1

Introduction

Computerization is a control system that manages processes in industrial

workplace. It reduced human errors and processing time, thus it can boost

productivity and resulted into high quality of product produce. In Information

System, computerization is concerned about interrelating different but

interdependent transactions. This can result in a system with well-integrated

processes that can perform much faster and more accurate than a manual

system.

Enrollment is the process of entering and verifying data of student to

register on particular school. Different interrelated processes build up enrollment

procedures called Enrollment System. Enrollment Systems are used particularly

in recording and retrieving student's information. Tracking student’s information is

also one feature of Enrollment Systems, in which the school can trace the

standing of a student. Verifying payments was also added to update or browse

student's billings.

Online Enrollment System is a good example of a computer generated

process. This can lessen the workload and provides accurate information needed

of the school. As a result, it will benefit not only the student but the administration

as a whole.
 2

Online Enrollment System is very essential in a school. In the case of

Quirino High School, it is composed of a manual system. Directress used manual

system in recording and retrieving student’s information. She also has

information about student’s payment. In fact, she does all the record keeping just

by using ball pen and columnar sheet. On the other hand, Registrar Department

also used manual system as a way of recording and retrieving student

information. Another department is Accounting Office that administers student’s

payment manually.

Above our observation, human interventions will highly involve in this type

of system. As a result, this may involve errors and redundancy of data resulting

troubles in organization.
 3

CHAPTER I

PROJECT CONTEXT

Quirino High School was established in year 1955 and was started as an

annex of Quezon City High School with the Head Teacher named Mrs. Sofia

Javier, together with 4 mentors and with an enrolment of 200 students. The

school was become independent in year 1958 with Mrs. Monicacia Dela Cruz as

acting Principal, together with 20 Faculty members and 883 students.

The annex of Quirino High School now the Jose P. Laurel School in

Project 4 was created to cope with the marked increase of 2895 students in year

1965. The Officer in charge was Mrs. Eladia M. Yabut with 68 teachers. By the

year 1971, the newly appointed Head Teacher in charge was Mrs. Consuelo D.

Sison. It was the period of growth and expansion- improvement of the school.

Also she introduced the 3 day scheme program which focused on the maximum

use of time and academic. In year 1983 Mrs. Virginia Medel took over Mrs.

Sison position. In this year there were eight classroom constructed and won as

outstanding school paper and advisers too.

Mrs. Estinellie C. Chingcuanco took over as the principal and replaced by

Dr. Soledad Dilao, the General Education Supervison in Matehematics and was

awarded in yerar 1991 as “Ulirang Guro “. In 1993, general Education Supervisor

in Research Dr. Teresita N. Turlabeacame became the Officed In-Charge. In her

 4

time the school got the Third Place in the “Search for the Cleanest and Most

Beautiful School”. Quirino High School became the pioneer for SPED Secondary

level during the time. Dr. Ballesteros was replaced by Dr. Coazon D. Fontillas

who manage the school for 1 year and 6 months. The Head Teacher in Filipino

Mrs. Nora Espiritu took over the position when Dr. Fontillas retired.

In year 2000 month of February Ms. Milagrosa A. Sn Juan was welcomed as the

new Principal IV. During her term two computer laboratories was donated. She

together with the staff created the new Mission and Vision of the school. Quality

improvement of the QHS. Also she worked on the provision of a computer for

each department and to further enriched info-tech through the Coke-Ed Venture

Fit-Ed Program, first ever at QHS. Year 2000 Dr. Consolation C. Montanon

became as the outlook, stage plans for accomplishments and project. The

complete facilitation of the Full House. December 2006 Norma Malicdem Arao

established rapport among the students, mentors, personnel’s and to the other

employee of QHS. She prioritizes the needs of the students.

In year 2009 Dr. Alejandro Refemente took over the position of Norma M.

Arao. He I is primarily the principal of Culiet High School. In Year 2011, Dr

Alejandro Refamente replaced by Dr. Levita U. Romeo became the IV principal

of QHS and former principal of New Era High School. She retired last May year

2011. Year 2012 , Congressman Jorge ‘Bolif” , Councilor Allan Reyes, Gian carlo

and Jaime Borres , Captain Caloy, Dr. Levita U. Ramos, P.T.A officers, teachers
 5

students and Priest from St. Joseph Shrine attended the newly blessed Multi

purpose covered court of Quirino High School.

PURPOSE AND DESCRIPTION

The purpose and description of the study is stated below. It discusses all

about the purpose of the system and its description as well:

Problem Identification

This research attempted to identify the problem of manual enrollment

system in Quirino High School.

Base on the interview and survey result the researcher indentified that on

the manual system that the school is presently using, information and records

were not kept accordingly that causes lost of important papers and documents,

hard to search and retrieve that causes misplace and no assurance of safety

keeping.

Another problem identified is when the entries of form in the student’s

master lists are not updated, where some are complaining when records are

incorrect if someone needs the documents. Some lists of classes were not

produced immediately upon the start of the school year, that’s why it consumes

hour or days to know what the student’s section.

The researcher also found out that generating subject every student is on

other side of department building that take time to walk that cause the process
 6

slow, the increase also of the student population is one of the main problem

during enrollment process.

