mass Additions Posting Report.
17. View your newly added asset in the Asset Workbench:
18. In the Find Assets window, enter XX% in the Description field and OPS CORP in the Book
field.
19. In the Assets window, place your cursor on one of the asset numbers and click (B) Open to
view the asset. Repeat for the other two assets.
Guided Demonstration - Create a CIP Asset and Build Costs
(N) Assets > Assets Workbench (B) QuickAdditions.
1. Add an asset using QuickAdditions with the following data:

Field Name Value
Description Office Building
Tag Number XXCIP1
Asset Type CIP
Book OPS CORP
Expense Account 01-110-7320-0000-000
Location USA-CA-SAN FRANCISCO-NONE
2. (B) Done.
3. In the Assets form, query the asset that you just added using the unique Tag Number
XXCIP1.
5. Enter the following source line data:

Field Name Value
Invoice Number 04111983
Line 2
Description Hard Labor
Line Amount 85,000
6. (B) Done.
Now add a mass addition line to this asset.
7. In the Find Mass Additions form, enter Invoice Number XXSEP1234 and Line 4.
This invoice was created in the previous chapter.
8. (B) Find.
9. In the Mass Additions Summary form, with the DESIGN FEES line selected, click (B) Add
to Asset.
10. In the Find Assets form, enter XXCIP1 in the Tag Number field, and then click (B) Find.
11. (B) Done.
12. (B) Open. Change the Queue to Post (the system changes it to COST ADJUSTMENT).
13. (I) Save.
(N) Mass Additions > Post Mass Additions.
14. Run the Post Mass Additions process for the OPS CORP asset book.
15. (M) View > Requests to ensure that the Post Mass Additions process completes normally.
16. Find the asset with the Tag Number XXCIP1. Click (B) Source Lines.
17. Note that DESIGN FEES from Invoice SEP1234 is now displayed and the cost of the asset
is $97,000.
18. (B) Cancel.
Guided Demonstration - Transfer Invoice Lines
(N) Assets > Assets Workbench (B) QuickAdditions.
1. Add a second CIP asset using QuickAdditions with the following data:
Field Name Value
Description Storage Shed
Tag Number XXCIP2
Asset Type CIP
Book OPS CORP
Expense Account 01-130-7320-0000-000
Location UK-N/A-LONDON-NONE
2. (B) Done.
3. In the Assets form, query the asset with the unique Tag Number XXCIP1.
5. Transfer 25,000 of the cost from the Hard Labor line to the asset that you added earlier by
entering 25,000 in the Transfer Amount field and pressing the Tab key (you must do this to
enable the Transfer To button).
6. Click (B) Transfer To….
7. In the Transfer To form, go into query mode (F11) and enter XXCIP2 in the Tag Number
field. Execute the query.
8. (B) Done.
9. In the Assets form, click (I) Find and enter XXCIP% in the Tag Number field of the Find
Assets window to query both the CIP assets. Click (B) Find.
10. With both the CIP assets now displayed, select the XXCIP1 asset.
12. Note that the line for Hard Labor now has a cost of 60,000.
13. (B) Cancel.
14. Back in the Assets form, select the XXCIP2 asset.

16. Note that there is now a line for Hard Labor for 25,000.
17. (B) Cancel.
Practice - Create a CIP Asset and Add Costs
Overview
In this practice, you build a CIP asset using QuickAdditions and manually add invoice lines to it.
Assumptions
Tasks
Create a CIP Asset
It is 5:00 PM and your boss just rushed into your office asking you to add the following asset
before you head home. In typical fashion, the information needed to add the asset is written on a
napkin. As best as you can make out, the data for the asset is:
Field Name Value

Description Executive Tower
Tag Number XXCIP1
Asset Type CIP
Book OPS CORP
Expense Account 01-110-7320-0000-000
Manually Add Invoice Costs
Even as you try to decipher the piece of information, you are also able to determine that one
invoice line needs to be added to this CIP asset. The invoice information is as follows:
Field Name Value

Line 1
Description Overpriced Labor
Line Amount 100,000
Solution: Create a CIP Asset and Add Costs
Create a CIP Asset
1. Navigate to the QuickAdditions form:
• (N) Assets > Asset Workbench (B) QuickAdditions.

Field Name Value
Description Executive Tower
Tag Number XXCIP1
Asset Type CIP
Book OPS CORP
Expense Account 01-110-7320-0000-000
3. Click (B) Done and note the asset number assigned ________________.
Manually Add Invoice Costs
4. From the Assets form, query the CIP asset that you just added by clicking (I) Find on the
toolbar.
5. In the Find Assets form, enter either the asset number that you noted or the Tag Number
XXCIP1 and the book OPS CORP, and then click (B) Find.
6. After you have successfully found the CIP asset, click (B) Source Lines.
7. Enter the following invoice information:

Field Name Value
Line 1
Description Overpriced Labor
Line Amount 100,000
8. Click (B) Done.
Practice - Transfer Invoice Lines
Overview
In this Practice, you add a second CIP asset and transfer cost from an invoice line that was
previously added to the first CIP asset you created.
Assumptions
Tasks
Add a CIP Asset
You are asked to add another CIP asset with the following information:
Field Name Value

Description Corp Rec Facility
Tag Number XXCIP2
Insurer Fidelity
Building size 25000
Asset Type CIP
Book OPS CORP
Expense Account 01-110-7320-0000-000
Transfer Invoice Line Costs
Part of the invoice for Overpriced Labor that was added to the asset with the Tag Number
XXCIP1 belongs to the preceding asset that you added, XXCIP2. The amount that needs to be
transferred is 17,000.
Solution: Transfer Invoice Lines
Add a CIP Asset
Field Name Value

