Policy No e\ .\ ?

C)C
Tele: 23018582 Jt Dir Gen of Works (Des)
Military Engineer Services
Engineer-in-Chief's Branch
Kashmir House
New Delhi-11 0011

83044/Steel/lgcl/E2 Des-3 ,~ Feb 2006

E-in-C's Branch List 'A' & '8'

GUlpELINES fOR USE. fORMULATING SPECifiCATIONS AND

SOURCING Of STEEL fOR MES WORKS

1. Further to the policy issued vide this HQ Policy letter No. 11/2004 under E2(Des)
letter No. 83044/SteeI/219/E2(Des-3) dated 24 Jan 05 and 83044/Steel 350/E 2 Oes-3
dt 26 Jul 05.

2. After the issue of above Policy letter, suggestions received from various
formations to improve the Guidelines on the subject. Deliberations were held at this HQ
and it emerged that there is a need to revise above Policy letter in order to provide
wider base for availability to the contractors. Accordingly, the revised Policy letter is
hereby issued to include the procurement of TMT Steel, Structural Steel, Fabric
reinforcement and GI Sheets. This Policy letter will supersede our Policy letter referred
above and is to be read in conjunction with SSR Part-I and relevant BIS Codes. The
guidelines for procurement of Steel are only for the purpose of guidance to the
tendering authority.

3. Following types of steel are in use in MES works: -

(a) Reinforcement steel High strength deformed steel bars produced by

Thermo Mechanical Treatment Process (TMT steel bars of grades Fe 415,
Fe 500 and Fe 550) meeting all other requirements of IS: 1786.

(b) Structural steel:

(i) Standard Quality - Conforming to IS: 2062.
(ii) Ordinary Quality - Conforming to IS: 1977.

(c) Galvanised Steel Sheets (Plain & Corrugated) conforming to IS: 277

(d) Fabric Relnforcementfor Concrete. Conforming to IS:1566.

4. All steel in MES works shall be contractor's supply. In exceptional circumstances

CEs Command may permit selective issue of steel under Schedule '8'. Following
checks shall be carried out before the steel supplied by the Contractor is accepted and
is approved for incorporation in the works.
..,.;.

5. Materials

(a) The Galvanlsed Iron Sheets & Fabric Reinforcement for COlufre"itJ-
to be supplied by the contractors shall be lSI marked and shall be procured
+orn Main manufacturers.

(b) The Structural steel supplied by the Contractor will be procured from
Main producers like SAIL, Rashtriya Ispat Nigam Ltd, liSCO, TISCO or
Secondary producers who manufacture structural steel out of lSI marked billets
and are having BIS Certification of lSI marking on their Products and approved
by this HQ.

(c) TMT Steel supplied by the Contractor will be procured from Main
producers of steel like TISCO, SAIL, Rashtriya Ispat Nigam Ltd, liSCO,
Reinforcing Bars upto 16 mm dia and less can be procured from the Secondary
producers having Thermex, Tempcore or EVCON Turbo process of
manufacturing TMT Steel and approved by this HQ.

6. Procurement

(a) The GE for every lot of steel shall obtain the particulars of the
manufacturer/supplier of steel from the contractor separately. The form given at
Appendix 'A' will be used for this purpose.

(b) The site staff and GE shall verify the original documents in support of the
purchase of steel and will retain certified true copy of the results in GE's office.

(c) The CEs will ensure that contractors place their demand/ requisition of
steel with adequate lead-time. The steel will be procurred from the storage
depots of the main producers/approved Secondary producers and not from their
authorised agents/dealers as the authorised agents deal with the steel
manufactured by more than one manufacturer.

(d) The authorised conversion agents of the main producers for TMT steel
can supply the steel to the contractors provided the main producers have given
such directions in a specific sale/purchase order and they are producing TMT
steel using ThermexlTempcore/EVCON Turbo technology. In such case the
purchase voucher or cash memo shall be from main producers. The difference
between "Authorised Conversion Agent" and "Authorised Agent/Dealer" needs
to be understood clearly. The purchase of steel when allocated through the
"Authorised Conversion Agent" by the main producer will have its quality assured
by the main producers. However the steel when purchased by a contractor
directly from the "Authorised Conversion Agent" or from "Authorised Dealer /
Agent" will not have its quality assured by the Main producers. It is therefore
necessary and mandatory to ensure that the contractor does not purchase steel
directly from the "Authorised Conversion Agent" or from "Authorised
Dealer/Agent" of the Main producer .

._...---rer~
1=,'.11, ( .. r. ;
It has been confirmed by the Main producers that they would honour any
 T -...:.:..=,.. hich is 10 MT or more in quantity. The lower limit of 10 MT has been laid

Section Ofticer

Dy. No.
 because of minimum one truckload would be sold by the main producers. The
quantity of 10 MT can 'be mix of various sections/diameters of the steel and not
necessarily be a single section/diameter. The approved Secondary producers
have confirmed that they will honour any order from MES contractors
irrespective of the quantity.

(f) However procurement of Reinforced steel, Structural steel GI sheets, and

Reinforcement Fabric may be permitted from authorised dealers of main
producers in case of small contracts of value not exceeding Rs 5 lakhs.

(g) At present the list of secondary producers for TMT steel, which stands
approved, is being forwarded alongwith. This HQ is making efforts to identify
more secondary producers on merits manufacturing adequate quality structural
steel, TMT bars sheets for inclusion in the list of approved secondary producers.

(h) Thermex/Tempcore/EVCON Turbo process of manufacturing TMT

Steel is being installed by some more manufactures also. The cases for their
approval will be progressed in due course as and when the installation of
Thermex/Tempcore/EVCON Turbo process of manufacturing TMT Steel is
complete.

7. Testing of Steel The manufacturer is to carry out inspections and testing of

steel in accordance with the relevant SIS provisions. The Contractor shall submit the
manufacturer's test Certificate in original along with the Test Sheet giving the results of
each mechanical test as applicable and the chemical composition of the steel or
authenticated copy thereof, duly signed by the manufacturer with each consignment.
The Engineer-in-Charge shall record these details in Steel Acceptance Register, as
given at Appendix 'A' after due verification and send a certified true copy of test sheet
to GE for his records. The GE/CWE shall also organise independent testing of random
samples of steel drawn from various lots from National Test House, SEMT Wing CME,
Regional Research Labs, Government approved Labs, Zonal Labs, etc. as per the
recommended minimum frequency shown in Table at Appendix '8'. Samples from
each lot should be tested for quality and elongation. The elongation shall not be less
than 18%. Cost of samples and transportation shall be governed as per condition of the
contract.. The cost of testing shall however be borne by Govt. The records of such
checks would be maintained in the steel test register.

8. Documentation The contractor shall submit original purchase vouchers from

the manufacturer for the total quantity of steel supplied under each consignment to be
incorporated in the work. The GE along with the relevant documents before acceptance
shall inspect all consignments received at the work site. The original vouchers and the
Test Certificates shall be defaced by the Engineer-in-Charge and kept on record in the
office of the GE duly authenticated and with cross reference to the control number
recorded in the Steel Acceptance Register. The Steel Acceptance Register will be
signed by JE, Engineer-in-Charge, GE and contractor. The entire quantity of all steel
items shall be suitably recorded in the Measurement Book as not to be abstracted,
before incorporation in the work and shall be signed by the Engineer-in-Charge and the
Contractor.
9. Contract Specifications Particular Specifications for supply of steel by the
Contractor shall be carefully framed so that no ambiguity is left with regard to its quality,
testing, and source of procurement. Specifications should cover all relevant
requirements specific for the particular work and should not become general
specification covering all types of works and grades of steel. For details on delivery,
inspection, testing facilities, identification and marking of Steel by the manufacturers,
reference be made to the relevant BIS Codes.

10. Following points inter-alia shall suitably be covered in the Contract

Specifications: -

(a) Type of Steel Refer Para 3 above.

(b) Source of Procurement Refer Para 5 above. Contractors can quote for
steel produced by any producers (main or approved secondary producers). No
price adjustment shall be made for use of steel of approved Secondary
producers in new contracts. However in existing contracts price adjustment (only
on minus side) shall be made for use of steel reinforcement of Secondary
producers in lieu of Main producers based on market inquiry.

(c) Testing of Steel Refer Para 6 above

(d) Documentation Refer Para 7 above

(c) Storage, accounting, preservation and maintenance of steel by the

Contractor till consumed in the work.

(f) Schedule of Supply.

(g) Procedure for making payments for steel including measurements,
conversion weight etc.

11.
under exceptional circumstances
producers/approved Secondary producers. L
The steel directly procured by the department for issue under schedule 'B'
required will also be procured from main
12. This has the
approval of E-in-C. -
-
-
-
Copy To:- -
.
(J 8
DG MAP, TS to E-in-C, Sharma)
TS to DGW CE
Jt DG
Internal (Destqn)
/ for E-in-C
E2 (Army), E2 (Navy), E2
(AIR), E6, E8, E2W (PPC)
 Appendix 'A'

STEEL SUPPLY & ACCEPTANCE REGISTER

1 CA No & Name of Work

2. Contract No
3. Name of Manufacturer'sTC.No
4. Manufacturer
5. Random Test Details (a) Physical test report from vide their letter No
(Name of approval LabiEngg College)

(b) Chemical test report from --vide their letter No

(Name of approval LablEngg College)

6. Types of Steel, Dia & Qty (a) type: TMT/CRS (b) Dia-mm (c) Actual Wt-MT (d) ConversionWt-MT

I Chemical Test Mechanical Test

I Carbon Sulphur Phosph Manga Silic Corrosion Wt Stress Tensile Elongation Bend Rebend Remar
 2
i% % Orous -nese on Resistant per (N/mm ) Strength % Test Test ks
I % % % element meter 0.2% (N/mm
2

I proof
As per IS I
I
1786 I,
Asper I
manufacture's I
test certificate I
As per i
I
independent
test II --._----------- _._-.
Remarks with Signature Accepted/Rejected

Contractor Junior Engineer Engineer -in-charge Garrison Engineer

Remarks of BOOnnspecting Offlcer/CWE

 Appendix 'B'
(Refer to para 7 of E-in-C's Br letter No 83044/Steel/ 439/E2 Des-3 dt 28 Feb 06.

FREQUENCY FOR NORMAL MASS.TENSILE.BEND AND

REBEND TEST OF STEEL

NOMIN'AL SIZE QUANTITY

STEEL FOR CONCRETE

1. Bars size less than 10mm 1 Sample (3 specimens) for each test
for every 25 tonnes or part thereof.

2. Bar size 10mm to 16mm 1 Sample (3 specimens) for each test

for every 35 tonnes or part thereof.
3. Bar size over 16mm 1 Sample (3 specimens) for each test
for every 45 tonnes or part thereof.

Structural Steel

4. Tensile Test 1 Test for every 25 tonnes of steel or

part thereof.

5 Bend Test 1 Test for every 10 tonnes of steel or

thereof.

NOTE :- For various tests, acceptance criteria, tolerance etc. refer to Appendix 'A'
and relevant BIS codes.
 err{ '1J:h-l ('\9,- '2-\~ @
Tele : 23019694 Dte Gen of Works (PPC)
Engineer-in-Chief's Branch
Army Headquarters
Kashmir House
New Delhi - 110011
 No. 37696/PoI/E2W(PPC) 01 Mar 2006

List 'A' 8t '8'

AMENDMENT OF MES STANDIN~G ORDER

1. Following may be substituted in place of existing Paras 1 to 4 of

Annexure 'J' of MES Standing Order :-

(a) Para 1 - The common buildings for ordinary use should

be designed and checked by the officer entrusted with "task by the
Zonal Chief Engineer. The structural drgs should invariably be
signed by Director/SOl (Design).

(b) Para 2 - A complex/typical building, for which design

expertise is not available in the Zone, shall be got designed through
consultancy from ADG (D&C) or outside consultancy as per existing
instruction on the subject issued by this HQ from time to time. The
structural design of the buildinq submitted by outsides agency shall
be got proof-checked from any of the IITs by the consultant before
submission.

(c) Para 3 - The design of a building carried out by outside

consultant, shali be checked by design officer of the Zone inrespect
of the followfog :-

(i) That the relevant BIS Cods have been followed for
the consideration of loads for design of the bldgs COL, LL,
WL, EL & Snow toad etc).

(il) That general requirements of BIS Codes, like

maximum/minimum reinforcement, maximum/rrurumurn
spacing of reinforcements, minimum diameter or
reinforcement, rei,nforcement cover, selsrnic parameters and
winds ties, have L2:en considered in the design .

. '
 (iii) To ensure that certain detailing like diameter/spacing
of reinforcement, cross section of a member and dimensions
etc are not missing.

(iV) The hoist load, hook load etc have been taken into
consideration in the design.

(v) The grades of concrete mix have been specified

appropriately.

(vi)The design is commensurate with the ground data given

by the executives.

2. This has the approved by E-in-C.

 ~c;v~O~~
~' (Sainjay Sharma)
SE
Dir (Pol)
for E-in-C
Internal

E-2 (Est)
E-2 (Army)
E-2 (Air Force)
E-2 (N&OP)
E-4 (Utility)
E-S (Budget)
CA-I
CA-I1
E-8 (Contracts)
E-2 (Design) W.r.t. your note No. 22749/Misc/E2 (Design)
Dt 31 Jan 2006.
 .G9J
PolicyNo l2- ap
-s o
Tele 23018582 Jt Dir Gen of Works (Des)
Engineer-in-Chiefs Branch
Military Engineer Services
Kashmir House
New Delhi-11 0011
 1-.
Al901541 (; / IE2 Des-3 ,_ \ Mar 2006

E-in-C List 'A' & 'B'

GUIDELINES FOR SPECIFICATION' AND ACCEPTANCE

OF CEMENT SUPPLIED BY CONTRACTORS

1. Policy letter No 5(2) 97-DO-II/D(Works) dated 02 Jan 98 has been issued by the
Government of India, Min of Defence whereby cement has been made contractors supply
for MES works. Accordingly, the guidelines were issued vide our works Policy No 04/98
(Letter No Al90154/E2 Des-1 dated 09 Mar 98) to facilitate acceptance of cement and to
exercise quality control. Due to difficulty in availability of Ordinary Portland Cement (OPC)
from the manufacturers as intimated by Zonal Chief Engineers and builders, it has now
been decided to use Pozzolana Portland Cement (PPC) in addition to OPC for the MES
works. The guidelines for use of PPC and OPC for MES works are as elucidated in
subsequent paras. These shall be read in conjunction with the provisions laid down in SSR
Part-I, Section 4 (Para 4.3). The Guidelines shall be suitably incorporated in the contracts
for regulating the supply and use of cement in works.

2. Types of Cement. The details of various types and grades of cement are
enumerated below :-

(i) Ordinary Portland cement. Grade 33 (IS:269-1989).

(ii) Ordinary Portland cement. Grade 43 (IS: 8112-1989).
(iii) Ordinary Portland cement. Grade 53 (IS: 12269-1987).
(iv) Rapid Hardening Portland cement (IS: 8041-1990).
(v) Portland Pozzollana Cement (IS: 1489-1991).
(vi) High Allurnina Cement (IS: 6452- 1989).
(vii) Sulphate Resisting Portland Cement (IS: 12230-1988).

3. The type of cement to be selected will depend upon the specific use in the work.
Since the price difference between 43 grade and 33 grade OPC is marginal, use of 43
grade OPC in normal structural work is recommended.

4. Control on Cement Supplied by Contractors. Following checks shall be carried

out before the cement supplied by the Contractor is accepted and is approved for
incorporation in the works-

(a) Procurement. The Cement supplied by the Contractor will be procured from
main producers of cement. The particulars of the manufactures of cement
along with the date of manufacture shall be obtained from the Contractor for
every lot of cement separately. The documents in support of the purchases
of cement shall be verified by the site staff and GE.

Cont. .. 2
 -2-

(b) Manufactures. The following are the main producers of OPC & PPC :-
(i) The Associated Cement Companies Ltd.
(ii) Grasim Industries Ltd
(iii) Ultra Tech Cement
(iv) The India Cement
(v) Dalmia Cement
(vi) Andhra Cement Ltd
(vii) Century Cements
(viii) Saurashtra Cement
(ix) Binani Cement
(x) Madras Cement
(xi) Mangalam Cement
(xii) Birla Corp Ltd
(xiii) Orient Cement
(xiv) Lafarge Cement
(xv) Shree Cement
(xvi) JK Cement
(xvii) Lakshmi Cement
(xviii)Jaypee Rewa Cement

Besides the above, only OPC can be procured from the following producers
also :-

(i) J&K Cement Corporation Kathua, J&K

(ii) Shiva Industries Kathua, J&K
(iii) Star Cement Meghalaya

(d) Use of PPC. While using PPC, the following requirements should be met.
(i) PPC shall be allowed to be used in MES works only after ascertaining
non availability of OPC in their region by the Chief Engineer concerned.
(ii) Zonal CEs are required to ensure that PPC meets the strength criteria
of 43 Grade OPC as laid down in IS-8112-1989.
(iii) The minimum period before striking formwork given in clause 11.3.1 of
IS. 456-2000 is to be suitability modified at sites by the Zonal CEs.
(iv) In cold climate regions and important structures like Overhead
Resevoirs, Underground Sumps, Prestigeous Buildings and Buildings with
spans 10m or more only OPC shall be used.
(v) Mixing of OPC & PPC shall not be allowed in a work.
(vi) Direction for price adjustment for use of PPC in place of OPC shall be
issued separately by E8 Section this HQ.
(vii) While procuring PPC, the following requirements are to be ensured
and certificate to that effect is to be obtained for each batch from the
manufacturer.

(aa) The quality of fly ash is strictly as per IS 1489 (Part 1)-2002.
(bb) Flyash is inter-ground with clinker not mixed with clinker.

Cont. .. 3
 -3-

(cc) Dry fly ash is transported in closed containers and stored in

silos. Only pneumatic pumping should be used.
(dd) The fly ash is received from thermal power plants using high
0
temperature combustion above 1000 C should be used.
(ee) The fly ash content in PPC shall not exceed 25 % to ensure
consistency.
(e) Testing of Cement. The manufacturer is to carry out inspections and testing
of cement in accordance with the relevant BIS provisions. The Contractor shall
submit the Manufacturer's Test Certificate in original along with the Test Sheet
giving the result of each physical test as applicable and chemical composition of the
cement or authenticated copy thereof, duly signed by the manufacturer with each
consignment. The Engineer-in-Charge shall record these details in the Cement
Acceptance Register, as given at Appendix 'A' after due verification. The GE shall
also organise independent testing of random samples of cement drawn from various
lots from the National Test House, SEMT Wing CME, Regional Research
Laboratories, Government Approved Laboratories, Zonal Laboratories as per IS
3535 (Method of Sampling Hydraulic Cement) IS-4031 (Methods of Physical Test for
Hydraulic Cement) and IS-4032-1985 (Method of Chemical Analysis of Hydraulic
Cement). In order to undertake departmental testing, requisite facilities shall be
organised,
(f) Storage. Cement shall be stored over dry platform at least 20 cm high in such
a manner as to prevent deterioration due to moisture or intrusion of foreign matters.
In case of store rooms, the stack should be at least 20 cm away from floors and
walls. The stacking of Cement shail not be more than 10 bags high. It shall be
ensured that tested and untested cement are segregated and stored separately with
distinct identification.
(g) Documentation. The Contractor shall submit original vouchers from the
supplier for the total quantity of cement supplied under each consignment to be
incorporated in the work. All consignments received at the work site shall be
inspected by the GE alongwith relevant documents before acceptance. The original
vouchers and the Test Certificates shall be defaced by the Engineer-in-Charge and
kept on record in the Office of GE duly authenticated and with cross reference to the
Control Number recorded in the Cement Acceptance Register. This register will be
signed by JE, Engineer-in-Charge, GE and the Contractor. The Accepting Officer
may order a Board of Officers for random check of cement and verification of
connected documents. The entire quantity of all cement shall also be suitably
recorded in the Measurement Book for record purpose before incorporation in the
work and shall be signed by the Engineer-in-Charge and the Contractor.
5. Contract Specifications. Particular specifications for supply of cement by
the Contractor shall be carefully framed so that no ambiguity is left with regard to its
quality, testing, storage and source of procurement in the contract. Specifications
should cover the entire relevant requirements specific for the particular work and
should not become general specifications covering all types of works and grades of

Cont. ..4
 .- ~t ~

Following points, inter alia, shall be suitably covered in the Contract

Specifications:-

(i) Source of Procurement

(ii) Testing and Test Certificates including procedure to be adopted if test
results on samples are not within the acceptable limits.
(iii) The cost of test, samples etc. shall be governed as per condition 10 A
of IAFW 2249. .
(iv) Schedule of supply shall be so ensured and specified so as to match
with the progress contemplated in the CPM prepared for that project.
(v) Procedure for making payments for cement including accounting,
weighing, etc.

6. Chief Engineers Zone will prepare the necessary specifications after taking
into consideration the aforesaid points and these are required to be approved from
their Chief Engineer Command before inclusion in the tenders at various levels.

7. This Policy has been approved by E-in-C and supersedes all previous policy
letters on the subject..

8. Please acknowledge.
 (JB Sharma)
CE
Jt OG (Oes)
For E-in-C
Copy to :-

The Commandant, CM E Pune

HQ DGBR, Naraina, New Oelhi
QMG's Branch
AOGTE
COA, Southern Command, Pune
COA, Easters Command, Patna
COA, Central Command, Meerut
COA Northern Command, Jammu
COA, Western Command Chandigarh
COA, Cubban Road Cross, Bangalore
COA, Guwahati
COA, Carriappa Road, Lucknow
COA, Teynampet Madras.

Internal:-
~
E2(Army), E2(NavY),E2(Air),E2W(PPC),E4 (U),E6,AOG ESP,OG(MAP)

E8 To issue suitable instructions in respect of Para 4(b vi).