 7

Description of the Existing System

The existing enrollment system of Quirino High School uses the typical

way of enrollment process. The process of the enrollment system begins if a

student wants to enroll. He or she must present all legal and needed

requirements such as FORM 136/Class Card for first year and Class Card with

Clearance for second year and third year level. Having completed the

requirements, the enrollee needs to get their subjects corresponding with the

year level at the section building, after getting the subject the enrollee will register

to the registrar for filling up the student’s record that will use in student profile.

Having completed the requirements, the enrollee must proceed to the

cashier office to pay the initial payment or the tuition fee and miscellaneous fee

upon enrollment. After paying the amount, enrollee will go to the principal’s office

for the admission slip. This is how the existing enrollment system works.
 8

Description of Proposed System

The purpose of this research aims to develop an Online Enrollment

System design for the benefits of enrollees and for the administrator staff of the

school and to help the Quirino High School to having that fast and accurate

enrollment system flow.

This project is online enrolment system for students. It retrieves and

collects details of students with enrollment assessment process that produce

detailed reports. It may also be use as local and online assessment of the

students. The System is design to retrieve and track the data in a faster, easier

and safe way by storing file data of the student enrollees inside a database which

will lessen the effort of school staff. These details here could be seen in a second

without having to worry that the single data lost. It has also functionality that can

access through internet that makes students easily view and provide information.

The new Online Enrollment System will have own login page for the

student to view their profile with their school assessment and also advertise the

school. And also the administrative login page to secure and manage the

assessment form, student profile and detailed reports.

 9

OBJECTIVES

The objectives of the study titled Online Enrollment System for Quirino

High School are the following:

1. To provide the solution with their problem on Manual Enrollment

System that could make the enrollment fast, easier and safe each

enrollment process. Safety store all the records, information, and

data of the new and old students.

2. To assist the students and staff who are suffering the time

consuming, slow, inaccurate and manual enrollment system.

3. To propose an Online Enrollment System that customize and suit

the needs of Quirino High School that will Lessen the workload and

paper works of the employees and to improve the system and

procedure of the enrolment process

 10

SCOPE AND LIMITATIONS

The Online Enrollment system concentrates gathered enrollment data

from students which contains and indicates the fees, subjects and student

records like basic information, contacts and address. This will serve as a

registration form document done through online and offline computerized form

that can be allow student and staff access and view easily. It will provide

enrollment history every transaction for every student that will be manages in an

easy way without having to worry that the single data lost. The Online Enrollment

System is carried out to design an efficient and effective system when it comes to

speed, reliability and accuracy reports.

The system produce only the generate Fees slip that to be physically

presented upon manual payment. Also the schedule of the students is not

included since it will provided after the enrollment process done. The accounting

report is also limit including the invoice receipt and other payment form.
 11

SIGNIFICANCE OF THE STUDY

The population of the students is getting higher every yr. This study helped

the school to process the enrolment in an easy method. Benefit of the following

Admin Staff and Registrar

It will be easier for the admin staff to process the enrollee. The system

lessens the enrollment time, minimize the errors and redundancy. System will

provide reports in retrieving records, information of the students.

Student

Well organized way without the hassles of waiting long hours just to fill up

forms. It can do it in the comforts of your residence, with a reduction of the long

waiting line and crowd volume, plus you got more time to choose, decide on the

schedules.

Proponents

The proponents would also recipient of the study. It will help the

proponents gain and apply their understanding. It will help to improve their skills

and work during the study.

Future Researcher
 12

For the future researcher, this study could help and use as their guide or

as reference for online enrolment system.

 13

CHAPTER II

RELATED LITERATURE AND STUDIES

This chapter consists of information from studies and literature, both local

and foreign .These is based on dissertation both published and unpublished or

just a manuscript came from the other sources. It contains collections related

articles, thoughts, views and ideas done by other researchers and developers. It

gives knowledge to formulate the main problem. It guides the researcher to

create ideas or conceptual frame work research design, procedures, process,

analyzing and implementing the data. By this, the researcher will have his own

picture of comparative analysis. As a result, the proponents conducted a

research on the facts related to the system that might be supportive to its

improvement of the schools or universities.

Local Literature

According to the Department of Information Technology of Olivarez

College and other team. A new automated enrollment system was anticipated

and approved by the administrator., according to the source the enrollment

system will automatically get the student’s information, will easily access and

hassle-free enrollment, this is for student exclusive of any pending back subject

whereas for students with pending back subject, they should meet the selected

person for assessment.

 14

According to Engr. Hediki Hashimoto a Japanese volunteer headed the

creation and conceptualization of the system. The Automated Enrollment System

of Samar State University aims for an accurate, user friendly, efficient system that

can help both the student and personnel for fast data processing of enrollment.

The information technology faculty from the College of Engineering and Arts and

Sciences assisted him. The system that is web based uses PHP programming

language with data stored in My SQL is run through the intranet of SSU.A dry-run

for this automated enrolment was done last summer and the first semester of this

school year. Offices affected with the automation were the registrar, cashier,

accounting, and the Colleges of Education, Engineering, Arts and Sciences,

Industrial Technology, Nursing and Graduate Studies. Feedbacks from the

students were formulated when the first semester started. Over 75 % of them say

that the automation process of enrollment was better compared with the old

system. With the good result of the dry run the automated enrolment system will

be finally implemented this 2ndsemester.In this study, they have used PHP as for

their programming language and they store data using My SQL. As for the

proponents they will use VB.net for their data base and Visual Basic 6.0 for their

programming language. And another difference is that they are only automated

and the system only runs through the intranet of the university. This means that

they can’t access the records using the Internet and outside the school.

