City of Nanaimo FOI Response

From: Tracy Samra
To: Megan Waggoner; Sheila Gurrie

Cc: Jan Kemp; Victor Mema; Kim Fowler; Richard Harding
Subject: RE: Request for Records - FOI005
Date: Tuesday, January 17, 2017 4:59:39 PM
Sheila,
This request is enormous and requires significant clarification from the applicant.
Sections 17 & 22
Timeframe needed.
From: Megan Waggoner
Sent: Tuesday, January 17, 2017 2:15 PM
To: Mayor&Council; ADMINISTRATION; SENIOR MANAGEMENT
Cc: Sky Snelgrove; Sheila Gurrie; Jodi Wilson; Heidi Davidson; Robin Tweed
Subject: Request for Records - FOI005
Good afternoon,
Please find below a request for records according to the Freedom of Information and
Protection of Privacy Act (FOIPPA).
Please remember that your department is responsible for providing all relevant
records applicable to this request for access. If there is an Information and Privacy
Commissioner’s review of this request, you may be required to provide evidence of
your efforts to search for the records by means of swearing an affidavit.
Reference Number: FOI005 Date by which to Respond: 2017-JAN-20
Sections 17 & 22
Details:
Before undertaking this request, please respond by email to the following questions, within
three business days of the date on which this email was sent. This information will be used
to develop the fee estimate to be given to the applicant.
1. Does your department have the records requested? Yes or No
(a) If no, what department(s) or who should be contacted?
2. How much time do you estimate spending on locating, retrieving and producing the
records requested?
(a) If it will take less than three hours, please retrieve and send the records to us
by the response date with the FOIPPA reference number.
(b) If it will take more than three hours, you do not have to retrieve the records
immediately at this stage; however we require the following information to
prepare a fee estimate for the applicant:
(i) the approximate number of pages of requested records you may have to
Page 1 of 54
copy or get copied or produced; and
(ii) the approximate amount of time (in person hours) it will take for you to
locate, retrieve and produce these records.
If providing paper copies, please do NOT staple or fasten the pages and please copy only
single-sided. Thank you.
Thank you, and please let me know if you have any questions.
Megan Waggoner
FOI Claims & Records Clerk
Legislative Services
City of Nanaimo
250-755-4405 X4317
This email is intended to be received only by the person to whom it is addressed and may be PRIVILEGED AND
CONFIDENTIAL. If you have received this email in error please delete it and inform the sender immediately. Thank
you.
Page 2 of 54
From: Tracy Samra
To: Deborah Duncan
Cc: Jan Kemp; Victor Mema; Sheila Gurrie
Subject: RE: Nanaimo City subsidies for the Vancouver Island Conference Centre and Port Theatre
Date: Tuesday, February 07, 2017 2:15:31 PM
Attachments: image001.jpg
Next time, make them do a FOI.

From: Deborah Duncan
Sent: Friday, January 27, 2017 2:07 PM
To: Section 22
Cc: Tracy Samra; Jan Kemp; Victor Mema
Subject: FW: Nanaimo City subsidies for the Vancouver Island Conference Centre and Port Theatre
Hello Section 22
In response to your queries below, please be advised:
· Vancouver Island Conference Centre
o 2017 operating revenue budget $1.9m
o 2017 operating expenditure budget $2.9m
o 2017 building maintenance budget $20,244
o Therefore, the City’s annual operating subsidy is $1m
· Port Theatre
o 2017 operating grant budget $598,857
o 2017 building maintenance budget $54,844
o Therefore, the City’s annual operating subsidy is $654k
As you have noted, the City’s annual financial statements do not provide the above detail.
Regards
Deborah
Deborah Duncan, CPA, CMA | Deputy Director, Financial Services
CITY OF NANAIMO
Ph: 250.755.4414
411 Dunsmuir St. Nanaimo, BC
V9R 0E4 | deborah.duncan@nanaimo.ca
From: Jan Kemp
To: Section 22 Tracy Samra
Cc: Victor Mema
Subject: RE: Nanaimo City subsidies for the Vancouver Island Conference Centre and Port Theatre
Good afternoon. I have forwarded your email to Victor Mema, Chief Financial Officer,
to respond to.
JanKemp-sig.png
From: Section 22
Page 3 of 54
To: Tracy Samra <Tracy.Samra@nanaimo.ca>
Subject: Nanaimo City subsidies for the Vancouver Island Conference Centre and Port Theatre
Hi Ms. Samra:
Please provide me with information regarding the City of Nanaimo's subsidy for V.I.
Conference Centre and the Port Theatre. Also, does the City provide the taxpayers of Nanaimo
with an analysis of the profit /loss for both of these assets.
I did review some financials on the City of Nanaimo's website but couldn't find the above
requested information
I appreciate your assistance.

