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DocumentCentre C400/320/240 Series

User Guide (Printer/Scanner)


This PDF file is best viewed using Acrobat Reader 5
Using the printer to print copies of bank notes or securities is illegal and punishable, regardless of whether they
are being used.

Microsoft, MS-DOS, Windows, Windows NT, Microsoft Network are trademarks or registered trademarks of
Microsoft Corporation in the U.S. and other countries.
Novell, NetWare, IntranetWare, NDS are registered trademarks of Novell, Inc. in the United States. and other
countries.
Adobe, Acrobat, PostScript, Postscript 3, and the PostScript logo are trademarks of Adobe Systems Incorporated.
Apple, AppleTalk, EtherTalk, LocalTalk, Macintosh, Mac OS, TrueType are registered trademarks of Apple
Computer, Inc.
Intel and Pentium are trademarks or registered trademarks of Intel Corporation.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open
Company Ltd.
Solaris, Sun OS, and NIS (Network Information Services) are trademarks or registered trademarks of Sun
Microsystems Inc. in the United States.
HP, HPGL, HPGL/2 and HP-UX are registered trademarks of Japan Hewlett Packard Company.
All product/brand names are trademarks or registered trademarks of the respective holders.
Permission has been obtained from Microsoft Corporation for use of software screen shots.
Our printer software uses some of the codes created by the Independent JPEG Group.

Saved data may be lost if hard disk of the machine breaks down due to external shocks or if the power is
accidentally cut off in a manner not following the methods listed in manuals or other documentations. Fuji Xerox
is not responsible for such data loss and any consequence caused by such data loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus.

Important
1 This guide is copyrighted with all rights reserved. Under the copyright laws, this guide may not be copied in
whole or part, without the written consent of the publisher.
2 Parts of this guide are subjected to change without prior notice.
3 We welcome any comments on ambiguities, errors, omissions or missing pages.
4 Never attempt any procedure on the machine that is not specifically described in this guide. Unauthorized
operation can cause faults or accidents. Fuji Xerox is not liable for any problems resulting from unauthorized
operation of the equipment.

Xerox, The Document Company and Ethernet are registered trademarks.


DocuWorks and CentreWare are trademarks.
Preface

Thank you for purchasing the Fuji Xerox DocumentCentre C400/320/240 Series.
Written with the new user in mind, this User Guide (Printer/Scanner) provides all the neces-
sary information and precautions on operating the printer/scanner functions as well as using
this machine as a network printer.
To get the most out of this machine, please read this guide before using it. This guide is writ-
ten with the assumption that you are familiar with the basic knowledge and way of operating
your computer and the network environment. After reading it keep this guide handy as a ref-
erence for problems which you might encounter when using this machine.
For more information on using this machine and the copier features, see the User Guide
(Copier) and for information on fax features, see the User Guide (Facsimile).
In this guide, DocumentCentre C400/320/240 may be referred to as the DocumentCentre
C400/320/240 series.

In this guide, precautions are indicated with the symbol . Always read and follow these instructions
before carrying out the required procedure. Also, thoroughly read the Safety Notes provided in this
guide.

As a member of the International Star Program, Fuji Xerox certifies that this product satisfies
the Japanese requirements for International Star Program standards.

Fuji Xerox shares the global concern about environmental conservation and has integrated that con-
cern in its business activities from research and development to disposal. We have implemented a
number of programs to lessen the burden on the environment through totally eliminating ozone-deplet-
ing chlorofluorocarbons from our manufacturing facilities.
We are committed to leadership in the conservation of resources by reusing and recycling post-con-
sumer waste material such as paper, consumables such as cartridges and parts from copiers and print-
ers of our customers.
Along with our efforts to make environmental values a part of the Fuji Xerox culture, DocumentCentre
C400/320/240 adopts recycled components that satisfy our strict quality standards.

About reception interference


If you notice flickering or distorted images or noises on your audio-visual units, your machine may be
causing radio interference. Switch it off immediately. If this interference disappears, the machine is the
cause of the interference. Perform the following procedure until the interference is corrected.
● Reposition or re-orient the machine and the TV and/or radio.

● Move the machine and the TV and/or radio away from each other.


Unplug the machine, TV and/or radio, and replug them into outlets that operate on different circuits.
● Reorient the TV and/or radio antennas and cables until the interference stops. (For an outdoor

antenna, ask your local electrician for support.)


● Use coaxial cable antennas.

This equipment is certified as a Class 1 laser product under IEC60825. This means that the machine
does not emit hazardous laser radiation. Since radiation emitted inside the machine is completely con-
fined within the protective housings and external covers, the laser beam cannot escape from the
machine during any phase of user operation.

This equipment complies with the guidelines set forth by the Japan Business Machine Makers
Association on the harmonic affects by copiers and other reproduction devices in accordance with
the guidelines on the harmonic suppressors of electronic appliances and general-purpose
machines.

i
Contents

◆ Preface ...................................................................................................................................i
◆ Contents ................................................................................................................................ ii
◆ Related Guides .................................................................................................................. viii
◆ Using This Guide ..................................................................................................................ix
◆ Safety Notes ........................................................................................................................ xii

Part 1 Printer
Chapter 1 Setting Printer Environment

1.1 Printer Environments ............................................................................................. 4


1.1.1 As Local Printer....................................................................................... 4
1.1.2 As Network Printer .................................................................................. 5
1.2 Connecting Interface Cable ................................................................................. 10
1.2.1 Connecting by Parallel Interface ........................................................... 10
1.2.2 Connecting by Ethernet Interface.......................................................... 11
1.2.3 Connecting by Token Ring Interface ..................................................... 11
1.3 Setting IP Address ............................................................................................... 13
1.3.1 Setting IP Address ................................................................................ 14
1.4 Setting Port .......................................................................................................... 18
1.4.1 Activating Port ....................................................................................... 18
1.5 Memory Allocation ............................................................................................... 22

Chapter 2 Setting up Network

2.1 Windows Network (SMB)..................................................................................... 26


2.1.1 System Structure .................................................................................. 26
2.1.2 Setting Procedure ................................................................................. 27
2.2 TCP/IP (LPD)....................................................................................................... 28
2.2.1 System Structure .................................................................................. 28
2.2.2 Setting Procedure ................................................................................. 29
2.3 Using Internet Printing ......................................................................................... 30
2.3.1 System Structure .................................................................................. 30
2.3.2 Setting Procedure ................................................................................. 31
2.4 NetWare............................................................................................................... 32
2.4.1 System Structure .................................................................................. 32
2.4.2 Interface ................................................................................................ 32
2.4.3 Setting Procedure ................................................................................. 33

ii
Chapter 3 Basic Printing

3.1 Flow of Printing (Windows) .................................................................................. 36


3.2 About Paper ......................................................................................................... 37
3.2.1 Difference From Copying....................................................................... 37
3.2.2 Caution for Printing ............................................................................... 37
3.2.3 Paper Supply......................................................................................... 38
3.2.4 Outputting Paper ................................................................................... 39
3.2.5 Loading Paper in Trays 1 to 4................................................................ 39
3.2.6 Loading Paper in Tray 5 (Bypass Tray).................................................. 40
3.2.7 Changing Paper Size of Paper Tray ...................................................... 45
3.3 Printing Features ................................................................................................. 46
3.3.1 Before Printing ...................................................................................... 46
3.3.2 Printing Procedure ................................................................................ 46
3.3.3 Setting Printing Features....................................................................... 47
3.3.4 Using On-line Help ................................................................................ 49
3.4 Installing/Uninstalling the Printer Drivers ............................................................. 50
3.4.1 For a Local Printer................................................................................. 50
3.4.2 For a Network Printer ............................................................................ 53
3.4.3 Uninstalling the Printer Drivers.............................................................. 54
3.5 Switching Printer Off-line ..................................................................................... 56
3.6 Canceling Printing/Checking Job Status.............................................................. 57
3.6.1 Canceling Printing From Computer ....................................................... 57
3.6.2 Canceling Printing From Printer ............................................................ 58
3.6.3 Checking Job Status of Print Instruction ............................................... 60

Chapter 4 Special Printing

4.1 Printing Special Papers ....................................................................................... 64


4.2 Printing Non-Standard Paper Size....................................................................... 66
4.2.1 Customizing Non-Standard Paper Size................................................. 66
4.2.2 Printing Non-Standard Paper Size ........................................................ 68
4.3 Secure Print ......................................................................................................... 70
4.3.1 Setting Secure Print Jobs...................................................................... 70
4.3.2 Printing Secure Print Jobs..................................................................... 72
4.4 Sample Print ........................................................................................................ 77
4.4.1 Setting Sample Print Jobs..................................................................... 77
4.4.2 Printing Sample Print Jobs.................................................................... 78
4.5 Delayed Print ....................................................................................................... 83

iii
4.5.1 Setting Delayed Print Jobs.................................................................... 83
4.5.2 Printing Delayed Print Jobs................................................................... 85
4.6 Expanding Print Areas for Printing ...................................................................... 89
4.7 E-mail Printing ..................................................................................................... 91
4.7.1 System Environment ............................................................................. 91
4.7.2 Sending E-mail...................................................................................... 95
4.8 Notify Job End by E-mail ..................................................................................... 97
4.8.1 System Environment ............................................................................. 97
4.8.2 Notifying by E-mail ................................................................................ 99
4.9 Adding Banner Sheet for Printing ...................................................................... 101
4.10 File Upload Printing ........................................................................................... 102

Chapter 5 Configuring From Computer (CentreWare Internet Services)

5.1 About CentreWare Internet Services................................................................. 106


5.1.1 Introduction ......................................................................................... 106
5.1.2 Structure Screen ................................................................................. 107
5.1.3 System Structure ................................................................................ 108
5.1.4 Target OS and Browsers ..................................................................... 109
5.2 Configuring Browser .......................................................................................... 110
5.2.1 For Netscape Communicator .............................................................. 110
5.2.2 For Internet Explorer ........................................................................... 110
5.2.3 Proxy Server and Port Number ........................................................... 111
5.3 Configuring Machine.......................................................................................... 112
5.4 Activating ........................................................................................................... 113
5.5 Troubleshooting ................................................................................................. 114

Part 2 Scanner
Chapter 1 Setting Scanner Environment

1.1 Scanner Environment ........................................................................................ 118


1.1.1 Scanning With the Mailbox.................................................................. 118
1.1.2 Scanning Services With Job Template................................................ 119
1.2 Flow of Configuring Scanning............................................................................ 120
1.3 Using Scan Features ......................................................................................... 121
1.3.1 Target OS and System Environment................................................... 121
1.3.2 Connecting Cable................................................................................ 121

iv
1.4 Configuring for Using Mailbox............................................................................ 122
1.4.1 Setting IP Address .............................................................................. 122
1.4.2 Activating Port for Scanning (Salutation)............................................. 122
1.4.3 Creating Mailbox ................................................................................. 127
1.5 Configuring for Using Job Template................................................................... 133
1.5.1 Setting IP Address .............................................................................. 133
1.5.2 Activating FTP Client........................................................................... 133
1.6 Configuring Computer........................................................................................ 138
1.6.1 Using Mailbox...................................................................................... 138
1.6.2 Using Job Template............................................................................. 138
1.7 Installing the Network Scanner Utility ................................................................ 139
1.7.1 Required Environment......................................................................... 139
1.7.2 Installation ........................................................................................... 140
1.7.3 Uninstallation....................................................................................... 142

Chapter 2 Documents for Scanning

2.1 About Documents .............................................................................................. 144


2.1.1 Suitable Document Sizes .................................................................... 144
2.1.2 Automatic Document Size Sensing ..................................................... 145
2.1.3 Special Documents to Note................................................................. 145
2.2 Loading Documents........................................................................................... 147
2.2.1 On Document Glass............................................................................ 147
2.2.2 In DADF............................................................................................... 148
2.2.3 Document Orientation ......................................................................... 149
2.2.4 Scanning in Batches ........................................................................... 150

Chapter 3 Scanning With Mailbox

3.1 How to Scan ...................................................................................................... 154


3.2 Canceling Scanning/Checking Job Status ......................................................... 156
3.2.1 Canceling Scanning From This Machine............................................. 156
3.2.2 Canceling Scanning From Computer .................................................. 158
3.2.3 Checking Job Status of Scan Instruction ............................................ 158
3.3 Configuring Scan Settings ................................................................................. 160
3.3.1 Output Color........................................................................................ 160
3.3.2 Scan Resolution .................................................................................. 162
3.3.3 2 Sided Originals................................................................................. 163
3.3.4 Original Orientation ............................................................................. 166

v
3.3.5 Mixed Size Originals ........................................................................... 168
3.3.6 Scan Size ............................................................................................ 171
3.3.7 Reduce/Enlarge .................................................................................. 174
3.3.8 Bound Originals .................................................................................. 177
3.3.9 Border Erase ....................................................................................... 180
3.3.10 Original Type ....................................................................................... 183
3.3.11 Lighter/Darker/Contrast....................................................................... 185
3.3.12 Auto Exposure..................................................................................... 187
3.3.13 Image Compression ............................................................................ 189
3.3.14 File Format .......................................................................................... 191
3.4 Importing Scanned Data to Computer ............................................................... 194
3.4.1 Importing to Application Program........................................................ 194
3.4.2 Importing From Mailbox Viewer........................................................... 199
3.4.3 Importing Mailbox Data Using CentreWare Internet Services ............ 201
3.5 Checking/Deleting Scanned Data in Mailbox..................................................... 203
3.5.1 Checking/Deleting on This Machine.................................................... 203
3.5.2 Checking/Deleting on Computer (Mailbox Viewer).............................. 206
3.6 Changing Network Scanner Utility Settings ....................................................... 208
3.6.1 Changing Network Scanner Driver Settings........................................ 208
3.6.2 Changing Mailbox Viewer Settings...................................................... 212

Chapter 4 Scanning With Job Template

4.1 How to Scan ...................................................................................................... 216


4.1.1 Flow of Scanning................................................................................. 216
4.1.2 Saving in Server (Specifying Job Template) ....................................... 216
4.2 Printing Job Template List ................................................................................. 218

Chapter 5 E-mail Scanning

5.1 Scanning Document to Send as E-mail ............................................................. 220


5.1.1 Requirements...................................................................................... 220
5.1.2 Scan and Mail ..................................................................................... 220
5.1.3 Registering Dial Directory ................................................................... 223

vi
Part 3 Appendix
Appendix

A Main Specifications............................................................................................ 232


A.1 Product Specifications......................................................................... 232
A.2 Printable Area ..................................................................................... 233
A.3 Internal Fonts ...................................................................................... 234
A.4 Interface Board (for Token Ring) ......................................................... 235
B Printer/Scanner Settings (System Administration Mode)................................... 236
C Precautions/Limitations...................................................................................... 237
C.1 SMB .................................................................................................... 237
C.2 TCP/IP (LPD) ...................................................................................... 239
C.3 NetWare .............................................................................................. 241
C.4 Scan Features ..................................................................................... 244
C.5 Print Auditron ...................................................................................... 245
D Troubleshooting When Using SMB .................................................................... 246
D.1 Cannot Find Printer ............................................................................. 246
D.2 Cannot Print ........................................................................................ 247
D.3 Cannot Delete Documents From Printer Window ............................... 247
D.4 Cannot Auto Download Printer Driver ................................................. 248
E Troubleshooting When Using TCP/IP ................................................................ 249
E.1 For Windows 95, Windows 98, Windows Me ...................................... 249
E.2 For Windows NT 4.0, Windows 2000, Windows XP............................ 250
F Troubleshooting When Using NetWare.............................................................. 251
F.1 When Not Printed................................................................................ 251
F.2 When “Switch off the power” Appears................................................. 254
F.3 When Target Print Result Is Not Obtained .......................................... 254
F.4 No Notification..................................................................................... 255
G Troubleshooting forCentreWare Internet Services ............................................. 256
H Automatic Gradation Adjustment ....................................................................... 257
I Glossary ............................................................................................................ 258
J Q & A ................................................................................................................. 260

◆ Index.................................................................................................................................. 263

vii
Related Guides

This section describes the guides provided for this machine.

Guides Supplied
We provide the following guides for optimum usage of this machine.

■User Guide (Copier)


This guide describes all the necessary steps for copying, clearing paper jams,
daily care, setting the various items, and safety information.

■User Guide (Printer/Scanner) (this guide)


This guide describes all the necessary steps for printing and scanning, setting
the network environment, setting the various items, and troubleshooting.

■User Guide (Facsimile)


This guide describes all the necessary steps for faxing and troubleshooting
when faxing. This guide is provided with the DocumentCentre C400/320/240
Series machine equipped with the fax function as well as with the optional
Standard G3 Fax Kit.

■ User Guide (PostScript® Kit)


This guide describes how to install and use the software that is included in the
PostScript Driver Library. It is included with the PostScript kit.

Guides for Optional Accessories


Optional accessories are also available for this machine. User Guides are provided
with the optional accessories exclusively for the DocumentCentre C400/320/240
Series. These User Guides are referred to as “guides for optional accessories”. Guides
for optional accessories are provided in two forms, printed or as On-line Help.
Guides for optional accessories describe all the necessary steps for operating optional
accessories and installing software.

viii
Using This Guide

This section describes the organization of this guide.


This guide has been produced for people who operate the DocumentCentre C400/320/240
Series machine equipped with the printer function on a regular daily basis. When reading
this guide, read the chapter that is of particular relevance to the operation you are perform-
ing.

What You Need to Know


This guide assumes that the operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and
how to operate a personal computer.
For details about the environment of the personal computer in use, basic
knowledge of networking environments, and how to operate a personal com-
puter, refer to the User Guides provided with the personal computer, operat-
ing system, and network system.

Organization of This Guide


This guide consists of the following chapters:

Part 1 Printer
Chapter 1 Setting Printer Environment
This chapter describes how to set up this machine as a printer and use it as a
network printer.

Chapter 2 Setting up Network


This chapter describes how to print with Windows network (SMB), TCP/IP
(LPD), Internet Printing, and NetWare.

Chapter 3 Basic Printing


This chapter describes how to install the printer driver and do basic printing.

Chapter 4 Special Printing


This chapter describes how to do special printing like printing with special
papers, adjusting colors.

ix
Chapter 5 Configuring From Computer (CentreWare Internet Services)
This chapter describes how to use CentreWare Internet Services via a web
browser to change or check printer settings when the machine is in TCP/IP
environment.

Part 2 Scanner
Chapter 1 Setting Scanner Environment
This chapter describes how to set up the machine as a scanner, the environ-
ment to be used and how to install the Network Scanner Utility.

Chapter 2 Documents for Scanning


This chapter describes how to load documents and some special documents
to note when using this machine as a scanner.

Chapter 3 Scanning With Mailbox


This chapter describes how to scan when using the mailbox.

Chapter 4 Scanning With Job Template


This chapter describes how to scan when using Job Template.

Chapter 5 E-mail Scanning


This chapter describes how to do e-mail scanning when using the optional E-
mail Scanning feature.

Part 3 Appendix
Appendix
This appendix describes items like the main specifications, precautions/limita-
tions, troubleshooting, Automatic Gradation Adjustment.

x
Conventions
1 In this guide, host machine refers to a personal computer or workstation and
“DocumentCentre C400/320/240” refers to “Fuji Xerox DocumentCentre C400/
320/240”.
2 The following icons are used in this guide.
Indicates important information and must be read in detail.
Indicates supplementary information.
Indicates references used in this guide. Guide titles are noted without double
quotes while specific sections like “1.9.2 Disabling the Power Saver Mode”
are found within double quotes.

3 Special marks/characters used in this guide.


“” : Double quotes indicate the following:

Messages that appear in the touch panel display and computer
screens.

Characters to be entered.
● Feature names or buttons that are difficult to understand.
Bold face : Bold face characters refer to selections made like options on the
screen, hard or soft buttons, and keys from the keyboard.
For example: Press ESC.
4 When a checkbox is checked, it indicates ON, otherwise it indicates OFF.
5 The item with the radio button checked is the selected item.

xi
Safety Notes

Read this section carefully before using the DocumentCentre 400/320/240 Series to ensure
that you operate your machine safely.
Also, refer to the “Safety Notes” section of the User Guide (Copier).

This section explains the graphic symbols used in this guide.


is used to alert operators to an operating procedure, practice or
condition that, if not strictly observed, may result in severe injury
or loss of life.

is used to alert operators to an operating procedure, practice or


condition that, if not strictly observed, may result in safety
hazards to personnel or damage to the equipment.

This symbol is used to alert operators to a


specific operating procedure that requires close
attention. Read and follow instructions carefully
to ensure the task is accomplished safely.

This symbol is used to alert operators to a


specific operating procedure that must not be
performed. Read instructions carefully and do
not perform any procedures that are prohibited.

This symbol is used to alert operators to a


specific operating procedure that must be
emphasized in order to operate the machine
safely. Read and follow instructions carefully.

Power and Earth Connections

Switch off the machine and the computer before connecting the interface cable. Connecting
the cable or cord with a live machine and computer can cause electric shocks.

xii
Switching Off

Others

● When the power is switched off, print data remaining in the machine and information
spooled in the memory will be erased.
Before switching off the power during normal operation, ensure that the processing
of data stored in the memory is done.
Also, ensure that the touch panel display is completely blank before switching on
the power again.
● If the power is switched on and off continuously, you might not be able to start or
stop the machine properly. If you cannot stop the machine properly, pull out the
electric cord before inserting it again and switching on the power.

xiii
Part 1 Printer
1Setting Printer
Environment

1.1 Printer Environments ......................................................................... 4


1.1.1 As Local Printer .................................................................. 4
1.1.2 As Network Printer.............................................................. 5
1.2 Connecting Interface Cable.............................................................. 10
1.2.1 Connecting by Parallel Interface ....................................... 10
1.2.2 Connecting by Ethernet Interface ..................................... 11
1.2.3 Connecting by Token Ring Interface ................................. 11
1.3 Setting IP Address ........................................................................... 13
1.3.1 Setting IP Address ............................................................ 14
1.4 Setting Port ...................................................................................... 18
1.4.1 Activating Port................................................................... 18
1.5 Memory Allocation ........................................................................... 22
1.1 Printer Environments
Setting Printer Environment

This section describes the different printer environments that can be set up for this machine.
When connected to a computer directly, this machine can be used as a local printer.
When connected to a network, this machine can be used as a network printer. As this
machine supports multi-protocol, it can be shared among different network environments.

1.1.1 As Local Printer

1 Using parallel interface


Connects this machine to a computer by parallel interface for printing.

Use only parallel interface cables provided by our company. Using parallel interface cables from
other company may lead to electric wave obstruction.

4
1.1 Printer Environments

Setting Printer Environment


1.1.2 As Network Printer

Windows network (SMB)


Server Message Block (SMB) is a protocol for sharing file or printer on Windows
95, Windows 98, Windows Me, Windows NT 4.0, Windows 2000, and Windows
XP. Using SMB, print data or settings can be sent directly to a printer on the
same network (Ethernet interface) without going through a server.
You can begin printing by activating the SMB port, and then registering the
printer on the network on each of the Windows 95, Windows 98, Windows Me,
1
Windows NT 4.0, Windows 2000, and Windows XP operating system (OS).
Depending on the network environment, you may need to set up IP address,
subnet mask and gateway address for the printer. Consult your network adminis-
trator for details on setting the needed item.

“2.1 Windows Network (SMB)” (P. 26) for details on the settings.

5
1.1 Printer Environments
Setting Printer Environment

TCP/IP (LPD)
This machine supports TCP/IP (LPD). The following describes the different con-
nections in brief:
■For Windows 95, Windows 98, Windows Me
Using our TCP/IP Direct Print Utility, print data can be sent directly to a printer on
the same network (Ethernet interface) without going through a server. TCP/IP
Direct Print Utility is installed together with the printer driver.

1 You will need to set up the IP address on the printer and the Windows 95,
Windows 98, Windows Me computer.

“2.2 TCP/IP (LPD)” (P. 28) for details on the settings.