The only similarities that the proponents have encountered here is that the

university formulated a powerful database that will hold huge number of data and
 15

can retrieve and track student transactions. This is one of the goals of the

proposed system that the proponents will be developing.

According to the group of IT of FEU, online automated to system is very

efficient and easy to manage during enrolment system. The System is

established and assured to work as Stand-alone application, LAN-Based or

Internet-based with numerous loading capabilities by means of single installation

only. If storing of information data is the most important goal of school, it works

competently over and over the internet involving and users at the same time.

The goal of the school is to improve the enrolment process and to lessen the

errors during enrolment process.

According to Jeremiah T. Sta Cruz their developer of Saint John

Academy Dinalupihan, Bataan, online enrolment system will be planned for the

utilize of staff to facilitate them to create information required by different people

in a fastest and easiest way. Computer is commonly used by all corporation and

organization and one of this is Online Enrollment System. Online enrolment

System serves as a very important part of a school for effortless and well-

situated way of enrolling.

According to Bacala, Mariel Reaño, Esmeralda Mr. Paulino Gatpandan.

The Online Enrolment System was proposed in substitute of the Manual

Enrolment System of the organization for it to have an structured flow of

 16

transaction and competent of work especially to the administrators of Cavite

Maritime Institute. It helps to retrieve and track all the necessary information from

the students. It helps handle all the records of the students. Thus, for the

administrator and other authorized personnel should be able to lessen their

workloads and errors.

Ebenezer Montessori Christian School, Inc. The study aims provide a

system that will serve their Registrar accurately and with efficiency in matters

related to their enrollment. Objective of Information Technology is to help

humanity from doing loads of work over time. By having computerized system,

the cost during enrollment will be cut down and much effort will be reduced.

The project involves a series of studies that covers all the requirements of

creating a computerized enrollment system

Liceo de Cagayan University. The study meant at creating a system that

would give a further opportunity for enrolling and that would give back for the

schools be short of manpower and time-consuming system. The database of the

system is the db Enrollment. It has several tables and stores information such as

student’s academic records, secretary’s files and records, class schedules, pre-

requisites, subjects, curricula and other essential data needed in the system. The

proposed system caters freshmen and transferees that contain some information

just like: subject evaluation, viewing of curriculum, and update profile. The
 17

system helps the management to lessens the enrollment time and work load as

well, and minimizes errors and redundancy.

According to Jefels (2010), Information and Communication Technology

(ICT) is important in primary education because it enables kids to search for the

information they need and to organize what they have found. As children

progress through the school system, they become increasingly responsible for

their own learning. Many believe that ICT needs to be better integrated into

curriculums so all schools produce computer literate, independent learners.

ICT is a global phenomenon, and children who are computer literate at an

early stage of their lives might deal better with the modern world. A sound

knowledge of ICT makes it much easier for children to find and organize

information. An Office for Standards in Education funded study (2009) that took

place between 2005 and 2008 identified good practices in the teaching of ICT.

Although the ICT curriculum was sometimes poorly balanced, its use contributed

to children doing better in some subject areas. The study also found that the

primary school children spent as much time on computers as the curriculum

allowed. Primary school children who do well in ICT spend a lot of time going

over the same ground rather than progressing. The Ofsted study (2009) found

that in more than half the primary schools they visited, children did well in ICT.

However, earlier work found that in more than half the primary schools they

visited, children did well in ICT. However, earlier work found that children did
 18

better in schools where the computing resources were good, but had lower levels

of achievement when resources were fewer.

According to the study of the group of Abrogar (2009), one major factor in

growth in information and communication technology (ICT) is what industry

insiders call "peopleware" - or the human component of the industry. Peopleware

has become a classic on building effective development teams. More than

hardware and software, peopleware completes the equation, which spells the

success of ICT and ICT enabled enterprises in the country. Peopleware is a term

used to refer to one of the three core aspects of computer technology, the other

two being hardware and software. Peopleware can refer to anything that has to

do with the role of people in the development or use of computer software and

hardware systems, including such issues as developer productivity, teamwork,

group dynamics, the psychology of programming, project management,

organizational factors, human interface design, and human-machine-interaction.

According to a student info system (SIS) online enrolment system for

education establishments helps to manage student data. Student information

systems of De La Salle University is the first one that I have heard using an

Online Enrollment system .It provide capabilities for entering student test and

managing many other student-related data needs in a school, college or

university. Also known as student information management system (SIMS, SIM),

 19

student records system (SRS), student management system (SMS), campus

management system (CMS) or school management system (SMS).

According to Carel W. Villanueva of Metropolitan Computer Times, a well-

known architect; and contractor Gilbert Yugave stated their opinions about the

importance of computer: substantial man-hours are saved, errors are lessened

and productivity is increased by 60%.

According to UNO-R Bacolod, AIMS enchances their enrollment system.

The Academic Information Management System or AIMS has enhanced the

enrollment system and academic record keeping of the University of Negros

Occidental Recoletos in Bacolod City. AIMS have greatly improved the school’s

information technology infrastructure. UNO-R students ad their parents can view

the academic records online while enrollment procedures has been reduced to

only 30 minutes or so with corresponding accounts due within 5 days. School

notices and announcements may be read online.

