18 - CCTC LDM and Data Dictionary PDF

Business Consulting Services
California Commission on Teacher Credentialing

TCSIP Phase 3 / Analysis
Logical Data Model and Data Dictionary
Version 1.9
January 15, 2004
Revision History
Date Version Description Author
July 8, 2002 1.0 Draft M. Nawabzada, J. Singer, A. Merchant & CCTC
July 24, 2002 1.1 Draft M. Nawabzada, J. Singer, A. Merchant & CCTC
August 29, 2002 1.2 Draft M. Nawabzada, J. Singer, A. Merchant & CCTC
October 18, 2002 1.3 Draft M. Nawabzada, J. Singer, A. Merchant & CCTC
October 29, 2002 1.4 Draft M. Nawabzada, J. Singer, A. Merchant & CCTC
November 6, 2002 1.5 Draft M. Nawabzada, J. Singer, A. Merchant & CCTC
November 20, 2002 1.6 Final CCTC
April 29, 2003 1.7 Final M. Nawabzada, J. Singer, A. Merchant & CCTC
July 15, 2003 1.8 Final M. Nawabzada, J. Singer, A. Merchant & CCTC
January 15, 2004 1.9 Final J.Singer, Darren Addington, Judy Cullum, G. Burnet, A.
Merchant
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Table of Contents
1. Introduction 1
1.1 Purpose of This Document 1
1.2 Scope of This Document 1
1.3 Overview 1
1.4 References 1
2. Data Modeling Concepts 1
2.1 Data Modeling 1
2.2 Attributes 2
2.3 Entity Types 2
2.4 Relationships 4
3. Data Dictionary 5
4. Logical Data Model 51
APPENDIX A - DATA MODELING STANDARDS 53
PURPOSE 53
Primary Key Rules 55
APPENDIX B – GLOSSARY 56
IBM Business Consulting Services – Confidential _ Unofficial

Enterprise: CCTC Date: 1/15/2004
Title: LDM Data Dictioanary Version: 1.9
Logical Data Model: Data Dictionary

1. Introduction
This section presents a general overview of this document. It includes the following subsections:
• Purpose of this document
• Scope
• Overview
• References
1.1 Purpose of This Document

This document presents the Logical Data Model (LDM) and the Data Dictionary, which are part of the
analysis phase deliverables for the TCSIP Project.
1.2 Scope of This Document
This document presents the LDM and the Data Dictionary that will be the foundation to configure the
Siebel credentialing management system. The LDM represents the shared data that is required by an
organization, provides a structured means to communicate information requirements for a system to
support the organization, and is the foundation of an enterprise-wide data standardization program. The
data model components collectively describe the information required for the credentialing business
processes.
Interface tables that have been identified as being part of the Siebel applications have also been included
in the LDM.
The Data Dictionary defines each entity and attribute depicted on the LDM.
1.3 Overview
The methodology we followed to develop the LDM and Data Dictionary was as follows:
• Interviews with different CCTC departments to gather data elements to support new system
requirements
• Analysis of CCTC legacy systems data structures that Siebel system will replace
• LDM workshops with CCTC staff
• LDM updates during the two validation workshops
1.4 References
Documents and other items referenced in the preparation of the LDM and Data Dictionary include:
• TCSIP Request for Proposal (RFP CCTC 6360-14)

• CAS Database Outputs binder
• CAS Standalone Databases binder
• CAS database file structures provided by CCTC
• FileMaker Pro databases provided by CCTC
• PwCC’s Ascendant Methodology
2. Data Modeling Concepts
This section is designed to provided a general overview for those readers not familiar with data
modeling concepts.
2.1 Data Modeling

Data modeling is a technique used to analyze a business or organization to define the data needed for its
operation. A data model represents the shared data that is required by an organization, provides a
structured means to communicate information requirements for a system to support the organization, and
is the foundation of an enterprise-wide data standardization program. The data model components
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collectively describe the information required by the functional business processes.

The information must be uniformly and consistently collected, managed, controlled, and used by various
business activities to accomplish their missions. The iterative process of developing normalized data
models defines a non-redundant set of data structures that support and enforce the information needs of
the enterprise. A data model identifies and defines the components of information: attributes, entity
types, relationships between entity types, and subject areas. The data modeling components used are
detailed in the subsections listed below.
2.2 Attributes
Attributes are the most basic component of information in a data model. They maintain one “atomic” fact,
characteristic, or property about a person, place, thing, event or concept that is of interest to the
organization and about which data is kept (e.g., a participant’s birth date, last name, or gender). Example
attributes from the LDM include BIRTH_DATE, GENDER_CAT, and PARTICIPANT_ID. Groups of
related attributes combine to form and identify another data modeling component known as the Entity
Type.
2.3 Entity Types
Entity types are collections of attributes that fully describe a person, place, thing, event or concept that is
of interest to the organization and about which data is kept (e.g., participants, financial aid, aid
organizations, schools). An example of an entity type in the LDM is PARTICIPANT (formed in part by the
example LDM attributes listed in Subsection 2.1.1). Entity types in a data model are uniquely identified by
their primary key.
The primary key may be a single attribute or a concatenation of attributes, all of which are required to
achieve unique identification of the entity type. All entity types must have a primary key to uniquely
identify each occurrence of the entity type. For example, the attribute PARTICIPANT_ID serves as the
primary key for the PARTICIPANT entity type in the LDM, while the attribute BIRTH_DATE would be a
non-key attribute. The Figure 2-1: LDM Key Attribute provides for a graphical representation of the
example.
A second form of data modeling key is the foreign key. If a specific connection or relationship exists
between two entity types, the attributes forming the primary key of the parent entity type become foreign
key attributes of the child entity. All foreign keys are followed by the letters “FK” in parentheses. All
attributes that are not part of a key in an entity type are called non-key attributes.
Key Attribute Foreign Key Attribute

PARTICIPANT PARTICIPANT_ADDRESS
PARTICIPANT_ID PARTICIPANT_ADDR_SEQ_NMBR
BIRTH_DATE PARTICIPANT_ID (FK)
CITY_NAME
Non-Key Attributes
Figure 2-1: LDM Key Attributes

The common varieties of data modeling entity types include kernel, characteristic, associative, and
super/subtpeentity types. Kernel entity types represent a business object that can be identified
independently of other entity types. PARTICIPANT, SCHOOL, and AID_ORGANIZATION are examples
of kernel entity types in the LDM.
Characteristic entity types describe, (i.e., are characteristics of) and are dependent on, kernel entity
types. For example, one participant may be described as having many addresses (e.g., home, office, or
school). Kernel entity types exist with characteristic entity types in parent-child relationships; kernel entity
types being the parents and the characteristic entity type being the children. The Figure 2-2:
Characteristic and Kernel Entity Types provides for a graphical representation of an example
characteristic entity type.
A characteristic entity type name is generally a noun and often includes the parent’s name as a modifier.

Examples of characteristic entity types in the LDM are PARTICIPANT_ADDRESS,

PARTICIPANT_NAME, and PARTICIPANT_INCOME.
Characteristic Entity Type
PARTICIPANT_ID (FK)
Kernel Entity Type
Figure 2-2: Characteristic and Kernel Entity Types

Associative entity types are formed by the association or intersection of two or more other entity types.
An associative entity type is used to resolve a many-to-many relationship to be represented as one-to-
many relationships (refer to Subsection 2.1.3 for an explanation of relationships.). The Figure 2-3: An
Associative Entity Type for a graphical representation of an associative entity type. Examples of
associative entity types in the LDM include CASE_COMMUNICATION and RESPONSE.
Subtype Entity Type Kernel Entity Type
COMPLETE_COMMUNICATION CASE
CASE_COMMUNICATION
COMMUNICATION_ID CASE_ID
COMMUNICATION_ID
CASE_ID (FK)
(FK)
Associative Entity Type

Figure 2-3: An Associative Entity Type
Subtype (category) entity types exist in entity type hierarchies. In a subtype hierarchy, a generalized
entity type called the super-type(generic) entity type is categorized into mutually exclusive subtypes. The
subtypes are categorized by an attribute that serves as a discriminator. For example, the super-type
entity COMMUNICATION can be divided into the subtypes COMPLETE_COMMUNICATION and
INCOMPLETE_COMMUNICATION. The discriminator in this hierarchy is the attribute COMPL_IND. The
Figure 2-4: Super-type and Subtype Entity Types for a graphical representation of this hierarchy of
entities. Note that a subtype connection is not a relationship, e.g., an occurrence of the
COMMUNICATION entity is also an occurrence of one of the subtypes. For example, a
COMPLETE_COMMUNICATION is a COMMUNICATION.

Supertype
Entity Type COMMUNICA
TION
COMMUNICATI
ON_ID
COMMUNICATION_STA
COMMUNICATION_ST
RT_DATE
COMMUNICATION_ST
ART_TIME
COMPL_I
OP_TIME
COMMUNICATION_MET
ND
HOD_CAT
Subtype Entity Subtype Entity

COMPL_I
Type ND Type
INCOMPLETE_COMMU COMPLETE_COMMU
NICATION
COMMUNICATION NICATION
COMMUNICATION
_ID (FK)
INCOMPLETE_REAS _ID (FK)
AID_ORG
ON_CAT SCHOOL_POC_SE
_ID
SCHOOL
Q_NMBR
PARTICIPA
_ID
AID_ORG_POC_SE
NT_ID
COMMUNICATION
Q_NMBR
CUSTOMER_FEEDBA
_DESC
CK_DESC
Figure 2-4: Super-type and Subtype Entity Types
2.4 Relationships
A relationship is an association between two entity types expressing a connection between them that is of
importance to the business. Typically, relationships can be described in terms of verbs. Since entity
types are nouns, a short sentence can be constructed using one entity (noun) as the subject and the
other as the object with the verb (relationship) in the middle. For example, a PARTICIPANT USES a
PARTICIPANT_ADDRESS; or a PARTICIPANT_ADDRESS IS_USED_BY a PARTICIPANT.
PARTICIPANT and PARTICIPANT_ADDRESS are the entity type names and USES/IS_USED_BY are
the relationship names. Relationships are represented in the data model using a line connecting the two
related entity types. The Figure 2-5: Cardinality and Optionality for a graphical representation of a
relationship. Two important characteristics of relationships are optionality and cardinality.
The optionality identifies whether a relationship must exist (is mandatory) or may exist (is optional) at the
instance when an occurrence of an entity is created, (e.g., if a PARTICIPANT must relate to a
PARTICIPANT_NAME when it is created, then the relationship is mandatory). If a PARTICIPANT can be
created without referencing a PARTICIPANT_NAME, the relationship is optional and is marked with an
“O”. The optionality symbol is placed at the end of the relationship opposite from the entity being
created. Two separate optionality symbols are required -- one at each end of the relationship line so that
optionality is explained for both members of the relationship.
The cardinality marking on a relationship identifies whether one or many occurrences of an entity may
exist for each occurrence of the related entity. A "crow's foot" at the end of the relationship means that
many occurrences of that entity can relate to a single occurrence of the entity at the other end of the
relationship. A straight line (without the crow's foot) means that a maximum of one entity occurrence may
exist for a single occurrence of the related entity. Thus a relationship may have one of the following
cardinalities: One-to-one; One-to-many; or Many-to-many.
Cardinality
one many
BIRTH_DATE PARTICIPANT_ID (FK)
CITY_NAME
mandatory optional
Optionality
Figure 2-5: Cardinality and Optionality

The most common type of relationship is one-to-many (e.g., a PARTICIPANT can have one or many
PARTICIPANT_ADDRESS). In the context of one-to-many relationships, the terms parent and child are
often used to refer to the entity types at the one-end and at the many-end of the relationship, respectively.
One-to-one relationships are relatively uncommon. An example of this type would be one DRIVER holds
one DRIVER'S LICENSE. Many-to-many relationships are “unresolved” and require that one associative
entity type and two one-to-many relationships be introduced to resolve the relation
3. Data Dictionary
This section provides the Data Dictionary that supports the Graphical representation of the Logical Data
Model. The Data Dictionary consists of the Entity Name, Entity Type, Entity Definition, Attribute Name
and Attribute definition. The Data Dictionary is in alphabetized by entity name and attributes are placed in
the order as scene on the graphical representation of the LDM.