Description Corp Rec Facility
Tag Number XXCIP2
Insurer Fidelity
Building size 25000
Asset Type CIP
Book OPS CORP
Expense Account 01-110-7320-0000-000
3. Click (B) Done and note the asset number assigned ________________.
Transfer Invoice Line Costs
4. In the Assets form, query the asset with the unique Tag Number XXCIP1 by clicking (I)
Find on the toolbar and entering XXCIP1 in the Tag Number field in the Find Assets form.
Then click (B) Find.
5. Click (B) Source Lines.
6. Transfer 17,000 of the cost from the Overpriced Labor line to the asset that you added above
by entering 17,000 in the Transfer Amount field and pressing the Tab key (you must do
this to enable the Transfer To button).
7. Click (B) Transfer To…
8. In the Transfer To form, start query mode (F11) and enter XXCIP2 in the Tag Number
field. Execute the query by using the Ctrl + F11 keys.
9. Click (B) Done.
10. From the Assets form, click (I) Find and search for both the CIP assets by entering XXCIP%
in the Tag Number field of the Find Assets window. Click (B) Find.
11. With both CIP assets now displayed, select the XXCIP1 asset and click (B) Source Lines.
12. Note that the line for Overpriced Labor now has a cost of 83,000. Click (B) Cancel.
13. Back in the Assets form, select the XXCIP2 asset and then click (B) Source Lines.
12. Note that there is now a line for Overpriced Labor for 17,000. Click (B) Cancel.
Guided Demonstration - Capitalizing a CIP Asset
(N) Assets > Capitalize CIP Assets.
1. In the Find Assets form, enter the Book OPS CORP and the Tag Number XXCIP1 to find
the first CIP asset that you added in a previous demonstration.
2. (B) Find.
Note in the Capitalize CIP Assets form that you can change the Date Placed in Service to
any date in the current or any prior period for the OPS CORP asset book.
3. Select the check box to the left of the Asset Number field.
4. (B) Capitalize.
5. The record should save automatically and the Find Assets window is displayed again.
6. To demonstrate the reverse capitalization feature, accept the default information in the Find
Assets form except for changing the Asset Type to Capitalized.
7. (B) Find.
9. (B) Reverse.
Practice - Capitalize a CIP Asset
Overview
In this Practice, you capitalize the first CIP asset that you created in a previous Practice. You
then reverse the capitalization.
Assumptions
Tasks
Capitalize a CIP Asset
You have been informed that the CIP asset Executive Tower with the Tag Number XXCIP1 is
now ready to be placed in service. Capitalize it in the current open period.
Reverse a Capitalized CIP Asset
As is often the case, you received some misinformation about the Executive Tower being ready
to be placed in service. It has now come to your attention that the asset should be placed back
into a CIP status.
Solution: Capitalize a CIP Asset
Capitalize a CIP Asset
1. Navigate to the Capitalize CIP Assets form:
• (N) Assets > Capitalize CIP Assets.
2. In the Find Assets form, enter the Book OPS CORP and the Tag Number XXCIP1 to find
the first CIP asset that you added in a previous Practice. Click (B) Find.
4. Click (B) Capitalize.
5. The record should save automatically and the Find Assets window is displayed again.
Reverse a Capitalized CIP Asset

6. Accept the default information in the Find Assets form except for changing the Asset Type
to Capitalized. Click (B) Find.
8. Click (B) Reverse.
Guided Demonstration - Perform Single Asset Adjustments
Note: You can perform this demonstration in its entirety after you have discussed all the asset
adjustments or you can perform the demonstration in steps after completing each type of asset
adjustment.

(N) > Assets > Asset Workbench (B) QuickAdditions.
1. Using QuickAdditions, add a new asset with the following data:

Field Name Value
Description Storage Building
Tag Number XXBUILDING
Units 2
Book OPS CORP
Cost 50,000
Employee Name Ackroyd, Mr. Charles
Expense Account 01-110-7320-0000-000
Location USA-CA-SAN FRANCISCO-NONE
2. (B) Done.
(N) Assets > Asset Workbench (B) Open.
Asset Reclass
3. In the Assets form, find the asset that you just added and perform a reclassification by
changing the Category in the Asset Details form from BUILDING-OFFICE to BUILDING-
MANUFACTURING.
4. (B) Done.
Unit Adjustment
5. In the Assets form, find the asset that you just added again and change the number of Units
from 2 to 1 by clicking (B) Open from the Asset Workbench. You must tab through the
Units field to enable the Continue button at the bottom of the window. Decrease the unit in
the Assignment window.
6. (B) Done.
(N) Assets > Asset Workbench (B) Books.
Cost Adjustment
7. In the Assets form, find the same asset again and make a cost adjustment by clicking (B)
Books.
8. Enter OPS Corp in the Book field and tab to the Current Cost field.
9. Change the Current Cost from 50,000 to 40,000.
10. (B) Done.
(N) Assets > Asset Workbench (B) Assignments.
Transfer an Asset
11. Be sure to requery the Storage Building asset in the Assets form before performing this step
(to ensure that the unit change and cost change are accurately reflected).
12. In the Assignments form, Transfer .5 of a unit to Employee Name Art Vandelay with the
same Expense Account but at Location USA-NY-NEW YORK-NONE.
13. Enter -.5 in the Unit Change field of the existing Assignment line and add a new line with .5
units to the Employee Name and Location mentioned earlier. Use Shift + F5 to copy the
Expense Account field from the first line.
14. (B) Done.
Guided Demonstration - Perform Mass Transactions
Perform a Mass Reclassification
(N) > Mass Transactions > Reclassifications.
1. In the Mass Reclassifications form, enter the following data:

Field Name Value
Book OPS CORP
Category VEHICLE-LEASED STANDARD
New Category VEHICLE-OWNED STANDARD
Check boxes Select all three.
2. (B) Preview.
3. Note the Mass Transaction Number ______.
4. View the Mass Reclassification Preview Report by going to the View Request form.
(M) View > Requests.
5. Select the Mass Reclassification Preview Report request.
6. (B) View Output.
7. Close the Report window and return to the Navigator.
8. Navigate back to the Mass Reclassifications form.
(N) Mass Transactions > Reclassifications.
9. Go into query mode and enter the Mass Transaction Number in the field with the same
name. Execute the query.
10. Note that both the Run and Preview buttons are now enabled.
11. Delete the Mass Reclassification by selecting (M) Edit > Delete.
12. (B) OK.
Mass Change
(N) Mass Transactions > Changes.
13. In the Mass Changes form, enter the following data:

Field Name Value
Book OPS CORP
Depreciation Method - Before STL
Depreciation Method - After STL
Life – Before 30
Life – After 33
14. Click (B) Preview. Note the Mass Transaction number ___________.
15. View the Mass Change Preview Report by going to the View Request form.
16. Select the Mass Change Preview Report request, and then click (B) View Output.
18. Navigate back to the Mass Changes form.
(N) Mass Transactions > Changes.
21. To prevent someone from running this Mass Transaction later, delete the Mass Change by
selecting (M) Edit > Delete.
22. (B) OK.
Mass Transfer
(N) Mass Transactions > Transfers.
23. In the Mass Transfers form, enter the following data:

Field Name Value
Book OPS CORP
Location Transfer From USA-CA-SAN FRANCISCO-NONE
Location – Transfer To USA-NY-NEW YORK-NONE
24. (B) Preview.
25. Note the Mass Transaction number ___________.
26. View the Mass Transfer Preview Report by going to the View Request form.
27. Select the Mass Transfer Preview Report request, and then (B) View Output.
29. Navigate back to the Mass Transfers form.
(N) Mass Transactions > Transfers.
32. To prevent someone from running this Mass Transaction later, delete the Mass Transfer by
selecting (M) Edit > Delete.
33. (B) OK.
Practice - Perform Single Asset Adjustments
Overview
In this Practice, you enter a new asset, and then perform the following adjustments to it:
reclassification, unit change, cost adjustment, and transfer.
Assumptions
transactions require calendar dates and calendar periods be defined and enabled before
hand in order to be processed.
Tasks
Add a New Asset Using QuickAdditions
Add a new asset using the QuickAdditions feature with the following data:
Field Name Value
Description Very Large Truck
Tag Number XX_LARGE TRUCK
Descriptive Flexfield Information Skip entry
Units 2
Book OPS CORP
Cost 75,000
Employee Name Allen, Bertie
Expense Account 01-130-7350-0000-000
Reclassify the Asset

