WB EDistrict User Manual Applicant Annual Filing of Returns 0.3 7apr15

User Manual
on
Annual Filing of
Returns Service
for
State-wise Rollout
of
e-District MMP
in
West Bengal
User Manual
On
Annual Filing of Returns
Service
For
State-wise Roll Out

of
e-District MMP
in
West Bengal
CAUTION
This document is released by the SI - ER Software Development Group of CMC

Limited.
The information contained in this document is confidential and no part of this

document may be reproduced, stored in a retrieval system or transmitted in any
form or by any means, electronic, mechanical, photocopying, recording or
otherwise, without the prior written consent of CMC Limited.
ANY QUERIES OR SUGGESTIONS SHOULD BE FORWARDED TO:
The Regional SI Head

CMC Limited
28, Camac Street,
Kolkata – 700 016
Document Control:
Document No. CMC-WB-eDistrict-User-Manual
Version No. 0.3
Prepared By CMC Limited
Release Date 7th April, 2015
Template Effective Date 28th December, 2001
Template Version 05
Revision Control Information
File Name : WB_eDistrict_User_Manual_Applicant_Annual_Filing_of

_Returns_0.3_7Apr15
File : 06/04/2015
Creation
Date
Author(s) : Priyanka Das
Approver(s) : Tarun Kar
Document
Sr. Section Document
Nature of Amendment Release Remarks
No. Number Version No.
Date
Sent for
1 - Draft 0.1 25/11/2014
Review
Sent for
2 - Draft 0.2 16/01/2015
Review
Screens updated and
manual was divided into Sent for
3 - 0.3 07/04/2015
two parts according to the Review
user’s role
Table of Contents
1 INTRODUCTION ............................................................................................................... 8
1.1 Application Overview ......................................................................................................... 8
1.2 Functional Scope of the System ....................................................................................... 8
1.3 User Role and Access Right ............................................................................................. 8
1.4 Document Usage Description ........................................................................................... 9
1.5 Related Documents ........................................................................................................... 9
1.6 Customer Support ............................................................................................................. 9
1.7 Acronyms and Abbreviations ............................................................................................ 9
2 GETTING STARTED FOR WEST BENGAL EDISTRICT APPLICATION .................... 10

2.1 Login to the Application ................................................................................................... 10
2.2 Home Page ..................................................................................................................... 10
2.3 Apply to Services ............................................................................................................ 11
2.4 Apply to Annual Filing of Returns .................................................................................... 11
2.4.1 Filling up the Application Form ............................................................................. 13
2.4.2 View Application Details ....................................................................................... 19
2.4.3 Uploading Supporting Documents ....................................................................... 20
2.4.4 Application Submission ........................................................................................ 20
2.4.5 Application Acknowledgement ............................................................................. 21
3 GETTING STARTED FOR APPROVAL MECHANISM ................................................. 23
3.1. APPROVAL MECHANISM: DEALING ASSISTANT ..................................................... 23
4 PAYMENT BY APPLICANT ........................................................................................... 24
5 APPROVAL MECHANISM: DEALING ASSISTANT ..................................................... 27
6 APPROVAL MECHANISM: FINAL APPROVAL (DTO) ................................................ 28
7 GETTING THE CERTIFICATE FOR ANNUAL FILING OF RETURNS ......................... 29
8 SYSTEM SET-UP ........................................................................................................... 32

8.1. System Start up Parameters ........................................................................................... 32
8.2. Master File Set-up ........................................................................................................... 32
8.3. Business Rules ............................................................................................................... 32
8.4. Print Set-up ..................................................................................................................... 32
9. APPLICATION DETAILS ............................................................................................... 33

9.1. Module Name .................................................................................................................. 33
9.1.1. Function Name ..................................................................................................... 33
10. REPORTS / QUERY ....................................................................................................... 34