Section 22
Page 4 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: Victor Mema
Subject: Fwd: Events Centre reports
Date: Tuesday, March 28, 2017 2:57:50 PM
We don't jump to their drum. It can be processed as FOi. Let's talk.
It is over and I'm not subjecting staff to witch hunts.
Tracy Samra, CAO

Intended for recipients only. Confidential and privileged.
Sent from my iPhone
Begin forwarded message:
Section 22
From:
Date: March 28, 2017 at 11:50:21 AM PDT
To: "mayor & Council" <mayor&council@nanaimo.ca>
Subject: Events Centre reports
Section 22
requested that the following reports be made
available to the public:
- the entire Ernst and Young review (only portions of it have been released to the
public)
- the detailed breakdown of how the $70 million cost estimate for the arena
building had been arrived at.
Staff had previously indicated that releasing this information would compromise
ongoing negotiations. Now that the facility is not going ahead there should be no
reason to keep this information private.
I also want to point out that over 2 months ago, the city released extremely
detailed information on the breakdown of the $10 million road and sewer works
portion of this project . If this could be released then, there seems to be no
reason why similar information on the arena couldn’t also be released.
Section 22
Page 5 of 54
From: Tracy Samra
To: Sheila Gurrie; Victor Mema; John Van Horne
Subject: Re: City of Nanaimo Freedom of Information Request FOI00123
Date: Wednesday, August 30, 2017 4:17:25 PM
Sheila,
I do not consent.
Sections 17 & 22
Tracy Samra, CAO

Sent from my iPhone
On Aug 25, 2017, at 2:54 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:
Good afternoon,

Please find attached a letter in regards to Freedom of Information Request FOI00123.

If you have any questions regarding this please contact me.

Regards,

Sheila Gurrie, CIPP/C, CIAPP-P
City Clerk and Corporate Officer
City of Nanaimo
455 Wallace Street, Nanaimo, BC V9R 5J6
T 250.755.4494 F 250.755.4435

This email is intended to be received only by the person to whom it is addressed and may be
PRIVILEGED AND CONFIDENTIAL. If you have received this email in error please delete it and inform
the sender immediately. Thank you.

Section 22
<Section 22.pdf>
Page 6 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: Gordon Fuller; Bill Bestwick; Jerry Hong; Jim Kipp; Bill Yoachim; Victor Mema
Subject: Re: Request for Records - FOI00132
Date: Thursday, September 07, 2017 10:06:59 AM
One email from personal email to Mayor & council on aug 10. It contains personal info so I
don't consent to its release.
I will check work email next.
Do dates coincidence with any anything in particular? Perhaps council meetings?
Tracy Samra, CAO

Sent from my iPhone
On Sep 6, 2017, at 1:17 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:
Good afternoon,



Reference Number: FOI00132 Date by which to Respond: 2017-AUG-30

Details: Sections 17 & 22

If providing paper copies, please do NOT staple or fasten the pages and please copy
only single-sided. Thank you.


Page 7 of 54
City of Nanaimo
T 250.755.4494 F 250.755.4435


Page 8 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: John Van Horne; Mayor&Council
Subject: RE: Request
Date: Monday, September 18, 2017 3:12:01 PM
Ms. Gurrie,
We will arrange for a meeting with Mr. McRae to discuss these later this week.
Thanks,
Tracy Samra, LL.B., LL.M.
City Manager & Chief Administrative Officer
City of Nanaimo
Tel: 250-755-4410
----------------------------------------------------
IMPORTANT NOTICE: This communication (including attachments) is intended solely for the named addressee(s)
and may contain information that is privileged, confidential and exempt from disclosure. No waiver of confidence,
privilege, protection or otherwise is made. If you are not the intended recipient of this communication, you are
hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you
have received this communication in error, please notify the sender immediately and delete this email (including
attachments) without reading, copying or forwarding it to anyone. Thank you for your cooperation
-----Original Message-----
From: Sheila Gurrie
Sent: Monday, September 18, 2017 7:53 AM
To: Tracy Samra
Cc: John Van Horne; Mayor&Council
Subject: RE: Request
Hi Tracy,
As requested, here is an outline that describes the Privacy Breaches that have occurred in the last two years; the
processes that we have followed and must follow; and, the status of each.
Process/Procedure:
Section 30.5 (2) of the Freedom of Information and Protection of Privacy Act states:
Notification of unauthorized disclosure
(2) An employee, officer or director of a public body, or an employee or associate of a service provider, who knows
that there has been an unauthorized disclosure of personal information that is in the custody or under the control of
the public body must immediately notify the head of the public body.
Once the Head has been notified, there is a privacy breach checklist that I must go through. It stipulates the steps I
must take and they are:
1. Contain the Breach
a. Do all you can to contain the breach.
2. Evaluate the risks
a. This includes evaluating the extent of the breach (internal or public); the sensitivity of the personal
information; the risks to the individual the personal information is about; and, the harm to them and therefore to the
public body.
3. Notification
Page 9 of 54
a. This means notifying the individuals whose personal information was breached. They have a right to know of
the risks to them that their personal information has been disclosed and the steps the public body is taking to deal
with it.
b. Contact the Office of the Information and Privacy Commissioner. This is when the decision to call the Office
of the Information and Privacy Commissioner is done as well.
4. Prevention
a. This is when steps need to be put in place to ensure a similar breach doesn’t happen again.
At step 3, Notification, I let an intake officer at the Office of the Information and Privacy Commissioner know that
there has been a breach, and what it is. I let them know what steps we have taken and plan to take to contain the
breach (recall emails, send letters under Section 73.1 of FIPPA, etc.).
The OIPC then determines if they will open a file. Whether or not they open a file depends on the Risk Factors
listed above. They then either will, or will not, decide to investigate a breach and assign an investigator. Once
investigating a breach, the Commissioner himself determines whether or not the breach warrants the public body be
investigated, or audited, because they have not done a good enough job at protecting personal information and the
public bodies practices are sub-par.
Sections 17 & 22
Page 10 of 54
Sections 17 & 22
I hope this helps.