■For Windows NT 4.0, Windows 2000, Windows XP, Mac OS X


Using the LPR port for the OS, print data can be sent directly for printing. You will
need to set up the IP address on the printer and the Windows NT 4.0, Windows
2000, Windows XP, Mac OS X computer. Once the printer has registered on
Windows NT 4.0, Windows 2000, Windows XP, Mac OS X computer is shared,
you can send data from Windows 95, Windows 98, Windows Me machine with
shared printer for printing.

“2.2 TCP/IP (LPD)” (P. 28) for details on the settings.

6
1.1 Printer Environments

Setting Printer Environment


Internet printing
This machine supports Internet Printing Protocol (IPP). As Windows 2000,
Windows XP, Windows Me is installed with the client software (IPP port monitor)
needed to print to a printer supporting IPP, you can specify the printer from the
Add Printer Wizard. Using IPP, you can print to a remote printer through the
Internet or intranet.

“2.3 Using Internet Printing” (P. 30) for details on the settings.
1

NetWare
This machine can be used as a network OS in environment using Novell Net-
Ware.

“2.4 NetWare” (P. 32) for details on the settings.

7
1.1 Printer Environments
Setting Printer Environment

EtherTalk (option)
As this machine supports EtherTalk protocol, you can print from Macintosh.

To print from Macintosh, you will need the PostScript Software Kit (option). See the PostScript Soft-
ware Kit guide for details for using it.

8
1.1 Printer Environments

Setting Printer Environment


Token Ring (option)
This machine supports Token Ring. When installed with the optional interface
board for Token Ring, you can use the printer in a network environment with Net-
Ware or TCP/IP existing itself or together.

When the interface board for Token Ring is installed, the Ethernet interface cannot be used. Also, the
items which can be set will be different. See “2.4 NetWare” (P. 32) for details on the settings.

9
1.2 Connecting Interface
Cable
Setting Printer Environment

Use the parallel interface to connect this machine to a host device directly. Use an Ethernet
interface to connect to a network. You can also use the Token Ring (option) to make a con-
nection.

1.2.1 Connecting by Parallel Interface


The following procedure describes how to connect with the parallel interface.
1
To connect to a host device using parallel interface, you will need the parallel interface cable pro-
vided by our company as an optional product. For details on this optional product, see “Appendix B
Optional Accessories” in “Part 3 Appendix” of the User Guide (Copier).

Procedure

1 Insert the interface cable connector to


the parallel interface connector of this
machine and secure it by the wire clips
on both sides.

2 Connect the other end of the interface


cable connector to the host device.

3 Turn on the power of the host device.

4 Turn on the power of the machine.

If necessary, you may select the following settings:



Port Status (Default: Enabled)

Print Mode (Default: Auto)
● PJL (Default: Enabled)
● Auto Eject Time
(Default: 30 Seconds)
● Adobe Communication Protocol (Default: Standard)

Bi-directional Communication (Default: Enabled)

For details on the items to be set, see “5.6 Network Settings” in “Part 1 Hardware” of the User Guide
(Copier).

● Adobe Communication Protocol can be set when the PostScript Software Kit (option) has been
installed.

10
1.2 Connecting Interface Cable

Setting Printer Environment


● Except for Bi-directional Communication, there is no need to change the default setting of the other
items for normal use. However, it might be necessary to make changes depending on the OS of each
host device.

1.2.2 Connecting by Ethernet Interface


The types of Ethernet interface supported are as follows:
100Base-TX
1

● 10Base-T

By default, 100Base-TX and 10Base-T will be automatically interchanged.

The following procedure describes how to connect with the Ethernet interface.

Procedure

1 Connect the interface cable to the


Ethernet interface connector.

Use only interface cable meant for the network connec-


tion in use. To replace network cable, contact our Cus-
tomer Support Center.

2 Turn on the power of the machine.

1.2.3 Connecting by Token Ring Interface


The types of Token Ring interface supported are as follows:
● UTP


STP

When the Token Ring interface board is installed, the Ethernet interface cannot be used.

● To set up the Token Ring, you will need the Token Ring Installation kit besides the Token Ring
interface board. The Token Ring Installation kit will be installed by our customer engineer. For
more details, please contact our Customer Support Center.

When the Token Ring interface port is installed, the MAC address will be changed.

When using gateway in Token Ring environment, set Source Routing to On.

11
1.2 Connecting Interface Cable
Setting Printer Environment

The following procedure describes how to connect by the Token Ring interface.

Procedure

1 Connect the Token Ring interface cable


to the Token Ring interface connector.

1 Do not connect the interface cable to the two Token Ring


interface port connectors. This may cause poor trans-
mission or breakdown.

Use only interface cable meant for the network connec-


tion in use.

2 Turn on the power of the machine.

If necessary, set the following items on the printer control panel (Network/Port>):

● IPX/SPX FrameType (Default: Auto)



Token Ring - Transmit Rate (Default: Auto)

Token Ring - Max Packet Size (Default: 1,500 Octet)
● Token Ring - Source Routing (Default: Off)

For normal use, there is no need to change the default settings of all the items.

12
1.3 Setting IP Address

Setting Printer Environment


This section describes how to set the IP address.
Depending on the network environment, you may need to set the subnet mask and gateway
address for the machine. If your network environment has a Reverse ARP Protocol (RARP),
Dynamic Host Configuration Protocol (DHCP) or BOOTP environment, you may obtain the
address automatically from each of these servers.
By default, these items will be obtained automatically from the DHCP server.
To check if the address has been obtained from the DHCP, RARP or BOOTP servers, either
carry out the procedure in “1.3.1 Setting IP Address” (P. 14) and then check the settings of
the IP address, subnet mask and gateway address; or see “6.6 Printing Reports/Lists” in
“Part 1 Hardware” of the User Guide (Copier) to print out the System Settings List and then 1
under TCP/IP in Communication Settings, check the IP address, subnet mask and gateway
address.
If the address has not been obtained automatically or to set the settings manually, see
“1.3.1 Setting IP Address” (P. 14) for details for setting the address. You may also change
the way to obtain the address.

● Use the DHCP server together with the Windows Internet Name Service (WINS) server. Check with your system
administrator for any queries on the DHCP, WINS environments.
● When using the BOOTP server, change Get IP Address to BOOTP. For details on the way to change, see “5.6
Network Settings” in “Part 1 Hardware” of the User Guide (Copier). Check with your system administrator for
any queries on the BOOTP environment.

You may set the method of obtaining an address by using either the System Administration
Mode through the touch panel display or the CentreWare Internet Services.


For details on System Administration Mode, see “Chapter 5 System Administration Mode Settings” in “Part 1
Hardware” of the User Guide (Copier).

For details on CentreWare Internet Services, see “Chapter 5 Configuring From Computer (CentreWare Internet
Services)” (P. 105).

13
1.3 Setting IP Address
Setting Printer Environment

1.3.1 Setting IP Address


The following procedure describes how to set the IP address using the touch
panel display.

Procedure

1 1 On the control panel, press Password/System Settings.


Either the System Administrator Menu screen or System Administrator – Password Entry screen will
be displayed.
If the System Administrator Menu screen is displayed, proceed to step 2.

System Administrator Menu

User Mode System Settings

If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password.

System Administrator - Password Entry Cancel

Password

Confirm

2 On the screen, select System Settings.


System Administrator Menu

User Mode System Settings

The System Settings screen is displayed.

14
1.3 Setting IP Address

Setting Printer Environment


3 Select System Settings.
System Settings Close

System Settings Setup Menu System Administrator


Password

Auditron
Administration

The System Settings screen is displayed. 1


4 Select Network Settings.
System Settings Close

Common Settings Copy Mode Settings Network Settings

Print Mode Settings Scan Mode Settings

The Network Settings screen is displayed.

5 Select Protocol Settings.


Network Settings Close

Port Settings Protocol Settings

The Protocol Settings screen is displayed.

15
1.3 Setting IP Address
Setting Printer Environment

6 Select TCP/IP - Get IP Address and then Change Settings.

The display of Current Settings of TCP/IP - IP Address, TCP/IP - Subnet Mask, TCP/IP - Gateway
Address might differ according to your network environment used.

Protocol Settings Close


Items Current Settings
1. Token Ring - Transmit Rate Auto
2. Token Ring -Max Packet Size 1500 Octet

1 3. Token Ring - Source Routing


4. TCP/IP - Get IP Address
Off
DHCP
1/2

Change
5. TCP/IP - IP Address DHCP in Progress Settings

The TCP/IP - Get IP Address screen is displayed.

7 Select Manual and then Save.


When obtaining address from the BOOTP server, select the BOOTP Server button, followed by the
Save button and then proceed to step 12.

2. TCP/IP - Get IP Address Cancel Save

DHCP
IP Address, Subnet Mask and Gateway Address will
be automatically extracted from the DHCP Server.
BOOTP
Extraction begins when the Exit button is selected.
RARP

Manual

The Protocol Settings screen is displayed.

8 Select TCP/IP - IP Address and then Change Settings.


Protocol Settings Close

Items Current Settings


1. Token Ring - Transmit Rate Auto
2. Token Ring -Max Packet Size 1500 Octet
3. Token Ring - Source Routing Off 1/2
4. TCP/IP - Get IP Address Manual
Change
5. TCP/IP - IP Address (Not Set) Settings

The TCP/IP - IP Address screen is displayed.

16
1.3 Setting IP Address

Setting Printer Environment


9 Enter the IP address using the numeric keypad.
Once three digits are entered, the cursor will move automatically to a next bit. To move to the next bit
before three digits are entered, select the Next button.


Enter the address in a xxx.xxx.xxx.xxx format. xxx refer to the value between 0 to 255. However, the
following address cannot be entered: 224 to 225.xxx.xxx.xxx and 127.xxx.xxx.xxx.
● To correct a invalid entered value, press the C button on the control panel, and then re-enter.

5. TCP/IP - IP Address Cancel Save

1
. . . Next

10 Select Save once you have entered the IP address.


The Protocol Settings screen is displayed.

11 If necessary, repeat steps 8 to 10 to set the subnet mask and gateway


address.


The subnet mask and gateway address cannot be set if the IP address has not been entered.
● Enter the IP address in a xxx.xxx.xxx.xxx format.

Enter the subnet mask using a combination of the following values: 0, 128, 192, 224, 248, 252, 255.
However, 0 cannot be entered as one of the middle bits.
● Enter the gateway address within the limit of 0 to 255. However, the following address cannot be
entered: 224 to 225.xxx.xxx.xxx and 127.xxx.xxx.xxx.
● When the gateway adress does not need to be set, enter “0.0.0.0”.

12 Once you have entered the IP address, select Close repeatedly until
the System Settings screen is displayed.

13 Select Close.
The machine will reboot and the display will return to the previous screen prior to this procedure.

17
1.4 Setting Port
Setting Printer Environment

This section describes the procedure on activating the port to be used for printing after the
IP address has been set or checked.
You can activate the port by using either the System Administration Mode through the touch
panel display or CentreWare Internet Services.
If the port has been used already in the Enabled state, the procedure in this section is not
necessary. If the needed port is in the Disabled state, carry out the procedure.
To check if the port is Enabled, either carry out the following procedure in “1.4.1 Activating
Port” and then check the port status; or see “6.6 Printing Reports/Lists” in “Part 1 Hardware”

1 of the User Guide (Copier) to print out the System Settings List and then check the item
under Communication Settings.

● “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide (Copier) for details
on System Administration Mode and the ports that can be set.
● “Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) for details on CentreWare
Internet Services.

1.4.1 Activating Port


The following procedure describes how to set the LPD port to Enabled (default:
Disabled) using the touch panel display.

Procedure

1 On the control panel, press Password/System Settings.


Either the System Administrator Menu screen or System Administrator – Password Entry screen will
be displayed.
If the System Administrator Menu screen is displayed, proceed to step 2.

System Administrator Menu

User Mode System Settings

18
1.4 Setting Port

Setting Printer Environment


If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password.

System Administrator - Password Entry Cancel

Password

Confirm

1
2 On the screen, select System Settings.
System Administrator Menu

User Mode System Settings

The System Settings screen is displayed.

3 Select System Settings.


System Settings Close

System Settings Setup Menu System Administrator


Password

Auditron
Administration

The System Settings screen is displayed.

4 Select Network Settings.


System Settings Close

Common Settings Copy Mode Settings Network Settings

Print Mode Settings Scan Mode Settings

The Network Settings screen is displayed.

19
1.4 Setting Port
Setting Printer Environment

5 Select Port Settings.


Network Settings Close

Port Settings Protocol Settings

1 The Port Settings screen is displayed.

6 Check Current Settings for LPD.


If it is Enabled, there is no need to do any setting.
If it is Disabled, carry out the setting. If it is Enabled, proceed to step 12.
Port Settings Close

Items Current Settings

1. Parellel Enabled

2. LPD Disabled

3. NetWare Disabled 1/2

4. SMB Enabled
Change
5. IPP Disabled Settings

For the remaining steps, LPD is assumed to be Disabled in this example.

7 Select LPD and then Change Settings.


Port Settings Close

Items Current Settings

1. Parellel Enabled

2. LPD Disabled

3. NetWare Disabled 1/2

4. SMB Enabled
Change
5. IPP Disabled Settings

The LPD screen is displayed.

8 Select Port Status and then Change Settings.


LPD Close
Items Current Settings
1. Port Status Disabled

Change
Settings

The LPD - Port Status screen is displayed.

20
1.4 Setting Port

Setting Printer Environment


9 Select Enable and then Save.
1. LPD - Port Status Cancel Save

Disable

Enable

The LPD screen is displayed. 1


To activate the LPD port, the IP address must be set. If the IP address has not been set, selecting the
Enable button will display the TCP/IP - Get IP Address screen. For details on setting the IP address,
see “1.3 Setting IP Address” (P. 13).

10 Check that Current Settings for Port Status is Enabled and then select
Close.

LPD Close
Items Current Settings
1. Port Status Enabled

Change
Settings

The Port Settings screen is displayed.

11 Repeat steps 6 to 9 to set SNMP to Enabled.

If there are other ports needed for printing, repeat steps 7 to 10 to set their status to Enabled.

12 Select Close repeatedly until the System Settings screen is displayed.

13 Select Close.
The machine will reboot and the display will return to the previous screen prior to this procedure.

21
1.5 Memory Allocation
Setting Printer Environment

This section describes how to allocate memory.


Depending on the use, you can allocate memory in this machine according to the memory
types in the table. The memory types that can be allocated may be different according to the
optional products installed.

Memory Types Standard PS*


Print page buffer
PCL memory
1 PostScript memory ×
Receive buffer

*PS :with PostScript Software Kit installed

Except for print page buffer, memory allocation of the other memory types can be done
either through the touch panel display or CentreWare Internet Services. Memory allocation
will change when power is on or system is reset.

● “5.7.1 Allocate Memory” in “Part 1 Hardware” of the User Guide (Copier) for details on the capacity of each
memory type, spool default values and the way of setting.

“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) for details on CentreWare
Internet Services.

Print page buffer


This is the area for drawing the actual print image. The area to be allocated to
print page buffer will be the remaining area after all other memory types have
been allocated. As such, the capacity of print page buffer cannot be changed
directly. The actual capacity allocated for print page buffer can be checked under
Memory of the System Settings List. You can also use CentreWare Internet Ser-
vices to check.
To print high-resolution document, configure your settings to increase the capac-
ity of the print page buffer.


“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on print-
ing the System Settings List.

“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) for details on
CentreWare Internet Services.

When using the Page Print Mode of the PCL printer driver, you need to install at least 192 Mbyte of
memory. See the on-line Help file for details on Print Page Mode.

22
1.5 Memory Allocation

Setting Printer Environment


PCL memory
This specifies the memory capacity to be used for the PCL5e. This memory is to
store the interim data for creating the print image. By increasing the memory
capacity, the printing speed may also be increased.

PostScript memory
This specifies the memory capacity to be used for PostScript. This item is dis-
played when the PostScript Software Kit (option) has been installed.
1
Receive buffer
This is the area for temporarily storing data received from the computer. A
receive buffer is prepared for each port to enable receiving of data from multiple
ports at the same time. The types of receive buffer are as follows:

Receive Buffer - Parallel
● Receive Buffer - LPD Spool

● Receive Buffer - NetWare


Receive Buffer - SMB Spool

Receive Buffer - IPP Spool

Receive Buffer - EtherTalk

Receive Buffer - Port 9100
If the capacity of the receive buffer is increased, the processing of printing might
be faster. Adjust the buffer capacity according to the print data volume. For ports
that are not in use, it is recommended to disable them and allocate their memory
for other uses.
For LPD/SMB/IPP, you can specify spool processing. The default values are Off.
The types of spool include Memory and Hard Disk. When Memory has been set,
data exceeding the allocated capacity cannot be received. When this occurs, set
it to Hard Disk.


To set EtherTalk, you will need the PostScript Software Kit (option).

For IPP, Memory cannot be set.

■Setting Spool
Spool mode
This is the mode to save print data output from application program to the spool
file in this machine temporarily for print processing. The spool file destination
can be selected from the memory inside the machine or the internal hard disk.
As the print data that has been spooled is processed in this machine, they will
be released quickly by the application program. Processing from multiple com-
puters can be done at the same time.

23
1.5 Memory Allocation
Setting Printer Environment

Non-spool mode
This is the mode used to receive and process print data output from application
program in this machine. If the machine is processing a print request from a
computer, print request from other computers cannot be received.

24
2 Setting up Network

2.1 Windows Network (SMB) ................................................................. 26


2.1.1 System Structure .............................................................. 26
2.1.2 Setting Procedure ............................................................. 27
2.2 TCP/IP (LPD) ................................................................................... 28
2.2.1 System Structure .............................................................. 28
2.2.2 Setting Procedure ............................................................. 29
2.3 Using Internet Printing ..................................................................... 30
2.3.1 System Structure .............................................................. 30
2.3.2 Setting Procedure ............................................................. 31
2.4 NetWare ........................................................................................... 32
2.4.1 System Structure .............................................................. 32
2.4.2 Interface............................................................................ 32
2.4.3 Setting Procedure ............................................................. 33
2.1 Windows Network (SMB)

This section describes how to connect this machine to a Windows network using SMB.

2.1.1 System Structure


Setting up Network

SMB is a protocol for sharing file or printer on Windows 95, Windows 98,
Windows Me, Windows NT 4.0, Windows 2000, and Windows XP. Using SMB,
print data or settings can be sent directly to a printer on the same network (Ether-
net interface) without going through a server.
You can begin printing by activating the SMB port on the machine, and then reg-
istering the printer on the network on each of the Windows 95, Windows 98,

2 Windows Me, Windows NT 4.0, Windows 2000, and Windows XP OS.


Depending on the network environment, you may need to set IP address, subnet
mask and gateway address for the machine. Consult your network administrator
for details on setting the needed item.

● “1.3 Setting IP Address” (P. 13) for details on setting IP address.


● The receiving of printing by IP address can be limited. For details, see “5.7 Print Mode Settings”
in “Part 1 Hardware” of the User Guide (Copier).

26
2.1 Windows Network (SMB)

2.1.2 Setting Procedure


The procedure is as follows:

Setting up Network
Procedure

1 Configuring this machine:


Using either the touch panel display or CentreWare Internet Services, set the
port for SMB to Enabled (default: Disabled).


“1.4 Setting Port” (P. 18) for details on setting the port.
More detailed settings can be done by using CentreWare Internet Services. For details, see
2
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105).

By overwriting the config.txt files of this machine, the setting/changing of SMB can be done on the
Windows computer.

2 Configuring the computer:


Install the printer driver.

● When using NetBEUI as the transport protocol, check that the NetBEUI protocol has been installed
on the host device. If not installed, see the manual of the OS used to install it.

When using TCP/IP as the transport protocol, check that the TCP/IP protocol has been installed on
the host device. If not installed, see the manual of the OS used to install it. IP address is needed on
both the host device and this machine.

“3.4 Installing/Uninstalling the Printer Drivers” (P. 50) for details on how to install the printer
driver.

27
2.2 TCP/IP (LPD)

This section describes how to connect the machine to Windows computer using TCP/IP
(LPD).
Setting up Network

2.2.1 System Structure


This machine supports TCP/IP (LPD). The following describes the different con-
nections in brief:
■For Windows 95, Windows 98, Windows Me
Using our TCP/IP Direct Print Utility, print data can be sent directly to a printer on
the same network (Ethernet interface) for printing without going through a server.
2 TCP/IP Direct Print Utility is installed together with the printer driver.
You will need to set the IP address on the machine and the Windows 95, Win-
dows 98, Windows Me computer.

■For Windows NT 4.0, Windows 2000, Windows XP, Mac OS X


Print data can be sent directly and printed using the standard LPR port for OS
(standard TCP/IP port for Windows 2000). You will need to set the IP address on
the machine and the Windows NT 4.0, Windows 2000, Windows XP, Mac OS X
computer.
Once the machine registered on Windows NT 4.0, Windows 2000, Windows XP,
Mac OS X computer is shared, you can also send data from Windows 95, Win-
dows 98, Windows Me machine to the shared machine for printing.

The receiving of printing by IP address can be limited. For details, see “5.7 Print Mode Settings” in
“Part 1 Hardware” of the User Guide (Copier).

28
2.2 TCP/IP (LPD)

2.2.2 Setting Procedure


The procedure is as follows:

Setting up Network
Procedure

1 Configuring this machine:


Using either the touch panel display or CentreWare Internet Services, set the IP
address and set the port for LPD to Enabled (default: Disabled).


“1.3 Setting IP Address” (P. 13) for details on setting IP address.
“1.4 Setting Port” (P. 18) for details on setting the port.
2

More detailed settings can be done by using CentreWare Internet Services. For details, see
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105).

2 Configuring the computer:


Install the printer driver.

Before installing the printer driver, check the following items:


■For Windows 95, Windows 98, Windows Me
Is TCP/IP protocol installed? If not installed, see the manual of the OS used to install it.
■For Windows NT 4.0
Is TCP/IP protocol and Microsoft TCP/IP printing installed? If not installed, see the manual of
Windows NT 4.0 to install it.
■For Windows 2000, Windows XP
Is Internet protocol (TCP/IP) installed? If not installed, see the manual of the OS used to install it.

For details on how to install the printer driver, see“3.4 Installing/Uninstalling the Printer Drivers”
(P. 50) for windows or see the PostScript software kit guide for Macintosh.

29
2.3 Using Internet Printing

This section describes how to use Internet printing from Windows 2000, Windows XP or
Windows Me through Internet Printing Protocol (IPP).
Setting up Network

2.3.1 System Structure


This machine supports IPP. As Windows 2000, Windows XP, Windows Me is
installed with the client software (IPP port monitor) needed to print to a printer
supporting IPP, you can specify the printer from the Add Printer Wizard. Using
IPP, you can print to a remote printer through the Internet or intranet.
You will need to set the IP address on the machine and the Windows Me, Win-

2 dows 2000, Windows XP computer.

To use Internet printing on Windows Me, the IPP port must be installed. For details on installing the
IPP port, see the manual of Windows Me.


Transport protocol
TCP/IP
● Target OS
Microsoft Windows 2000 Server (with Service Pack 2)
Microsoft Windows 2000 Professional (with Service Pack 2)
Microsoft Windows Millennium Edition
Microsoft Windows XP Professional Edition
Microsoft Windows XP Home Edition

30
2.3 Using Internet Printing

2.3.2 Setting Procedure


The procedure is as follows:

Setting up Network
Procedure

1 Configuring this machine:


Using either the touch panel display or CentreWare Internet Services, set the IP
address and the port for IPP to Enabled (default: Disabled).


“1.3 Setting IP Address” (P. 13) for details on setting IP address.
“1.4 Setting Port” (P. 18) for details on setting the port.
2

More detailed settings can be done by using CentreWare Internet Services. For details, see
“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105).

2 Configuring the computer:


Set the print destination and install the printer driver.

The Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility
(Windows) CD-ROM for details.

31
2.4 NetWare

This section describes how to connect the machine to a Novell NetWare-network.

2.4.1 System Structure


Setting up Network

The system structure is as follows:

2
As a network OS, this machine supports Novell NetWare (version 5.x, 6.x) and
the printer server (PServer) mode only using binary and NDS.
In the PServer mode, this machine will be the print server and will print jobs from
the print queue. The created printer will use up one user license of the file server.

You can print from the machine in an NDPS environment by using Novell NDPS Gateway. Before you
start printing, set the machine to operate in a NetWare print environment, or start LPD. You need to
set them as the Gateway destination when you set up the Novell NDPS Gateway. However, the
attributes that can be acquired and set in NDPS are not supported.

2.4.2 Interface
■Supported interface

100Base-TX

10Base-T
■Supported frame type

Ethernet II

IEEE802.3
● IEEE802.3/IEEE802.2

● IEEE802.3/IEEE802.2/SNAP

This machine will send out packet of each frame type on the connected network,
and automatically activate to the frame type that responded first.
However, if other protocol exists together on the same network, use Ethernet II.

32
2.4 NetWare

The network system kit (e.g. HUB) may not match the automatic setting of the frame type. If the data
link indicator of the network system kit connected to this machine is not lighted, change the frame type
setting of this machine to match the frame type of the file server. Use CentreWare Internet Services to

Setting up Network
do the setting and see “Chapter 5 Configuring From Computer (CentreWare Internet Services)”
(P. 105) for details.

2.4.3 Setting Procedure


The following procedure describes how to set up this machine by PServer mode
to the network environment using NetWare.

Procedure
2
1 Checking host device name and network address:
By referring to “6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide
(Copier), print out the System Settings List and check the host device name and
network address printed under the NetWare item.

2 Configuring this machine:


Set the NetWare port to Enabled on this machine beforehand.

The Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility
(Windows) CD-ROM for details.

3 Configuring the computer:


Install the printer driver supported by this machine to the computer. The printer
driver varies according to the OS used.

For the host device, use a personal computer that can function as a NetWare host device.

The Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility
(Windows) CD-ROM for details.

33
3 Basic Printing

3.1 Flow of Printing (Windows) .............................................................. 36


3.2 About Paper ..................................................................................... 37
3.2.1 Difference From Copying .................................................. 37
3.2.2 Caution for Printing ........................................................... 37
3.2.3 Paper Supply .................................................................... 38
3.2.4 Outputting Paper............................................................... 39
3.2.5 Loading Paper in Trays 1 to 4 ........................................... 39
3.2.6 Loading Paper in Tray 5 (Bypass Tray) ............................. 40
3.2.7 Changing Paper Size of Paper Tray.................................. 45
3.3 Printing Features.............................................................................. 46
3.3.1 Before Printing .................................................................. 46
3.3.2 Printing Procedure ............................................................ 46
3.3.3 Setting Printing Features .................................................. 47
3.3.4 Using On-line Help............................................................ 49
3.4 Installing/Uninstalling the Printer Drivers ......................................... 50
3.4.1 For a Local Printer ............................................................ 50
3.4.2 For a Network Printer........................................................ 53
3.4.3 Uninstalling the Printer Drivers ......................................... 54
3.5 Switching Printer Off-line ................................................................. 56
3.6 Canceling Printing/Checking Job Status.......................................... 57
3.6.1 Canceling Printing From Computer .................................. 57
3.6.2 Canceling Printing From Printer........................................ 58
3.6.3 Checking Job Status of Print Instruction........................... 60
3.1 Flow of Printing (Windows)

This section describes the basic flow of printing from Windows environment.
(This may differ according to the client or system structure used.)

Activate application program used on the client.

Refer to the guide of the application program for details on the process.
If necessary
Set port
Basic Printing

Check the following before sending print data from the client:

Check the status of the port to be used in the System Administration Mode.

“5.7 Print Mode Settings” in “Part 1 Hardware” of the User Guide (Copier) for details on the
process.

3 Specify printing from applica-


tion program.

Refer to the guide of the application program for details on the process.
If necessary
Stop printing

“3.6 Canceling Printing/Checking Job Status” (P. 57) for details on the process.

Output
If necessary

“3.6 Canceling Printing/Checking Job Status” (P. 57) for details on the process.

End

36
3.2 About Paper

This section describes the points to be note about the paper to be used for printing with the
machine. Other than these, there is no difference on using paper for copying and printing.

“2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier) for details on paper types suitable or
unsuitable for copying and loading in each tray.

3.2.1 Difference From Copying

Basic Printing
● When using tray 5 (Bypass Tray), there is a restriction on the orientation of
loading paper.

“3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40) for details on the orientation of loading
paper and using tray 5 (Bypass Tray).
3
3.2.2 Caution for Printing

If the paper size or type used for printing is different from the selection on the
printer driver, or if the paper is loaded in an unsuitable paper tray, it may cause
paper jam. In order to print correctly, select the correct paper size and type, as
well as the paper tray.
● When printing with 12 × 18" paper size, move the paper guide before loading
the paper.

“3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40) for details on how to print or move the
paper guide.


When printing with non-standard paper sizes, you may need to customize the
paper size on the printer driver.

The On-line Help of the printer driver for details on customizing paper size.

37
3.2 About Paper

3.2.3 Paper Supply


This section describes supplying different paper types for use with this machine.
When printing with plain paper, all paper trays can be used. The paper sizes that
can be loaded depend on the paper trays.

“2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier) for details on suitable paper
sizes.
Basic Printing

When printing with non-standard paper sizes, even with the plain paper type, use
tray 5 (Bypass Tray). You will need to customize the paper size on the printer
driver in order to print.

3 The On-line Help of the printer driver for details on customizing paper size and the method of print-
ing.

When printing with special paper, such as transparencies and heavyweight


paper, use tray 5 (Bypass Tray). On the properties dialog box of the printer
driver, be sure to select Tray 5 (Bypass) from the Paper Source menu on the
Paper/Output tab, and then select the correct paper type from the Paper Type
(Bypass Tray) menu.
Automatic tray switching
When a paper tray using plain paper runs out of paper during printing, it can be
configured to switch automatically to another tray with the same paper size and
orientation to continue printing.
This Auto Tray Switch feature works only when Auto has been selected from the
Paper Source menu on the Paper/Output tab.
Auto Tray Switch can be individually set for each of paper trays 1 – 4. For trays
loaded with paper type you do not use often, you may not want to include them
as the target paper tray for tray switching.

“5.4 Setting the System Settings (Common Settings)” in “Part 1 Hardware” of the User Guide
(Copier) for details on how to configure this feature. You can also use CentreWare Internet Services
to configure the settings. For details on CentreWare Internet Services, see “Chapter 5 Configuring
From Computer (CentreWare Internet Services)” (P. 105).

This Auto Tray Switch feature is displayed as Disable Auto Tray Switch in the Common Menu and
CentreWare Internet Services.

Tray 5 (Bypass) cannot be used as the target tray for this Auto Tray Switch fea-
ture. By default, Auto Tray Switch is enabled.

38
3.2 About Paper

3.2.4 Outputting Paper


When the offset output tray or finisher has been installed, you can use Job Offset
feature in addition to the usual way of outputting paper during printing.

For the finisher, suitable paper sizes for the Job Offset feature are A3, B4, A4, A4 , B5 , 8K, 8×10",
8.5×11", 8.5×11" , 8.5×13", 8.5×14", and 11×17".

Basic Printing
The various ways of outputting paper when the Job Offset feature is combined
with the Collated feature of the printer driver are as follows:
Example of printing three sets of a 3-page document
Collated Uncollated
Job Offset on 1 2

Job Offset off 3 4


3
1 Printing will be done by set (in the sequence of pages 1, 2, 3, 1, 2, 3, 1, 2, 3)
and then output offset from each set.
2 Printing will be done by page number (in the sequence of pages 1, 1, 1, 2, 2, 2, 3, 3, 3)
and then output offset from the previous print job.
3 Printing will be done by set (in the sequence of pages 1, 2, 3, 1, 2, 3, 1, 2, 3)
and then output without offset.
4 Printing will be done by page number (in the sequence of pages 1, 1, 1, 2, 2, 2, 3, 3, 3)
and then output without offset.

The On-line Help of the printer driver for details on the Job Offset and Collated features.

Output side of paper


The paper is usually output with the printed side facing down. However, when
output to the optional side output tray, the printed side will be facing up.

3.2.5 Loading Paper in Trays 1 to 4


For details on how to load paper, see “Chapter 2 Loading Paper” in “Part 1 Hard-
ware” of the User Guide (Copier).

39
3.2 About Paper

3.2.6 Loading Paper in Tray 5 (Bypass Tray)


To print special paper such as transparencies, heavyweight and non-standard
paper sizes that cannot be loaded in trays 1 - 4, use tray 5 (Bypass Tray).


Loading special paper such as transparencies, heavyweight, and non-standard paper sizes in trays
1 - 4 may cause paper jam or machine breakdown.
● Use only transparencies exclusively made for this machine. If not, it may cause paper jams or
Basic Printing

machine breakdown.

Use only lables exclusively made for this machine. If not, it may cause paper jams or machine
breakdown.
● You do not need to specify the paper size/type on the Tray 5 (Bypass) screen which is displayed on
the control panel (touch panel display) when paper is loaded.

3 The On-line Help of the printer driver for details on printing special papers like transparencies.

When printing with tray 5 (Bypass Tray), be sure to select Tray 5 (Bypass) from
the Paper Source menu on the Paper/Output tab, and then select the correct
paper type from the Paper Type (Bypass Tray) menu on the printer driver
screen.

40
3.2 About Paper

The range of paper that can be used for tray 5 (Bypass Tray) is as follows:
Paper Weight
Loading
Paper Size Ream Paper Type
G.S.M.*1 Capacity
Weight*2

Non-standard paper 55 – 220 47 – 189 Bond Up to 10 mm;


sizes*3: g/m2 kg (64 – less than 100 sheets
Short edge 100 – 305 mm 105 g/m2) (P paper)
Long edge 140 – 482.6 mm
Plain
Standard paper sizes:
(64 – less than

Basic Printing
A3, B4, A4, A4 *5,
105 g/m2)
B5, B5 *5, A5 *5, B6, A6,
8K, 5.5×8.5”, 5.5×8.5” *5, Recycled
(64 – less than
8.5×11", 8.5×11" *5,
8.5×13", 8.5×14", 11×17", 105 g/m2)
12×18"*4, Custom 1-5 Heavyweight 1 -
Side 2
(106 – 169 g/m2)
Heavyweight 2 - 3
Side 2
(170 – 220 g/m2)
Transparency*6
Lightweight
(55 – 63 g/m2)
Labels
Custom 1-5

*1 G.S.M. is the weight of a sheet of paper with an area of one square meter.
*2 Ream weight refers to the weight of 1,000 sheets of paper of size 788 × 1,091 mm.
*3 When printing with non-standard paper sizes, you will need to customize the paper size
on the printer driver. For details on customizing paper size, see the On-line Help of the
printer driver.
*4 When printing with 12×18" paper size, move the paper guide before loading the paper.
For details on moving the paper guide, see “ Moving paper guide” (P. 44).
*5 To set orientation, you need to configure the setting on the Configuration tab of the
printer driver. For details, see the on-line Help of the printer driver.
*6 For transparency, A4, A3, Letter and Ledger sizes can be used. Moreover, it is recom-
mended to load in the portrait direction when loading transparencies in tray 5 (Bypass
Tray).


If the paper size or type used for printing is different from the selection on the printer driver, it may
cause paper jam. In order to print correctly, select the correct paper size and type, as well as the
paper tray.

When outputting transparencies continuously, they might stick to each other. To prevent that,
remove about 20 sheets from the output tray, and then fan well to lower the temperature.

41
3.2 About Paper

Loading procedure
Display the Paper/Output tab to configure the settings.
Only for bond, plain paper, recycled and heavyweight, you can print on the
reverse side of this paper that has been printed before.
Use Wordpad of Windows 98 as an example. The procedure is same when using
other OS.

Procedure
Basic Printing

1 Open tray 5 (Bypass Tray).


If necessary, pull out the extension tray. The extension
tray can be pulled out in two stages.

3
2 Check the position of the paper guide
located in front of tray 5 (Bypass Tray).
Set the paper guide to the Standard position for normal
use.

If the paper guide is at the 12" (305 mm) position, move


it back to the Standard position. Also, for paper sizes
with width exceeding that of A3 i.e. 297 mm (e.g. 12 ×
18"), move the paper guide. For details on moving the
paper guide, see “ Moving paper guide” (P. 44).

42
3.2 About Paper

3 Insert paper with the side to be printed


facing down, and push it right to the
end while aligning it with the paper
guide in front of you.

As settings can be done when printing from the com-
puter, you do not need to specify the paper size/type
on the Tray 5 (Bypass) screen which is displayed on
the control panel (touch panel display) when paper is
loaded.

Basic Printing

Do not load different paper types together. It may
cause paper jam.
● Do not load paper exceeding the maximum fill line. It
may cause paper jam or machine breakdown.

When printing heavyweight, curl the tip of the paper
as shown on the right diagram if paper cannot be fed
into the machine. However, if paper is too curled or
creased, it may cause paper jams.
3
Different paper sizes cannot be loaded at the same time.

4 Adjust the paper size guide to fit the


paper loaded.

5 Select Print from the File menu.

6 Check Name and then click Properties.

Depending on the application program, the way to display the printer properties dialog box may dif-
fer. See the manual of the application program used.

7 Click the Paper/Output tab.

43
3.2 About Paper

8 From Paper Source, select Tray 5 (Bypass).


Basic Printing

3 9 Select the paper type from Paper Type (Bypass Tray).


Here, we use plain paper as an example.
When printing on the reverse side, select from Bond, Plain, Recycled, Heavyweight 1 (106-169 g/m2)-
Side 2, and Heavyweight 2 (170-220 g/m2)-Side 2.

10 Click OK.

When outputting transparencies continuously, they may stick to each other. To prevent that, remove
about 20 sheets from the output tray, and then fan well to lower the temperature.

Moving paper guide


When printing paper size with width exceeding that of A3 i.e. 297 mm (e.g.
12×18"), move the paper guide to 12" (305 mm).

When printing is done, be sure to move the paper guide back to the Standard position.

44
3.2 About Paper

Procedure

1 Slide the paper guide which is in front


of tray 5 (Bypass Tray) to 12" (305
mm).

Basic Printing
3.2.7 Changing Paper Size of Paper Tray
For details on how to change the paper size, see “2.2 Changing the Size of 3
Paper in Trays” in “Part 1 Hardware” of the User Guide (Copier).
Also, the type of paper suitable for use depends on the paper tray. For details,
see “2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier).

45
3.3 Printing Features

This section describes printing features.

3.3.1 Before Printing


In order to print from the computer, install the printer driver on the computer.
Printer driver is a software which converts print data or instructions from the
computer into data that can be understood by the printer.
Basic Printing

For details on how to install the printer driver, see “3.4 Installing/Uninstalling the
Printer Drivers” (P. 50).


When using the Auditron feature, printing cannot be done if the user name and password of the
machine are not correctly set at Specify Job Owner on the Configuration tab of the printer proper-
ties dialog box. For details on the settings of Specify Job Owner, see the on-line Help of the printer
driver. For details on the Auditron feature, see “Chapter 6 Managing Totals and Outputting
3 ●
Reports” in “Part 1 Hardware” of the User Guide (Copier).
For details on direct printing of TIFF images, see the Network Print Environment User Guide
(Network.pdf) in the PCL Driver/Network Utility (Windows) CD-ROM.

3.3.2 Printing Procedure


Printing procedure differs according to the application program used. For details,
see the guide of your application program.
This describes Wordpad which is included in Windows 95, Windows 98,
Windows Me, Windows NT 4.0, Windows 2000 and Windows XP as an example.

Procedure

1 Activate Wordpad and create a print data.

2 Select Print from the File menu.


The Print dialog box is displayed.

46
3.3 Printing Features

3 Check Name and then click Properties if necessary.


The printer properties dialog box appears.

4 Select the options.

Basic Printing
3
5 Click OK.

6 Click OK from the Print dialog box.


Printing will start.

3.3.3 Setting Printing Features


Almost all printing features are set on the printer properties dialog box which
appears when either printing from the application program or selecting Proper-
ties from the menu of the printer icon.
From this displayed properties dialog box, select the features in each tab.

The On-line Help of the printer driver for details on the options of the printer driver and the way of
selecting the options. For details on using the On-line Help, see “3.3.4 Using On-line Help” (P. 49) .

47
3.3 Printing Features

■When displayed from application program

Tab
Basic Printing

■When displayed from menu of the printer icon


3 Tab

● For Windows NT 4.0, select options from the tabs that are displayed by selecting Document
Defaults and Properties from the menu of the printer icon.

For Windows 2000 and Windows XP, select options from the tabs that are displayed by selecting
Printing Preferences and Properties from the menu of the printer icon.

For Windows 98, Windows Me, Windows 2000 and Windows XP, options are also displayed on the
Color Management tab.

48
3.3 Printing Features

3.3.4 Using On-line Help


Explanation of the printer driver options and the basic printing process are found
in the On-line Help.
To view explanation of each option
On the active properties dialog box of the printer driver, click the button on
the top of the right corner of the window, and after the cursor has changed to ,

Basic Printing
click on the desired option.

To view basic process of printing


On the active properties dialog box of the printer driver, click the Help button on
the bottom right corner of the window to display a Help window which explains
the displayed screen. Click the Contents button at the top left corner of the Help
window to display a contents of the printing process.
By double-clicking the title of the desired process, you will see the explanation.

You can select Help when the tab unique to PCL printer driver is displayed.

49
3.4 Installing/Uninstalling the
Printer Drivers
This section describes the procedure for installing and uninstalling the printer drivers.
Two methods of installation are described here, one for a local printer and the other for a
network printer.
If you have installed an earlier version of the printer driver, uninstall it first by following the
procedure in “3.4.3 Uninstalling the Printer Drivers” (P. 54) before installing the new version.

3.4.1 For a Local Printer


Basic Printing

Local printer refers to a printer that is directly connected to your computer.

Procedure

1 Start Windows 95, Windows 98, Windows Me, Windows NT 4.0,


3 Windows 2000 or Windows XP.

For this example, we will install the C400 PCL 6 printer driver on the Windows 98 OS.

2 Click Start, point to Settings, and click Printers.

3 In the Printers window, double-click Add Printer.

4 Click Next.

50
3.4 Installing/Uninstalling the Printer Drivers

5 Select Local printer and click Next.

Basic Printing
6 Insert the PCL Driver/Network Utility (Windows®) CD-ROM in your CD-
ROM drive.

7 Click Have Disk.

The Install From Disk dialog box appears.

8 Enter “Drive Name:\English\DC_C400\Win98_Me\PCL6” in the “Copy


manufacturer’s files from:” box and click OK.
In this guide, we have used “E:” as the CD-ROM drive. If you are using
a different drive for the CD-ROM, specify accordingly.


Click the Browse button to specify a folder in the CD-ROM.

Enter “DC_C320” instead of “DC_C400” if you are installing the C320 printer driver.

Enter “DC_C240” instead of “DC_C400” if you are installing the C240 printer driver.

51
3.4 Installing/Uninstalling the Printer Drivers

9 Select your printer model from the Printers list and click Next.
Basic Printing

10 Select the port that you are using and click Next.

11 Type a name for the printer, specify whether you want to use the printer
as the default printer, then click Next.

52
3.4 Installing/Uninstalling the Printer Drivers

12 Specify whether you want to print a test page, then click Finish.

Basic Printing
Installation begins.

3.4.2 For a Network Printer 3


Network printer refers to a printer that is connected to your computer through a
network.

Procedure

1 Follow steps 1 to 4 of “3.4.1 For a Local Printer” (P. 50). Select Network
printer instead of Local printer to share this machine on the network
and then click Next.

53
3.4 Installing/Uninstalling the Printer Drivers

2 Specify the path to the machine in the “Network path or gueue name:”
box and click Next.


Click the Browse button to specify the network path of the machine.
● If you do not know the network address of the network printer, contact with your system administra-
tor.
Basic Printing

3
3 Follow steps 11 to 12 of “3.4.1 For a Local Printer” (P. 50) to complete
the installation procedure.

3.4.3 Uninstalling the Printer Drivers

To uninstall the alternate drivers downloaded using the Add Printer Wizard dialog box at the client
computer, open the Printers window and erase the applicable printer icons.

Procedure

1 Click Start, point to Settings, and click Printers.

For this example, we will uninstall the C400 PCL 6 driver on the Windows 98 OS.

2 Select the printer icon.

3 Select Delete from the File menu.

54
3.4 Installing/Uninstalling the Printer Drivers

■For Windows 95/98, Me, and Windows NT

4 In the Printers dialog box, click Yes.

Basic Printing
Click Yes.

■For Windows 2000/XP


3
4 Select Server Properties from the File menu.

5 Click the Driver tab.

6 Select the printer driver you want to remove and click Remove.

7 Click Yes.

8 Restart the OS.

55
3.5 Switching Printer Off-line

When the machine is switched to off-line, it cannot receive data. Data being received will be
interrupted and will not be printed.

Procedure

1 On the control panel, press Machine Status.


The Machine Status screen is displayed.

2
Basic Printing

On the screen, select Print Mode.


Billing Meter/
Machine Status Consumables Faults
Print Report

Machine Information Paper Tray Print Mode


On-line

3
The Print Mode screen is displayed.

3 Select Off-line.
Print Mode Close

Off-line
PCL Emulation HP-GL2 Emulation

On-line

4 Select Close.

56
3.6 Canceling Printing/
Checking Job Status
To cancel printing, delete the print instruction on the computer first. If the print instruction
cannot be deleted from the computer, delete it from this machine.
You can check the status of print jobs from the computer.
This section describes the different processes.

3.6.1 Canceling Printing From Computer

Basic Printing
This section explains how to canceling print instructions from the computer.

Canceling from Windows


The procedure to cancel print instruction from Windows is as follows:

Procedure
3
1 From the Start menu, select Settings and then click Printers.

2 Open the icon of the printer model.

3 In the windows displayed, click any document name and then press
Delete on the keyboard.

Canceling from CentreWare Internet Services


You can use CentreWare Internet Services to cancel printing from the computer.
For details on CentreWare Internet Services, see “Chapter 5 Configuring From
Computer (CentreWare Internet Services)” (P. 105).

57
3.6 Canceling Printing/Checking Job Status

3.6.2 Canceling Printing From Printer


The process to cancel printing from this machine is as follows:

Canceling jobs in process


If neither of the following two screens is displayed, see the procedure on the next
page, “ Canceling jobs inside the machine” (P. 59).
Basic Printing

Procedure

1 Either press Stop on the control panel or select Stop on the following
screen.
The job processing will be discontinued.
3 Processing data...
Print Job :Doc. No. 00456 Close
: akira. endo
: Host1
: document Stop

Canceling jobs in the midst of printing

Procedure

1 Either press Stop on the control panel or select Stop on the following
screen.

Printing in progress...
Print Job :Doc. No. 00456 Close
: akira. endo
: Host1
: document Stop

Quantity : 2/4
Pages : 2 / 10

Center Output Tray

The machine will pause and display the following screen.

58
3.6 Canceling Printing/Checking Job Status

2 To stop printing, either press C on the control panel or select Stop on


the following screen. However, the page in the midst of printing will be
printed.
Ready to print.
Touch Start to resume printing or Stop to cancel the job.

Print Job :Doc. No. 00456 Close


: akira. endo
: Host1
: document Stop

Quantity : 2/4

Basic Printing
Pages : 2 / 10
Start

Center Output Tray

To continue printing, either press the Start button on the control panel or select the Start button on the
screen.
3
Canceling jobs inside the machine
The process to cancel print jobs received by the machine is as follows. Through
this procedure, you can interrupt the receiving of data and empty the buffer.