ENTITY NAME ENTITY TYPE ENTITY DEFINITION

ACTIVITY Independent ACTIVITY is an action performed by an EMPLOYEE. E.g. An EMPLOYEE
making an outbound telephone call.
Attribute Name Attribute Definition
ACTIVITY_ID The unique identifier for an occurrence of a ACTIVITY.
ACTIVITY_TYPE_ID The unique identifier for an occurrence of an ACTIVITY TYPE.
SERVICE_RQST_ID The unique identifier for an occurrence of a SERVICE RQST.
ORGANIZATION_ID The unique identifier for an occurrence of an ORGANIZATION.
DOCUMENT_ID The unique identifier for an occurrence of a DOCUMENT.
APPLICATION_ID The unique identifier for an occurrence of an APPLICATION.
CASE_ID The unique identifier for an occurrence of a CASE.
ACT_COMMENT The comment of an ACTIVITY.
ACT_START_DT The date an ACTIVITY started.
ACT_END_DT The date an ACTIVITY ended.
ACT_DESC The description of the ACTIVITY.
ACTIVITY_EMPLOYEE Dependent ACTIVITY EMPLOYEE is an association between an EMPLOYEE and
ACTIVITY.
ACTIVITY_ID The unique identifier for an occurrence of an ACTIVITY.
EMPLOYEE_ID The unique identifier for an occurrence of an EMPLOYEE.
ACTIVITY_PERSON Dependent An ACTIVITY PERSON is the association between a PERSON and an
ACTIVITY.
ACTIVITY_ID The unique identifier for an occurrence of an ACTIVITY.
PERSON_ID The unique identifier for an occurrence of a PERSON.
ACTIVITY_TYPE Independent ACTIVITY TYPE is the category that an ACTIVITY will belong to. E.g. Phone
call, correspondence, etc.
ACTIVITY_TYPE_ID The unique identifier for an occurrence of an ACTIVITY TYPE.
ACT_TYPE_NM The display name of the ACTIVITY TYPE.
ACT_TYPE_DESC The description of the ACTIVITY TYPE.
ADVERSE_ACTION_30_DAY Independent ADVERSE_ACTION_30_DAY is the committee recommendation for a
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ADVERSE_ACTION_30_DAY_ID The unique identifier for an occurrence of an ADVERSE ACTION 30 DAY.
ADVERSE_ACTION_30_DAY_CD The 30 Day Adverse Action taken by the committee against a CASE. E.g.,
GRANT, 30 DAY LETTER, PRIVATE ADMONITION, etc.
APPEAL Independent APPEAL is a code used when a PERSON is applying for a DOCUMENT
without meeting all requirements. E.g. 07 - Medical.
APPEAL_ID The unique identifier for an occurrence of an APPEAL.
APPEAL_CD The code associated with the Appeal. E.g. RGA20.
APPEAL_DESC The description of the APPEAL.
APPEAL_LEAFLET_TEXT The text to be printed from the leaflet.
APPEAL_REASON Dependent APPEAL REASON is the condition that a RGA 20 appeal code is being used for
a DOCUMENT.
APPEAL_REASON_ID The unique identifier associated with an APPEAL REASON.
APPEAL_REASON_CD The code associated with the APPEAL REASON. E.g. N, U, E.
APPEAL_REASON_DESC The description of the APPEAL REASON. The requirement needed to before a
subsequent appeal can be granted. This will only be used when an RGA 20
appeal code is used in the APPEAL field.
APPLICATION Independent APPLICATION is a request for CCTC services. E.g. Application for credential,
waiver, COC, name change, etc.
PAYMENT_ID The unique identifier for an occurrence of a PAYMENT.
APPLICATION_STATUS_ID The unique identifier for an occurrence of an APPLICATION STATUS.
APPLICATION_TYPE_ID The unique identifier for an occurrence of an APPLICATION TYPE.
APP_STATUS_DT The date the APPLICATION status was changed.
APP_COMMENT The comment for the APPLICATION.
APP_STAMP_NUM The stamp number of the APPLICATION. E.g, YMMDD1234, 210151874
APP_RECEIVED_DT The date the APPLICATION was entered into the system.
APP_UPDATE_DT The date the APPLICATION was updated. Siebel system field.
APP_TOTAL_FEE The total fee of an APPLICATION.
APP_OATH_CITY The city where the APPLICATION was filled.


APP_OATH_COUNTY The county where the APPLICATION was filled.
APP_OATH_STATE The state, region or province where the APPLICATION was filled.
APP_OATH_DT The date when the APPLICATION was electronically filed. Used for online
processing only.
APP_CONFIRMATION_NUM The number assigned for an APPLICATION submitted through online web
processing.
APP_ONLINE_FLG An indicator that states an APPLICATION is submitted from online web
processing.
APP_OATH_COUNTRY The country where the applicant has electronically signed the Oath and Affidavit.
APP_MISCONDUCT_FLG An indicator that states an applicant has been dismissed, retired or resigned for
allegations of misconduct.
APP_MISCONDUCT_DESC The applicant’s electronic description of the MISCONDUCT circumstances.
APP_CONVICTION_FLG An indicator that states an applicant is or has been convicted or pled "no contest"
to a felony or misdemeanor.
APP_CONVICTION_DESC The applicant’s electronic description of conviction circumstances.
APP_INVESTIGATE_FLG An indicator that states an applicant is or has been under investigation.
APP_INVESTIGATE_DESC The applicant’s electronic description of the investigation circumstances.
APP_CHARGED_FLG An indicator that states an applicant has criminal charges pending.
APP_CHARGED_DESC The applicant’s electronic description of the pending criminal charges.
APP_DISCIPLINE_FLG An indicator that states an applicant has disciplinary action against them or
pending
APP_DISCIPLINE_DESC The applicant’s electronic description of the disciplinary action against a
PERSON.
APP_REVOKED_FLG An indicator that states an applicant is has had a DOCUMENT revoked in the
past.
APP_REVOKED_DESC The applicant’s electronic description of the revoked DOCUMENT
circumstances.
APP_DENIED_FLG An indicator that states an applicant has had an APPLICATION denied in the
past.
APP_DENIED_DESC The applicant’s electronic description of the denied APPLICATION
circumstances.
APP_ADVISOR_ID The person that acts as an Advisor for an APPLICATION.

APP_SLMS_FLG An indicator that states an APPLICATION is flagged for SLMS processing.
APP_FEE The Fee for the APPLICATION


APP_FP_FEE The Finger Print fee for the APPLICATION
APP_FEE_CREDIT_ AMT The Fee Credit Amount for the APPLICATION
APP_NTE_AMT The obsolete amount for the NTE Exam fee.
APP_CLEP_AMT The obsolete amount for the CLEP Exam fee.
APPLICATION_STATUS Independent APPLICATION STATUS is the current state of an APPLICATION in the
APPLICATION process. E.g. In Process, Pending Fingerprint Clearance, etc.
APPLICATION_STATUS_ID The unique identifier for an occurrence of an APPLICATION STATUS.
APPLICATION_STATUS_CD The code associated with the APPLICATION STATUS. E.g. GRNT.
APPLICATION_STATUS_DESC The description of the APPLICATION STATUS. E.g. Granted.
APPLICATION_TYPE Independent APPLICATION TYPE is the classification of the APPLICATION. E.g.
CREDENTIAL, PERMIT, WAIVER, NOTICE, CIC, and combinations of types;
CREDENTIAL / CIC FEE WAIVER / FP / CIC, CREDENTIAL FEE WAIVER
APPLICATION.
APPLICATION_TYPE_CD The code associated with the APPLICATION TYPE. E.g. FP, FP+COC, APP,
etc.
APPLICATION_TYPE_NM The name of the APPLICATION TYPE.
APPROVED_PRG Dependent APPROVED PRG is the COA program that are approved for an
ORGANIZATION.
APPROVED_PRG_ID The unique identifier for an occurrence of an APPROVED PRG.
DOC_TITLE_ID The unique identifier for an occurrence of a DOC TITLE.
TERM_ID The unique identifier for an occurrence of a TERM.
CRED_SUBJECT_ID The unique identifier for an occurrence of a CRED SUBJECT.
APR_STATUS The status of an APPROVED PROGRAM.
APR_STATUS_DT The date that an APPROVED STATUS was determined.
APR_NEXT_EVAL_DT The date an APPROVED PROGRAM will be re-evaluated.
APR_NOTES The free form text associated with an APPROVED PROGRAM.
APR_COORDINATOR The coordinator of the approved program.


APR_DEPT The department of the coordinator of the approved program.
NON_APP_STATUS_ID The unique identifier for an occurrence of a Non Approved status.
APR_NONAPR_DT The date the approval program was inactive.
APR_DUAL_CRED_TYPE The cred type associated with the Multiple subject approved with a LH or SH.
APR_DUAL_PRG An indicator that is used to identify an multi or single subject program with an
LH or SH.
APR_COA_DESIG_FLG An indicator that states an ORGANIZATION has an approved program. E.g. A=
approved, S= suspended.
APR_COA_DT The date the ORGANIZATION COA status changed.
ARCHIVE_BOX Independent ARCHIVE BOX is a box that contains closed CASE's that are sent to the State
Record Center for a certain year.
ARCHIVE_BOX_ID The unique identifier for an occurrence of an ARCHIVE BOX.
ARCHIVE_YR The year that the CASE was archived.
ARCHIVE_BOX_NUM The number of the ARCHIVE BOX that was sent to the State Record Center.
ARCHIVE_BOX_DESC The first name and last name of the CASE or first and last month that are in the
ARCHIVE BOX.
ARCHIVE_SRC_LOCATION The location number given to DPP by the State Record Center. This is to find
the location of the archive box in the SRC.
ARCHIVE_TRANSFER_LIST The unique identifier for a shipment of ARCHIVE BOX’s to the state record
center.
AUTH_SUBJECT Dependent AUTH SUBJECT is a reference and EDIT table used to process validation rules
for the processing of DOCUMENTS.
AUTHORIZATION_ID The unique identifier for an occurrence of a AUTHORIZATION.
CRED_SUBJECT_ID The unique identifier for an occurrence of a SUBJECT coming from the CRED
SUBJECT table.
AUTH_SUBJECT_BEGIN_DT The begin date for valid period for the combination of Authorization and Subject
AUTH_SUBJECT_END_DT The end date for valid period for the combination of Authorization and Subject
DOC_TITLE_ID The unique identifier for the Document Title.
AUTHORIZATION Independent AUTHORIZATION is a code that identifies the services the DOCUMENT
holder is licensed to provide. E.g. R1S code for a TC1 credential.


AUTH_CD The code associated with the AUTHORIZATION. E.g. RIS.
AUTH_DESC The description of the AUTHORIZATION code.
AUTH_LEAFLET_TEXT The text that is added to a DOCUMENT record from previous leaflet text.
AUTO_REINSTATEMENT Independent AUTO REINSTATEMENT is a code that is used to reinstate a DOCUMENT.
E.g. 44940, 44425, 44424.
AUTO_REINSTATEMENT_ID The unique identifier for an occurrence of an AUTO REINSTATEMENT.
AUTO_REINSTATEMENT_CD The code associated with the AUTO REINSTATEMENT.
AUTO_SUSPENSION Independent AUTO SUSPENSION is the code used to suspend a DOCUMENT holder. E.g.
are Ed codes: 44940, 44425, 44424.
AUTO_SUSPENSION_ID The unique identifier for an occurrence of an AUTO SUSPENSION.
AUTO_SUSPENSION_CD The code associated with the AUTO SUSPENSION.
BASIS Independent BASIS is a code that identifies who submitted the APPLICATION or under
which program the APPLICATION was submitted. E.g. D = Direct from the
applicant; I = IHE recommendation, etc. BASIS also determines where the
DOCUMENT and/or REJECT LETTERS is mailed.
BASIS_ID The unique identifier for an occurrence of a BASIS.
BASIS_CD The code associated with the BASIS. E.g D.
BASIS_DESC The description of the BASIS code. E.g. Direct.
CASE Independent CASE is the information stored about an investigation into reported actions of a
PERSON. E.g. A cred holder can be charged with a DWI and a CASE would
be started for those actions.
CASE_NUM The unique number for the CASE as generated by the system.
CASE_TYPE_ID The unique identifier for an occurrence of a CASE TYPE.
OFFENSE_ID The unique identifier for an occurrence of an OFFENSE.
WAIVER_ACTION_ID The unique identifier for an occurrence of a WAIVER ACTION.


AUTO_SUSPENSION_ID The unique identifier for an occurrence of an AUTO SUSPENSION.
AUTO_REINSTATEMENT_ID The unique identifier for an occurrence of an AUTO REINSTATEMENT.
CTC_FINAL_DECISION_ID The unique identifier for an occurrence of a CTC FINAL DECISION.
CTC_FINAL_DECISION_ACTION_ID The unique identifier for an occurrence of a CTC FINAL DECISION ACTION
code.
SCHOOL_DISTRICT_ID The unique identifier associated with a school district or prior employer.
COE_ORG_ID The unique identifier associated with a County Office of Education as an
employer or an employing school district.
CTC_TYPE_OF_PETITION_ID The unique identifier for an occurrence of a CTC TYPE OF PETITION code.
CTC_PETITION_ACTION_ID The unique identifier for an occurrence of a CTC PETITION ACTION.
MAND_DENIAL_ID The unique identifier for an occurrence of a MAND DENIAL .
MAND_REVOKE_ID The unique identifier for an occurrence of a MAND REVOKE.
NON_PUBLIC_INFO_ID The unique identifier for an occurrence of a NON PUBLIC INFO code.
PRE_INV_NU_COC_DECISION_ID The unique identifier for an occurrence of a PRE INV COC DECISION.
STAFF_ACTION_ID The unique identifier for an occurrence of a STAFF ACTION.
COC_DECISION_ACTION_ID The unique identifier for an occurrence of a COC DECISION ACTION.
DESIGNATION_ID The unique identifier for an occurrence of a DESIGNATION.
CASE_FOLDER_FLG An indicator that states a folder has been made for the CASE. E.g. 'Yes' indicates
there is a folder, 'No' indicates there is no folder.
CASE_CHARGES A text description of the CASE's charges.
CASE_APP_RECEIVED_DT The date a paper application for credential is received by DPP.
CASE_AUTO_REINST_MTG_DT The date a CTC commission meeting was or will be held on.
CASE_INVEST_INITIALS The initials of the CASE investigator.
CASE_INVEST_DT The date a file goes to an investigator.
CASE_ANALYST_INITIALS The initials of the CASE Analyst.
CASE_ANALYST_DT The date a file goes to an analyst.
CASE_TECH_INITIALS The initials of the CASE Technician.
CASE_TECH_DT The date a file goes to a technician.
CASE_ONE_MONTH_DT The date that is one month from the LOI letter sent date. 'JURISDICTION check
point'
CASE_MANDATORY_PERM_DT The date a CASE is permed. 'Permanently closed out'
CASE_FOUR_MONTH_DT The date that is four month from the LOI letter sent date. 'JURISDICTION check
point'
CASE_SIX_MONTH_DT The date that is six months from the LOI letter sent date. This is the final
JURISDICTION date.
CASE_OTHER_DT The date other information is received to open a CASE. E.g. Notice of Arrest.