City of Nanaimo
455 Wallace Street, Nanaimo, BC V9R 5J6 T 250.755.4494 F 250.755.4435
CONFIDENTIAL. If you have received this email in error please delete it and inform the sender immediately.
Thank you.
From: Tracy Samra
Sent: Friday, September 15, 2017 11:09 AM
To: Sheila Gurrie <Sheila.Gurrie@nanaimo.ca>
Cc: John Van Horne <John.VanHorne@nanaimo.ca>; Mayor&Council <Mayor&Council@nanaimo.ca>
Subject: Request
Ms. Gurrie,
Can you provide me and Victor with a chronology of reports filed for Privacy breaches for November 2015 to Now.
I forget the name of the document you file. Sections 17 & 22
. Are there any others I'm missing? Appreciate your time.
Monday afternoon please.
Can you attach correspondence to and from Privacy Office.
Tracy Samra, CAO

Sent from my iPhone
Page 11 of 54
From: Tracy Samra
To: Sheila Gurrie; John Van Horne
Cc: Victor Mema
Subject: Re: Request for full disclosure
Date: Wednesday, October 04, 2017 6:50:51 PM
Section 22

Tracy Samra, CAO

Sent from my iPhone
On Oct 4, 2017, at 6:29 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:
Please advise...
Sheila Gurrie,
City Clerk and Corporate Officer,
City of Nanaimo
Sent from my iPhone
From: Diane Brennan <Diane.Brennan@nanaimo.ca>

Date: October 4, 2017 at 6:28:00 PM PDT
Subject: Request for full disclosure
Section 22
Page 12 of 54
...db
Sent from my iPad
Page 13 of 54
From: Tracy Samra
To: Sheila Gurrie
Subject: RE: Privacy commissioner hearing
Date: Wednesday, October 11, 2017 11:27:08 AM
Sheila,

You should file privacy breach on this email. Section 22

Can you please file one today?

Section 22

Thanks,
Tracy Samra, CAO
City of Nanaimo
This email is intended to be received only by the person to whom it is addressed and may be PRIVILEGED AND CONFIDENTIAL. If you have
received this email in error, please delete it and inform the sender immediately.

From: Sheila Gurrie
Sent: Tuesday, October 10, 2017 4:39 PM
To: Tracy Samra
Subject: FW: Privacy commissioner hearing
Hey… FYI

I haven’t responded and can’t really (I am way too busy), but if I were to respond, my answers are in
red below. Let me know how, or if, you want me to respond.

Thanks,
Sheila

From: Section 22
Sent: Tuesday, October 10, 2017 3:17 PM
Subject: Privacy commissioner hearing
Hi Sheila,

Sections 17 & 22
Page 14 of 54
Sections 17 & 22
Page 15 of 54
From: Tracy Samra
To: Sheila Gurrie
Subject: Section 22
Date: Friday, October 13, 2017 10:29:38 AM
The City of Nanaimo does not recognize Section 22 as a legitimate journalist.

Section
Section
Tel 22 o file a FOI. Or do not respond t 22 t all.

Thanks,
Tracy Samra, CAO
City of Nanaimo

Page 16 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: Victoria Bowering
Date: Friday, October 20, 2017 9:45:51 AM
Sheila

Can you make sure this package and others are brought to me so I know what is in the packages.

Thanks,
Tracy Samra, CAO
City of Nanaimo

From: Sheila Gurrie
Sent: Thursday, October 19, 2017 5:04 PM
Cc: Victoria Bowering <Victoria.Bowering@nanaimo.ca>
Subject: FW: Request for Records - FOI00165
Importance: High

Hi there,

Please find below a request for records according to the Freedom of Information and Protection of
Privacy Act (FOIPPA).

Please remember that your department is responsible for providing all relevant records
applicable to this request for access. If there is an Information and Privacy Commissioner’s
review of this request, you may be required to provide evidence of your efforts to search for the
records by means of swearing an affidavit.

Reference Number: FOI00165 Date by which to Respond: 2017-OCT-24

Details: Sections 17 & 22

If providing paper copies, please do NOT staple or fasten the pages and please copy only single-
sided. Thank you.


Page 17 of 54
City of Nanaimo
T 250.755.4494 F 250.755.4435

you.