10.1. Report / Query Title ......................................................................................................... 34
10.1.1. Selection Rules .................................................................................................... 34
10.1.2. Description ........................................................................................................... 34
10.1.3. Report / Query Layout .......................................................................................... 34
11. INTERFACES ................................................................................................................. 35

11.1. Interfaces to other systems ............................................................................................. 35
11.2. Data Files Upload / Down Load ...................................................................................... 35
11.2.1. Description ........................................................................................................... 35
11.2.2. File Format ........................................................................................................... 35
12. MESSAGES AND CORRESPONDING ACTION ........................................................... 36
BIBLIOGRAPHY .............................................................................................................................. I
GLOSSARY ..................................................................................................................................... II
INDEX ............................................................................................................................................. III

List of Figures
Figure 1: West Bengal eDistrict Login Page .................................................................................. 10

Figure 2: Home Page .................................................................................................................... 11
Figure 3: Apply to Services ............................................................................................................ 12
Figure 4: Other Means of Apply to Service ................................................................................... 12
Figure 5: Instruction and Requirements for Annual Filing of Returns ........................................... 13
Figure 6: Search Society/ Firm/ Non-Trading Corporation Details ................................................ 13
Figure 7: Applicant’s Basic Information ......................................................................................... 14
Figure 8: Society/ Association Details ........................................................................................... 15
Figure 9: Address of Registered Office of the Society / Association ............................................. 15
Figure 10: Annual General Meeting Details .................................................................................. 16
Figure 11: Name of Auditor ........................................................................................................... 16
Figure 12: Address of Auditor ........................................................................................................ 17
Figure 13: Name of President or Secretary ................................................................................... 18
Figure 14: View Application Details for Annual Filing of Return .................................................... 19
Figure 15: Supporting Document Details for Annual Filing of Returns .......................................... 20
Figure 16: View Application Details with Supporting Documents for Annual Filing of Returns ..... 21
Figure 17: Application Acknowledgement ..................................................................................... 22
Figure 18: Payment Pending Application ...................................................................................... 24
Figure 19: Selecting Service Name for Payment-Pending Application ......................................... 24
Figure 20: List of Payment-Pending Applications.......................................................................... 25
Figure 21: Payment Page for Annual Filing of Returns ................................................................. 25
Figure 22: Online Payment for Annual Filing of Returns ............................................................... 25
Figure 23: Offline Payment for Annual Filing of Returns ............................................................... 26
Figure 24: Payment Submission with Uploaded Payment Receipt ............................................... 26
Figure 25: Approved Application ................................................................................................... 29
Figure 26: Selecting Service Name ............................................................................................... 29
Figure 27: List of Approved Applications ....................................................................................... 30
Figure 28: Acknowledgement for Receipt of Annual Filing of Return............................................ 31
West Bengal eDistrict Annual Filing of Returns
1 Introduction
1.1 Application Overview

e-District is the project that aims at electronic delivery of identified high volume citizen centric
services, at district and sub district level by utilizing the four pillars of infrastructure namely,
SDCs, SWANs, SSDGs, Kiosks and CSCs, optimally to deliver public services electronically to
citizens at their door steps.
e-District has been envisaged by Government of West Bengal as automation of workflow and
internal processes of District Administration for providing services to the citizens. This project is of
paramount importance to the State as it would help in moving towards electronic workflow system
for the district administration and help in providing efficient individual department services through
Common Service Centres (CSCs) and Kiosk Centres, which would be the primary front end
channels as envisaged in the project.
1.2 Functional Scope of the System
Certification will be generated either from CSCs, Kiosk Center or at the Registrar’s office / District
Level Treasury Office / Additional Treasury Office / DM office of concerned District.
The system is intended for electronification of the Annual Filing of Returns of Firms, Societies and
non-Trading Corporations process. Scope of the system mainly includes Application Submission,
Approval and Report Generation Process. The System also allows the status inquiry for the
application submitted and maintaining the Electronic Register.
System will be implemented at following places for the purpose