CASE_MEETING_DT The date the CASE will be presented to the committee.
CASE_SHERIFF_POLICE_DT The date the sheriff or police report was received in DPP.
CASE_COC_DECISION_SERVED_DT The date a letter is mailed to the respondent after the committee meeting.
CASE_COC_PERM_DT The date the CASE was granted or closed. Related to LOI, 30 day or
Appearance.
CASE_PETITION_DT The date a PERSON submits a petition for reinstatement of a DOCUMENT.
CASE_PRE_INV_NU_PERM_DT The date a file is closed or granted after committee review for a Pre Invest or Not
Under..
CASE_PRE_INV_NU_COC_MTG_INI The initials of the person who is sending the CASE to the committee as a Pre-
T Invest or Not Under.
CASE_PRE_INV_NU_COC_MTG_DT The date a CASE it is going to committee as a pre-invest or not under.
CASE_PROBATION_START_DT The date respondent is placed on probation by the commission.
CASE_PROBATION_END_DT The date a PERSON’s probation ends.
CASE_PROBATION_CONDITIONS A textbox with conditions of a PERSON's probation.
CASE_PROB_COMPLIANCE_FLG An indicator that states a probation CASE was completed successfully and the
PERSON was within the probation conditions. E.g. 'Yes' = Probation is
completed successfully. 'No' = Probation was not completed successfully.
CASE_DISTRICT_DT The date information was received from the school district.
CASE_AUTO_SUSPENSION_DT The date a DOCUMENT is suspended under ed codes 44940, 44424 OR 44425.
CASE_STAFF_ACTION_DT The date an EMPLOYEE perms a file. Perms = permanently closed.
CASE_DOC_COMP_FLG An indicator that states a CASE is completed.
CASE_MANDATORY_ACTION_DT The date when the MANDATORY DENIAL status is changed.
CASE_MAND_REVOKE_DT The date when the MANDATORY REVOKE status is changed.
CASE_LOI_MAIL_DT The date the letter of Inquiry is mailed for a CASE.
CASE_SRC_FLG An indicator that states information will be sent to the State Record Center. E.g.
'Yes' indicates information was sent to SRC 'No' indicates information was not
sent to SRC.
CASE_ARCHIVE_FILE_DT The date a CASE was requested from the archiving list at the SRC.
CASE_ARCHIVE_RETURNED_DT The date a CASE was returned from an archiving list.
CASE_CERT_RET_REC_NUM A return receipt number given by the post office.
CASE_NDL_DT The date a CASE/PERSON was placed on the Notice of Delay List
CASE_NDL_GRANT_DT The date a CASE/PERSON was placed on the Notice of Delay Grant List
CASE_NDL_REJECT_DT The date a CASE/PERSON was placed on the Notice of Delay Reject List
CASE_NDL_WAIVER_GRANT_DT The date a CASE/PERSON was placed on the Waiver Notice of Delay Grant
List
CASE_NDL_WAIVER_DT The date a CASE/PERSON was placed on the Waiver Notice of Delay List.


CASE_FILE_APP_PAK_DR_DT The date an APP PAK letter or docket request was sent to the PERSON.
CASE_DISCOVERY_DT The date a discovery is processed and mailed.
CASE_ADDL_DISCOVERY_DT The date additional discovery is processed and mailed.
CASE_PENDING_DT The date a recommendation of adverse action letter is mailed.
CASE_PRIORITY_DT The date a priority letter is sent to the respondent based on the committee's
recommendation of an adverse action.
CASE_CTC_EFFECTIVE_DT The date an adverse action becomes effective.
CASE_CTC_FIN_DEC_SUSP The term of the suspension in days. E.g. 30 days, 90 days, 21 days, indefinite,
etc.
CASE_CTC_FINAL_DEC_DT The date of the commission decision.
CASE_CTC_FINAL_PERM_DT The date the CASE closed out.
CASE_CTC_PET_DECISION_DT The date of the commission decision.
CASE_CTC_DT The date a CASE is being scheduled in the commission meeting. This field will
not be used in the future.
CASE_CTC_MAND_ACT_MTG_DT The dates of the commission meeting when the MANDATORY is presented.
CASE_APPEARANCE_DT The date an appearance letter is mailed.
CASE_APPEARANCE_MEET_DT The date an applicant was is scheduled to meet with the committee.
CASE_APPEARANCE_TIME The time of day that a CASE is to be reviewed by the committee.
CASE_30_DAY_DT The date a 30 day letter is mailed.
CASE_COMMENTS The free form text used for storing comments about the CASE.
CASE_COMPLAINT_RCVD_DT The date a complaint is received.
CASE_PAGE_NUM_AGENDA The number of the page that a CASE is assigned to in the AGENDA.
CASE_REINSTATEMENT The text associated when a DOCUMENT holder petitions for reinstatement of
their DOCUMENT.
CASE_WAIVER_RECEIVED_DT The date that the WAIVER application was received.
CASE_WAIVER_COMMENTS The free form text used for storing comments about the WAIVER CASE.
CASE_OPEN_CLOSE_FLG An indicator that states a CASE was researched from microfiche. E.g. Most
CASE records prior to 1990.
CASE_OPEN_CLOSE_DT The date a reopened CASE was closed.
CASE_OLD_ID The unique identifier for an occurrence of an old CASE. This is how you relate
an OLD CASE to a new CASE.
CASE_ATTORNEY_INITIALS The attorney’s initials on the CASE.
CASE_ATTORNEY_NM The name of the Attorney representing the PERSON's case before the
commission.
CASE_STAR_TEST_MISCONDUCT_D The date notification was received about a teacher's misconduct that is related to
T the Star Test.


CASE_WITNESS_COMPLAINANTS The names of witnesses or complainants that print on a committee agenda for a
CASE.
CASE_BREACH_OF_CONTRACT_DT The date when the applicant's did not comply with the CASE proceedings.
CASE_OAH_DT The date of the Office of Administrative Hearing meeting for the CASE.
CASE_AG_DT The date the CASE was sent to the Attorney General's office.
CASE_PROP_DEC_REC_DT The date Proposed Decision is received from the Office of Administrative
Hearings.
CASE_SET_FOR_CTC_DT The date case is set for review by CTC.
CASE_AG_ACK_DT The date the AG acknowledges receipt of the CASE file.
CASE_ACC_STMT_ISS_DT The date an Accusation or Statement of Issues is received by DPP.
CASE_COC_ACTION_DT The date of the committee of credentials meeting, coming from ADMIN db.
CASE_ADMIN_COMMENTS The comments of the committee of credentials recommendation and any other
pertinent information.
CASE_LITIGATION_CLOSE_DT The date the LITIGATION was closed.
CASE_AG_CLOSE_DT The date a CASE is closed.
CASE_WRIT_TO_AG_DT The date the writ is sent to Attorney General's office.
CASE_WRIT_REC_DT The date a Writ is received by DPP.
CASE_SUPERIOR_COURT_DT The date writ went to superior court.
CASE_AG_WRIT_DT The date the Attorney General's office acknowledges receipt of the writ.
CASE_LIT_COMMENTS The comments from the litigations recommendation and any other pertinent
information.
CASE_RAP_RECVD_DT The date that a RAP sheet is received from the DOJ/FBI interface.
CASE_NM The name of a CASE
DO_NOT_PURSE_ID The unique identifier for an occurrence of a DO NOT PURSUE.
ADVERSE_ACTION_30_DAY_ID The unique identifier for an occurrence of an ADVERSE ACTION 30 DAY.
OUT_OF_STATE_ID The unique identifier for an occurrence of an OUT OF STATE.
CASE_OWNER_ID The employee that owns the CASE.
CASE_ARCHIVE Dependent CASE ARCHIVE is an association between a CASE and an ARCHIVE BOX.
ARCHIVE_BOX_ID The unique identifier for an occurrence of an ARCHIVE BOX.
CASE_TYPE Independent CASE TYPE is the classification of the CASE. E.g. are NU, PRE, WAIVER,
APPEARANCE, etc.


CASE_TYPE_ID The unique identifier for an occurrence of a CASE TYPE.
CASE_TYPE_CD The code associated with the CASE TYPE.
CASE_TYPE_DESC The description of the CASE TYPE.
COC_DECISION_ACTION Independent COC DECISION ACTION is the code that represents what the Committee
recommends for a CASE. E.g. GRANT, CLOSE, GRANT/CLOSE, REVOKE,
etc.
COC_DECISION_ACTION_ID The unique identifier for an occurrence of a COC DECISION ACTION.
COC_DECISION_ACTION_CD The code associated with the COC DECISION ACTION.
COC_DECISION_ACTION_DESC The description of the COC DECISION ACTION.
CONDITION Independent CONDITIONS are the circumstances for granting a WAIVER.
CONDITION_ID The unique identifier for an occurrence of a CONDITION.
CONDITION_CD The code associated with the CONDITION.
CONDITION_DESC The description of the CONDITION.
CONSENT_APB_DET Dependent CONSENT APB DET are the details of all the PERSONs on the APB or
CONSENT CALENDAR list.
REPORT_TYPE_ID The unique identifier for an occurrence of the REPORT TYPE.
REPORT_DT The date a REPORT is produced.
REPORT_CATEGORY_ID The unique identifier for an occurrence of a REPORT CATEGORY.
REPORT_COMMENT The comment associated with the CONSENT or APB record on the list.
REPORT_STATUS_ID The unique identifier for an occurrence of a REPORT STATUS.
COUNTRY Independent COUNTRY is a recognized nation. E.g. USA, France, etc.
COUNTRY_ID The unique identifier for an occurrence of a COUNTRY.
COUNTRY_CD The code associated with the COUNTRY. E.g. USA
COUNTRY_DESC The description of the COUNTRY. E.g. United States of America.
CRED_MAJ_MIN Dependent CRED MAJ MIN is an association between the MAJOR MINOR EMPHASIS,
AUTHORIZATION and CRED SUBJECT, which is related to a DOCUMENT.


E.g. A DOCUMENT can have many major subjects, minor subjects,
authorizations or emphasis subjects.
AUTHOR_ADDED_DT The date that a SUBJECT was added to a DOCUMENT. Used only with
DOC_CATEGORY = AA.
CRED_SUBJECT_ID The unique identifier for an occurrence of a SUBJECT.
CRED_MAJ_MIN_DESC The description of the subject for the DOCUMENT. E.g. English, Math. This
field also stores the title for the unusual subjects.
CRED_SUBJECT Independent CRED SUBJECT is the subject that can be taught by a DOCUMENT holder.
MAJ_MIN_EMP_ID The unique identifier for an occurrence of a MAJ MIN EMP.
CRED_SUBJECT_CD The code associated with the CRED SUBJECT. E.g. ENGX.
CRED_SUBJECT_DESC The description of the CRED SUBJECT code. E.g. English (Examination)
CRED_LEAFLET_TEXT The text to be printed from the leaflet.
CTC_FINAL_DECISION Independent CTC FINAL DECISION is a code that represents the action recommended by
the commission. E.g. CONT, CONSDET, MAND, SELREV, UNCONT, etc.
CTC_FINAL_DECISION_ID The unique identifier for an occurrence of a CTC FINAL DECISION.
CTC_FINAL_DECISION_CD The code associated with the CTC FINAL DECISION.
CTC_FINAL_DECISION_DESC The description of the CTC FINAL DECISION.
CTC_FINAL_DECISION_ACTIO Independent CTC FINAL DECISION ACTION is a code that represents the CTC final action
N toward a CASE. E.g. CLOSE, DENY, PA, PR, REV, REV/DENY, REV/STYD,
SUSP, SUSP/DENY, SUSP/STYD, W/D APP.
CTC_FINAL_DECISION_ACTION_ID The unique identifier for an occurrence of a CTC FINAL DECISION ACTION
code.
CTC_FINAL_DECISION_ACTION_CD The code associated with the CTC FINAL DECISION ACTION.
CTC_FINAL_DECISION_ACTION_DE The description of the CTC FINAL DECISION ACTION.
SC


CTC_PETITION_ACTION Independent CTC PETITION ACTION is a code that represents the action taken on a
petition. The two code values are GRANT or DENY.
CTC_PETITION_ACTION_ID The unique identifier for an occurrence of a CTC PETITION ACTION.
CTC_PETITION_ACTION_CD The code associated with the CTC PETITION ACTION.
CTC_PETITION_ACTION_DESC The description of the CTC PETITION ACTION.
CTC_TYPE_OF_PETITION Independent CTC TYPE OF PETITION is the type of petition being filed. E.g. petition for
Reinstatement or a Reduced Suspension.
CTC_TYPE_OF_PETITION_ID The unique identifier for an occurrence of a CTC TYPE OF PETITION code.
CTC_TYPE_OF_PETITION_CD The code associated with the CTC TYPE OF PETITION.
CTC_TYPE_OF_PETITION_DESC The description of the CTC TYPE OF PETITION.
DEGREE_SUBJECT Independent DEGREE SUBJECT is the curriculum a PERSON chooses for a DEGREE. E.g.
Business, Education, etc.
DEGREE_SUBJECT_ID The unique identifier for an occurrence of a DEGREE SUBJECT.
DEG_SUBJ_CD The code associated with the DEGREE SUBJECT. E.g. BUSI.
DEG_SUBJ_NM The description of the DEGREE SUBJECT. E.g. Business.
DEGREE_TYPE Independent DEGREE TYPE is the classification of the PERSON's DEGREE. E.g. Master,
B.S., PhD, etc.
DEGREE_TYPE_ID The unique identifier for an occurrence of a DEGREE TYPE.
DEG_TYPE_CD The code associated with the DEGREE TYPE. E.g. ‘B.S.’
DEG_TYPE_NM The name of the DEGREE TYPE. E.g. Bachelor of Science
DESIGNATION Independent DESIGNATION is a code that identifies if a PERSON is a cred holder, applicant
or waiver holder, etc. E.g. APP, HOLDER, APP/HOLD, WAIVER, etc.
DESIGNATION_ID The unique identifier for an occurrence of a DESIGNATION.
DESIGNATION_CD The code associated with the DESIGNATION.
DESIGNATION_DESC The description of the DESIGNATION.