Page 18 of 54
From: Tracy Samra
To: Sheila Gurrie
Subject: RE: cHECK-IN
Date: Thursday, November 02, 2017 1:10:28 PM
Ok

From: Sheila Gurrie
Sent: Thursday, November 02, 2017 1:08 PM
Subject: Re: cHECK-IN

Hey,

Section 22

Sheila Gurrie,
City of Nanaimo
Page 19 of 54

Sent from my iPhone
On Nov 2, 2017, at 10:31 AM, Tracy Samra <Tracy.Samra@nanaimo.ca> wrote:

Section 22

City of Nanaimo
Tel: 250-755-4410

----------------------------------------------------
IMPORTANT NOTICE: This communication (including attachments) is intended solely for the named addressee(s) and
may contain information that is privileged, confidential and exempt from disclosure. No waiver of confidence,
privilege, protection or otherwise is made. If you are not the intended recipient of this communication, you are hereby
notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have
received this communication in error, please notify the sender immediately and delete this email (including

Page 20 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: Victor Mema; Bill Bestwick
Subject: Follow Up
Date: Sunday, November 05, 2017 10:50:41 AM
Sheila,
Please confirm with us once you've filed complaint of privacy Breach re: Sections 17 & 22

In addition to your FOI head letter please have Sections 14, 17 & 22
Thanks,
Tracy Samra, CAO
Sent from my iPhone
Page 21 of 54
From: Tracy Samra
To: Victoria Bowering
Cc: Sheila Gurrie
Subject: FW: Request: Agenda Items
Date: Monday, November 06, 2017 12:34:40 PM
Add Sheila on FOI driven HR changes.

From: Sheila Gurrie
Sent: Monday, November 06, 2017 12:29 PM
Subject: Re: Request: Agenda Items

Hi Tracy,

Either me, or John Van Horne, should take the opportunity with all staff there together to let them
know of some HR policy updates.

Like text messaging and requests to Tom R. for staff stuff, etc.

Thoughts?
Sheila Gurrie,
City of Nanaimo

Sent from my iPhone
On Nov 2, 2017, at 11:04 AM, Tracy Samra <Tracy.Samra@nanaimo.ca> wrote:
Can you send me agenda items for our next week’s monthly management meeting.

We will be at the VICC again.

City of Nanaimo
Tel: 250-755-4410

----------------------------------------------------
IMPORTANT NOTICE: This communication (including attachments) is intended solely for the named addressee(s) and
may contain information that is privileged, confidential and exempt from disclosure. No waiver of confidence,
privilege, protection or otherwise is made. If you are not the intended recipient of this communication, you are hereby
notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have
received this communication in error, please notify the sender immediately and delete this email (including

Page 22 of 54
From: Tracy Samra
To: Sheila Gurrie
Date: Wednesday, November 08, 2017 3:47:09 PM
Just an odd request. It was a political thing.
Tracy Samra, CAO

Sent from my iPhone
On Nov 8, 2017, at 3:45 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:
Not saying who requested though.

From: Sheila Gurrie
Sent: Wednesday, November 08, 2017 3:45 PM

Yup… and when a person requests their own personal information, there is no charge.

From: Tracy Samra

Wow.
Tracy Samra, CAO

Sent from my iPhone
On Nov 8, 2017, at 3:36 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:
Hi Tracy,

The request was for the entire City. So I instructed Megan to start with
senior management as I didn’t think other “staff” (or any), would have
anything. I didn’t want it going to every department…

From: Tracy Samra
Subject: Fwd: Request for Records - FOI00183
Page 23 of 54

Why would staff have any of these documents other than a copy from
email to Council.
Tracy Samra, CAO

Sent from my iPhone
From: Megan Waggoner <Megan.Waggoner@nanaimo.ca>

Date: November 8, 2017 at 3:24:53 PM PST
To: SENIOR MANAGEMENT
<SENIORMANAGEMENT@nanaimo.ca>, Mayor&Council
<Mayor&Council@nanaimo.ca>
Cc: Sheila Gurrie <Sheila.Gurrie@nanaimo.ca>
Good afternoon,

Please find below a request for records according to the
Freedom of Information and Protection of Privacy Act
(FOIPPA).

Please remember that your department is responsible for
providing all relevant records applicable to this request for
access. If there is an Information and Privacy
Commissioner’s review of this request, you may be
required to provide evidence of your efforts to search for
the records by means of swearing an affidavit.

Reference Number: FOI00183 Date by which to
Respond: 2017-NOV-13

Details: Section 22

If providing paper copies, please do NOT staple or fasten the
Page 24 of 54
pages and please copy only single-sided. Thank you.

Thank you, and please let me know if you have any
questions.

Megan Waggoner
City of Nanaimo
250-755-4405 X4317

This email is intended to be received only by the person to whom it is
addressed and may be PRIVILEGED AND CONFIDENTIAL. If you have
received this email in error please delete it and inform the sender
immediately. Thank you.