 CSC
 Kiosk Centres
 Registrar’s office / District Level Treasury Office / Additional Treasury Office / DM office
Approval of the application will be done at the Registrar’s office / District Level Treasury Office /
Additional Treasury Office / DM office of concerned District and necessary notification will be also
be sent to applicant/citizen.
1.3 User Role and Access Right

This section describes the roles and access rights of various users that WB eDA supports
Access Rights
Role
Create Read Update Delete
Registrar/ District
Able to read / view Able to approve / reject
Level Treasury
N/A the submitted request the submitted request for N/A
Officer/ Additional
for respective district respective district
Treasury Officer
Able to read / view
Dealing Assistant N/A the submitted request N/A N/A
for respective district
Able to Able to read/ view Able to update the Able to delete
Kiosk/CSC operator/
create new the saved request saved request after the the saved
Citizen
request and its status application is sent back request
CMC Limited Confidential Page: 8 of 39

Version No.: 0.3 07 April 2015
1.4 Document Usage Description

This User Manual describes the procedure of Application Submission, Approval and Report
Generation process in West Bengal eDistrict application.
1.5 Related Documents

Software Requirement Specifications
1.6 Customer Support

The Regional SI Head
CMC Limited
28, Camac Street,
Kolkata – 700 016
1.7 Acronyms and Abbreviations

ADM(G) Additional District Magistrate
AIN Application Identification Number
ALC Assistant Labour Commissioner
AR Additional Registrar
ASO Assistant Statistical Officer
BCW Backward Class Welfare
BCWI Backward Class Welfare Inspector
BDO Block Development Officer
BI Block Inspector
CEO Chief Executive Officer
CSC Common Service Centre
DA Dealing Agent
DTO District Level Treasury Officer
DM District Magistrate
E-District Electronic District
EO Enquiry Officer
ETaal Electronic Transaction Aggregation & Analysis Layer
LWFC Labour Welfare Facilitation Centre
MMP Mission Mode Project
MSDG Mobile Services Delivery Gateway
RLO Regional Labour Offices
SDC State Data Centre
SDO Sub-Divisional Officer
SMS Short Messaging Service
SRS Software Requirement Specifications
SSDG State e-Governance Services Delivery Gateway
SWAN State Wide Area Network
UAIN Unique Application Identification Number
Webel West Bengal Electronic Industry Development Corporation Limited
WB e-District application notifies the applicant about the status of the application via SMS and
email. Similarly the approver gets notification from the system for the pending applications.

2 Getting Started for West Bengal eDistrict Application
2.1 Login to the Application

In order to log in to the West Bengal eDistrict Application, the user should open an internet browser,
type the <site url> in the address bar and press Enter. West Bengal e-District Application login page
appears as below:
Figure 1: West Bengal eDistrict Login Page
The login page contains ‘Welcome’ message for the users of West Bengal eDistrict application. Login
option is for Admin/ Kiosk User and Other User. The user can select the language (English/ Bengali)
from the drop down. Enter User Name and Password and type the Captcha as it appears in the screen.
Press Login to enter the home page of the application.
If the applicant is registering into the system for the first time, he/ she will have to click on Citizen
Registration. If the applicant has forgotten the password, click Forgot Password.
The citizen or CSC/ kiosk operator will log in to the system to apply for Annual Filing of Returns.
2.2 Home Page

After login to West Bengal eDistrict, the Home page appears. It shows the comprehensive list of
services under Department and District column. Total Count is displayed for the total number of
applications for all services till the last update.
Figure 2: Home Page
2.3 Apply to Services

Click on ‘Apply to Services’ to view the list of services under different modules. The modules are: Social
Welfare Schemes, Registration of Societies, Land Records and Revenue Court Services, Services of
Labour Department, Certificates, Licenses and Grievance Redressal/ RTI. Click on the specific service
name the user wants to apply for.
2.4 Apply to Annual Filing of Returns

In order to apply for ‘Annual Filing of Returns’, click on the service name under ‘Registration of
Societies’ module.