DIVISION Independent DIVISION that an EMPLOYEE works. E.g. CAW, Micro, etc.
DIVISION_ID The unique identifier for an occurrence of a DIVISION.
DIVISION_CD The code associated with the DIVISION. E.g. CAW.
DIVISION_DESC The description of the DIVISION. E.g. Certification, Assignment and Waivers
Division.
DO_NOT_PURSE Independent DO NOT PURSUE is the committee recommendation for a CASE.
DO_NOT_PURSE_ID The unique identifier for an occurrence of a DO NOT PURSUE.
DO_NOT_PURSUE_CD The code associated with the DO NOT PURSUE. E.g., DO NOT PURSUE and
SEND A LOI.
DOC_CATEGORY Independent DOCUMENT CATEGORY is the type of DOCUMENT. E.g. FT = Fist Time;
NT = New Type; RN = Renewal; etc.
DOC_CATEGORY_ID The unique identifier for an occurrence of a DOCUMENT CATEGORY.
DOC_CATEGORY_CD The code associated with the DOCUMENT CATEGORY. E.g. AA, FT, AR,
NT, RN. RI.
DOC_CATEGORY_DESC The description of the DOCUMENT CATEGORY. E.g. Added Authorization,
First Time, Added Restriction, New Type , Renewal and Re-Issuance
DOC_RESTRICT Dependent DOC RESTRICT is an association between a DOCUMENT and an employment
RESTRICTION ORGANIZATION.
DOC_RESTRICT_ID The unique identifier for an occurrence of a DOCUMENT RESTRICTION.
ORG_TYPE_ID The unique identifier for an occurrence of a ORG_TYPE.
DOC_STATUS Independent DOC STATUS is the status of a DOCUMENT. E.g. GRNT = Granted
DOC_STATUS_ID The unique identifier for an occurrence of a DOC STATUS.
DOC_STATUS_CD The code associated with the DOC STATUS. E.g. GRNT.


DOC_STATUS_DESC The description of the DOC STATUS. E.g. Granted.
DOC_TERM_AUTH Dependent DOC TERM AUTH is a reference and EDIT table used to process validation
rules for the processing of DOCUMENT AUTHORIZATIONS. E.g. The issue
date, TERM and DOCUMENT TITLE to determine what the beginning and
ending dates used for the appropriate ORGANIZATION.
DOC_TERM_AUTH_BEGIN_DT The begin date for valid period for the combination of Document, Term and
Authorization.
DOC_TERM_AUTH_END_DT The end date for valid period for the combination of Document, Term and
Authorization.
ENITITY NAME ENTITY TYPE ENTITY DESCRIPTION
DOC_TERM_BASIS Dependent DOC TERM BASIS is a reference and EDIT table used to process validation
rules for the processing of DOCUMENT BASIS code
DOC_TERM_CAT Dependent DOC TERM CAT is a reference and EDIT table used to process validation rules
for the processing of DOCUMENTS CATEGORIES. E.g. The issue date, TERM
and DOCUMENT TITLE to determine what beginning and ending dates are
used for the appropriate categories.
DOC_TITLE_CAT_BEGIN_DT The begin date for valid period for the combination of Document, Term and
Category.
DOC_TITLE_CAT_END_DT The end date for valid period for the combination of Document, Term and
Category.


DOC_TERM_REN Dependent DOC TERM REN is a reference and EDIT table used to process validation rules
for the processing of DOCUMENTS. E.g. The valid renewal codes for the
DOCUMENT TITLE/ TERM combination.
RENEWAL_ID The unique identifier for an occurrence of a RENEWAL code.
DOC_TERM_REN_BEGIN_DT The begin date for valid period for the combination of Document -Term –
Renewal
DOC_TERM_REN_END_DT The end date for valid period for the combination of Document –Term - Renewal
DOC_CATEGORY_ID The unique identifier for a Document Category.
DOC_TERM_RESTRICT Dependent DOC TERM RESTRICT is a reference and EDIT table used to process
validation rules for the processing of employment RESTRICTIONS and
DOCUMENTS.
ORG_TYPE_ID The unique identifier for an occurrence of a Organization Type
DOC_TERM_TPREP Dependent DOC TERM TPREP is a reference and EDIT table used to process validation
rules for the processing of DOCUMENTS.
TPREP_LEVEL_ID The unique identifier for an occurrence of a TPREP LEVEL.
DOC_TERM_TPREP_BEGIN_DT The begin date for valid period for the combination of Document, Term and
TPREP.
DOC_TERM_TPREP_END_DT The end date for valid period for the combination of Document, Term and
TPREP.
DOC_TITLE Independent DOCUMENT TITLE is the name of the DOCUMENT. E.g. TC1 = Single
Subject.
DOC_TITLE_CD The code for the DOCUMENT Title


DOC_TITLE_WAIVER_FLG An indicator that states the DOCUMENT TITLE is a Waiver document title.
DOC_TITLE_NM The name of the DOCUMENT TITLE
DOC_TITLE_NOTES The notes for the DOCUMENT TITLE
DOC_TITLE_END_DT The date the DOCUMENT TITLE was inactivated.
DOC_TITLE_BEGIN_DT The date the DOCUMENT TITLE was approved to be used.
DOC_TITLE_INACTIVE_FLG An indicator that states the document is Inactive.

DOC_TITLE_SUBJECT Dependent DOC TITLE SUBJECT is a reference and EDIT table used to process validation
DOCUMENT Dependent DOCUMENT is a certificate that has been produced from the credentialing
process. E.g. Credential, Waiver, Permits, etc.
SERVICE_TYPE_ID The unique identifier for an occurrence of a SERVICE TYPE.
DOC_STATUS_ID The unique identifier for an occurrence of a DOC STATUS.
APPEAL_ID The unique identifier for an occurrence of an APPEAL.
APPEAL_REASON_ID The unique identifier associated with an APPEAL REASON.
DOC_COND_EXP_ID The unique identifier for an occurrence of a DOC COND EXP.
DOC_NUM The number of a DOCUMENT.
Current format of a document number = YY#######.
DOC_ISSUE_DT The date a DOCUMENT is issued.
DOC_EXP_DT The date a DOCUMENT expires.
DOC_ORG_ISSUE_DT The original issue date of a DOCUMENT.
DOC_COUNTY_EMPLOYER_ID The county of employment for a DOCUMENT.
DOC_RECOM_AGENCY_ID The recommending agency of a DOCUMENT.


DOC_LAST_UPDATE_DT The date a DOCUMENT was last updated.
DOC_ADJUSTED_AMT The amount adjusted from the fee for processing the DOCUMENT.
DOC_FEE_AMT The fee listed in the price list for processing the DOCUMENT..
DOC_AMT The actual amount paid after adjustment for processing the DOCUMENT..
DOC_UPGRADE The type of credential that the PERSON previously held which the PERSON
upgraded from.
GRADE_ID The unique identifier for an occurrence of a GRADE.
SP_GRADE_ID The unique identifier for an occurrence of a SPECIAL GRADE.
DOC_OLD_ID The unique identifier for an occurrence of an old DOCUMENT. This is how you
relate an OLD DOCUMENT to a new DOCUMENT.
DOC_REPLACEMENT_FLG An indicator that states a DOCUMENT is a replacement or duplicate.
DOC_NOT_RENEWAL_FLG An indicator that states a DOCUMENT is not renewable. E.g. an' X' indicates
document is not renewable.
DOC_COMMENT A comment for the DOCUMENT
DOC_PURGE_DT The date a DOCUMENT was destroyed.
DOC_PER_SSN The social security number of a PERSON. Stored on a document for permanent
reference.
DOC_FIRST_NM The first name of the person who was granted the DOCUMENT.
DOC_LAST_NM The last name of the person who was granted the DOCUMENT.
DOC_MIDDLE_NM The middle name of the person who was granted the DOCUMENT.
DOC_SUS_REV_BEG_DT The date a DOCUMENT was suspended or revoked.
DOC_SUS_REV_END_DT The date a DOCUMENT ends a suspension period.
DOC_SCAN_FLG An indicator that states the supporting documentation for a DOCUMENT has
been scanned and exists in KOVIS. Documentation that is scanned includes:
Transcripts, physical APPLICATION and the printed DOCUMENT.
DOCUMENT_RENEWAL Dependent DOCUMENT RENEWAL is the association between a DOCUMENT and a
RENEWAL.
TC_CODE_ID The unique identifier for an occurrence of a TC CODE.
DOJ_STATUS Independent The Status from DOJ


DOJ_STATUS_ID The unique identifier for an occurrence of an DOJ STATUS.
DOJ_STATUS_CD The code associated with the DOJ response. E.g. 'F" = Flag, 'C' = Clear.
DOJ_STATUS_DESC The description of the DOJ STATUS
DON Independent DON is the Declaration of Need filed by an ORGANIZATION to indicate how
many permits are needed for a specific school year.
DON_ID The unique identifier for an occurrence of a Declaration of Need (DON).
DON_FISCAL_YEAR The fiscal year that a DON is/was submitted for. E.g. 2001/2002.
DON_PLAN_TO_DEV_FLG An indicator that states that an ORGANIZATION has a commission approved
Plan to Develop on file.
DON_PRE_INTERN_FLG An indicator that states that an ORGANIZATION has a commission approved
Pre Intern Program on file.
DON_PTD_TOTAL The projected number of teacher's an ORGANIZATION plans to develop.
DON_IHE_TOTAL The projected number of teacher's an IHE plans to develop.
DON_DIST_INTERN_PRG_FLG An indicator that states a DISTRICT has a commission-approved program.
DON_IHE_INTERN_PRG_FLG An indicator that states a IHE has a commission approved program.
DON_DETAIL Dependent DON DETAIL is the detailed information about a DON for an
ORGANIZATION.
DON_DETAIL_ID The unique identifier for an occurrence of a DON DETAIL
DON_ID The unique identifier for an occurrence of a Declaration of Need (DON).
DON_DET_ PROJ_NEED The projected need for each type of DOCUMENT.
DPP_STATUS Independent DPP STATUS is the standing of a PERSON as determined by DPP. E.g. N = no
prior record; C = cleared; P = DPP review under way; F = needs DPP review for
new grant; R = revoked; S = suspended: W = withdrawn: D = Denied.
DPP_STATUS_ID The unique identifier for an occurrence of a DPP STATUS.
DPP_STATUS_CD The code associated with the DPP STATUS
DPP_STATUS_DESC The description of the DPP STATUS.


ED_CODE Independent ED CODE is a legislation code used to grant a WAIVER.
ED_CODE_ID The unique identifier for an occurrence of an ED CODE.
ED_CODE_CD The code associated with the ED CODE
ED_CODE_DESC The description of the ED CODE
ED_CODE_WAIVER Dependent ED CODE WAIVER is an association between an ED CODE and a WAIVER.
ED_CODE_ID The unique identifier for an occurrence of an ED CODE.
ED_LEVEL Independent ED LEVEL is the highest level of education that a PERSON has achieved. E.g.
High School, Bachelor's, etc.
ED_LEVEL_ID The unique identifier for an occurrence of an ED LEVEL.
ED_LEVEL_CD The code associated with the ED LEVEL.
ED_LEVEL_DESC The description of the ED LEVEL.
EMP_POSITION Dependent EMP POSITION is an association between an EMPLOYEE and a POSITION.
POSITION_ID The unique identifier for an occurrence of a POSITION.
EMPLOYEE Independent EMPLOYEE is an individual that is working for CCTC.
EMP_FIRST_NM The first name of the EMPLOYEE.
EMP_LAST_NM The last name of the EMPLOYEE.
EMP_MIDDLE_NM The middle name of the EMPLOYEE.
EMP_JOB_TITLE The job title of the EMPLOYEE.
EMP_WORK_PH_NUM The work phone number of the EMPLOYEE.
EMP_EMAIL The email address of the EMPLOYEE.


EMP_FAX _NUM The fax number of the EMPLOYEE.
EMP_LOGIN_NM The login name of the EMPLOYEE.
EMP_LOGIN_DT The login date of the EMPLOYEE.
EMP_LOGIN_PASSWORD The login password of the EMPLOYEE.
EMP_END_DT The date an EMPLOYEE is terminated.
EMP_SUPERVISOR_ID The unique identifier associated with supervisor of the EMPLOYEE.
EMPLOYMENT_STATUS Independent EMPLOYMENT STATUS is the category of a person's employment condition.
E.g. full-time, part-time, etc. Currently being used by PSD.
EMPLOYMENT_STATUS_ID The unique identifier for an occurrence of an EMPLOYMENT STATUS.
EMPLOYMENT_STATUS_CD The code associated with the EMPLOYMENT STATUS.
EMPLOYMENT_STATUS_DESC The description of the EMPLOYMENT STATUS.
ENCLOSURE Independent ENCLOSURE is an item included with a WAIVER application.
ENCLOSURE_ID The unique identifier for an occurrence of an ENCLOSURE.
ENCLOSURE_CD The code associated with the ENCLOSURES. E.g. O, T, etc.
ENCLOSURE_DESC The description of the ENCLOSURES. E.g. Other, Transcripts, etc.
ENCLOSURE_WAIVER Dependent ENCLOSURE WAIVER is an association between an ENCLOSURE and a
WAIVER.
ENCLOSURE_ID The unique identifier for an occurrence of an ENCLOSURE.
FBI_STATUS Independent The Status from FBI
FBI_STATUS_ID The unique identifier for an occurrence of an FBI STATUS.
FBI_STATUS_CD The code associated with the FBI response. E.g. 'F" = Flag, 'C' = Clear.
FBI_STATUS_DESC The description of the FBI STATUS
FEE_LIST Independent FEE LIST is the cost catalog for different SERVICE TYPES.
FEE_LIST_ID The unique identifier for an occurrence of a FEE LIST.


FEE_LIST_DESC The description of the FEE LIST.
FEE_TYPE Independent FEE TYPE is the reason for the PAYMENT. E.g. Fingerprint collection,
Application processing, Exam fees, etc.
FEE_TYPE_ID The unique identifier for an occurrence of a FEE TYPE.
FEE_TYPE_CD The code associated with the FEE TYPE. E.g. A, Z, W, L
FEE_TYPE_CATEGORY The Category for the Fee Types
FEE_TYPE_DESC The description of the FEE TYPE. E.g. App, CC Fee Used, Waiver, SB1969.
FORMER_NAME Independent FORMER NAME is the record of the PERSON's prior names. E.g. Mary Smith
could change her name after marriage to Mary Smith-Lunsford
FORMER_NAME_ID The unique identifier for an occurrence of a FORMER NAME.
FRM_LAST_NM The former last name of a PERSON.
FRM_FIRST_NM The former first name of a PERSON.
FRM_MIDDLE_NM The former middle name of a PERSON.
FRM_NAME_CHANGE_DT The date on which the name was changed.
FULL_TIME Independent FULL TIME is the indicator whether the WAIVER Document is needed for a
full time position or a part time position.
FULL_TIME_ID The unique identifier for an occurrence of a FULL TIME.
FULL_TIME_CD The code associated with the FULL TIME. E.g. FT, PT1, PT2, PT3, etc.
FULL_TIME_DESC The description of the FULL TIME. E.g. Full time, Part time-1, Part time-2, Part
time-3,,None, etc.
GRADE Independent The grades that a DOCUMENT holder is allowed to teach.
GRADE_ID The unique identifier for an occurrence of a GRADE.
GRADE_CD The code associated with the GRADE. E.g. K-K , K-1.
GRADE_DESC The description of the GRADE.