Page 25 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: Brad McRae; John Van Horne; Victor Mema
Subject: RE: FOI Release: Sections 17 & 22
Date: Tuesday, November 14, 2017 10:23:18 AM
I noticed that professional membership numbers were not redacted and the level of information is
far too much. Sections 17 & 22

From: Tracy Samra
Sent: Tuesday, November 14, 2017 9:40 AM
Cc: Brad McRae (brad.mcrae@nanaimo.ca) <brad.mcrae@nanaimo.ca>; John Van Horne
<John.VanHorne@nanaimo.ca>; Victor Mema <Victor.Mema@nanaimo.ca>
Subject: FOI Release: Sections 17 & 22

Sections 14, 17 & 22

Regards,
City of Nanaimo
Tel: 250-755-4410

----------------------------------------------------
IMPORTANT NOTICE: This communication (including attachments) is intended solely for the named addressee(s) and may contain
information that is privileged, confidential and exempt from disclosure. No waiver of confidence, privilege, protection or otherwise is
made. If you are not the intended recipient of this communication, you are hereby notified that any dissemination, distribution or
copying of this communication is strictly prohibited. If you have received this communication in error, please notify the sender
immediately and delete this email (including attachments) without reading, copying or forwarding it to anyone. Thank you for your
cooperation

Page 26 of 54
From: Tracy Samra
To: Sheila Gurrie
Date: Tuesday, November 14, 2017 12:27:29 PM
Brad can deal with this while you are away.

Thanks,
City of Nanaimo
Tel: 250-755-4410

----------------------------------------------------
cooperation

From: Sheila Gurrie
Cc: Brad McRae <Brad.McRae@nanaimo.ca>; John Van Horne <John.VanHorne@nanaimo.ca>;
Victor Mema <Victor.Mema@nanaimo.ca>

Hi Tracy,

Page 27 of 54

Thanks,
Sheila

From: Tracy Samra
To: Sheila Gurrie
Subject: FOI Release: Sections 17 & 22


Regards,
City of Nanaimo
Tel: 250-755-4410

----------------------------------------------------
cooperation

Page 28 of 54
From: Tracy Samra
To: John Van Horne; Sheila Gurrie; Tom Rothoehler; Victor Mema
Cc: Victoria Bowering
Subject: Follow Up: Privacy Files
Date: Wednesday, November 15, 2017 9:38:43 AM
Importance: High
Morning,


I appreciate your work on this file.

Thanks,
City of Nanaimo
Tel: 250-755-4410

----------------------------------------------------
cooperation

Page 29 of 54
From: Tracy Samra
To: Anita Sundberg; Victor Mema; Sheila Gurrie
Cc: Megan Waggoner; Sky Snelgrove
Subject: RE: In Camera Information on City"s Website
Can you bring me the stack of IC documents. I will page flip to find the “letters and resolutions”.

I found one yesterday while going through the minutes.
Sections 12

From: Anita Sundberg
To: Tracy Samra <Tracy.Samra@nanaimo.ca>; Victor Mema <Victor.Mema@nanaimo.ca>; Sheila
Gurrie <Sheila.Gurrie@nanaimo.ca>
Cc: Megan Waggoner <Megan.Waggoner@nanaimo.ca>; Sky Snelgrove
<Sky.Snelgrove@nanaimo.ca>
Subject: In Camera Information on City's Website

Please be advised I was asked to return a call to Dom Abassi as he was unable to locate the 2016 and
1Q 2017 In Camera release information on our website.

I told him that it was recently taken down in order to review a document that we were advised
should not have been released.

Tracy, Sheila and myself met to discuss this last Thursday, as to the documents in question. The
document has not yet been located.

I advised Mr Abasii that once the correction had been made the documents would once again be
back up on the website. He advised that he would do a media request for the information he was
after and did not disclose what that was to me.

Anita Sundberg
Acting FOI & Records Supervisor
City of Nanaimo | City Hall 455 Wallace Street Nanaimo BC V9R 5J6 | T 250.755.4489 | F 250.755.4435 |
anita.sundberg@nanaimo.ca

received this email in error please delete it and inform the sender immediately. Thank you.

Page 32 of 54
From: Tracy Samra
To: Sheila Gurrie; Anita Sundberg
Subject: Request.
Section 22

Thanks,
Tracy Samra, CAO
City of Nanaimo

Page 33 of 54
From: Tracy Samra
To: Brad McRae; Sheila Gurrie
Cc: Victor Mema; John Van Horne
Subject: Request: OPIC
Date: Thursday, November 16, 2017 2:50:58 PM
Importance: High
Can one of the FOI Heads please contact the Privacy Commissioner Offices to see what if anything
OPIC is tellingSection 22 Can you do so today in writing.

Sections 17 & 22

Thanks,
City of Nanaimo
Tel: 250-755-4410

----------------------------------------------------
cooperation

Page 34 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: Megan Waggoner; Laura Mercer
Subject: Re:Section 22
Date: Friday, November 17, 2017 11:44:28 AM
Section Section 22
Section 22
None of 22 business, period OI doesn't include a request for
Tracy Samra, CAO

Intended for recipients only. Confidential and privilege.
Sent from my iPhone
On Nov 17, 2017, at 9:40 AM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:
Section 22 Section 22
I’m away and can’t answe Megan can yoSection 22k up wha alking about
and email me the answer? Please don’t answe hough.
Thank you,
Sheila Gurrie,
City of Nanaimo
Sent from my iPhone
Section 22
Page 35 of 54
Section 22
Page 36 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: Victoria Bowering; Jan Kemp
Subject: FOI Releases
Date: Sunday, November 26, 2017 12:14:37 PM
Sheila,

Can we please ensure that I review what you are proposing to release before they are released. I
don’t think finding out what was released by reading it on Section 22 .