Figure 3: Apply to Services
It is also possible to apply for specific service by clicking on the service name. ‘Annual Filing of Returns’
Service is available under the column ‘Department’.
Figure 4: Other Means of Apply to Service
After clicking on the service name ‘Instruction and Requirements for Annual Filing of Returns’ page
opens as below:

Figure 5: Instruction and Requirements for Annual Filing of Returns
The applicant can take a print out of this page by clicking on Print button.
The applicant will have to click on Apply button in order to apply for ‘Annual Filing of Returns’.
2.4.1 Filling up the Application Form

After the applicant selects new application for ‘Annual Filing of Returns’, application form appears as
below. The applicant must fill up the registration number and name of the society to search for the
application details provided during Registration of Societies.
Figure 6: Search Society/ Firm/ Non-Trading Corporation Details
Search Society/ Firm/ Non-Trading Corporation Details
 Registered No. of the Society:

This is a mandatory text box field. The applicant will have to manually enter the registered number of
the society as a search parameter.

 Name of the Society:

This is a mandatory text box field. The applicant will have to manually enter the name of the society as
a search parameter.
 Search:
The applicant will have to click this button to search for society / firm / non-trading corporation details.
On clicking the ‘Search’ button, application details open as below:
Figure 7: Applicant’s Basic Information
Applicant’s Basic Information:
 Salutation:
The salutation of the applicant is displayed here, as selected during Registration of Societies.
 First Name:
The first name of the applicant is displayed here, as entered during Registration of Societies.
 Middle Name:
The middle name of the applicant is displayed here, if entered during Registration of Societies.
 Last Name:
The last name of the applicant is displayed here, as entered during Registration of Societies.
 Date of Birth:
The date of birth of the applicant is displayed here in dd/mm/yyyy format, as entered during Registration
of Societies.
 Age:
The age of the applicant is automatically calculated and displayed in this field.
 Gender:
The gender of the applicant is displayed here, as selected during Registration of Societies.
 Date of Application:
The field displays system date and time during the time of application for Registration of Societies.
 Mobile No.:
The mobile number of the applicant is displayed here, if entered during Registration of Societies.

 E-mail:
The email id of the applicant is displayed here, if entered during Registration of Societies.
 Aadhaar Card No:

The Aadhaar Card No.of the applicant is displayed here, if entered during Registration of Societies.
Figure 8: Society/ Association Details
Society/ Association Details:
 Name of the Association:

Name of the Association is displayed here, as entered during Registration of Societies.
 Object of the Association:

Object of the Association is displayed here, as entered during Registration of Societies.
Figure 9: Address of Registered Office of the Society / Association
Address of Registered Office of the Society / Association:
 Country:
The Country of the applicant is displayed here, as selected during Registration of Societies.
 State:
The State of the applicant is displayed here, as selected during Registration of Societies.
 District:
The District of the applicant is displayed here, as selected during Registration of Societies.
 Sub-division:
The Sub-division of the applicant is displayed here, as entered during Registration of Societies.
 Rural or Urban:
Rural/ Urban will be displayed here, as selected during Registration of Societies.
 Block/ Municipality/ Corporation:

Block/ Municipality/ Corporation will be displayed here, as selected during Registration of Societies.
 Block/ Municipality/ Corporation Name:

Block/ Municipality/ Corporation Name of the applicant will be displayed here, as selected during
Registration of Societies.