 Appx 'A'

(RefLetter No AI90154/67/E2Des..J Dt 21 Mar 2006)

CEMENT SUPPLY & ACCEPTANCE REGISTER

1.CA No & Name of Work

2. Control No'"
3. Name of Manufacturer/Brand Name/Gde of Cement (A) Manufacture-(b) Brand-(c) Grade
4. Qtyof cement & Lot NolWeek No (in Bags) : (Qty---(b) Lot No/week No--
5. Manufacturer's test Certificates No,-----
6. Random Test Details (a) Physical test report from ." vide their letter No -- (Name of approval LabJEngg College)

(b) Chemical test report from --vide their letter No (Name of approval LablEngg College)

7. Details of Physical & Chemical properties:

Physical Requirements (As per IS 4031) Chemical Requirements (As per IS 4032)

Q.) Compressive Q.)

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Remarks with Signature Accepted/R ej ected

Contractor Junior Engineer) Engineer-in-Charge Garrison Engineer

Remarks of BOO/Inspecting Officer/CWE

"To be allotted serially by GE consignment wise

 ~oJi!;}~Jg!t~r.;_04/2006
Engineer-in· Chiefs Branch
OlJGW(PPC)/Works Ote
Arrny Headquarters
Kashmir House OHQ PO
New Delhi - 1100 1.1

No. 37G9G/PolicylE2W (ppe) M,,'r 2006

lists 'A' & 'B'

PREPARATION OF AEs FOR MES INSTAlL.ATIO~S

1. It has been observed that several Cornd & Higher Power Works include new ElM installations
which are to be manned on completion of the work for routine running and attending to the
COli plaints. All such installations do require, and are authorized, a telephone connection. However,
maintenance services suffer badly for want of telephone sanction for a long time.

2. Similarly, the buildings constructed
years of completion due to fading out of the
fascia after rains and poor maintenance of
specifications but this is generally not feasible
to pi ovide a long lasting finish, there are
presently available in tile market which can
flooring in llil the MLS installations.
under such projects of len present an ugly look after a few
exterior painting I fungous ~Jrowth I blackening of the
flooring. 111is can be avoided by providing superior
due to financial constraints / authorization. However,
number of protective coatinqs and flooring materials
be applied on external surfaces of buildings and for

3. III view of above, the provision of the following items of work may be included in the BPs and
AEs for sanction of tl re CfA at the AlA stage itself; wherever MES installations are involved:-
 (a) Provision of telephone in the estimates of the concerned ElM service, where iJlly
new installation is coming LIP and which requires manning and operation for maintenance
after. completion .
.1

(b) Provision of acrylic based exterior paints in place of white wash/cernent based paint
as a' special item in all new works / spl repairs.

(c ) Oil bound distemper 011 int surfaces, as spl item.

(d) Kota stone flooring ill lieu of PCC/TerrazLO which is authorized in such
pldL~S having excessive wear ami tear.

1.[. Suitabte instructions may be issued to all Zona! CEs accordingly.

5. This 113S the approval of OGW

- ,-?"?
'.-:r;;.v1f~(yj(-;:------
(sa~1ay Sharma)
~,E
[iir (Pol)
lor E-ill-C
~QP.YJQ:-

E2W(PPC), E·-2(l\nny), ::-2(Oes;911), E-A(U), [2(l\il), E2 (Navy), E-~i (l3ud~:et), [-8, [6

Tele : 23019694 E.oli~y fetter: OS/2006
Engineer-in-Chief's Branch
DDGW(PPC)/Works Dte
Arrnv Headquarters
Kashmir House DHQ PO
New Delhi _. 110011

No. 37696/Policy/E2W (PPC) 2- q Mar 2006

Lists 'A' & 'B'

WORK STUDY ON MES FURNITURE

1. To improve the existing design of charpoys, certain samples with revised specifications were got
manufactured from the local Zonal CEs to overcome the following problems in the existing pattern:-

(a) Sagging & frequent replacement of Niwar, thus resulting in user dissatisfaction.

(b) Breakages of GI charpoy from threaded joints and Bed Niwar from wooden joints,
(c) Restrictions on use of wood due to its short life and as part of the national policy.
(d) High rnaint/capital cost in the long run.

2. After detailed deliberations with the officers of Army and Arch Dte, the following revised specifications
of the charpoys, as indicated against each, have been approved by the E-in-C ..
(a) CharDoy for OR.
(i) Existing Specifications as per FD 220. 32 mm dia med grade GI pipe with Nylon
Niwar.
 (ii) Revised Specifications. To be manufactured as per following specifications.

(aa) Rails - 65 x 25 mm rect tube x 16 gauge with 2 stiffeners of 25 x 25 rnrn Sq

:, tube x 16 gauge.

(ab) Legs - 32 x 32 rnm Sq tube x 16 gauge with stiffener on each side.

(ac) Top - 12 rnrn thick commercial ply with beeding all around.

(ad) All metallic joints to be welded and painted / powder coated.

(b) Folding ChaJ:RQY

(i) Existing Specifications. 25 mm dia conduit pipe x 16 gauge with Nylon Niwar

(ii) Revised SpeCifications. 25 mm dia Conduit pipe x 16 gauge with 12 mm thick

commercial ply fixed in 2 pieces with counter sunk screws.
(c) Charl1.oyfor lCOs.
(i) j:xisting Specifications as pet FD:- 227. 60 x 60 rnrn wooden rails with wooden
legs and cotton Niwar.

continued ----2/-
 (ii) Revised Specifications. To be manufactured as per following specifications.
(aa) Rails - 60 x 25 mm rect tube x 16 gauge,with 2 Stiffners of 25 x 25 mm.
(a b) Legs - 32 x 32 mm Sq tube x 16 gauge.

(ac) Stiffners - 25 x 25 mm Sq tube x 16 gauge between rails and legs.

(ad) Head Rest - 32 x 32 mm Sq tube x 16 gauge frame 200 mm high with particle
board.

(ae) Top - 12 mm thick commercial ply.

3. Detailed drg for all the above items will be developed by respective CEs Comd/Zone as per
responsibility already delegated to them. Any minor modification in size etc may also be made as per local

availability of materials. As regards provision of MNF sets and their fixing device, these will be made only in
consultation with users / Stn HQs wherever required as it has been noticed that at most of the places these are
not being used by the occupants due to availability of several mosquito repellent devices / fly proofing and
change in living style of JCOs/OR.

4. The revised design & specifications will be first used in all the Stations where Army, Navy & Air Force

Comd HQs are located alongside the Zonal CE's office and at Delhi on a trial basis for a period of one year, as &
when the replacement of such items arises. The recommendations of the users will be simultaneously sought.

Thereafter wef Apr 2007, replacement in all the stations will be done with revised design & specifications after

carrying out any modification noticed by MES or brought out by the users/Stu HQs. No replacement of
serviceable/repairable items of existing pattern will be done, till their survey off due to fair wear & tear.
5. This has the approval of the DGW.
e- ~,.-O
~~
(Sanjay Sharma)
SE
Dir (Pol)
For s-m-c

Copy to :-

QMG's Branch/LWE - For info.

CE Delhi Zone }
- r advance info as per samples prepared by them.
CE (AF) Palam

Internal:-

TSto DGW
E-2(Army), E2 Air, E2 Navy, E2 (Design), E4 CU), E-5 (Budget), E-6, E8
 Policy letter: 06/6006
Tele : 23019694 Dte Gen of Works (PPC& Est)
Engineer-in-Chiefs Branch
Army Headquarters
Kashmir House
New Delhi - 110011

No. 37696/Pol/E2W (PPC) J._.Cf Mar 2006

Lists 'A' It 'B'

REVISED US! REPORTS AND RETURNS

1. The Study Group was convened at this HO, to review the list of reports
and returns.

2. The revised list of reports and returns recommended by study group has
been approved by DGW.

3. Revised list of reports and returns for E-l, E-2, E-3, E-4, E-5 and E-8
sections is forwarded herewith. The same will be implemented by 01 Apr 06.

4. No lower formations will further revised this list. In case any addition or
alternation is required, a case will be taken up with this HQ, for the approval of
DGW.

5. Pleaseissue instructions to the lower formation up to GE/AGE(I)

level.

~~r
(Sa
SE
Sharma)

Dir (Pol)
For E-in-C
Encls: As
stated

TS to DG (Pers)
SO to ADG (Pers)

Internal:
E-2 (ArmY)
E-2 (NltDP)
E-2 (Design)
E-4 (U)
E-5 (Budget)
E-2 (Estt)
E-8
CA-I
CA-II
 Appendix 'A'
REVISED LIST OF REPORTS/RETURNS: E4 Sec
(EFFECTIVE FROM 01 APR 2006)
SINo TitleIDescription Periodicity Indicating Initiation Level Intermediate Level and Final Level of
Position and Latest Date Latest Dates of Initiation Reporting
Till of Initiation
m
1. Annual Comparative Statement of Elect Yearly;' _ 'V~ Mar GE - 30m Apr CWE - 15 May CE Zone
_,
Supply of PreviousJinancial Yr

2, Annual Comparative Statement of Water Yearly Mar GE - 30

m
Apr CWE - 15m May CE Zone
Supply of Previous Financial Yr

3. Annual Return of Electric and Water Supply Yearly Mar GE - 15

m
May -- ICWE

4. State of Agreements of Elect and Water Yearly Dec GE - 20m Jan CWE- 30m Jan CE Zone
Supply with Civil Authorities
1
!
m m
5. Blue Book: Data of ElM services, Plants and Yearly May GE - 15 Jun ! C\iVE - 30 Jun CE Zone
Equipment

6. POL demand Yearly March GE - 15 Apr

m
- CWE
I
ln m
7. Census Return of MES Spl T &P Yearly March GE - 20 Apr CWE - 30 Apr CE Comd
CF Zone- 15th May

8. Status/Details of Water and Electric Supply to Yearly Jun GE - 15

m
Jul I eWE - 3D'" Jui CE Zone
Pvt Consumers/Other Agencies * I
I
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 Annexure 'C'

HALF YEARLY STATUS OF PLANT I EQPTS I VEHS DECLARED BER BUT AWAITING DISPOSAL

Ser Unit/Formation Type of Plant / I Qty Declared BER Status of Fixation I Status of t~tatus of Remarks

I
No Eqpt I Vehs of MRP Declaration to I'hysical
Declared BER MSTC for Disposal
Auction
I
1 2 3 4 5 6 7 8
I
Annexure '0'

QUARTERLY STATUS OF CONVERSION OF ELECTRIC METERS IN TO I~LECTRONIC METERS

Ser Unit/Formation Qty of Electric Action taken to

No Total Meters held Qty of Serviceable Meters Meters converted convert balance
in to Elec'i,ronic Electric Meters in
Electric I Electronic Electrical Electronic Meters dl?ring the to Electronic
Meters I Meters Qtr Meters
 1 4

2
5
6
I
7
3 8

I
I
_.
REPORTS/RETURNS:E8SEC

Changes / Amendments in list of reports / returns issued by Dte of Contract

ManagementlE-8 Sec vide their letter No 33416/ Pol / E-8 dt 31 Mar 2005.

SINo Description of Quarterly reports I Recommendation

returns
1. Quarterly review of pending court No change
cases
2. Quarterly work load return No change

3. Market rates of material and labour No change

4. Quarterly return of forecast % over (a) Column 3 & 4 showing different type of
SSR buildings to be merged into one category.
(b) One additional column of fencing, gate
and compound wall to be added
(c) The revised Annex P-4 attached.
5. o Quarterly return of accepted No change
contracts
6. Quarterly monitoring delay in One more col after Col No 9 "From COA to
payment of final bill AAO" to be added. Rev Appx P-6
enclosed.
7. Half yearly return in respect of No change
arbitration cases.
8. Quarterly return of over payment to No change
contractors ! recoveries due from
them
9. Quarterly return of cases where No change
citbitrators are yet to be appointed.
10. Quarterly return of cases where
I
No change
decision of LA (Defence)!MoD
awaited.
11. Quarterly return in respect of STEs No change
observations
12. Quarterly return in respect of CWEs! No change
CEs contracts

\
" ."
_.... ,,,
" ~ ~ '" " " " , " , " . " , " • " • /) , ~ ,~ , ~ /) . ~ I ~ :> ':> :> ;, , ." , ..... , .... '.'" ,"I
~"'1
RULING PERCENTAGE OVER SSR 2004 FOR PREPARATION OF AEs FOR QUARTER ENDING ..
APPLICABLE DURING QUARTER ENDING
 SINo Station Bldg Runways & Road, Ext Ext Drainage Compound Remarks
Taxi Track Path & Water Electric & wall/Fencing
Rigid I Flexible Culvert Supply Supply Sewage & Gate
1 2 3 4 I 5 6 7 8 9 10 11

1. Report will be issued by Zonal CEs. However wherein abnormal variation between same stations of various Zones occurs,
correction will be issued by CE Command within 15 days.
;
2. 5% extra to be added for works in restricted areas.

3. 10% extra to be added for works in side factory areas/Ord/Amn depot/Air ForcellNavy Tech Areal Remote locations etc.

4. Percentage indicated above are assessed percentages based on market trend and are not exclusively based on concluded
contracts, excl freakishly high/low accepted contracts.

5. Difference in cost of stores will be shown separately under respective cols, only for stations wherever applicable.

6. Percentage indicated are for normal specifications including internal services as catered for in Zonal Specifications. Any
additional effect of superior specifications to be taken separately. ,_ .'

7. Percentage are for AEs purpose only and not for acceptance of contracts
 Annexure P-6 (R)

Monitoring delay in payment of final bill

(Quarter ending )

I
Formation

SINo CANo Date of Progress

Name of completion Movement of final bills (Dates} made
work and of work during
Name of Date of Submission From From From From From CDAto Qtr
contract of Final bill by Sub GE to CWEto GE to AAOto AAO
Contractor/Prepared Divto CWE GE AAO CDA
by MES GE
1 2 3 4 5 6 7 8 9 10 11

J'p .}-
, ','\ -.: .: I; C U U U (.J (J (J U (' () {) < J <- I () ~, " ~ I ~ , ~ I <:. I ~, ~J () ~ I ~ J s; ~/ ~, ~ .' ~) ~) \
~

REVISED LIST OF REPORTS/RETURNS (E-5 SECTIONj

(Effective from 01 Apr 2006)

SI. TitlelDescription Periodicity Indicating Initiation Intermediate Level and Final level of Remarks
No of report & return Position on Level and Latest dates of initiation reporting
latest date
of initiation
1. 2. 3. 4. 5. 6. 7. 8.
1 Abstract MER Monthly End of Jan, GE- of .CWE - 3rd of month .E-in-C's Br / Only for 3
st th
(Signal/Fax MER) (wef Jan to 1
Feb & Mar month .CE Zone - 5 of month Service HQ. months
th
Mar only) .CE Comd/ - 10 of month
ACE(L)
m
2. Main MER (Capital Monthly End of GE - 5In of .CWE - 10 of momh .Comd./ ACE(L)
& Maint works) month month .CE Zone _15th of month .E-in-C's Br /
(Separate for each Service HQ.
service)
tn
3. Progress report on Quarterly 31st Mar GE - 5tn of .CWE - 15 of month .E-in-C's Br /
MFAI Cases 30 June month .CE Zone - zs"th
of month
nd
Service HQ .
30 Sep .CE Comd/ - 10 of 2
31 Dec month
ACE(L)
m
4. Progress report on Quarterly 31st Mar GE - 5 of .CWE - 15th of month .E-in-C's Br(E2
settlement of 30 June month .CE Zone - zs" of month .Army fTC) /
- to" of 2
nd
Outstanding Audit 30 Sep .CE Comd/ Service HQ
Objns I LTARs 31 Dec month
ACE(L)
-
5. Preliminary Report Yearly GE-15 May .CWE - 01 Jun .. .E-in-C's Br I
 . .... ~ _ ,,, .... t~
(PR) / 1st changes - .CE Zone - 15 Jun .Service HQ.
in grants (for ~~ \P'" -.CE Comd/ - 30 Jun (By 10 Jul)
current year) ACE(L)
nd
6. PRE I 2 changes Yearly GE - 30 June .CWE - 15 July .E-in-C's Br I
in grants for current - .CE Zone - 31 July Service HQ.
year .CE Comd/ - 16 Aug (By 31 Aug)
., , ACE(L) To be initiated
7. Forecast Estimates Yearly:" GE- 30 June .CWE - 15 July .E-in-C's Br I simultaneously
for next Fin year - .CE Zone - 31 July Service HQ.
.CE Comd/ - 16 Aug (By 31 Aug)
'--._--_. ACE(L)
 1. 2. 3. 4. 5. 6. 7. 8.
8. Revised Yearly GE - 01 Sep .CWE -15 Sep .E-in-C's Br /
Estimates(RE)/3rd .CE Zone - 01 Oct Service HQ .
changes in grant - .CE Comdl - 15 Oct (By 30 Oct)
for the current ACE(L)
Year To be initiated
9. Budget Estimates Yearly GE-01 Sep .CWE -15 Sep .E-in-C's Brl simultaneously
for the next Fin - - ' .1'.
..
"...;
.CE Zone - 01 Oct Service HQ.
year ............ ,- .CE Comd/ -15 Oct (By 30 Oct)
ACE(L)
10. Modified Yearly GE -15 Dec .CWE - 01 Jan I .E-in-C's Brl
Appropriation - .CE Zone -10 Jan ! Service HQ .
(MA) .CE Comd/- 20 Jan (By 05 Feb)
ACE(L)
tl1
11. MER 13 1 .March Yearly 31 Mar GE- 30 Apr .CWE -10 May .E-in-G's Brl
Supplementary .CE Zone - 20 May Service HO .
.CE Comdl - 31 May (By 10 Jun)
ACE(Ll
12. MER 14'" I March Yearly 31 Mar GE- 31 May .CWE -10 Jun .E-in-C's Brl !

correction .CE Zone - 20 Jun Service HO .

.CE Comd/- 30 Jun (By 10 Jul)
-
ACE(L)

\
 REVISED LIST OF REPORTS I RETURNS: E1 A
(EFFECTIVE FROM - 01 APR 2006)

81. Title I Description of Report & Return Periodicity Indicating Initiation Intermediate Final Level
No Position on Level and Level and of Reportin.,
Latest Date Latest Dates of
of Initiation Initiation
1. 2. -, \""3. 4. 5. 6. 7.
-.
1, Implementation
-.' -"

of Move on Postings of Quarterly 31 Mar GE - os-

of CWE _10th CE Comd
JCOs / OR 30 Jun next month of next month
30Sep
31 Dec Zone - zo"
I of next month

2_ Deputation - cum - Re-employment of JCOs / Half yearly 31 Mar GE os"

of , CWE _10th E-in-C (E1A)
OR in the Last Yr of Service in MES, 30Sep next month , Zone - zo"
th

I ., .
1 . Comd - 30
of next month -

"
v
.
REVISED LIST OF REPORTS I RETURNS: E1B
(EFFECTIVE FROM - 01 APR 2006)
 SI. I Title/Description of Report & Return Periodicity Indicating Initiation Intermediate Final Level of
No I
Position on Level and Level and Reporting
I Latest Date Latest dates
I of Initiation of Initiation
1. 2.
,:-,<
- IV:;- 3. 4. 5. 6. 7.
1. Officers Streng!t"1 Return Quarterly 31 Mar GE _1 51
of CWE-5
In
of Zone
(IAFF - 3008) 30 Jun next month next month Comd
(Changes to 30 Sep to CWE only E-in-C
be intimated 31 Dec (E1B) I
I
I

by end of Others*
every month) I
2. Non Implementation of Out Standing Move : Quarterly 31 Mar CWE-10": of · Zone - zo" E-in-C
I
I Officers 30 Jun next month · Comd - so" (E1B) I
I
30Sep of next month I
I

I 31 Dec I m
I
3. Strengthening of Administration,! Premature Quarterly 31 Mar I GE-5ln of CWE -10 E-in-C II
Retirement for Gp 'A' & 'B' Civ Officers under 30 Jun next month Zone - zo" (E1B)
FR - 56 (J) 30 Sep Comd - so"
.,, 31 Dec of next month

m
4. Compassionate Ground / Last Leg Posting for Half yearly 30 Jun cs-os" of CWE -10 E-in-C
Civilian Officers 31 Dec next month Zone - zo" (E1B)
th
Comd - 30
5. Report on Representation of SC/ST, aBC,
Persons with Disability, Minority Community
Yearly i 31 Dec CWE-10m Jan · Zone - 20
.- Comd -
m
so"
E-in-C
(E1B)
etc in Gp 'A' and '8' of MES, on Jan
Respective Appc. I
6. Monthly Status Report of Court Cases for
Officers
Monthly I End of
month
GE - 30 of
each month
th
I. CWE - 05 th
Zone - 10
tn
E-in-C
[E1 - Legal
(a) Running cases. Comd - zo" (Offrs)]
(b) Judgment delivered cases (highlighting of next month
the potential CP cases)
I (c) Running CP cases
7. Annual Superannuation List of Offrs Yearly 31 Mar CRO- Sin of - . CE Comd
I Apr . Concerned
i Unit
 .... .) ~ ~ ~ .' <II <II .' .' .' ' .' .. ..
th m
8. Outstanding Retirement Claims of Civ Offrs Quarterly 31 Mar GE - 5 of . CWE - 10 ' . Comd-30m
(Indl details to be submitted only upto next 30 Jun next month Zone - zo" . CRO
higher Fmn) 30 Sep of next month (Summary only)
31 Dec 1n
9. Centralisation of SBs of MES Civ Offrs (Direct Quarterly 31 Mar GE- 5 of CWE - 'l O'" CRO
Recruitee and Promotee Offrs) 30 Jun next month Zone - zo"
th
30Sep Comd - 30
31 Dec of next month
10. Final Settlement of GPF Claims of Retiring / Quarterly 31 Mar MES GPF . E-in-C
Death Cases of Offrs 30 Jun Cell MRT - - (E1B&E1C)
30Sep Sthof . CE Comd
31 Dec next month

,,_.,4y. .",.
 .. ...

