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Form and Function of Joint Health and Safety Committees in Ontario Acute
Care Hospitals
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Abstract
Even though joint health and safety committees (JHSCs)
have been in existence in Ontario workplaces for almost 30
years and healthcare workers are at high risk for workplace
injury, there has been little research done related to JHSC
functioning in Ontario’s healthcare sector. In his recent
review of the 2003 outbreak of severe acute respiratory
syndrome in Toronto, Justice Archie Campbell found that
JHSCs in Ontario hospitals were not fulfilling their intended
roles and responsibilities. The objective of this study was
to gain a deeper understanding of the role, resources,
structure and functioning of JHSCs in Ontario hospitals.
A cross-sectional survey of JHSC co-chairs from all
acute care hospitals in Ontario was performed. The results
revealed that the strengths of the current state of JHSC
functioning in Ontario hospitals include legislative compli-
ance and availability of resources and experts. Gaps in
current JHSC functioning include a lack of JHSC member
education beyond certification training and suboptimal
JHSC status and visibility within healthcare organizations.
Further research examining the effectiveness and impact of
JHSCs on healthcare worker health and safety is warranted
to address the concerns raised in the Campbell report.
(completed surveys received from both the management co- Public Service Employees Union (55%) and the Canadian
chair and worker co-chair from the same facility) were received Union of Public Employees (35%) being the most common.
from 73 of 189 organizations (39%). Co-chairs reported an average of seven worker members and
five management members on their committee.
Legislative Compliance Results showed a variety of occupational groups represented
Survey results indicated that the majority of hospitals were on JHSCs. Nursing was the most commonly represented
approaching compliance with health and safety legislative profession (96%) within the worker members. Others groups
requirements. Ninety-nine percent of respondents indicated included administrative (58%), laboratory (58%), housekeeping
their organization had a JHSC. Reported compliance with (57%), radiology/diagnostic imaging (42%) and dietary (39%).
JHSC legislative requirements is summarized in Table 1. Occupational groups represented at the management level
were similar. Nursing was still the most commonly represented
(72%), followed by administrative (65%), housekeeping (52%)
and dietary (38%). At just over a quarter of hospitals, the CEO
Table 1. Hospitals that reported compliance with appointed management members to the JHSC. The CEO sat as
legislation*
a voting management member on the JHSC at 9% of hospitals.
Co-chair respondents reported a variety of resources available
Legislative Requirement Percentage of
Hospitals to the JHSC to assist them in carrying out their responsibili-
ties. Employees with specialized expertise who sat on JHSCs as
Names of JHSC members were posted 100 voting members included occupational health nurses (75%),
Met at least quarterly 99
infection-control practitioners (68%), return-to-work coordi-
nators (39%) and fire safety experts (36%). Other respond-
Certified members received basic and 93 ents reported that staff with similar expertise were available to
workplace-specific hazard training their JHSC but did not sit as voting members. Some co-chair
JHSC has taken steps to ensure that sections 92 respondents reported that experts from outside the hospital were
8, 9 and 10 of healthcare regulations have brought in to assist the JHSC. These experts included health
been implemented and safety consultants (59%), fire safety experts (58%), indus-
trial hygienists (42%) and ergonomists (35%). Only 15% of
New members were selected by workers they 79
were to represent or the trade union
hospitals had an industrial hygienist on staff.
Co-chairs were selected by the members who 67 Information Reporting and Training and Education
represent workers Information reported to the JHSC was assessed. All co-chairs
Employer consulted JHSC on development and 60
indicated that JHSC members regularly received health and
establishment of health and safety measures safety reports. The specific types of information received are
and procedures summarized in Table 2.
The majority of co-chairs reported that their committees had
Worker members to attend certification 26
certified members who had completed workplace-specific hazard
training were selected by workers they
represent or the trade union training (93%). OSACH was identified as the main provider of
certification training to the acute care hospital sector.
JHSC = joint health and safety committee. Co-chair respondents reported on other training and educa-
*N = 220. tion received by JHSC members. Only 22% reported that
committee members received training at least once every two
years, and 8% reported that their JHSC members had never
received training. The most common types of training programs
received included workplace inspection training (66%) and
Representation and Resources orientation for new committee members (58%). Most training
Other elements of a properly functioning committee were also was delivered via lecture or seminar (62%) or video (39%). A
assessed. A documented terms of reference to guide committee quarter of respondents indicated that they had received web-
activities was in place in 99% of hospitals. The term of office for based or electronic training.
committee members was two years or less for 50% of respon-
dents. All hospitals indicated union representation on their Decision-Making and Recommendations
JHSC, with the Ontario Nurses’ Association (91%), the Ontario Decision-making strategies reported included discussion leading
to consensus (80%), voting (57%) and delegation to a sub- ences (p ≤ .05) were noted between the JHSCs of large and
committee (22%). Almost all co-chairs (95%) indicated that small hospitals. JHSCs in larger hospitals met more often and
their JHSC made formal recommendations to management to had more members, a shorter term of office for members, wider
improve health and safety conditions for workers. The most union representation and representatives from more occupa-
common process followed included recommendations being tional groups than smaller hospitals. Smaller hospitals had more
provided in writing, signed by both co-chairs and passed on maintenance/engineering representation on the JHSC and were
to a person with authority to take action. In 16% of cases, the more likely to have the maintenance/engineering representa-
CEO received the recommendation. tive as the worker co-chair and the certified member. JHSCs in
larger hospitals were reported to follow legislative requirements
regarding the election/selection of new worker members more
often than smaller hospitals. Smaller hospitals were more likely
Table 2. Information reported to joint health and safety to have new members volunteer to be on the committee and have
committee*
management appoint workers to attend certification training.