 Village or Ward:
Village or Ward Name will be displayed here, as entered during Registration of Societies.
 Police Station:
Police Station is displayed here, as entered during Registration of Societies.
 Post Office:
Post Office is displayed here, as entered during Registration of Societies.
 Address Line1:
Address Line 1 is displayed here, as entered during Registration of Societies.
 Address Line2:
Address Line 2 is displayed here, if entered during Registration of Societies.
 Pin Code:
6 digit Pin Code is displayed here, as entered during Registration of Societies.
 Save and Next:

The applicant has to click this button to save the data entered and move to the next page.
Figure 10: Annual General Meeting Details
Annual General Meeting Details:
 Date of annual general meeting:

This is a mandatory date field, where the applicant has to enter the date of annual general meeting in
dd/mm/yyyy format.
 Date of previous annual general meeting:

This is a mandatory date field, where the applicant has to enter the date of previous annual general
meeting in dd/mm/yyyy format.
 Number of members on the date of the annual general meeting:

This is a numeric field, where the applicant has to enter the number of members on the date of the
annual general meeting.
Figure 11: Name of Auditor

Name of Auditor:
 Salutation:
This is a mandatory drop-down field. The applicant will have to select the salutation from the drop-down
list.
 First Name:
This is a mandatory text box field. The applicant has to manually enter the first name in this text box. No
abbreviation or short form of the name is allowed.
 Middle Name:
This is an optional text field. The applicant has to manually enter the middle name in this text box, if
required.
 Last Name:
This is a mandatory text box field. The applicant has to manually enter the last name in this text box.
Figure 12: Address of Auditor
Address of Auditor:
 Country:
This is a mandatory drop-down field. If the auditor lives within India, rest of the fields (till Post Office) will
be enabled. But if the auditor lives outside India, the applicant will have to select ‘Other’ for Country and
rest of the fields (till Post Office) will be disabled.
 State:
This is a mandatory drop-down field. If the auditor lives within West Bengal, rest of the fields (till Post
Office) will be enabled. But if the auditor lives outside West Bengal, the applicant will have to select
‘Other’ for State and rest of the fields (till Post Office) will be disabled.
 District:
This is a conditional mandatory drop-down field. If the applicant has selected West Bengal for State, he/
she will have to select the district from the drop-down list.
 Sub-division:
This is a conditional mandatory drop-down field. The list appears as per the district selected. The
applicant has to select the sub-division from the list.
 Rural or Urban:
This is a mandatory drop-down field. The applicant has to select either rural or urban from the list for
the present address.
 Block/ Municipality/ Corporation:

This is a conditional mandatory drop-down field. The applicant has to select either block or municipality
or corporation from the list for the present address. If the applicant has selected ‘Rural’ for the previous
field, it will only display ‘Block’, but if the applicant has selected ‘Urban’ for the previous field, it will
display ‘Municipality / Corporation’.
 Block/ Municipality/ Corporation Name:

This is a conditional mandatory field. The list displays the names of block/ municipality/ corporation as
per the sub-division selected. The applicant has to select the appropriate name from the list.
 Ward No.:
This is an optional text box field. The applicant has to manually enter the ward no. in this text box.
 Police Station:
This is an optional text box field. The applicant has to manually enter the name of the Police Station in
this text box.
 Post Office:
This is an optional text box field. The applicant has to manually enter the name of the Post Office in this
text box.
 Enter Address Line1:

This is a mandatory text box field. The applicant has to manually enter the address line 1 in this text
box.
 Enter Address Line2:

This is an optional text box field. The applicant has to manually enter the Address Line 2, if required.
 Pin Code:
This is a mandatory numeric field. The applicant has to manually enter the 6 digit pin code in this field.
Figure 13: Name of President or Secretary
Name of President or Secretary:
 Salutation:
This is a mandatory drop-down field. The applicant will have to select the salutation from the drop-down
list.
 First Name:
This is a mandatory text box field. The applicant has to manually enter the first name in this text box. No
abbreviation or short form of the name is allowed.
 Middle Name:
This is an optional text field. The applicant has to manually enter the middle name in this text box, if
required.
 Last Name:
This is a mandatory text box field. The applicant has to manually enter the last name in this text box.
 E-mail:
This is an optional text box field. The applicant can enter email id in this field.
 Mobile No.:
This is an optional numeric field. The applicant can enter 10 digit mobile no. in this field.
 Date of Application:
This is a mandatory date field. The field automatically takes system date and time.
 Application Submission Mode:

This is a mandatory drop-down field. The applicant will have to select the mode of application
submission (Online / Offline) from the drop-down list.
 Declaration of Approval:
The applicant will have to select ‘I Accept’ check box if the information provided is true.
 Reset:
If the applicant wants to reset the data entered, it is required to click on ‘Reset’ button.
 Save Draft:
The applicant can save the filled up application by clicking Save Draft button.
 Save and Next:

If the applicant wants to save the data entered and proceed to the next step of application, he / she will
have to select ‘Save & Next’ button.
2.4.2 View Application Details

After the applicant fills up the application form and clicks Save & Next button, application details
become visible. The applicant can either proceed further by attaching supporting documents, or edit
application or cancel it, or might take a print out of this page.
Figure 14: View Application Details for Annual Filing of Return
 Attach Supporting Document:

This button is to take the applicant to the next step, where the applicant can attach supporting
documents required for the Annual Filing of Returns.
 Edit Application:
If the applicant wants to alter / modify the application, he / she will have to click this button.
 Print:

This button is for taking the print out of the ‘View Application Details’.
 Cancel:
This button is to cancel the application procedure.
2.4.3 Uploading Supporting Documents

When the applicant clicks on Attach Supporting Document button, following page opens:
Figure 15: Supporting Document Details for Annual Filing of Returns
The supporting document types are Audited accounts, Annual Report, Executive Committee,
Completed Form VI and Other Document. Except the other document, rest of the documents are
mandatory. The applicant will have to select the document name from the drop-down list for each type
of supporting document. The applicant can upload the supporting documents by clicking Choose File
button. After uploading all the mandatory supporting documents, the applicant should click on Save &
Next button to proceed further. The applicant can also select Save Draft button to save the application
as a draft.
2.4.4 Application Submission

The applicant can view the application details and supporting document list before the submission of
the application form for Annual Filing of Returns.

Figure 16: View Application Details with Supporting Documents for Annual Filing of Returns
 Submit:
Applicant should click this button for submitting the application.
 Edit Application:
If the applicant wants to alter / modify the application, he / she will have to click this button.
 Edit Supporting Document:

If the applicant wants to alter / modify the supporting document, he / she will have to click this button.
 Print:
This button is for taking the print out of the ‘View Application Details’.
 Cancel:
The applicant might click on this button to cancel the application procedure.
2.4.5 Application Acknowledgement

When the application is successfully submitted, the applicant receives an acknowledgement. This
contains the application summary and the contact details of the person to be contacted with.

Figure 17: Application Acknowledgement
The applicant can either take a print out of the application acknowledgement by clicking ‘Print’ button or
can click on ‘Finish’ button to complete the process.

3 Getting Started for Approval Mechanism

Approval Mechanism for Annual Filing of Returns involves District Level Treasury Officer (DTO) and
Dealing Assistant. The Dealing Assistant will verify the completeness and correctness of the
application and supporting documents. If the application and documents are correct, the Dealing
Assistant will notify the applicant for payment. If the application is not correct, the DA will send back
the application to the applicant for correction or can reject it with reason. The applicant will make
payment (either online or by offline mode) after receiving the notification from the Dealing Assistant. If
the payment is made by TR challan (offline mode) the Dealing Assistant will check whether the
payment amount is correct or not. If the payment is made correctly, the Dealing Assistant will forward
the application to DTO for final approval. If the payment amount is not correct, the Dealing Assistant
will send back the application for correct payment. For the applications with correct payments, the
DTO will log into the eDistrict system and approve it with digital signature. The system will notify the
applicant about delivery and database update. The applicant will be able to view the acceptance
status after login into the system.
3.1. Approval Mechanism: Dealing Assistant

The Dealing Assistant will verify the completeness and correctness of the application and supporting
documents. If the application and documents are correct, the Dealing Assistant will notify the
applicant for payment. If the application is not correct, the DA will send back the application to the
applicant for correction or can reject it with reason.