According to Far Eastern University, they decided to automate the

enrollment system in two phases: (1) the development of a system for enrollment

and student’s records for Phase 1 and; (2) the integration of the students’

financial records. They reviewed organizational structures, assigned people to

support groups and asked faculty advisers and staff for training.
 20

The local literature stated above is related to each other because with the

usage of computer they can save time and errors were lessened because of less

paperworks. The systems were done with the help of computer that has

database and the ability store records among students who uses enrollment

systems.

Foreign Literature

The on-line student enrollment system enables students to enroll into their

subjects prior to the commencement of their semesters. This enrollment system

not only allows international students to enroll through internet without traveling

to the campus but also incorporates the business rules. These business rules

cover a wide range of regulations and policy such as subject pre-requisite,

student’s payment status, course coordinator’s decision and the correspondence

of students’ seniority to the intended enrolling subjects. Besides business rules,

the system also incorporates various notification mechanisms like Short

Messaging Service (SMS)and E-mail. XML is used to store business rules and

this allows the portability system interface to wider range of devices such as

Personal Device Assistant (PDA). The interface auto-detects the user’s device

either PC/laptop or much smaller screen device such as PDA. In short, the

enrolment system backend engine runs based on the business rules and front-

end engine runs to provide high satisfaction user experience. With the business

and user interface, the system is able to run the workflow of the student
 21

enrolment from the online enrolment form to approval workflow cycle running in

parallel with the notification capability.

According to Ford Apache is a powerful web server designed with a

modular architecture to be both efficient and portable. It is extremely flexible,

offering the ability for a sing server to support multiple websites as virtual hosts

and to act as web proxy. Apache includes standard modules for caching, to

supports SSL/TLS connections, various authentication and authorization

mechanisms, and filtering system. There are many add-on modules that extend

Apache’s functionality providing features, such as templating engines, embedded

interpreters for many scripting languages, and HTTP interfaces to systems such

as the Subversion control system.

This packet reference summarizes Apache’s command-line option and the

configuration directives for the modules in the standard distribution. It covers

Apache version 2.2.9, but most information is applicable to any version of

Apache 2. For comprehensive information, the scale of which is beyond the

scope of a small guide such as this, the Apache documentation website should

be your next point of referral.

Apache is normally run as a system daemon or service, with a parent

process or thread supervising a number of child processes or threads that

perform the request processing. A part from certain core feature, most

functionality is implemented by modules, which may be either statically linked

into the server dynamically loaded on startup.

 22

Operating systems vary in how they implement features such as

networking and multiprocessing. Apache version 2.0 introduced Multi Processing

Modules (MPMs) to provide networking and scheduling models tailored to

particular operating system and usage patterns. MPMs use the native features of

the operating system and provide scheduling using processes, threads, or a mix

of the two. Apache uses only a single MPM at any time, and it must be statically

compiled into the server

According to Pouncey I., York R.. Cascading Style Sheets (CSS) is a

language designed for describing the appearance of documents written in a

markup language such as HTML. With CSS you can control the color the text,

the style of fonts, the spacing between paragraphs, how columns are sized and

laid out, what background images or colors are used, and a variety of other visual

effects. One of the major benefits is that the same CSS can be used by more

than one page, meaning that the style of an entire website can be adjusted

without having to change page individually.

The most common use for CSS is to style web pages, and in combination

with HTML or XHTML (which is used to describe content) and JavaScript (which

is used to add interactivity to a site). CSS is a very powerful tool. In the early

days of the Web, nine different proposals were made to the World Wide Web

Consortium, the main standards organization for the Web which is more

commonly known as the W3C, for a style sheet language to help separate the
 23

visual appearance of a document from its content. In 1994, Cascading HTML

Style Sheets was proposed by Hakon Wium Lie, now CTO of Opera Software,

but at the time he was working at CERN with Tim Berners-Lee and Robert

Cailliau, the two men invented the World Wide Web. CHSS become CSS

because CSS can be applied to more than just HTML, and in December 1996 the

CSS level 1 Recommendation was published.

Since then, there more CSS specifications have been published by the W3C.

CSS2 became a recommendation in 1998, with CSS 2.1 and CSS 3 currently

existing as candidate recommendations.

Although CSS 3 is still under development, CSS 2.1 is likely to become a

fully fledged recommendation in the near future and is well supported by all

modern browsers. By using CSS for the presentation of a document, you can

substantially reduce the amount of time you spend composing not only a single

document but an entire website. As you’ll discover, CSS is much more versatile

than the styling mechanisms provided by HTML alone. The versatility of CSS,

when harnessed effectively, can reduce the amount of hard disk space that a

website occupies, as well as the amount of bandwidth required to transmit that

website from the server to the browser.

According to Holzner S., et al, (2009). jQuery is an open-source

JavaScript kit for building Web applications so dynamic they jump off the page.

Filled with special controls like calendars and the folders, and special effects like

wipes and fade-ins, jQuery is gaining popularity rapidly.

 24

Perhaps most important, jQuery gives you excellent support for Ajax

applications. Ajax is what allows you to access a Web server from a browser

without a page refresh-that is, there’s no blinking, no flicker when you download

data behind the scenes with Ajax; you just download the data and then you can

display it in a Web page using dynamic HTML techniques. No fuss no muss- and

the end result is an application that looks more like a desktop application that a

Web application.