My group is going to work together earlier on so I get a sense of what is being handed over.

Section 22

Thanks,
Tracy Samra, CAO
City of Nanaimo

Page 37 of 54
From: Tracy Samra
To: Sheila Gurrie; Jan Kemp; Victoria Bowering
Subject: G:/Drive
Date: Sunday, November 26, 2017 12:40:37 PM
I have reviewed the documents posted in G:/ for several FOI requests.

I have removed those that do not fall within the scope of the “FOI request”.

As I am requesting legal opinions for releases within each request as well as for the MC invoice one
that has not been sent to us yet, may I suggest that you notify the individual extensions are
required. I will not have time to devote to FOI until next week because this week is all about
BUDGET.

Thanks,
Tracy Samra, CAO
City of Nanaimo

Page 38 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: Victoria Bowering; John Van Horne
Section 22
Subject: Re:
Date: Thursday, December 07, 2017 9:57:11 AM
Delegate. Write Tracy tell her what to do. Write your FOI and Jessica.
Section 22
Tracy Samra, CAO

Sent from my iPhone
On Dec 7, 2017, at 8:55 AM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:
Section 22

Sent from my iPhone
On Dec 7, 2017, at 8:43 AM, Tracy Samra <Tracy.Samra@nanaimo.ca> wrote:
Section 22

Tracy Samra, CAO

Sent from my iPhone
On Dec 7, 2017, at 8:18 AM, Sheila Gurrie

<Sheila.Gurrie@nanaimo.ca> wrote:
Section 22
Thanks,
Sheila
Sent from my iPhone
On Dec 7, 2017, at 8:06 AM, Tracy Samra

<Tracy.Samra@nanaimo.ca> wrote:
Page 39 of 54
Section 22
Tracy Samra, CAO

Intended for recipients only. Confidential
and privileged.
Sent from my iPhone
On Dec 7, 2017, at 8:05 AM,

Sheila Gurrie
<Sheila.Gurrie@nanaimo.ca>
wrote:
Hi,
Section 22
Sheila
Sent from my iPhone
Page 40 of 54
From: Tracy Samra
To: Sheila Gurrie; Victor Mema; John Van Horne
Subject: 11
Date: Monday, December 11, 2017 8:30:07 AM
Can we meet to discuss union, FOI and privacy matters.
Tracy Samra, CAO

Sent from my iPhone
Page 41 of 54
From: Tracy Samra
To: Victor Mema; Sheila Gurrie
Cc: John Van Horne
Subject: Legal Advice
Date: Tuesday, December 12, 2017 4:31:39 PM
Importance: High
Section 14

Thanks,
Tracy Samra, CAO
City of Nanaimo

Page 42 of 54
From: Tracy Samra
To: Sheila Gurrie
Subject: Priority: OPIC
Date: Wednesday, December 13, 2017 8:17:26 AM
Sheila,
1. I am seeking a more comprehensive review of what notices of breaches you've filed this year. Can you please
prepare a list along with copies of email and forms. Responses too. Please get someone else to go to FAC. I will be
leaving it early to meet with you on this matter.
2. Can you provide me a Report to CAO on Privacy Guidelines and results from the Records Management audit.
Overview on how FOI head and corporate officer oversees privacy obligations. Friday is fine.

3.
Thursday will work.
Thanks
Tracy Samra, CAO

Sent from my iPhone
Page 43 of 54
From: Tracy Samra
To: Sheila Gurrie
Subject: RE: Priority: OPIC
Date: Wednesday, December 13, 2017 1:14:12 PM
Sheila,
I am looking for something that outlines what you have done as FOI Head - analytical and retrospective.
Report #1 - 2015-2017 Breaches

- a complete list of all breaches reported, along with copies of the information you provided and responses from
OPIC
- annual statistics 5 years
Report #2 -
- how you have discharged your statutory obligations
- context and results of the records management audit
- your opinion on next steps
Report #3 - Sections 14, 17 & 22
I hope this helps.
Thanks,
Tracy Samra, CAO
City of Nanaimo
CONFIDENTIAL. If you have received this email in error, please delete it and inform the sender immediately.
From: Sheila Gurrie
Sent: Wednesday, December 13, 2017 11:51 AM
Hi Tracy,
Here is everything you have requested below. Hard copies in your office, and the stick has all of the emails, sorted
by breach file/name, and a list of all of the policies, procedures and processes we have in place.
Thanks,
Sheila
From: Tracy Samra
Sheila,
Page 44 of 54
1. I am seeking a more comprehensive review of what notices of breaches you've filed this year. Can you please
prepare a list along with copies of email and forms. Responses too. Please get someone else to go to FAC. I will be
leaving it early to meet with you on this matter.
2. Can you provide me a Report to CAO on Privacy Guidelines and results from the Records Management audit.
Overview on how FOI head and corporate officer oversees privacy obligations. Friday is fine.
3. Sections 14, 17 & 22