The Very Large Truck that you added was incorrectly categorized as VEHICLE-OWNED STANDARD.
Reclassify this asset as VEHICLE-OWNED HEAVY so that proper depreciation is taken.
Perform a Unit Change
The Very Large Truck was incorrectly added with 2 units. Change the number of units to 1.
Perform a Cost Adjustment
You find that pretty much everything about the Very Large Truck that you added was incorrect.
The newest information that you have indicates that the cost of the asset should be 100,000.
Make the cost adjustment.
Transfer the Asset
Last but not the least, you are told that 25% of the Very Large Truck’s depreciation should be
charged to Expense Account 01-110-7350-0000-000. The Employee Name and Location are
correct. Make the transfer adjustment.
Solution: Perform Single Asset Adjustments
Add a New Asset Using QuickAdditions
2. Add a new asset with the following data:

Field Name Value
Description Very Large Truck
Tag Number XX_LARGE TRUCK
Descriptive Flexfield Information Skip entry
Units 2
Book OPS CORP
Cost 75,000
Employee Name Allen, Bertie
Expense Account 01-130-7350-0000-000
3. Save your work by clicking (B) Done.
Reclassify the Asset

4. If not already there, navigate to the Asset Workbench:
5. Find the Very Large Truck asset by clicking (I) Find and entering the Tag Number
XX_LARGE TRUCK. Click (B) Find.
6. Open the Asset Details form.
• (N) Assets > Asset Workbench (B) Open.
7. In the Asset Details form, change the Category field to VEHICLE-OWNED HEAVY using
the List of Values. Skip the Asset Category fields.
8. Click (B) Done.
Perform a Unit Change

9. From the Asset Workbench, find the Very Large Truck asset by clicking (I) Find and
entering the Tag Number XX_LARGE TRUCK. Click (B) Find.
10. Open the Asset Details form.
• (N) Assets > Asset Workbench (B) Open.
11. Change the Units field to 1, and then tab. Click (B) Continue.
12. Enter –1 in the Unit Change field, and then tab.
13. Click (B) Done.
Perform a Cost Adjustment

15. Open the Books form by clicking (B) Books.
16. In the Books field, enter OPS CORP, and then tab to the Current Cost field. The current cost
information should be displayed.
17. Change the Current Cost field to 100,000.
18. Click (B) Done.
Transfer the Asset

• Note: Even if the Very Large Truck is still displayed in the Asset Workbench form from
the previous adjustment, you still need to requery the asset.
20. Open the Assignments form.
• (N) Assets > Asset Workbench (B) Assignments.
21. Enter -.25 in the Unit Change field for the only line displayed.
22. Use the down arrow on your keyboard or click on the next line to open a new line.
23. Enter .25 in the Unit Change field, and then tab. Use Shift + F5 to copy Employee Name
data. Enter 01-110-7350-0000-000 in the Expense Account field. Use Shift + F5 to copy
Location data.
24. Click (B) Done.
Guided Demonstration - Schedule Asset Maintenance
(N) Assets > Maintenance > Schedule Events
To schedule asset maintenance, perform the following:
1. Open the Schedule Maintenance Events window.
2. Enter the Start Date and End Date of the current year.
3. Enter the depreciation book containing the assets for which the maintenance will be
scheduled.
• Depreciation Book = OPS CORP
4. Enter Asset Number: 100051.
• Event Name = Quarterly Maintenance
• Frequency = 90 days
6. Select Run to schedule the maintenance events.
To view maintenance schedules, perform the following:
(N) Assets > Maintenance > View Details.
7. Navigate to the Maintenance Details window.
8. Query the asset for the maintenance event that you want to view.
9. Optionally, enter changes.
10. Save your work.
To purge maintenance schedules, perform the following:
(N) Assets > Maintenance > Purge.
11. Navigate to the Purge Maintenance Schedules window.
12. Enter the selection criteria to select the maintenance schedules that need to be purged, such
as Schedule ID, Asset Number, or Maintenance Date.
13. Select Purge.

Guided Demonstration - Review a Physical Inventory
(N) Physical Inventory > Enter
1. In the Physical Inventory form, enter XX_Physical in the Inventory field.
2. (B) Open.
3. In the Inventory Entries form, enter the following information:

Field Name Asset #1 Asset #2 Asset #3
Location USA-NY-NEW YORK- USA-NY-NEW YORK- USA-NY-NEW YORK-
NONE NONE NONE
Units 1 1 1
Asset Number 100078 100079 100344
4. (I) Save.
(N) Physical Inventory > Comparison > Run Comparison
5. In the Run Comparison form, select the XX_Physical from the LOV.
6. (B) Run.
7. View the concurrent request for the PI Comparison program to ensure that it completes
without error, and then return to the Navigator.
(N) Physical Inventory > Comparison > View
8. In the Find Physical Inventory Comparison window, select XX_Physical from the LOV.
9. (B) Find.
10. Note that the 3 lines show in the Physical Inventory Comparison form with Transfer in the
Adjustments – Locations column and a Status of Difference.
Guided Demonstration - Create a Physical Inventory in Web ADI
Prerequisites for this demonstration:
• Excel 2000, 2002, or 2003.
follows:
• From the Tools menu, select Macro, then Security, and then Security Level.
Create a Physical Inventory Spreadsheet

(N) Physical Inventory > Integrator
1. Enter XXInventory (the physical inventory that you created in the previous demonstration)
in the Select Inventory field and click (B) Continue.2.
2. Enter Excel 2003 in the Viewer field and click (B) Next.
3. Enter Physical Inventory – Default in the Layout field and click (B) Next.
4. (B) Open.
6. Enter the following in the spreadsheet:
• Location = USA-CA-SAN FRANCISCO-NONE
• Units = 1 Asset Number = 100091
• Units = 1 Asset Number = 100344
Upload Physical Inventory to Interface
7. In your Excel spreadsheet, choose Oracle > Upload.
• Duplicate Assets = Do Not Upload
• Select Validate Before Upload, Run Comparison, and View Comparison Results.
9. (B) Upload.
10. When the upload completes successfully, click (B) Close. If there are any errors in your
upload, fix the errors and rerun the upload.
11. View the Physical Inventory Comparison Report when completed.
Guided Demonstration - Create a New Depreciation Method
(N) Setup > Depreciation > Methods.
1. Perform the following queries in the Depreciation Methods form to demonstrate some of the
seeded methods. Click the (B) Rates where applicable to demonstrate the Depreciation Rates
form.
• Query 1 > Method = 150DB
• Query 2 > Method = NL FLAT RATE
• Query 3 > Method = UOP-HOURS
2. (I) New.