Buffer is the location to store data sent from the client.

You can also execute and print all jobs in the machine. For details, see “7.2.8 Forcibly Outputting
Data Wait Documents” in “Part 1 Hardware” of the User Guide (Copier).

Procedure

1 On the control panel, press Job Status.


The Job Status screen is displayed.

2 On the screen, select Current and Pending Jobs.

Job Status Current and Stored Print


Completed Jobs
Pending Jobs Documents Waiting Jobs
Doc. No. - Job Type Status Remote Terminal/Contents Pages
00117-Copy Job Copying A4 : 100% 25/100
00010-Print Job Print Wait Fuji Taro : MDG 0/120
00015-Print Job Print Wait Fuji Taro : MDG 0/50

A list of jobs in process or waiting will be displayed.

59
3.6 Canceling Printing/Checking Job Status

3 Select the job that you want to delete.


Job Status Current and Stored Print
Completed Jobs
Pending Jobs Documents Waiting Jobs
Doc. No. - Job Type Status Remote Terminal/Contents Pages
00117-Copy Job Copying A4 : 100% 25/100
00010-Print Job Print Wait Fuji Taro : MDG 0/120
00015-Print Job Print Wait Fuji Taro : MDG 0/50
Basic Printing

The job status will be displayed.

4 Select Stop.
The job processing will be discontinued.
Print Job :Doc. No. 00010 Close
: Fuji Taro
: (CentreWare)

3 : document
Quantity
Pages :
: 0/5
120/120
Stop

Promote Job
2 A4
1 Sided
Center Output Tray

5 Select Close.
Repeat steps 2 to 5 if you have other jobs to delete.

3.6.3 Checking Job Status of Print Instruction


The procedure to check the job status of print instruction is as follows:

Using Windows

Procedure

1 From the Start menu, select Settings and then click Printers.

2 Open the icon of the printer model.

60
3.6 Canceling Printing/Checking Job Status

3 Check Status in the displayed window.

Basic Printing
Using CentreWare Internet Services
You can also use CentreWare Internet Services to check job status of print
instruction in the machine.
For details on CentreWare Internet Services, see “Chapter 5 Configuring From
Computer (CentreWare Internet Services)” (P. 105).

Using Printer 3
Procedure

1 On the control panel, press Job Status.


The Job Status screen is displayed.

2 On the screen, select either Current and Pending Jobs or Completed


Jobs.
Current and Stored
Job Status Completed Jobs
Pending Jobs Documents
Secure Print Sample Print Delayed Print

Private Mailbox

A list of jobs will be displayed.

61
3.6 Canceling Printing/Checking Job Status

3 Check the job status.


Job Status Current and Stored Print
Completed Jobs
Pending Jobs Documents Waiting Jobs
Doc. No. - Job Type Status Remote Terminal/Contents Pages
00117-Copy Job Copying A4 : 100% 25/100
00010-Print Job Print Wait Fuji Taro : MDG 0/120
00015-Print Job Print Wait Fuji Taro : MDG 0/50
Basic Printing

For example, if a job in waiting is selected, the following screen will be displayed.
Print Job :Doc. No. 00010 Close
: Fuji Taro
: (CentreWare)
: document Stop

Quantity : 0/5
Pages : 100 /120
Promote Job
2 A 4

3 1 Sided
Center Output Tray

4 After checking, press Features on the control panel.

62
4 Special Printing

4.1 Printing Special Papers.................................................................... 64


4.2 Printing Non-Standard Paper Size ................................................... 66
4.2.1 Customizing Non-Standard Paper Size ............................ 66
4.2.2 Printing Non-Standard Paper Size.................................... 68
4.3 Secure Print ..................................................................................... 70
4.3.1 Setting Secure Print Jobs ................................................. 70
4.3.2 Printing Secure Print Jobs ................................................ 72
4.4 Sample Print .................................................................................... 77
4.4.1 Setting Sample Print Jobs ................................................ 77
4.4.2 Printing Sample Print Jobs ............................................... 78
4.5 Delayed Print.................................................................................... 83
4.5.1 Setting Delayed Print Jobs ............................................... 83
4.5.2 Printing Delayed Print Jobs .............................................. 85
4.6 Expanding Print Areas for Printing................................................... 89
4.7 E-mail Printing.................................................................................. 91
4.7.1 System Environment......................................................... 91
4.7.2 Sending E-mail ................................................................. 95
4.8 Notify Job End by E-mail.................................................................. 97
4.8.1 System Environment......................................................... 97
4.8.2 Notifying by E-mail............................................................ 99
4.9 Adding Banner Sheet for Printing .................................................. 101
4.10 File Upload Printing........................................................................ 102
4.1 Printing Special Papers

This section describes how to print special papers. The following special papers can be
printed:

Heavyweight 1 (106-169 g/m2)

Heavyweight 1 (106-169 g/m2) – Side 2

Heavyweight 2 (170-220 g/m2)

Heavyweight 2 (170-220 g/m2) – Side 2

Transparency
● Lightweight (55-63 g/m2)

Labels

Custom 1-5
Special Printing

Use tray 5 (Bypass Tray) when printing these special papers.


Display the Paper/Output tab to configure these paper supply settings.
This will describe Wordpad of Windows 98 as an example. The procedure is the same when
using other OS.


When outputting transparencies continuously, they may stick to each other. To prevent this, remove about 20

4 ●
sheets from the output tray, and then fan well to lower the temperature.
Use only labels exclusively made for this machine. If not, it may cause paper jams or machine breakdown.

● Depending on the application program, the way to display the printer properties dialog box might differ. See the
manual of the application program used.

When loading transparencies in tray 5 (Bypass Tray), you are recommended to load in the portrait orientation.
● For details on using tray 5 (Bypass Tray), see “3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40).

“2.1 Loading Paper” in “Part 1 Hardware” of the User Guide (Copier) for details on paper types suitable or
unsuitable for copying and loading in each tray.

Procedure

1 Load special paper in tray 5 (Bypass Tray).

2 Select Print from the File menu.

3 Check Name and then click Properties.

4 Click the Paper/Output tab.

64
4.1 Printing Special Papers

5 From the Paper Source drop-down list box, select Tray 5 (Bypass).

Special Printing
5
6

6 Select the paper type from the Paper Type drop-down list box.

7 Click OK to start printing. 4



When outputting transparencies continuously, they may stick to each other. To prevent this, remove
about 20 sheets from the output tray, and then fan well to lower the temperature.
● Use only labels exclusively made for this machine. If not, it may cause paper jams or machine
breakdown.

65
4.2 Printing Non-Standard
Paper Size
This section describes how to print non-standard paper size. To print non-standard paper
size, you have to customize the paper size on the printer driver first.
Once the non-standard paper size has been customized, you can select it from Paper Size
and Output Size on the Paper/Output tab. Use tray 5 (Bypass Tray) for printing.
You can customize up to five paper sizes with a separate name for each size. For sizes in
millimeters, you can enter in units of 0.1 mm and between 100.0 – 305.0 mm for the short
edge, 140.0 – 482.6 mm for the long edge; and for sizes in inches, in units of 0.01 inch and
between 3.94 – 12.01 inch for the short edge, 5.51 – 19.00 inch for the long edge.
For the name of the customized size, you can enter up to 14 characters.

For Windows NT 4.0, Windows 2000, Windows XP, only Administrators can change the setting. All other users can
Special Printing

only check the contents.


As local printer uses the client’s form database, configuring settings on the Custom Paper Size dialog box on
Windows NT 4.0, Windows 2000, Windows XP will affect other printers of the client. For network printer, using
form database of the server with print queue will also affect the shared printer on the same network of other clients.
For Windows 95, Windows 98, Windows Me, defining customized paper sizes for each printer icon will not affect
settings of other printer on the client. For network printer, defining customized paper sizes for each printer icon will
also not affect the shared printer on the same network of other clients.

4 4.2.1 Customizing Non-Standard Paper Size


Customize non-standard paper size on the Custom Paper Size dialog box.

Procedure

1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.

2 Click the Configuration tab.

66
4.2 Printing Non-Standard Paper Size

3 Click Custom Paper Size.

Special Printing
3

The Custom Paper Size dialog box is displayed.

4 Select the desired paper size from the Details list box.
4
4

5 In the Change Setting For group, specify Short Edge and Long Edge.
You can either enter the value with keyboard or use the buttons on the screen.
Short Edge cannot be longer than Long Edge. Conversely, Long Edge cannot be shorter than Short
Edge.

6 To name the paper size, check the Name the Paper Size check box,
and then enter the name at Name.
You can enter up to 14 characters for the name.

7 If necessary, repeat steps 4 to 6 to set the paper size.

8 Click OK.

67
4.2 Printing Non-Standard Paper Size

9 Click OK on the Configuration tab.

4.2.2 Printing Non-Standard Paper Size


The procedure to print non-standard paper size is as follows. Use tray 5 (Bypass
Tray) for printing.

“3.2.6 Loading Paper in Tray 5 (Bypass Tray)” (P. 40) for details on using tray 5 (Bypass Tray).
Special Printing

Here, we use Wordpad of Windows 98 as an example. The procedure is the


same when using other OS.

Depending on the application program, the way to display the printer properties dialog box might dif-
fer. See the manual of the application program used.

Procedure
4
1 Load the non-standard paper size in tray 5 (Bypass Tray).

2 Select Print from the File menu.

3 Check Name and then click Properties.

4 Click the Paper/Output tab.

68
4.2 Printing Non-Standard Paper Size

5 From the Paper Source drop-down list box, select Tray 5 (Bypass).

5
6

Special Printing
6 Select the paper type from the Paper Type drop-down list box.

7 From the Output Size drop-down list box, select the needed non-stan-
dard paper size. 4

8 Click OK to start printing.

69
4.3 Secure Print

You can add a password to your print data on the computer, send it to the machine for tem-
porary storing; and then print out the data using the control panel on the machine. This fea-
ture is known as Secure Print. You can also save print data in the machine without a
password and print frequently-used data directly from the machine without having to send
print instruction from the client.
Special Printing

You need to set the user name and password before printing.
Up to 200 users and 1,000 files per user can be set. You can save up to 9,999 files or until
the hard disk is full.

4.3.1 Setting Secure Print Jobs


4
To use the Secure Print feature, you need to set the user name and password.

Procedure

1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.

2 Click the Paper/Output tab.

70
4.3 Secure Print

3 Select Secure Print from the Job Type drop-down list box.

Special Printing
The Secure Print Settings dialog box appears.

4 Enter the user ID within 24 characters at the Secure/Sample Print User


ID text box.
4

The user ID entered here will be displayed as the user ID on the Secure Print screen on the touch panel
display of the machine. You can register the same user ID more than once if it is used with different
passwords.

5 When password is set, enter a password of four-digits of less in the


Password text box and the Confirm Password text box.

6 Click OK.

71
4.3 Secure Print

4.3.2 Printing Secure Print Jobs


This section describes how to print Secure Print jobs.
First, set and send the Secure Print job at the client. Then, execute the print
instruction at the machine to print out the data.
You can also check or delete print jobs saved in the machine using the same
procedure of executing print instruction at the machine.

At the computer
Here, we use Wordpad of Windows 98 as an example. The procedure is the
Special Printing

same when using other OS.

Depending on the application program, the way to display the printer properties dialog box might dif-
fer. See the manual of the application program used.

Procedure

4 1 Select Print from the File menu.

2 Check Name and then click Properties.

3 Click the Paper/Output tab and select Secure Print from the Job Type
drop-down list box.

The Secure Print Settings dialog box is displayed.

If necessary, click the Secure Print button and change the settings.

72
4.3 Secure Print

4 Confirm the User ID and Password.

Special Printing
From Retrieve Document drop-down list box,select either Enter Docu-
ment Name or Auto Retrieve.
If Enter Document Name has been selected, enter the name within 24 characters at the Document
Name text box.
For either of the two options of specifying the document name, only the first 24 characters will be rec-
ognized if more than that are entered.
The document name entered here will be displayed as the document name on the Secure Print screen
on the touch panel display of the machine.
4
6 Click OK.

7 Click OK on the Paper/Output tab to carry out printing.

At the machine
This section describes the procedure to output print data stored inside the
machine.

Procedure

1 On the control panel, press Job Status.


The Job Status screen is displayed.

73
4.3 Secure Print

2 On the screen, select Stored Documents and then Secure Print.


Current and Stored
Job Status Completed Jobs
Pending Jobs Documents

Secure Print Sample Print Delayed Print

Private Mailbox

The Secure Print screen is displayed and the user ID specified on the printer driver will be displayed.

3
Special Printing

Select the user ID which you want to check, followed by Document


List.
Selecting the button will display the previous screen and the button the next screen. Or using
the numeric keypad on the control panel, you can also enter the ID number at Go to to specify the
required ID directly.
Once the user ID has been selected, the saved number will be displayed at No. of Docs. on the bottom
right of the screen.

4 Secure Print
001 Fuji Taro 002 Fuji Hanako
Refresh Close

Go to
003 Endo 004 Imai (001-200)
005 Fukada 006 Motohashi

Document List

● Selecting the Refresh button will display the latest information.



If the password has been set, the screen to enter the password will appear. Enter the password set
on the printer driver and then select the Confirm button.

If you have forgotten the password, you can display the document saved in the System Administra-
tion Mode. For details on System Administration Mode, see “Chapter 5 System Administration
Mode Settings” in “Part 1 Hardware” of the User Guide (Copier).

74
4.3 Secure Print

4 In the password entry screen, enter the same password as the one
entered in the printer driver, then click Confirm.
Fuji Taro Cancel

Password

Confirm

The information of the document saved in the specified user ID will be displayed under Document
Name, Stored Date and Pages. The name displayed in Document Name will be the document name set

Special Printing
on the printer driver.

5 Select the document to be printed, followed by Print.


Selecting the Select All button will select all the documents. Selecting it again to deselect. To delete
document, select the document, followed by the Delete button.

Fuji Taro Refresh Close

No. Document Name Stored Date Pages

4
No.of Docs. : 2
1 Secure Print 2001/10/7 8:10 AM 22
2 Dialog SOD 2001/10/8 7:30 PM 5 Select All

Print

Delete

A screen for confirmation will be displayed.

6 Check the contents displayed on the screen and then make the neces-
sary selection.
■If Print is selected:
Selecting the Cancel button will return you to the screen from step 4.

Fuji Taro Refresh Close

The following document(s)s will be printed.


No.
1 User ID :Fuji Taro 2001/10/7 8:10 AM 22
Doc.Name :Secure Print 1
2 Stored Date :2001/10/8 7:30 2001/10/8
PM 7:30 PM 5
Select to delete or save the document after printing.

Print and Print and


Delete Save Cancel

75
4.3 Secure Print

■If Delete is selected:


Selecting the No button will return you to the screen from step 4.

Fuji Taro Refresh Close

The following document will be deleted.


1 User ID :Fuji Taro 2001/10/7 8:10 AM 22
Doc. Name :Dialog SOD
2 Stored Date :2001/10/8 2001/10/8
7:30 PM 7:30 PM 5
Are you sure?

Yes No

Deleting all the documents of a user ID will delete the user ID.
Special Printing

7 Select Close repeatedly until the Job Status screen is displayed.

76
4.4 Sample Print

When printing multiple copies, you can print out only the first set to check the printing result
first before printing the remaining copies from the printer control panel. This feature is
known as Sample Print.

Special Printing
You need to set the user name before printing.
Up to 200 users and 1,000 files per user can be set. You can save up to 9,999 files or until
the hard disk is full.

4.4.1 Setting Sample Print Jobs 4


To use the Sample Print feature, you need to set the user name.

Procedure

1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.

2 Click the Paper/Output tab.

77
4.4 Sample Print

3 Select Sample Print from the Job Type drop-down list box.

3
Special Printing

The Sample Print Settings dialog box appears.

4 Enter the user ID within 24 characters at the User ID text box.


The user ID entered here will be displayed as the user ID on the Sample Print screen on the touch
4 panel display of the machine.

5 Click OK.

4.4.2 Printing Sample Print Jobs


This section describes how to print Sample Print jobs.
First, set and send the Sample Print job at the client. Then, execute the print
instruction at the machine to print out the remaining data.
You can also check or delete print jobs saved in the machine using the same
procedure of executing print instruction at the machine.

At the computer
Here, we use Wordpad of Windows 98 as an example. The procedure is the
same when using other OS.

Depending on the application program, the way to display the printer properties dialog box might dif-
fer. See the manual of the application program used.

78
4.4 Sample Print

Procedure

1 Select Print from the File menu.

2 Check Name and then click Properties.

3 Click the Paper/Output tab and set Copies to at least 2.

4 Select Sample Print from the Job Type drop-down list box.

Special Printing
4

4
The Sample Print Settings dialog box is displayed.

If necessary, click the Sample Print button and change the settings.

5 Confirm User ID.

5
6

79
4.4 Sample Print

6 From Retrieve Document drop-down list box, select either Enter Docu-
ment Name or Auto Retrieve.
If Enter Document Name has been selected, enter the name within 24 characters at the Document
Name text box.
For either of the two options of specifying the document name, only the first 24 characters will be rec-
ognized if more than that are entered.
The document name entered here will be displayed as the document name on the Sample Print screen
on the touch panel display of the machine.

7 Click OK.

8 Click OK on the Paper/Output tab to carry out printing.


Special Printing

At the machine
The following describes the procedure to output the remaining print data stored
inside the machine.

Procedure

4 1 On the control panel, press Job Status.


The Job Status screen is displayed.

2 On the screen, select Stored Documents and then Sample Print.

Job Management Current and Stored


Completed Jobs
Pending Jobs Documents

Secure Print Sample Print Delayed Print

Private Mailbox

The Sample Print screen is displayed and the user ID specified on the printer driver will be displayed.

80
4.4 Sample Print

3 Select the user ID which you want to check, followed by Document


List.
Selecting the button will display the previous screen and the button the next screen. Or using
the numeric keypad on the control panel, you can also enter the ID number at Go to to specify the
required ID directly.
Once the user ID has been selected, the saved number will be displayed at No. of Docs. on the bottom
right of the screen.

Selecting the Refresh button will display the latest information.

Sample Print Refresh Close

001 Fuji Taro 002 Fuji Hanako

Special Printing
Go to
003 Endo 004 Imai (001-200)
005 Fukada 006 Motohashi

Document List

No. of Docs. : 2

The information of the document saved in the specified user ID will be displayed under Doc. Name,
Stored Date and Pages. The name displayed in Doc. Name will be the document name set on the
printer driver. 4
4 Select the document to be printed, followed by Print.
Selecting the Select All button will select all the documents. Selecting it again to deselect. To delete
document, select the document, followed by the Delete button.

Fuji Taro Refresh Close

No. Doc. Name Stored Date Pages No. of Docs. : 2


1 Planning Paper 2001/10/7 8:10 AM 52
2 Goods Guidance 2001/10/8 7:30 PM 35 Select All

Print

Delete

A screen for confirmation will be displayed.

81
4.4 Sample Print

5 Check the contents displayed on the screen and then make the neces-
sary selection.
■If Print is selected:
Selecting the No button will return you to the screen of step 4.

Fuji Taro Refresh Close

The following documents will be deleted after printed.


User ID :Fuji Taro
Doc. Name :Goods Guidance
Stored Date :2001/10/8 7:30 PM
Are you sure?

Yes No
Special Printing

■If Delete is selected:


Selecting the No button will return you to the screen of step 4.

Fuji Taro Refresh Close

The following document(s) will be deleted.


User ID :Fuji Taro
Doc. Name :Goods Guidance

4 Stored Date :2001/10/8 7:30 PM


Are you sure?

Yes No

Deleting all the documents of an user ID will delete the user ID.

6 Select Close repeatedly until the Job Status screen is displayed.

82
4.5 Delayed Print

You can start the print job at the time set in advance. You can also start printing before
reaching the time using the control panel. This feature is known as Delayed Print.

Special Printing
You need to set the user name before printing.
Up to 200 users and 1,000 files per user can be set. You can save up to 9,999 files or until
the hard disk is full.

4.5.1 Setting Delayed Print Jobs


4
To use the Delayed Print feature, you need to set the user name.

Procedure

1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.

2 Click the Paper/Output tab.

83
4.5 Delayed Print

3 Select Delayed Print from the Job Type drop-down list box.
Special Printing

The Delayed Print Settings dialog box appears.

4 Enter the time on a 24-hour basis to start printing at the Time box.

5 Click OK.

84
4.5 Delayed Print

4.5.2 Printing Delayed Print Jobs


This section describes how to print Delayed Print jobs.
First, set and send the Delayed Print job at the client. When printing the delayed
print jobs before being time to be set, use the control panel on the machine.
You can also check or delete print jobs saved in the machine using the same
procedure of executing print instruction at the printer.

At the computer
Here, we use Wordpad of Windows 98 as an example. The procedure is the

Special Printing
same when using other OS.

Depending on the application program, the way to display the printer properties dialog box might dif-
fer. See the manual of the application program used.

Procedure

1 Select Print from the File menu.


4
2 Check Name and then click Properties.

3 Click the Paper/Output tab.

4 Select Delayed Print from the Job Type drop-down list box.

The Delayed Print dialog box is displayed.

If necessary, click the Delayed Print button and change the settings.

85
4.5 Delayed Print

5 Confirm the time at the Time box.


Special Printing

6 From Retrieve Document drop-down list box, select either Enter Docu-
ment Name or Auto Retrieve.
If Enter Document Name has been selected, enter the name within 24 characters at the Document
Name text box.
For either of the two options of specifying the document name, only the first 24 characters will be rec-
ognized if more than that are entered.
The document name entered here will be displayed as the document name on the Delayed Print screen

4 on the touch panel display of the printer.

7 Click OK.

8 Click OK on the Paper/Output tab to carry out printing.


At the printer
The following describes the procedure to output the remaining print data stored
inside the printer forcibely before the time specified on the computer driver will
come.

Procedure

1 On the control panel, press Job Status.


The Job Status screen is displayed.

86
4.5 Delayed Print

2 On the screen, select Stored Documents and then Delayed Print.

Job Management Current and Stored


Completed Jobs
Pending Jobs Documents

Secure Print Sample Print Delayed Print

Private Mailbox

The Delayed Print screen is displayed and the Time specified on the printer driver is displayed.

Special Printing
Select the document to be printed before the specified time, followed by
Print.
To delete document, select the document, followed by the Delete button.

Delayed Print Refresh Close

No. Document Name Print Time Pages No. of Docs: 3


1 Planning Paper 10:00 AM 52
2 Goods Guidance 11:50 AM 35
3 Users Guide 8:36 PM 620 Print

Delete
4
A screen for confirmation will be displayed.

87
4.5 Delayed Print

4 Check the contents displayed on the screen and then make the neces-
sary selection.
■If Print is selected:
Selecting the No button will return to the screen of Step 4.

Delayed Print Refresh Close


The following document(s) will be deleted after printing.
Doc. Name :Planning Paper
Print Time :10:00 AM (Stored Date : 2001/10/8 9:50 PM)
User Name :Fuji Taro
Host Name :Alpha
The job will not print at the programmed time. Do you want to print now?
Yes No
Special Printing

■If Delete is selected:


Selecting the No button will return to the screen of Step 4.

Delayed Print Refresh Close


The following document(s) will be deleted.
Doc. Name :Planning Paper
Print Time :10:00 AM (Stored Date : 2001/10/8 9:50 PM)

4 User Name
Host Name
Are you sure?
:Fuji Taro
:Alpha

Yes No

5 Select Close repeatedly until the Job Status screen is displayed.

88
4.6 Expanding Print Areas for
Printing
By changing the print area and the margins, you can expand the print area for printing.

Depending on the application program, you might not obtain the desired print result.

“A.2 Printable Area” (P. 233) for details on the printable areas.

Display the Print Areas/Margin dialog box to configure the print settings.
Here, we use Wordpad of Windows 98 as an example. The procedure is the same when
using other OS.