Type of Information Reported Percentage Receiving
Information
Newsletters 38
Other 6
and to use e-mail or electronic postings to communicate with were not (frequency of JHSC member education [κ = 0.19],
the workforce. management request for feedback from JHSC [κ = 0.07], inter-
action with infection control [κ = 0.26] and implementation
Comparison between JHSCs Reporting High Profile of healthcare regulations [κ = 0.35]. Worker and management
versus Moderate, Low or No Profile co-chair responses regarding the completion of certification
Comparisons were made between those hospitals where a co- training were also poorly matched [κ = −.07]. The negative
chair indicated the JHSC had high profile and visibility (18%) kappa statistic is due to a high prevalence of co-chairs providing
and those hospitals where a co-chair indicated the JHSC had a positive response. Results also showed that 51 co-chair pairs
moderate, low or no profile and visibility (82%). Again, the agreed on the ranking given for status and visibility of the JHSC
comparison resulted in notable statistically significant differ- within the organization, and 12 disagreed [κ = 0.29].
ences (p ≤ 0.05).
High-profile JHSCs were more likely to have workers volun- Discussion
teer to be members of the committee and to follow legislative JHSCs and the Healthcare Workforce
requirements regarding the election/selection of worker co- JHSCs act as a forum for encouraging co-operation between
chairs. High-profile JHSCs were more likely to receive informa- workplace parties on occupational health and safety issues and
tion on workplace accident investigation activities and follow-up a means of enabling workers’ participation rights (Downie et al.
and WSIB statistics. Regarding training, low-profile JHSCs were 2006). They bring together a range of practice experience and
technical knowledge, provide a means of communication to and
from the workforce and facilitate the commitment of workers
JHSCs in healthcare workplaces are of and employers to health and safety (Bryce and Manga 1985).
particular importance as healthcare workers The successful operation of JHSCs in healthcare workplaces is
are at greater risk of workplace injuries of particular importance as research on the Canadian workforce
and more mental health problems than any has consistently indicated that healthcare workers are at greater
other occupational group. risk of workplace injuries and more mental health problems
than any other occupational group (Ostry and Yassi 2004). In
the healthcare sector in Ontario, the lost-time injury rate in
more likely to report that members never get training and educa- 2007 was 2.01 injuries per 100 workers; this was higher than the
tion. In direct comparison, high-profile JHSCs indicated that rate for all Ontario workers, which was 1.55 (OSACH 2008).
they were more likely to receive JHSC effectiveness, workplace
inspection and hazard-specific training. Legislative Compliance
High-profile JHSCs were also more likely than low-profile Study findings indicated that the majority of hospitals were
JHSCs to use a wide variety of communication strategies, approaching compliance with most of the legislative require-
including activities during health and safety week, information ments specific to JHSC form and function. Other studies have
sharing during workplace inspections, formal reports at staff or shown similar results (Ostry and Yassi 2004; SPR and Associates,
management meetings, presentations and posters, newsletters Inc. 1986, 1994). In the case of our study, reports of high compli-
and e-mail or electronic postings. Low-profile JHSCs were more ance could be due, in part, to the enhanced attention the Ontario
likely not to be asked for regular feedback on the establishment, healthcare sector has received from the provincial government
maintenance and monitoring of programs, measures and proce- since the SARS outbreak. This enhanced attention included
dures respecting the health or safety of workers. (1) a permanent sectoral health and safety advisory committee
under the Occupational Health and Safety Act; (2) the hiring of
Paired Analysis 200 additional health and safety inspectors, including six inspec-
A paired analysis of 65 worker co-chair and management co- tors dedicated to the healthcare sector; (3) additional training for
chair responses was conducted. Eight pairs were excluded from all Ministry of Labour industrial sector inspectors and hygienists
the original 73 matched pairs due to ambiguous or conflicting on the Healthcare and Residential Facilities Regulation under
information regarding whether the respondent held the role the Occupational Health and Safety Act; (4) the inspection of all
of management or worker co-chair. Items requiring an exclu- acute care facilities and selected long-term care homes in Ontario;
sive answer were analyzed. Results showed that while some and (5) a plan to continue proactive inspections in healthcare
worker and management co-chair responses appeared to be well (Ontario Ministry of Labour 2007).
matched (frequency of meetings [κ = 0.84], existence of terms
of reference [κ = 1.0], names of members posted [κ = 1.0] and Representation and Resources
number of management members on JHSC [κ = 0.82]), others All hospitals reported union involvement with the JHSC.
