Minutes of Annual General Meeting of the Company

THE MINUTES OF THE FIRST ANNUAL GENERAL MEETING OF THE MEMBERS OF [NAM
E OF THE COMPANY] HELD ON [DATE] AT [TIME] AT [REGISTERED OFFICE]

PRESENT:

Directors:

[Name of the directors present]

Members:

[Name of the directors present]

CHAIRMAN

[Name of the Chairman] was voted to chair by show of hands. Thereafter the Chairman
occupied the Chair and conducted the proceedings of the meeting.

QUORUM

The Chairman ascertained the quorum and called the meeting to order.

REGISTER OF DIRECTOR’S SHAREHOLDING

Placing on the table the register of Director’s Shareholding maintained by the

Company pursuant to Section 307 of the Companies Act, 1956, The Chairman
informed the meeting that the said register would remain open and accessible
during the continuance of the meeting to every person having the right to attend

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Minutes of First Annual General Meeting of the Company

the meeting.

NOTICE OF THE MEETING

With the consent of the members present, the notice of the First Annual
General Meeting of the Company which has already been lying with
the members was taken as read. DIRECTOR’S REPORT

With the consent of the members present, the Director’s

Report as circulated among the members was taken as read.

AUDITORS REPORT

Auditors report as submitted by the Statutory Auditors of the

Company for the year ending 31st March, ________ was read
before the meeting by [Name
of the Chairman]
, Chairman.

ORDINARY BUSINESS

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Minutes of First Annual General Meeting of the Company

ITEM NO. 1 - TO RECEIVE, CONSIDER AND ADOPT THE

AUDITED BALANCE SHEET FOR THE PERIOD ENDED 31ST
MARCH, ______, THE PROFIT & LOSS ACCOUNTS AS ON
THAT DATE TOGETHER WITH REPORTS OF DIRECTORS
AND AUDITORS THEREON.

The Chairman invited the queries on the Audited Annual

Accounts of the Company and the Director’s Report and the
report of Auditor’s thereon. There being no queries thereafter [N
ame of the member]
, Member proposed the resolution
and [Name of the member]
seconded the same. The Chairman then put the resolution to
Vote by show of hands and same was passed unanimously as
an ordinary resolution.

“RESOLVED THAT the Audited Balance Sheet of the Company

as on 31 st March, _____ and the Profit & Loss A/c for the
year ended as on that date together with the reports of the
Board of directors and Auditors’ thereon be and are hereby
received, considered and adopted.”

ITEM NO. 2. RE-APPOINTMENT OF AUDITORS

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Minutes of First Annual General Meeting of the Company

[Name of the member], Member proposed the resolution and [N

ame of the member]
, seconded the same. The Chairman then put the resolution to
Vote by show of hands and same was passed unanimously as
an ordinary resolution.

"RESOLVED THAT pursuant to the provisions of section

224(1) of the Companies Act, 1956, [Name
of the Auditors],
Chartered Accountants
, [Address of the Auditors],
the retiring auditors of the company be and are hereby re-
appointed as a statutory auditors of the company to hold the
office from the conclusion of this meeting until the conclusion of
the next annual general meeting
at a remuneration as may be mutually agreed upon between
the Board of Directors and the Auditors, plus reimbursement of
service tax, out of pocket expenses.”

ITEM NO. 3. RE-APPOINTMENT OF DIRECTOR

[Name of the member]proposed the resolution and [Name of

the member]
, Member seconded the same. The Chairman then put the

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Minutes of First Annual General Meeting of the Company

resolution to Vote by show of hands and same was passed

unanimously as an ordinary resolution.

“RESOLVED THAT in accordance with the provisions of

Section 257 and all other applicable provisions, if any of the
Companies Act, 1956 [Name of the
director], who was
named as director in the Articles of Association of the Company
as a First director, and who holds office as such up to the date
of the ensuing Annual General Meeting and in respect of whom
the Company has received a notice in writing proposing his
candidature for the office of the Director, be and is hereby
appointed as a Director of the Company, liable to retire by
rotation."

ITEM NO. 4. RE-APPOINTMENT OF DIRECTOR

[Name of the member], Member proposed the resolution and [N

ame of the member]
seconded the same. The Chairman then put the resolution to
Vote by show of hands and same was passed unanimously as
an ordinary resolution.

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Minutes of First Annual General Meeting of the Company

“RESOLVED THAT in accordance with the provisions of

Section 257 and all other applicable provisions, if any of the
Companies Act, 1956 [Name of the
director], who was
named as director in the Articles of Association of the Company
as a First director, and who holds office as such up to the date
of the ensuing Annual General Meeting and in respect of whom
the Company has received a notice in writing proposing his
candidature for the office of the Director, be and is hereby
appointed as a Director of the Company, liable to retire by
rotation."

ITEM NO. 5. RE-APPOINTMENT OF DIRECTOR

[Name of the member], Member proposed the resolution and [N

ame of the member]
seconded the same. The Chairman then put the resolution to
Vote by show of hands and same was passed unanimously as
an ordinary resolution.

"RESOLVED THAT pursuant to the provisions of Section 257

and all other applicable provisions, if any, of the Companies
Act, 1956, [Name of the director], who was appointed as an
Additional Director of the Company under

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Minutes of First Annual General Meeting of the Company

Section 260 of the Companies Act, 1956 and whose term expires
at the ensuing Annual General Meeting of the company

and

for the appointment of whom the Company has received a

notice in writing proposing his candidature for the office of the
Director be and is hereby appointed as a Director of the
Company whose period of office will be liable to determination
by retirement of directors by rotation.

6. VOTE OF THANKS

There being no other business to transact, the

meeting concluded with a vote of thanks to the Chair.

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Minutes of First Annual General Meeting of the Company

Date:
CHAIR
MAN

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