Special Printing

Depending on the application program, the way to display the printer properties dialog box might differ. See the
manual of the application program used.

Users who are considered as Guests, Replicator or Users of Windows 2000, Windows XP or Windows NT 4.0
cannot configure the margin settings.

Procedure

1 Select Print from the File menu.


4
2 Check Name and then click Properties.

3 Click Printable Area on the Paper/Output tab.

The Printable Area dialog box is displayed.

89
4.6 Expanding Print Areas for Printing

4 Click Extended.

5 Click OK.
Special Printing

6 Click OK on the Paper/Output tab to carry out printing.

90
4.7 E-mail Printing

You can send an e-mail with a TIFF or PDF document attached, from the computer to the
machine. Upon receiving the mail, the machine will print it out automatically. This feature is
known as “E-mail Printing”.

In order to print PDF document, you need the PostScript Software Kit (option).

Special Printing
4

4.7.1 System Environment


The following settings have to be configured in order to use the E-mail Printing
feature. Check with your system administrator or network administrator on
whether these settings have been configured.
Network environment
Register the user account.
Mail Print environment
Using CentreWare Internet Services, set the Port Status, Machine E-mail
Address, TCP/IP, and mail server settings.

91
4.7 E-mail Printing

Procedure

1 Activate CentreWare Internet Services and then click Properties.

“5.4 Activating” (P. 113) for details on activating CentreWare Internet Services.

2 Do the settings for the items shown in the table below.


Special Printing

4
Settings to
Item in the define based
Item Description Value on the protocol
frame
SMTP POP3
Machine Administra- Sets the administrator’s e-mail Enter an
Details tor E-mail address. address
Address within 127
characters.
Machine E- Sets the e-mail address of this
mail Address machine. This address is displayed
at the From box on e-mail.

When receiving E-Mail via SMTP
An alias cannot be set. You can set
any name for the account (on the
left side of @). Set the address
section (on the right side of @),
with the combination of the host
name and domain name.
<Example>
ifax@dcc400.fujixerox.co.jp
Account name: ifax
Host name: dcc400
Domain Name: fujixerox.co.jp

92
4.7 E-mail Printing

Settings to
Item in the define based
Item Description Value on the protocol
frame
SMTP POP3
Machine Machine E- ● When receiving E-mails via POP3 Enter an
Details mail Address Enter the POP user name (on the address
left side of @) and incoming POP3 within 127
mail server name in the address characters.
section (on the right side of @).
You can set an alias, such as
ifax@fujixerox.co.jp.
<Example>
ifax@mb1.abc.fujixerox.co.jp
Account name: ifax

Special Printing
Port Status Receive E-mail Select the check box.
Send E-mail
TCP/IP under Host Name Sets the host name of this machine. Enter an
Protocol Set- address
tings within 32
characters.
Get DNS Select the check box if you want to —
Address get the DNS server address automat-

DNS
ically from the DHCP server.
Enter the DNS server address. xxx.xxx.xxx. —
4
Address1-3 xxx
Domain Enter the DNS domain name. Enter an —
Name address
within 255
characters.
: Must set
— : No need to set
3 Scroll down the frame and click Apply New Settings, and then on the
displayed screen, click Reboot.

4 Configure the setting of the items in the following table to match the E-
mail Printing environment.

93
4.7 E-mail Printing

* : default values
Settings to
Item in the define based
Item Description Value on the protocol
frame
SMTP POP3
E-mail under Receiving Sets how the mail is to be received to *SMTP,
Protocol Set- Protocol match your environment. POP3
tings
Print Mail Sets the contents to be printed when *Basic
Headers and printing both the received mail and Headers
Contents the header of the e-mail. Select All and Con-
Headers and Contents when you tents, None,
Special Printing

want to print all items of the email. Based on


Comment,
All Headers
and Con-
tents
POP3 Server Sets the POP3 server address for Up to 128 —
Address receiving the mail. characters
can be

4 entered,
including “.”
(full stop)
and “-”
(hyphen).
POP3 Server Sets the interval to check mail in the 1 to 120 —
Check Inter- POP3 server. minutes
val *10 minutes
POP User Sets the user name for connecting to Enter each —
Name the POP3 server. Only one user can name within
be set. 64 characters.
POP User Sets the password for each user Enter a —
Password name and enter the same password password
again at the Confirm Password box. within 64
characters.
STMP Send- Allows you to confirm the user at the Invalid*
ing Authenti- POP server before sending e-mails Valid
cation to the SMTP server. Check valid in
the checkbox.
STMP Server Set the SMTP server address. Up to 128
Address characters can
be entered,
including “.”
and “-”.
: Must set
— : No need to set

94
4.7 E-mail Printing

5 Scroll down the frame and click Apply New Settings, and then on the
displayed screen, click Reboot.

4.7.2 Sending E-mail


This section describes how to send mails to the machine from the computer
using Outlook Express as an example.

Procedure

Special Printing
1 Using your e-mail software, create a mail and then attach a TIFF or
PDF document, if available.

● If the file format of the attached document is not “.tif” nor “.pdf”, you might not be able to print
correctly.

Up to 31 documents can be attached. 4
2 Enter the e-mail address of the receiving machine.

95
4.7 E-mail Printing

3 Send the e-mail.


After the e-mail has been received at the machine, it will be automatically printed.

The e-mail itself and the attached document will be printed at the machine based on the following set-
tings:
● The e-mail itself:

Default values of the PCL printer driver



The attached TIFF document:
Default values of the logical printer settings for TIFF of the Emulation Settings of CentreWare
Internet Services.
● The attached PDF document:

Default values of the logical printer settings for PostScript of the Emulation Settings of CentreWare
Special Printing

Internet Services.

96
4.8 Notify Job End by E-mail

You can configure an e-mail to be sent to the computer to notify that a job has ended.
Here, we use Wordpad of Windows 98 as an example. The procedure is the same when
using other OS.

4.8.1 System Environment


The following settings have to be configured in order to use the Mail Notification
feature. Check with your system administrator or network administrator on
whether these settings have been configured.

Special Printing
Network Environment and Mail Environment Settings

Register the user account.

Set the Mail Environment.

“4.7 E-mail Printing” (P. 91) for details on Setting Mail Environment.

Mail Notification Environment Setting 4


Using CentreWare Internet Services, configure the setting for using the Mail
Notification feature.

Procedure

1 Activate CentreWare Internet Services and then click Properties.

“5.4 Activating” (P. 113) for details on activating CentreWare Internet Services.

97
4.8 Notify Job End by E-mail

2 From the left frame of the screen displayed, select Port Status.
Special Printing

3 Check the Enable check box of Mail Notice.


4 4 Click Apply New Settings.
If a message prompts for the user name and password, enter these items and then click OK. If a mes-
sage prompts for the machine to be reboot, switch off the power of the machine and then on again.

98
4.8 Notify Job End by E-mail

5 If the machine has been reboot, check that it has been activated and
then select Mail Notice Settings from the left frame.
If necessary, configure setting for other items.

Special Printing
6 Scroll down the frame and click Apply New Settings. If a message
prompts for the user name and password, enter these items and then
4
click OK. If a message prompts for the machine to be reboot, switch off
the power of the machine and then on again.

4.8.2 Notifying by E-mail


Here, we use Wordpad of Windows 98 as an example. The procedure is the
same when using other OS.

Procedure

1 From the Start menu, select Settings and then click Printers to display
the printer properties dialog box.

2 Click the Configuration tab.

99
4.8 Notify Job End by E-mail

3 Select Notify Job End by E-mail from the Print Features list box.
Special Printing

4 Select On from the Notify Job End by E-mail drop-down list box.

4 5 Enter an e-mail address at the Mail Address box.

6 Click OK.

100
4.9 Adding Banner Sheet for
Printing
During printing, you can add paper used for sorting/classifying (banner sheet) to differenti-
ate a printed sheet from the rest.
You can configure the setting for the banner sheet on this machine.


Banner sheets are not stapled when the staple feature has been set.
● The number of banner sheet printed will be added to the meter.

“5.7.2 Others (Print Mode Settings)” in “Part 1 Hardware” of the User Guide (Copier) for details on setting banner
sheet.

Special Printing
4

101
4.10 File Upload Printing

You can print a TIFF file or a PDF file by uploading files to the machine using a browser.

Procedure

1 Activate CentreWare Internet Services and then click Services.

“5.4 Activating” for details on actibating CentreWare Internet Services.

2 Click Browse in the File Name group.


Special Printing

The Choose file dialog box appears.

3 In the Choose file dialog box, specify a file on the computer.

4 If necessary, set the other settings in the window.

102
4.10 File Upload Printing

5 Click Start to start printing.

Special Printing
4

103
Configuring From
5

Computer (CentreWare
Internet Services)
5.1 About CentreWare Internet Services ............................................. 106
5.1.1 Introduction ..................................................................... 106
5.1.2 Structure Screen............................................................. 107
5.1.3 System Structure ............................................................ 108
5.1.4 Target OS and Browsers................................................. 109
5.2 Configuring Browser ...................................................................... 110
5.2.1 For Netscape Communicator .......................................... 110
5.2.2 For Internet Explorer....................................................... 110
5.2.3 Proxy Server and Port Number....................................... 111
5.3 Configuring Machine ...................................................................... 112
5.4 Activating ....................................................................................... 113
5.5 Troubleshooting.............................................................................. 114
5.1 About CentreWare Internet
Services
Configuring From Computer (CentreWare Internet Services)

5.1.1 Introduction
CentreWare Internet Services is a software that enables you to use a web
browser to display the printer/job status or change the settings of this machine
when it has been configured for use in TCP/IP environment.
Among the items that can be set through the touch panel display for this machine
to be used as a printer, you can use the Properties screen of this software to set
items like system setting as well as the setting of each network port.

“Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide (Copier)
for details on items that can be set through the touch panel display.

Depending on the item, some settings become effective only after rebooting (i.e. switching off/on the
machine or defining the system setting using the printer control panel).

The main features of each tab of CentreWare Internet Services are as follows:

Tab Main Features


Services ●
Allows you to configure settings and print documents stored in your
computer.

5 Jobs
Status


Displays the job list/job history and deletes jobs.
Displays the host device status.
● Displays the status of paper tray/output tray, as well as consumables
like toner.
Properties ● Displays or configures the following items: machine details and date/
time settings; configuration settings like memory and printer language;
counter settings; paper trays setting; paper settings; save energy mode
settings; fax list settings; mailbox settings; mail notice settings; Internet
services settings; port status settings.
● Sets every port.

Sets every protocol.

Sets emulation.

Sets memory.
Maintenance ●
Displays error history report.
Support ●
Displays support information.

106
5.1 About CentreWare Internet Services

Configuring From Computer (CentreWare Internet Services)


5.1.2 Structure Screen
The CentreWare Internet Services screen is made up of four frames (partitioned
screens).

There is a frame at the top and bottom of the window, that is as wide as the
browser, as well as two between these, which are on the left and right. The con-
tents displayed on each frame change according to the features used (Jobs, Sta-
tus, Properties, Maintenance, Support).

Clicking the Help button at the bottom frame will display the On-line Help file containing explana-
tions on CentreWare Internet Services.

Top frame

Left frame
Right frame
5
Bottom frame

Top frame
The frame displayed at the top of the window. By default, a logo mark and the
printer name will be displayed. Besides the logo mark and machine name, each
feature page will display a link to the top page as well as tabs for moving to each
feature.
Bottom frame
Usually, it displays the links to the Home Page of our company, the copyright
screen and the Help file. The contents in this frame remain unchanged regard-
less of the page that is being displayed.
Click the Help button to display the Help file for details on each of the features of
CentreWare Internet Services.

107
5.1 About CentreWare Internet Services
Configuring From Computer (CentreWare Internet Services)

Right and left frames


The contents in these frames will change according to the features selected. The
items that can be set as well as information on them will be displayed in these
frames once a feature is selected.

You can drag the line separating the left and right frames to change their size of these frames. The
position of the line separating the top and bottom frames cannot be changed.

5.1.3 System Structure


To use CentreWare Internet Services, you need to activate an environment
using TCP/IP and enable this software on the machine.

108
5.1 About CentreWare Internet Services

Configuring From Computer (CentreWare Internet Services)


5.1.4 Target OS and Browsers
The OS and browsers that can be used for CentreWare Internet Services are as
follows:
Target OS
● Microsoft Windows 95 (Service Pack 1 or later)

Microsoft Windows 98

Microsoft Windows 98 Second Edition

Microsoft Windows Millennium Edition

Microsoft Windows NT Workstation 4.0 (Service Pack 4 or later)

Microsoft Windows NT Server 4.0 (Service Pack 4 or later)

Microsoft Windows 2000 Professional (with Service Pack 2)

Microsoft Windows 2000 Server (with Service Pack 2)

Microsoft Windows XP Professional Edition

Microsoft Windows XP Home Edition

Mac OS 8.0 or later

Browsers
■For Windows 95, Windows 98, Windows Me, Windows NT 4.0, Windows


2000, Windows XP:
Netscape Communicator ver. 4.51 or later
5
● Internet Explorer ver. 4.01SP2 or later

■For Macintosh:
● Netscape Communicator ver. 4.5 or later


Internet Explorer ver. 5.0 or later

109
5.2 Configuring Browser
Configuring From Computer (CentreWare Internet Services)

Before using CentreWare Internet Services, check the following settings for the browser to
be used:

5.2.1 For Netscape Communicator


Here, we use Netscape Communicator 4.51 of Windows NT 4.0 as an example.

Procedure

1 From the Edit menu, select Preferences.

2 From the Category tree, select Advanced.

3 Click the <+> sign on the left of Advanced.

4 Click Cache under Advanced.

5 Click Once per session or Every time for Document in cache is com-
pared to document on network.

5 6 Click OK.

5.2.2 For Internet Explorer


Here, we use Internet Explorer 5.5 of Windows NT 4.0 as an example.

Procedure

1 Select Internet Options from the Display menu for version 4.x, and
Internet Options from the Tools menu for version 5.x.

2 Click Settings for Temporary Internet files on the General tab.

3 For Check for newer versions of stored pages on the Settings tab,
select either Every visit to the page or Every time you start Internet
Explorer.

4 Click OK.

110
5.2 Configuring Browser

Configuring From Computer (CentreWare Internet Services)


5.2.3 Proxy Server and Port Number
You also need to check the proxy server setting and port number before using
CentreWare Internet Services.
Proxy server setting
When using CentreWare Internet Services, it is recommended to make direct
connection without going through a proxy server.

When connection has been made through a proxy server, it might take a long time to set the IP address
using the browser and the screen might not be displayed. When this happens, you have to set the IP
address at the browser without going through a proxy server. For details on how to define these set-
tings, see the manual of the browser that you are using.

Port number setting


The default port number of CentreWare Internet Services is “80”. The port num-
ber can be changed on the Properties screen > Protocol Settings > HTTP. The
port numbers that can be set are “80” or “8,000” to “9,999”.
To enter the port number at the browser after it has been changed, you have to
add a “:” after the IP address or Internet address before adding it.

For example, specify the port number as follows after it has been defined as
“8080”:
5
http://IP address: 8080
or
http://Internet address: 8080

The port number can be checked under the Communication Settings item on the System Settings List.
For details on printing the System Settings List, see “6.6 Printing Reports/Lists” in “Part 1 Hard-
ware” of the User Guide (Copier).

111
5.3 Configuring Machine
Configuring From Computer (CentreWare Internet Services)

To use CentreWare Internet Services, you have to set the following items using the touch
panel display:

IP address and if necessary, subnet mask and gateway address

Internet Services to Enabled (default: Disabled)


“1.3 Setting IP Address” (P. 13) for details on setting IP address.

“1.4 Setting Port” (P. 18) for details on setting the port.

112
5.4 Activating

Configuring From Computer (CentreWare Internet Services)


This section describes the steps you have to carry out on the host device in order to use
CentreWare Internet Services.

Procedure

1 Activate the host device, and then the browser.

2 Enter the IP address or host name of this machine at the address col-
umn of the browser, and then press Enter on the keyboard.

Check with the system administrator on the IP address and host name to be entered.
■Example of specifying IP address

■Example of specifying host name

5
When specifying a port number, add “:” after the address, followed by “80” (default port number).

The CentreWare Internet Services screen will be displayed.

113
5.5 Troubleshooting
Configuring From Computer (CentreWare Internet Services)

On the Jobs and Maintenance screens, the detailed status of the print jobs specified for
each of the interface and on the printer control panel will be displayed.

Cause Action
Cannot connect to CentreWare Is the machine working properly?
Internet Services. Check if the power of the machine is switched on.
Is CentreWare Internet Services activated? Print out the System
Settings List to check.
Is the Internet address correctly entered?
Check the Internet address again. If cannot be connected, enter the
IP address to make connection.
Is the proxy server being used?
Depending on the proxy server, connections might not be possible.
Without using the proxy server, configure either the browser setting
to one without using proxy server or the address to be connected to
one without using proxy server.
Is the Ethernet cable properly connected?
Check that the Ethernet cable of the computer and machine is prop-
erly connected.
The “Please wait” message is Just for a while as instructed.
displayed throughout at the If nothing happens, try clicking the Refresh button of the browser. If
browser. nothing happens, check if the machine is working properly.

5 The Refresh button is not work-


ing. Are you using the specified OS and browser?
Selecting menu in the left frame See “5.1 About CentreWare Internet Services” (P. 106), and check if
does not change the right frame the OS and browser you are using can be used.
contents.
The screen display is distorted. Change the window size of the browser.
The latest information is not dis-
Click the Refresh button.
played.
Clicking the Apply New Settings Is the entered value correct?
button does not change any- If the entered value is not a valid entry, it will change automatically to
thing. an entry within the limit.
Clicking the Apply New Settings Are the user name and password correct?
button will display in the Enter the correct user name and password.
browser, messages like “No
data.” or “The server has
returned ineffective or unrecog- Reboot the machine.
nizable response.”

114
Part 2 Scanner
1 Setting Scanner
Environment

1.1 Scanner Environment .................................................................... 118


1.1.1 Scanning With the Mailbox ............................................. 118
1.1.2 Scanning Services With Job Template ........................... 119
1.2 Flow of Configuring Scanning ........................................................ 120
1.3 Using Scan Features...................................................................... 121
1.3.1 Target OS and System Environment .............................. 121
1.3.2 Connecting Cable ........................................................... 121
1.4 Configuring for Using Mailbox ........................................................ 122
1.4.1 Setting IP Address .......................................................... 122
1.4.2 Activating Port for Scanning (Salutation) ........................ 122
1.4.3 Creating Mailbox............................................................. 127
1.5 Configuring for Using Job Template ............................................... 133
1.5.1 Setting IP Address .......................................................... 133
1.5.2 Activating FTP Client ...................................................... 133
1.6 Configuring Computer.................................................................... 138
1.6.1 Using Mailbox ................................................................. 138
1.6.2 Using Job Template ........................................................ 138
1.7 Installing the Network Scanner Utility ............................................ 139
1.7.1 Required Environment .................................................... 139
1.7.2 Installation ...................................................................... 140
1.7.3 Uninstallation .................................................................. 142
1.1 Scanner Environment
Setting Scanner Environment

This machine has two types of scanner function:



Scanner function using mailbox

Scanner function using Job Template
The following describes the summary of each scan feature.

1.1.1 Scanning With the Mailbox

1 The scanner function using mailbox is available in this machine when you con-
nect it to a network environment using TCP/IP protocol.
Scan the desired document as data using this machine and store it in the mail-
box. The stored document can be retrieved from a computer connected to the
network.
Besides scanned documents, you can also retrieve from the mailbox, faxed doc-
uments received from other facsimile.

118
1.1 Scanner Environment

Setting Scanner Environment


1.1.2 Scanning Services With Job Template
Specify a file with configured conditions (known as Job Template) and scan the
necessary document with this machine. The scanned document will be saved to
the hard disk of this machine and then sent automatically to the computer
(server) connected to the network. You need to use the optional CentreWare
Scanning Services to create the Job Template.

When using Job Template, only the necessary processes on this machine will be explained in this
1
guide. Help for CentreWare Internet Services or the “CentreWare Scanning Services Installation
Guide” for information on the operations that need to be done on the computer.

119
1.2 Flow of Configuring
Scanning
Setting Scanner Environment

The flow of configuring the scanning functions is as follows:

Before setting the scan features, check that this machine is connected to the network by network cable. For details on
connecting to the network, see “Chapter 2 Setting up Network” (P. 25) in “Part 1 Printer”.

120
1.3 Using Scan Features

Setting Scanner Environment


This section describes the essential environment for using the scan feature.

1.3.1 Target OS and System Environment


The essential conditions for scanning using either the mailbox or Job Template
are as follows:

CentreWare Scanning Services Installation Guide for details on the target OS and system environment
when using CentreWare Scanning Services.
1
Target OS

Microsoft Windows 95 (Service Pack 1 or later)
● Microsoft Windows 98
● Microsoft Windows 98 Second Edition

Microsoft Windows Millennium Edition

Microsoft Windows NT Workstation 4.0 (Service Pack 4 or later)

Microsoft Windows NT Server 4.0 (Service Pack 4 or later)

Microsoft Windows 2000 Professional (with Service Pack 2 and Service Pack
3)
● Microsoft Windows 2000 Server (with Service Pack 2 and Service Pack 3)

Microsoft Windows XP Professional Edition

Microsoft Windows XP Home Edition

Microsoft Windows NT Server 4.0 Terminal Server Edition, Microsoft Windows 2000 Server Terminal
Services, Microsoft Windows 2000 Advanced Server Terminal Services, and Windows XP Remote
Desktop cannot be used as the target OS.
Network
This machine and the computer must be connected to a network and be able to
communicate by TCP/IP protocol.

1.3.2 Connecting Cable


Connect this machine to a network using interface cable.

For details on connecting interface cable, see “1.2 Connecting Interface Cable” (P. 10) in “Part 1
Printer”.

121
1.4 Configuring for Using
Mailbox
Setting Scanner Environment

To scan with the mailbox, configure the following settings on this machine:

set IP address

activate the port for scanning (salutation)

create a mailbox for saving scanned documents

1.4.1 Setting IP Address

1 For details on setting IP address, see “1.3 Setting IP Address” (P. 13) in “Part 1
Printer”.
If an IP address has already been set for the printing function, you do not need to
do any setting here.

1.4.2 Activating Port for Scanning (Salutation)


This section describes the procedure to set the port for scanning (salutation) to
Enabled (default: Disabled).
You can activate the port by using either the System Administration Mode
through the touch panel display or the CentreWare Internet Services.


“Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide
(Copier) for details on System Administration Mode.

“5.6.1 Port Settings” in “Part 1 Hardware” of the User Guide (Copier) for details on the ports that
can be set.

“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1
Printer” for details on CentreWare Internet Services.

The following describes the procedure of using System Administration Mode as


an example.

122
1.4 Configuring for Using Mailbox

Setting Scanner Environment


Procedure

1 On the control panel, press Password/System Settings.


Either the System Administrator Menu screen or System Administrator – Password Entry screen will
be displayed.
If the System Administrator Menu screen is displayed, proceed to step 2.

System Administrator Menu

1
User Mode System Settings

If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password.

System Administrator - Password Entry Cancel

Password

Confirm

2 On the screen, select System Settings.


System Administrator Menu

User Mode System Settings

The System Settings screen is displayed.

123
1.4 Configuring for Using Mailbox
Setting Scanner Environment

3 Select System Settings.


System Settings Close

System Settings Setup Menu System Administrator


Password

Auditron
Administration

1 The System Settings screen is displayed.

4 Select Network Settings.


System Settings Close

Common Settings Copy Mode Settings Network Settings

Print Mode Settings Scan Mode Settings

The Network Settings screen is displayed.

5 Select Port Settings.


Network Settings Close

Port Settings Protocol Settings

The Port Settings screen is displayed.

124
1.4 Configuring for Using Mailbox

Setting Scanner Environment


6 Select to display the next screen, and check Current Settings for
Salutation on the screen.
If it is Enabled, there is no need to do any setting. Proceed to step 11.

Port Settings Close


Items Current Settings
6. EtherTalk Disabled
7. Salutation Disabled
8. Port 9100 Disabled 2/3
9. SNMP
10. FTP Client
Disabled
Disabled
Change
Settings
1
For the remaining steps, Salutation is assumed to be Disabled in this example.

7 Select Salutation and then Change Settings.


Port Settings Close
Items Current Settings
6. EtherTalk Disabled
7. Salutation Disabled
8. Port 9100 Disabled 2/3
9. SNMP Disabled
Change
10. FTP Client Disabled Settings

The Salutation screen is displayed.

8 Select Port Status and then Change Settings.


Salutation Close
Items Current Settings
1. Port Status Disabled

Change
Settings

The Salutation - Port Status screen is displayed.

125
1.4 Configuring for Using Mailbox
Setting Scanner Environment

9 Select Enable and then Save.

1. Salutation - Port Status Cancel Save

Disable

Enable

1 The Salutation screen is displayed.

10 Check that Current Settings for Port Status is Enabled and then select
Close.
Salutation Close
Items Current Settings
1. Port Status Enabled

Change
Settings

The Port Settings screen is displayed.

11 Select Close repeatedly until the System Settings screen is displayed.

12 Select Close.
The machine will reboot and the display will return to the previous screen prior to this procedure.

Press the Features button on the control panel, and then on the screen, check that Scan is displayed on
the Menu screen.

126
1.4 Configuring for Using Mailbox

Setting Scanner Environment


1.4.3 Creating Mailbox
This section describes how to create a mailbox to save scanned documents.
You can use either the touch panel display or CentreWare Internet Services to
create a mailbox.
You can retrieve documents in the mailbox to an application program from a
computer using the scanner driver.
Up to 200 mailboxes can be created and the settings or options that can be
changed are as follows:

Mailbox Name
1
Sets the name of the mailbox. Up to 10 characters can be used.

Password
Sets the mailbox password within 20 digits. You can configure settings without
the password. This password will be effective only if the System Administrator’s
password has been enabled.
● Check Password

Sets whether to check password for every sending and retrieving of faxes in
the mailbox when the password has been set.
● Delete/Save Documents

Sets whether to delete mailbox documents automatically after receiving or


printing the documents.

When the fax feature has been installed, the options available for setting will be displayed with Mail-
box Options(Fax Doc.). For details on the contents of the options, see “9.6 Creating a Mailbox” in the
User Guide (Facsimile).

“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1
Printer” for details on CentreWare Internet Services.

127
1.4 Configuring for Using Mailbox
Setting Scanner Environment

The following describes the procedure of using the touch panel display as an
example.

Procedure

1 On the control panel, press Password/System Settings.


Either the System Administrator Menu screen or System Administrator – Password Entry screen will
be displayed.

1 If the System Administrator Menu screen is displayed, proceed to step 2.

System Administrator Menu

User Mode System Settings

If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password.

System Administrator - Password Entry Cancel

Password

Confirm

2 On the screen, select System Settings.


System Administrator Menu

User Mode System Settings

The System Settings screen is displayed.

128
1.4 Configuring for Using Mailbox

Setting Scanner Environment


3 Select Setup Menu.
System Settings Close

System Settings Setup Menu System Administrator


Password

Auditron
Administration

The Setup Menu screen is displayed. 1


4 Select Mailbox.
Setup Menu Close

Mailbox

The Mailbox screen is displayed.

5 Select the preferred box, followed by Create/Delete.

Mailbox not in use yet will be displayed as “(Not in Use)”.

Mailbox Close
No. Mailbox Name
001 (Not in Use) Go to
(001 - 200)
002 (Not in Use)
003 (Not in Use)
004 (Not in Use)
005 (Not in Use) Create/Delete

The Mailbox – Assign Password screen is displayed.

Mailbox - Assign Password Cancel Save

Password
Off

On

129
1.4 Configuring for Using Mailbox
Setting Scanner Environment

6 Set the password.


■When setting password
1 Select On.
2 Using the numeric keypad, enter a password within 20 characters, and
then select Save.
The Mailbox xxx – Create/Delete screen is displayed. xxx refers to the mailbox
number.
1
The entered password will be displayed as “∗”. To correct a wrongly entered value, press the C but-
ton on the control panel, and then re-enter.

Mailbox - Assign Password Cancel Save

Password
Off

On

■When not setting password


1 Select Off and then Save.
The Mailbox xxx – Create/Delete screen is displayed. xxx refers to the mailbox
number.

7 If necessary, configure the settings for Mailbox Name, Check Password


and Delete/Save Documents. Select the option to be set, followed by
Change Settings. Select Save once the settings are done.
Mailbox 001 - Create/Delete Close
Items Current Settings
1. Mailbox Name (Not Set)
2. Password On Delete Mailbox
3. Check Password Always
4. Delete/Save Documents Delete
Change
Settings

130
1.4 Configuring for Using Mailbox

Setting Scanner Environment


■Mailbox Name
Sets the name of the mailbox. Up to 10 characters can be used.
The display might differ according to the ROM versions.
Cancel Save

a b c d e f g 1 2 3 Backspace

Alphanumeric h j j k l m n 4 5 6 Space

o p q r s t u 7 8 9 Shift

Symbol 0

1
v w x y z


Entering alphanumeric character: Select Alphanumeric and then the charac-
ters. Selecting Shift will change the display
to capital or small letters.
● Entering symbol: Select Symbol and then the character, fol-
lowed by Save.

Entering space: Select Space.

Deleting one character: Select Backspace.
■Check Password
Sets whether to check password for every sending and retrieving of faxes in the
mailbox when the password has been set.
3. Check Password Cancel Save

Save The user will be required to enter the password


(Write) when certain operations are selected.
Print/Delete In order for this feature to function, you need to
(Read) set the System Administrator Password to On.

If not, the user password entry screen will not be


Always displayed.

● Save (Write): Select this if you want a password to be entered


when selecting a mailbox.

Print/Delete (Read): Select this if you want a password to be entered
when printing/deleting mailbox document.

Always: Select this if you want a password to be entered
when processing both of the above actions.

131
1.4 Configuring for Using Mailbox
Setting Scanner Environment

■Delete/Save Documents
Sets whether to delete documents when they have been retrieved from the mail-
box and printed.
4. Delete/Save Documents Cancel Save

Delete documents from the Mailbox once


Save they have been retrieved by an external
source or after printing.

Delete

1

Save: Select this to save the document and the docu-
ment is not deleted.

Delete: Select this to delete the document.

8 Check the selection on the Mailbox 001 - Create/Delete screen and


then select Close.

Mailbox 001 - Create/Delete Close


Items Current Setting
1. Mailbox Name report
2. Password On Delete Mailbox
3. Check Password Always
4. Delete/Save Documents Delete
Change
Settings

The Mailbox screen is displayed.

9 Select Close repeatedly until the System Settings screen is displayed.

10 Select Close.
The unit will exit the System Administration Mode.

132
1.5 Configuring for Using Job
Template

Setting Scanner Environment


To scan with Job Template, configure the following settings on this machine:

set IP address.

activate FTP client for using Job Template.

1.5.1 Setting IP Address


For details on setting IP address, see “1.3 Setting IP Address” (P. 13) in “Part 1
Printer”.
1
If an IP address has already been set for the printing function, you do not need to
do any setting here.

1.5.2 Activating FTP Client


The following procedure describes how to set the FTP client for using Job Tem-
plate to Enabled (default: Disabled).
You can activate the port by using either the System Administration Mode
through the touch panel display or the CentreWare Internet Services.

● “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User Guide
(Copier) for details on System Administration Mode.
● “5.6.1 Port Settings” in “Part 1 Hardware” of the User Guide (Copier) for details on the ports that
can be set.

“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1
Printer” for details on CentreWare Internet Services.

The following describes the procedure of using System Administration Mode as


an example.

133
1.5 Configuring for Using Job Template
Setting Scanner Environment

Procedure

1 On the control panel, press Password/System Settings.


Either the System Administrator Menu screen or System Administrator – Password Entry screen will
be displayed.
If the System Administrator Menu screen is displayed, proceed to step 2.

System Administrator Menu

1
User Mode System Settings

If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password.

System Administrator - Password Entry Cancel

Password

Confirm

2 On the screen, select System Settings.


System Administrator Menu

User Mode System Settings

The System Settings screen is displayed.

134
1.5 Configuring for Using Job Template

Setting Scanner Environment


3 Select System Settings.
System Settings Close

System Settings Setup Menu System Administrator


Password

Auditron
Administration

The System Settings screen is displayed. 1


4 Select Network Settings.
System Settings Close

Common Settings Copy Mode Settings Network Settings

Print Mode Settings Scan Mode Settings

The Network Settings screen is displayed.

5 Select Port Settings.


Network Settings Close

Port Settings Protocol Settings

The Port Settings screen is displayed.

135
1.5 Configuring for Using Job Template
Setting Scanner Environment

6 Select to display the next screen, and check Current Settings for
FTP Client on the screen.
If it is Enabled, there is no need to do any setting. Proceed to step 11.

Port Settings Close


Items Current Settings
6. EtherTalk Disabled
7. Salutation Disabled
8. Port 9100 Disabled 2/3

1 9. SNMP
10. FTP Client
Disabled
Disabled
Change
Settings

For the remaining steps, FTP Client is assumed to be Disabled in this example.

7 Select FTP Client and then Change Settings.


Port Settings Close
Items Current Settings
6. EtherTalk Disabled
7. Salutation Disabled
8. Port 9100 Disabled 2/3
9. SNMP Disabled
Change
10. FTP Client Disabled Settings

The FTP Client screen is displayed.

8 Select Port Status and then Change Settings.


FTP Client Close
Items Current Settings
1. Port Status Disabled

Change
Settings

The FTP Client - Port Status screen is displayed.

136
1.5 Configuring for Using Job Template

Setting Scanner Environment


9 Select Enable and then Save.

1. FTP Client - Port Status Cancel Save

Disable

Enable

The FTP Client screen is displayed. 1


10 Check that Current Settings for Port Status is Enabled and then select
Close.
FTP Client Close
Items Current Settings
1. Port Status Enabled

Change
Settings

The Port Settings screen is displayed.

11 Select Close repeatedly until the System Settings screen is displayed.

12 Select Close.
The machine will reboot and the display will return to the previous screen prior to this procedure.

Press the Features button on the control panel, and then on the screen, check that Scan is displayed on
the Menu screen.

137
1.6 Configuring Computer
Setting Scanner Environment

You need to do the following settings on the computer to export the scanned document to
the computer.

Using mailbox

Using Job Template

1.6.1 Using Mailbox

1 In order to retrieve scanned document, install the scanner driver on the com-
puter.
For details on the operating environment of the scanner driver and the installa-
tion method, see “1.7 Installing the Network Scanner Utility” (P. 139).

1.6.2 Using Job Template

For CentreWare Scanning Services


For details on the operating environment of the optional CentreWare Scanning
Services and the installation method, refer to CentreWare Scanning Services
Installation Guide.
For CentreWare Internet Services
The following settings are necessary to scan by using CentreWare Internet Ser-
vices.
● FTP server

Register a user account that can be accessed from the client PC.
● Client PC
Set up the client PC so that it can use TCP/IP.
● Creating a job template and setting the FTP destination (repository)
CentreWare Internet Services help for details on how to create job templates and how to set the FTP
destination (repository). You can display help by selecting Job Templates in the CentreWare Inter-
net Services screen and then clicking on help.
You can also enable the Cookie setting on the Web.

138
1.7 Installing the Network
Scanner Utility

Setting Scanner Environment


Network Scanner Utility is the software which allows you to access stored data in the mail-
box from a personal computer. This section describes the installation and uninstallation of
the network scanner utility using the PCL Driver/Network Utility (Windows) CD-ROM.

CentreWare Scanning Services Installation Guide for details on the operating environment of CentreWare Scanning
Services (option) and the installation method.

1.7.1 Required Environment 1


To install the Network Scanner utility, a personal computer must meet all the fol-
lowing requirements:

■Target Operation System


The following operation systems are compatible with the utility:
● Microsoft Windows 95/Windows 98/Windows Me operating system


Microsoft Windows NT operating system Version 4.0/Windows 2000/
Windows XP operating system

Windows NT 4.0 Server TSE (Terminal Server Edition) and Windows 2000 Server/Advanced Server
Terminal Service are not compatible with this feature.

■Personal Computer
The target computer must meet all the following requirements:
● Running i486DX4/100 MHz processor or above (Pentium 100 MHz or above is

recommended)

32 Mbyte memory or more

40 Mbyte or more of free hard disk space (not including the space for storing
scanned data)

■Network
A personal computer has to be connected to a network and be able to communi-
cate with the TCP/IP protocol.

See the manuals of the respective OS to confirm and add protocol setting on the computer.

■Target Application Software


To import the data stored in the mailbox to an application software, the software
must be compatible with the TWAIN interface.

Regarding the compatibility of application software with the network scanner driver, see the Network
Scanner Driver Readme.txt in the PCL Driver/Network Utility CD-ROM.

139
1.7 Installing the Network Scanner Utility
Setting Scanner Environment

1.7.2 Installation
The Network Scanner Utility includes the following two softwares:

Network Scanner Driver
Scan driver to import the data stored in the mailbox of the machine to the software compatible with
TWAIN.

Mailbox Viewer
Software to check, import or delete the data stored in the mailbox of the machine.
1 You can install both software at a time following the installation procedure below:

Procedure

1 Click Start and then click Run.

The Run dialog box will be displayed.

2 Insert the PCL Driver/Network Utility CD-ROM into the CD-ROM drive.
Type the drive name (e.g. E:) and the path name (\English\Utility\
Win9x_Me\SCN\Disk1\Setup, \English\Utility\NT40\SCN\Disk1\Setup
or \English\Utility\Win2000\SCN\Disk1\Setup), then click OK. The drive
name may be different depending on your system (personal computer).

140
1.7 Installing the Network Scanner Utility

Setting Scanner Environment


3 Click Next and continue with the installation.

4 When the installation is completed, the following dialog box appears.


Click “Yes, I want to restart my computer now.”, then Finish.

The installation is completed and the Windows restarts automatically.

141
1.7 Installing the Network Scanner Utility
Setting Scanner Environment

1.7.3 Uninstallation
This section describes the procedure to remove the Network Scanner Utility
installed in Microsoft Windows.

When upgrading the network scanner utility, make sure you uninstall the existing network scanner
utility.

1 Procedure

1 Double-click My Computer, Control Panel, then Add/Remove Pro-


grams.

2 Click Fuji Xerox Network Scanner Utility, then Add/Remove.

3 Click Yes.

The uninstallation is completed.

142
2 Documents for
Scanning

2.1 About Documents .......................................................................... 144


2.1.1 Suitable Document Sizes................................................ 144
2.1.2 Automatic Document Size Sensing ................................ 145
2.1.3 Special Documents to Note ............................................ 145
2.2 Loading Documents ....................................................................... 147
2.2.1 On Document Glass ....................................................... 147
2.2.2 In DADF .......................................................................... 148
2.2.3 Document Orientation..................................................... 149
2.2.4 Scanning in Batches ....................................................... 150
2.1 About Documents

You can load documents either on the document glass or in the Duplex Automatic Docu-
Documents for Scanning

ment Feeder (DADF).


When installed, the DADF can be used to allow multiple sheets of documents to be loaded.
This section describes the types of documents that can be placed on the document glass or
loaded in the DADF.

2.1.1 Suitable Document Sizes


The document sizes that can be loaded on the document glass or in the DADF
are as follows:

2 Document Glass DADF


Suitable Minimum: 15 × 15 mm Minimum: 148.5 × 210 mm
document size Maximum: 334.5 × 452 mm (A5 )
Maximum: 297 × 432 mm
(A3, 11 × 17")
Scan area 297 × 432 mm

Document weight - 1-sided document: 38 – 128 g/m2


(G.S.M.*1) 2-sided document*2: 50 – 110 g/m2
Loading capacity 1 50 (38 – 100 g/m2)
(sheets)
40 (101 – 128 g/m2)

*1 G.S.M. is a measure of the substance of one sheet of paper expressed in grams per
square meter.
*2 The value for scanning both sides of 2-sided document.

144
2.1 About Documents

2.1.2 Automatic Document Size Sensing

Documents for Scanning


This machine will automatically detect the document size when scanning. For
standard sizes in the table below, you do not need to specify the document size
for scanning.

Document glass DADF

B6, B6 , B5, B5 , B4, A6, A5, B5, B5 , B4, A5 , A4, A4 ,


Automatically detected
document sizes A5 , A4, A4 , A3, 8.5×11" , A3, 8.5×11", 8.5×11" ,
8.5×13", 8.5×14" 8.5×14", 11×17"

For the following, the sizes on the left will be detected as sizes on the right:
2
On document glass:
● 8×10"
→ B5 ●
8.5×13" → A4

8×10" → A4 ●
8.5×14" → A4
● 8×10.5" → A4 ● 11×15" → A3
● 8.5×11"* → A4 ● 11×17" → A3
* For 8.5×11", the detected size can be changed according to the settings by the customer engineer.
In DADF:

11×15" → A3

For scanning documents of non-standard sizes, specify the document size in Scan Size on the Scan
Options tab. For details on entering the document size, see “3.3.6 Scan Size” (P. 171).

2.1.3 Special Documents to Note


This section describes the special documents to note.

Document glass
For the following types of documents, an error message about the document size
not being detected automatically might be displayed or an image loss might
occur.
Resolve the problem by the suggested solution.

145
2.1 About Documents

Document Solution
Documents for Scanning

Document of non-standard
size
Specify the document size in Scan Size on the Scan Options
Glossy documents
tab.
Thick documents
(e.g. booklets)
Highly transparent docu-
ments (e.g. transparen- Place a piece of white paper of the same size on top of the
cies) document. Alternatively, specify the document size in Scan
Torn, wrinkled, punched or Size on the Scan Options tab.
curled documents

2 ●
Do not load very wet documents. Water might leak to the internal part of the machine causing
machine breakdown.
● Do not load documents heavier than 5 kg. You may break the document glass and the machine.

Documents in photo albums might not be scanned correctly due to the wavy condition of the film.

“3.3.6 Scan Size” (P. 171) for details on entering the document size.

DADF
The following types of documents might be jammed or spoilt if loaded in the
DADF. Place them on the document glass.


documents with folded lines ●
torn, wrinkled, punched or curled documents
● glossy documents (e.g. photos) ● clipped, stapled or glued documents

cut and pasted documents ●
documents with coating or carbon on the reverse
side
● thick documents ● highly transparent documents (e.g. transparencies)
● lightweight documents ● heat-sensitive documents

146
2.2 Loading Documents

This section describes the procedure of loading documents.

Documents for Scanning


2.2.1 On Document Glass
The following procedure describes how to load document on the document
glass.

Procedure

1 Open the document cover.


2

2 Place the document facing down and


align it against the upper left corner of
the document glass.

Place a sheet of white paper on top of highly transpar-


ent documents like transparencies or tracing paper.

3 Close the document cover.

● When scanning thick documents, do


not use excessive force to press it
against the document glass. The
glass may break and injure you.

Avoid looking at the copy lamp
directly when scanning with the doc-
ument cover open. It may strain or
hurt your eyes.

147
2.2 Loading Documents

2.2.2 In DADF
Documents for Scanning

The DADF allows you to load up to 50 sheets of documents from 148.5 × 210
mm to 297 × 432 mm. The loaded documents will be scanned from the topmost
sheet down and then output with the scanned side facing down. The following
procedure describes how to load documents in the DADF.

Up to 40 sheets of heavyweight (101 – 128 g/m2) can be loaded.

Procedure
2 1 Align the edges of the documents.
Remove any clips or staples attached to the documents.

When loading large documents, pull out the extension tray.

2 Place the documents facing up (side


one facing up for 2-sided documents),
aligned to the inner corner of the
DADF, and in the direction of the
arrow.
The confirmation indicator lights up.

Usually, load the documents in the Head to Left set-


ting. The scanned documents will be retrieved as Head
to Top setting on the computer.

3 Shift the document guide to gently


touch the edge of the document.

Avoid the following actions to prevent jamming or


damaging your documents:
● Do not hold on to documents when they are being

fed into the feeder.


● Do not allow the output documents to over-stack on

the document output tray.


● Do not place any object on the document output tray.

148
2.2 Loading Documents

Mixed size documents

Documents for Scanning


Documents of different sizes can be loaded together. To do this, align the docu-
ments against the inner corner of the DADF, and set Mixed Size Originals on the
Scan Options tab to On before scanning. If this option is not selected before
scanning, it will cause the document to jam.
For details, see “3.3.5 Mixed Size Originals” (P. 168).

2.2.3 Document Orientation


When the DADF has been installed and used for scanning, you have to set Orig-
inal Orientation in order to specify the “Head” position of the document.
For Original Orientation of 2 Sided Originals, select either Head to Top or Head
2
to Left.
Usually, load the documents in the “Head to Left” orientation. The scanned docu-
ments will be retrieved as “Head to Top” orientation on the computer.
When retrieving 2-sided documents, check if the image is set in the orientation
defined in Original Orientation.

Head to Left

● Head to Top

“3.3.4 Original Orientation” (P. 166) for details on Original Orientation.

149
2.2 Loading Documents

2.2.4 Scanning in Batches


Documents for Scanning

When there is another batch of documents to be scanned after the first batch has
been done, select the Next Original button on the screen displayed on the touch
panel display while scanning, so as to prepare the machine for the next batch of
documents waiting to be scanned. Multiple documents can be scanned as one
piece of data. Up to 999 pages can be stored.

When the pages of the scanning documents are beyond the maximum storable amount of pages, scan-
ning is aborted. Select whether to stop scanning or restart scanning according to the message dis-
played.
2
The maximum storable amount of pages can be changed. For more details, see “5.8.6 Others (Scan
Mode Settings)” in “Part 1 Hardware” of the User Guide (Copier).

Procedure

1 Select Next Original while scanning the document.


Scan Job :Doc. No. 00048 Close
Save in : Mailbox001 - report
Stop

Last Original
Pages : 1
Next Original
A3
Full Color JPEG
300dpi / 100%


When using the DADF, wait until the machine has completed scanning the first batch of documents
before loading the next batch.
● If no action is carried out after the above screen has been displayed for some time, the machine will
reboot automatically with the assumption that there are no more documents to be scanned. You can
change the default value of this auto clear time in the System Administration Mode. For details on
the way to change, see “5.4.1 Machine Clock/Timers” in “Part 1 Hardware” of the User Guide
(Copier). The default value is 60 (seconds).

2 Load the next batch of documents.

150
2.2 Loading Documents

3 Press Start.

Documents for Scanning


When there are more batches of documents, repeat the procedure of loading the documents and press
the Start button.

