STUDENT ATTENDANCE MONITORING SYSTEM

Abstract

Computers are affecting every sphere of human activities and bring about many
changes in traditional style of personal life and office works. The computer’s have invaded
every sphere of our life and have changed the way people communicate. Every enterprise
uses computer in some or other to process a variety of data. This project aims to introduce
computerization of Student Attendance Monitoring system for College. This portal is
developed based on the idea to automate the functions of the attendance system and keep the
attendance details about the student to produce various reports.

This project developed under Windows XP platform using Microsoft visual

basic..Net as the front end and MS-SQLServer as the back end. Windows has emerged, as a
powerful desktop operating system for catering to complex business needs such as
networking. Visual basic provides a graphical environment in which you visually design the
forms and controls that become the building blocks of your applications. We are using oracle
as the back end providing database support. It is a Relational Data Base Management System.

Modules
1. Student Details

2. Staff Details

3. Course Details

4. Semester Working Days

5. Attendance Details

6. Reports
1 . Student master

The student master enables the user to store the student details like student name
department, course and personal details.

2. Staff Master

The Staff Master is used to store staff details like staff name, staff id, etc.,

3. Course Master

The course master enables to maintain the course details on the college.

4. Semester Working days

This module is used to prepare the working days details of the particular semester.

This detail is prepared based on course.

5. Attendance Details

This module is used to store the attendance details of the student on the college. The
attendance detail is maintained separately by the each course on the department.

6. Reports

This module is used to get necessary reports like date wise, month wise and student
and department wise.
Hardware Specification

Processor : Pentium IV

Speed : 3GHZ

RAM capacity : 512 MB

CD-ROM drive : 52x speed

Keyboard : 104 keys (normal)

Mouse : Logitech (3 button mouse)

Printer : HP3745 DeskJet printer

Software Specification

Operating system : WINDOWS 7

Front End : Visual Basic.Net 2005

Back End : Microsoft SQlServer 2005

Study on Existing System

Existing system is automated manually. Human beings are having their own speed
limitations as they are not having any superhuman talents to maintain all the details. He had
to manually maintain different record for student details, Leave details, and attendance details
etc. There are a lot of inconsistencies to the existing system. References are to be made to a
large number of documents and it is time consuming. So it is necessary to computerize the
existing system to make it efficient, flexible and secure.

Limitations of the Existing system

The existing system has certain disadvantages. They are as follows:

It takes a lot of time since it has been done manually.

 Difficult to maintain large number of records.

 Retrieving data is time consuming.
 Low data storage capacity.
 Desired level of accuracy may not be achieved.
 Not user friendly.
Study on Proposed System

The proposed system is developed in order to surpass the hardships and

provide the necessary information instantaneously. Accuracy, Reliability, Speed, are some of
the virtues that clime for their performance and efficiency by the software. The automation of
the existing system provides quick service to maintain the attendance system in college.
Mainly there are three modules for this software, the modules are: -
1. Master Details
2. Leave registration
3. Attendance registration.

Advantages of Proposed System

There are certain features for the proposed system.

They are as follows:
 Easy access to users
 Faster feedback
 Avoids time constraints
 Avoids the paper works
 Easy search through the database
 Minimize the fuzz involved in manual entry