Greetings

Dear Mr. Surname

Dear Ms. Surname
Dear First name Last name
Dear Mr./Ms. First name Last name
Dear Dr. Last name
Dear Sir/Madam
Dear Gentlemen
Dear Dr./Prof./Judge Surname (Dr.-for Doctor; Prof.-for
Professor)
Or
Dear all
Dear colleagues
To whom it may concern - if we do not know the addressee
Dear Human Resources manager – if we know their title
but not their name
Note:
(Mr. – for male, Ms. – for female)
 Starting or the purpose of writing

I am writing in regards to….

I am writing to enquire about ……
Having seen your advertisement in…….. , I would like to….
I am writing to inform you…..
I am writing to confirm……
I received your address from ………………….. and would like to………
I would be interested in obtaining …….
I would be interested in receiving…………
I am contacting you for the following reason………
I am writing to request……….
I recently read about……….in……. and would like to ……..
I am writing to you about ……….
I am writing to you in connection with……
I am writing to check……
I am writing with regards to……
I am writing regarding………
I am writing in order to ask…………..
I am writing to follow up on…………..
I am writing to let you know …….
I am writing to tell you…
I am writing to thank you for ………..
I am writing you to invite you to ……..
I am writing to update you on ……………
I am writing to announce that ……..
I am writing to ask you a favour……
This is just a quick note to say…….
I am writing in reference to ……
I am writing to confirm …..
I am writing to apply for the post of …..
 Referring to previous contact

Thank you for getting back to me so quickly.

Thank you for your letter of …. offering me the position of …..
I am delighted to accept the position of …..
Thank you for your phone call this morning/yesterday.
Thank you for your email of April 4th.
Thank you for your email about …….
Thank you for contacting me.
Thank you for your quick reply.
Thank you for your interest in….
Thank you for informing about…….
Thank you for your help with………..
In reply to your request…………..

Thank you for your letter regarding …….

I would like to confirm the main points we discussed yesterday.
With the reference to our phone conversation Monday, January 18 th,…….
Thank you for finding time to……..
As promised, I am sending you …….
As we discussed, I am writing to you to…..
Thank you for sending me…………….
Thank you for contacting me about……………
It was nice to meet you ………….
Sorry for my late reply.
Thank you for finding time to meet me.
Thank you for finding time to talk to me.
Thank you for finding time to attend………..
 Offering help
Making a request
I would be pleased to…
I would appreciate it if you…….. I am quite willing to…..
I would be grateful if you could…… I would be happy to….
Could you possibly tell me ….. Would you like me to……
Could you let me have…………
Could you please send me……
In addition, I would like to receive ………
It would be helpful if you could send me………………
I am interested in obtaining…………
I am interested in receiving………..
I would appreciate your immediate attention to this matter.
Please let me know what actions you propose to take.
I am writing to inquire about
Complaining
I am writing to express my dissatisfaction with……
I would like to query that…….
Apologizing I am writing to complain about ……..
Please note that ……
I regret any inconvenience caused by…….
I would like to apologize for the ……..
I am sorry for …….
Once again, please accept my apologies for ……… Giving good news
I am delighted to inform you that……
I am pleased to announced that …..
You will be pleased to learn that …..
Giving bad news
I am afraid it would be not possible to …..
I regret to inform you that …… Enclosing documents
Unfortunately I am not able to ….
Unfortunately I cannot … Please find enclosed……
After careful consideration I have decided to …… You will find enclosed…..
I am enclosing …….
Please find attached…..
You will find attached….
I am attaching ……
 Closing remarks
Thank you for taking this into consideration.
Thank you for considering this application.
I should be pleased to attend an interview.
If you require more information, let me know.
If you require any further information about …..please do not hesitate to contact me.
If I can help in any way, please do not hesitate to contact me.
Thank you for your help.
I hope you can settle this matter to my satisfaction.

If I can be of any further assistance, please let me know.

Looking forward to hearing from you.
Looking forward to your comments.
I would appreciate a replay at your earliest convenience.
An early reply would be appreciated.
I would be pleased to do business with your company.
I would be happy to have an opportunity to work with your company.
I look forward to successful working relationship in the future.
Please let me know if that is acceptable with you.
Please let me know if you need an extension.
Any assistance you could give me in this matter would be gratefully accepted.

Endings
Sincerely
Yours sincerely
Sincerely yours
Yours faithfully