Vacancy Notice

Snr Programme Assistant, G-5, UNHCR Israel

Vacancy Ref.: ISR/ 10011250/2019
Place of Assignment: Tel Aviv, Israel
Duration of Assignment: One year, with possibility of extension
Start date: 1 July 2019
Contact Person: Ms. Sigal Costo – Snr. Admin/Finance Associate (costo@unhcr.org)
Closing Date: 14 April 2019 Date: 26 March 2019

1. ORGANIZATIONAL CONTEXT

The Office of the United Nations High Commissioner for Refugees (UNHCR) is a humanitarian and non-
political organization mandated by the United Nations to protect refugees and stateless persons and
help them find lasting solutions to their problems. UNHCR’s activities are based on a framework of
international refugee law and standards that includes the 1951 Convention relating to the Status of
Refugees and its 1967 Protocol, as well as an array of international and regional treaties on human rights
and humanitarian law. UNHCR works with States, civil society organizations, the legal community, the
media and other actors to ensure effective protection and promote long-term solutions through a mix
of capacity-building, refugee law promotion, advocacy and public awareness activities. UNHCR’s
workforce consists of many diverse nationalities, cultures, languages and opinions. The Organization
is constantly looking for talented, motivated and passionate individuals from around the world who
bring new innovative ideas and skills and whose work ethic and motivation inspire others.

The Senior Programme Assistant normally receives guidance from more senior programme staff in the
operation. He/she may receive indirect guidance from other sections and units relevant to the country
programme. UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and
regulations will guide the work of the Senior Programme Assistant.

The incumbent is expected to have contacts within the organization and outside the duty station, as
well as with partners and other stakeholders to collect information, monitor programme activities and
implement administrative requirements.

2. FUNCTIONAL STATEMENT

Accountability
- UNHCR country office has sufficient administrative assistance and support in routine services
and activities within the Programme Section thus better able to meet the needs of persons of
concern to UNHCR (i.e. refugees, asylum-seekers, stateless persons).
- Agreements with implementing partners are established in a timely manner, regularly
monitored and reported on in compliance with established guidelines and procedures.

Responsibility
- Collect, register and maintain information on project activities.
- Prepare status and progress reports, prepare tables and draft routine correspondence.
- Prepare background material for use in discussions and briefing sessions.
- Undertake proper collection, monitoring and use of baselines, standards and indicators
needed to measure and analyse programme performance, trends and target interventions.
- Review the implementation and performance of implementing partner agreements through
appropriate physical monitoring to evaluate the projects by reviewing work plans, progress
reports, budget, financial reports and expenditures. This may include field visits for specific
monitoring and evaluation issues.
- Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical
soundness of the operation and generate data for evidence-based decisions at the country-
level.
- Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
- Perform other duties as required.

Authority
- Provide inputs for the country operations plan (including budgets, staffing levels and
structures) as well as prepare inputs for funding submissions, appeals and reports.
- Access the relevant information and programme records, Focus/ MSRP data.
- Represent UNHCR in physical monitoring of projects.

3. REQUIRED COMPETENCIES

Managerial Competencies
Empowering and Building Trust
Judgement and Decision Making
Strategic Planning and Vision
Managing Resources

Cross-Functional Competencies
Analytical Thinking
Planning and Organizing
Stakeholder Management

4. ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED

- Completion of secondary education courses/training/certificate in Business Administration,
Social Science, International Law or related field.
- Minimum 4 years of previous job experience relevant to the function.
- Computer skills (MS office, including Excel, Word, PowerPoint, Access).
- Fluency in English and Hebrew.

5. DESIRABLE QUALIFICATIONS & COMPETENCIES

- Completion of the UNHCR learning programmes or specific training relevant to functions of
the position.
- Good knowledge of UNHCR financial rules, procedures and processes.
- Knowledge of UNHCR specific programmes (MSRP, Focus, etc.).
- Prior exposure to UNHCR refugee operations and functions relating to office administration
and programme activities.

How to Apply
 All interested applicants should submit by the 14 April 2019 deadline at
the latest an up-to-date Curriculum Vitae, a duly completed Performance
History Form and a motivation letter via e-mail to costo@unhcr.org .
 The above documents should all be submitted in English.
 Applications received after the deadline will not be accepted.
 Only shortlisted candidates will be contacted for an interview.