4 Select Last Original after all the documents have been scanned.
Scan Job :Doc. No. 00048 Close
Save in : Mailbox 001 - report
Stop

Last Original
Pages : 1
Next Original
A3
Full Color JPEG
Start

2
300dpi / 100%

151
3 Scanning With Mailbox
3.1 How to Scan................................................................................... 154
3.2 Canceling Scanning/Checking Job Status ..................................... 156
3.2.1 Canceling Scanning From This Machine ........................ 156
3.2.2 Canceling Scanning From Computer.............................. 158
3.2.3 Checking Job Status of Scan Instruction ........................ 158
3.3 Configuring Scan Settings ............................................................. 160
3.3.1 Output Color ................................................................... 160
3.3.2 Scan Resolution.............................................................. 162
3.3.3 2 Sided Originals ............................................................ 163
3.3.4 Original Orientation......................................................... 166
3.3.5 Mixed Size Originals ....................................................... 168
3.3.6 Scan Size........................................................................ 171
3.3.7 Reduce/Enlarge .............................................................. 174
3.3.8 Bound Originals .............................................................. 177
3.3.9 Border Erase................................................................... 180
3.3.10 Original Type................................................................... 183
3.3.11 Lighter/Darker/Contrast .................................................. 185
3.3.12 Auto Exposure ................................................................ 187
3.3.13 Image Compression........................................................ 189
3.3.14 File Format...................................................................... 191
3.4 Importing Scanned Data to Computer ........................................... 194
3.4.1 Importing to Application Program ................................... 194
3.4.2 Importing From Mailbox Viewer ...................................... 199
3.4.3 Importing Mailbox Data Using CentreWare Internet Ser-
vices ............................................................................... 201
3.5 Checking/Deleting Scanned Data in Mailbox ................................. 203
3.5.1 Checking/Deleting on This Machine ............................... 203
3.5.2 Checking/Deleting on Computer (Mailbox Viewer) ......... 206
3.6 Changing Network Scanner Utility Settings ................................... 208
3.6.1 Changing Network Scanner Driver Settings ................... 208
3.6.2 Changing Mailbox Viewer Settings ................................. 212
3.1 How to Scan

Using this machine, you can scan the document, and then save the scanned data in the
mailbox. The scanned data can be saved as JPEG or TIFF file format.
This section describes the basic flow of scanning.

To use this machine for scanning, you need to set the IP address, enable the port, and create the mailbox before-
Scanning With Mailbox

hand. For details on these settings, see “1.4 Configuring for Using Mailbox” (P. 122).

Procedure

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


3 Basic Scanning Scan Options
Image Quality/
File Format
Menu

Scan to: Output Color Scan Resolution 2 Sided Originals


Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3 Under Save to, select Mailbox.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

The Mailbox screen is displayed.

154
3.1 How to Scan

4 Select the mailbox for saving the scanned data.


Selecting the button will display the previous screen and the button the next screen. You can
use the numeric keypad on the control panel to enter the mailbox number directly at Go to.

Mailbox Close
001 002 003 004
Go to

Scanning With Mailbox


K Mailbox H Mailbox H Mailbox
(Not in Use)
(001 - 200)
005 006 007 008
(Not in Use) (Not in Use) (Not in Use) (Not in Use)
009 010 011 012 Document List
(Not in Use) (Not in Use) (Not in Use) (Not in Use)

If there are documents in the mailbox, the number of documents saved in the mailbox will be dis-
played on the bottom right of the screen in No. of Docs: once the mailbox is selected.
Mailbox Close
001 002 003 004
Go to
K Mailbox H Mailbox H Mailbox (Not in Use)

005
(Not in Use)
006
(Not in Use)
007
(Not in Use)
008
(Not in Use)
(001 - 200)
3
009 010 011 012 Document List
(Not in Use) (Not in Use) (Not in Use) (Not in Use)
No. of Docs: 10


If the password has been set, the screen to enter the password will appear. Enter the password and
then select the Confirm button. If you have forgotten the mailbox password, reset it in the System
Administration Mode.

Selecting the mailbox and the Document List button will enable you to check documents saved in
the mailbox. After checking, select the Close button.

5 Select Close.
The display will return to the Basic Scanning screen.

6 If necessary, configure the scan settings.

“3.3 Configuring Scan Settings” (P. 160) for details on configuring the scan settings.

7 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

155
3.2 Canceling Scanning/
Checking Job Status
This section describes how to cancel scanning and check the status of scan jobs in process.
Once scanning is canceled, the scan data already saved in the mailbox will also be deleted.

3.2.1 Canceling Scanning From This Machine


Scanning With Mailbox

The procedure to cancel scanning from this machine is as follows.


If the following screen does not appear, refer to the procedure on the next page,
“ Canceling scan jobs in this machine” (P. 157).

Procedure

1 Either press Stop on the control panel or select Stop on the following
screen.
3 Scan Job :Doc. No. 00048 Close

Stop

Last Original
Pages : 1
Next Original
A3
Full Color JPEG
300dpi / 100%

The machine will pause and display the following screen.

2 To stop scanning, either press C on the control panel or select Stop on


the following screen. However, the page in the midst of scanning will be
scanned.
Scan Job :Doc. No. 00048 Close
Save in : Mailbox001 - report
Stop

Last Original
Pages : 1
Next Original
A3
Full Color JPEG
Start
300dpi / 100%

To continue scanning, either press the Start button on the control panel or select the Start button on
the screen.

156
3.2 Canceling Scanning/Checking Job Status

Canceling scan jobs in this machine


The procedure to cancel scan jobs received by the machine is as follows:

Procedure

Scanning With Mailbox


1 On the control panel, press Job Status.
The Job Status screen is displayed.

2 On the screen, select Current and Pending Jobs.

Current and Stored


Job Status Pending Jobs Completed Jobs Documents

Secure Print Sample Print Delayed Print

Private Mailbox
3
A list of jobs in process or waiting will be displayed.

3 Select the job that you want to delete.


Current and Stored Print
Job Status Pending Jobs Completed Jobs
Documents Waiting Jobs
Doc. No. - Job Type Status Remote Terminal/Contents Pages
00010-Print Job Print Wait User Imari: Host 0/100
00005-Scan Job Scanning Mailbox 001 3

The job status will be displayed.

4 Either press Stop on the control panel or select Stop on the following
screen.
Scan Job :Doc. No. 00048 Close

Stop

Last Original
Pages : 1
Next Original
A3
Full Color JPEG
300dpi / 100%

The machine will pause and display the following screen.

157
3.2 Canceling Scanning/Checking Job Status

5 To stop scanning, either press C on the control panel or select Stop on


the following screen. However, the page in the midst of scanning will be
scanned.
Scan Job :Doc. No. 00048 Close
Save in : Mailbox001 - report
Scanning With Mailbox

Stop

Last Original
Pages : 1
Next Original
A3
Full Color JPEG
Start
300dpi / 100%

To continue scanning, either press the Start button on the control panel or select the Start button on the
screen.

3 6 Select Close.
Repeat steps 2 to 5 if you have other jobs to delete.

3.2.2 Canceling Scanning From Computer


You can use CentreWare Internet Services to cancel scanning from the com-
puter.

The Help file displayed by clicking the Help button on the bottom frame of CentreWare Internet Ser-
vices screen for details on using CentreWare Internet Services.

3.2.3 Checking Job Status of Scan Instruction


The procedure to check the status of job in the process of scanning is as follows:

Using this machine

Procedure

1 On the control panel, press Job Status.


The Job Status screen is displayed.

158
3.2 Canceling Scanning/Checking Job Status

2 On the screen, select either Current and Pending Jobs or Completed


Jobs.
Current and Stored
Job Status
Pending Jobs Completed Jobs Documents

Secure Print Sample Print Delayed Print

Scanning With Mailbox


Private Mailbox

A list of jobs will be displayed.

3 Check the job status.


Current and Stored Print
Job Status Pending Jobs Completed Jobs
Documents Waiting Jobs
Doc. No. - Job Type
00010-Print Job
00005-Scan Job
Status Remote Terminal/Contents
Print Wait
Scanning
User Imari: Host
Mailbox 001
Pages
0/100
3
3

For example, if a job in process is selected, the following screen will be displayed.
Scan Job :Doc. No. 00048 Close
Save in : Mailbox001 - report
Stop

Last Original
Pages : 1
Next Original
A3
Full Color JPEG
300dpi / 100%

4 After checking, press Features on the control panel.

Using CentreWare Internet Services


You can also use CentreWare Internet Services to check job status of scan jobs.
See “Chapter 5 Configuring From Computer (CentreWare Internet Services)”
(P. 105) in “Part 1 Printer” for details on CentreWare Internet Services.

159
3.3 Configuring Scan Settings

This section describes the scan settings for scanning.


The following scan settings are available:

Output Color

Scan Resolution

2 Sided Originals (available only if DADF is attached)
Scanning With Mailbox


Scan Size

Mixed Size Originals (available only if DADF is attached)

Reduce/Enlarge

Bound Originals

Border Erase

Original Type

Lighter/Darker/Contrast
● Auto Exposure

● Image Compression

3 ●
File Format

Configure the required scan settings according to the following procedures:

3.3.1 Output Color


You can set the output color for scanning the document.
The options available for output color are as follows:

Auto
Select this to detect the color of the document automatically so that color document will be scanned
in full color and black/white document in black/white.

Full Color
Select this when scanning color documents. It can reproduce text in office documents clearly or gra-
dations in color faithfully.

Grayscale
Select this when scanning in grayscale. It can also reproduce faithfully the shades in black and white
as well as the mid tones of gradation. It is suitable for shades which cannot be expressed in black
and white only.

Black
Select this when scanning black and white documents. Then, select the Original Type for black and
white documents as described in “3.3.10 Original Type” (P. 183)


You can change the default value of Output Color in the System Administration Mode. For details
on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide
(Copier). The default is set as Black.

Scan resolution might differ according to the installed memory capacity. For details, contact our
Customer Support Center.

160
3.3 Configuring Scan Settings

Procedure

1 Load the document to be scanned.

Scanning With Mailbox


“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3
3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

4 Select the output color option from Output Color on the Basic Scanning
screen.
Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

5 If necessary, configure other scan settings.

6 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

161
3.3 Configuring Scan Settings

3.3.2 Scan Resolution


You can set the scan resolution for scanning the document.
The options available for scan resolution are as follows. The larger the value, the
finer the scan but the data size will become bigger.
Scanning With Mailbox


200 dpi
● 300 dpi

● 400 dpi


600 dpi


For data that is larger, the processing of scanning and data transferring might be slower.

You can change the default value of Scan Resolution in the System Administration Mode. For
details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User
Guide (Copier). The default is set as 200dpi.
3 ● Scan resolution might differ according to the installed memory capacity. For details, contact our
Customer Support Center.

Procedure

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

162
3.3 Configuring Scan Settings

4 Select the scan resolution option from Scan Resolution on the Basic
Scanning screen.
Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals

Scanning With Mailbox


Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

5 If necessary, configure other scan settings.

6 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

3
3.3.3 2 Sided Originals
When the DADF is attached, you can scan both sides of 2-sided documents
automatically.
When the binding location of the document is set, the top and bottom edges of both
sides of the document will be arranged in the same direction and scanned.

You cannot change the default value of 2 Sided Originals as it is fixed.

Procedure

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

163
3.3 Configuring Scan Settings

3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

4
Scanning With Mailbox

Select 2 Sided (H to H) or 2 Sided (H to T) from 2 Sided Originals on


the Basic Scanning screen.
To specify the orientation and binding location of the documents, select
More….
■When More… has been selected:
The 2 Sided Originals screen is displayed.
1 Select 1 Sided or 2 Sided.

2 Sided Originals Cancel Save

3 1 Sided
Original Orientation
Head to Top

2 Sided Head to Left

2 If 2 Sided has been selected, select the desired item under Originals.
If 1 Sided has been selected, proceed to step 3 .
2 Sided Originals Cancel Save
Originals Original Orientation
Head to Head Head to Top
1 Sided

2 Sided Head to Toe Head to Left

164
3.3 Configuring Scan Settings

● Select the Head to Head button for documents with the top/bottom of the image in the same direc-
tion on both sides of the document.

Scanning With Mailbox



Select the Head to Toe button for documents with the top/bottom of the image on one side in the
opposite direction of the top/bottom of the image on the other side.

3 Check Original Orientation.


Usually, load the documents in the Head to Left setting. The scanned 3
documents will be retrieved as Head to Top orientation on the com-
puter.
2 Sided Originals Cancel Save
Originals Original Orientation
Head to Head Head to Top
1 Sided

2 Sided Head to Toe Head to Left

If the document is not loaded in the direction specified in Original Orientation, the Head of the docu-
ment will be wrongly detected by the machine. For details on Original Orientation, see “3.3.4 Origi-
nal Orientation” (P. 166).
● When Original Orientation is set as Head to Top:


When Original Orientation is set as Head to Left:

165
3.3 Configuring Scan Settings

5 After checking the setting, select Save.


The display will return to the Basic Scanning screen.

6 If necessary, configure other scan settings.

7
Scanning With Mailbox

Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

3.3.4 Original Orientation


When the DADF is installed and used for scanning, you have to set Original Ori-
entation in order to specify the Head position of the document.
The options for Original Orientation are as follows:

3 Usually, load the documents in the “Head to Left” orientation. The scanned docu-
ments will be retrieved as “Head to Top” orientation on the computer.

Head to Left
Select this when you place the “Head” of the document at the left edge of the document glass or
DADF. Always select this for documents placed with the Head at the left edge (with texts of the hor-
izontal type).


Head to Top
Select this when you place the “Head” of the document at the top edge of the document glass or
DADF.


The orientation of the original document is not effected by the orientation of the scanned data.

You can change the default value of Original Orientation in the System Administration Mode. For
details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User
Guide (Copier). The default is set as Head to Left.

166
3.3 Configuring Scan Settings

Procedure

1 Load the document to be scanned.

Scanning With Mailbox


“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3
3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

4 Select More… from 2 Sided Originals on the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

The 2 Sided Originals screen is displayed.

5 Based on the orientation of the document loaded, select either Head to


Top or Head to Left from Original Orientation.
2 Sided Originals Cancel Save
Originals Original Orientation
Head to Head Head to Top
1 Sided

2 Sided Head to Toe Head to Left

167
3.3 Configuring Scan Settings

Usually, load the documents in the Head to Left orientation as shown in the following diagram.
Scanning With Mailbox

6 After checking the setting, select Save.


The display will return to the Basic Scanning screen.

7 If necessary, configure other scan settings.

3 8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

3.3.5 Mixed Size Originals


When the DADF is installed and used for scanning, documents of different sizes
can be scanned.
The options available for Mixed Size Originals are as follows.

On
Select this to automatically detect the different sizes when scanning documents of mixed sizes. For
details on the sizes that can be detected automatically, see “2.1.2 Automatic Document Size Sens-
ing” (P. 145).

Off
Select this when scanning documents of the same size.

When using the Mixed Size Originals feature, be sure to load A5-sized document in the portrait orienta-
tion ( ). Loading it in the landscape orientation may cause the document to jam or machine breakdown.

● You can change the default value of Mixed Size Originals in the System Administration Mode. For
details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User
Guide (Copier). The default value is set as Off.

When you use this Mixed Size Originals feature, be sure to set Scan Size of the Scan Options screen
to Auto Size Detect.
● If Reduce/Enlarge on the Scan Options screen is set as Auto % and size is specified in Output Size,
the documents will be automatically enlarged/reduced according to the specified size for scanning.

If the size cannot be automatically detected, an error message will prompt you to enter the docu-
ment size.

168
3.3 Configuring Scan Settings

Procedure

1 Load documents in the Head to Left


orientation with the edges A and B of

Scanning With Mailbox


the documents aligned at the top left
corners.
Remove any clips or staples attached to the docu-
ments.
The documents might not be scanned correctly if
their top left corners are not properly aligned.


Edge A of the document refers to the width of the edge
that is being fed into the machine.

2 Load all documents aligned to the


3
inner edge of the DADF and the docu-
ment guide.
Align edge A of documents to the mouth of the
feeder and adjust the document guide accord-
ingly.

“2.2.2 In DADF” (P. 148) for details on loading docu-


ments to the DADF.

Be sure to align edge B of documents to the inner edge of


the DADF. If the documents are not loaded correctly, it
may cause the document to jam.

3 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

4 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

169
3.3 Configuring Scan Settings

5 Check Scan Size on the Scan Options screen.


■When Auto Size Detect is displayed:
Proceed to step 6.
Image Quality/ Menu
Basic Scanning Scan Options
Scanning With Mailbox

File Format

2 Sided Originals Scan Size Mixed Size Originals


1 Sided Auto Size Detect Off

Reduce/Enlarge Bound Originals Border Erase


100% Off : 2mm : 2mm
: 0mm

■When options other than Auto Size Detect are displayed:


See “3.3.6 Scan Size” (P. 171) for details on setting Auto Size Detect.

3 6 Select Mixed Size Originals on the Scan Options screen.


Image Quality/
Basic Scanning Scan Options Menu
File Format

2 Sided Originals Scan Size Mixed Size Originals


1 Sided Auto Size Detect Off

Reduce/Enlarge Bound Originals Border Erase


100% Off : 2mm : 2mm
: 0mm

The Mixed Size Originals screen is displayed.

7 Select On.
Mixed Size Originals Cancel Save

Select On for this feature when


copying originals of different
Off
sizes using the Document Feeder.

On

8 After checking the setting, select Save.


The display will return to the Basic Scanning screen.

170
3.3 Configuring Scan Settings

9 If necessary, configure other scan settings.

10 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

Scanning With Mailbox


3.3.6 Scan Size
You can configure the scan size for scanning.
Set the scan size when scanning documents of non-standard sizes or to a differ-
ent size.
If the scan size is set, scanning will be done according to the specified size
regardless of the actual size of the document loaded.
Options for setting scan size are as follows:

Auto Size Detect
Detects the document size automatically.
3

Standard Sizes
Choose from the 11 set sizes: A3 , A4 , A4 , A5 , B4 , B5 , 11×17" , 8.5×11" ,
8.5×11" , Photo 2L Size , Photo L Size .

Custom
Specifies the size in the range of the document glass, 15 – 432 mm for X (horizontal direction) and
15 – 297 mm for Y (vertical direction) in units of 1 mm. When setting custom size, use the ruler
markings surrounding the document glass as a guide.


Among the buttons of Scan Size, the default values of all sizes except Auto Size Detect can be
changed in the System Administration Mode. For details on the way to change, see “5.8 Scan Mode
Settings” in “Part 1 Hardware” of the User Guide (Copier). The default values are set as A3 ,
A4 , A4 , A5 , B4 , B5 , 11×17" , 8.5×11" , 8.5×11" , Photo 2L Size , Photo L
Size .

If the size cannot be automatically detected, an error message will prompt you to enter the docu-
ment size.

Procedure

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

171
3.3 Configuring Scan Settings

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Scanning With Mailbox

Grayscale 400dpi 2 Sided (H to T)


Job Template... Black 600dpi More...

3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

4 Select Scan Size on the Scan Options screen.


3 Basic Scanning Scan Options
Image Quality/
File Format
Menu

2 Sided Originals Scan Size Mixed Size Originals


1 Sided Auto Size Detect Off

Reduce/Enlarge Bound Originals Border Erase


100% Off : 2mm : 2mm
: 0mm

The Scan Size screen is displayed.

5 Set the scan size.


■When specifying Standard Sizes:
1 Select from the scan sizes displayed.

Scan Size Cancel Save

Auto Size A5 8.5x11" (15 - 297)


Detect Y
Auto mm
A3 B4 8.5x11" X
(15 - 432)
A4 B5 Photo 2L 5x7" Auto mm

A4 11x17" Photo L 3.5x5"

172
3.3 Configuring Scan Settings

■When specifying Custom:


2 Using , set the values of X and Y.
Scan Size Cancel Save

Auto Size A5 8.5x11" (15 - 297)


Detect Y

Scanning With Mailbox


Auto mm
A3 B4 8.5x11" X
(15 - 432)
A4 B5 Photo 2L 5x7" Auto mm

A4 11x17" Photo L 3.5x5"

6 After checking the setting, select Save.


The Scan Options screen is displayed.

7 If necessary, configure other scan settings.

8 Press Start.
3
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

173
3.3 Configuring Scan Settings

3.3.7 Reduce/Enlarge
You can configure the scan % for scanning.
Options for setting the scan % are as follows:

Preset %
Scanning With Mailbox

Choose from eight preset %: 100%, 50%, 70%, 81%, 86%, 115%, 122%, 141%.
● Variable %
Enter your own % for scanning. Enter between 25 to 400%, and in 1% units.

Auto %
The % for scanning is automatically set based on the document size and the size set for Output Size.


Among the % for Preset %, the default values of all % except 100% can be changed in the System
Administration Mode. For details on the way to change, see “5.8 Scan Mode Settings” in “Part 1
Hardware” of the User Guide (Copier). The default values are set as 50%, 70%, 81%, 86%, 115%,

3 ●
122%, 141%.
The default values of Output Size when Auto % has been selected for scanning can be changed in
the System Administration Mode. For details on the way to change, see “5.8 Scan Mode Settings”
in “Part 1 Hardware” of the User Guide (Copier). The default values are set as A3 , A4 , A4 ,
A5 , B4 , B5 , 11×17" , 8.5×11" .
● Areas that turn blank after scanning with Auto % will become white.

Procedure

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

174
3.3 Configuring Scan Settings

4 Select Reduce/Enlarge on the Scan Options screen.


Image Quality/ Menu
Basic Scanning Scan Options
File Format

2 Sided Originals Scan Size Mixed Size Originals


1 Sided Auto Size Detect Off

Scanning With Mailbox


Reduce/Enlarge Bound Originals Border Erase
100% Off : 2mm : 2mm
: 0mm

The Reduce/Enlarge screen is displayed.

5 Set the scan %.


■When selecting Preset %:
1 Select Preset % and then the % for scanning.

Reduce/Enlarge

(25 - 400)
100% 70%
Cancel

A3 A4
115%
Save

B4 A3
3
Preset % B4 B5 B5 A4
100 %
Variable % B4 A4 A4 B4
81% 122%
B5 A5 A5 B5

Auto % A3 B4 A4 A3
50% A3 A5 86% A4 B5 141% B5 B4

■When selecting Variable %:


1 Select Variable % and then specify the % for scanning by using either
or the numeric keypad on the screen.
Reduce/Enlarge Cancel Save

(25 - 400) 1 2 3
Preset %
100 %
4 5 6
Variable %
7 8 9

Auto %
0 C

175
3.3 Configuring Scan Settings

■When selecting Auto %:


1 Select Auto % and then the % for scanning from Output Size.

Reduce/Enlarge Cancel Save


Output Size
Preset %
A3 A5 11x17"
Scanning With Mailbox

Variable %
A4 B4 8.5x11"

Auto % A4 B5

6 After checking the setting, select Save.


The Scan Options screen is displayed.

7 If necessary, configure other scan settings.


3 8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

176
3.3 Configuring Scan Settings

3.3.8 Bound Originals


You can scan facing pages of a bound document on separate sheets of paper in
page order. Useful for separating the left and right pages of bound documents for
scanning.

Scanning With Mailbox


● Left Page then Right


Scans from the left page of documents whose page numbers start from the left.
Right Page then Left
3
Scans from the right page of documents whose page numbers start from the right.
● Top Page then Bottom
Scans from the top page of documents whose page numbers start from the top.

● To scan Bound Originals, place the document on the document glass.


● Bound documents of non-standard size will not be correctly separated into two parts for scanning.

Procedure

1 Select Bound Originals on the Scan Options screen.


Image Quality/ Menu
Basic Scanning Scan Options
File Format

2 Sided Originals Scan Size Mixed Size Originals


1 Sided Auto Size Detect Off

Reduce/Enlarge Bound Originals Border Erase


100% Off : 2mm : 2mm
: 0mm

The Bound Originals screen is displayed.

177
3.3 Configuring Scan Settings

2 Select the correct document type.


Bound Originals Cancel Save

Off

Left Page
then Right
Scanning With Mailbox

Right Page
then Left
Top Page
then Bottom

3 Select the page order to scan.


Here, we will scan documents of the “Left Page then Right” type as an example.
Bound Originals Cancel Save

Off Center Erase Load your originals


Both Pages as shown below.

3
Left Page
then Right Left Page (0 - 50)
Right Page Only
then Left 0 mm

Top Page Right Page


then Bottom Only

Selecting Left Page Only or Right Page Only will scan only the left or right pages of the document in
page order.

4 When Center Erase is selected, set the width to be erased using .


Bound Originals Cancel Save

Off Center Erase Load your originals


Both Pages as shown below.
Left Page
then Right Left Page (0 - 50)
Right Page Only
then Left 0 mm

Top Page Right Page


then Bottom Only

178
3.3 Configuring Scan Settings

5 Check the document type and then place the facing pages of the docu-
ment on the document glass.

Scanning With Mailbox


3
Bound Originals cannot be used in the DADF.

6 After checking the setting, select Save.


The Scan Options screen is displayed.