4 Payment by Applicant
After the Dealing Assistant assesses the fees, the applicant is notified via status updation / e-mail /
SMS for payment. In this case the applicant (citizen / CSC / kiosk operator) will have to login to the
system again by typing the <site url> in the address bar of an internet browser and entering correct
user id and password. The Home Page appears as below. In order to complete the payment
procedure, the applicant will have to click on ‘Payment Pending Application’ (refer to the highlighted
part in the screen).
Figure 18: Payment Pending Application
‘List of Payment-Pending Application’ page opens as below. The user will have to click the proper
service from the drop down list of ‘Please Select Service Name’ list-field. After the user has selected
‘Annual Filing of Return’ service, he/ she will have to click on ‘Search’ button to view the list of
payment pending application for that service.
Figure 19: Selecting Service Name for Payment-Pending Application
On clicking ‘Search’ button, the list of Payment Pending Applications opens as below:

Figure 20: List of Payment-Pending Applications
On clicking ‘Action’ for a specific application, ‘Payment Page’ appears as below. The applicant can
pay the amount in two modes- Online Payment (Payment Gateway) and Offline Payment. The
applicant has to select the appropriate radio button to select the correct mode of payment.
Figure 21: Payment Page for Annual Filing of Returns
Payment Gateway
If the applicant opts for online payment through Payment Gateway (GRIPS Payment), the applicant
has to select Payment Mode from the drop-down list, enter the Payment head / head of account,
Payment amount and Total payment amount. After all the mandatory fields are filled up, the applicant
has to click ‘Pay’ button to make the payment.
Figure 22: Online Payment for Annual Filing of Returns

If the applicant selects ‘Offline Payment’ mode, he can pay the amount by cash in brick and mortar or
by TR challan. The applicant must upload the scanned receipt for annual filing of returns.
Figure 23: Offline Payment for Annual Filing of Returns
Once done with the procedure, message for successful upload of payment receipt appears as below.
The applicant has to click on ‘Submit’ button to submit the application to the approver.
Figure 24: Payment Submission with Uploaded Payment Receipt

5 Approval Mechanism: Dealing Assistant

After the applicant makes the payment, Dealing Assistant will check the payment amount. If the
payment amount is correct, then the Dealing Assistant will have to forward it to Registrar / District
Level or Additional Treasury Officer for further processing. Otherwise, the DA will reject the
application with reason or sent back to the applicant again for correction and resubmission.

6 Approval Mechanism: Final Approval (DTO)
Dealing Assistant will forward the application to DTO for final approval. If the payment amount is not
correct, the Dealing Assistant will send back the application for correct payment. For the applications
with correct payments, the DTO will approve application with digital signature.

7 Getting the Certificate for Annual Filing of Returns

In order to view/ receive the Digitally Signed certificate of Annual Filing of Returns, the applicant
(Citizen/ CSC/ Kiosk Operator) will have to login to the system again by typing the <site url> in the
address bar of an internet browser and entering correct user id and password. The Home Page
appears as below. In order to get the certificate, the applicant will have to click on ‘Approved
Application’ (refer to the highlighted part in the screen).
Figure 25: Approved Application
The ‘List of Approved Applications’ page opens as below, where the applicant will have to select the
service name from ‘Please Select Service Name’ list field.
Figure 26: Selecting Service Name
After the applicant selects ‘Annual Filing of Returns’ as service name and clicks on ‘Search’ button,
the list of approved applications for the service will be displayed as below:

Figure 27: List of Approved Applications
The user will have to click on the ‘Certificate’ icon for a particular application to get the certificate for
‘Annual Filing of Returns’.