REVISED LIST OF REPORTS I RETURNS: E1 C

(EFFECTIVE FROM - 01 APR 2006)

SI. Title I Description of Report & Return Periodicity Indicating Initiation Intermediate Level Final Level
No Position Level and and Latest Dates of
on Latest Date of Initiation Reporting
of Initiation
1. 2. 3. 4. 5. 6. 7.
tn
1. Single Window Clearance for Retirement / Quarterly 31 Mar GE - OSSI of CWE - 10 E-in-C
Death Benefits, on Appx A to E 30 Jun next month Zone - zo" (E1C -V)
th
30Sep Comd - 30
31 Dec
2. Strengthening of Administration : Premature Quarterly 31 Mar GE - SII1 of CWE _10111 E-in-C
Retirement for Gp 'C' and '0' Employees 30 Jun next month Zone - zo" (E1C-III)
30Sep Comd - so"
31 Dec
3. Grant of 1s1 & 2"0 ACP to Gp 'C' and '0' Half yearly 31 Mar CWE - 10tl1 of Zone - 20
m
E-in-C
th
Staff 30Sep Apr & Oct Comd - 30 (E1C -II)
4. Strength Return of Subordinates AA-S07 Half yearly 31 Mar GE-OSII1Api' & CWE - 10
lh
E-in-C
30 Sep Oct Zone - zo"
st
(E1C-I)
Comd - 31
S. Report on Occupation / Educational Pattern Half yearly 30 Jun GE- OSII1Jul CWE _10th E-in-C
of Pers with Disability 31 Dec & Jan Zone - zo"
st
(E1C-I)
Comd - 31
6. Half Yearly Situation Return of Civilian Half yearly 31 Dec GE-OSII1Jan & CWE _10 111
E-in-C
Subordinates 30 Jun Jul Zone - zo" (E1C-I)
st
Comd - 31
m
7. Monitoring of Recruitment of Minorities in Half yearly 31 Dec GE - OSth ,Jan CWE _10 E-in-C
Govt (1S points welfare of minorities) -::~~-,,._, 30 JUf1 & 'jUl'" Zone - zo"
st
(E1C-I)
Comd - 31
tn
8. Superannuation List of Non- Ind Pers Yearly 31 Dec GE - 0510jan CWE - 1S Jan CE Comd
Retiring in the Year Zone - so" Jan
9. Superannuation List of Ind- Pers Retiring in Yearly 31 Dec GE- 0510 Jan CWE-1Sm Jan CE Zone
the Year.
10. Representation of SC,ST,OBC, Ex- SIM, Yearly 31 Dec GE - OSlOJan CWE - 10 Jan
111
E-in-C
Sports Men, Women in Central Govt Zone -
st
zo"
Jan (E1C I)
Comd - 31 Jan
• ,.' .' .... ..,.. .. I .. ..
)

)
10 J v' 'f, 'f. ..
11, Nominal Roll of Gp '0" Non- Ind Employee Yearly 31 Mar GE - OSlO Apr CWE - 15 Apr
th
CE
to Appear in Test for LOC Zone - 30th Apr Comd
12, Monitoring of Recruitment of Minorities in Yearly 31 Dec GE - OSlO Jan CWE - to'" Jan E-in-C
Govt (15 points welfare of minorities) Zone - zo" Jan (E1C-I)
6t
Comd - 31 Jan
m
13. Collection of Information Regarding Number Yearly 31 Dec GE- 0510Jan CWE - 10 Jan E-in-C
of Civilian posts, Designation & Scale of Pay Zone - zo"
st
Jan (E1C-I)
etc Comd - 31 Jan
m
14. Filling up Posts of Different Categories of Yearly 31 Dec GE - 0510Jail CWE - 10 Jan E-in-C
Employees Zone - zo"Jan (E1C-I)
st
Comd - 31 Jan
15, m
Annual Direct Recruitment Plan Yearly 31 Mar GE- 0511A'l pr CWE - 10 Apr E-in-C
Zone - zo"Apr (E1C-I)
Comd - so" Apr
16 Re-presentation of SC, ST & aBC in Gp C, Yearly 31 Dec GE - os" Jan th
CWE - 10 Jan E-in-C
Gp 0 (excl fig of SI wala) & Gp D (S/wala Zone - zo" Jan (E1C-I)
only) I: s1
Comd - 31 Jan

/I ",.
\
. .' .' .. .' , ", ... • .... •• ". ". 'II
 REVISED LIST OF REPORTS I RETURNS: E1 C (LEGAL)
(EFFECTIVE FROM - 01 APR 2006)

SI. Title I Description of Report & Return Periodicity Indicating Initiation Iintermediate Final Level
No Position on Leveland Leveland of
Latest Latest Dates of Reporting
Date of Initiation
Initiation
1. 2. 3. 4. 5. 6. 7.

1, Status Report of Court Cases for Subordinate Monthly End of month GE - 30

th
CWE-05
th
E-in-C
Staff of month Zone -10 th (E1C Legal)
(a) Running cases, Comd -zo"
(b) Judgment delivered cases (highlighting of next month
the potential CP cases)
(c) Running CP cases

!
/

:/" st·
• .. .' .. .. .. .' ~' . .' '" ..
REVISED LIST OF REPORTS I RETURNS EID (D&V)
 Initiation Level Intermediate 'mal Level
SI Indicating and Latest Dates level and Latest of Reporting
No Title I Description of Report & Return Periodicity Position on of Initiation Dates of
Initiation I
1. Yearly Report on Doubtful Integrity Cases. Yearly 31 Dec Zonal CE : 01 st Jan CE Comd - SUI E-in-C's Br
January (D&V)IMOD
lli
2 Quarterly Report Regarding Anti Quarterly 31 Mar ZonalCE: 01" lCEcomd-S
CorruptionlVigilance Cases. 30 Jun April, July, Oct & April, July, Oct -do-
30 Sep Jan &
31 Dec Jan
3 Quarterly Review of Public Grievances Quarterly 31 Mar Zonal CE : 01 st - I CE Comd - SUI
Appearing in the News Papers 30 Jun April, July, Octs. I April, July, Oct -do-
30 Sep Jan ,&
31 Dec JanI
4 Quarterly Report on Personal Matters Quarterly 31 Mar Zonal CE : 01 st ICE Comd _ Sth
30 Jun April, July, Oct & April, July, Oct -do-
30 Sep Jan &
31 Dec Jan
S Quarterly Report on Disciplinary Cases at Diff Quarterly 31 Mar Zonal CE 015t CE Comd - SUI
Stages as per Appendix' A', 'B' and 'C' 30 Jun April, July, Oct & April, July, Oct -do-
30 Sep Jan &
31 Dec Jan
6 Quarterly Statistical Return on Pending D&V Quarterly 31 Mar Zonal CE : 01 st - CE Comd - SUI
Cases 30 Jun April, July, Oct & April, July, Oct -do-
30 Sep Jan &
31 Dec Jan
7 Monthly Report on Pending Cases of CVC Monthly End of Zonal CE : 0 I st CE Comd - SUI of
Advice, I & II Stage and Cases Pending with month Next month ,. N ext month -do-
-':r. ;
MES for More Than Six months. -',
8 Monthly Summary Report of CVC II Stage Monthly End of Zonal CE : or' CE Comd
- 5th
Advice month Next month of Next month -do-

oi"
=--J
9 Monthly Report Regarding Anti Corruption / Monthly End of Zonal CE : CE Comd - Slh

Vigilance Cases. . -.' , . month Next month of Next month -do-

.. • .. .. .. ' ... .. .. . , .. J 't;:!
". <; . .. ..
 10 Monthly Report on Disciplinary Cases of Monthly End of Zonal CE : 01,1 CE Comd - Sib E-in-C's Br
Retired Personals month Next month of Next month (D&V) I
MOD

11 Monthly Report on Disciplinary Cases as per Monthly End of Zonal CE : 01 st CE Comd - s" -do-
Proforma I and II month Next month of Next month

12 Monthly Report by CYO to CYC on Inquiries/ Monthly End of Zonal CE : 01'1 I CE Comd - SIll -do-
Investigation. month Next month I of Next
month

..-
 . .< ,_... .. .... 0 4' 4-' ~) .;.) ~. '- ~, .:;. .; '.L ~' <t, ~, <;L' 't 'iL' ~ 'OJ.. .q. oJ. <L "J.. 'J. '..l. ':J. "I· J. 'J "f "()

REVISED LIST OF REPORTS I RETURNS E2 (Armyl/Air/Navy

" (Effective from 01 Apr 2006)

51. Title/Description Periodicity Indicating Initiation Intermediate Level Final level of reporting Remarks
No of report & return Position on Level and and Latest dates of
latest date of initiation
initiation
1. 2. 3. 4. 5. 6. 7. 8.

1 Progress of Monthly End of GE -10

th
of CWE - zo" of next Up to CE Zone [E2 (W)]
Revenue, LBW & month next month. month.
Spl repair works

2 Progress on MWP Monthly End of CE Zone- CE Comd - 20th of CE Comd/ACE (L) As per
th
: List II & List V (Wef Jul to month 10 of next next month E-in-C's Br format
(Govt & COAS / Mar) month. E2(Army/Navy/Air) attached
CAS/CNS Power
Wks)

3 Progress on MWP Monthly End of CWE - CE Zone - 20

th
of . CE Comd/ACE (L) -do-
th
: List IV & List V (Wef Jul to month 10 of next next month.
(Comd & Lower Mar) month.
CFA Wks)

4 Summary Progress Monthly End of CWE -

th
CE Zone - zo" of CE Comd/ACE (L)
of MWP (Wef Oct to month 10 of next next month. E-in-C's Br
List IV & V (Comd Mar) month. (E2 Army/Air/Navy) -do-
& LowerCFA
Works)

th th
5 Progress report on Monthly End of GE - 5 of CWE - 10 of next CE Comd / ACE(L)
Army/ AF / Navy month next month month E-in-C's Branch
Public School, (E2 Army/Air/Navy)
KVs, etc CE Zone (E2 W) - Concerned staff HQ
15th of next month
·. \ ., ... I .. I '" I " .;;.i .;.I .;; I ~ J ;; I '" I ... J <Ii I ~ I ...:I -i} ':i ' ,./ 0 ,~I ':J_ , i0 :J. J :.;_ J ill J.. . X I J. i .i.

.
6 Progress on Quarterly 31 Mar GE _10th of CWE-20th of next a) CE Zone (E2 Pig) in
sanction of A./A for 30 Jun next month. month. respect of works to be
Para 11 & 12 30Sep sanctioned by Area/Sub
works 31 Dec Area/Equivalent.

th
CE Zone - 30 of b) CE Comd / ACE (L) in
next month. respect of works to be
sanctioned by Comd HQs.

c) E-in-C's Branch,
E2 (Army) /(Air) /(Navy)
in respect of works to be
sanctioned by COAS / CNS /
CAS / GOI.

7 Progress on CR Quarterly 31 Mar GE _10th of CWE - zo" of next Up to CE Zone (E2W)

Part 'A' & Part 'B' 30 Jun next month month
30Sep
31 Dec

8 Progress report on Quarterly 30 Apr GE _10th of CWE - 20th of next CE Comd / ACE(L)
ESH works. 31 Jul next month month E-in-C's Branch
31 Oct (E2 Army/Air/Navy)
31 Jan C
l Zone (E2 W) -
30 h of next month
Concerned staff HQ

th
9 Progress report on Quarterly 30 Apr GE _10th of CWE - 20 of next CE Comd / ACE(L)
Hospital & ECHS 31 Jul next month month E-in-C's Branch
works 31 Oct (E2 Army/Air/Navy)
31 Jan CE Zone (E2 W) - Concerned staff HQ
so" of next month
1. 2. 3. 4. 5. 6. 7. 8.
10 Progress report Quarterly 30 Apr GE-1 0th of CWE - 20th of next month · ADG (OF & DRDO)
of R&DI DGQA/ 31 Jul next mont (If applicable) · Concemed HQs
Fy I DAD/Mise 310et h CE (R & D) I CE (FY~/CE · E-in-C's Sr
works 31 Jan Zone (E2 W) - 30' of (E2
next month Army/Air/Navy)

11 QPR Works Quarterly 31 Mar GE - 10th of CWE - 20'h of next month · CE Comd I ACE (L) As per
30 Jun next month (For all Power Wks) proforma
th given vide
30 Sep CE Zone - 30 of next · E-in-C's Sr
31 Dee month. (E2Armyl Navy I Air) E-in-C's Sr
(For GovtJCOASI letter
CAS ICNS Power A/OO0321E2
Wks) (Army)ITC dt
180etOS
 Concerned staff HQ & Dee OS.

i
,I
\ \

REVISEP LIST OF REPORTS I RETURNS E2W(PPC}

(Effective from 01 Apr 2006)

SI. Title/Description Periodicity Indicating Initiation Intermediate Level Final level of Remarks
No of report & return Position on Level and and Latest dates of reporting
latest date of Initiation
initiation
1. 2. 3. 4. 5. 6. 7. 8.

1 MES News Letter Half yearly Latest GE-05 Feb CWE - 15 Feb CE Comd/ ACE
05 Aug 16Aug (L),
CE Zone - 28 Feb
31 Aug E-in-C's Br
[E2W (PPC)]
By 15 Mar & 15
Sep

2 Zonal Trophy Yearly 31 Mar GE-31 May CWE - 30 Jun E-In-C's Br Format of report is
CE Zone - 31 Jul [E2W (PPC)] complex and is
CEComd - 31 Aug By 15 Sep being simplified.

3 MES Org - Officer Yearly 31 Mar GE-30Jun CWE '" 31 Jul E-in-C's Br
Estt CE Zone - 31Aug [E2W (PPC)]
CE Comd - 30 Sep By 15 Oct

4 MES Org - Sub.Estt Yearly 31 Mar GE-15 May CWE

CE Zone
-- 05Jun
30Jun
CE ComdlACE(L)
By15 Jul
 REVISED LIST OF REPORTS / RETURNS : E:Z (pesign)
(Effective from 01 Apr 2006)

SI. Title/Description Periodicity Indicating Initiation Intermediate Level Final level of Remarks
No of report & return Position on Level and and Latest dates of reporting
latest date of initiation
initiation
 1. 2. 3. 4. 5. 6. 7. 8.
.
1. Quarterly Report on Quarterly 30 Apr CEZone- CE Comd I ACE(L}, As per format
th
Consultancy 31 Jul 10 of next - attached
through Private 31 Oct month E-in-C's Branch
th
Consultants & 31 Jan (E2 Design) By 20
Engg Colleges of next month

2. QPR for Quarterly 30 Apr ADG - -do-

Consultancy & 31 Jul th
(D&C)
10 of next E-in-C's Branch
Rehabilitation 31 Oct month - (E2 Design)
Works undertaken 31 Jan By 20th of next month
by ADG (D&C)
th CWE-20th of next CE ComdlACE(L) -do-
3. Introduction of New Half Yearly 30Jun GE -10 of
Technology & 31 Dec next month month
th
Products (B/R CE Zone-30 of next E-in-C's Br (E2 D)
items) in MES month
 REVISED LIST OF REPORTS·' RETURNS: E3 SEC
(EFFECTIVE FROM - 01 APR 2006)

SI. Title' Description of Report & Return Periodicity Indicating Initiation Intermediate Final Level
No Position on Level and Level and of Reporting
Latest Date Latest Dates of
of Initiation Initiation
1. 2. 3. 4. 5. 6. 7.
1. Holding / Consumption of Cement Monthly End of month GE _181 of - CWE
next month

2. m
Progress Report on Loss Statements Quarterly 31 Mar GE - 05Apr CWE - 10 . CEComd
30 Jun 05Jul Zonal . E-in-C
th
30Sep 05 Oct CE - 15 of (ESP)
31 Dec 05 Jan next month

--- m
3. Progress Report on Rent & Allied Charges * Quarterly CWE - 10 AG's Branch
-do- -do- Zonal
th
CE - 15
th
CE Comd - 25
of next month
m
4. Disposal of Salvage Stores and BER T&P & Quarterly -do- -do- CWE - 10 of Zonal CE
Vehicles next month
5. Disposal of Surplus Serviceable Stores / Half Yearly 30Sep GE-10 Oct CWE - 15 Oct Zonal CE
Plants (Other than Steel) 31 Mar 10 Apr & Apr

6. Outstanding Railway Claims Half Yearly 30Sep GE-10 Oct CWE-15 Oct Zonal CEo
31 Mar 10 Apr 15Apr
.. - --
7. Liquidation of Surplus Steel Half Yearly 30Sep -do- -do- Zonal CE
31 Mar
8. Outstanding Barrack Damages Half Yearly 30Sep -do- -do- Zonal CE
31 Mar
>C.. . ...' 'f. ' "
.... ~-' ' ..1

Annexure E-2 (Design)

 QPR for Consultancy & Rehabilitation Works undertaken by ADG (D&C)
(Quarter Ending )
ADG (D&C) Pune
,

SINo Name of Work AlA amt Scope of E-in-C's Br Date of POC Remarks
Work Letter No & Date Commencement

1 2· 3 4 5 6 7 8

Quarterly Report on Consultancy thro' Private Consultants & Engg Colleges

(Quarter Ending )

CE Zone

SINo Name of Consultants Amount Brief Job No I Amt & Date of AlA Progress of Remarksl
Scope of Name of Work Consultancy Performance of
Consultancy Consultants
Date of
Consultancy

1 2 3 4 5 6 7 8

Introduction of New Technology/Product (B/R) in MES

(Half yearly ending )

CE Zone

SINo Product I Technology Name of Firm & Place I Fmn Date of Financial effect Users' feed Performance
introduced address Introduction compared to back, if they with
(in Brief) conventional, if are directly comments for
applicable affected introduction
in other
places

1 2 3 4 5 6 7 8
, • j
,
\' , ;
,. .
~I
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.
tj C.i st (I (; " 'iI; ~, ~, ;_~. 'I, ~. ' .•. " " .. ./ ...
 Annexure E2 (Pig)

Progress on MWP : List" & List V OTM Aeen

(Govt and COAS I CAS I CNS Power Wk!!} (Wef
Jul to Mar)

SINo Serof Stn Name of work Estimated Ceiling in Date BOO AEs AlA Remarks
List cost in Lakhs convening I amount I amount!
Lakhs finalization date date
1 2 3 4 5 6 7 8 9 10

Progress on MWP : List IV & List V OTM Aeen

(Comd & Lower CFA Wks)
(Wef Jul to Mar)

SINo Serof Stn Name of work Estimated Ceiling in Date BOO AEs AlA Remarks
List cost in Lakhs convening I amount I amount!
Lakhs finalization date date
1 2 3 4 5 6 7 8 9 10

Summary Progress of MWP :

List IV & V: Command & Lower CFA Works
(Wef Sep to Mar)

SI CFA No of Ceiling Amt Board Finalized Works Sanctioned Balance Work

No Works
No I Cost No I Cost No I Cost
1 2 3 4 5 I 6 7 I 8 9 I 10
 P()lit:t.J.g_tt~[ :- Ol/200G
011..;,,_ : 23019694 Dte Gen of Works (PPC & Est)
Engilleer-in--Chief's Branch
Army Headquarters
Kashmir House
New Delhi - 110011
 No. 95533/Pol/E2W (PPC) t') ~ Apr 06

v/
lists 'A' & '6'

ESTABLISHMENT CHARGE

It is intimated that establishment charges are not to be catered in AE's for

MOD works, since the same is not allowed by MOD (Finance) on tile plea that
establishment of MES is already being charged to concerned service

;1 ~}
.l: '_~o-:'
/ (AI{ Jairath)
Brig
DDGW (PPC)
For tmc

Copy to:-

ADGE (Of & DRDQ_}_;_-:_ This dispose ofT your letter 200202/ADG/312/E2
eJated 22 Feb 06.
 ~~

pry! . !45W N--' ~ 1/ l ~-C

Tele : 23019694 Dy Dte Gen of Wks (PPC &
Est) Engr-in-Chiefs Branch
Integrated HQ of MoD (Army)
Kashmir House
New Delhi - 110011
No. 37696/Pol/E2W(PPC) ~\ Jul2006

Lists 'A' &. 'B'

DESIGN OF TOILET BLOCKS: GUDEUNES

1. Guidelines for Toilet block alongwith two explanatory sketches Is

forward herewith for your comments.

2. Your comments/suggestion should reach before 09th Aug 06

positively.

r ~

~~
(Sanjay Sharma)
SE
Dir (Pol)
ForE-in~~
Copy to:-
E-2 (ArmY)
E-2 (Air)
E-2 (N&'DP) For comment & suggestion by 09th Aug_QQ,_
E-4 (U)
M
 @
DESIGN OF TOILET BLOCKS: GUIDELINES

I. [t has been observed during the visit of E-IN-C to various buildings under construction
that while planning the toilet blocks adequate attention is not given to location or various
fixtures/fittings wrt propcr circulation ;.II1d visual barrier required to ensure privacy. The
corruuonly found deficiencies in toilet design arc as follows :-

(a) The I·:WC/V,,·C arc placed opposite the door opening. which IS visual};
unacceptable .

(h) The wet area (bath. washing) and dry area (WIIB/Urinals) arc not well segregated
as a result of which the floor of toilet always remain wet and mishaps arc likely to happen
due to skidding.

(c ) The orientation of opening of door shutters causes obstruction in the activities .

inside bath/We.

(d) The true dimensions according to contract drawings arc not available due to faulty
plaster/dado work which docs not allow adequate space and comfort.

(c) The floor trap/nahni trap arc not provided at proper loc wi: h respect to
slope/gradient of the 110or.

(I) The plumbing of water supply pipe/vents/fixtures such as flushing sistcrn etc lillrl
with the ventilator.

(g) The ducts provided in muliistoricd buildings arc inadequate in size and do lint
allow desired ventilation and natural light. This causes smelling and unhygjcnic
condit ions.

(h) Though the non-skid 1100r tiles to match with the dado/wall tiles arc available in
the market. the ceramic tiles of same specification as that of \\ all ti lcs arc provided which
may result in skidding on the Jloor.

(i) The toilet blocks arc located at the entrance in foyer area or atrium. which do n.u
go with the ambience of the interior.