JUSTIFICATION Independent JUSTIFICATION is the reason why a CO officer put a WAIVER on a certain


Agenda.
JUSTIFICATION_ID The unique identifier for an occurrence of a JUSTIFICATION.
JUSTIFICATION_CD The code associated with the JUSTIFICATION. E.g. 241
JUSTIFICATION_DESC The description of the JUSTIFICATION. E.g. Must take CBEST twice and pass
with a 41.
MAIL_CD Independent MAIL CD is type of correspondence that an ORGANIZATION is to receive.
E.g. Air Mail or E-Mail.
MAIL_CD_ID The unique identifier for an occurrence of a MAIL CD.
MAIL_CD_NM The descriptive name of the MAIL CD.
MAIL_TO Independent MAIL TO is used to indicate to whom a REJECT LETTER is addressed to. E.g.
A, N, I, etc.
MAIL_TO_ID The unique identifier for an occurrence of a MAIL TO.
MAIL_TO_CD The code associated with MAIL TO indicator. E.g. A, N, I, etc.
MAIL_TO_DESC The description of the MAIL TO indicator.
MAJ_MIN_EMP Independent MAJ MIN EMP is an indicator that a CRED SUBJECT is a major, minor or
emphasis.
MAJ_MIN_EMP_ID The unique identifier for an occurrence of a MAJ MIN EMP.
MAJ_MIN_EMP_CD The code associated with MAJ MIN EMP indicator. E.g. MAJ, MIN, EMP.
MAJ_MIN_EMP_DESC The description of the MAJ MIN EMP indicator. E.g. Major, Minor, Emphasis.
MAND_DENIAL Independent MAND DENIAL is the educational code used for the mandatory denial of an
APPLICATION. E.g.: 44346 - denial, 44346.1 - denial
MAND_DENIAL_ID The unique identifier for an occurrence of a MAND DENIAL.
MAND_DENIAL_CD The code associated with the MAND DENIAL.
MAND_DENIAL_DESC The description of the MAND DENIAL.
MAND_REVOKE Independent MAND REVOKE is the educational code used for the mandatory REVOKE a
DOCUMENT. E.g.: 44423 - revoke, 44424 - revoke, 44425 - revoke.


MAND_REVOKE_ID The unique identifier for an occurrence of a MAND REVOKE.
MAND_REVOKE_CD The code associated with the MAND REVOKE.
MAND_REVOKE_DESC The description of the MAND REVOKE.
NON_APP_STATUS Independent The status used to inactivate the approved program at the IHE's request. E.g. W=
approval withdrawn at institution's request. S = approval suspended at
institution's request.
NON_APP_STATUS_ID The unique identifier for an occurrence of a Non Approved status.
NON_APP_STATUS_CD The code associated with the Non Approved status.
NON_APP_STATUS_DESC The description for the Non Approved status.
NON_PUBLIC_INFO Independent NON PUBLIC INFO is a state code that is used to identify if a CASE is non
public information. The use of a code on a CASE will enable the CASE
information to be private and not disclosed to the public. E.g., Title 5 80309, Ed
code 44438-PA.
NON_PUBLIC_INFO_ID The unique identifier for an occurrence of a NON PUBLIC INFO code.
NON_PUBLIC_INFO_CD The code associated with the NON PUBLIC INFO legislation code.
NON_PUBLIC_INFO_DESC The description of the NON PUBLIC INFO legislation code.
NOTES Dependent NOTES is a free form text area to store information about various entities.
NOTES_ID The unique identifier for an occurrence of a NOTE.
NOTES_TEXT The text of the NOTE.
NOTES_TYPE The type of NOTE. E.g. CASE note, APPLICATION note, etc.
NOTES_DT The date a NOTE was created.
REJECT_LETTER_ID The unique identifier for an occurrence of a REJECT LETTER.


OFFENSE Independent OFFENSE is a code that describes the offense of a PERSON. E.g., CCS, CCOX,
S, etc.
OFFENSE_ID The unique identifier for an occurrence of an OFFENSE.
OFFENSE_CD The code associated with the OFFENSE.
OFFENSE_DESC The description of the OFFENSE.
ORG_ADDR Independent ORG ADDR is a physical location of an ORGANIZATION place of business.
ORG_ADDR_ID The unique identifier for an occurrence of an ORGANIZATION ADDRESS.
STATE_ID The unique identifier for an occurrence of a STATE.
ZIP_CODE_ID The unique identifier for an occurrence of a ZIPCODE.
ORG_ADDR_LINE_1 The first line of an ORGANIZATION's ADDRESS.
ORG_ADDR_LINE_2 The second line of an ORGANIZATION's ADDRESS.
ORG_ADDR_CITY The city of an ORGANIZATION's ADDRESS.
ORG_ADDR_PROVINCE The province where the ORGANIZATION is located.

ORG_ADDR_COUNTY The county of an ORG ADDR.
ORG_TYPE Independent ORG TYPE indicates the type of an ORGANIZATION. E.g. IHE, employers,
NPS, COE, NPA, district, etc.
ORG_TYPE_ID The unique identifier for an occurrence of a ORGANIZATION TYPE.
ORG_TYPE_NM The descriptive name of the ORGANIZATION TYPE.
ORGANIZATION Independent ORGANIZATION is an administrative and functional structure. E.g. A business
or IHE, COE, ASSESSOR, District, etc.
ORG_NM The name of the ORGANIZATION.
ORG_CD The code associated with the ORGANIZATION.
ORG_PARENT_ID The unique identifier associated with an ORGANIZATION. E.g. A middle
school will be related to a district, and then a district will be related to a county.


ORG_TYPE_ID The unique identifier for an occurrence of a ORGANIZATION TYPE.
MAIL_CD_ID The unique identifier for an occurrence of a MAIL CD.
ORG_SB1666_RANK The Academic Performance Index ranking of the Organization.
ORG_SB1666_FLG An indicator that states an ORGANIZATION is an API school participating in
the SB1666 program.
ORG_VGS_FLG An indicator that states an ORGANIZATION of a STATE does or does not
respond to VGS inquiries.
ORG_PH_NUM The phone number of the ORGANIZATION.
ORG_FAX_NUM The fax number of the ORGANIZATION.
ORG_EMAIL The email address of the ORGANIZATION.
ORG_APB_FLG An indicator that states an ORGANIZATION is placed on APB receiving list.
ORG_INACTIVE_DT The date that an ORGANIZATION becomes inactive.
ORG_DON_VALID_DT The month/year a DON is valid until. MM/CCYY
ORG_BTSA_FLG An indicator that states an ORGANIZATION has a beginning teacher program.
ORG_PLAN_TO_DEVELOP_DT The MM/CCYY a plan to develop program is valid until.
ORG_INDUCTION_FLG An indicator that states an ORGANIZATION has an Induction program.
ORG_ADDR_ID The unique identifier for an occurrence of the primary ORGANIZATION
ADDRESS.
OUT_OF_STATE Independent OUT OF STATE indicates whether the committee approved sending the CASE
information to another state.
OUT_OF_STATE_ID The unique identifier for an occurrence of an OUT OF STATE.
OUT_OF_STATE_CD The code associated with the OUT OF STATE selection. E.g., SEND
REQUESTED INFO.
PAYMENT Independent PAYMENT is a financial transaction paid for services rendered by CCTC. E.g.
Application for credential, waiver, etc.

PAYMENT_STATUS_ID The unique identifier for an occurrence of PAYMENT STATUS.
FEE_TYPE_ID The unique identifier for an occurrence of a FEE TYPE.


PAY_AMT The total payment (CC + CASH + CHECK/MO ) amount of a PAYMENT.
PAY_CHQ/MO_NUM The check or money order number of a PAYMENT. (Currently not being used)
PAY_CC_NUM The credit card number of a PAYMENT. (Currently not being used)
PAY_CC_OWNER_NM The owner of the credit card used for a PAYMENT. (Currently not being used)
PAY_SET_DT The date the bank informed CCTC that a check did not clear.
PAY_CLEAR_DT The date a bad PAYMENT was cleared.
PAY_DEFAULT_AMT The amount charged to APPLICATION PAYMENT for defaulting the past
payments.
PAY_OLD_PAYMENT_ID The unique identifier for an occurrence of an old PAYMENT. This is how you
relate an OLD PAYMENT to a new PAYMENT.
PAY_BALANCE_AMT The difference between the sum of the APPLICATION amount and the payment
received. This is Unclear amount in legacy system.
PAY_REC_DT The date a PAYMENT is received.
PAY_DEPOSIT_DT The date a payment was deposited to the bank.
PAY_COMMENTS The text that is associated with the PAYMENT.
PAY_FOIL_NUM The number given by DGS to represent that a bad check record locator
PAY_CONFIRM_NUM The confirmation number for a PAYMENT received over the internet.
PAY_CC_EXP_MNTH The credit card expiration month of a PAYMENT. (Currently not being used)
PAY_CC_EXP_YEAR The credit card expiration year of a PAYMENT. (Currently not being used)
PAY_CASH_AMT The cash amount that was received for the PAYMENT.
PAY_CHECK_MO_AMT The check and money order amount that was received for the PAYMENT.
PAY_CC_AMT The credit card amount that was received for the PAYMENT.

PAYMENT_APPLICATION Dependent PAYMENT APPLICATION is the association between a PAYMENT and an
APPLICATION.
PAYMENT_APPLICATION_ID The unique identifier for an occurrence of a PAYMENT APPLICATION.
PAY_APP_TOTAL_FEE The total fee of the APPLICATION associated with a PAYMENT.
PAYMENT_STATUS Independent PAYMENT STATUS is the standing of a payment. E.g. Pending, Denied, etc.
PAYMENT_STATUS_ID The unique identifier for an occurrence of PAYMENT STATUS.
PAYMENT_STATUS_CD The code associated with the PAYMENT STATUS.


PAYMENT_STATUS_DESC The description of the PAYMENT STATUS.
PER_ADDR Independent PER ADDR is a physical location of a PERSON's address.
PER_ADDR_ID The unique identifier for an occurrence of a PERSON'S ADDRESS.
ZIP_CODE_ID The unique identifier for an occurrence of a ZIPCODE.
PER_ADDR_LINE_1 The first line of the PERSON's ADDRESS.
PER_ADDR_LINE_2 The second line of the PERSON's street address.
PER_ADDR_CITY The city associated with the PERSON's ADDRESS.
PER_ADDR_PROVINCE The province where the ORGANIZATION is located.

PER_ADDR_COUNTY The county of a PER ADDR.
PERMIT Dependent PERMIT is the type of DOCUMENT issued to a PERSON.
PERMIT_ECE_UNIT The number of early childhood education units that a PERSON needs to upgrade
to the next level of PERMIT.
PERMIT_ECE_YRS_FLG An indicator that states a PERSON needs only early childhood education
experience to upgrade to the next PERMIT.
This field will not be used in the future.
PERMIT_OPTION_FLG An indicator that states which option a PERSON is being granted a PERMIT
under.
PERMIT_GEN_UNIT The number of general units needed to upgrade to the next level of PERMIT.
PERMIT_SUPV_UNIT The number of supervised program units that a PERSON needs to upgrade to the
next authorization.
PERMIT_DEGREE_FLG An indicator that states a PERSON has obtained a DEGREE and there are no
credits needed to renew a PERMIT.
PERMIT_CUR_FLG An indicator states that a PERSON needs curriculum units to upgrade to the next
PERMIT.
PERMIT_CFC_FLG An indicator that states a PERSON needs Childhood Family Community units to


upgrade to the next PERMIT.
PERMIT_CGD_FLG An indicator that states a PERSON needs Childhood Growth Development units
to upgrade to the next PERMIT.
PERMIT_ENG_FLG An indicator that states a PERSON needs English units to upgrade to the next
PERMIT.
PERMIT_SS_FLG An indicator that states a PERSON needs Social Science units to upgrade to the
next PERMIT.
PERMIT_MATH_FLG An indicator that states a PERSON needs Math units to upgrade to the next
PERMIT.
PERMIT_HUM_FLG An indicator that states a PERSON needs Humanities units to upgrade to the next
PERMIT.
PERSON Independent PERSON is an individual that has submitted an application or service request, or
is a contact of CCTC. E.g. teacher, representative, etc.
PROFESSION_ID The unique identifier for an occurrence of a PROFESSION.
EMPLOYMENT_STATUS_ID The unique identifier for an occurrence of an EMPLOYMENT STATUS.
PREFIX_ID The unique identifier for an occurrence of a PREFIX.
DPP_STATUS_ID The unique identifier for an occurrence of a DPP STATUS.
ED_LEVEL_ID The unique identifier for an occurrence of an ED LEVEL.
PER_SB1666_APPLICANT_ID The unique identifier associated with a PERSON participating in the SB1666
program.
SB1666_PRG_STATUS_ID The unique identifier for an occurrence of a SB1666 PRG STATUS.
PER_SB1666_STATUS_FROM_DT The date the SB1666 STATUS was last changed.
PER_SB1666_STATUS_TO_DT The date the SB1666 STATUS will change, if known.
PER_SSN The Social Security Number of a PERSON. Required for only TEACHER
records.
PER_LAST_NM The last name of the PERSON.
PER_FIRST_NM The first name of the PERSON.
PER_MIDDLE_NM The middle name of the PERSON.
PER_HOME_PH_NUM The home phone number of the PERSON.
PER_WORK_PH_NUM The work phone number of the PERSON.
PER_WORK_PH_NUM_EXT The number of a PERSONs work phone number extension.
PER_EMAIL The email address of the PERSON.
PER_FAX_NUM The fax number of the PERSON.