With Ajax, the user can do something in a browser page, and the result of

their action appears instantly, updated immediately in the browser window,

without affecting the other contents of the window.

jQuery an open-source JavaScript kit for building web application so

dynamic, they jump off the page. Filled with special controls like calendars and

tab folders, and special effect like wipes and fade-in, jQuery is gaining popularity

rapidly. Specialized in letting you select element in a page and it does better than

any wrapped sets of elements at the same time.

jQuery is a JavaScript library full of tools ready to be used – which means

that it’s prewritten JavaScript, ready for you to put to work in your own Web

pages. In this book, you get a guided tour of what makes jQuery so popular.

jQuery specializes in letting you select elements in a page, and it does

that well than any other JavaScript library. You’ll see how to create wrapped sets

of elements in jQuery, so you can handle multiple elements at the same time.

You’ll also see how to manipulate wrapped sets of elements by changing their

appearance, style, visibility, and even their HTML.

 25

jQuery also comes packed with super-power-full utility functions, such as

functions that let you determine which browser the user has and what its

capabilities are. jQuery provides many utility functions and you’ll get a look at the

best ones in this book.

jQuery is known for its visual effects, which include slick-looking wipes, in

which a sheet of color wipes over an element, and fades, in which an element

and its background fade from view.

According to King T. Reese MySQL is open in every sense of the term. Its

SQL dialect uses ANSIS SQL2 as its foundation. The database engine runs on

countless platforms, including Windows 2000, Mac OS X, Linux, FreeBSD, and

Solaris. If no binary is available for your platform, you have access to the source

to compile to that platform.

MySQL has an API for just about any programming language. Specifically,

you can write database applications those applications that access MySQL in C,

C++, Eiffel, Java, Perl, PHP, Python, and Tcl.

MySQL supports several different character sets, including ISO-8859-1,

Big5, and Shift-JIS. It also supports sorting for different character sets and can

be customized easily. Error message can be provided in different languages as

well.

MySQL compares well with other free database engines. It blows them

away, however in terms of performance. In fact, mSQL does not compare with

MySQL on any level. InstantDB compares reasonably on a feature level, but

 26

MySQL is still much faster. PostgreSQL has some cool SQL3 features, but it

carries the bloat of commercial database engines. If you are looking at low-cost

database engines and are using advanced SQL3 features, you probably want

PostgresSQL.

Like many applications, MySQL has a test suite that verifies that a newly

compiled system does indeed support all the features it is supposed to support

without breaking. The MySQL team calls it test suite “crash-me” because one of

its features is to try to crash MySQL.

Somewhere along the way, someone noticed that crash-me was a

portable program. Not only could it work on different operating systems, but you

could use it to test different database engines. Since that discovery, crash-me

has evolved from a simple test suite into a comparison program. The tests

encompass all of standard SQL as well as extensions offered by many servers.

In addition, the program tests the reliability of the server under stress. A complete

test run gives a through picture of the capabilities of the database engine being

tested.

MySQL is a relational database management system. It includes not only

a server process to manage databases, but also tools for accessing the database

and building application against that database.

The Structured Query Language (SQL) is used to read and write to

MySQL databases. Using SQL, you can search for, enter, modify, or delete data.

SQL is the most fundamental tool you will need for your interactions with MySQL.
 27

Even if you are using some application or graphical user interface to access the

database, somewhere under the hood that application is generating SQL.

SQL is a sort of “natural” language. In other words, an SQL statement

should read – at least on the surface – like a sentence of English text. This

approach has both benefits and drawbacks, but the end result is a language

unlike traditional programming languages such as C, Java, or Perl.

According to Holzner , PHP stand for “PHP” Hypertext Preprocessor”, but

it is also known around the world for its original name, Personal Home Page. It’s

the server side programming language that’s taken the web world by storm - PHP

is far and away the most popular programming language for use on Web servers.

That’s the idea behind PHP: being able to do some easy programming on the

Web server, creating everything from online database to guest books, from

customer schedulers to chat rooms, from file uploading tools to shopping carts.

It’s all possible with PHP.

Where did PHP come from? PHP users are sometimes started to learn

that PHP has been around for quite some time; it was created by Rasmus

Lerdorf in 1994 (Rasmus wanted a way of logging who was looking at his online

resume). PHP got such a good reputation that by 1995 it was available for use by

other people, and the PHP revolution was underway.

PHP at that time was called Personal Home Page, or Personal Home

Page Tools. At that time, as you might expect, PHP was very simple, and could
 28

be used to create Web page hit counters, guest books, and the like. The 1995

version of PHP was called PHP/FI Version 2.

In time, Rasmus added support for interfacing with Mini SQL (mSQL), and

PHP/FI started growing at an astonishing rate as more people contributed code

to it. There was a real need for an easy Web server programming language then,

and the number of PHP pages just kept growing. In 1996, PHP/FI was already

being used by about 15,000 Web page. In 1997, that number grew to more than

50,000.

Today, PHP is everywhere you look on the Web, with an estimated 100

million PHP pages (it’s hard to get accurate statistics-if you do a search on

Google for PHP, for example, you get an astounding estimated 2,7400,00,000

hits). PHP is still true to its original name: Personal Home Page, because it gives

you the easiest way to make you Web pages come alive on the server. But PHP

has also become a very professional language, suitable for top-notch sites.