") In view of the above it is pertinent to note that while preparing tile toilet detail carl' must
he taken to avoid above deficiencies. It must be understood that the design oftoilet is a matter of
detailing with due attention to functional requirements without compromising tile comfort and
aspects of the user psycholog.'.
1. In order tn further improve the toilet plans the following suggestion arc made :-

(a) .\nglo lndiun type we or Orissa Pan shall be provided to avoid sunken 1100r.
(h) .hc bath rooms in SM barrack shall have thin PVC partitions illslL'<Id of
'. "Ilvclltiollal cuhicals. with a flap door as shown ill the
sketch.
(c) Iwtead (,I' water trough for washing etc. stainless steel wash hand basins shall he
pn' vidcd a.. shown in the sketch.
(d) lnstvad of small size mirror over each WI lB. one mirror with adequate length and
widt: shall be provided.
I

(c) The I"'ovision for keeping shaving brush/shaving cream etc should be made hy
provi. 19 a naITO\\' glass plate or a niche.
(0 l Icalth :'Iucet to he fixed on right side be provided in toilets Ill' prestigious
building 'mel offices.
(g) Instead oj »roviding a separate room for Janitor Closet (.Ie) a small cupboard of
600 depth ith PVC shutter is functionally sufficient where a broomstick. bucket
and clcanin: liquid etc can be stored. The balance area can he merged to utili:«,
as circulation 'lace.
(h) Adequate no. (; -xhaust fans at suitable lac should be provided.
(i) The plumbing 01 vatcr supply pipe should have duel water usage for solar water
heater system and l nventional water supply system.
(j) The 'water supply pij .~shall be concealed for aesthetic purpose.
(k) Guard bars are not relj 'l'cd to be provided.
(I) The finished floor lev, of toilet should be 10 I11Ill slink while hath and W('
should be 20 111msunk.
--I
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 Policy LetterNo.l3+~<EO (:,
Tele : 23019694 Dy Dte Gen of Wks (PPC&Est)
Engr-in-Chiefs Branch
Integrated HQ of MoD (Army)
Kashmir House
New Delhi - 110011
 No. 37696/Gen/Pol/E2W(PPC) C) Lt Aug 2006

Lists 'A' &. 'B'

REVISED LIS! REPQRTS AND RfTURNS

1. Further to this office letter No. 37696/Po1/E2W (PPC) dated 29

Mar 06.

2. Revised list alongwith revised format is again forwarded herewtih.

3. It is observed that few reports are being forwared to E-in-C

lE2W (PPCD, Report should be forward to the level/Sub Ote given in the
list of revised reports/returns.

r-;r~~
(Sanfay Sharma)
SE
Dir (Pol)
For e-in-c
Ends: As stated

Copy to:-

TS to DG (Pers)
SO to ADG (Pers)

Internal:-

E~2(Army) E-2 (N&DPl E-2 (Oe~ign) E-4 (U)

E-5 (Budget) E-2 (Est) CA-ILCA-II

-----~~-:IJIIlIIHI~~~,_~,_ ,_ ~ ,Ii:!ii_, ~'" D,~ ~~~"'_ ~iIiIIiiIII8_~~_,-,_--_.._.
,;,:-_-_--..::-.._.,~
",-,--",,-, --.....~:_r"~~--.....------

~EPORTS/RETURNS:E8SEC

Changes / Amendments in list of reports / returns issued by Dte of Contract

Management/E-8 Sec vide their letter No 33416/ Pol / E-8 dt 31 Mar 2005.

SINo Description of Quarterly reports I Recommendation

returns
1. Quarterly review of pending court No change
cases
2. Quarterly work load return No change

3. Market rates of material and labour No change

I
4. Quarterly return of forecast % over (a) Column 3 & 4 showing different type of
SSR buildings to be merged into one category.
(b) One additional column of fencing, gate
and compound wall to be added
(c) The revised Annex P-4 attached.
5. Quarterly return of accepted No change
contracts
6. Quarterly monitoring delay in One more col after Col No 9 "From CQA to
,.
payment of final bill AAO" to be added. Rev .xppx : P-6
\

enclosed, ,-
7. Half yearly return in respect
of No change
,-
arbitration cases,
8. Quarterly return of over
payment to No change
contractors I recoveries
due from
,-
them
9. Quarterly return of cases
where No change
. arbitrators are yet to be appointed.
10. Quarterly return of
cases where No change ,'-

decision of LA
(Defence )/MoD .~

awaited.
11. Quarterly return in respect
of STEs No change
observations
12. Quarterly return in respect of eWEsl
\,
No change
CEs contracts
u u u u u v U 'J U I, , '_''. '11 \.S' .D '.s;I 'lJ LJ \.l' 41 4.1 .....

RULING PERCENTAGE OVER SSR 2004 FOR PREPARATION OF AEs FOR QUARTER ENDINQ. ..........
APPLICABLE DURING QUARTER ENDING .. '

SINo Station Bldg Runways & Road, Ext Ext Drainage Compound Remarks
Taxi Track Path & Water Electric & wall/Fencing
Rigid I Flexible Culvert Supply Supply Sewage 8, Gate
1 2 3 4 I 5 6 7 8 9 10 11

Notes

1. Report will be issued by Zonal CEs. However wherein abnormal variation between same stations ,.)f various Zones occurs,
correction will be issued by CE Command within 15 days,

2. 5% extra to be added for works in restricted areas.

3. 10% extra to be added for works in side factory areas/Ord/Amn depot/Air Forcel/Navy Tech Areal Remote locations etc.

4. Perc;:entage indicated above are assessed percentages based_on market trend and are not exclusively based on concluded
contracts, excl freakishly highllow accepted contracts.

5. Difference in cost of stores will be shown separately under respective cols, only for stations wherever applicable.

6. Percentage indicated are for normal specifications including internal services as catered for in Zoned Specifications. Any
additional effect of superior specifications to be taken separately.

7. Percentage are for AEs purpose only and not for acceptance of contracts
, .: '.- " .;,..u ......4) .. .... c, ~, .... .. \L. .... ~. (L' <,( 'i .~ (,

6
..'. ).
 REVISED LIST OF REPORTS I RETURNS E2 (,1~rmy)/Air/Navy
(Effective from 01 Apr 2006)

51. TitlelDescription Periodicity Indicating Initiation Intermediate Lavel Final level of reporting Remarks
No of report & return Position on Level and and Latest dates of
latest date of initiation
initiation ..
1. 2. 3. 4. 5. 6. 7. 8.
th
1 Progress of Monthly End of GE -10th of CWE - 20 of next Up to CE Zone [E2 (W)]
Revenue, LBW & month next month. month.
Spl repair works

2 Progress on MWP Monthly End of CE Zone- CE Comd - 20!h of CE Comd/ACE (L) As per
: List II & List V th
(Wef Jul to month 10 of next next month E-in-C's Br format
(Govt & COAS / Mar) month. E2(Army/Navy/Air) attached
CAS/CNS Power
Wks)

3 Progress on MWP Monthly End of CWE - CE Zone - 20tl of . CE Comd/ACE (L) -do-
th
: List IV & List V (Wef Jul to month 10 of next next month.
(Comd & Lower Mar) month.
CFA Wks)

4 Summary Progress Monthly End of CWE -

th
CE Zone - 20
lh
of CE Comd/ACE (L) I
of MWP (Wef Oct to month 10 of next next month. E-in-C's Br
List IV & V (Comd Mar) month. (E2 Army/Air/Navy) -do-
& LowerCFA
Works)

5 Progress report on Monthly End of GE_5th of CWE - 10th of next CE Comd / ACE(L)
Army/ AF / Navy month next month month E-in-C's Branch
Public School, (E2 Army/Air/Navy)

_
KVs, etc CE Zone (E2 W) - Concerned staff HQ
th
.. .. _.--- , 15 of next m._ onth
6 Progress on Quarterly 31 Mar GE _10th of CWE-20th of next a) CE Zone (E2 Pig) in
sanction of A./A for 30 Jun next month. month. respect of works to be
Para 11 & 12 30Sep sanctioned by Area/Sub
works 31 Dec Area/Equivalent.
th
CE Zone - 30 of b) CE Comd / ACE (L) in
next month. respect of works to be
sanctioned by Comd HQs.

c) E-in-C's Branch,
E2 (Army) /(Air) /(Navy)
in respect of works to be
sanctioned by COAS / CNS /
CAS / GOI.

7 Progress on CR Quarterly 31 Mar GE _10th of CWE - zo" of next Up to CE Zone (E2W)

Part 'A' & Part 'B' 30 Jun next month month
30Sep
31 Dec

8 Progress report on Quarterly 30 Apr GE _10th of CWE - zo" of next CE Comd / ACE(L)
ESH works. 31 Jul next month month E-in-C's Branch
31 Oct (E2 Army/Air/Navy)
31 Jan
l
C Zone (E2 ) -
W month
30 h of next
Concerned staff HQ

9 Progress report on Quarterly 30 Apr GE _10th of CWE - 20th of next CE Comd / ACE(L)
Hospital & ECHS 31 Jul next month month E-in-C's Branch
works 31 Oct (E2 Army/Air/Navy)
31 Jan CE Zone (E2 W) - Concerned staff HQ
30th of next month
 ....

1. 2. 3. 4.
,. ,
..
o .
Go' 7. 8.
 10 Progress report Quarterly 30 Apr GE - 10th of CWE - 20th of next month ADG (OF & DRDO)
of R&D! DGOAI 31 Jul next month (If applicable) Concerned HQs
Fy / DAD/Mise 31 Oct CE (R & D) ! CE (Fy~/CE E-in-C's Sr
works 31 Jan Zone (E2 W) - 30' of (E2 Army/Air/Navy)
next month
.
th
11 QPR Works Quarterly 31 Mar GE -10 of eWE - 20th of next ml)nth CE Comd / ACE (L) As per
30 Jun next month (For all Pow~rWks) proforma
th
30 Sep CE Zone - 30 of next E-in-C's Sr given vide
31 Dee month. (E2Armyl Navy / Air) E-in-C's Sr
(For GovtJCOASI letter
I CAS leNS Power AlOO0321E2
VVks) (Army)fTC dt
I. Concerned staff HQ
18 Oct 05

I I I
& Dec 05.
 '.

AnnexurEe2(PI@

Progress on MWP : List II & List V OrM Aq,cn

(Govt and COAS , CAS' CNS Power Wksl (Wef
JuJ to Mar)

SINo Ser of Stn Name of work Estimated Ceiling in Date BOO l'AEs AlA Remarks
List cost in Lakhs convening' i amount' amount!
Lakhs finalization I date date
! 2 3 4 5 6 7 r 8 9 10
 Progress on MWP : List IV & List V OTM Accn
(Comd & Lower CFA ·Wks}
(Wef Jul to Mar)

I Sll'io Ser of I Stn I Na e of work Estimated I Ceiling in Date 800 AEs PJA Remarks
list I
m cost in 1 Lakhs convening I amount J amount!
I
I

I I ; Lakhs I finalization date date

I 1 2 l 3 i 4 5 i 6 7 8 9 10

Summary Progress of MWP :

List IV & V : Command & Lower CF A WOi';<s
(Wef Sep to Mar)

SI CFA No of Ceiling Amt Board Finalized Works Sal tctioned Balance Work
No Works
No I Cost No I Cost No I Cost
1 2 3 4 5 I 6 7 t- 8 9 I 10 ~ t'---
 !..:R.::.EV~I~S.::.E:.D....:L:.:.;IS:::.:..T~O~F......;R:..:.:E=.:P....:O~R.:..:T:..lIS~/~R~E~T.:.UR~N~(SP~P..C.:)..._-=E,~YV
(Effective from 01 Apr 2006)

SI. Title/Descri ption Periodicity Indicating Initiation Intermediate Level Final level of Remarks
No of report & return Position on Level and and Latest dates of reporting
latest date of initiation
initiation
1. 2. 3. 4. 5. 6.
- 7. 8.

1 MES News Letter Half yearly Latest GE - 05 Feb CWE - 15 Feb CE Comd/ ACE
05 Aug ·16 Aug (L),
CE Zone - 28 Feb
31 Aug E-in-C's Br
[E2W (PPC)]
I By 15 Mar & 15
Sep

2 Zonal Trophy Yearly 31 Mar GE - 31 ~~ay CWE - 30 Jun E-In-C's Br Format of report is
CE ione - 31 Jul [E2W (PPC)] complex and is
CE Comd - 3·! Aug By 15 Sep being simplified.

---
3 MES Org - Officer Yearly 31 Mar GE-30Jun CWE - 31 Jul E-in-C's Br
Estt CE Zont; - 31Aug [E2W (PPC)]
CE Coma 30 Sap By 15 Oct
I

4 MES Org - Sub.Estt Yearly 31 Mar GE-15May CWE - 05 ~ ''1 CE ComdlACE(L)

J
CE Zone - 30 Juri By 15 Jul
 "
...11

REVISED LIST OF REPORTS I RETURNS: (:,3 SEC

(EFFECTIVE FROM - 01 APR 2006)
rsr-' I I ilia i Description of Report & Retum Periodicity Indicating Initiation Intermediate Final Level
No Position on Level and Level and of Reporting
Latest Date Latest Dates of
of Initiation Initiation
~ .-+
1. 2. I oJ 4. 5. 6. 7.
6
1. Holding / Consumption of Cement Month:y c,._ ~f month GE - 1 of CWE
I, next
'iG:
month
2. Progress Report on Loss Statements Quarterly. 31 Mar 05Apr CWE - 10 . CE Comd
30 Jun ul
.:. t:; Zonal . E-in-C
30 Sep 05 Oct c,;::: - 15th of (ESP)
31 Dec I 05 Jan I next mOI,~h

l---+-------=-+--:::-~--:---l
3. Progress Report on Rent & Allied Charges * Quarterly
-do-
l -do-
CWE - 10
Zonal
AG's Branch

CE - 15th
th
CE Comd - 25
. of next month
4. Disposal of Salvage Stores and BER T&P &
Vehicles
Quarterly -do- --1- -do- CWE - 10 of Zonal CE
next month
5, Disposal of Surplus Serviceable Stores / Half Yearly 30 Sep l (-IE -10 Oct CWE - 15 Oct Zonal CE
Plants (Other than Steel) 31 Mar I 10 Apr & Apr
I

l
10 Apr 15 Apr

31 Mar
6. Outstanding Railway Claims Half Yearly 30 Sep ·
 ---+----:---+-=:----:-~---i
7. Liquidation of Surplus Steel Half Yearly 30 Sep I -do- -do- Zonal CE
31 Mar
8. Outstanding Barrack Damages Half Yearly 30 Sep -do- -do- Zonal CE
31 Mar
\..Jo ..... ' ,-' ,,' ....... _ .... .... ' .. J ~ I ~. ... . ,

uR=.EV~I:.:S=E=D...S....:TL~:.QI.I~F--'-'R=E--P .Q....R.. .T..=. S ' ~R=ET-.-.UR... N..;.;SL_...:....--

=E:a2.jOesign}
(Effective from 01 Apr 2006)

I SI. I Title/Description Periodicity Indicating Initiation Intermediate Le,,;,aI Final level of Remarks
I No I or 12:~.);1 & return Position on Level and and Latest dates of reporting
latest date of Initiation
initiation
1. 2. 3. 4. 5. 6. 7. 8.
I

1. Quarterly Report on Juc. .. rly 30 Apr CE Zone- CE Comd I ACE(L), As per format
Consultancy 31 Jul
th
10 of next - attached
through Private 31 Oct month E-in-C's Branch
Consultants & I -1 Jan (E2 Design) By zo"
 Engg Colleges I of nextmonth
,I --. -
I

, 2. QPR for Quarterly 130 Apr I t, r o-1c';; m.. &C' I _

. . .,.. ,.,

of next I
-do-
Consultancy & : E-in-C's Branch i,cC_ ') Design!'t}
! 131 Jul ~t, I

Rehabilitation I 31 Oct rr., d: -

I
\
Works undertaken ,,1 Jan
I Bv' zo" of next month
3. Introduction of New Half Yearly 30 Jun GE -10
th D. I CWE-20th of next-- CE ComdlACE(L) -do-
Technology & 31 Dec next month I month
th
Products (B/R c::Zone-30 of next E-in-C's Br (E2 D)
items in MES
mooth
----
' ... 'It' ..
• .. .. .. ,.

Annexure E-2 (Design)

 QPR for Consultancy & Rehabifitation Works undertaken by ~nG (D&C)
(Quarter Ending )
ADG (D&C) Pune

SINo Name of Work AlA amt Scope of E-in-C's Br Date of PDC Remarks
Work Letter No & Date Commencement

1 2 3 4 5 6 7 8

Q!'_lC'~~riy Report on Consultancy thro' Private Consultants 1!! Engg Colleges

(Quarter Ending )

CE Zone

SINo Name of Consultants Amount Brief Job No! I Amt 8 Date of AlA Progress of Remarks!
Scope of Name of Work Consultancy Performance of
Consultancy I Consultants
Date of I
Consultancy

1 2 3 4 5 6 7 8

Introduction of New Technology/Product (B/R) in ..MES

(Half yearly ending )

CE Zone

SINo Product I Technology Name of Firm & Place I Fmn Date of Financial effect Users' feed Performance
introduced address Introduction compared to back, if they with
(in Brief) conventional, if are directly comments for
applicable affected introduction
in other
places

1 2 3 4 5 6 7 8
 ...
REVISED LIST OF REPORTS I RETURNS: E1 A
(EFFECTIVE FROM· 01 APR 2006)

, SI. Title J Description of Report & Return I Periodicity Indicating Initiation Intermediate Final Level
No I Position on Level and Level and of Reportlr;
I Latest Date Latest Dates of
I of Initiation Initiation
1. ~. 4. 6. I
2. I '
5. I 7.
.'
..
"

th
1, Implementation of Move on Postings of Quarterly 31 Mar GE - 05~tof \ CWE - 10 CE Comd
I
'

JCOs / OR 30 Jun next month of next month

3) Sep
'11 Oec
th
Zone - 20
of next month

I
I

~
2, Deputation - cum - Re-employment of JCOs / Half yearly 31 Mar GE :'1iO
of CWE - 10th E-in-C (E 1/\) I
OR in the Last Yr of Service in MES, 30 Sep next rn, "tt'i Zone - zo"
th
Comd - 30
 of next month
., ---- L
--_-- -_-----

!
:;.='.':~'I[! 1 ~S"TI:)~ F.=~ORTS / ~=-'_;:=-.:';3'
(.=.;-i'::': I j\/~ r~C<Y~ - OJ ';1-'-. ~,':'='~'
 ----- ---------- ------- --- - ._._----
.-= 1 , 1- ::.'''::,' : :_:: ~ .. ' - • j "', = :.:...: ", (....:. ..:-:;~_ ' in(1,:;::i~.·;:
PC~:~:C:; Of'"j

cf ln.taticr.
L.
-----------~3-.----~------W-·-------------- ...
I.

.-:--:.t:': .... , , 1 C"":2::c,-:j .:..sr:::

Cc:.-:c
30 Ssr::
(E13)
t:lJ: en': cf Others"
every mcnth)
': t: S~e:-:t2::or: of iVlove Ouarterly 31 Me: c-in-C
'..JfT;c~r~ :30 J:..::-: \C
" -
I~)
0'
A
:

S~~cr:g~llc~;:; c:-in-C
::; \=F3j
~E::;i2illent f,- r 30 Sep
3~ De:

l'iI
I
:::,.j :,,-
:::'1 [,:e,::;
,-:'·=-f,':-·" ,~!

,- ~._ ,_:·-,e -
,'-
r.r··:-,
..::. '-
,- ....
~r. : ~/
.-,

'- '_
- ----,---
=-'~,-C
;

ii "';;'
' ...:; :_. - ,I ,-',,_,

I
--.- ....
'::.:;'_..,
:.,..

,- -,_ .--.
_' I ,,~

"..';
, B. ! Outstanding Retirement Claims of Civ Offrs , Ouarterly : 31 r/,3r C l,'=. - .:)" Coma-30
m
I
I

I
','(Indl details ,0 be submitted only upto next I
i
:1 30 Jun
i
:=or-s - 2:;"
of next rnorun
. CRO :
(Surnmerv only) i
higher Fmn)
 30 Sep
! 31 Dec i
9. Centralisation of SBs of MES Civ Offrs (Direct Quarterly 31 Mar GE- 5 of cw=. - ~O(h CRO I
Recruitee and Promotee Offrs) 30 Jun next month . Zone - zo"
30 Sep \I : Comd -
! 31 Dec so"
Final ::'b,,: ""'-'9'1t of GPF Claims of Retiring / Quarterly 31 Mar r~::s GP;:: I of next month ! . E-in-C
Death Cases of UI1._ 30 Jun I Cell rliRT - (E1B & E1C)
30
31
Sep
Dec 1
51hOf
next month
I
I
. CE Comd

'- .....
REVISED LIST OF REPORTS! RETURNS : E~ C
(EFFECTIVE FROM - 01 APR 2006)
 SI. Title I Description of Report & Return Periodicity Indica:ing i Initiation lnterrnediate Level' Final Level
No Position ! Level and and Latest Dates of
on I Latest Date of initiation Reporting
I I of lnltiation
1, I 2. I 3. i 4. 1 5. I 7.
tn I

1. Single Window Clearance for Retirement / Quarterly 31 Mar 6.GE _ 05s1

I
of I. CWE - 0 E-in-C
Death Benefits, on Appx A to E 30 Jun next month I, . Zone - zo" (E1C-V)
30 Sep Comd - so" -
\.
31 Dec I
r2. Strengthening of Administration : Premature Quarterly 31 Mar of CWE - lO,n E-in-C
Retirement for Gp 'C' and '0' Employees 30 Jun \ ~eExl~o~:~ Zone -20tn (E1C -III)
th
30 Sep Comd - 30
31 Dec
3. Grant of lSI & 2
na
ACP to Gp 'C' and '0' Half yearly I 31 Mar ! CVv::.. - lOin Zone - 20'h E-in-C
of \.
I I ,A,pr & Oct so"
4.
Staff
Strength Return of Subordinates AA-S07 Half yearly \31 Mar
30 Sep
30 Sep
I GE·OS'" Apr &
Oct
. Comd
CWE
Zone
-
- 10
- 20
tn
th
(EiC -II)
E-in-C
(E1C-I)
I Comd - 31st
S. Report on Occupation / Educational Pattern Half yearly 30 Jun I Gt:.- 05~r Jul ewt:.. - lOin E-in-C
of Pers with Disability 31 Dec &J:":m Zone - zo" (EIC-I)
st
I Comd - 3'1
6. Half Yearly Situation Retum of Civilian Half yearly 31 Dec GE--ostn Jan & CWE - 10'h E-in-C
Subordinates 30 Jun Jul Zone - zo" (EIC-I)
, Comd - 31st
7. Monitoring of Recruitment of Minorities in Half yearly 31 Dec GE - OSin Jan CWt::.. - 10
tn E-in-C
Govt (15 points welfare of minorities) -.. 30 Jun & Liul Zone - zo" (EIC-I)
Comd - 31st
'1"'_'

8.
1n tn
Superannuation List of Non- Ind Pers Yearly 31 Dec GE - 05 Jan CWE - IS Jan CE Comd
Retiring in the Year Zone - 30th Jan

9. Superannuation List of Ind- Pers Retiring in I Yearly 31 Dec GE - os" Jan CWE- 15
tn Jan CE Zone
the Year. I I
10. Representation of SC,ST,OBC, Ex- S/M, Yearly 131 Dec GE - o~;tn Jan CWE - lOin Jan E-in-C
Sports Men, Women in Central Govt Zone - zo" Jan (EIC I)

I Comd - 31 st Jan
 .. ..... ...' ... ". -..' I ..;, .; .. , .