Field Name Value
Method XX_METHOD
Description Demo for Class
Life Years 3
Prorate Periods Per Year 2
4. Accept the default values for the other fields.
5. (B) Rates.

Year Period Annual
Rate
1 1 .5
2 1 .2
3 1 .2
4 1 .1
1 2 .5
2 2 .3
3 2 .2
4 2 0
7. (I) Save.
Practice - Create a New Depreciation Method
Overview
In this Practice, you create a new Depreciation Method.
Assumptions
Tasks
Create a New Depreciation Method
Your Company wants to use a custom, three-year accelerated depreciation method for some of
its assets. The name of the method should be XXDEP with the description of 3-YEAR
ACCELERATED VACRS. This depreciation method is a straight-line method with 3 Life Years and 12
Prorate Periods Per Year. The custom rates for this method are:
Year 1: Periods 1-4, 40%; periods 5-8, 30%; periods 9-12, 20%
Year 2: All periods 30%
Year 3: All periods 30%
Year 4: Periods 1-4, 0%; periods 5-8, 10%; periods 9-12, 20%
Solution: Create a New Depreciation Method
Create a New Depreciation Method
1. Navigate to the Depreciation Methods form.
• (N) Setup > Depreciation > Methods.

Field Name Value
Method XXDEP
Description 3-YEAR ACCELERATED VACRS
Straight Line Method Check box
Life Years 3
Prorate Periods Per Year 12
3. Click (B) Rates.
4. Enter the rate data:

Year Per Per Per Per Per Per Per Per Per Per Per Per
1 2 3 4 5 6 7 8 9 10 11 12
1 .4 .4 .4 .4 .3 .3 .3 .3 .2 .2 .2 .2
2 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3
Year Per Per Per Per Per Per Per Per Per Per Per Per
1 2 3 4 5 6 7 8 9 10 11 12
3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3 .3
4 0 0 0 0 .1 .1 .1 .1 .2 .2 .2 .2
5. Save your work by clicking (I) Save or pressing Ctrl + S.
Guided Demonstration - Enter Production
(N) Production > Enter.
1. In the Find Production form, enter the following data:
Field Name Value

Book OPS CORP
Periods Leave blank
Asset Number 100447
2. Click (B) Find.
3. In the Periodic Production form, click (I) New to add a new record.
Field Name Value

Asset Number 100447
From Date First day of the current open period in the OPS CORP Book
To Date Last day of the current open period in the OPS CORP Book
Production 100
5. Save your work.
Guided Demonstration - Create a Prorate Convention
(N) Setup > Asset System > Prorate Conventions.
1. In the Prorate Conventions form, enter the following data:
Field Name Value

Convention XX_DEMO
Description DEMO FOR CLASS
Fiscal Year Name ACCOUNTING (LOV)
01-JAN-1993 31-MAR-1993 01-JAN-1993
(automatically fills in
because it is the first day
of the defined Fiscal Year)
2. Tab through the subsequent fields and note that Oracle Assets completes the data
automatically.
3. After 01-OCT-1993 to 31-DEC-1993 is displayed, save your work.
Practice - Create a Prorate Convention
Overview
In this Practice, you will create a new prorate convention.
Assumptions
Tasks
Create a New Prorate Convention
You need to create a new prorate convention named XX_PRORATE where assets added on any
date in a month have a prorate date of the first day of the month. Your prorate convention should
use the fiscal year named ACCOUNTING and be set up through December 1994.
Solution: Create a Prorate Convention
Create a New Prorate Convention
1. Navigate to the Prorate Conventions form.
• (N) Setup > Asset System > Prorate Conventions.
2. In the Prorate Conventions form, enter the following data:

Field Name Value
Convention XX_PRORATE
Description SAME MONTH PRORATE (any description is OK)
Fiscal Year Name ACCOUNTING (LOV)
01-JAN-1993 31-JAN-1993 01-JAN-1993
(automatically fills in as it
is the first day of the
defined Fiscal Year)
3. Continue tabbing through the fields until 01-DEC-1994 to 31-DEC-1994 is displayed.
4. Save your work.
Guided Demonstration - Perform a Depreciation Projection
(N) > Depreciation > Projections
1. In the Depreciation Projections form, enter the following data:

Field Name Value
Projection Calendar Monthly
Number of Periods 12
Starting Period (use the year Jan-YY
of the current month)
Books OPS FEDERAL
Report Detail check box Select Cost Center.
2. (B) Run.
3. Navigate to the View Requests form.
4. Select the FA Projections Report line.
5. (B) View Output.
Practice - Run a Depreciation Projection
Overview
In this Practice, you will run a depreciation projection for a budget asset book.
Assumptions
Tasks
Run a Depreciation Projection
You have been asked to project depreciation for the OPS BUDGET asset book on a quarterly
basis for one year starting with Qtr-1-YY. The projection should present results by cost center
detail.
Solution: Run a Depreciation Projection
Run a Depreciation Projection
1. Navigate to the Depreciation Projections form.
• (N) Depreciation > Projections.
2. In the Depreciation Projections form, enter the following data:

Field Name Value
Projection Calendar Quarterly
Number of Periods 4
Starting Period Qtr-1-YY
Books OPS BUDGET
Report Detail checkbox Check Cost Center
3. Click (B) Run.
4. Navigate to the Requests form to review the report.
5. Select the FA Projections Report line and click (B) View Output.
Guided Demonstration - Perform a What-if Depreciation Analysis
(N) > Depreciation > What-If Analysis
1. In the What-If Analysis form, enter the following data:

Field Name Value
Book OPS CORP
Start Period Jul-YY (must be a period after the current open period and all
projection periods must be defined)
Number of Periods 6
Asset Number 10011 (use the XX_Large Truck)
Method STL
Life Years 15
Months 0
2. (B) Run.
4. Select the RX-only: What-If Depreciation Analysis report line.
5. (B) View Output.
Practice - Perform a What-If Depreciation Analysis
Overview
In this practice, you perform a What-If depreciation analysis.
Assumptions
Tasks
Perform a What-If Depreciation Analysis
You have been asked what the depreciation effect would be if the depreciation method for all
assets in the COMPUTER-PC category in the OPS CORP asset book was changed to 150DB
with a three-year life. The request asked for depreciation for 12 periods starting with period Jul-
YY.
Solution: Perform a What-If Depreciation Analysis
Perform a What-If Depreciation Analysis
1. Navigate to the What-If Analysis form.
• (N) Depreciation > What-If Analysis.
Field Name Value

Book OPS CORP
Start Period Jul-YY (must be a period after the current open
period and all projection periods must be
defined)
Number of Periods 12
Method 150DB
Life Years 3
3. Click (B) Run.
5. Select the What-If Depreciation Report line and click (B) View Output.
Guided Demonstration -Perform a Full Retirement and Undo
Retirement
1. In the Assets form, find asset number 100111.
2. (B) Retirements.
3. Enter the following data in the Retirements form:

Field Name Value
Book OPS CORP
Retire Date Accept default date
Units Retired 1
Retirement Type Sale (LOV)
4. (B) Done.
5. Back in the Assets form, find asset # 100111 again.
6. (B) Retirements.
7. Query the retirement performed earlier by either going into query mode based on Reference
Number or performing a query all (Ctrl + F11).
8. (B) Undo Retirement. Confirm the Undo transaction; click the (B) OK.
9. (B) Cancel.
Guided Demonstration - Process a Partial Retirement and
Reinstate
2. Click (B) Retirements.