According to Delisle M. PhpMyAdmin is an open source web interface

that handles the administration of MySQL. It can perform various tasks such as

creating, modifying, or deleting databases, tables, columns, or rows. It can also

execute SQL statements or manage users and their permission. When it comes

to exploiting PhpMyAdmin to its full potential, even experienced developers and

system administrators search for tutorials to accomplish their tasks.

PhpMyAdmin is a web application written in PHP; it contains XHTML,

CSS, and JavaScript client code. This application provides a complete web
 29

interface for administering MySQL database, and is widely recognized as the

leading application in this field.

Being open source since its birth, it has enjoyed support from numerous

developers and translators worldwide. The project is currently hosted at

SourceForge.net and developed using their facilities by the PhpMyAdmin team.

Host providers everywhere are showing their trust in PhpMyAdmin by installing it

on their servers. The popular cPanel (a website control application) contains

PhpMyAdmin. In addition, we can install our own copy of PhpMyAdmin on our

web server as long as our provider’s server satisfies with the minimum

requirements.

The goal of PhpMyAdmin is to offer a complete web-based management

of MySQL servers and data, and to keep us with MySQL and web standards

evolution. While the product is always evolving, it supports all standard

operations along with extra features.

PhpMyAdmin offers features that cover basic MySQL database and table

operations. It also has an internal system that maintains metadata supports

advanced feature. Finally, system administrators can manage users and

privileges from PhpMyAdmin. It is important to note that PhpMyAdmin’s choice of

available operations depends on the rights the user has on a specific MySQL

server.

India’s higher education system is the third largest in the world. The most

significant governing organization at tertiary level is the University Grants

Commission. Which enforces its principles, advises the government, and lend a
 30

hand to organize between the centre and the state? Official recognition for higher

learning is overseen by 12 independent institutions recognized by the University

Grants Commission. As of 2009, India has 2 central university 215 state

universities, 100 deemeduniversities, 5 institutions established and carrying

out under the state act, and 13 institutes which are of national importance. Other

institutions include 16000 colleges, including 1800 exclusive women’s colleges,

functioning under these universities and organizations.

Long Beach City College Switches Online Enrollment System Kopf, David. Southern

California community college Long Beach City College has using with a new Cognos-based

enrollment management system that was planned by Irvine, Californian based professional

services firm e2e Analytix .Prior to installing the new system. The school has two main

campuses and numerous satellites that maintain nine schools and 34 departments, handled

its enrollment via manual spreadsheets. There is no reporting, continuity, or ordinary practices,

and with extensive error corrections, the school’s enrollment institute budgeting and

scheduling took up to three months to collect, support, and put into action.

School tapped e2e Analytix, which specializes in higher education, to propose a online

enrollment management system. Enrollment management was a exclusive relevance

according to Dan Galuppo, Director of professional services, but the consequence delivers

data collection, consolidation, work flow, and calculations to help LBCC enrollment staff make

faster, accessible and more conversant decisions.

 31

According to the Dean of LBCC Ms. Linda Umbdenstock, the new system

provides flexible and useful model development and the solution significantly reduced

the quantity of time to process, combine and apply forecasts. It provided real-time service

cost and cost scheduling per semester.

According to Support, Mr. Kerian Greenaway According to Support, Mr. Kerian

Greenaway Coordinator of Admission the system . Edith Cowan University (ECU) at this time

there are more than 5, 000 new enrolling students, which has been made easier with online

enrolment system. This has permitted ECU to considerably re-design its business procedures.

The system is known as the Edith Cowan University Web Enrolment System, and replaces

usual firm copy enrolment. offers proximity and usefulness of course enrolment via the

Internet.

In terms of enrolment, the student has time to manage of enrolling in a week period,

which allows for any little problems in the system, if the student not able to get online. ECU

also formerly faced difficulties with organization student enrolment management, as staffs

were disseminated across numerous locations, so there was a desire for enhanced entrée

and organizing of student information. International students enjoy easy enrolment process

with enhanced time efficiency.

According to Robert John G.and Riceo, Vincent Joel T. of Veritas Parochial School

Pascual enrollment system is developed to help both the old and new students ,to enroll in a

more well-organized way with no waiting long hours just to fill up forms, that most of the time

become redundant, or to wait in line and pay your fees . It is with the Enrollment System for
 32

VPS that this new method of enrollment may be achieved. This new variety of system offers

the student with new options for enrolling. Just by logging on to their website the student may

generate his new account for the existing year he is to be enrolled in. All the student has to do

is to fill up certain forms that do not take more than a few minutes to finish. Then the account

will be saved and stored in the school database for upcoming references of the student.

According to Whitten, Bently, Ho, they stated their reason on Why does

computerization help? Saying computer amplifies the potential of the information system by

increasing efficiency, reducing errors, and increasing effectiveness.

According to James A. O’Brien, “There are many kinds of information system in the

real world”. All of them use hardware, software, network, and people resources to transform

data resources into information products. Some are simple manual information systems

where people use simple things such as pencil and paper, or even machines such as

calculators and typewritters.

Today’s technology is influenced by computers. Everywhere you go and everything

you do can be manipulated through computer transactions. Other fields incorporated

computers in their processes, computerization. As Alcuaz said, “The advent of computer and

technical automation has drastically change the appearance of today’s offices.” But with the

computer technology growing rapidly, the changes continue everyday in offices around the

world.
 33

The use of computer technology is continuously evolving because technology doesn’t

stop unless human kind is satisfied. Based on the foreign literature, computers are very helpful

tool. Nowadays they can make work easier and efficient.