I 11. \ Nominal qoll of Gp 'on Non- Ind Employee \ Yearly i 31 Mar

;
\\..:.:.:,.-..-.'.!;) ,. '-tnP "'
- .... . - . I I . t::,W= - 15tn Apr CE
\
i
 12.
1 to Appear in Test for LOC \ \ so" Apr
. Zone - Comd
Monitoring of Recruitment of Minorities in Yearly I 31 Dec ! GE - os" Jan CWE - lOin Jan E-in-C
Govt (IS points welfare of minorities) Zone - zo" Jan (EAIC-I)
I
1 \
I I Comd - 31st Jan
13. Collection of Information Regarding Number Yearly \ 31 Dec I GE - 05t r. Jan CWE - 'l O'" Jan E-in-C
of Civilian posts, Designation & Scale of Pay Zone - 20 th Jan (E1C-I)
etc
I \ s1
Comd - 31 Jan
I I

14. Filling up Posts of Different Categories of Yearly 31 Dec I G::: - os" Jan in
CWE - 10 Jan E-in-C
Employees Zone - zo" Jan (E1C-I)
I \
I
st
Comd - 31 Jan
15.
1 I Annual Direct Recruitment Pian Yearly \ 31 Mar I Gc- 11l
05 Apr CWE - "10 th Aor E-in-C
I th \
I! ! I
I
I
Zone - 20 Apr
th
Comd - 30 Apr
(E1C-I)

[16 I Re-presentation of SC, S! & aBC in Gp C,

\ Gp 0 (exci fig of SI wala) & Gp 0 (S/wala
Yearly I I 31 Dec i GE -" Obtn jan CWE - to" Jan
Zone - zo" Jan
E-in-C
(E1C-I)
I only) I \
st
Comd - 31 Jan \
(

() V v. u u v u u
REVISED LIST OF REPORTS I RETURNS: E1C (LEGAbl
(EFFECTIVE FROM - 01 APR 2006)

SI. Title I Description of Report & Return Periodicity Indicating Initiation Intermediate Final Level
No Position on Level and Level and of
Latest Latest Dates of Reporting
Date of Initiation
Initiation
1. 2. 3. 4. 5. 6. 7.
.
1. Status Report of Court Cases for Subordinate Monthly End of month GE._ 30th CWE- os" E-in-C
Staff of month Zone - 10 th (E1C Legal)
(a) Running cases. Comd _20th
(b) Judgment delivered cases (highlighting - of next month
the potential CP cases)
(c) Running CP cases
RE\ lSED L:ST OF REPORTS / RETl:R,\S; : EID rD<iS)

I Initiation Level I Intermediate I Final Level

 I
Title / Description of Report & Return [IP
P .o di
enndic ICI!)'
.a.ting osmon on
!
I
I
and Latest
of Initiation
Dates
I level and
Dates of
Latest!
Iof Reporting
I Initiation.
I Yearly Report on ....":ll:>tfullmegrity Cases. Yearly 13 1 Dec ZonalCE:OI'IJan ilcEcomd-St.r! IE-in-Cs Br
January I (D8:V)IMOD
2. Quarterly Report ""~arding Anti Quarterly 31 Mar Zonal CE : 01'1 CE Cornd - Sln
Corruption/Vigilance Cases. 30 Jun I April, July, Oct &. April, July, Oct -do-
30 Sep
131 Dec
I Jan &
Jan
.,
..)
Quarterly Review of Public G- :" s » -~ p o "_! I 31 Mar Zonal CE : 01 st I CE Comd - SIn
i ~pril,
• j -- \... . ,_.. ....

Appearing in the News Papers O uarterl v

'<. .. ...)
30 Jun \ April, July, Oct &. July. Oct -do-
30 Sep ! Jar}
31 Dec I, ! Jan
4 Quarterly Report on Personal Maners Quarterly 31 Mar i Zonal CE . 015t : c;:. Comd - 5 tH

:::0 Jun April, July, Oct &. April, July, Oct -do-
I
11

30 Sc;J &
, Jan
31 Dec Jan I
s Quarterly Report on Disciplinary 'Cases at Diff Quarterly 31 Mar I Zonal CE : 01'1 CE Comd - Sin
Stages as per Appendix' A', . B' and . C 30 Juri i April, July. Oct 8.: April, July, Oct -do-
30 Sep , Jan s: I
31 Dec i Jan
5t
6 I Quarterly Statistical Return on Pending D&'Y Quarterly 31 Mar 'I Zonal CE ~ 01 CE Cornd - sln
Cases 30 Jun April, July, Oct & April, July, Oct -do-
30 Sep Jan & I
Dec I Jan
I
31
t--+------------------+-------t---'--=-=---+----'------,---+-'~-----.".--+--------
I 7 I Monthly Report on Pending Cases of CVC Monthly I End of I Zonal CE , ()151 C,E Comd- Sln of
, Advice, I & II Stage and Cases Pending with _. I_,,mo,nth, I Next month '1 Next -do-
m0'11h
~--r~~1I~E~S~f~0~r~M~0~r~e~Th~an~S~i~x~m~0~n~t~hs~,------+- ~ ~---- _+------ - 51
8 IMonthly Summary Report of CVC II Stage Monthly End of Zonal CE 01 I CE Comd - In
Advice month I Next month S I' of Next m0:t-th -do-
~9--,-M---th1----R------R----d'----'---·-C------·--/~\-M---th1----+-E-n-d-----o~f'l-z-o-n-aJ-C~E--.-, -0~1·71--+-C-E--C-o-m-d~-)-1
. on y eport egar ing An orruption ,on y
L -'- _j

~.:..
~

m=..:o:..=n:_th '-N-'-_e; xt
_' I o f Next
c _: _ J._, -do- j ,
month month
_::V..;i;g=i:l:a..n::c..e::_=C-
a=s=e=s-.
10 Monthly Report 0:1 Discipiinary Crses of' Monthly ;:.:)j 01 2-n~ CE_ C, I. s , r-
I...C Con:) - SI1 ; E-m-Cs Sr !
I
 Retired Personals I month \ ~ ext il10i1C:~ I of .,,-'-:\'
l
Dj;y,h tD&\')
MOD
I

I
I
I
I I I

I1 Monthly Report 0;) Disciplinary Cases as per I Monthly i SnJ of 1 Zonal Ci:. (; 1 l: ; C::: Cornd - Stlt -do-
Proforma I and 11 I month I . ext rnontn
~ .
i of Next month
I I
12 Monthly Report by CVO to CVC on Inquiries/ Monthlv i Snd of ZO:1al Cr:. I) 1,; I CE Comd - Slll I -do-
I
Investigation i month Next mon t:1 \ of Next month
i I I

'.

,.,'..
 Appendix 'A'
REVISED LIST OF REPORTS/RETURNS: E4 Sec
(EFFECTIVE FROM 01 APR 2006)

SINo TitleJDescription Periodicity Indicating Initiation Level lntermediate Level and Final Level of
POSition and Latest Date Latest Oates of Initiation Reporting
Till of Initiation
1, Annual Comparative Statement of Elect Yearly Mar GE - 30[/1 Apr CWE" - 15[/1 May CE Zone
Supply of Previous Financial Yr

2. Annual Comparative Statement of Water Yearly Mar GE - 30

1n
Apr CWE - 15
tn
May CE Zone
Supply of Previous Financial Yr -
:

3. Annual Retum of Electric and Water Suppty Yearly Mar GE - 15m May -- CWE

4, State of Agreements of Elect and Water Yearly Dec GE - 20

1f
Jan CWE :-"30"1 Jan CE Zone
Supply with Civil Authorities

5. Blue Book: Data of ElM services, Plants and Yearly May GE - 15'f Jun CWE - 30
1ll
Jun CE Zone
Equipment

6, POL demand Yearly March GE - 15

-
m
Apr - CWE
- - ".
tn
7. Census Return of MES Spl T &P Yearly March GE - 20
1n
Apr CWE- . 30 Apr ·CE Comd
CE Zone- 1Strl May
":"

1n
8. Status/Details of Water and Electric Suppty to Yearly Jun GE - 15'" Jul CWE - 30 Jul CE Zone
Pv1 Consumers/Other Agencies •
-
,'--

9. Consumption and Expenditure of Electric & Half Yearly Mar/Sep GE-1 ern of CWE - 20ln of CE Zone
Water Supply next month next month CE Comd

10. Inspection of Electrical Installation by Half Yearly Jun/Dec GE - 10'11 of CWE - 20m CE Comd
Electrical Inspector next month ~ of next
CE Zone -30q, month

w
11. Inspection of Water, Sewage, DG Sets and Half Yearly .Jun/Oec GE - 10 of CWE - 20'f of next month CE Zone
NC Installations by IEM next month

12. Demand and Discard of 'B' Vehicles Half Yearly Mar/Sep GE-15'"of CWE - 251n of E-in-C (ESP-4)
next month next month

CE zone} zs" of
10'" &

CE Comd following
Month
13. Status of Allotment of MES/SM Nos to Plants Half Yearly Jul / Jan -do- CWt. - 20:1\of next month I Ci:: Zone
and Eqpts *
-.
I
14. Status of Plants and Eqpts Dedared BER Half Yearly Jul/Jan -
GE-10,e -
1n
CWE 2J of next month I CE Zone
but Awaiting Disposal * ,. -next month - -
I .
I
I

15. Functioning of Chloronomesi Chlorine Gas Quarterly JuniSepl GE - 10m of CWE - 20 in

of next month CE Zone
Cylinder DecJMar next month
!

-
1e-. Serviceability State of Sewage & Water T Quarterly -do- -do- -do- CE Zone
Plants, Pump Sets inc! Fire Fighting, AC/Cold
Storage Plants, Lifts, Cranes and DG Sets
etc ' ~
 m m of rle>l month
17. KrJl Run of'S' Vehicles Quarterly Jun/Sep/ GE - 10 of CWE - 20 .CE Zone .(CE
Dec/Mar - next month Comd for QE
do- Mar only)
18. Status of Conversion of Electro Mechanical -do- -do- -do- -do- E-in-C
Energy Meters into Temper Proof Electronic [E4 (U)]
Energy Meters *

19. Veh. Casualty Return On Latest GE I Concemed - .E-in-C(ESP-4)

I occurance Unit within 03 .QMG
.Intermediate
days
MES rh\.hS~ .
r 'v

Notes:
C.I <..J c) IV 'U V U V U '() U
IJ U U U 'U U U U U U U U is U U (J U U U 0 () U (J I' t
 Annexure 'A'

YEARLY STATUS OF WATER I ELECTRIC SUPPLY TO PRIVATE CONSUMERS I OTHER AGENCIES

Ser UnitfFormatio Area/Lo ca Iity Details of Type of Authy for Date since Serviceabilit Status of Remarks
No n Pvt connection connection being y of water I revenue
consumer provided electric recovery
meter -

1 2 3 4 5 6 7 8 9 10

Annexure 'B'

HALF YEARLY STATUS OF ALLOTMENT OF MES NO TO PLANT A[.JD EQUIPMENTS

Ser UnitfFormation Type of Qty held as on Qty Added I Total Qty Held Qty MES - - Remarks for
No PlantlEqpts 31st Mar of During the (4 + ) No Allotted Balance
..: ,
5 ....
Preceding Year Current Year Equipment
..,..

1 2 3 4 5 6 7 !
8
-
J dJ J 0 V v U {) U {] () u U U (j () U U U U U U U (j (j U tj 1j U U <j (j f J {J f ~ k:

Annexure 'C'

HALF YEARLY STATUS OF PLANT I EQPTS I VEHS DECLARED BER BUT AWAITING DISPOSAL

Ser UnitlFormation Type of Plant I Qty Declared BER Status of Fixation Status of Status of Remarks
No Eqpt I Vehs of MRP Declaration to Physical
Declared BER MSTC for Disposal
Auction

1 2 .3 4 5 6 7 8
-

Annexure 'D'

QUARTERLY STATUS OF CONVERSION OF ELECTRIC METERS IN TO ELECTRONIC METERS

Ser Unit/Formation Qty qj ~Iectric Action taken to

No Total Meters held Qty of Serviceable Meters Meters c c werted convert balance
in to Electro Electric Meters in
I Electronic
I ~:

Electric Electrical Electronic Meters during the to E:lectronic

Meters Meters Qtr Mete,,,::
1 2 3 4 5 6 7 8
.J
.---.
REVISED LIST OF REPORTS/RETURNS (E-5 SECTION)
(Effective from 01 Apr 2006)

SI. Title/Description Periodicity Indicating Initiation Intermediate Level and Final level of Remarks
No of report & return Position on Level and Latest dates of initiation reporting
latest date
of initiation
1. 2. 3. 4. 5. 6. 7. 8.
_ 3ro of month .E-in-C's e- /
st
1 Abstract MER Monthly End of Jan, GE- 1 of .CWE Only for 3
th
(Signal/Fax MER) (wef Jan to Feb & Mar month .CE Zone - 5 of month Service HQ. months
th
Mar only) .CE Co md/ - 10 of month .-

ACE(L)
2. Main MER (Capital Monthly End of
1n
GE-5 of .CWE
1n
" 10 of month ! .Comd.l ACE(L)
th
& Maint works) month - month .CE Zone _15 of month .E-in-C's Br /
(Separate for each I! Service HQ.
i
service) - I
I

I
3. Progress report on Quarterly 31s, Mar GE - 5'n of .CWE - 15'" of month , E-in-C's Br /
I

MFAI Cases 30 June month .CE Zone - 25'h of month Service HQ .

th nd
30 Sep .CE Comd/ - 10 of 2
31 Dec month
ACE(L)
51 th
4. Progress report on Quarterly 31 Mar I GE - 5th of .CWE - 15 of month .E-in-C's Br(E2
settlement of 30 June month .CE Zone - zs" of month ..Army fTC) /
Outstanding Audit -- 30Sep .CE Comd/ _10th of 2nd Service HQ
Objns / LTARs
, - 31 Dec . -- month
ACE(L)
5. Preliminary Report Yearly GE-15 May _CWE - 01 Jun .E-i(l-C's Br /
(PR) / 1stchanges -:-
- .CE Zone - 15 Jun .Service HQ.
in grants (for .CE Comd/ - 30 Jun (By 10 Jul)
current year) ACE(L) I

6.
nd
PRE / 2 changes Yearly GE..,. 30 June .CWE - 15 July i . E-in-C's
Br /
-
in grants for current - .CE Zone - 31 July I Service HO.
year .CE Comd/ - 16 Aug '-(By 31 Aug)
ACE(L) To be initiated
.E-in-C's Br / ~ .
simultaneously
Service HO.
.CE Comd/ - 16 Aug I (By 31 Aug)
i I ACE(L) I

7. Forecast Estimates Yearly GE - 30 June .CWE - 15 July

for next F~~year - .CE Zone - 31 July
u u v u u u u u u u u ~ I. I"
1. 2. 3.
.Ii ~
4.
~ ~ ~~ \.Jii
5.
~~ 1& '.1!1

6.
~---.R-U>~7-. -- -- "'--vla..,J,lI-",

8. Revised Yearly GE - 01 Sep .CWE -15 Sep .E-in-C's Br I

Estimates(RE)/3rd .CE Zone - 01 Oct Service HO.
changes in grant - .CE Comdl - 15 Oct (By 30 Oct)
for the current ACE(L)
Year To be initiated
.' simultaneously
9. Budget Estimates Yearly GE- 01 Sep .CWE -15 Sep .E-in-C's Brl
for the next Fin - .CE Zone - 01 Oct Service HO.
year .CE - 15 Oct (By 30 Oct)
ACE(L)
Comdl
10. Modified Yearly GE -15 Dec .CWE - 01 Jan .E-in-C's Brl
Appropriation - .CE Zone -10 Jan Service HO.
(MA) .CE Comdl - 20 Jan (By 05 Feb)
ACE(L)
1h
11. MER 13 l .March Yearly 31 Mar GE - 30 Apr .CWE -10 May ,E-in-C's Brl
Supplementary .CE Zone - 20 May Service HO . ,
.CE ComdL - 31 May (By 10 Jun)
ACE(L)
12. MER 141hI March Yearly 31 Mar GE - 31 May .CWE -10 Jun ,E-in-C's Brl
correction .CE Zone - 20 Jun
.CE Comd/ - 30 Jun I
ACE(L)
Note
 REVISED LIST OF REPORTS/RETURNS (E-5 SECTION)
(Effective from 01 Apr 2006)

SI. TitlelDescription Periodicity Indicating Initiation Intermediate Level and Final level of Remarks
No of report & return Position on Level and Latest dates of initiation reporting
latest date
I
of initiation I

1. 2. 3. 4. 5. 6. 7. 8.
1 Abstract MER Monthly End of Jan, GE- 1 of
51
.CWE - fd of month .E-in-C's Sr / Only for 3
3
(Signal/Fax MER) (wef Jan to Feb & Mar month .CE Zone - 1h of month Service HQ . months
5
Mar only) .CE Comd/ - to" of month .-

ACE(L)
th
2. Main MER (Capital Monthly End of GE - 5 of .CWE ~ 10lh of month .Comd.l ACE(L)
& Maint works) month - month
1h
.CE Zone _15 of month .E-in-C's Br /
(Separate for each Service HO_
service) , .
GE-5 Of .E-in-C's s. /
51 Ih th
3. Progress report on Quarterly 31 Mar .CWE - 15 of month
1h
MFAI Cases 30 June month .CE Zone - 25 of month Service HO.
 30 Sep .CE Comd/
lh
- 10 of 2
nd

I 31 Dec I
month
ACE(Ll
31s' ~·J1ar
1h th
4. Progress report on Ouarterly GE - 5 of .CWE - 15 of month I .E-in-C's Br(E2
settlement of 30 June month .CE Zone
1h
- 25 of month I..Army fTC) /
- io" of 2
nd
Outstanding Audit -- 30-Sep .CE Comd/ Service HQ
.
Objns / LTARs ,
31 Dec
. -. i -
month
ACE(L) I
5. Preliminary Report Yearly GE - 15 May .CWE - 01 Jun .E-in-C's Br /
(PR) Jist changes .".
- .CE Zone - 15 Jun .Service HO.
in grants (for .CE Comd/ - 30 Jun (By 10 Jul)
current year) ACE(L)
na
6. PRE I 2 changes Yearly GE ~ 30 June .CWE - 15 July .E-in-C's Br /
in grants for current - .CE Zone - 31 July f Service HO.
-

~(By 31 Aug)
To be initiated
.E-in-C's Br / - ~ simultaneously
Service HO.
.CE Comd/ - 16 Aug (By 31 Aug)
.' - . )\CE(L)
I

year .CE Comdl - 16 Aug

ACE(L)
7. Forecast Estimates Yearly GE - 30 June .CWE - 15 July
for next Fi:, year - .CE Zone - 31 July
u u u u u u u u u u u ~ .~ ~
1. 2. 3. 4.
\.t. ~ ,,. \.JI
5.
\.~ I_' I~
6.
I.
~--J!I)-~L....:.SJ7-.
',j!!
-. -- ..~.8..-
8. Revised Yearly GE - 01 Sep .eWE -15 Sep .E-in-C's Br I
P-'>D Estimates(RE)/3rd .CE Zone - 01 Oct Service HO.
changes in grant - .CE Comdl - 15 Oct (By 30 Oct)
for the current ACE(L)
Year
9. Budget Estimates Yearly GE- 01 Sep .CWE -15 Sep .E-in-C's Brl
for the next Fin - .CE Zone - 01 Oct Service HO.
.'
To be initiated
year .CE Comd/ - 15 Oct (By 30 Oct) simultaneously

ACE(L)
10. Modified Yearly GE -15 Dec .CWE - 01 Jan .E-in-C's Bri
Appropriation - .CE Zone -10 Jan Service HO.
I (MA) .CE Comd/ - 20 Jan (By 05 Feb)
ACE(L)
11. I MER 13th/ .March
Supptementary
Yearly i 31 Mar GE- 30 Apr .CWE -10 May .E-iil-C's Brl
.CE Zone -20 May Service HO. ,
.CE ComdL - 31 May (By 10 Jun)
ACE(L)
12. ! MER 14th I March Yearly 31 Mar GE - 31 May .CWE -10 Jun .E-in-C's Brl
correction .CE Zone - 20 Jun f;ervice HO .
.CE Comdl - 30 Jun (F3y10 Jul)
ACE(L)
Note
 o tJ...t\-v,- I
I~; 1\.\ . \\.~, ')'{r() \0
Tele : 23019694 Dy Dte Gen of Works (PPC & Est)
Engineer-In-Chiefs Branch
Integrated HQ of MoD (Army)
Kashmir House
New Delhi - 110011
No. 37696jGenjPOL/E2W(PPC) () ~ Aug 2006

List 'A' & '8'

ISSUE OF STORES UNDER 5CH 'a' fQR WORK CONTRACTS

1. Further to our letter No 37696jGenjPoIjE2W(PPC) dt 01 Aug 2006

2. Amended Appendix to the above ref letter is forwarded herewith for

your further action.