hursday will work.
Thanks
Tracy Samra, CAO

Sent from my iPhone
Page 45 of 54
From: Tracy Samra
To: Sheila Gurrie
Date: Thursday, December 14, 2017 4:20:33 PM
For the last item, yes, I want the chronology of City staff work on Section 22
_____________________________________________
From: Sheila Gurrie
Sent: Wednesday, December 13, 2017 2:39 PM
Hi Tracy,
I have some information and questions below. The questions are just for the last report you
want, can you please read and let me know?
Thanks,
Sheila
From: Tracy Samra
Sent: Wednesday, December 13, 2017 1:14 PM
Sheila,
I am looking for something that outlines what you have done as FOI Head - analytical and
retrospective.
This is answered below as well.
Report #1 - 2015-2017 Breaches
- a complete list of all breaches reported, along with copies of the information you provided
and responses from OPIC
I am creating a binder for you with all of this in it.
- annual statistics 5 years
Page 46 of 54
This will be in the Report.
Report #2 -
- how you have discharged your statutory obligations
This one I am not sure how I can articulate very well in a report (I will try to though) but I for
now I can explain via response email as well.
I have always, and done so exemplary, the discharging of my statutory obligations. For eight
years working with FOI, either as the Head or Coordinator, I have done my best to advise,
educate, and enforce the rules of the Act, and other legislation as it relates to the Freedom of
Information and Protection of Privacy Act. My advice, whether adhered to or not, has always
been backed up with subsequent legal opinions, when required, and I have always responded
dutifully and in good faith to all requests received. I have done my best to ensure others
adhere to the legislation and have stood up and said something isn't right, or shouldn't be
done, whenever I believed that to be the case.
I have spent the last 3 years educating those that work with FOIPPA, whether it be past
managers, FOI Clerks, and now the FOI/Records Supervisor. I have put on annual training
courses for FOI through HR that are well received and have benefited the organization.
In my previous role that is now being continued by Anita and Megan, I created a Privacy
Management Program, with 12 different components to be completed and rolled out; created
a Records Catalogue and Personal Information Bank (required under the Act); completed an
FOI quick tips manual for all staff and public (not published); provided other training and
speaking opportunities to educate those on FOI and Privacy; and, continued to oversee the
FOI and other Privacy related files that my staff work on. I have been the main person of
contact for the OIPC for 8 years. I have worked through many mediations of files that have
gone through review at their office, and had one of those files I worked on go to Inquiry. I was
correct in my decision and the City won that case.
I have two designations with Information and Privacy. One being a "working" designation as a
"Professional" in Information and Privacy having done this work in 5 of the last 7 years, the
other I had to have training and do an exam on Information and Privacy in all sectors all across
Canada and have my designation as a Certified Information and Privacy Professional/Canada.
- context and results of the records management audit
This is in the Report I will do.
- your opinion on next steps
This is in the Report I will do.
Page 47 of 54
Report #3 -Section 22
- chronology with attachments (use template for the chronology I prepared)

Sections 17 & 22
I hope this helps.
Thanks,
Tracy Samra, CAO
City of Nanaimo
PRIVILEGED AND CONFIDENTIAL. If you have received this email in error, please delete it and
inform the sender immediately.
From: Sheila Gurrie
Hi Tracy,
Here is everything you have requested below. Hard copies in your office, and the stick has all
of the emails, sorted by breach file/name, and a list of all of the policies, procedures and
processes we have in place.
Thanks,
Sheila
Page 48 of 54
From: Tracy Samra
Sheila,
1. I am seeking a more comprehensive review of what notices of breaches you've filed this
year. Can you please prepare a list along with copies of email and forms. Responses too.
Please get someone else to go to FAC. I will be leaving it early to meet with you on this
matter.
2. Can you provide me a Report to CAO on Privacy Guidelines and results from the Records
Management audit. Overview on how FOI head and corporate officer oversees privacy
obligations. Friday is fine.
3. Sections 14, 17 & 22

Thursday will work.
Thanks
Tracy Samra, CAO
Sent from my iPhone
Page 49 of 54
From: Tracy Samra
To: Megan Waggoner
Cc: Anita Sundberg; Sheila Gurrie
Subject: RE: FOI00163 - Approval
Date: Thursday, December 14, 2017 3:58:13 PM
What is our deadline to sending this out? I’d like to talk redaction.
Thanks,
Tracy Samra, CAO
City of Nanaimo

Sent: Thursday, December 14, 2017 10:46 AM
To: Tracy Samra
Cc: Anita Sundberg ; Sheila Gurrie
Subject: FOI00163 - Approval
Importance: High
Good morning Tracy,
Please confirm that the attached email is ok to release to Section 22 in its entirety, with the
exception of Sheila’s personal email address which I have highlighted. This was the missing
document from previous FOI request FOI00163, and I would like to provide it to today if
Section Section
22 22
possible.
Thank you,
Megan Waggoner
City of Nanaimo
250-755-4405 X4317
you.
Page 50 of 54
From: Tracy Samra
To: Sheila Gurrie
Cc: John Van Horne; Victor Mema
Subject: FOI Privacy Breach Checklist
Date: Friday, December 15, 2017 9:38:02 AM
Importance: High
Sheila, please file this today. Insert dates.