LOCAL STUDIES

Bagahay, Edalie G. et.al on their study: “A proposed enrollment system and records

management system for B.U. College Registrar”, developed enrollment system and records

management system of Bicol University Registrar Office. The objective of the study is to

design on effective and efficient computer based system that will provide an increase in quality

of service to the clientele. Problems are lack of equipment, delay in the submission of grades

and data errors produced of manual system.

Bacala, Mariel et..al “Online enrollment system for Cavite Maritime Institute

Dasmariñas, Cavite”, stated that the online Enrollment system was proposed in replacement

of the Manual Enrollment System of the institution to have an organized flow of transaction

and an ease of work especially to the administrators of Cavite Maritime Institute.

In the study of Paaño, Aileen P. et.al, “National Training Program Computer-Based

Information System of Aquinas University of Legazpi”, aimed to provide a more effective

information system and more accurate and efficient process of doing the system and

procedures of NSTP. The researchers of the stidy used the software development life cycle

and employed an input-process-output theory and the open system theory.

 34

Aldou, Irene G. “Management Information System for the Department of Tourism

Regional Office No. 5”, created a system that replaced manual system to computerized

information system.

Man continuously searches for improvement regarding on the way of life. Through the

advancement in Science and Technology, computers were introduced which set forth a new

generation in technology and computers.

FOREIGN STUDIES

Patrick, H.H “online student enrollment system”, Swinburne University of Technology,

Sarawak Campus Malaysia. This study aims to allow student Administrators to make different

queries, notification mechanism, minimize human errors and service oriented satisfaction

among students.

Governor Andres Pascual College, a software development and IT service firm

implemented its catalyst integrated web platform to provide content management, transaction

processing, marketing, and interactive community function to the two rice schools. This study

allows the user to know the contecnt management, transaction processing, marketing, and

interactive community functions of a software development.

A Management Information System (MIS) is a system or process that provides the

information necessary to manage an organization effectively. MIS and the information it

generates are generally considered essential components of prudent and reasonable

business decisions.

The importance of maintaining a consistent approach to the development, use, and

review of MIS systems within the institution must be an ongoing concern to both bank

management and OCC examiners. MIS should have a clearly defined framework of
 35

guidelines, policies or practices, standards, and procedures for the organization. These should

be followed throughout the institution in the development, maintenance, and use of all MIS.

The only similarities that the proponents have encountered here is that they use a very

powerful database that will hold a very large number of data and can keep track of the

students records and transactions. This is one of the goals of the proposed system that the

proponents will be developing.

DEFINITION OF TERMS

The following terms were conceptually and operationally defined as shown in Table 1.

TERMS CONCEPTUAL OPERATIONAL

Administrator Is a high level function that is The administrator is one of

responsible for overall the important aspects of the

management of data system. The administrator

resources in an organization, presides or manages the flow

including maintaining of resources or information in

corporate-wide definitions the system.

and standards.
Database Is consists of an organized It is used to store

collection of data for one or data/records like student

more uses, typically in digital records, student’s information

form. One way of classifying and any data that needs to

databases involves the type be stored.

of their contents, for example:

 36

bibliographic, document-text,

statistical.
Cashier Is an occupation focused on Is responsible for the

the handling of cash money. payments of the students.

Enrollment The act of enrolling; It is used by the school

registration. respective for enrolling

students.
Registrar A registrar is an official keeper Is responsible for enrollment

of records or a place where of the student and adding or

records are kept. It may also updating student information.

be a trade name or a term in

software design.
Student A person engages in a study. It is the one who will use the

One who attends a school, or proposed system to view

who seeks knowledge from his/her profile.

professional teachers or from

books.

Notes:

1. Advancing Information Technology Research. (2011) Philippine E-journal vol 2.

2. News college of Olivarez Campus, 2010

3. Engr. Hediki Hashimo. "Samar state daily journal 2010"

4. "Far Eastern University Department Of Communication, 2011"

 37

5. Proposed system for Saint John Academy Dinalupihan, Bataan, (2012, 01). High

School Enrollment System.

6. Proposed system for Cavite Maritime Institute (2010) Automated Online Enrollment

System.

7. Proposed system for Ebenezer Montessori Christian School (2011) Automated Online

Enrollment System.

8. Jefels (2010), Information and Communication Technology (ICT) of Liceo de Cagayan

University

9. Student info system (SIS) De La Salle University.

10. Ford, Andrew (n. d.). For programmer and administrator. Apache, 2

11. York Richard (2009) Beginning CSS: Cascading Style Sheets for Web Design (Wrox

Programmer to Programmer)

12. Steven Holzner (2009). XML: A Beginner's Guide: Go Beyond the Basics with Ajax,

XHTML, XPath 2.0, XSLT 2.0 and XQuery (Beginner's Guides (McGraw-Hill)

13. Reese G. Yarger R.J. King T.(2010)MANAGING & USING MYSQL2nd edition

14. Steven Holzner (2009). PHP: The Complete Reference

15. Delisle M.. Mastering PHP My Admin 2 8 for Effective MySQL Management (2008)

16. Sanders, William (2012). Larger Cover.Learning PHP Design Pattern

17. Illinois Virtual High School Inquiry, (2010).

18. Carel W. Villanueva, “Metropolitan Computer Times”, Philippines, Copyright

19. http://www.uno-r.edu.ph/, University of Negros Occidental - Recoletos

20. http://www.feu.edu.ph/, Far Eastern University

 38

21. Jeffrey L. Whitten, Lounnie O. Bently, Thomas I. M. Ho, “System Analysis and Design

Methods”, Times Mirror/Mosby.

22. James A. O’Brein, “Introduction to Information Systems”, The McGraw-Hill Companies,

Inc., Copyright 1975, 1978, 1982, 1985, 1988, 1991, 1994 and 1997.

23. Manuel Alcuaz Jr., “Strategies System” Metropolitan Computer Times, October 30,

1998

24. Bagahay, Edalie G. et..al “A PROPOSED ENROLLMENT SYUSTEM AND

RECORDS MANAGEMENT SYSTEM FOR B.U COLLEGE REGISTRAR”. THESIS

ABSTRACT, March 2001

25. Paaño, Aileen P. et..al “NATIONAL SERVICE TRAINING PROGRAM COMPUTER-

BASED INFORMATION SYSTEM OF AQUINAS UNIVERSITY OF LEGAZPI”,

March, 2002

26. Aldou, Irene G. “MANAGEMENT INFORMATION SYSTEM FOR THE

DEPARTMENT OF TOURISM REGIONAL OFFICE NO.5”

CHAPTER III

TECHINCAL BACKGROUND
 39

This chapter presents the flow of enrolment system. The comparison of

the existing and proposed system, it contains diagram to show the step by step

process of the system.

NARRATIVE EXPLANATION OF THE EXISTING SYSTEM

The current set up of the school has been using forms that are to be filled

up by the enrolled students so that the school can have a record of the student’s

transactions for the whole year. But as the population of the school grows, the

existing system is no longer well-organized and suitable to accommodate both

the school services and the quantity of the students. The management at this

time seeks an improved way that would help them handle the enrolment

enhanced, more efficient, and more convenient for them and for the students

also.

Context Diagram of Existing System

In context diagram of existing system explains that the new student must

fill up the registration form that contains personal information such as Surname,

First Name, Middle name, Address and contact number. After filling the slip,

student need to present the form 136/ card.

 40

Cashier

Payment Official Receipt

Registration
Form Registered
Payment Form
Old and New Manual Enrollment Official Old and New
Student System
Receipt Student
Student
Information Admission
Slip

Student
Information
Registration Admission
Form Registered Slip
Form

Registrar Principal
 41

Diagram of Existing System

The student will process to the section building to and choose the subjects

for the whole semester. The next step will be on the Accounting office to pay the

initial payment for the semester. Receipt will be released; automatically the

student is now officially enrolled. The receipt will be presented to the registrar to

get the schedule for the whole semester. Registration form is presented on the

first day of classes.

Entry Relationship of existing System

Entry relationship explains the connections of the enrollee to the

admission office, accounting and registrar office. The student follows the step by

step process of the existing enrollment system. From the admission office which

is for assessment process, to the accounting office for fees up to the registration

office for the schedule of the student for whole semester.

NARRATIVE EXPLANATION OF PROPOSED SYSTEM

The Automated Online System is design to retrieve and track the data in

a faster, easier and safe way by storing file data of the student enrollees inside

a database which will lessen the effort of school staff. These details here could

be seen in a second without having to worry that the single data lost. It has also

functionality that can access through internet that makes students easily view

and provide information.

 42

Payment
Old/New Student

Student record
Student information 1 Official
Receipt
Add New and old
3
Student Verified Student
D1 Student Master List Record Pay Fees

Registrar Official
Student record Receipt

Official
2 D2 Copy of O.R.Receipt

Update student
Official Receipt
Record
Student information

4
Cashier
Old/New Insurance of
Student Admission Slip Admission Slip

Admission Slip

Principal
 43

Context Diagram of Proposed System

The Online Enrollment system concentrates gathered enrollment data

from students which contains and indicates the fees, subjects and student

records like basic information, contacts and address. This will serve as a

registration form document done through online and offline computerized form

that can be allow student and staff access and view easily. It will provide

enrollment history every transaction for every student that will be manages in an

easy way without having to worry that the single data lost.

Diagram of the Proposed System

The Online Enrollment System is carried out to design an efficient and

effective system when it comes to speed, reliability and accuracy reports. The

system produce only the generate Fees slip that to be physically presented upon

manual payment. Also the schedule of the students is not included since it will

provided after the enrollment process done. The accounting report is also limit

including the invoice receipt and other payment form.

Relationship of the Proposed System

The proposed system enables the students to have an access to the

enrollment system in their own homes or where the internet is accessible. The

proposed system facilitates and stores all the records and data transactions, and

other activities of the students regarding the enrollment. The system generated
 44

the necessary reports needed by the faculty and the students like the Certificate

of Registration.

The Student Information Sheet, Registration Form, Advising Slip, and Assessment Slip

are going to be obtainable online where it could be submitted in the same manner.
 45

Cahier

Payment Official Receipt

Enrolled
Registration
Old and New Online Enrollment Official Old and New
Payment Receipt Student
Student System
Admission
Slip

Reports Student
Information

Administrator
 46

Payment
Old/New
Student
Student record
Student information 1 Official
Receipt
Login/Register
3
D1 Main Database Fees and Payment

Generated Fee Slip

Old/New
Verified Student Payment
Student
Record

2
Assessment updates Cashier
Assessment
Update Assessment

Reports
Administrato
r
47