. ;-/11 ~
~~6lJ
(Sanjay Sharma)
SE
Dir (POL)
For E-In-C
Ends: As stated

Copy to

ESP,
All Sub Wks Dte
 Appendix
(Ref to para 2 letter No
37696/Gen/PoIjE2W (PPC) dt
of5Aug 06)

Ser LIST OF ITEMS Project Mi)int

N.Q
1 Window Type A/C, Refrigerators, Desert Yes Yes
Coolers.
2 Ceiling Fans. Yes Yes
3 Electric meters/Water meters Yes Yes
4 U/G HT/LT cable(PVC & XLPE2 Yes Yes
5 Bulbs/Tubes. _-_-- Yes Yes
6 Energy efficient light fittin_gs Tl. fittings Yes Yes
7 Street lIight fittings & accessories Yes Yes
(chokes, Igniters)
8 CIjDIjGI pipes w/o accessorie?_ Yes Yes
9 Water storage tanks HDPE. Yes Yes
10 Sketch fittings. Yes Yes
--
11 Transformer oil during maintenance. - Yes
---
12 Computers & peripherals. - Yes
13 Photostat machines. - Yes --
14 Projection systems. - Yes
----_-
15 AC Sheets. Yes Yes
16 Plywood & Boards - Yes
 fol-l~tt~L.w'a.1 ~ulO~ ~.
Tele : 23019694 Dy Dte Gen or-Works (PPC & ES~
Engineer-In-Chief's Branch ~
Integrated HQ of MoD (Army)
Kashmir House
New Delhi - 110011
 No. 00447/Pol/E2W(PPC) 7- 3; Aug 2006

List 'A' & '8'

DELEGATION OF FINANCIAL POWERS TO ARMY AUTHORITIES

FOR REVENUE AND CAPITAL EXPENDITURE

1. A copy of Govt of India, MOD letter No A/89591/FP-1/1974/2006/D(GS-l) dated 26

Jul 2006 alongwith schedule XVIII indicating enhanced powers for works is forwarded
herewith. II
'I)

2. It is requested that same be disseminated down to GE level.

./
-----~\~~~~I .; -(I > ~- -
~_ ir : ( -
/--
(Sanjay Sharma)
SE
Dir (POL)
Encls : As above For E-In-C

Copy to

CME Pune Copy Govt of India MOD above letter is enclosed.

Internal
All Dtes
&
E-2 (Est)
E-2 (Army)
E-2 (AF)
E-2 (N&DP)
E-4 (Utility)
E-5 (Budget)
CA-I
CA-II
E-8 (Contracts)
E-2 (Design
 I ,}U l\//3~)5'91 IFP-1 11974 12(,OG; J(GS-I)
Goverilment of India
fVlinistry of Defence
New Delhi
doted 26 July 2006
To

The Chief of til' Army St3ff

 DELEGATIOf\i.:)F FnL~NCIAL PO'v.A.JERS TO ARfvlY J\i.JT" 'Or:;:ITIES
FOF<. i'~EYENUF: f\N_D CAPIT.AL EXPENDITUnF
Sir,

I am directed to "convey the sanction of the Prf sident for

"._.' "

dolegation of fi::.Jncial pO'.Vt~I~; !o tlH~ Army Authorities as c.ntainod ill

the Schecutes to this letter for i,lcurring expenditure .mder tile

F~cvenue and C: pital heads of account.

2. The dele. ated financial powers in respect of the authorities

specified ill th.. Schedules \-viii supersede the financial I: owers laid

down in respec of tile authorities for the specified purpose n tile FR:.;

and Schedule~ ':) Iv100 le~'tc;- No ;'\189591 1693/FP-1/2002/1 : (GS-I)

dt 22 Apr 20(:;' or any other previous ordersl instructic ,13 on the

subject. Any ( • :cS]ated powers conferred by Regulations »hcr than

F I·'I1;:' - " 1
I ,f,_\:.;>..0'..'.:', 0 l auons or Government or Army lnstru: .ions
c; . .~1
lU i
will,

however, conti .Ie to remain in terce. Powers conferred j . r Projects

specifically sari .. ioned by the Government will also con; lue to tJ8

operative for th.: duration oj sudl projects.

3. The dele';;; 'ion of financial powers tor Capital procure rents i.3 to

be exercised • -: per the procedures laid down in OPF 2005, CiS

amended from ~ ne to time. The Competent authority to ·.-,ceord

various staqe c. .provals ;:J:, per OPP procedure and the c. mpocit.on
 2

of Contract Ne tiation Comrnitteca

.
\iv'iil be laid down scp.rrately by
@
r!-\;I"I'''" n'.,.,.-"\, \'1> .cpproval
(. I Of ~IVnI'OO .
Y' "I1l,, t'e"l,.,

4. TI,8 exercise of tile financial powers will be governed L:y existing

orders and in, ructions on tho su bject, as amende.l by tile

Government frc.. I time to lirne, and instructions /guidclinos ,~olltainccl

in Hie enclose': Appendix as also those given ill t\Jot. S ill the

Schedules. Sta: .dard Operatmq Procedures (SOPs) relClti:lg to tile

exercise: of the financial powers as issued and amended fro.n time to

time will be strictly followed. However, where SOPs COflfli.::.,t with tho

Govt F\ules / Instructions the 18t~erwill prevail. Cases not covered by

tile delegated t.nancial powers will be referred for sanction of the

~\l11inislryof Defci ~"..

've.
5. The ex:' ...nditure incurred In exercise of Iinancn.l powers

contained in Sc, ,sdules I to XX!I (except for Capital WOI'ks) will

be debited to Major Head 2076, and relevant Minor Heads under

this Mojor Head i.e .he expell,llllJre covered by the deleqate.;'

financial powers in these :3cllCUul(;~) largely relates to Revenue Expc
id.turc of

tile Army. TI18 (..;:legation of financial powers to tile Army (;F As end

DGAr':MS given ;l Schedule XXIII pertains to Capital acq.usitions /

procurements 3( ! expenditure thereon will be debited to M.:jor Hcad

4076, Sub M,Jjur Head 0-1- Army and relevant rvlilld HCCJds

thereu nd er.
6. All pUrCll8!.3S exceeding Rs five lakhs in value will be made on

the advice of tho Tender Purchase Committee to be COI1Stjtl~ ;(1 by tile

C F,~ and 'lo/ill .nclude the IF/\ or his rep as a men )::;r. The

composition of '-It:; TPCs in conforrnily with tile Iorcqoin j 'vvill be

specified in role. ant SOPs/l\ls. Further, the TPC / pr\)C will ~Jflly be 3

recornmendatorv boely for pi UCUI8rneillS wluch I,vill be san. .ioncd Cit

 tile next lligtlE:i level by the CF/-\s in the Services, with the

concurrence of r r.:ective u:A.

7. Tile requir =nent of TPCs does not apply to procur ment of

equipment/items nade against DG S & D Rate Contracts or Rate

Contracts finalisn:' by the nominated Services authorities or I"'-'GAFMS

under their dele; "icd powers. All CF/~s delegated financial i"'Jwers to

incur expenditure as indicated in tile Schedules will b·:~ Direct

Demanding Officers for placement of orders against DGS ,:( D rate

contracts to the ':'xtent of the respective financial powers and in

respect of the i, .ms for which Hie financial powers ha» e been

(Jc:ICC.F1tcJ. v
.,
8. The powers to sanction indents, contracts and purcl.ases in
respect of centra: .irocuremcnt of revenue stores on PAC b.: sis and
on non PAC sinG!:' lender basis have been laid down in Sche . ule XIV

C and D. The p. vcrs to purchase items/services on PAC ');Jsis in

respect of Scheel. ies I, XIX and XX will be 50 % of the powers

provided to CFAs () the respective Scheoulcs. The Pr'\C certiucato is,

however, to be 911 :~n at the level of PSO/APSO /OG IAOG . t Army

HQ and by the GOC-in-C/Corps Commander and Heads of

Estabtislunent IFo: Illations or Units not below the rank of M3j Gen in

the Commands. Ii the case Oi" purchase on sinGle tender b -sis fed'

non-proprietary itt;:' S, the financial iirnits in the Schedules (ali .cr thon
Schedule XIV) will. :; Rs 15,0001- per transaction without con: .rltation

of IFA and Rs 1,20, JOOI- with the consultation of iFA.

9. Purchase of 9 , .ds upto the value of Rs i 5.000/- (Rupees f:iit~cil

thousand only) 01' each occasion may be made without wilinQ

quotations or bids (:1 the basis of a certificate to be recorded by tile

competent authorit . :n terms of F~ule 145 of GFF\ 2005.

 -I

10. The finE ;::ial power-s to be exercised in consultation with COAl

IFA SII;]11 be ei »rclsed by authorities in Army Headquartr.rs in prior

consultation 'I,' III the If-=As and by authorities below Services

Headquarters I· pnor consultation with accredited PCsDA/CsO!\/

officers specific., by CGOA till IFAs are placed in the Commands at

the level of Corps Commanders and below and the requisite structure

for rencJition of Iinancial advice is created.

11. Financial advice/ concurrence will be provided in writir)g and will

be based on re':.:ular noting on file. However, in cases o: extreme

urgency, where lime does not permit floating of regular files, decision

could be takc~ in tlleetings/discussions for which detailed

dciibcrations/mi, r.tes I;vill be recorded. Propel- briefing paper , with the

approval of the CFA will be made available to the IF,~\ / COA

sufficiently ill ac vance of the meeting/discussions. Ail such cases

should be tcuow. ,j up immediately by regular noting on file v.here tile

decisions taken during meetings/discussions will be rcco: ,jocJ and

financial advice: (corded in writing. With a view to avoid c" reduce

cross- noting ar: ~ back references, tho proposals initiated on filcs

should be comprehensive and self contained and include al: relevant

facts and data p., taining to tile C;):38. The administrative at.thoritics
are required to fi~Jke available any information, data or do .urncnts

relevant to the c.ise as asked for by tile IFA / COA for rer-Inion of
financial advice; if'1 .he proper perspective.
12. in matters \' ,:I)ln the delegated powers, it is open to the CFA to

overrule the advi: I' of the C OA/IFA by an order recorded ir writing

containing a giST of the objection of COA/IFA and rear .ms for

overruling tile ad. ceo A copy of the order overruling tile triancial

advice will be enc! .rsed to tile next higher CFA and the IFA. .n such
cases it will be op. .': to the IFA to report the matter to tile ncr hiqher
 5

IFA for pursuing :,11ematter further with the higller CFA or o oppinq it

3S deemed fit

13, Tl18 financial powers contained in tile Schedules me i.: respect

of each transaction and may cover procurement of one or rn.; rc items

within the financi,::.1 powers specified, Further tile purchase or dcrs

will not be split up in order to bring them within the deleqaled

financial powers of a lower CFA The exercise of the financial powers

is also subject to availability of funds in the sanctioned budqetary

allotment under the relevant Budget Head,

14. Powers delegated to specified Army Authorities for (';xercise

during war, hostilities and' special operations without consultation of

IFAs will become operative only on the issue of a Govt order dcclarino

such a situation CI' ordering of a Special Operation by H1CArmy HO,

inter alia indicating the overall ceilinq of funds for this purpose.

15. In the case of import purchases under various Schedules

(Capital snd RCVCml(3) separate approval for release of FFE will not

be required and release of FFE will only be noted at Addl Directorate

General of FirlClllc:ol Planning/FP-3 at Army HQ after expenditure

angle approval for the purchase has been granted by tile CFA.

16. evc quidelines issued from time to tim: on

purchase/procurements/other financial dealings by Central Govt

Departments will bo strictly complied with while processing cases

in exercise of the delegated financial powers.

17. The' Iinanclal powers contained in tile Schedules win take

effect from the date of issue of this letter. However, in respect of

powers for 'Write off of Losses' given in Schedules V, VI & VII

and 'Reqularlsatlou of Audit Objections' given in Schedule XVI

tile c as e s I objectl c ns outstanding as on date of issue c this

letter may be so l : ed under the enhanced financial pcvers

 conferred here in. This will be subject to the concerned CDA

submitting em aucit report to the CFA.

18. Further amendments, if any, to the provisions of various

ScJlccJulcs wiil 0'; processed by the concerned administrative sections

in the MoD dealing with the subject matter.

19. This issues with the concurrence of Ministry of Defence (Fin)

vide their Dy No 48941 Adell t::- A (rl/l) dated 18 Jul

2006.

Yours faithfully,

-sd-

(T Rajeswari)
Director

SIlCl_:i. 1. Detailed Guidelines for Exercise of Delegated Fin..ncial

Powers
z. Twe1'l~:1 tnre e Ocneaule:;, ~r"oge>o, to 7~)

Copy to :-
CGDA - 20 COplCSincluding one ink signed copy for dissemination to
CsOA
DG ADS - 5 COpl8S
S.O. to Dcf Secy
PPS to Secy (Dei Fin)
PPS to Spl Secy (Acq)
PPS to Addl Sccy (P)I Addl Secy (T)
All Joint Secretaries in MOD
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TO BE HANDED OVER ON RELIEF
 Policy letter No. 16/2006
Tele: 23019109 It. Dte Gen of Works (Utility)
Engineer-in-Chiefs Branch
Integrated HQ of MoD(Army)
New Delhi-II 00 11

No. 36323/PF/E4 (U I) FAX ILt Sep 06

E-in-C's Branch
List 'A' & '8'

IMPROVEMENT AND MAINTENANCE OF POWER FACTOR

1. A TI 1/2006 on "Improvement of Power Factor" has been issued to emphasize

the importance of maintenance of Power Factor (PF) above 0.95 by all GE & AGE (1)
formations. Following policy letters have also been issued: -

(a) E-in-C's Branch letter No. 36323/CEB/E4 (UI) dated 09 Oct 2000.

(b) E-in-C's Branch letter No. 36323/CEB/E4 (UI) dated 11 Ju12002.

(c) E-in-C's Branch letter No. 36323IPF/E4 (Ul) dated 11 Sep 2003.

(d) E-in-C's Branch letter No. 36323/PF/E4 (U!) dated 02 Jan 2004

2. However, it has been observed in the recent past that there are some MES Imns,
which are not maintaining Power Factor above 0.95 resulting in paying of penal tariffs to
the local SEBs. This lapse has been viewed seriously by MoD. In case any MES
formation receives an electricity bill that includes penalty for not maintaining
minimum requisite Power Factor as notified by concerned Electricity Board, the
electricity bill will be cleared only after concerned Command CE is informed by the
respective MES fnm. The matter will be further reported to E-in-C Branch
immediately (within 24 hrs).

3. This information must be disseminated down to GE/AGE (I) formations.

4. This has the approval of the E-in-C.

Jt Dir Gen Wks (U)

For E-in-C
 POL LETTER NO 17/2006

TO BE HANDED OVER ON RELIEF

Tele : 23019694 Dte Gen of Wk (PPC&Est)

Engr-in-Chief's Branch
Integrated HQ of MoD
(Army) Kashmir House
New Delhi - 110011

No. 37696/Gen/Pol/E2W(PPC) Db Oct 06

All Zonal CEs (AF &. Navy)

AIRFIELD WORKS: QUALITY CONTROL

1. Airfield construction/resurfacing is a highly specialized job and any inadequacy in

quality of workmanship/material can lead to serious consequences. E-in-C during his
recent visits to the work sites has noticed that adequate care is not being taken by the
MESexecutives and the contractors in planning and execution of the work resulting in sub
standard construction and avoidable delays. All Zonal CEs in future will take special care
in execution of runway works and ensure the guidelines enunciated in succeeding paras
are followed scrupulously.

Planning Stage

2. Selection of an experienced contractor for runway related works is an mandatory

requirement and will go a long way in ensuring quality of work. Selection criteria for short
listing of contractors will not merely be as per evc guidelines/55 Class contractor but in
addition will include prior experience of the contractor in runway construction/resurfacing
works as a mandatory requirement. Following guidelines will be included in Pre
Qualification criteria documents :-

(a) Firm/contractor should have satisfactorily completed at least three pavement

construction works aggregating to double the cost of current work with
MES/Airport auth of India/NHAI/experience in National Highway/Expressway
construction. Experience for construction for State Highway/City Roads etc will not
be considered.

(b) Contractor should have executed at least two times the quantity of
Pavement Quality Concrete/Bitumonous concrete works as in current tender in
last seven years.
 (c) Minimum annual turnover of the contractors/firms should be specified at pre
qualification stage.

(d) Partners in working consortiums applying individually should have executed

the pre qualifying works individually.

(e) Firm should posses at least following plant in the books of the firm (not on
lease) :-

(i) Hot Mix Plant 60-90 TPH (if Bituminous works

involved). (ii) Truck Mounted Bituminous Sprayers.

(iii) Full width Sensor Paver (at least 9.0 m width).

(iv) Concrete Batching Plant of 60 curn/hr or more (if Rigid Pavement

involved).

(v) Slip Form Paver for concrete works.

(vi) Total stations/similar category precise survey eqpt.

(f) Requirement of other Plant and Machinery like tippers, vibratory road rollers
etc required for the work should be listed in Pre qualification bid which the firm
should be able to muster if tender awarded.

(g) Firm should ensure at least three graduate engineers should be always
available on the work site whenever the work is in progress out of which one of
them should be Post Graduate in PavementjHighways!Transportation Engg.

3. Pre qualification criteria should be got approved from Jt DG (Contracts) in the E-

in- Cs Branch.

4. Source of aggregates and materials to be incorporated in works should be

identified, samples obtained and tested for suitability. These sources be included in the
tender documents to ensure quality and also to restrict the choice to the contractor.

5. It should be the endeavour to ensure that executives deployed for the airfield
works should have executed runway works before. Under no circumstances will work
commence unless above requirement is fulfilled. All executives (GEs/AGEs/JEs)executing
the runway construction/resurfacing works for the first time will visit at least one of the
runway wonks in progress and also SEMWing, CMEfor traini'ng.
 Mobilisation Stage

6. Before commencement of work, the Zonal CE will ensure that contractor has
employed qualified engineers and other technical manpower as also deployed specialized
equipment and T&P as per contract provisions. The condition and serviceability of the
same needs to be ensured. .

7. Contractor should ensure that laboratory is established immediately on acceptance

of contract with staff and complete test eqpt. All tests on construction materials and mix
should be carried out as per MoRTHguidelines. The sampling frequency should be as per
laid down guidelines.

8. All construction material (aggregate, cement, Bitumen etc) used in the work must
be from approved source and as per specifications in This issued by the E-in-C's Branch
from time to time.

9. Ideally, the quarry site which is the source of aggregate should be inspected
regularly during stacking/supply of meterils. However, in case of any doubt regarding the
contractor's motives, all aggregate must be checked by GE's rep at the gate of the
Aviation Base before allowing the vehicle inside. Preferably no materials should be
permitted to enter inside the work/plant site after sunset.

10. Binder/bitumen should ideally be transported to the site in bousers. In case of

modified bitumen, the binder should arrive on site just prior to utilization to avoid
separation of polymer/additives.

11. Design mix be obtained from lIT/approved lab/SEMT Wing, CME Pune based on
provided samples. Based on this mix, design samples will be prepared at site lab and
checked for their practical feasibility at site and most appropriate and practical design will
be approved by the GE. This activity should take place simultaneously during the
mobilization period after acceptance of contract. In case there is requirement of
redesign of design mix due to change of gradation of aggregates, change of type of
binder or other unforeseen reason, above procedure will be repeated.

Execution State

12. There is need to run a trial patch of each component of pavement before actual
execution. This will ensure serviceability of Plants & eqpt, set up drills for execution and
will project quality of materials.

13. Levels need to be transferred from benchmark properly and it should be ensured
that levels are checked every day before commencement and after days work is
. completed. No cumulative errors should be permitted and cross checks be carried out at
regular intervals. Levels to the sensor pave~should be ensured and total Stations Survey
Eqpt should be deployed continuously with paver to ensUre profile of surfacing.
14. Paving Joints in bituminous surfaces remains a sore point and thus needs to be
eliminated. Following should be ensured :-

(a) Paver employed should be as wide as possible but no case less than
9.0m wide.

(b) Edge of the previous run should be either heated with a blow torch
(sparingly) or a fine spray of hot bitumen be added just prior to next

run. (c) Construction joints also needs to tackled as in para (b) above.

15. Ensuring of Proper slope and profile of runway should be a Key Result
Area
for the executives. The values should be maintained as per annexure 14 of lCAO to
facilitate quick flow of rainwater/snow.

16. Joint cutting in PQC must be done in time to avoid any kind of cracking. Care
should be taken as any premature cutting of joints will damage the edges of the
PQSslabs as also any delay in cutting will result in cracking of slabs. Hence, a site trial
need to be carried out to ascertain the optimum time for cutting of joints,

17. Joints in PQS must be thoroughly cleaned using compressed air and then
covered with perforated masking tape to prevent clogging of joints: specified sealants
should be filled earliest but not before drying of slabs.

18. Proper project site management must be ensured by having all construction
material dumped well away from the runway/taxi track and the area must be
segregated/screened to avoid any spilling over of aggregate on runway/taxi track.

19. Whenever, a contractor's vehicle has to cross the operational runway/taxi track a
temporary tarpaulin must be laid to prevent falling of loose particles on the surface.

Completion stage

20. CE Zones to ensure that load testing of newly laid surface is done using only
authorized/specified procedures and not by innovative adhoc measures such as skid tum
of helicopters/moving loaded vehicles in Circlesetc. In this regards, policy enunciated by
this HQ letter No 95610/Misc/E2 pig (Pav) dated 17 Jul 06 (copy enclosed).

21. The above measures will be read in conjunction with various TIs issued by E-in-c's
Branch from time to time.
22. Contents of this letter will be disseminated to the GE level and confirmation of the
instructions having been read by all GEsjAGE (I) will be forwarded by 2 t;, Oct 06 direct
to Oy Ote Gen of Works (A F) of this HQ.
 ~~

(sa~
SE
Oir (Pol)
For E-in-C
Copy to

Air HQ (POAFW) for info please

Naval HQ (wks ote)

All CE Comds for info and necessary monitoring please.

SEMTWg For necessary action on para 11 above.

CME Pune

Internal

E2 (Air) E2(Navv) E2 Pig (Pav) It OG (contracts)

 Policy No \ <?1)- (rob
Tele 23018582 Jt Dir Gen of Works (Des)
Integrated HQ of MoD (Arrnv)
Engineer-in-Chiefs Branch
Kashmir House
New Delhi-I I () ()I I
A1901541/ L, \ IE2 Des-3 Sep

2006 ist 'A' & '8'

AMENDMENT OF ZONAL SPECIFICATION

1. A detailed study has been carried out to use RMC (Ready Mixed Concrete) in RCC
works. It has been decided that as far as possible RMC must be used in all RCC works.
However, in works requiring small quantity of concrete, in-situ concrete may be allowed by
the Accepting Officer with the following requirements to be met.

