ANNEXTURE - III

COMMON CHECKLIST FOR APPROVAL OF COURSES BY DIRECTOR GENERAL OF

SHIPPING

Sr. Subject Description Submitted Remarks

No. Yes No
1. Name of the Trust / Registered AIMSEDU MARITIME ACADEMY Yes Memorandum & Articles of
Society / Sec 8 company (Sec 25 FOUNDATION Association of Company Attached
Company) along with Printout from ROC
showing present list of Directors
Attachment No. 1
2 Name of the Institute AIMS MARITIME ACADEMY Yes Attachment No. 2

3. INDos No. NA New Institute

4.A. Address 1001 & 1002, Yes

CONCORDE COOPERATIVE
PREMISES,SEC-11,CBD
BELAPUR,
NAVI MUMBAI- 400614
4. Telephone / Fax Tel: 022-49700323
Mobile No 09833368903

5. E-Mail id :
6. Website: whether regularly
maintained and contains the
required details as per these
guidelines
7. Name of the trustee / member of
the management council or other
training@aimsmaritime.in
YES
WEBSITE: www.aimsmaritime.in
CAPT. RAJIV SINHA, YES As per Attachment No 1
CAPT. PRADEEP DAHUJA

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 authorities signatory on behalf of
register society managing /
owning the Institute / Director of
Sn.25 Company (Documentary
evidence to be attached)
8.A. Location where the course is CBD BELAPUR (EAST), NAVI
proposed to be conducted MUMBAI
8.B. Are the premises owned or Leased YES Copy of Leave & License Agreement
lease? If leased, duration of lease attached 3
available from date of this Valid till: 31.10.2021
application. Proof of
ownership/lease to be produced
with enabling provision for
renewable of lease for a further
period of two/three years.

9. ISO 9000:2015 Certificate NA New Institute

(a) Accreditation Body
(b) Last Internal Audit
(c) Last External Audit
(d) Any Major non-conform
ance found in the Audit
(e) Management Representative
10. Details of grievance redressal
mechanism withrespect to
complaints relating to sexual
harassment at workplace
The affected persons – STAFF, Yes As Per QM-Procedures
FACULTY or STUDENTS, can
approach Sejal Gurav Sr. Attachment No. 4
Accountant or Ms.Anuja Surve,
Librarian, These complaints will be
looked into by a committee
Chairperson, Directors, and the
most senior member of our
academic team.

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11 Course for which approval is MEO CLASS II PREPARATORY Yes
sought
(a) Course ID 71

(b) Processing Fees INR 25000/- Through BharatKosh Dated

09/02/2018
Attachment No. 5
(c) Duration of Course 4 MONTHS Yes
(d) Frequency of the course in 3 Batches in a year Yes
year
(e) Proposed No. of 40 Yes
Trainee/Course
(f) Eligibility Criteria for As per DGS Guidelines Yes
Candidates
(g) Has any in-principle In-Principle Letter
approval been taken from YES, Ref NO. TR/TAR/ 1(3)2017) Attachment No 6
DGS(optional)
12. Name of the head of the Institute RAJIV KUMAR SINGH Yes
(a) Qualification B.E. MARINE ENGINEERING
(b) Experience 3.5 YEARS AS C.E.
(c) Teaching Experience 1 YEAR 9 Month
13. Name of the Principal / Director, Same as Mention in Sr. no 12 Yes
if separate from Sr. No. 12
13.1 Course in Charge & Faculty 1
(a) Name RAJIV KUMAR SINGH Yes
(b) Designation PRINCIPAL / CHIEF ENGINEER
(c) Qualification B.E. MARINE ENGINEERING
(d) Experience 3.5 YEARS AS C/E
(e)Email ID swargvibha@gmail.com
(f) Phone (Mobile & Res.) 7980853274
13.2 Full Time Faculty – 2
(a) Name AJAY GUPTA Yes
(b) Designation FACULTY / CHIEF ENGINEER
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 (c) Qualification DIPLOMA IN MECH.
ENGINEERING
(d) Experience 23 YEARS ONBOARD/4 YEARS
TEACHING
(e)Email ID Ajay.rock472002@gmail.com
(f) Phone (Mobile & Res.)
13.3 Full Time Faculty – 3
(a) Name MRUTUNJAY SAHOO Yes
(b) Designation ELECTRO-TECHNICAL OFFICER
(c) Qualification DIPLOMA IN ELECT. ENG
(d) Experience 10 YEARS IN MERCHANT
NAVY/20 YEARS INDIAN NAVY
(e)Email ID Mrutyunjay22@yahoo.co.in
(f) Phone (Mobile & Res.) 9769464774
13.4 Full Time Faculty – 3
(a) Name ASHISH KANCHAN
(b) Designation FACULTY / CHIEF ENGINEER
(c) Qualification B.TECH MECHANICAL
(d) Experience 10 Years
(e)Email ID aashishthesailor@gmail.com
(f) Phone (Mobile & Res.)
14.1 Visiting Faculty – 1
(a) Name
(b) Designation
(c) Qualification
(d) Experience
(e)Email ID
(f) Phone (Mobile & Res.)
14.2 Visiting Faculty – 2
(a) Name
(b) Designation
(c) Qualification

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 (d) Experience
(e)Email ID
(f) Phone (Mobile & Res.)

15.1 Support Staff-1

(a) Name MS.NISHA THAKUR Yes
(b) Designation OFFICE ADMIN
15.2 Support Staff – 2
(a) Name MRS. SEJAL GARAV Yes
(b) Designation SR. ACCOUNTANT
15.3 Support Staff – 3
(a) Name MRS..ANUJA SURVE Yes
(b) Designation LIBRARIAN
15.4 Support Staff – 3
(a) Name Yes
(b) Designation
15.5 Support Staff – 3
(a) Name
(b) Designation
16 List of Equipment & 1. White Board
publications AS PER CIRCULAR Yes 2. Audio Visual (Projector and
Speakers)
3. Computer
4. PPT Presentation
5. Videos
6. Handout
7. Books
17. Whether the Publications & EXCLUSIVELY FOR THIS
Equipment are being shared COURSE
with other courses or exclusively
for this course. Give Details.

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18. Infrastructure Facilities
Class Rooms
(i) Number 1
(ii) Area 50 SQ. MTS
(iii) Ventilation – A/C, Natural A/C and Natural Ventilation
No. of Tables & Chairs 20 Table & 40 Chairs
19. Toilet / Wash Rooms Facilities
(i) Gents Candidates 1
(ii) Ladies Candidates 1 Separate Toilet Facilities for Ladies
and Gents
(iii) No. of W.C.s & Urinals 1 W.C and 3 Urinals (Gents) Separate Toilet Facilities for Ladies
(iv) No. of Wash Basins 1 Each Gents and Ladies
20 Canteens/Refreshment Facilities Refreshment Facility Available Yes Dedicated Cafeteria
Cafeteria contract basis
Attachment No. 7
(i) Refreshment Facilities Area in 36 M2 Yes
M2
(ii) No. of Tables & Chairs 7 Tables, 40 Chairs Yes
21 Teaching Aids 1. White Board
(OHPs, White Board, CDs, Etc. 2. Audio Visual (Projector and Yes
Speakers)
3. Computer
4. PPT Presentation
5. CDs
6. Handout Books
22 Library Facilities
(i) Space in sq. m. 36 M2 Yes
(ii) Number of Books 500+ Yes Attached List
Attachment No 8
(iii) Name of Journals Available Yes
(iv) Seating Capacity 20 Yes
(v) Timings 0800-2000 HRS

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23 Medical Facilities at the Institute YES-First Aid Box Available Yes First Aid Facilities available at
/ Near to the Institute Institute and Emergency Hospital
Near to Institute
(i) Name of Dispensary / Apollo Hospitals Enterprises Ltd. Yes
Hospital
(ii) Address Apollo Hospital Parsik Hill Road Yes Attachment No. 9
Sector 23 CBD Belapur Navi
Mumbai 400614
(iii) Telephone 022-33503350 Yes
(iv) First Aid Facility in premises Available Yes
24 Course Manual to include Yes
(a) Name, Address & Telephone NA Yes
No. of Head of Institute and
Course In-charge
(b) List of Instructors and Name N/A
& telephone No. of Warden
(c) Guidelines for Instructors NA
(d) Course Objectives and Yes
Course Outline
(e) Teaching Syllabus and Time Available
Table
(f) Course Material Topic wise Available
(g) Procedure for Evaluation, Written Exam and Oral conducted
Criteria for Passing and by Course in charge.
Instructions for Re-sits For Resit: Failed candidate will be
given additional training and re
appeared exam after 1 week.
(h) Re-Examination If Failed Re Exam after additional
training
25 In case any short falls, Please NA
specify and give Reasons
26 Any Other details not covered NA
above