Field Name Value
Book OPS CORP
Retire Date Accept the default date
Units Retired 2
Retirement Type THEFT (LOV)
4. (B) Continue.
5. In the Assignments form, enter –2 in the Units Change field.
6. (B) Done.
(N) Depreciation > Calculate Gains and Losses
8. In the Parameters window, enter OPS CORP book and accept the default period.
9. (B) OK.
10. (B) Submit.
11. After the Calculate Gains and Losses program completes, navigate to:
(N) Asset > Asset Workbench
12. In the Assets form, find asset # 100077 again.
13. (B) Retirements.
14. Query the preceding retirement performed by either going into query mode based on
Reference Number or performing a query all (Ctrl + F11).
15. Use the down arrow to scroll down to the previous retirement.
16. Note that the Gain/Loss field is now populated.
17. (B) Reinstate.
18. (B) Cancel.
Guided Demonstration - Perform a Mass Retirement
(N) Mass Transactions > Retirements > Create and Reinstate.
1. In the Mass Retirements form, enter the following data:

Field Name Value
Book XXCORP BOOK
Retire Date Accept the default.
Retirement Type Sale
Cost of Removal 50,000
2. (B) Create.
5. (B) View Output.
6. Close the View Output window, and then close the Requests form.
7. Reopen the Mass Retirements form.
8. Query the mass retirement that you just created.
9. (B) Retire.
13. Back in the Mass Retirements form, query the mass retirement that you just performed.
14. (B) Undo.
15. (B) OK.
Note: Because no activity has been generated yet (such as the Calculate Gains and Loss
program) the "Undo" feature is available.
Practice - Perform a Retirement and Reinstatement
Overview
In this practice, you perform a partial asset retirement, run the Calculate Gains and Losses
program, and then reinstate the retirement.
Assumptions
Tasks
Perform Partial Asset Retirement
Part of the asset with the tag number XXBLDG has been destroyed. You need to retire half of
the asset.
Process Asset Retirements
Run the appropriate program that will calculate the gains and losses for the asset you retired.
Reinstate the Retirement
The XXBLDG asset has been rebuilt and the retirement needs to be cancelled.
Solution: Perform Retirement and Reinstatement
Perform Partial Asset Retirement
1. Navigate to the Asset Workbench:
2. Click (I) Find.
3. In the Tag Number field, enter XXBLDG.
5. Click (B) Find.
6. Click (B) Retirements.

Field Name Value
Book OPS CORP
Retire Date Accept the default date.
Cost Retired 2,500,000.00
Retirement Type DESTROYED
8. Click (B) Done.
9. Close the Assets window to return to the Navigator.
Process Asset Retirements

10. Navigate to the Calculate Gains and Losses program submission form.
• (N) Depreciation > Calculate Gains and Losses.
11. In the Parameters window, enter OPS CORP.
12. Click (B) OK, and then click (B) Submit.
13. View your request to ensure that it completes normally:
• (N) Other > Concurrent.
14. Click (B) Find.
Reinstate the Retirement

15. Navigate to the Asset Workbench and find the asset on which you performed the partial
retirement.
• (N) Assets > Asset Workbench (I) Find.
16. When the asset is displayed, click (B) Retirements.
17. Query the retirement that you processed by entering Ctrl + F11 in the Retirements form.
18. Note that the Gain/Loss field has data. Click (B) Reinstate.
19. Confirm the reinstatement, click (B) OK, and then click (B) Cancel.
Guided Demonstration - Run Create Accounting
1. Open the Submit Requests window.
• (N) Create Accounting - Assets.
2. In the Parameters window, enter the following:

Field Value
Book Type Code XXCORP BOOK
End Date Leave as the system date
Accounting Mode Draft
Errors Only No
Report Summary
Include User Transaction Identifiers No
Note: The Transfer to General Ledger and Post in General Ledger fields are disabled when
you run the process in Draft accounting mode.
3. (B) Okay.
4. (B) Submit.
Guided Demonstration -Perform Asset Inquiries
Book field, and then click (B) Find.
2. When the Find is complete, click (B) Assignments to view the assignment information for
the asset.
3. Return to the Assets form and click (B) Source Lines. Review the Source Line information
for the asset.
4. Return to the Assets form and click (B) Books. Review the financial information for the
asset.
5. Click (B) Transactions and click the ADDITION transaction type line.
6. Click (B) Details to review the detail information for ADDITION.
7. Close the windows until you return to the View Financial Information form. Click (T)
Depreciation and view the depreciation history for the asset.
8. Return to the View Financial Information form and click (T) Cost History. Review the
information.
9. Return to (T) Depreciation and select (M) Tools > View Accounting. Click (B) View
Journal Entry. Click (B) T Accounts.
10. In the Options form, click (B) T Accounts and note the T Account presentation. Click (B)
Activity Summary and review the information.
(N) Inquiry > Transaction History.
12. In the Find Transactions form, enter the following data:

Field Name Value
Book OPS CORP
Asset Numbers 101125 - 101125
13. Click (B) Find.
14. In the Transaction History form, select (M) Tools > View Accounting. Note that accounting
data is also available in this type of inquiry.

Field Name Value
17. (B) Go.
18. Click Show on any transaction in the list of accounting events.
19. (B) View Transaction. The Transaction History window in Oracle Assets opens, displaying
information about the accounting event.
20. Close the Transaction History window.
21. Return to the Accounting Events window (you may need to click (I) Back) and click (B)
View Journal Entries to view the journal entries for this accounting event.
23. In the Options window in Oracle Assets, click (B) T Accounts.
(N) Inquiry > Subledger Accounting > Journal Entries.

Field Name Value
26. (B) Go.
27. Select the check box next to the first two journal entries.
28. (B) Compare.
(N) Inquiry > Subledger Accounting > Journal Entry Lines.
30. (B) Search.
Field Name Value
Balancing Segment (is) 01
32. (B) Go.
35. Close the transaction screen.
(N) Inquiry > Subledger Accounting > Journal Entry Lines.
36. (B) Search.