Respondents indicated that there was a wide variety of occupa- new committee members. These findings are supported in the
tional groups represented on their committee. A range of literature. A survey by SPR and Associates, Inc. (1994), showed
resources were also reported to be available to the JHSC to assist that smaller workplaces had more non-compliance. Frick and
members to carry out their responsibilities. Several references in Walters (1998) showed that virtually all the reported examples
the literature show that experts have an important role to play in of effective systems for worker safety representation occur in
occupational health and safety (Johnstone et al. 2005; Milgate large workplaces, and that evidence shows that workplace size
et al. 2002; O’Grady 1998). is indeed a strong determinant of the effectiveness of health and
Over 3000 Industrial, Mining,, Educational and Health Workplaces.” Michael Manno, MSc, BSc, is a biostatistician at St. Michael’s
In Government of Ontario, Advisory Council on Occupational Health Hospital, with a specific interest in the areas of occupational
and Occupational Safety, Eighth Annual Report, April 1, 1985 to March health and multivariate survival analysis; a lecturer with the Dalla
31, 1986 (Vol. 2). Toronto, ON: Queen’s Printer. Lana School of Public Health and Department of Medicine,
SPR and Associates, Inc. 1994. Highlights of the 1994 Ontario Survey of University of Toronto; and with the Centre for Research Expertise
Occupational Health and Safety and Joint Health and Safety Committees. in Occupational Disease, University of Toronto and St. Michael’s
Toronto, ON: SPR and Associates and Workplace Health and Safety Hospital. He can be contacted at 416-864-6060, ext. 3333, by fax
Agency. at 416-864-5421 or by e-mail at mannom@smh.toronto.on.ca.
Tuohy, C. and M. Simard. 1993. The Impact of Joint Health and Lisa McCaskell is the senior health and safety officer with the
Safety Committees in Ontario and Quebec. Gatineau, QC: Canadian Ontario Public Service Employees Union (OPSEU), North York,
Association of Administrators of Labour Legislation. Ontario, where she works with union members, joint health
Yassi, A., A.S. Ostry, J. Spiegel, G. Walsh and H.M. de Boer. 2002. and safety committees and provincial OPSEU health and
“A Collaborative Evidence-Based Approach to Making Healthcare a safety committees to address health and safety concerns; and
Healthier Place to Work.” Hospital Quarterly 5(3): 70–78. represents OPSEU on the Workplace Safety and Insurance Board
Research Advisory Council, the provincial Health Care Sector
Section 21 Health and Safety Committee and the Centre for
About the Authors Research Expertise in Occupational Disease. You can reach her at
Kathryn Nichol, PhD(c), MHSc, BScN, CRSP, is a consultant 416-443-8888, ext. 8772, by fax at 416-443-0553 or by e-mail at
and program specialist with the Ontario Safety Association for lmccaskell@opseu.org.
Community and Healthcare (OSACH); a lecturer within the Dalla
Lana School of Public Health and Department of Medicine, Joseline Sikorski, MScN, CHE, is the president and chief
University of Toronto; and with the Centre for Research Expertise executive officer at OSACH, a position she has held since 2003;
in Occupational Disease, University of Toronto and St. Michael’s a certified healthcare executive who has held senior executive
Hospital, Toronto, Ontario. She is currently a fourth-year PhD positions with the Lakeridge Health Corporation, St. Joseph’s
student at the University of Toronto studying the use of facial Healthcare Hamilton, Winchester District Memorial Hospital,
protection to prevent the occupational transmission of infectious KPMG Consulting, Centenary Health Centre and the University
respiratory illness. You can contact her at 416-698-5644, by fax at of Ottawa Heart Institute; and a past surveyor with the Canadian
416-698-5622 or by e-mail at knichol@osach.ca. Council on Health Services Accreditation. She can be contacted
at 416-250-7444, ext. 10, by fax at 416-250-7484 or by e-mail at
Irena Kudla, MHSc, HBSc, CIH, is an occupational disease jsikorski@osach.ca.
prevention specialist at St. Michael’s Hospital, Department of
Occupational and Environmental Health; an industrial hygienist D. Linn Holness, MD, MHSc, FRCPC(Occ Med), FFOM(Hon),
at St. Michael’s Hospital with a focus on occupational exposure is a professor at the Dalla Lana School of Public Health and
assessment methodology including development of standardized Department of Medicine, University of Toronto; chief of the
data collection instruments for use in epidemiological and Department of Occupational and Environmental Health, St.
intervention studies; a lecturer within the Dalla Lana School of Michael’s Hospital; director of the Centre for Research Expertise
Public Health and Department of Medicine, University of Toronto; in Occupational Disease; and director of the Gage Occupational
and with the Centre for Research Expertise in Occupational and Environmental Health Unit, University of Toronto and St
Disease, University of Toronto and St. Michael’s Hospital. She can Michael’s Hospital. You can contact her at 416-864-5074, by fax
be reached at 416-864-6060, ext. 3236, by fax at 416-864-5421 at 416-864-5421 or by e-mail at holnessl@smh.toronto.on.ca.
or by e-mail at kudlai@smh.toronto.on.ca.
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