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27 If the Institute is approved for No
more than one course following
information to be provided (see
Matrix – 1)
28 No. of Hours each Faculty 18 HOURS
Member is engaged / Week
29 Inspection
a. When was the Institute last NA New Institute
inspected & by Whom
b. When was Surprise Inspection of NA New Institute
Institute carried out & by whom
30 CIP Inspection details: NA New Institute
a. Date of the last CIP Inspection NA New Institute
b. Name of RO NA New Institute
c. CIP Grading achieved NA New Institute
31. Was any Course suspended? NA New Institute
(a) When
(b) Was it restored / when
32 Name of the Faculty Members NA New Institute
who left the Institute in Last
Year
33 Name of the Faculty Members NA New Institute
who Joined the Institute in Last
Year
34 Faculty (as per Matrix – 2) As per Course Matrix Attachment No. 10

34A List of faculty for other courses / NA

Faculty drawn from other
department (State Dept.)

(a) Name NA
(b) Qualification NA
35 Internal Facilities (As per Yes Attachment No 11

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 Matrix -3)
36 External Facilities (As per
Matrix -3)
37 Does the institute conduct any
other courses not approved by
DGS (Pls. attach separate sheet
of such courses, organization for
whom conducted, authority of
the same etc.- Annex IV)
38 Course Details
39 Publications / Books available to
the faculty / Staff for Teaching
40 How is Knowledge of the Faculty
Members / Staff Updated?
Attachment No 11
Yes
NONE
NA
500+ Shipping Industry book
available in Library
Through website, journals &
publications weekly faculty
meeting
Staff attending various seminars /
workshops.
Faculty enhancement programme

41 Certificate Details of the

proposed course
(a) Sample of the Certificate to Attached Attachment 12
be issued submitted
(b) Numbering Procedure for AIMS/MEOII/Sr.No./Batch
Certificate No./Year
(c) Procedure laid down for Record kept of certificates received As Per QM-Procedures
dealing with forgeries / issued and cancelled to avoid
forgeries.
(d) Procedure for changing DGS Guidelines
Format / Style of Certificate
(e) Record Keeping Computerised
42 Examination Assessment
(a) Appointment of Examiners Internal

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 (b) Examination Process Written and Oral
(Written, Orals, etc.)
(c) Infrastructure Norms (to be Available
attached)
43. Revision of Courses NA
(a) How are they Incorporated?
(b) Any course where Revisions
were made?
44. Does Institute have tie up with None No
any Foreign Flag for conducting
courses recognized by their
administration? If yes then name
of Administration and course
details
45. Functional Details of Institute NA
(a) No. of actual teaching days
(b) No. of working days lost due
to holidays, etc.
(c) No. of hours class room is
used (Day and Course details)
(d) Were all examinations
conducted on time? If No why?
(e) Is there a grievance redressal Yes Yes As Per QM-Procedures
machinery?
(f) Whether performance of Yes As Per QM-Procedures
teachers is assessed through
annual appraisal
(g) Whether there is provision of Yes As Per QM-Procedures
assessing teachers based on
student appraisals?
46. Means of knowing the latest DGS and IMO Websites, and Yes
Amendments periodicals like IMEI, Command,
DGS Newsletter

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47. E-Samudra Filing: NA New Institute
a. Whether batch details uploaded
in e-samudra for all batches &
Courses in the last calendar year
b. Whether batch details submitted
have been updated to include the
certificate details
48. Feedback maintenance
49. Annual Fees NA New Institute
Whether Annual Fees paid to
DGS within due date
If not paid on time, whether
penalty fees has been deposited
with DGS
50. Whether Annual Returns filed NA New Institute
on time for the current year
51. Whether Faculty Returns NA New Institute
submitted to DGS as per
schedule
52. Whether advertisement are Yes
published as per norms

Date of Application: 02/04/2018

Name and signature of Applicant: Mr. Rajiv Singh //Principal –AIMS MARITIME ACADEMY

Contact number & email address: 07980853274 Email: training@aimsmaritime.in

Date of Inspection:

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