Field Name Value
Balancing Segment (is) 01
38. (B) Go.
40. Click (B) View Journal Entry.
Practice - Perform Asset Inquiries
Overview
In this practice, you perform inquiries to obtain asset information.
Assumptions
Tasks
You are asked to find out information for an asset transaction and are only given the Reference
Number. You have been informed that the asset is in the XXCORP book and the Reference
Number is 108.
• What is the Asset Number and Description?
• Where is the asset located?
From Oracle Assets, perform the following Oracle Subledger Accounting inquiries:
• Accounting Events: Find accounting events with a From Transaction Date of November
1, 2006, a To Transaction Date of April 30, 2007, and the Ledger Vision Operations
(USA). View the transaction history and T-accounts for one of these accounting events.
• Journal Entries: Find journal entries in the ledger Vision Operations (USA). The From
GL Date should be after December 31, 2006. Compare two journal entries from the list
of journal entries.
• Journal Entry Lines: Find journal entry lines in the Vision Operation (USA) ledger with
a balancing segment of XX. Select one of the journal entry lines and view the
transaction history and journal entry.
You have been asked to provide the following information for the XXCORP book asset #
100081:
• Where was its last known location?
• What were the accounts used to record the original addition?
• How much depreciation expense was recorded for the asset in the JUL-96 period?
Solution: Perform Asset Inquiries
1. Navigate to the Financial Information inquiry form:
• (N) Inquiry > Financial Information.
Book field and click (B) Find.
3. Click (B) Assignments and click in the Location field. Click the (I) Edit Field. Note the
Location, which is USA-CA-SAN FRANCISCO-NONE. Close the Assignments form.
4. Click the (B) Books from the Assets form.
5. In the View Financial Information form, click (B) Transactions.
6. Select (M) Tools > View Accounting and note the accounts used to record the original
addition:
• DR XX-740-1530-0000-000 30,000.00
• CR XX-000-1570-0000-000 30,000.00
7. Close all the windows until you return to the View Financial Information form. Click the (T)
Depreciation.
8. In the Depreciation tabbed region, scroll down until you see the JUL-96 period. Note that
the depreciation expense for this period was 250.00.

10. Navigate to the Transaction History inquiry form:
• (N) Inquiry > Transaction History.
11. In the Find Transactions form, enter the Book OPS CORP and the Reference Number 108.
Click (B) Find.
12. Note that the asset number is 100071 and the description is LAND.
13. To find the Location, click the (I) Find.
14. In the Find Transactions form, clear the Reference Number field and enter 100071 in the
Asset Numbers range field. Click the (B) Find.
15. In the Transaction History window, click the TRANSFER IN line and click the (B) Details.
16. Click in the Location field in the Transaction Details form. Click the (I) Edit Field and note
that the Location is USA-CA-SAN FRANCISCO-NONE. Close all windows and return to
the Navigator.


Field Name Value
18. Click (B) Go.
19. Click Show on the first transaction in the list of accounting events.
20. Go back to the Accounting Events window (you may need to click (I) Back) and click (B)
View Journal Entries to view journal entries for this accounting event.
22. In Oracle Assets on the Options window, click (B) T Accounts.
(N) Inquiry > Subledger Accounting > Journal Entries
Field Name Value
25. (B) Go.
26. Click the Select check box next to the first two journal entries.
27. (B) Compare.
29. (B) Search

Field Name Value
31. Click (B) Go.
34. Close the Transaction screen
35. (B) Search.

Field Name Value
37. (B) Go.
39. (B) View Journal Entry.
Guided Demonstration - iAssets Setup-Rules
Responsibility: iAssets Setup Administrator
Set Up Rules
To define the self-service asset transfer rules, perform the following:
1. Open the Create Rule page.
Setup > Rules (B) Create New Rule.
2. Enter XX_Demo in the Rule Name field.
3. Enter a description for the rule.
4. In the Corporate Book field, enter OPS CORP.
5. Determine whether users will be able to use the self-service transfer functionality.
6. The Enable Self–Service Transfer Functionality check box must be selected to enable users
to create transfer requests.
If you do not select this check box, users will only be able to search and view assets.
7. Determine whether users are able to enter a transfer effective date while requesting a
transfer.
If you select the Allow user–enterable transaction date check box, users will be able to enter
the current date or any date within the current fiscal year. Users will not be able to enter
future dates.
If you do not select this check box, the transfer date is set to the date that the transfer is
approved.
Approval Options
8. Determine whether fixed asset manager (iAssets manager) approval is required before
applying any self-service transfers.
9. If you select the Require iAssets Manager approval before applying any self-service
transfers check box, Oracle iAssets will require approval from the fixed asset manager. The
fixed asset manager can review the transfer lines from the iAssets Manager Responsibility
and change the request status.
If you do not select the check box, after management approval, all transfer lines will be
transferred to Oracle Assets with a status of Post.
10. Determine the approval type that will be required for each transfer request.
Both Releasing and Destination approvals required: If you choose this option, an Approver
field appears for each asset selected for transfer on both the releasing and destination
information pages. Both these fields are required. This option is the default approval type.
No approvals required: If you choose this option, all transfer requests are automatically
approved.
Only Destination approvals required: If you choose this option, no Approver field will be
displayed on the releasing information page. The Approver field will appear on the
destination information page.
Only Releasing approvals required: If you choose this option, the Releasing Approver field
is required. No Approver field will be displayed on the destination information page.
11. Determine the approval method that will be required for each transfer request.
Cost Center–based approvals: If you choose this option, the default approver will be the cost
center manager.
Management hierarchy–based approvals: If you choose this option, the default approver will
be based on the employee hierarchy relationship. The employee is the person for whom the
transfer is requested. The approver defaults to the user who logs in. This option is the default
approval method.
Security Options:
12. Choose the accounting segments that will be displayed throughout Oracle iAssets.
13. Select the Enforce Security by Cost Center check box to allow users to view and perform
transactions only on assets in their cost center.
If you do not select this check box, users will be able to view and perform transactions on
assets in all cost centers.
Search Options:
14. Determine whether users will be restricted to search only their own requests.
If you select the Restrict users to only search for their saved requests check box, users will
be able to search only their saved requests. If this check box is not selected, users will be
able to query all the requests on the system.
Custom Options:
15. Determine whether you want to add any company–specific instructions that users need to
follow before submitting a transfer. To add these instructions, you need to select the Enable
custom text input check box and enter the company–specific information in the Custom Text
box. This text is visible in the content container on the Create Transfer Request: Request
Details page.
16. (B) Finish.
Guided Demonstration - Create a Tax Asset Book
(N) Setup > Asset System > Book Controls
1. Enter Book Name of DEMO TAX BOOK.
2. Change the Class to Tax.
3. Description should also be DEMO TAX BOOK.
4. Associated Corporate Book is OPS CORP.
5. For GL Set of Books, accept Vision Operations.
6. For both Depreciation and Prorate Calendar, choose Monthly from the LOV.
7. Current Period should be DEC-YY (use your own preferred year but it should be a closed
year in the OPS CORP Book in order to perform an Initial Mass Copy later).
8. Leave the Divide Depreciation field as is and let the Last Run Date for depreciation be the
default of today’s date.
9. Tab through the remaining fields in the Calendar region or click the Accounting Rules tab.
10. Select the Allow Amortized Changes and Allow Mass Changes check boxes. Note that the
default for these check boxes is deselected.
11. Accept the defaults for the Allow Revaluations section.
12. In the Tax Rules section, select the Allow Reserve Adjustments and the Allow Expense
Ceilings check boxes.
13. Select the Allow Mass Copy check box and accept the default values displayed.
14. Tab through the remaining fields of the Accounting Rules region or click the Natural
Accounts tab.
15. Enter the following Natural Account values:

Gain Loss Clearing
Net Book Value 7854 7855
Retired
16. (I) Save.
Practice - Define a Tax Asset Book
Overview
In this Practice, you define a tax asset book.
Assumptions
comparable training test instance on which to complete this Practice.
• Replace XX in the Practice with a unique identifier such as your initials or a number.
Tasks
Enter Book Header and Calendar Regions Information
Go to the Book Controls form and enter the following Asset Book header and Calendar region
data:
Field Name Value
Name (YYY represents your initials) YYY_TAX BOOK
Class Tax
Description (YYY represents your YYY_TAX BOOK
initials)
Associated Corporate Book OPS CORP
Ledger Vision Operations
Allow GL Posting No (deselected)
Current Period Dec-YY
Field Name Value
Divide Depreciation (Accept default)
Depreciate if Retired in First Year (Accept default)
Last Depreciation Run (Accept default)
Enter Accounting Rules Region Information
Enter the following data in the Accounting Rules region:

Field Name Value
Allow Amortized Changes Yes (Select)
Allow Mass Changes Yes (Select)
Create Intercompany Balancing Yes (Select)
Entries
Allow Revaluations (Accept default)
Enter Natural Accounts Region Information
Enter the following data in the Natural Accounts region:

Gain Loss Clearing
Net Book Value Retired 7854 7855

Enter Tax Rules Region Information
Enter the following data in the Tax Rules region:

Field Name Value
Allow Reserve Adjustments Yes (Select)
Allow Mass Copy Yes (Select)
Solution: Define a Tax Asset Book
Enter Book Header and Calendar Regions Information
1. Navigate to the Book Controls form.
(N) Setup > Asset System > Book Controls.
2. Enter the Book Controls Header and Calendar Regions data per Task instruction.
Enter Accounting Rules Region Information

3. Tab through all the fields of the Calendar region or click the Accounting Rules tab.
4. Enter the Accounting Rules region data per Task instruction.
Enter Natural Accounts Region Information
5. Tab through all the fields of the Accounting Rules region or click the Natural Accounts tab.
6. Enter the Natural Accounts region data per Task instruction.
Enter Tax Rules Region Information
7. Enter the Tax Rules region data per Task instruction.
8. (I) Save.
Guided Demonstration - Add Asset Categories to Tax Book
(N) Setup > Asset System > Asset Categories
1. In the Asset Categories form, go into query mode, and retrieve the existing BUILDING-
OFFICE asset category.
2. After the record is retrieved, click in the Book field.
3. (I) New.
4. From the LOV, select DEMO TAX BOOK for the Book field.
5. Enter the following GL Accounts data:

Asset Cost 01-000-1520-0000-000
Asset Clearing 01-000-1570-0000-000
Bonus Expense 01-000-7320-0000-000
Bonus Reserve 01-000-1620-0000-000

Method STL
Life Years 30
Life Months 0
Prorate Convention MONTH
Retirement Convention MONTH
8. (I) Save.
9. Close the Default Depreciation Rules form.
10. Back in the Asset Categories form, click in the Category field, enter query mode, and
retrieve the VEHICLE-OWNED STANDARD category.
11. After the record is retrieved, click in the Book field.
12. (I) New.
13. From the LOV, select DEMO TAX BOOK for the Book field.
14. Enter the following GL Accounts data:

Asset Cost 01-000-1550-0000-000
Asset Clearing 01-000-1570-0000-000
Bonus Expense 01-000-7350-0000-000
Bonus Reserve 01-000-1650-0000-000