Figure 28: Acknowledgement for Receipt of Annual Filing of Return

8 System Set-up
8.1. System Start up Parameters

NA
8.2. Master File Set-up

NA
8.3. Business Rules

As per the SRS related to ‘Annual Filing of Returns’
8.4. Print Set-up

NA

9. Application Details
9.1. Module Name
9.1.1. Function Name

NA
9.1.1.1. Purpose
NA
9.1.1.2. Menu Navigation

NA
9.1.1.3. User Group

NA
9.1.1.4. Form Layout

NA
9.1.1.5. Activation Options

NA
9.1.1.6. Form Description

NA

10. Reports / Query
10.1. Report / Query Title

NA
10.1.1. Selection Rules

NA
10.1.2. Description
NA
10.1.3. Report / Query Layout

NA

11. Interfaces
11.1. Interfaces to other systems

NA
11.2. Data Files Upload / Down Load
11.2.1. Description
NA
11.2.2. File Format

NA

12. Messages and Corresponding Action

NA

Bibliography
i
Glossary
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Index
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WB EDistrict User Manual Applicant Annual Filing of Returns 0.3 7apr15

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WB EDistrict User Manual Applicant Annual Filing of Returns 0.3 7apr15

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Copyright:

Verfügbare Formate

User Manual

State-wise Roll Out

This document is released by the SI - ER Software Development Group of CMC

The information contained in this document is confidential and no part of this

ANY QUERIES OR SUGGESTIONS SHOULD BE FORWARDED TO:

The Regional SI Head

File Name : WB_eDistrict_User_Manual_Applicant_Annual_Filing_of

2 GETTING STARTED FOR WEST BENGAL EDISTRICT APPLICATION .................... 10

3 GETTING STARTED FOR APPROVAL MECHANISM ................................................. 23

3.1. APPROVAL MECHANISM: DEALING ASSISTANT ..................................................... 23

4 PAYMENT BY APPLICANT ........................................................................................... 24

5 APPROVAL MECHANISM: DEALING ASSISTANT ..................................................... 27

6 APPROVAL MECHANISM: FINAL APPROVAL (DTO) ................................................ 28

7 GETTING THE CERTIFICATE FOR ANNUAL FILING OF RETURNS ......................... 29

8 SYSTEM SET-UP ........................................................................................................... 32

9. APPLICATION DETAILS ............................................................................................... 33

10. REPORTS / QUERY ....................................................................................................... 34

11. INTERFACES ................................................................................................................. 35

12. MESSAGES AND CORRESPONDING ACTION ........................................................... 36

INDEX ............................................................................................................................................. III

Figure 1: West Bengal eDistrict Login Page .................................................................................. 10

1.1 Application Overview

1.2 Functional Scope of the System

System will be implemented at following places for the purpose

1.3 User Role and Access Right

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1.4 Document Usage Description

1.5 Related Documents

1.6 Customer Support

1.7 Acronyms and Abbreviations

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2 Getting Started for West Bengal eDistrict Application

2.1 Login to the Application

Figure 1: West Bengal eDistrict Login Page

2.2 Home Page

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Figure 2: Home Page

2.3 Apply to Services

2.4 Apply to Annual Filing of Returns

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Figure 3: Apply to Services

Figure 4: Other Means of Apply to Service

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Figure 5: Instruction and Requirements for Annual Filing of Returns

2.4.1 Filling up the Application Form

Figure 6: Search Society/ Firm/ Non-Trading Corporation Details

Search Society/ Firm/ Non-Trading Corporation Details

 Registered No. of the Society:

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 Name of the Society:

On clicking the ‘Search’ button, application details open as below:

Figure 7: Applicant’s Basic Information

Applicant’s Basic Information:

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 Aadhaar Card No:

Figure 8: Society/ Association Details

Society/ Association Details:

 Name of the Association:

 Object of the Association:

Figure 9: Address of Registered Office of the Society / Association

Address of Registered Office of the Society / Association:

 Block/ Municipality/ Corporation:

 Block/ Municipality/ Corporation Name: