é — MERAFONG GITY é LOCAL MUNICIPALITY rex pyras oan, 00 (0 Yr 209 OFFICE OF THE MUNICIPAL MANAGER REF: P(New) Morad Consulting Enginaors (Pty) Lis 274 Voortrekkor Rood NOORDHEUWEL. 1739 ‘Altention: Mr. C. Radebe Sin, ASSIGNMENT FOR CONSULTING SERVICES: CONSTRUCTION OF SLUDGE DRYING BEDS - KOKOS! WWTW ‘With reference to your Accopance Letter dated 4 Seplembor 2017 ofan sppainiment based on a Section 32 arrangement under tendor no. COO (PMUC3/201S6) for Mogale Gy, you are hereby assigned the abovementioned projet thet wince forthe provision of consulting sorics as contemplated under the Guideline for Servos and Prooeseos for Estimating Foes for Persone Regislorad in forms of the Encnoerng Profession Act, 2000, (Act No. 6 of 2000) publchod uncer ECSA Board Nota 128 of 20185, Government Gazete No. 36480 of 4 Docomber 2015 towards th "Constuction of Sludge Drying Beds - Kokosi WWTH” projoc, ‘SCOPE OF THE ASSIGNMENT + Scope ofthe Works: “The Kokosi WWTW has an existing sludge drying bed area of approximatty 1 219 ‘square metres. The capaciy ofthe drying bed area needs to be increased oa total {10a of 24876 square mates by the constuction ofan addtional tree (3) new dying ‘eds with tho same layout and mathod of operation as fr tha existing drying bods. Upon receipt of your confmation of the acceptance ofthe assignment, an inception ‘mesting wl be arranged fo sauss the project and to lay all deals of levance Petaining to fees, project scope, desin, Implementation programme and OHS Fequirerents. Note tha the municipality wl reserve the right o adjust the scope of ‘work andior the construction programme subject tothe avaiabity offending.rid document tobe sucked in such manner as o provide for 30% suboon 26a conailon of tender as contemplated undar Clause 9 and also to incite for trtensive labour tensive work to maximise the craton of EPP work opportunites, ‘cat onder dociment must be availed for submission tothe Gautang Dapariment of Publi Works for scrutiny fo confi masimization of labour itansive work Cn conclusion ofthe project, your assignment wl Inde forthe provisior of any and information, in hard capy and electrons formal ax prescnbed by te m.nicpay, towards the updating ad inclusion ofthe projects nol eoated assets on the ‘municipality's asst register. 1+ Normal Services Normal consulting services wil be deemed tobe the services as contemplated under hem 3.2 te abovementioned Guideline above comprising ofthe provsin of eervioes from Stage 1 up fo and including Stage 6 + Construction Monitoring ‘Consinicton Mentoring isso at Level 1 as contomplated under 3.3.2(6Xa) ofthe ‘sforementonod Guidelines. Any change ln the love of morlioring shall be decided and [Sgreed upon boforenand and when deemed to be necessary in suppert af romedial ‘measures to Improve unacceptable contractor performance oto adress incidences of {allure tn quality compance. ‘+ _Engineoring Management Services: No sarvcain tis regard wil be required since the project doesnot incu forthe ‘management of mut-licplinay team(s). ‘= Reporting Reports must be submited in the proscribed formats and in accordanco withthe required foquency to al relevant stakeholders. Progress reports musi be submited in the prescibed formats parbolarizing progress, expenitue end which prejoct Information dete shal be kop up to Jae o reed! coreny at al ies te actual and ‘tus postin of the projct ‘+ OHS Compliance (Health & Safety) ‘Your aesignment incdes for undertaking the dutios on behalf ofthe mun cipal faling Under te Occupational Heath and Safety Act and the Construction Roguations as per Paragraph 3.3.3 and eneuring fll eomplance. “The appoinimant of a competent person as an OHS Agent to act on bebat of and towards complance af the cents cus wil be requted Deals ofthe rules ‘ppointment wll be discussed at he aforementioned inception meeting PROGRAMME AND BUDGET “The project ie envieaged to be completed over two Fania yrs given capital funding conetaints. In trms ofthe municipal’ procurement pan, we are aleasy runningbatind schedule and ther possible time n order to pete procurement The total alingsive of funding as flows: yadge availabe for he projects R12 066 622.00 with avalabitity Project Description Financ Year zoe zoreite | sae eras whe ‘Construeton of Sludge Drying Beds -Kokos! WW TW ‘The projects funded by the Municipal Ifastructre Grant (MIG) programme and therefore all reporting requvements and completion of required MIG documentation must be complied wi [REMUNERATION Remuneration il be based onthe abovementioned Guideline for Serves and Processes for Estimating Foes. The iype of work is considecod “Municip and Building (Gvls- WastewalerTrealment Works calegorised as for tho fee category fang in the range of 12% to 15%. With referenoe o Figure 4.1 ofthe abovementined ‘Guido, the municipally therefore ffrs a professional fe af 12.5% basod on the ‘actual cost of works taking ino consideration te lnfuncing factor in enginaering eft ‘equred towards implementation of ho project ‘The aforementioned basic fee shal be proportoned over the various stages fr Civil Engineering Projects as follows: % Points for Stage of Services ay inception concept Vii Dasgn Development 25 Dosimentaton & Procurement is | Gantt Administration & nepecton 25 (CioseOut feexs| Disbursoments ‘Travel & traval ime costs shal be deamed to be included inthe normal sanicos except {or adeonal pe were necesetted aus the norm overage frequensy of ono= ‘every two wesks), or as provided otherwise as an adalional serioe. Rates fr all reimbursable expenses will be based onthe rates as published and amend from time {o ta by the Department of Publie Works. Subsistence and Tmo-basod foes are ‘explcy excluded from reimbursable expenses ast would be the subjectmater ofan ‘agTeement tobe reached as and wien the need may arse to Ie such expenses,