Method STL
Life Years 5
Life Months 0
Prorate Convention FOL-MONTH
Retirement Convention FOL-MONTH
17. (I) Save.
Practice - Add Asset Categories to a Tax Book
Overview
In this practice, you add three asset categories to the YYY_TAX BOOK that you defined in the
previous practice.
Assumptions
Tasks
Assign Asset Categories to the YYYTAX BOOK
To perform a mass copy from the OPS CORP asset book to the YYY_TAX BOOK later, you
need to add the following existing asset categories to the YYY_TAX BOOK. The asset
categories and their applicable data are as follows:
Field Name Asset Category 1 Asset Category 2 Asset Category 3
Category Name COMPUTER-PC VEHICLE-OWNED BUILDING-OFFICE
HEAVY
Asset Cost 01-000-1560-0000-000 01-000-1550-0000-000 01-000-1520-0000-000
Asset Clearing 01-000-1570-0000-000 01-000-1570-0000-000 01-000-1570-0000-000
Depreciation Expense 01-000-7360-0000-000 01-000-7350-0000-000 01-000-7320-0000-000
Segment
Accumulated 01-000-1660-0000-000 01-000-1650-0000-000 01-000-1620-0000-000
Depreciation
Bonus Expense 01-000-7360-0000-000 01-000-7350-0000-000 01-000-7320-0000-000
Bonus Reserve 01-000-1660-0000-000 01-000-1650-0000-000 01-000-1620-0000-000
Method MACRS HY MACRS HY MACRS STL HY
Life Years 5 10 40
Life Months 0 0 0
Prorate Convention HALF-YEAR HALF-YEAR HALF-YEAR
Retirement HALF-YEAR HALF-YEAR HALF-YEAR
Convention
Solution: Add Asset Categories to a Tax Book
Assign Asset Categories to the YYY_TAX BOOK
1. Navigate to the Asset Categories form:
2. In the Asset Categories form, start query mode (F11) and enter COMPUTER-PC in the
Category field. Execute the query (CTRL+F11).
3. Place the cursor in the Book field and click (B) New from the toolbar.
4. From the List of Values for the Book field, choose YYY_TAX BOOK.
5. Enter the GL Accounts data as requested.
6. Click (B) Default Rules.
7. Enter the default depreciation rules as requested.
8. Save your work and close the Default Depreciation Rules form.
9. Back in the Asset Categories form, click in the Category field, enter query mode (F11), and
retrieve the VEHICLE-OWNED HEAVY category.
10. After the record is retrieved, click in the Book field and click (B) New.
11. From the List of Values, choose YYYTAX BOOK for the Book field.
12. Enter the GL Account and Default Rules information as requested.
13. When finished, save your work and close the Default Depreciation Rules form.
14. Back in the Asset Categories form, click in the Category field, enter query mode (F11), and
retrieve the BUILDING-OFFICE category.
15. After the record is retrieved, click in the Book field and click (B) New.
16. From the List of Values, choose YYY_TAX BOOK for the Book field.
17. Enter the GL Account and Default Rules information as requested.
18. When finished, save your work and close the Default Depreciation Rules form.
Guided Demonstration - Perform an Initial Mass Copy
(N) Tax > Initial Mass Copy
1. In the Submit Request form, enter DEMO TAX BOOK as the lone parameter.
2. (B) Submit.
3. Navigate to the View Requests form and click (B) View Output.
4. Review the results of the Initial Mass Copy.
Note that there are assets that have the message “This asset’s category is not set up for this
tax book” on the report. This is because you assigned only a few asset categories to DEMO
TAX BOOK. There are other categories in the OPS CORP book that you did not set up for
DEMO TAX BOOK. They will not copy, causing this message to display.
Practice - Perform an Initial Mass Copy
Overview
In this practice, you perform an Initial Mass Copy of assets from the OPS CORP Book to the
XX_TAX Book that you previously defined.
Assumptions
Tasks
Perform an Initial Mass Copy for the YYY_TAX Book
You need to copy assets from the OPS CORP book to the YYY_TAX Book for the categories
that you assigned to this tax book in a previous practice.
Solution: Perform an Initial Mass Copy
Perform an Initial Mass Copy for the YYY_TAX Book
1. Navigate to the Initial Mass Copy submission form:
• (N) Tax > Initial Mass Copy.
2. Enter YYY_TAX BOOK as the parameter for the request. Click (B) Submit.
3. Navigate to the View Requests form:
4. For the Initial Mass Copy request line, click (B) View Output.
5. View the results of the Initial Mass Copy. Note that there are assets that have the message
“This asset’s category is not set up for this tax book” on the report. This is because you only
assigned a few asset categories to the YYY_TAX BOOK. Assets in the OPS CORP book in
categories other than what you set up for YYY_TAX BOOK are not copied, therefore this
message.
Guided Demonstration - Manually Add an Asset to a Tax Book
1. From the Assets form, find asset number 100111.
2. (B) Books.
3. In the Book field, select OPS FEDERAL from the LOV.
4. Tab to or click in the Current Cost field.
5. Change the Depreciation Life to 7 years 0 months.
6. (B) Done.
Practice - Manually Add an Asset to a Tax Book
Overview
In this practice, you add a new asset using QuickAdditions, and then manually add that asset to
the OPS FEDERAL tax asset book.
Assumptions
Tasks
You need to add a new asset using QuickAdditions to the OPS CORP book with the following
data:
Field Name Value
Description Brand New BMW
Tag Number XX_BMW
Category VEHICLE-OWNED LUXURY
Book OPS CORP
Cost 32,000
Expense Account 01-120-7350-0000-000
Manually Add the BMW to a Tax Book
You need to manually add the Brand New BMW to the OPS FEDERAL book and change the
depreciation method to MACRS HY with a 5-year life.
Solution: Manually Add an Asset to a Tax Book
1. Navigate to the Asset Workbench:
2. Enter a new asset using the following data:

Field Name Value
Description Brand New BMW
Tag Number XX_BMW
Category VEHICLE-OWNED LUXURY
Book OPS CORP
Cost 32,000
Expense Account 01-120-7350-0000-000
3. Click (B) Done.
Manually Add the BMW to a Tax Book
4. From the Assets form, click (I) Find.
5. In the Find Assets form, enter either the asset number or tag number (XX_BMW).
6. Enter OPS CORP in the Book field and click (B) Find.
7. Back in the Assets form with the BMW now displayed, click (B) Books.
8. Choose OPS FEDERAL from the list of values for the Book field.
9. Tab to or click in the Current Cost field. The asset information should now be displayed.
10. Change the depreciation method to MACRS HY with a life of 5 Years 0 Months.
11. Click (B) Done.
Guided Demonstration -Adjust Depreciation Reserve
(N) Tax > Tax Workbench
2. (B) Reserve Adjustments.
3. In the Tax Reserve Adjustment form, enter the following data:

Field Name Value
Book OPS FEDERAL
Comments Audit Results
Fiscal Year 2000
New Fiscal Year Depreciation 2,000,000
4. (B) Done.

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U.S. GOVERNMENT RIGHTS

Gail D’Aloisio, Brent A. Bosin, Paul Scott, Assad Akhavan

Technical Contributors and Reviewers

Isner, Ivy Farren, Bruce Ingram

This book was published using: oracletutor

Activity Guide ..................................................................................................................................................1-1

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R12.x Oracle Asset Management Fundamentals Practices Table of Contents

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R12.x Oracle Asset Management Fundamentals Practices Table of Contents

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R12.x Oracle Asset Management Fundamentals Practices Table of Contents

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R12.x Oracle Asset Management Fundamentals Practices Table of Contents

• Basic knowledge of business accounting concepts

• Familiarity with data processing concepts and techniques

• R12 Navigate Oracle Applications

• R12 eBusiness Suite Essentials for Implementers

How This Course Is Organized

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R12.x Oracle Asset Management Fundamentals Practices Table of Contents

• System release bulletins

• Installation and user’s guides

• International Oracle User’s Group (IOUG) articles

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R12.x Oracle Asset Management Fundamentals Practices Table of Contents

Copyright © Oracle, 2010. All rights reserved.

R12.x Oracle Asset Management Fundamentals Practices Table of Contents

Passwords DROP USER scott

Lowercase Syntax variables CREATE ROLE role

Typographic Conventions in Oracle Application Navigation Paths

This simplified path translates to the following:

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

(ST) = Sub Tab

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R12.x Oracle Asset Management Fundamentals Practices Table of Contents

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

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R12.x Oracle Asset Management Fundamentals Practices Table of Contents

R12.x Oracle Asset Management Fundamentals Practices Table of Contents

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Copyright © Oracle, 2010. All rights reserved.

Copyright © Oracle, 2010. All rights reserved.

Instructor Prep Notes

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• You must have access to an Oracle Application Vision database or a comparable

2. Responsibility = System Administrator

Create a New User

3. Add a New User.

• (N) Security > User > Define.

4. Click (B) OK to the caution message.

5. Add the following responsibilities to your new user:

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7. Exit the forms-based applications.

8. Make the Personal Home Page the active page.

9. (L) Log out.