PER_MOBILE_NUM The mobile number of the PERSON.
PER_SEX The sex of the PERSON.
PER_DOB The date of birth of the PERSON. Required for only TEACHER records.
PER_POB The place of birth of the PERSON.
PER_HT The height of the PERSON.
PER_WT The weight of the PERSON.
PER_EYE_COLOR The eye color of the PERSON.
PER_HAIR_COLOR The hair color of the PERSON.
PER_ETHNICITY The ethnicity of the PERSON.
PER_CITIZENSHIP The citizenship of the PERSON.
PER_DEMOGRAPHIC The demographic of the PERSON.
PER_FBI_NUM The FBI number of the PERSON.
PER_DOJ_STATUS_DT The date a DOJ response is received.
DOJ_STATUS_ID The unique identifier for an occurrence of an DOJ STATUS.
FBI_STATUS_ID The unique identifier for an occurrence of an FBI STATUS.
PER_FBI_STATUS_DT The date an FBI response is received.
PER_JACKET_CONVERT_FLG An indicator that states that the PERSON record has been converted from the
history tape.
PER_FEE_CREDIT_IND An indicator that states if a PERSON has used, not used or has a FEE CREDIT.
PER_FEE_CREDIT_AMT The amount of the FEE CREDIT.
PER_SLMS_MATCH An indicator that states a SLMS match has occurred.
PER_LAST_UPDATE_DT The date that a PERSON record was last updated.
PER_MATERIAL_IN_HOLD An indicator that states the PERSON has material on hold at the Commission.
PER_TEACHER_FLG An indicator that states a PERSON is a teacher. A teacher is a PERSON that has
applied for a DOCUMENT or a PERSON that has been granted a DOCUMENT.
This indicator does not need to be used when DPP enters a PERSON into the
system for creating a CASE.
PER_DPP_DT The date when the DPP Status was submitted for the PERSON.
PER_USER_INITIAL The initials of the PERSON. Used with legacy data.
PER_PROF_FIT_QU_FLG An indicator that states a PERSON has answered the professional fitness
questions as "YES."
PER_JOB_TITLE The job title of a PERSON at an ORGANIZATION.
PER_ADDR_ID The unique identifier for an occurrence of the primary PERSON ADDRESS.

PERSON_DEGREE Dependent PERSON DEGREE is an association between a PERSON, ORGANIZATION,


DEGREE and DEGREE SUBJECT, which represents the information captured
about a PERSON's DEGREE.
DEGREE_TYPE_ID The unique identifier for an occurrence of a DEGREE TYPE.
DEGREE_SUBJECT_ID The unique identifier for an occurrence of a DEGREE SUBJECT.
MAJOR_MINOR_ID The unique identifier for an occurrence of a MAJOR MINOR.
PER_DEG_YR The year a PERSON earned the DEGREE.
PER_DEG_COMMENT The comment related to a PERSON DEGREE. E.g. Foreign Degree.
PERSON_ORGANIZATION Dependent PERSON ORGANIZATION is an association between a PERSON and an
ORGANIZATION.
PER_ORG_SB1666_ST_DT The date received from CCTC for start of first qualified employment.
PER_ORG_SB1666_REC_DT The date CCTC receives end-of-year 1 employment verification.
PER_ORG_SB1666_QUAL_TIME The qualification time in months that a PERSON has participated in the SB1666
program.
PER_ORG_SB1666_QUAL_FLG An indicator that states employment did or did not qualify.
PER_ORG_AUTH_LIMIT The power that a person's has to sign for an ORGANIZATION.
PER_ORG_AUTH_FLG An indicator that states a PERSON is authorized to sign for an
ORGANIZATION.
PER_ORG_JOB_TITLE The job title of a PERSON at an ORGANIZATION.
PER_ORG_INACTIVE_DT The date a PERSON is no longer part of an ORGANIZATION.
PER_ORG_DEPT The department the PERSON belongs to at the ORGANIZATION.
PER_ORG_GRADE The GRADE that a PERSON has in the SB1666 program.
POSITION Independent POSITION is the role that an EMPLOYEE holds in the ORGANIZATION. E.g.
Credentialing Officer, Cashier, etc.
POSITION_ID The unique identifier for an occurrence of a POSITION.
POS_CD The code associated with the POSITION.
POS_DESC The description of the POSITION.


POS_START_DT The date a POSITION is effective.
POS_END_DT The date a POSITION is inactive.
PRE_INV_NU_COC_DECISION Independent PRE INV NU COC DECISION is a code that is used only for 'Pre Investigation'
and 'Not Under' for a CASE. E.g. CLOSE, GRANT, PURSUE,
CLOSE/GRANT.
PRE_INV_NU_COC_DECISION_ID The unique identifier for an occurrence of a PRE INV COC DECISION.
PRE_INV_NU_COC_DECISION_CD The code associated with the PRE INV COC DECISION.
PRE_INV_NU_COC_DECISION_DESC The description of the PRE INV COC DECISION.
PREFIX Independent PREFIX is a title placed before a person's name. E.g. Mr., Mrs., etc.
PREFIX_ID The unique identifier for an occurrence of a PREFIX.
PREFIX_NM The name of the PREFIX.
PROFESSION Independent PROFESSION is the occupation of a PERSON. E.g. teacher, administrator, etc.
PROFESSION_ID The unique identifier for an occurrence of a PROFESSION.
PROFESSION_DESC The description of the PROFESSION.
RECRUIT_EFFORT Independent RECRUIT EFFORT taken by an ORGANIZATION in order to find a qualified
credential holder.
RECRUIT_EFFORT_ID The unique identifier for an occurrence of a RECRUITMENT EFFORT.
RECRUIT_EFFORT_CD The code associated with the RECRUITMENT EFFORT. E.g. ‘E.’
RECRUIT_EFFORT_DESC The description of the RECRUITMENT EFFORT. E.g. Internet.
RECRUIT_WAIVER Dependent RECRUIT WAIVER is an association between a RECRUIT and a WAIVER
RECRUIT_EFFORT_ID The unique identifier for an occurrence of a RECRUITMENT EFFORT.
REJECT Independent REJECT is the reasons an APPLICATION can be rejected. E.g. 2YRS = 2 years
of experience needed for professional admin cred, CRED = Copy of out-of-state


credential needed, etc
REJECT_ID The unique identifier for an occurrence of a REJECT CODE.
REJECT_CD The code associated with the REJECT CODE. E.g. 6??
REJECT_DESC The description of the REJECT CODE. E.g. Need 6 semester units.
REJECT_CATEGORY_ID The parent ID of the reject code.
REJECT_INACTIVE_DT The date a REJECT code becomes inactive.
REJECT_TEXT The text of the related leaflet to the reject code that will be printed with a
DOCUMENT.
REJECT_LEAFLET_NO The reference numbers of the Reject Leaflets associated with the REJECT code.
REJECT_LETTER Independent REJECT LETTER is an association between an APPLICATION and REJECT
TYPE.
REJECT_TYPE_ID The unique identifier for an occurrence of a REJECT TYPE.
REJECT_LTR_DT The date an APPLICATION REJECT letter was created..
REJECT_LTR_SENT_FLG An indicator that states if the REJECT LETTER has been sent to the applicant.
REJECT_LTR_PRINT_FLG An indicator that states if the REJECT LETTER has been printed.
REJECT_LTR_COMMENT The last paragraph of the REJECT LETTER.
REJECT_LETTER_LINEITEM Dependent REJECT LETTER LINEITEM is an association between a REJECT LETTER
and a REJECT. It stores all REJECT CODES associated with the REJECT
LETTER.
REJECT_ID The unique identifier for an occurrence of a REJECT CODE.
REJECT_LETTER_LINE_NUM The line number for the order of the reject codes on the REJECT LETTER.
REJECT_LETTER_DEFAULT The variable text that will be appended at the end of the Reject Description
Paragraph.
REJECT_RECIPIENT Dependent REJECT RECEIPT is an association between an ORGANIZATION and a
REJECT LETTER. This entity will be used to identify the TO and CC for a
REJECT LETTER.


REJECT_RECIPIENT_TO_FLG An indicator that states which ORGANIZATION the REJECT LETTER is
addressed to in the TO: field of the letter.
REJECT_TYPE Independent REJECT TYPE is the category of reject letter that is sent and also restricts the
REJECT CODES available depending on REJECT TYPE. E.g. Fingerprint
reject, Cashiering reject, etc.
REJECT_TYPE_ID The unique identifier for an occurrence of a REJECT TYPE.
REJECT_TYPE_CD The code associated with the REJECT TYPE. E.g. CASH, FP, CRED.
REJECT_TYPE_DESC The description of the REJECT TYPE code.
RENEWAL Independent RENEWAL is a code used as for the renewal of a DOCUMENT.
RENEWAL_CD The code associated with the RENEWAL. E.g. R21.
RENEWAL_DESC The description of the RENEWAL code. E.g. ???
LEAFLET_TEXT The text to be printed from the leaflet.
RENEWAL_PGA_IND An Indicator that states a RENEWAL code is eligible for the Professional
Growth Audit
RENEWAL_TC_CODE Dependent RENEWAL TC CODE is a reference and EDIT table used to process validation
RENEWAL_TC_CODE_BEGIN_DT The begin date for valid period for the combination of Renewal and TC Codes.
RENEWAL_TC_CODE_END_DT The end date for valid period for the combination of Renewal and TC Codes.
REPORT_CATEGORY Independent REPORT CATEGORY is the sub category on a consent calendar or APB. E.g.
suspension, revoke, mandatory denials, etc.
REPORT_CATEGORY_ID The unique identifier for an occurrence of a REPORT CATEGORY.
REPORT_CATEGORY_CD The code associated with the REPORT CATEGORY.
REPORT_CATEGORY_DESC The description of the REPORT CATEGORY code.


REPORT_STATUS Independent The Report Status for the Consent Calender. E.g. Close, Open.
REPORT_STATUS_ID The unique identifier for an occurrence of the REPORT STATUS.
REPORT_STATUS_CD The code associated with the REPORT STATUS.
REPORT_STATUS_DESC The description of the REPORT STATUS code. E.g. OPEN, CLOSE.

REPORT_TYPE Independent REPORT TYPE is the type of list a PERSON is put on. E.g. consent calendar or
APB.
REPORT_TYPE_ID The unique identifier for an occurrence of the REPORT TYPE.
REPORT_TYPE_CD The code associated with the REPORT TYPE.
REPORT_TYPE_DESC The description of the REPORT TYPE code. E.g. APB or CONSENT
CALENDAR.
RESP_EMP Dependent RESP EMP is an association between RESPONSIBILITY and an EMPLOYEE
RESPONSIBILITY_ID The unique identifier for an occurrence of a RESPONSIBILITY.
RESP_STATUS Independent The status of the RESPONSE. E.g. 1=Ca No Hit 2=CA Hit 3=FBI No Hit
4=FBI Hit 5=Delay 6= CA Reject 7= FBI Reject
RESP_STATUS_ID The unique identifier for an occurrence of a RESPONSE STATUS.
RESP_STATUS_CD The status of the RESPONSE. E.g. 1=Ca No Hit 2=CA Hit 3=FBI No Hit
4=FBI Hit 5=Delay 6= CA Reject 7= FBI Reject
RESP_STATUS_DESC The description of the RESPONSE STATUS.
RESPONSE Independent RESPONSE is the information coming from the DOJ/FBI about a PERSON.
E.g. RAP sheet or no RAP sheet.
RESPONSE_ID The unique identifier for an occurrence of a RESPONSE.
RESP_SSN The social security number sent in the DOJ/FBI RESPONSE.
RESP_LAST_NM The last name of the applicant.


RESP_FIRST_NM The first name of the applicant.
RESP_MIDDLE_INITIAL The middle initial of the applicant
RESP_STREET_NUM The street number of the PERSON's address.
RESP_ADDR_DIR The direction of the PERSON's address.
RESP_STREET_NM The street name of the RESPONSE PERSON's address.
RESP_APT_NUM The apartment number of the RESPONSE PERSON's address.
RESP_CITY The city of the RESPONSE PERSON's address.
RESP_STATE The state of the RESPONSE PERSON's address.
RESP_ZIP_CD The zip code of the RESPONSE PERSON's address.
RESP_ZIP_2 The extra zip code of the RESPONSE PERSON's address.
RESP_AKA_1 The first AKA name of the PERSON coming from the DOJ/FBI interface.
RESP_AKA_2 The second AKA name of the PERSON coming from the DOJ/FBI interface.
RESP_AKA_3 The third AKA name of the PERSON coming from the DOJ/FBI interface.
RESP_AKA_4 The fourth AKA name of the PERSON coming from the DOJ/FBI interface.
RESP_DOB The date of birth of the PERSON. Format is (CCYYMMDD).
RESP_DOJ_CDL The California Drivers License Number sent through the DOJ/FBI RESPONSE.
There can be up to five CDLs.
RESP_OCA The SSN of the person coming from DOJ or 6 digit identifier the hard cards. The
master case file number for a record.
RESP_FP_DT The date the fingerprint was captured (CCYYMMDD).
RESP_DOJ_DT The date the response was sent to CCLD (CCYYMMDD).
RESP_APP_TYPE The application type that a response PERSON was applying for when the
RESPONSE came through. E.g. teacher credential.
RESP_CII_NUM The DOJ unique identifier. A number assigned by DOJ to a criminal history
record.
RESP_STATUS_ID The unique identifier for an occurrence of a RESPONSE STATUS.
RESP_ATI_NUM The Applicant Tracking Identifier number associated with a unique fingerprint
transaction.
RESP_CARD_ID The card identifier number of the RESPONSE PERSON.
RESP_APPLICANT The written text returned from the DOJ/FBI RESPONSE.
RESPONSIBILITY Independent RESPONSIBILITY is the granted right of an EMPLOYEE to have certain access
to views within the system.
RESPONSIBILITY_ID The unique identifier for an occurrence of a RESPONSIBILITY.
RSPB_CD The code associated with the RESPONSIBILITY.


