Example Supplier Selection Worksheet

Example Initial Screening Considerations (must pass to be considered)

1 Response conforms to bid requirements format; all items addressed
2 Bidder has a viable financial record (based on public records or other information provided)
3 Bidder meets location and other legal requirements
4 etc.

Example Team Proposal Review Assignments

Review
Team Proposal Area
team 1 General Conditions
Team 2 Application Environment
Team 2 Map Application and Data
Team 2 Map Simulation Tool
Team 2 Data Warehouse
Team 2 Web Site/Web Server
Team 2 Workflow Manager
Team 2 Voice Network
Team 2 Data Network
Team 3 Maintain Service Center
Team 4 Service Center Staffing
Team 5 Service Center Facility

Criteria and Scoring Guidance to use In Rating Each Proposal Area

Low Med High

Criteria 1 2 3
Technical (based on review of has average is a leader in technical
Competence credentials) has minimal or competence for competence for this area
new competence in the area organization experienced
Experience with (using evidence provided) has done at least one has done several very
similar projects has done one, not quite like very similar to ours similar to ours,
ours successfully
Special Skills for this has people in training or has small number of has many skilled experts
Area experts are not available experts and they are for this area and they are
available available
Opportunity for no elements available to some items that can be significant parts of the
Leverage leverage reused in our solution solution are available for
without having to be reuse
developed
Solution Fit to meets only a minimum set meets all high priority meets all stated
Proposal of requirements at highest and most second tier requirements, at all levels
Requirements priority requirements of priority

Sample Ratings for a Given Proposal Area Across Bidders

Area: Map Simulation Tool

TeraQuest Metrics, Inc. Page 1 version: 22 August 2000]

 Criteria Bidder A Bidder B Bidder C
Technical 2 2 3
Competence
Experience with 1 2 3
similar projects
Special Skills for this 2 2 2
Area
Opportunity for 1 2 3
Leverage
Solution Fit to 2 2 2
Proposal
Requirements

May augment with weightings for each area, based on level of importance
Example Weighting
Criteria (distribute 100 points)
Technical 20
Competence
Experience with 10
similar projects
Special Skills for this 20
Area
Opportunity for 20
Leverage
Solution Fit to 30
Proposal
Requirements

Weighted Ratings of the Candidates on this Criterion

Criteria Bidder A Bidder B Bidder C

Technical 40 40 60
Competence
Experience with 10 20 30
similar projects
Special Skills for this 40 40 40
Area
Opportunity for 20 40 60
Leverage
Solution Fit to 60 60 60
Proposal
Requirements
Total Score 170 200 250

TeraQuest Metrics, Inc. Page 2 version: 22 August 2000]

 General Contractor
Org fit PMP exp tech soln
Org fit 1 2 2 3 4 build the upper triangle by agreement
PMP 0.5 1 2 3 5 build the lower triangle by reciprocals
Exp 0.5 0.5 1 4 5
Tech 0.33 0.33 0.25 1 3
Soln 0.25 0.2 0.2 0.33 1

sums 2.58 4.03 5.45 11.33 18

normalize by dividing each entry by the sum for the column:

Org fit 0.387597 0.496278 0.366972 0.264784 0.222222 0.347571

PMP 0.193798 0.248139 0.366972 0.264784 0.277778 0.270294
Exp 0.193798 0.124069 0.183486 0.353045 0.277778 0.226435
Tech 0.127907 0.081886 0.045872 0.088261 0.166667 0.102118
Soln 0.096899 0.049628 0.036697 0.029126 0.055556 0.053581
1
Design, Build, Implement
Sol Tech exp fit PMP
Soln 1 2 2 3 3 build the upper triangle by agreement
Tech 0.5 1 1 3 3 build the lower triangle by reciprocals
Exp 1 1 3 3
fit 1 2
PMP 1

Maintenance
Fit tech PMP exp soln
Fit 1 1 1 2 5
tech comp 1 2 2 5
PMP 1 2 5
exp 1 5
soln 1

Location
Soln Exp Fit Tech PMP
Soln 1 2 2 5 5
Exp 1 3 5 5
Fit 1 5 5
Tech 1 5
PMP 1

Staffing the Call Center

Sol PMP Exp Fit Tech
Sol 1 2 3 4 5
PMP 1 2 4 5
Exp 1 3 5
Fit 1 5
Tech 1
gle by agreement
gle by reciprocals

gle by agreement
gle by reciprocals