1.Sections 17 & 22
Page 51 of 54
Sections 17 & 22
Page 52 of 54
From: Tracy Samra
To: Megan Waggoner; Sheila Gurrie
Date: Wednesday, December 27, 2017 12:32:08 PM
Please do not release any record from me or related to me until I return to the office and
review the package. We have until the respective deadlines so there is plenty of time.
Tracy Samra, CAO

Sent from my iPhone
On Dec the 27, 2017, at 9:28 AM, Megan Waggoner <Megan.Waggoner@nanaimo.ca> wrote:
Good morning,

Please advise as soon as possible if you have any responsive records in regards to the
request below.

Respectfully,

Megan Waggoner
City of Nanaimo
250-755-4405 X4317


Sent: Friday, December 15, 2017 10:37 AM
To: Mayor&Council <Mayor&Council@nanaimo.ca>; SENIOR MANAGEMENT
<SENIORMANAGEMENT@nanaimo.ca>
Cc: Sheila Gurrie <Sheila.Gurrie@nanaimo.ca>

Good morning,


Page 53 of 54

Reference Number: FOI00210 Date by which to Respond: 2017-DEC-19

Details: Section 22

If providing paper copies, please do NOT staple or fasten the pages and please copy
only single-sided. Thank you.


Megan Waggoner
City of Nanaimo
250-755-4405 X4317


Page 54 of 54

City of Nanaimo FOI Response

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City of Nanaimo FOI Response

Hochgeladen von

Copyright:

From: Tracy Samra

To: Megan Waggoner; Sheila Gurrie

Next time, make them do a FOI.

I appreciate your assistance.

We don't jump to their drum. It can be processed as FOi. Let's talk.

It is over and I'm not subjecting staff to witch hunts.

Tracy Samra, CAO

Begin forwarded message:

Tracy Samra, CAO

On Aug 25, 2017, at 2:54 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:

I will check work email next.

Do dates coincidence with any anything in particular? Perhaps council meetings?

Tracy Samra, CAO

On Sep 6, 2017, at 1:17 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:

I hope this helps.

Sheila Gurrie, CIPP/C, CIAPP-P

Can you attach correspondence to and from Privacy Office.

Tracy Samra, CAO

Tracy Samra, CAO

On Oct 4, 2017, at 6:29 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:

Sent from my iPhone

Begin forwarded message:

From: Diane Brennan <Diane.Brennan@nanaimo.ca>

Sent from my iPad

Date: Friday, October 13, 2017 10:29:38 AM

The City of Nanaimo does not recognize Section 22 as a legitimate journalist.

On Nov 2, 2017, at 10:31 AM, Tracy Samra <Tracy.Samra@nanaimo.ca> wrote:

Add Sheila on FOI driven HR changes.

On Nov 2, 2017, at 11:04 AM, Tracy Samra <Tracy.Samra@nanaimo.ca> wrote:

Just an odd request. It was a political thing.

Tracy Samra, CAO

On Nov 8, 2017, at 3:45 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:

Not saying who requested though.

Tracy Samra, CAO

On Nov 8, 2017, at 3:36 PM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:

Tracy Samra, CAO

Begin forwarded message:

From: Megan Waggoner <Megan.Waggoner@nanaimo.ca>

Brad can deal with this while you are away.

Tracy Samra, CAO

On Nov 17, 2017, at 9:40 AM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:

Sent from my iPhone

Begin forwarded message:

Tracy Samra, CAO

On Dec 7, 2017, at 8:55 AM, Sheila Gurrie <Sheila.Gurrie@nanaimo.ca> wrote:

Sent from my iPhone

On Dec 7, 2017, at 8:43 AM, Tracy Samra <Tracy.Samra@nanaimo.ca> wrote:

Tracy Samra, CAO

On Dec 7, 2017, at 8:18 AM, Sheila Gurrie

Sent from my iPhone

On Dec 7, 2017, at 8:06 AM, Tracy Samra

Tracy Samra, CAO

On Dec 7, 2017, at 8:05 AM,

Sent from my iPhone

Can we meet to discuss union, FOI and privacy matters.

Tracy Samra, CAO

Sections 14, 17 & 22

Tracy Samra, CAO

Report #1 - 2015-2017 Breaches

Report #3 - Sections 14, 17 & 22

I hope this helps.

3. Sections 14, 17 & 22

Tracy Samra, CAO

This is answered below as well.

Report #1 - 2015-2017 Breaches

I am creating a binder for you with all of this in it.

- annual statistics 5 years