RSPB_DESC The description of the RESPONSIBILITY.
RYAN_CRED Dependent CREDENTIAL is a type of DOCUMENT that is issued to a PERSON. E.g. Ryan
Single Subject.
RYAN_CRED_TP_YR The year of the Teacher Preparation was completed.
RYAN_CRED_TP_ST The state that the Teacher Preparation was completed in.
RYAN_CRED_TP_INST The institute that supplied the Teacher Preparation program.
SB_1969 Dependent SB 1969 is a type of DOCUMENT.
TRAINING_TYPE_ID The unique identifier for an occurrence of a TRAINING TYPE.
SB_COUNTY_TRAINING_CD The code associated with the county that is responsible for issuing the SB 1969.
SB_DISTRICT_TRAINING_CD The code associated with the district that is responsible for issuing the SB 1969.
SB_IHE_TRAINING_CD The code associated with the IHE that responsible for issuing the SB 1969.
SB_AGENCY_TRAINING_CD The code associated with the agency that is responsible for issuing the SB 1969.
SB1666_PRG_STATUS Independent SB1666 PRG STATUS is the status of the Teacher Fellowship Program,
SB1666.
SB1666_PRG_STATUS_ID The unique identifier for an occurrence of a SB1666 PRG STATUS.
SB1666_PRG_STATUS_CD The code associated with the SB1666 PRG STATUS.
SB1666_PRG_STATUS_DESC The description of the SB1666 PRG STATUS.
SB395 Independent SB395 is an interface table that stores information coming from WEST ED.
SB395_ID The unique identifier for an occurrence of a SB395.
SB395_SSN The social security number of an individual that has the participated in the


training program.
SB395_WEST_ED_ID The unique identifier for an occurrence of an WEST ED record. This is sent
through the WEST ED interface.
SB395_LAST_NM The last name of a individual that participated in the training program.
SB395_FIRST_NM The first name of a individual that participated in the training program.
SB395_DOB The date of birth for an individual that participated in the training program.
SB395_ZIP The zip code of an individual that participated in the training program.
SB395_CERT_DT The date an individual passed the training program for a SA17.
SB395_CITY The city of the individual address that participated in the training program.
SB395_STATE The state of the individual address that participated in the training program.
SB395_STREET The street address of the individual that participated in the training program.
SERVICE_FEE_LIST Dependent SERVICE FEE LIST is an association between a FEE LIST and SERVICE
TYPE.
FEE_LIST_ID The unique identifier for an occurrence of a FEE LIST.
PRICE_AMT The dollar amount for the services rendered
PRICE_END_DT The date when the price amount is no longer valid
PRICE_START_DT The date when the price amount is valid
SERVICE_RQST Independent SERVICE RQST is a request for specific service made by PERSON.
SERVICE_RQST_ID The unique identifier for an occurrence of a SERVICE RQST.
SERVICE_STATUS_ID The unique identifier for an occurrence of a SERVICE STATUS.
SERV_RQST_NUM The number of a SERVICE RQST.
SERV_RQST_CUST_NUM The customer number of a SERVICE RQST.
SERV_RQST_OPEN_DT The date a SERVICE RQST was opened.
SERV_RQST_CLOSE_DT The date a SERVICE RQST was closed.
SERV_RQST_REOPEN_DT The date a SERVICE RQST was reopened.
SERV_RQST_DESC The description of the SERVICE RQST.
SERV_RQST_PRIORITY The priority of the SERVICE RQST.


SERV_RQST_SEVERITY The severity of the SERVICE RQST.
SERV_RQST_ACTUAL_RESP_DT The actual response date of the SERVICE RQST.
SERV_RQST_TITLE The title of the SERVICE RQST.
SERV_RQST_EXP_CLOSE_DT The expected close date of the SERVICE RQST.
SERVICE_STATUS Independent SERVICE STATUS is the condition of a SERVICE REQUEST. E.g. opened,
waiting reply, closed, etc.
SERVICE_STATUS_ID The unique identifier for an occurrence of a SERVICE STATUS.
SERV_STATUS_CD The code associated with the SERVICE STATUS.
SERV_STATUS_DESC The description of the SERVICE STATUS.
SERVICE_TYPE Independent SERVICE TYPE is the classification of the kind of DOCUMENT being applied
for. E.g. RYAN CREDENTIAL, PERMIT, WAIVER, NOTICE, CIC,
SERVICE_TYPE_CD The code associated with the SERVICE TYPE.
SERVICE_TYPE_DESC The description of the Service Type. E.g. RYAN, Standard, General, Permit,
SB1969, etc.
SERVICE_TYPE_WAIVER_FLG An indicator that states a SERVICE TYPE has no fee associated with it.

SERVICE_TYPE_DOC_TITLE Independent The valid combination of the Service Type and the Document Title.
SERVICE_TYPE_DOC_TITLE_ID The unique identifier for an occurrence of a SERVICE TYPE and DOC TITLE.
LOV_TYPE The type of the List of Value 'CTC_DOC_TITLE'
DOC_TITLE_CD The code for the DOCUMENT TITLE

SLMS Independent SLMS is the State Licensing Match System (SLMS) interface used to locate
PERSON's that are not in good standing with the Department of Child Services.
E.g. A parent has not paid child support will get reported to the county and
consequently get a SLMS CASE.


SLMS_ID The unique identifier for an occurrence of a SLMS.
SLMS_SSN The social security number sent through the SLMS interface identifying a SLMS
PERSON.
SLMS_TYPE_ID The unique identifier for an occurrence of an SLMS TYPE.
SLMS_COUNTY The county where the DA has filed the compliant.
SLMS_COUNTY_NUM The number associated with the COUNTY that submitted the SLMS MATCH.
SLMS_CASE_ID The unique identifier for an occurrence of an SLMS CASE sent through the
SLMS interface.
SLMS_DT The date a SLMS APP was filed.
SLMS_SUSPENDED_DT The date a DOCUMENT was suspended.
SLMS_RELEASED_DT The date a DOCUMENT or APPLICATION was released from being
suspended.
SLMS_STAMP_NUM The stamp number of an APPLICATION that is in process when a SLMS match
occurs.
SLMS_LETTER_DT The date a SLMS letter was sent out.
SLMS_SOURCE The source of where the SLMS interface data comes from. E.g. Monthly or
Weekly.
SLMS_LAST_NM The last name of SLMS PERSON record used to match SLMS records to a
PERSON.
SLMS_FOUR_MNTH_FLG The Four month Flag for SLMS
SLMS_TYPE Independent The severity type of SLMS case. E.g. 150 or 30 day.
SLMS_TYPE_ID The unique identifier for an occurrence of an SLMS TYPE.
SLMS_TYPE_CD The code associated with the SLMS TYPE. E.g. 150, 30
SLMS_TYPE_DESC The description of the SLMS TYPE.
SORT_PRIORTY Independent SORT PRIORTY is the level which a Waiver will be reconsidered. The lower
the level, the higher the priority. E.g. 1, 2, 3, etc.
SORT_PRIORITY_ID The unique identifier for an occurrence of a SORT PRIORITY.
SORT_PRIORITY_CD The code associated with the SORT PRIORITY.
SORT_PRIORITY_DESC The description associated with the SORT PRIORITY.
SP_GRADE Independent SP GRADE is the special grades a DOCUMENT holder is allowed to teach.


SP_GRADE_ID The unique identifier for an occurrence of an SPECIAL GRADE.
SP_GRADE_CD The code associated with the SPECIAL GRADE. E.g. K-K , K-1.
SP_GRADE_DESC The description of the SPECIAL GRADE.
STAFF_ACTION Independent STAFF ACTION is the action taken by the EMPLOYEE for a CASE. E.g.
GRANT, CLOSE, RF, RFRDOJ, REJECT, OIE, CLOSE/GRANT
STAFF_ACTION_ID The unique identifier for an occurrence of a STAFF ACTION.
STAFF_ACTION_CD The code associated with the STAFF ACTION.
STAFF_ACTION_DESC The description of the STAFF ACTION. E.g. GRANT, CLOSE, RF, RFRDOJ,
REJECT, OIE, GRANT/CLOSE
STAFF_RECOM Independent STAFF RECOM is the Credentialing Officer's recommendation of what action
should be taken on a WAIVER application.
STAFF_RECOM_ID The unique identifier for an occurrence of a STAFF RECOMMENDATION.
STAFF_RECOM_CD The code associated with the STAFF RECOMMENDATION.
STAFF_RECOM_DESC The description of the STAFF RECOMMENDATION.
STATE Independent STATE is a region in the US. E.g. New Mexico, North Carolina, etc.
STATE_CD The code associated with the STATE.
STATE_DESC The description of the STATE.
SUBJECT_MATTER Dependent SUBJECT MATTER is an approved subject matter program that an
ORGANIZATION can teach. E.g. A program to teach the instructor's how to
teach a certain subject.
SUBJECT_MATTER_ID The unique identifier for an occurrence of a SUBJECT MATTER program.
SUBM_APR_REGS_STATUS An indicator that states a SUBJECT MATTER program was approved under
1983 regs.


SUBM_ENROLL_DT The date a SUBJECT MATTER program was enrolled.
SUBM_COMP_REGS_DT The date a SUBJECT MATTER program was completed.
SUBM_APPR_STAND_DT The date a SUBJECT MATTER program was approved.
SUBM_EXPIRE_DT The date a SUBJECT MATTER program expired.
SUBM_COORDINATOR The coordinator of the subject matter program.
SUBM_COMMENTS Additional comments for the SUBJECT MATTER.
SUBM_DEPT The department of the coordinator of the subject matter program.
TC_CODE Independent TC CODE is a specific requirement for a RENEWAL code.
TC_CODE_CD The code associated with the TC CODE. E.g. ‘P.’
TC_CODE_DESC The description of the TC CODE. E.g. CPR.
LEAFLET_TEXT The text to be printed from the leaflet.
TERM Independent TERM describes the condition under which the holder obtained the document
and the requirements for renewals. E.g. CL = Clear; PC = Professional clear;
EM = Emergency; etc.
TERM_CD The code associated with the TERM. E.g. ‘PC.’
TERM_DESC The description of the TERM. E.g. Professional Clear
TEST Independent TEST is the name of particular TEST. E.g. CBEST, Praxis, RICA, etc.
TEST_ID The unique identifier for an occurrence of a TEST.
TEST_CD The code associated with the TEST. E.g. CBEST.
TEST_DESC The description of the TEST. E.g. California Basic Educational Skills Test.
TEST_DET Independent TEST is an exam a PERSON takes in order to be eligible for certain
DOCUMENT. E.g. CBEST, PRAXIS II French, Productive Language Skills,
SSAT Japanese, etc
TEST_DET_ID The unique identifier for an occurrence of a TEST DET.
TEST_START_DT The date that the TEST is active.


TEST_OVERALL_PASS_SCORE The overall passing score of the total from the SUB TEST.
TEST_END_DT The date that a TEST is inactive.
TEST_ACTIVE_FLG An indicator that states the TEST is currently active.
SUB_TEST_NM The name of the SUB TEST for a particular TEST.
SUB_TEST_EXAM_NUMBER The exam number of a SUB TEST.
SUB_TEST_PASS_SCORE The pass score of a SUB TEST.
SUB_TEST_MIN_SCORE The minimum passing score of a SUB TEST.
TEST_RESULT Independent TEST RESULT is an association between a TEST and a PERSON. The contents
within the table represent the exam results.
TEST_RESULT_ID The unique identifier for an occurrence of a TEST RESULT.
TEST_RESULT_SSN The social security number of the PERSON that took the TEST.
TEST_RESULT_LAST_NM The last name of an individual who is associated with this TEST RESULT.
TEST_RESULT_MIDDLE_NM The middle name of an individual who is associated with this TEST RESULT.
TEST_RESULT_FIRST_NM The first name of an individual who is associated with this TEST RESULT.
TEST_RESULT_SUB_TEST_NM The name of the Sub Test for a TEST.
TEST_RESULT_DT The date that the TEST was taken.
TEST_RESULT_PASS_FAIL An indicator that a TEST RESULT was passed or failed.
TEST_RESULT_OVERALL_SCORE The overall passing score of the TEST RESULT.
TEST_RESULT_VENDOR_ID The unique identifier associated with TEST RESULT VENDOR identifier. This
is the number sent by the ETS or NES.
TEST_RESULT_CBEST_WRITE The test result for the write section of CBEST.
TEST_RESULT_CBEST_READ The test result for the read section of CBEST.
TEST_RESULT_CBEST_MATH The test result for the math section of CBEST.
TIMESHEET Independent TIMESHEET is the reported TIME of an EMPLOYEE for a specific period. A
TIMESHEET is made up of many time units.
TIMESHEET_ID The unique identifier for an occurrence of a TIMESHEET.
TIMESHEET_APPROVED_ID The EMPLOYEE ID of the EMPLOYEE who has approved the TIMESHEET.
TIMESHEET_HR The hours recorded for a TIMESHEET.
TIMESHEET_PAY_PERIOD The pay period of a TIMESHEET.


TPREP_LEVEL Independent TPREP LEVEL is the teacher preparation level at which a DOCUMENT is
granted.
TPREP_LEVEL_CD The code associated with the TPREP LEVEL. E.g. 8
TPREP_LEVEL_DESC The description of the TPREP LEVEL. E.g. 80499.
TRAINING_TYPE Independent TRAINING TYPE is a SB1969 training classification. E.g. ELD, SDAIE, ELD
& SDAIE
TRAINING_TYPE_ID The unique identifier for an occurrence of a TRAINING TYPE.
TRAINING_TYPE_CD The code associated with the TRAINING TYPE.
TRAINING_TYPE_DESC The description of the TRAINING TYPE.
VGS Dependent VGS is Verification of Good Standing from another state. E.g. A teacher holds a
credential in another state, that teacher would receive a VGS stating that the
teacher holds credential in that particular state.
VGS_STATUS_ID The unique identifier for an occurrence of Verification of Good Standing
STATUS.
VGS_STATUS_DT The date when the verification of good standing status changed.
VGS_STATUS Independent VGS STATUS indicates whether or not the applicant is in good standing from
another state. E.g. N = (N/A) no out-of-state credential, F = Fingerprint follow-
up requested, etc.
VGS_STATUS_ID The unique identifier for an occurrence of Verification of Good Standing
STATUS.
VGS_STATUS_CD The code associated with the verification of good standing (VGS).
VGS_STATUS_DESC The description of the VGS.
WAIVER Dependent WAIVER is the type of DOCUMENT.