(a) The concrete mix shall be designed properly.

(r
(b) Mix of Two types i.e. RMC and concrete in-situ shall not be permitted for the
same element of structure. / '
A t.: \. (. \
~ - (NK Jai 1)
/' SE .
Oir (O€s)
For E-in-C
Intemal:-
)

E2(Army), E2(Navy), E2(Air), E2W(PPC), E4 (U), E6, ADG ESP,

E8, DG(MAP)
TO BE HANDED OVER ON RELIEF

POL LETTER NO 19j2c~~

 Tele : 23019694 Ote Gen of Wk (PPC&Est)
Engr-in-Chiefs Branch
Integrated HQ of MoD (Army)
Kashmir House
New Delhi - 110011

No. A/37696/Gen/Pol/E2W(PPC) :2--6 Oct 06

List 'A' • 'B'

REPORDNG OF ACCDENTS

1. Para 40 of MES Standing Orders lays down the procedure to report accidents to the
E-in-C's Branch. However of late it has been observed that instrudions as laid down have .
either been lost sight of or. are not implemented in letter and sprit with the emphasis being on
not reporting untoward incidents to this HQ.

2. Since MES is a service provider such incidents invariably come to the knowledge of the
User and are then brought to the notice of this HQ through Staff Channels causing acute and
avoidable embarrassment.

3. In addition, there are instances when a CBI raidltrap is conducted or an amn depot
catches fire or there is a failure of civ works resulting in collapse of a roof; in such occasions
too, pro adive action needs to be taken and information forwarded by the fastest available
means to the E-in-C's Branch.

4. The E-in-C has desired that first information received (FIR) can be sent by passing
established channels of command and hence gives the flexibility to a GE/AGE (I) to even ring
up the E-in-C/DGW/DG(Pers)/ADGE (Pers) to inform about the incident. In fact, it will be
acceptable in case this information is only partially correct and is later amended to provide full
details.

5. Simultaneously.the report of such untoward incident/accident, imdt on occurrence, to

this HQ must be forwarded in writing in terms of instrs laid down in MES Standing Orders to
this HQ.

6. PI acknowledge .
•
~~
(~YSharma)
SE
Dir Pol /"
For E-in-C
 vPOLICY LETTER NO 20/2006

Tele : 23016964 Dte Gen of Wk (PPC&Est)

Engr-in-Chief's Branch
Integrated HQ of MoD (Army)
Kashmir House
New Delhi - 110011

No. A/37696/PoIj12-1/E2W(PPC) J Lt Nov 06

List 'A' & 'B'

DECENTRALISATION OF PROCUREMENT: AUTOMATION EQUIPMENTS

FOR MES FORMATIONS AND UNITS OF THE ARMY. NAVY & AIRFORCE

1. The procurement of office automation equipments excluding the computer &

peripherals for the MES fmns & units of Army, Navy & Air force will be decentralized in a
phased manner as per the details given below :-

(a) Financial Year 2006-07

(i) The procurement of automation equipments excluding computers &

peripherals for MES fmns and units of the_.Army_has been decentralized. The
procurements will be made by Command CEs, as per the requirement approved;
to make up the deficiency; as per the authorization laid down, by E-in-C's
Branch, within the financial powers delegated to them/with the approval of CFA.
The budgetary support for the same will be provided by E-5 Budget, E-in-C's
Branch.

(ii) The procurement of automation equipments excluding computers &

peripherals for MES fmns and units of the~ & Air Force will continue to be
done centrally by Additional Dte Gen ESP/ESP-4 Section, E-in-C's Branch,

(iii) The procurement of computers & peripherals for MES fmns and units of
the Army, Navy & Air Force will continue to be done centrally by Addl Dte Gen
ESP/ESP-4 Section, E-in-C's Branch.

..2/-
 2

(b) FinancialYear 2007-08 Onwards

(i) The procurement of automation equipments excluding computers &-/

peripherals for MES fmns and units of the Army, Navy & Air Force will be
. decentralized. The procurements will be made by concerned Command CEs as
per the requirement approved; to make up the deficiency; as per the
authorization laid down, by E-in-C's Branch with in the financial powers
delegated to them/with the approval of CFA. The budgetary support for the
same in respect of MES fmns & units of Army & Navy will be provided by E-5
Budget, E-in-C's Branch and by DD Budget/Air HQ in respect of MESfmns &
units of Air Force.

(ii) The procurement of computers & peripherals for MES fmns and units of
the Army, Navy & Air Force will continue to be done centrally by Addl Dte Gen
ESP/ESP-4Section, E-in-C's Branch.