JUSTIFICATION_ID The unique identifier for an occurrence of a JUSTIFICATION.
CONDITION_ID The unique identifier for an occurrence of a CONDITION.
WAIVER_AGENDA_ID The unique identifier for an occurrence of a WAIVER AGENDA.
STAFF_RECOM_ID The unique identifier for an occurrence of a STAFF RECOMMENDATION.
FULL_TIME_ID The unique identifier for an occurrence of a FULL TIME.
WAV_CRED_GOAL The second document title that a PERSON plans to develop from a WAIVER.
WAV_AGENDA_DT The date an APPLICATION will be reviewed on an agenda.
WAV_ISOLATED An indicator that states a WAIVER PERSON is geographical isolated.
WAV_SORT_PRIORITY An indicator that states the WAIVER priority to be seen by the commission.
WAV_SUB_STAFF_RECOM The subsequent staff recommendation of the WAIVER when a WAIVER is
reviewed for the second time or additional information is received.
WAV_CONDITION_TEXT The conditions of which a PERSON must complete in order to receive a
subsequent WAIVER. This is a text box with free form text capabilities.
WAV_JUSTIFICATION TEXT The JUSTIFICATION of the reason a Credentialing Officer choose a certain
Staff Recommendation.
WAV_SUB_JUSTIFICATION_TEXT The subsequent JUSTIFICATION of the reason a Credentialing Officer choose a
certain Staff Recommendation.
WAV_EMPLOYER_RESPONSE The response for a Waiver case received by the Commission from an employer.
WAIVER_ACTION Independent WAIVER ACTION is the action taken against a waiver case. E.g. APPROVE
and DENY.
WAIVER_ACTION_ID The unique identifier for an occurrence of a WAIVER ACTION.
WAIVER_ACTION_CD The code associated with the WAIVER ACTION.
WAIVER_ACTION_DESC The description of the WAIVER ACTION.
WAIVER_AGENDA Independent WAIVER AGENDA is the commission agenda that a WAIVER is designated
for. E.g. Condition, Consent and Denial.
WAIVER_AGENDA_ID The unique identifier for an occurrence of a WAIVER AGENDA.
WAIVER_AGENDA_CD The code associated with the AGENDA
WAIVER_AGENDA_DESC The description of the AGENDA.
ZIP_CODE Independent ZIP CODE is used to look-up address attributes (City, State, etc.) by postal code


ZIP_CODE_ID The unique identifier for an occurrence of a ZIP CODE.
ZIP_CODE_NUM The postal number for the ZIP CODE record.
ZIP_CODE_CITY The city name associated with the ZIP CODE.
ZIP_CODE_STATE The state abbreviation associated with the ZIP CODE.
ZIP_CODE_COUNTRY The country name associated with the ZIP CODE.
4. Logical Data Model

The graphical representation of the LDM.

Removed LDM Picture. The Picture made the word document too large.
APPENDIX A - DATA MODELING STANDARDS
INTRODUCTION
This appendix presents Data Modeling Standards for naming entities and attributes in the Logical Data
Model. It provides guidelines and standards to enable the integration of information systems and sharing of
data across the enterprise. Guidelines are provided to assist with the creation and maintenance of the data
model.
This appendix includes the following information:

• Introduction
• Purpose
• General Naming Standards
• Entity Standards
• Attribute Standards
PURPOSE
The purpose of this document is to present Data Modeling Standards for naming entities and attributes in
Logical Data Model This information modeling technique is used to model data in a standard, consistent,
predictable manner in order to manage it as a resource. The primary objectives of these standard are:
• To provide a means for completely understanding and analyzing an organization’s data resources
• To provide a common means of representing and communicating the complexity of data
• To provide a method for presenting an overall view of the data required to run an enterprise
• To provide a means for defining an application-independent view of data which can be validated
by users and transformed into a physical database design
• To provide a method for deriving an integrated data definition from existing data resources
GENERAL NAMING STANDARDS

The quality of the data model is key to the sound foundation for data standardization and for sharing data
both cross-functionally and within a functional area. Unless proper consideration is given to the creation,
naming, and definition of entities, the level of quality needed to improve data sharing across the resulting
data structures will be forfeited. The definition and naming of an entity is an iterative design process with
the definition and entity name often being modified as the entity is being developed. The following rules
are important to the quality of entities:
1. Entity design should be based on functional information requirements in support of the mission and
enterprise.
2. An entity should be designed according to logical and not physical characteristics. Physical
characteristics include any connotations regarding technology (hardware or software), physical location
(databases, files, reports, forms or tables), organization (functional data steward, components, projects or
departments), or application (systems, applications, or programs).
3. An entity should be created based on the information requirement. The entity definition should describe
what it is rather than how, where, and when it is used. The entity should be named according to its
definition and represent a single concept.
• Names must not be longer than 30 characters.

• Names must be concise. Avoid prepositions, the possessive case, conjunctions, and articles except
when absolutely essential for clarity.
• Names must reflect the CCTC business knowledge and terminology and avoid reference to
technology implementation, or processing rules.
ABBREVIATIONS, ACRONYMS and CLASS WORDS
Abbreviations, Acronyms and Class words must be listed in the Glossary List (Appendix B). If an
abbreviation appears in the list, the attribute name can be formed using the abbreviation, otherwise an
abbreviation may not be used. An acronym may be used only if it’s meaning is clear to the CCTC
employees.
Class Words
A class word is a noun within an attribute name that defines the generic grouping of data to which an
attribute belongs. Class words are the last component of an attribute name. Class words are reserved words
and must not be used anywhere else in the attribute name. A class word is a modeling technique used to
lend clarity to attribute names. A class word is a means of categorizing data: (Is it time, date, amount, or
coded information).
DEFINITION STANDARDS
• If the name of any object is referenced in a definition, the name must be capitalized.
• The definition must be in sentence form. One or more sentences may be used as required to
complete the definition.
• The format and order of a definition is as follows:
o DEFINITION: (required)
o EXAMPLE: (optional)
ENTITY STANDARDS
These are the guidelines followed when creating and maintaining entities.
ENTITY PROPERTIES
An entity has the following properties:
o Entity Name Required
o Unique Identifier/ Primary Key Required
o Entity Definition Required
o Entity Example Optional
ENTITY NAME
The name of the entity classifies the entity it describes. The name must be a noun or a noun phrase and be
unique within the business. These should be common nouns, not proper nouns. It can contain as many as 30
characters. These characters must be upper case, and not include any special characters. Entities with two
or more words in the name will be separated by an underscore “_.”
Do not use articles (a, an, the) or possessives when naming entity.
• The entity names:
o Shall be clear, accurate, and self-explanatory.
o Shall include only upper case alphabetic characters (A-Z) and spaces.
o Shall be named according to logical and not physical considerations.
o Shall consist of the minimum number of words for labeling. The name should not be
used to redefine the entity nor contain information that more correctly belongs in the
definition.
o May contain a class word, such as date or time, if appropriate.
UNIQUE IDENTIFIER / PRIMARY KEY

The unique identifier and primary key identifies one occurrence of an entity from all other occurrences of
that entity. All identifiers must consist of one or more attributes which conform to the attribute naming
standards. In the case of a single attribute, which uniquely identifies an independent entity, the attribute
must use the identifier class word, abbreviated ID.
Primary Key Rules
• An entity shall be uniquely identified by one or more attributes grouped into a primary key.
• The primary key shall never be null. The primary key will always occur.
• The primary key never repeats. There is only one instance per occurrence (i.e., one record per
value).
• The primary key should have no embedded meanings.
Unique Identifier Conventions:

An optional relationship membership may not participate in an identifier.
The initial value of an attribute that participates in an identifier may not be changed.
An optional attribute may not participate in an identifier.
A derived attribute may not participate in an identifier.
ENTITY DEFINITION and ENTITY EXAMPLE

Entity definition is a narrative description of the entity. All definitions begin with the ENTITY NAME and
then the definition. An entity example may be included in the Entity definition field when it helps clarify
the meaning of the entity. All examples begin with E.g.
ATTRIBUTE STANDARDS
These are the guidelines followed when creating and maintaining entities.
ATTRIBUTE PROPERTIES
An attribute is a characteristic of an entity. An attribute has the following properties:
o Attribute Name: Required
o Attribute Definition: Required
o Attribute Example: Optional
ATTRIBUTE NAME
An attribute name is a noun or noun phrase describing the purpose or content of the attribute and reflects
the terminology used in the business. An attribute name must consist of zero or more modifier words; and
may end in one and only one class word. Use upper case alphanumeric characters and underscores to
separate words. Example: The following are valid names for attributes of PERSON:
o PER_FIRST_NM
o PER_LAST_NM
o PER_SSN
FIRST and LAST are used as modifier words. NM is a class words. An attribute must describe one concept
and have singularity of purpose or use. Include the name or abbreviated name of the entity when naming
the attribute. This creates an efficient method of locating the entity that an attribute is contained in. An
attribute name can contain up to 30 alphanumeric characters. It cannot contain special characters.
ATTRIBUTE DEFINITION and ATTRIBUTE EXAMPLE

Attribute definition is a narrative description of an attribute. An attribute example may be included in the
attribute definition field when it helps clarify the meaning of the attribute. All examples begin with E.g.
ATTRIBUTE CONVENTIONS
• An attribute describes exactly one entity.
• An attribute must not have attributes of its own.
• An optional attribute may not participate in an identifier.
• The initial value of an attribute that participates in an identifier may not be changed.
• A derived attribute may not participate in an identifier.
APPENDIX B – GLOSSARY
This appendix lists all the abbreviations, acronyms and class words used in naming the entities and
attributes in the Logical Data Model.
Word / Words Abbreviation Description

ACTIVITY ACT Characteristic of ACTIVITY entity.
ADDRESS ADDR The location of an ADDRESS.
ATTORNEY GENERAL AG Acronym: Attorney General.
AMOUNT AMT A monetary quantity.
APPLICATION APP Characteristic of APPLICATION entity.
APPROVED PROGRAM APR Characteristic of APPROVED PROGRAM entity.
AUTHORIZATION AUTH Characteristic of AUTHORIZATION entity.
CATEGORY CAT Abbreviation for Category.
CODE CD The code for the attribute.
COMMITTEE OF CREDENTIALS COC Acronym for 'Committee of Credentials'
CALIFORNIA TEACHERS COMMISSION CTC Acronym for ' California Teachers Commissioners.'
DEGREE DEG Information related to a DEGREE.
DEPARTMENT DEPT Abbreviation for 'Department.''
DESCRIPTION DESC Descriptive data having free form content.
DATE OF BIRTH DOB Acronym: Date of Birth
DOCUMENT DOC Characteristic of DOCUMENT entity.
DECLARATION OF NEED DON Acronym: Declaration of Need
DATE DT A date in the calendar year.
EMPLOYEE EMP Characteristic of EMPLOYEE entity.
EXTENSION EXT Abbreviation for 'Extension.'
FLAG FLG An indicator with values of 'True' or 'False'
FORMER NAME FRM Characteristic of FORMER NAME entity.
IDENTIFIER ID A unique identifier.
LETTER OF INTENT LOI Acronym for 'Letter of Intent.'
MANDATORY MAND Abbreviation for Mandatory.
MONTH MNTH A month of the year.
NOTICE OF DELAY LIST NDL Acronym for 'Notice of Delay List.'
NAME NM A name of a person, place, thing, concept, or event.
NOT UNDER NU Acronym for' Not Under.'
NUMBER NUM A numeric integer used for identification or sequencing.
ORGANIZATION ORG Characteristic of ORGANIZATION entity.
PAYMENT PAY Characteristic of PAYMENT entity.
PERSON PER Characteristic of PERSON entity.
PHONE PH A telephone number.
PRE INVESTIGATION PRE INV Abbreviation for Pre Investigation
RESPONSE RESP Characteristic of RESPONSE entity.
SERVICE REQUEST SERV_RQST Characteristic of SERVICE REQUEST entity.
STATE LICENSING AND MATCH SYSTEM SLMS Acronym for 'State Licensing and Match System.'
STATE RECORD CENTER SRC Acronym for 'State Record Center.'
SOCIAL SECURITY NUMBER SSN Acronym: Social Security Number
SUBJECT SUBJ Information related to a SUBJECT.
SUBJECT MATTER SUBM Characteristic of SUBJECT MATTER entity.
VERIFICATION OF GOOD STANDING VGS Acronym for 'Verification of Good Standing.'
WAIVER WAV Characteristic of WAIVER entity.
WEIGHT WT The weight of an object.

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Business Consulting Services

California Commission on Teacher Credentialing

IBM Business Consulting Services – Confidential _ Unofficial

1.1 Purpose of This Document 1

1.2 Scope of This Document 1

2. Data Modeling Concepts 1

2.1 Data Modeling 1

2.3 Entity Types 2

4. Logical Data Model 51

APPENDIX A - DATA MODELING STANDARDS 53

Primary Key Rules 55

IBM Business Consulting Services – Confidential _ Unofficial

Logical Data Model: Data Dictionary

1.1 Purpose of This Document

• TCSIP Request for Proposal (RFP CCTC 6360-14)

2.1 Data Modeling

IBM Business Consulting Services – Confidential Page 1

collectively describe the information required by the functional business processes.

Key Attribute Foreign Key Attribute

Figure 2-1: LDM Key Attributes

IBM Business Consulting Services – Confidential Page 2

Examples of characteristic entity types in the LDM are PARTICIPANT_ADDRESS,

Kernel Entity Type

Figure 2-2: Characteristic and Kernel Entity Types

Subtype Entity Type Kernel Entity Type

Associative Entity Type

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Subtype Entity Subtype Entity

Figure 2-5: Cardinality and Optionality

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

APP_ADVISOR_ID The person that acts as an Advisor for an APPLICATION.

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION

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ENTITY NAME ENTITY TYPE ENTITY DEFINITION