2. This issues with the approval of E-in-C please.

3. Further queries/correspondence if any may please be made with ADG ESP(ESP-4

Section).

~~~
(Sanjay Sharma)
SE
Oir Pol
For E-in-C

Copy for info and necessary action to :-

ESP-4, DOG (AF), DOG (Navy), E-S Budget, DO Budget/ Air HQ

 POLICY LETTER NO 21/2006

[ele : 23018582 Jt Dte Gen of Wks (Des)

Engr-in-ChieFs Branch
Integrated HQ of MoD (Army)
Kashmir House
New Delhi - 110011

No. 90137/D&C/1hJ /E2Des-3 oj Nov 06

List 'A' & 'B'

USE OF STEEL SHUTTERING

1. There had recently been a case of collapse of a slab under casting in one of the
stations. One of the reasons for the collapse probably would have been the use of wooden
props and formwork, which was not designed and-erected properly. It has also been noticed
in past that timber form work suffers from the following inadequacies :-

(a) The vertical props are weak and at times give way.

(b) Improper vertical jointing of supports.

(c) The formwork of slabs, beams and column surfaces (soffits and sides) are very
rough and have been used number of times making the members weak. It also results
in poor finish.

2. In order to ensure safety of men, material and equipment and to have good quality
finishes, it has been decided that properly designed steel formwork (both verticals props and
surfaces) will only be used in all future works with immediate effect. In ongoing works, steel
forrnwork shall be used where length of props is more than 3.5 m or span is more than 4 m.

3. The price adjustment if any shall be as per instructions issued from f8 Section of this
office.
 C
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 N 200
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v
 GUIDELINES FOR SPECIFICATION AND ACCEPTANCE
OF CEMENT SUPPLIED BY CONTRACTORS

1. Policy letter No 5(2) 97-DO-II/D(Works) dated 02 Jan 98 has been issued by the
Government of India, Min of Defence whereby cement has been made contractors
supply for MES works. Accordingly, the guidelines were issued vide our works Policy
No. 04/98 (Letter No Al90154/E2 Des-1 dated 09 Mar 98) to facilitate acceptance of
cement and to exercise quality control. Due to difficulty in availability of Ordinary
Portland Cement (OPC) from the manufacturers as intimated by Zonal Chief Engineers
and builders, it has now been decided to use Pozzolana Portland Cement (PPC) in
addition to OPC for the MES works. The guidelines for use of PPC and OPC for MES
works are as elucidated in subsequent paras. These shall be read in conjunction with
the provisions laid down in SSR Part-I, Section 4 (Para 4.3). The Guidelines shall be
suitably incorporated in the contracts for regulating the supply and use of cement in
works.

2. Types of Cement. The details of various types and grades of cement are
enumerated below:-

(a) Ordinary Portland cement. Grade 33 (IS:269-1989).

(b) Ordinary Portland cement. Grade 43 (IS: 8112-1989).
(c) Ordinary Portland cement. Grade 53 (IS: 12269-1987).
(d) Rapid Hardening Portland cement (IS: 8041-1990).
(e) Portland Pozzollana Cement (IS: 1489-1991).
(f) High Allumina Cement (IS: 6452-1989).
(g) Sulphate Resisting Portland Cement (IS: 12230-1988).

3. The type of cement to be selected will depend upon the specific use in the work.
Since the price difference between 43 grade and 33 grade OPC is marginal, use of 43
grade OPC in normal structural work is recommended.

4. Control on Cement Supplied by Contractors. Following checks shall be

carried out before the cement supplied by the Contractor is accepted and is approved
for incorporation in the work::-

(a) Procurement. The Cement supplied by the Contractor will be

procured from main producers of cement. The particulars of the manufactures of
cement along with the date of manufacture shall be obtained from the Contractor
for every lot of cement separately. The documents in support of the purchases of
cement shall be verified by the site staff and GE.
I
Cont. .. 2

/
 -2-
J (b) Manufactures. The following are the main producers of OPC & PPC:-

(i) The Associated Cement Companies Ltd.

(ii) Grasim Industries Ltd
(iii) Ultra Tech Cement
(iv) The India Cement
(v) Dalmia Cement
(vi) Andhra Cement Ltd
(vii) Century Cements
(viii) Saurashtra Cement
(ix) Binani Cement
(x) Madras Cement
(xi) Mangalam Cement
(XII) Birla Corp Ltd
(xiii) Orient Cement
(xiv) Lafarge Cement
(xv) Shree Cement
(xvi) JK Lakshmi Cement
(xvii) Jaypee Rewa Cement
(xviii) Ambuja Cement Ltd
(xix) Star Cement Maghalaya (to be used in CE Shillong Zone
& CE (AF) Shillong area only)

In addition Only OPC manufactured by the following Manufacturers may

be used in CE Northern Command area only.

(i) J&K Cement Corporation Kathua, J&K

(ii) Shiva Industries Kathua, J&K

5. Use of PPC. While using PPC, the following requirements should be met :-

(a) PPC shall be allowed to be used in MES works only after ascertaining non
availability of OPC in their region by the accepting officer.
(b) The accepting officers are required to ensure that PPC meets the strength
criteria of 43 Grade OPC as laid down in IS 8112-1989.
(c) The minimum period before striking formwork given in clause 11.3.1 of
IS : 456-2000 is to be suitability modified at site by the Zonal CEs.
0
(d) In cold climate regions where temperature is lower than 15 C only OPC
shall be used.
(e) Mixing of OPC & PPC shall not be allowed in a work. However with the
strict control of the ground executives different buildings can have different types
of cement.
(f) While procuring PPC, the following requirements are to be ensured and
certificate to that effect is to be obtained for each batch from the manufacturer:-

(i) The quality of fly ash is strictly as per IS 1489 (Part 1)-2002.
(ii) Flyash is inter-ground with clinker not mixed with clinker.
(iii) Dry fly ash is transported in closed containers and stored in silos.
Only pneumatic pumping should be used.
(iv) The fly ash is received from thermal power plants using high
0
temperature combustion above 1000 C should be used.

(g) Direction for price adjustment for use of PPC in place of OPC shall be
issued separately by E8 Section this HQ.
Cont... 3
 -3-
6. Testing/Storage/Documentation.

(a) Testing of Cement. The manufacturer is required to carry out the

inspections and testing of cement in accordance with the relevant BIS provisions.
The Contractor shall submit the Manufacturer's Test Certificate in original along
with the Test Sheet giving the result of each physical test as applicable and
chemical composition of the cement or authenticated copy thereof, duly signed
by the manufacturer with each consignment. The Engineer-in-Charge shall
record these details in the Cement Acceptance Register, as given at Appx 'A'
after due verification. The GE shall also organise independent Physical tests
from reputed laboratories such as National Test House, SEMT Wing CME,
Regional Research Laboratories, Government Approved Laboratories, Zonal
Laboratories as per relevant BIS and shall record in the respective portion of
Appx 'A'. The random samples of cement to be tested shall be drawn as per
Quality Assurance Manual.

(b) Storage. Cement shall be stored over dry platform at least 20 cm high
in such a manner as to prevent deterioration due to moisture or intrusion of
foreign matters. In case of store rooms, the stack should be at least 20 cm away
from floors and walls. The stacking of Cement shall not be more than 10 bags
high. It shall be ensured that tested and untested cement are segregated and
stored separately with distinct identification.

(c) Documentation. The Contractor shall submit original vouchers from

the supplier for the total quantity of cement supplied under each consignment to
be incorporated in the work. All consiqnrnents received at the work site shall be
inspected by the GE alongwith relevant documents before acceptance. The
original vouchers and the Test Certificates shall be defaced by the Engineer-in-
Charge and kept on record in the Office of GE duly authenticated and 'with cross
reference to the Control Number recorded in the Cement Acceptance Register.
This register will be signed by JE, Engineer-in-Charge, GE and the Contractor.
The Accepting Officer may order a Board of Officers for random check of cement
and verification of connected documents. The entire quantity of all cement shall
also be suitably recorded in the Measurement Book for record purpose before
incorporation in the work and shall be signed by the Engineer-in-Charge and the
Contractor.

7. Contract Specifications. Particular specifications for supply of cement by the

Contractor shall be carefully framed so that no ambiguity is left with regard to its
quality, testing, storage and source of procurement in the contract. Specifications
should cover the entire relevant requirements specific for the particular work and
should not become general specifications covering all types of works and grades of
cement. For details on Delivery, Inspection, Testing Facilities, Identification and
Marking of Cement bags by the Manufacturers, reference be made to the relevant BIS
Codes. Following points, inter alia, shall be suitably covered in the Contract
Specifications: -

(a) Source of Procurement.

(b) Testing and Test Certificates including procedure to be adopted if test
results on samples are not within the acceptable limits.

Cont ... 4
 -4-
r
(c) The cost of test, samples etc. shall be governed as per condition (10 A) of
IAFW2249.
(d) Schedule of supply shall be ensured and specified so as to match with the
progress contemplated in the CPM prepared for that project.
(e) Procedure for making payments for cement including accounting,
weighing, etc.

8. Zonal Chief Engineers will prepare the necessary specifications after taking into
consideration the aforesaid points and these are required to be approved from their
Chief Engineer Command before inclusion in the tenders at various levels.

9. This Policy has the approval of the E-in-C and supersedes all previous policy
letters on the subject.

10. Please acknowledge.

Copy to :-

The Commandant, CME Pune

HQ OGBR, Naraina, New Delhi
QMG's Branch
AOGTE
CE Assam Rifles, Shillong
COA, Southern Command, Pune
COA, Easters Command, Patna
COA, Central Command, Meerut
COA Northern Command, Jammu
COA, Western Command Chandigarh
COA, Cubban Road Cross, Bangalore
COA, Guwahati
COA, Carriappa Road, Lucknow
CDA, Teynampet Madras.

Internal :-

E2(Army), E2(Navy), E2(Air), E2W(PPC), E4 (U), E6, AOG ESP, OG(MAP)

E8 To issue suitable instructions in respect of Para 5(g).
 Policy Letter No. 23/2006
Tele : 23016708 DGW Secretariat
Fax:23018604 Engineer-in-Chiefs Branch
EMail: delhiengineerS@gmail.com Integrated HQ of MoD (Army)
Kashmir House, Rajaji Marg
New Delhi 110 OIl
No. 36323/E/M (MAP)E4(U1) '2-,) Nov 06

List 'A'

INTEGRATION OF UTILITY SERVICES FOR MAP ACCOMMODATION

1. Instances have come to notice of this HQ where there has been some
inadequacies in planning and execution of utility services at some MAP Stns.
This problem needs to be addressed appropriately to avoid its recurrence and
inconvenience to the users. The importance of this was stressed by the
Engineer-in-Chief personally in para 2 (c) of E-in-C's DO letter No.
23266/GD/THU/DO/06 dated 29 June 06 addressed to all CE Comds.

2. Keeping in view the above, CE Comds are requested to ensure the

following :-
(a) While entering into ali Agreement with Electric Supplying Agency,
calculation of contracted connected load and Max Demand be worked out
correctly considering the build up of load over a period till such. time the
accommodation is actually occupied by the allottees. Therefore, the
contracted Max Demand should be in phases to avoid penal charges
because of under utilization of contracted load.

(b) Maintenance of Power Factor within stipulated range must be

ensured all times by use of fault free capacitor banks in the switching
system.

(c) Augmentation of existing Utility services and integration of this

with proposed MAP accommodation must be ensured to avoid any
mismatch at a later stage causing hardships to end users. I

Contd ... 2
 -2-

(d) In case augmentation of existing infrastructure is essential but is

proposed to be planned separately and not as integral part of MAP
project, all out effort must be made to get the work sanctioned and
execu ted simultaneously to avoid any delay on this account.

3. The CE Comds must play a vital role towards the smooth planning &
execution of the above aspects. If required, the Stn Cdrs must be appraised of
the serious consequences of such type of inadequate planning and execution of
MAP works without paying adequate attention towards augmentation of
existing utility services. Effort should be made to plan the utility services
simultaneously as integral part of the main project to be undertaken by MAP so
that chances of any delay in readiness of DU and its occupation is avoided.

4. Please acknowledge that the above orders have been passed on to all
Zonal CEs in your Comd theatre.
Copy to
DGMAP For information and necessary action with
E-in-C's Branch a request to ensure proper planning of
Integrated HQ of MoD (Army) Utility services.
Kashmir House, Rajaji Marg
New Delhi 110 011

DDGW (PPC & Est)

E-in-C's Branch
Integrated HQ of MoD (Army)
Kashmir House, Rajaji Marg
New Delhi 110011
 POLICY LETTER NO 23/2006

Tele: 23019694 Dte Gen of Wks (PPC&Est)

Engr-in-Chief's Branch
Integrated HQ of MoD (Army)
Kashmir House
New Delhi - 110011

No. Aj37696jGenjPoljE2W (PPC) Dec 06

List 'A' & '1;1'

REVISION OF SCALES OF FURNITURE FOR MARRIED

ACCOMMODATION FOR DEFENCE SERVICES

A copy of QMG Br, AHQ ADG of LWE letter No 35105j79jPoi (Wks Proc) dt 07 Dec 06
alongwith revised Appx 'F is fwd herewith ' for your further necessary action. In this
connection please connect our letter No 37696jGenjPoljE2W(PPC) dt 12 Oct 2006 underwhich
copy of Gal, MoD letter No 35105j7jPol(Wks Proc)jl135jDO-II(W-I) dt 09 Oct 06 was fwd to
your HQ and CE Zones vide E-mail dt 10 Oct 06 .
 .~~~
(Sanjay Sharma)
SE
Dir (Pol)
For E-in-C
Encls: As above

Copy to
~ b Gr M i\ P t I-l ~ ~ ~ ~ l'4.J j)JJJ: ~
,~
/

Internal

E2 (Army), E2 (Air) and E2 (Navy)

 . de: ~3335241 Addl Dte'Gen of LWE
Quartermaster General's Branch
Army Headquarters
New Delhi-llOOll

. 35105/79/Pol (Wks Proc) 01- Dec 06

Headquarters
o
Southern Command (Q Works)
Eastern Command (Q Works)
Western Command (Q Works)
Central Command (Q Works)
~,lnrtr.07rn r ....".napel ~.~
Works)
South West Command (Q Works)

REVISION OF SCALES OF FURNITURE FOR MARRIED

ACCOMMODATION FOR DEFENCE SERVICES

1. Reference our letter of even number dated 09 Oct 06.

2. Appendix 'F' to Govt of India, MOD letter No. 35105/79/Pol (Wks

Proc)/1135/DO- II /D (W-1) dated 09 Oct 2006 may be replaced with a new Appendix
'F'. Appendix 'F' forwarded vide GOI, MOD letter dated 09 Oct 2006 may please be
treated as cancelled.
 \AI. y: ~.
3. Eastern Command only. ! 1,:., ,.ii.:', ui your letter NO.304000/DWP/Q3W
. ~2ij
(P) dated 27 Nov 06.

~ epak Singh)
Col
Dir Pol (Wks Proc)
For ADG LWE
Copy to:- /

~-C's Branch/DGW
DG MAP
AG's Branch/AWES, DGMS (Army)

Internal

All Command Sections

 Appendix -F

,
SCALE OF FURNITURE FOR MARRIED ACCOMMODATION FOR CAPT AND BELOW
AND SEPARATED FAMILIES UPTO BRIG AND EQUIVALENT RANKS
IN THE NAVY AND AIR FORCE

Ser Description of item AlU Quantity Remarks

No
1. Almirah Steel Medium Nos 01
2 Bath stool 02
3. Bed hard " 04
4. Book shelf " 01
5. Bin linen multi purpose " 01 With Ironing board
6. Chair dining " 06
7. Chair Verandah " 04
8. Chair writing " 01
9. Chair computer " 01
10. Charpoy IP Nylon newar " 01
11. Hat stand with mirror " 01
12. Ladder Aluminum " 01
13. Table Peg Nos 04
14. Plate rack " 01
15. Receptacle " 01 PVC
16. Rack shoe steel " 01
17. Side board " 01
18. Sofa set (4 seater cushioned) Set 01
19. Stool dressing Nos 01 VI/ith cushioned seat
20. Table bed side " 04
21. Table Centre " 01
22. Table dining (6 Pers) " 01
23. Table dressing (Ladies/ " 02 1+1 dressing mirror
dressing mirror)
24. Table writing " 01
25. Table computer " 01
26. Teapoy " 02
27. Teapoy Verandah " 01

(Total items 27 only)

 . '
.. , :-ot / - _ _.
... ~....-. _ .. ,-.. .. • .. _ "A

_~
-_. -.~
 Tele: 23335241 Addl Dte Gen of LWE
. Quartermaster General's Branch
Army Headquarters
New Delhi-110011

35105/79/Pol (Wks Proc) 01 Oct 06

til

Headquarters

Southern Command (Q Works)

Eastern Command (Q Works)
Western Command (Q Works)
Central Cornmand (Q Works)
Northern Command (Q Works)
South West Comrnand (Q Works)

REVISION OF SCALES OF FURNITURE FOR MARRIED

I\CCOMMODATION FOR DEFENCE SERVICES

1.. A copy of Govt of India, MOD letter No. 35105/79/Pol (Wks Proc)/113G/DO-11 ID
(W-1) dated 09 Oct 2006 is forwarded herewith for your information and fCCOI d.

2. It is requested that the same may be disseminated down to stn level ..

.--_.-' ->

(Ji(V;r~-;;-;i,)'
J

.
Col
Dir Pol (Wks Proc)
Copy 1.:0:- For ADG LWE

\ E-in-C's BrJnch/DGW
DG MAP
AG's Branch/AWES, DGMS (Army),

Internal:

/\11 Con irnand Sections

 _-
'\ No. 351 05/79/Pol(Wks Proc)1 lis')" IDO-II/Dr>v-
1) Government of India
/
Ministry of Defence
/ New Delhi - 110011
I
I ~ n_ Oct 2006

,-
I
i
/ To

The Chief of Army Staff

The Chief of Naval Staff
The Chief of Air Staff
 Subject :- REVISION OF SCALES OF FURNITURE FOR MARRIED
ACCOMMODATION FOR. DEFENCE SERVICES PERSONNEL

1. I am directed to convey the sanction of the President for revision of the existing
"Scales of Furniture for Defence Services-1989" for married accommodation of the under
mentioned service Officers/JCOs/ORs and their equivalent ranks as per tile scales
indicated in Appendices A to H to this letter:-

(a) The Chief of the Army Staff - Appendix -A

The Chief of the Naval Staff
Tile Chief of the Air Staff

(b) The Vice Chiefs of the Army, Navy ClndAir Force - Appendix -0
and PSOs of the rank of Lt Gens and their
equivalent ranks in the Air Force and Navy

(c) Lt Gens other than PSOs and their equivalent - Appendix -C

ranks in Air Force and Navy

(d ) Maj Gens and their equivalent ranks in - Appendix -D

Air Force and Navy

(e) Majs to Brigs and separated families - Appendix - E

accommodation of Maj Gens and above and
their equivalent ranks in Air Force and Navy

(f) Capts and below and separated families - Appendix -F

accommodation upto Brigs and their equivalent
ranks in Air Force and Navy

(g) Married and separated families accommodation - Appendix -G

of JCOs and their equivalent ranks in
Air Force and Navy

(h) Married and separated families accommodation -. Appendix -H

of OR and their equivalent ranks in
Air Force and Navy
/;'
/
\ -2-

2. The Scales of Furniture for Defence Services-1989 stand amended accordingly.

:rhis office letter No 35105/79/Q3(Policy)/349/00 II/O(W-1) dated 13 May 1993 and letter
No B/50448/Q3W(West)/1372/00-1I/ O(W-1) dated 21 Sep 1998 and corrigendum issued
vide letter No 8/50448/Q3W(West)/1756/00-1I/ O(W-1) dated 18 Dec 19~ are hereby
superceded.

3. Certain new items of furniture have been introduced in the above-mentioned

revised scale of furniture for married acqomrnodat.on. Designs of certain existing items
are being modified/changed to incorporate modern design features as well as to change
over to durable environmental friendly material such as steel etc. whenever possible.
Photographs of new items of furniture/new designs are given at Appendix-I.

4. Revised scales of furniture for married accommodation will be applicable to new

married accommodation from the date of issue of this letter. Augmentation of the existing
furniture to the revised scales will be carried out in phased manner in a time span of ten
years. Existing scale of furniture falling short of new scales will not in itself be sufficient to
justify tile provision of additional furniture without full consideration of tile need in each
case. The existence of a scale will neither constitute evidence of need nor is an authority
of financial sanction for procurement of new furniture or for making Improvements in the
exiting items of furniture.

5. Built in furniture may be provided in existing married accommodation and

accommodation which has been completed /DPR finalized under Married Accommodation
Project (MAP) on tile date of issue of these orders. Loose furniture may be provided in
new married accommodation to be builUDPR approved after the issue of "lose orders on
revision of scales of furniture for married accommodation.

6. Wllile procuring the furniture, all out effort are required to be made to generate
competition so that benefit of competition, bulk purchase/economy of scale results in
reducing the cost to tile maximum extent possible.

7. This issues with the concurrence of Ministry of Defence (FinlWks) vide their
UO No. 919/Fin/w-1I/06 dated 04 Oct 2006.

Yours )/lhfUIIY,

fA.
(OK Sharma)
Desk Cfficer
Def (Fin) W-II, Dr-A (W), OFA (AG)
o (N-III),0 (Air-II), 0 (Civ-I)
CGOA, New Delhi
DGADS, New Delhi
DADS, All Commands, CDA, All Commands,
CDA, NavY,COA, Air Force CDA (0) Pune
AG's Branch/Org 4(Civ (d)
QMG's Brancll/Q3W (Policy)
NHQ/Ole of Works
Air HQ/Dte of Works

Copy in inl{ to :-

CDA, All Commands

 "
~endix -A "

!ALES OF FURNITURE FOR MARRIED ACCOMMODATION FOR THE CHIEF OF THE ARMY
/ STAFF, CHIEF OF THE NAVAL STAFF AND CHIEF OF THE AIR STAFF
 :1 Ser Description of item A/U Quantity #Ii Remarks
No
._--------
1. Almirah Steel " G Large - 2 (Half hanging)
Medium - 2
, Small - 2
2. Bath Stool " G PVC
-------
3. Bed Hard Double (Size 6'x6' 3") " 1 - -
4. Bed Hard (Size 6'x 3') " 6 ..
5. Bin linen multi [2url2ose " 1 With ironing board.
6. Book shelf Steel I,
1 Glazed
--- -
Cabinet Bathroom
7. " Built in --
8.
Chair Coml2uter " 1
_JL_ Chair Dining " 8 With cushioned seat ----
10. Chair Easy " 2
11. Chair Verandah " 8
12. Chair Writing " 1
13. Charpoy folding IP " 1 With hard top
._----
14. Display showcase built in II
1 Shelves with glass s:iding
shutters
15. Hat stand with mirror II
1 -.-
16. Ladder Aluminum II
1
-
17. Plate Rack " 1 -. ------
18. Rack Shoe Steel -
" 2 ._-
." 1 PVC
19. Receptacle -- - ---- ----_. .. ..-
20. Side board " '1
----------- -
21. Sofa set (5 seater Cushioned ) Sets 2 ----------
22. Stool Dressing_ Nos 3 With cushioned seat
-------~---
23. Table Bed side " B ---- -_._- _
2 4. Table Centre (Size 4'x2') " 2 ---- --
- - -
2 5. Computer " 1 .----------. -_---- -- -- - ._- .
- - "
26. Table Dining {B Pers~ 1 ---_-_ _. -
27. Table Dressing (Ladies/dressing mirrors) " G 3+3 ressing mirrors -- - -_.-
" 4 D
28. Table Peg . ---- - - ----- - ---- ---

29. Table 4'x3' for Printing/Fax " 1 ---------

30. Table Writing (Size 4;x2' 6"~ " 1 ----------.-- ----
3 1. Teapol_ "
-------- r---------- -----_--
- -
1 -------- --- --- - -- -

32. Teaf2QYVerandah II 2 ----------- -- -----

~ Trolley for TV II 1 ._---_.
34. Wooden shelves 2
II

4 only)
(Total items 3
 i
I'
/
/
/ SCALE OF FURNITURE FOR MARRIED ACCOMMODATION FOR VICE CHIEFS OF
ARMY/NAVY/AIR FORCE AND PRINCIPAL STAFF OFFICERS (PSOs) OF THE RANK OF
- LT GENs AND EQUIVALENT RANKS IN THE AIR FORCE AND NAVY

Ser Dcscjiption of item A/U , Quan~ity

• Remarks
No
1. Almirah Steel " 4 Large - 1 (Half Hangi
ng), Medium -1
Small- 2
2. Bath Stool " 3 PVC
3. Bed Hard Double (Size 6'x6' 3") " 1
--
( 4 Bed Hard (Size 6'x3') " 4
.
.
I
------

5. Bin linen Multi purpose " 1 With ironing board, .

6. Book shelf steel " 1 Glazed - .

7. Cabinet Bathroom " Built in

--
8. Chair Computer " 1
--
9. Chair Dining " 8 With cushioned at
10. Ghair Easy " 2 se
-----
11. Chair Writing " 1
12. Chair Verandah " 6 .. ._-----
13. Charpoz folding IP " 1 With hard toe
14. Display showcase " 1 Shelves with glass slid ing
shutters
15. Hat stand with mirror " 1 -
16. Ladder Aluminum " 1
-
17. Plate Rack " 1 -----
18. Rack Shoe Steel ._- "
---_. _-- --.----
. ,._ '1 f---- - ----_- ---_
-19 ...·f7-Receptacle " PVC ------
20. Side board " 1 ---- .
21. Sofa set (5 seater cushioned) Sets 1* * 2 Sets for Vice Chicfs
--
22. Stool Dressing " 3 With cushion.e-d--s-c-a-
t-
2 3 . , Table Bed side
- - -
" _ ..._---

6
24. Table Centre (Size 4'x2') Nos 1 - ---
25. Table Comeuter
26. Table Dining (8 Pers)
"
"
1
1
--- ------
---_.
-
27. Table Dressing {Ladies/dressing mirrors) " 2 1 + 1 Dressing_mirroI_ _.. I
28. Table Peg_ " 4 - _-_--- . I
29. Table 4'x3' for Printing/Fax
30. Table Writing (Size 4'x2' 6" )
"
"
1
1
--. ---
-------
- I ,

31. Teapoy " 1 -----

I
32. Teapoy_Verandah " 2 . ----
33. _Irollez for TV .. " 1 ---"._-_.
34. Wooden Shelves " 2
---- --
(Total items 34 only)

-._-----_ .
.._ ~ _-.. .... _._'----. -.:;.._-_ . _._-------....-
 , ,. \
/"'"./.I Appendix -C

/~CALE OF FURNITURE FOR MARRIED ACCOMMODATION FOR LT GENs OTHER THAN

/' PSOs AND EQUIVALENT RANKS IN NAVY AND AIR FORCE
-
Ser Description of item A/U Quantity Remarks
No
 @
, , Medium - 1
Small - 2
" --
2. Bath Stool 3
3. Bed Hard Double (Size 6'x6' 3") " 1
4. Bed Hard (Size 6'x3') " 4
-
5. Bin linen Multi purpose " 1 With ironing board
6. Book shelf steel " 1 Glazed
7. Cabinet Bathroom " Built in
8. Chair Computer " 1
9. Chair Dining " 8 With cushioned seat
10. _Chair Easy " 2
11. Chair Verandah " 6
12. Chair Writing " 1
13. Charpoy folding IP " 1 With hard to~ ..
14. Display showcase " 1 Shelves with glass slidinq
shutters
----------
15. Hat stand with mirror " 1
16. Ladder Aluminum " 1
17. Plate rack " 1
18. Rack Shoe Steel " 2
19. Recef2tacle " 1 PVC.
20. Side board " 1 -- - .. _ .... -- --- -. - -
21. Sofa set (5 seater cushioned)_ . Sets .~.
. ~--~
1 .. -------.---- -- '''-' ..
22. Stool Dressing " 3 . With cushioned seat
- .. -.---- -_.- ---- -----
23. Table bed side " 6 -- - - _.
24. Table Centre (Size 4'x2' ) Nos
"
1 -_ -------_--- - - -
25. Table Computer 1 ._------ --- _---
26. Table Dining (8 pers) " 1 ---------------
27. '-:rable Dressing (Ladies/dressing mirrors) " 2 1 + 1 Dressing mirror
--- ---
28. Table Peg " 4 ---------------- -
29. Table 4'x3' for Printing/Fax " 1 --_-_------------ ---
30. Table writing {Size 4'x2' 6"L " 1 --_---- --- ..

31. Teapoy " 1 -- --------- . .

32. TeaRoy Verandah " 2 ------_--_-_-- - -_- - -

33. Trolley for TV " 1 ---- --
34. Wooden shelves " 2 --- -_.

(Total items 34 only)

---:-- ... :..-:;.. ..... _ --_

 \ \
Appendix -0

SCALE OF FURNITURE FOR MARRIED ACCOMMODATION FOR MAJ GENs AND

EQUIVALENT RANK IN NAVY AND AIR FORCE
 - _ -
Ser Description of item AlU Quantity R-~arks
No , ,
1. Almirah Steel Nos 3 Large -1 (Half hanging),
Medium -1
Small - 1
2. Bath Stool " 3 PVC
3. Bed Hard Double (Size 6' X 6' 3" " 1 -
4. Bed Hard (Size 6" X 3' ) " 6
5. Bin Linen Multi l2urpose " 1 With lroning_~oa~d. --
6. Book shelf steel " 1 Glazed
----
7. Cabinet Bath Room " Built in
8. Chair computer " 1 --_--
9. Chair Dining " 8 With cushioned seat
10. Chair Easy " 2
11. Chair Verandah " 4
12. Chair Writing " 1 ---_---_. -----
13. Charpoy folding IP " 1 With hard top
14. Displa:t Showcase " 1 Shelves with glass sliding_shull ers
15. Hat stand with mirror " 1
16. Ladder Aluminum " 1
17. Plate rack " 1 ----
18. Rack shoe steel " 1
--_. --------
" 1 PVC
--19. Recel2tacle -
20. Side bQard '.
--------- Nos -. -,-------_._ ------------
I--
21. Sofa set ( 5 seater cushioned) Set 1 -------_. _--
22. Stool dressing " 3 With cushioned seat.
- ------- - -_-- - - -
23. Table bed side " 4 ---------.--- --- -- -
2ft. Table Centre ( Size 4' X 2')
--'--
" 1 --------- --
25. Table computer " 1 --------------- --
26. Table Dining ( 8 pers ) " 1
- ---- ------ -
1 + 1 Dressing mirror
I 2
27. Table Dressing (Ladies / "
Dressing mirror) -------------_ •. _- -----
28. Table l2e_g " 4 ---------- ----_--- --
29. Table writin_gJ§ize 4'x2' 6"1 " 1 -----------.- ----
30. Teapo " - --------- - -- ---- - - -
1
--
31. Teal2_~l0!eranc1ah " 1 -- - ---
32. Trolley for TV " 1
----
As
33. Wooden shelves "
required
-

(Total items 33 only)

{
,

Appendix -E
\ \

AND SEPARATJ;D FAMILIES OF MAJ GEN AND ABOVE AND EQUIVALENT

RANKS IN THE NAVY AND AIR FORCE
Description of item A/U Quantity Remarks

'"

-------

(Total items 30 only)

'. '.
Appendix -F
 OF FURNITURE FO MA ACCOMMODATION FOR OW
AND SEPARATED FAMILIES UPTO BRIG AND EQUIVALENT RANKS
IN THE NAVY AND AIR FORCE

Description of item A/U Quantity Rernaeks

"

"

01
01 PVC
01

cushioned

~
,
»,

",

1+1 dressing mirror

 ,
.
,
01

,
(Total r

items 26
only)

r
,
 \
Appendix -G

lE OF FURNITURE FOR MARRIED ACCOMMODATIO

FAMILY ACCOMMODATION: JCOs AND EQUIVALENT RANKS
IN THE NAVY AND AIR FORCE

Description of item AJU Quantity Remarks

Almirah Steel Medium ,

Book shelf

(Total items 18 only)

.. ...
";
- .
_--------
-._--- ---------
-
------

_. _
:
 "
SCALE OF FURNITURE FOR MARRIED ACCOMMODATION AND SEPARATED FAMILY
ACCOMMODATION: OR AND EQUIVALENT RANKS IN THE NAVY AND AIR FORCE

•
Ser Description of item AlU Quantity Remarks
No ~ ,
1 Almirah Steel Medium Nos 01
2 Chair Dining 04
3 Chair Verandah
If
04 -
-
4 Chair school with hand board If
0 ._-
5 Charl20y IP Nylon Newar . If
04
6 Peg table 02 ----_--
7 Rack shoe steel " 01 ---- _.- ---
8 Table dining (120X 90 If
01 - -- -_.
Cms)
9 Dressing mirror If
01 --~---..---
10 Table bed side If
02 _. _.
11 Peg set of 6 If
02 Built in

(Total items 11 only)

--- --.JP
1''''\
 ~.. '
,
.
" ,
'A _~:Cd_~_, _ CHIEF ENGINEER CEN COMM
....,

,., r
,

T' ie: 23010638 Works otel L2 'vV (1'1)e (~[st)

Engineer -Ill-Chief s 01 anct 1
Integrated Headquarters of r\-10U (1\11 i Iy)
Kashmir House. OliO PU
New Deihl - 1100 i i

JTUJG/SOr/PoI/E2VV (PFCI )-1 Dec OG

1·10 CE Southern Command. Pune

HO CE Eastern Command. Kolkata
HO CE Western Command. Chandimandir
HQ CE Northern Command, C/O 56 APO
1-10 CE South West Command. Jaipur
ADG (OF & DRDO)

HEVISION OF SCALE OF FURNITURE FOR MD ACCN

FOR DEFENCE SERVICES

'I. Observations of CEs Comd have been received on revisron of scale of furllrturl:-'
for md accn for Defence Services, issued under GOI. MOD letter No 3::) 105h9/Pol (Vv'ks
Proc)i1135/D-11 /D(Vv-1) dt 09 Oct 2006. Clarifications on these observauons are qrven
In succeeding paras.

2. Almirah Steel for Capts Md Accn. Almirah Steel Medunn (One No) has t·':'f311
subsequently authorized for md accn of Capt and below vide OMG's Branch Army 110
letter No ,351 05/79/Pol (Wks Proc) dt 07 Dec 2006.

3. TV Trolley for Capts Md Accn. Trolley for TV in md accn for Capts i:meJ below
was disallowed on tile grounds that they can not have same scale of Iurnituro as that of
mel accn for Majs and above. since it has more plinth area.
._
4. Chair Verandah for JCOs Md Accn. 02 Nos chair verandah have L\('('i j

authorized to JCO's rnd accn against 04 Nos authorized to OF-\ md accn su icc JCOs
,:Hr' auth additional three Nos Chair Easy (with cushion).

5. Oininq Table for JCOs Md Accn. Size of Dining Table in md accn fc;r .JCO~.,
is 90;...:90 ern. After taking into consideration the total furniture auth and Circulation SPd((,
required. the size of table was considered adequate.

G. Stool DreSSing for Maj Gen's Md Accn. 02 Nos Stool Drcssmq bl.'
procured against 03 Nos auth for me accn for Maj Gens. Lt Gens (~ PSOs. till Ci.1SC IS
taken up for reduction of Stool Dressing to 02 Nos.

. . _)f.
 ~006 11: 22 FAX 2005 . _ .CHIEF ENGINEER CEN COMM III 001
,•
-2-

7. Built -in Furniture, Following items of furniture wruch were earlier pr()vlcil.'c,1 ;,'
"r- "built-in" nave now been auth as loose items and these have to be prov.ded If! f1!:",', I:;:
seen to be built/DPR approved after issue of ibid GOlletter .-
 (<:1) Alrnirah Steel Large 01 (Majs only)
-
(b) 1300k Silelf 01 (rvi~js & Capts)
(c) Bin linen multi purpose 0'1 (Mars & Capts)
(d) Plate rack 0'1 (Majs & Capts)

!
I
(e)
(f)
Side board
Table dressing ladies
01 (Majs 8. Capts)
01 (Majs Capts)
(g) Table dressing Gents &
-02 (Majs). 0'1 (Capts. JCOs 8. or<)
8. Furniture Drawings

(a) Cushion for Chair Dining. Details of cushion to be provioco kl/

Chair Dining are specified in the Drg No FO/EC/MAP/'1 0

(b) Matress for Hard Bed, Matress is not to be provided along with hc1!rj
bed. Matress was shown in Org No FD/E6/MAP/108 for layout purpose only

9. CEs Central Comd and Southern Comd only. This disposes off your 1(_'[((.'/
Nos 906201/Fur/45/MAP dt 02 Dec 06 and 320301/4/Fur/207/E28(/\l dt '12 Dcc (.ii_,
respectively.

I .1,(,.-..- '" / A'A .

f[3harat Malik)
Col
Dir (E2W/PPC)
fOI E-in-C
Copy to:-

HQ DG MAP: For Info

Internal

All Sub Dtes

--'-"~-'-'

.·
 I)olicy letter No,24/2~)06
Tck230l9t09 Jt Ole Gen of Works ~Utility)
FAX-23019113 Engineer-in-Chief's I:"\';ll')~

] t Integrated HQ u!' \''; :;1) (/.(j~ly)

rl.:~(;LI(~~gmRli.COni Army I-IQ, Kashmir j louse
New Del hi - I I 00 1 I
36323lE/M (Map)/E4 (U I) Zb Dec 06

List A & H

HANDING !TAKING OF MD ACCN CONSTRUCTED BY DG MAP

1. Further to this HQ letter Nos

(a) E-in-C's DO letter No 232()(,/GD/TlllJ/DO/06 dated 29 June ()()

(b) 36323/E/I\1 (MAJ1) E4 (U1) dated 29 Nov 06 .

• (c) CE Comd's confheld at E-in-C's Branch on 21 Dec 06.

2. A large No. or married accommodation are being constructed under rvlAP Phase-I
with planning and execution by DG MAP. These married accommodations are provided
with superior specification in contrast to authorization as per Scale or ,/\CCI1 1983.

Specially the number of 15 A Power point has been increased drastically ana also electric
Geyser and Exhaust Fan have been provided in lCO's and OR's Married
Accommodations Possibly j'ic local MF~S auth are 110t aware whether adequate
measures were taken during pig stage to cater tor the additional load and maintenance of
quality of electricity in terms of Power Factor and Voltage Drop etc.

3. MES is required to take over the Md Accn on completion and maintain them
which includes payment of electricity tariff to State utilities Dept. Some of the completed
Md Accn have already been taken over Hom DO MAP and some serious problems have
been noticed afler taking over ';If the accn from DG MAP which could be due to faulty
pig. As an example the case pertaining to en: Sulur under CE (AI") nlHlgalure arc
elaborated in the succeeding paras.

4. GE Sulur took over rnd accn completed by DG MAP in Sept 06 and these accn
were occupied during Oct 06. The problems faced by GE Sulur since then are as under:-

(a) Recorded maximum Demand (RMD) against Contracted Maximum

Demand (CMD) of7)O KVA for the month of Oct 06 and Nov 06 arc as under: -

... /2
 -3-

8. It has been directed by the DGW that 'NO' rc[.)cat 'NO' actn will be taken oyer
by MES if problems of shuilnr nature ;IS brought out in Para 4 "hove Qr ally other
problems on account of faulty design and execution are noUced during the
handing/taking over proceedings.

9. You are also requested to confirm whether or not similar problems do exist in
your area for the rna
accn which have been taken over from DG MAP.

(RA Dubey)
Chief Engineer
Jt DGW (U)
For E-in-C

Copy to: -
.
[nternal

DDG (ppe) - Info and record please.