7 Select other scan settings if necessary.

To cancel setting, press the C button on the control panel.

8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

179
3.3 Configuring Scan Settings

3.3.9 Border Erase


When scanning bound documents or documents with the document cover open,
black marks may appear around the edges or at the center binding area of the
scanned result. For such cases, you can erase these marks.
Scanning With Mailbox

Options available for erasing these marks are as follows:



Top & Bottom Edges
Select this to erase marks at the top and bottom edges of the document. Erases the marks at the top/
bottom edges based on the orientation of the document loaded.
The width of the edges to be erased can be set within 0 to 50 mm and in units of 1 mm. Default value
is 2 mm.
● Left & Right Edges
Select this to erase marks at the left and right edges of the document. Erases the marks at the left/
right edges based on the orientation of the document loaded.
3 The width of the edges to be erased can be set within 0 to 50 mm and in units of 1 mm. Default value
is 2 mm.
● Center Erase
Select this to erase marks at the center of bound documents. The width of the edges to be erased can
be set within 0 to 50 mm and in units of 1 mm. Default value is 0 mm.


As the Top & Bottom Edges and Left & Right Edges in the Normal setting have been set as 2 mm,
you need to go to the Variable Erase setting to change these values to 0 mm if no border erase is
required.

For 2-sided documents, you can set the same border erase value for both sides of the document.
● When Reduce/Enlarge has been set, the border erase value will be decreased/increased proportion-
ately to the scan %.

The settings for Top & Bottom Edges and Left & Right Edges can be changed in the System Admin-
istration Mode. For details on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hard-
ware” of the User Guide (Copier).

180
3.3 Configuring Scan Settings

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

Scanning With Mailbox


Select Border Erase on the Scan Options screen.
Image Quality/ Menu
Basic Scanning Scan Options
File Format

2 Sided Originals Scan Size Mixed Size Originals


1 Sided Auto Size Detect Off

Reduce/Enlarge Bound Originals Border Erase


100% Off : 2mm : 2mm
: 0mm

The Border Erase screen is displayed.

3 Select Variable Erase. 3


Border Erase Cancel Save

Original Orientation
Head to Top
Normal
2 mm 2 mm 0 mm

Variable Erase Head to Left

4 Using , specify a value for each of Top & Bottom Edges, Left &
Right Edges and Center Erase.
Border Erase Cancel Save

Original Orientation
Head to Top
Normal (0 - 50) (0 - 50) (0 - 50)
2 mm 2 mm 0 mm

Variable Erase Head to Left

The width of the edges to be erased can be set within 0 to 50 mm and in units of 1 mm.

181
3.3 Configuring Scan Settings

5 Check Original Orientation.


Edge Erase Cancel Save

Original Orientation
Head to Top
Normal (0 - 50) (0 - 50) (0 - 50)
5 mm 5 mm 0 mm
Scanning With Mailbox

Variable Head to Left


Erase

If the document is loaded in a different orientation from the setting in Original Orientation, the scan
result will not be the target result.
For details on Original Orientation, see “3.3.4 Original Orientation” (P. 166).

6 Select Save.
The display will return to the Scan Options screen.

7 Select other scan settings if necessary.

To cancel setting, press the C button on the control panel.

8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

182
3.3 Configuring Scan Settings

3.3.10 Original Type


When Black has been selected for Output Color, you can select the Original
Type for black and white documents.

Text & Photo

Scanning With Mailbox


Select this when scanning documents with both text and photo. You can automatically detect text
and photo, and then set the respective image mode for text and photo.

Text
Select this when you want to scan text clearly. You can also scan photo, graph and drawing clearly.

Photo
Select this when scanning photo.

You can change the default value of Original Type in the System Administration Mode. For details on
the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide (Copier).
The default is set as Text.
3
Procedure

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

183
3.3 Configuring Scan Settings

4 Select Original Type on the Image Quality/File Format screen.


Image Quality/ Menu
Basic Scanning Scan Options
File Format
Lighter/Darker/
Original Type Contrast Auto Exposure
Text L/D: Normal Off
Scanning With Mailbox

Image Compression File Format


Normal TIFF

The Original Type screen is displayed.

5 Select the Original Type option.


Original Type Cancel Save

Text & Photo This feature only works when the

3 Text
image is scanned using the Black
option in Output Color.

Photo

6 After checking the setting, select Save.


The display will return to the Image Quality/File Format screen.

7 If necessary, configure other scan settings.

8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

184
3.3 Configuring Scan Settings

3.3.11 Lighter/Darker/Contrast
You can configure the density to scan documents. Even when Output Color has
been set to Full Color or Grayscale, you can still set the contrast.

Lighter/Darker

Scanning With Mailbox


Select from seven levels of density from Lighter to Darker. The closer to Darker, the darker is the
density of scan, and the closer to Lighter, the lighter is the scan.

Contrast
Select from five levels of density from Higher to Lower. The closer to Higher, the greater the differ-
ence between the bright and dark areas with the bright areas becoming brighter, and dark areas
darker. The closer to Lower, the smaller the difference between the bright and dark areas.


You can change the default value of Lighter/Darker in the System Administration Mode. For details
on the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide
(Copier). The default value is set as Normal.
● You can change the default value of Contrast in the System Administration Mode. For details on the
way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide (Copier).
3
The default value is set as Normal.

Procedure

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

185
3.3 Configuring Scan Settings

4 Select Lighter/Darker/Contrast on the Image Quality/File Format


screen.
Image Quality/ Menu
Basic Scanning Scan Options
File Format
Lighter/Darker/
Original Type Contrast Auto Exposure
Scanning With Mailbox

Text L/D: Normal Off

Image Compression File Format


Normal TIFF

The Lighter/Darker/Contrast screen is displayed.

5 Configure the Lighter/Darker and Contrast settings.

When Black has been selected for Output Color, the Contrast setting will not be displayed.
3 ■When setting Lighter/Darker:
1 Use in Lighter/Darker to specify the density.
Lighter/Darker/Contrast Cancel Save

Lighter/Darker Contrast

Lighter Higher

Normal Normal

Darker Lower

■When selecting Contrast:


1 Use in Contrast to specify the contrast.
Lighter/Darker/Contrast Cancel Save

Lighter/Darker Contrast

Lighter Higher

Normal Normal

Darker Lower

6 After checking the setting, select Save.


The display will return to the Image Quality/File Format screen.

7 If necessary, configure other scan settings.

186
3.3 Configuring Scan Settings

8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

3.3.12 Auto Exposure

Scanning With Mailbox


You can remove colors from the reverse side of the document when scanning
the front side.

You can change the default value of Auto Exposure in the System Administration Mode. For details on
the way to change, see “5.8 Scan Mode Settings” in “Part 1 Hardware” of the User Guide (Copier).
The default value is set as Off.

Procedure

1 Load the document to be scanned.


3
“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

187
3.3 Configuring Scan Settings

4 Select Auto Exposure on the Image Quality/File Format screen.


Image Quality/ Menu
Basic Scanning Scan Options
File Format
Lighter/Darker/
Original Type Contrast Auto Exposure
Text L/D: Normal Off
Scanning With Mailbox

Image Compression File Format


Normal TIFF

The Auto Exposure screen is displayed.

5 Select On.
Auto Exposure Cancel Save

3 Off

On

6 After checking the setting, select Save.


The display will return to the Image Quality/File Format screen.

7 If necessary, configure other scan settings.

8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

188
3.3 Configuring Scan Settings

3.3.13 Image Compression


When Full Color or Grayscale has been selected for Output Color, you can select
how to compress full color documents.

High

Scanning With Mailbox


Saves the file at a high compression rate. The file size becomes smaller but with a loss in image
quality.

Normal
Saves the file at the normal compression rate. Produces the normal file size and image quality.

Low
Saves the file at a low compression rate. The image quality is better but the file size becomes bigger.

The default is set as Normal.

Procedure 3
1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

189
3.3 Configuring Scan Settings

4 Select Image Compression on the Image Quality/File Format screen.


Image Quality/ Menu
Basic Scanning Scan Options
File Format
Lighter/Darker/
Original Type Contrast Auto Exposure
Text L/D: Normal Off
Scanning With Mailbox

Image Compression File Format


Normal TIFF

The Image Compression screen is displayed.

5 Select the compression method.


Image Compression Cancel Save

High This feature does not work

3 Normal
when the image is scanned
using the Black option in
Output Color.

Low

6 After checking the setting, select Save.


The display will return to the Image Quality/File Format screen.

7 If necessary, configure other scan settings.

8 Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

190
3.3 Configuring Scan Settings

3.3.14 File Format


You can set the file format for saving scanned data.
The options available are as follows:

Scanning With Mailbox


File Format
Selected settings on
Output Color TIFF/
The color of the original JPEG DocuWor
JPEG TIFF PDF
document is in parenthesis. Auto ks (XDW)
Select
Auto (color) JPEG × ×
Auto (black and white) TIFF × ×
Full Color JPEG
Grayscale JPEG
Black TIFF × 3
: Can be set
× : Cannot be set

When selecting Auto on the Output Color setting, and TIFF/JPEG Auto Select on the File Format set-
ting while using the optional E-mail Scanning, JPEG is set to full color and grayscale documents and
TIFF is set to black and white documents automatically per page.

191
3.3 Configuring Scan Settings

Procedure

1 Load the document to be scanned.


Scanning With Mailbox

“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

3
3 Select the mailbox for saving the scanned data.

“3.1 How to Scan” (P. 154) for details on selecting the mailbox.

4 Select File Format on the Image Quality/File Format screen.


Image Quality/ Menu
Basic Scanning Scan Options
File Format
Lighter/Darker/
Original Type Contrast Auto Exposure
Text L/D: Normal Off

Image Compression File Format


Normal TIFF

The File Format screen is displayed.

5 Select the compression method.


File Format Cancel Save

This feature is available for Job


TIFF/JPEG Template and it cannot be programmed
Auto Select
on this screen. It does not work
DocuWorks when Mailbox is selected.
TIFF
TIFF/JPEG Auto Select automatically
PDF selects JPEG for Full Color and
JPEG Grayscale images and TIFF for
black/white images.

192
3.3 Configuring Scan Settings

6 After checking the setting, select Save.


The display will return to the Image Quality/File Format screen.

7 If necessary, configure other scan settings.

Scanning With Mailbox


Press Start.
Scanning of the document will begin and the scanned data will be saved in the specified mailbox.

193
3.4 Importing Scanned Data to
Computer
There are two ways to import data stored in the mailbox of this machine to the computer:

import data saved in mailbox to an application program

import data saved in mailbox from mailbox viewer
This section describes the two different procedures.
Scanning With Mailbox

3.4.1 Importing to Application Program


The following procedure describes how to import data saved in the mailbox of
this machine to an application program.

To import mailbox data, you need to use the network scanner driver.
The network scanner driver is software used to import document (scanned data)
saved in this mailbox of this machine to an application program on the client via

3 the network.
Here, we use Wordpad of Windows 98 as an example.

“1.6 Configuring Computer” (P. 138) for details on installing the network scanner driver.

Procedure

1 Start the application program for importing documents.

The application program must support TWAIN. TWAIN is the standard for input equipment such as
scanners.

The Network Print Environment User Guide (Network.pdf) in the PCL Driver/Network Utility
(Windows) CD-ROM for details on the verified application programs that are supported by this
machine.

194
3.4 Importing Scanned Data to Computer

2 From the File menu, select the command for selecting scan (source).

The following screen is an example using the trial DocuWorks V4.0. The command name for selecting
scan (source) differs according to the application program used.

Scanning With Mailbox


3 Select FX Network Scan from Sources and then click Select.

4 From the File menu, select the command to import the image from the
scanner.

The following screen is an example using the trial DocuWorks V4.0. The command name to import
image from the scanner differs according to the application program.

The Network Scanner dialog box appears and scanners on the same network will be displayed.

195
3.4 Importing Scanned Data to Computer

5 Select the scanner for connection from the list and then click Select
Scanner.


When nothing is displayed, click the New Display button. There will be another search for the scan-
ner.
Scanning With Mailbox

● Clicking the Change Display button will change the method of displaying the scanner name.
● Only scanners within the same network will have their names automatically displayed. To display
scanners on other networks, click the Change Display button to change settings.

“3.6.1 Changing Network Scanner Driver Settings” (P. 208) for details on how to change scanner
name and connect to other network.

The dialog box to specify the mailbox will be displayed.

6 Enter the mailbox password (001-200) for saving the documents for
importing at Mailbox No. and the password at Password.


If the Save Password check box is checked, steps 5 to 7 can be omitted when you select the same
mailbox the next time.

Clicking the Change Scanner button will return the screen to step 5 and you can re-select the scan-
ner.

7 Click Open Mailbox.


A list of documents saved in the selected mailbox will be displayed.

196
3.4 Importing Scanned Data to Computer

8 From the list, select the document for importing, and click Import.

● You can select multiple documents.


● You can also select Import, Update and Delete from the menu displayed by right-clicking on the
list.

Scanning With Mailbox


3

197
3.4 Importing Scanned Data to Computer

Each item is explained below:


Scanner Name Displays the name of the scanner which is connected.
Mailbox No. Displays the number of the mailbox which is selected.
File No. Displays the number which is automatically assigned by the
machine.
Scanning With Mailbox

File Type Displays the type of document.


Date/Time Displays the date and time of saving the document in the mail-
box.
No. (Pages) Displays the total number of sheets of documents. When Setting
is clicked, if the Display mode under File List mode is set as
Page in the Setting dialog box, Page is displayed and the num-
ber of pages will be displayed.
Size Displays the size of documents.
Type Displays the file format of documents. Select from JPG, MH, or

3 Import button
MHR.
Imports the document.
Delete button Deletes the document.
Change Scanner button Changes the scanner to be connected. Returns to the screen of
step 5.
Update button Updates the document list in the selected mailbox.
Setting button Displays the Setting dialog box and the way of displaying docu-
ments and importing documents can be changed.

“3.6.1 Changing Network Scanner Driver Settings” (P. 208) for


details on the method of changing.
Cancel button Closes the color network driver.
Help button Displays the on-line help of the color network scanner driver.

198
3.4 Importing Scanned Data to Computer

When importing of documents begins, the following dialog box will be displayed and the scanned data
will be transferred from the mailbox to the client.

Scanning With Mailbox


When the transfer is completed, the document is imported to the application program and the docu-
ment in the mailbox deleted.


When scanning is done by pages, documents with pages not scanned will be displayed in the list


preceded by “∗”.
Except for DocuWorks, the network scanner driver extends the compression data and transfers it to
3
the application program in BMP format for almost all other application programs.

3.4.2 Importing From Mailbox Viewer


The following procedure describes how to import data saved in the mailbox of
this machine to an application program.
To import scanned data in the mailbox to the computer, you need to use the
mailbox viewer.
Wordpad for Windows 98 is used as an example here.

“1.7 Installing the Network Scanner Utility” (P. 139) for details on how to install the mailbox viewer.

199
3.4 Importing Scanned Data to Computer

Procedure

1 Carry out steps 1 to 4 of “3.5.2 Checking/Deleting on Computer


(Mailbox Viewer)” (P. 206) to activate the mailbox viewer.
Scanning With Mailbox

2 From the list, select the document for importing, then click Import.


You can select multiple documents.
● You can also select Import, Update and Delete from the menu displayed by right-clicking on the
list.

When importing scanned documents from the mailbox viewer to the computer, the Import all existing
documents must be checked for the Setting dialog box. When it is checked, the Update button of the

3 mailbox viewer becomes Import.

“3.6.2 Changing Mailbox Viewer Settings” (P. 212)

Clicking the Import button will import all scanned data in the mailbox to save it to a specified direc-
tory (default: C:\temp).

200
3.4 Importing Scanned Data to Computer

3.4.3 Importing Mailbox Data Using Centre-


Ware Internet Services
The following procedure describes how to import data saved in the mailbox of

Scanning With Mailbox


this machine using CentreWare Internet Services.

For a brief description of CentreWare Internet Services, see “Part 1 Printer” “Chapter 5 Configuring
From Computer (CentreWare Internet Services)” (P. 105).

Procedure

1 Activate the host device, and then the browser.

2 Enter the IP address or Internet address of this machine at the address


column of the browser, and then press Enter on the keyboard.
3
The CentreWare Internet Services screen will be displayed.

Check with the system administrator on the IP address and Internet address to be entered.

3 Select Mailbox on the Properties tab.


The screen for specifying the mailbox will be displayed.

4 Enter the mailbox number (1-200) for saving the documents to be


imported, and the password at Password.

201
3.4 Importing Scanned Data to Computer

5 Click Display Document List.


A list of documents saved in the mailbox will be displayed.

6 Mark the checkbox of the document number to import, and click


Retrieve.
Scanning With Mailbox

3
A screen for confirming retrieval of the mailbox document will be displayed.

For details on operation, see On-line Help displayed by clicking Help on the bottom frame.

202
3.5 Checking/Deleting
Scanned Data in Mailbox
There are two ways to check/delete documents saved in the mailbox of this machine:

using this machine, delete scanned documents

using the computer, check/delete scanned documents (using mailbox viewer)
This section describes the two different procedures.

Scanning With Mailbox


Scanned documents cannot be printed.

3.5.1 Checking/Deleting on This Machine


The procedure below describes how to check/delete documents saved in the
mailbox of this machine using the touch panel display.

Procedure
3
1 Display the Basic Scanning screen.
Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

2 Under Save to, select Mailbox.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

The Mailbox screen is displayed.


You can also display the Mailbox screen by pressing the Job Status button on the control panel, and
then selecting the Mailbox button on the Job Status screen.

203
3.5 Checking/Deleting Scanned Data in Mailbox

3 Select the mailbox for selecting/deleting documents.


Selecting the button will display the previous screen and the button the next screen. Or using
the numeric keypad on the control panel, you can also enter the mailbox number at Go to to specify the
mailbox directly.

Mailbox Close
Scanning With Mailbox

001 002 003 004


Go to
K Mailbox H Mailbox H Mailbox
(Not in Use)
(001 - 200)
005 006 007 008
(Not in Use) (Not in Use) (Not in Use) (Not in Use)
009 010 011 012 Document List
(Not in Use) (Not in Use) (Not in Use) (Not in Use)

If there are documents in the mailbox, the number of documents saved in the mailbox will be dis-
played on the bottom right of the screen in No. of Docs: once the mailbox is selected.

Mailbox Close

3 001
K Mailbox

005
002
H Mailbox

006
003
H Mailbox

007
004
(Not in Use)

008
Go to
(001 - 200)

(Not in Use) (Not in Use) (Not in Use) (Not in Use)


009 010 011 012 Document List
(Not in Use) (Not in Use) (Not in Use) (Not in Use)
No. of Docs: 10

If the password has been set, the screen to enter the password will appear. Enter the password and
then select the Confirm button. If you have forgotten the mailbox password, reset it in the System
Administration Mode.

4 Select Document List.


Mailbox Close
001 002 003 004
Go to
K Mailbox H Mailbox H Mailbox (Not in Use)
(001 - 200)
005 006 007 008
(Not in Use) (Not in Use) (Not in Use) (Not in Use)
009 010 011 012 Document List
(Not in Use) (Not in Use) (Not in Use) (Not in Use)
No. of Docs: 10

The Mailbox xxx – Document List screen is displayed.

204
3.5 Checking/Deleting Scanned Data in Mailbox

5 Check the document or select the document for deleting.


■Checking document:
1 Check the document.
Selecting the button will display the previous screen and the button the next screen.

Scanning With Mailbox


Mailbox 001- Document List Close
No. Doc. No.-Type Stored Date Pages No. of Docs : 10
1 00002 - Store For Polling 2001/1/1 2:02 AM 1
Select All
2 00004 - Scanned Docs. 2002/10/10 10:10 AM 100
3 00006 - Mailbox Docs. 2002/12/31 11:59 AM 100
4 03855 - Scanned Docs. 2000/7/7 4:45 PM 555
5 65535 - Store For Polling 2000/7/30 8:31 PM 100 Delete

■Deleting document:
1 Select the document to be deleted, followed by Delete.
Selecting the button will display the previous screen and the button the next screen. If the
3
Select All button is selected, all the documents in the mailbox can be selected. You can select either
just one or all documents.

Mailbox 001- Document List Close


No. Doc. No.-Type Stored Date Pages No.of Docs : 10
1 00002 - Store For Polling 2001/1/1 2:02 AM 1
Select All
2 00004 - Scanned Docs. 2002/10/10 10:10 AM 100
3 00006 - Mailbox Docs. 2002/12/31 11:59 AM 100
4 03855 - Scanned Docs. 2000/7/7 4:45 PM 555
5 65535 - Store For Polling 2000/7/30 8:31 PM 100 Delete

A screen for confirmation will be displayed.


2 Check the contents on the screen, and then select Yes.
Selecting the No button will return to the screen of step 1 .

Mailbox 001-Show Document List Close


TheDocument
No. following document(s)
No.-Type willStored
be deleted.
Date No. of Pages No.of Docs: 10
Mailbox : 001 HID
1 00002
Doc. - Store :For
No.-Type Polling
00002-Store 2001/1/1
For Polling 2:02 AM 1
Stored Date Select All
2 00004 - Scanned: Docs.
2001/1/1 2:02 AM 10:10 AM 100
2010/10/10
Are you sure?
3 00006 - Mailbox Docs. 2099/12/31 11:59 AM 100
4 03855 - Scanned Docs. Yes2000/7/7 4:45 PM 555
No
5 65535 - Store For Polling 2000/7/30 8:31 PM 100 Delete

6 Select Close repeatedly until the Basic Scanning screen is displayed.

205
3.5 Checking/Deleting Scanned Data in Mailbox

3.5.2 Checking/Deleting on Computer (Mailbox


Viewer)
The procedure below describes how to check/delete documents saved in the
Scanning With Mailbox

mailbox of this machine by using the mailbox viewer.


Wordpad for Windows 98 is used as an example here.

Procedure

1 Click the Start menu, followed by Programs, Fuji Xerox, Utility, and
Mailbox Viewer 2.

3 If other program folder name is specified during installation, it will replace Utility.

2 From the list displayed, click the name of the scanner to be connected
to, and then Select Scanner.
Clicking the Change Display button will change the method of displaying the scanner name.

Scanner names that will be automatically displayed include only DocumentCentre machines con-
nected to the same network. To display DocumentCentre machines of other networks, click the Change
Display button and then set the IP address and scanner name.

“3.6.2 Changing Mailbox Viewer Settings” (P. 212) for details on how to change the scanner name
and connect to other networks.

206
3.5 Checking/Deleting Scanned Data in Mailbox

3 Enter the mailbox number (001-200) for saving the documents for
importing at Mailbox No. and the password (within 20 characters) at
Password.

Scanning With Mailbox



If the Save Password check box is checked, the password will be saved if it is correct and this
screen will be skipped the next time the Mailbox Viewer 2 is activated.

Clicking Change Scanner will return the screen to step 2 and you can re-select the scanner.

4 Click Open Mailbox.


A list of documents saved in the selected mailbox will be displayed.
3
5 Check the document in the list.
To delete document, select the document, followed by the Delete button.

The On-line Help displayed by clicking the Help button for details on each option of the mailbox
viewer.

207
3.6 Changing Network Scanner
Utility Settings
Network Scanner Utility consists of the network scanner driver and the mailbox viewer.
This section describes the procedure to change the Network Scanner Utility settings.

3.6.1 Changing Network Scanner Driver Settings


Scanning With Mailbox

Configuring how to display scanner name


When selecting the scanner, you can change the way to display the scanner
name shown in the list.
You can configure the setting on the dialog box displayed by clicking the Change
Display button on the dialog box for selecting the scanner to be connected.

208
3.6 Changing Network Scanner Utility Settings

Configure the necessary settings by referring to the explanation below:


Use network Selecting this item will search the scanners in the following
order. When the host name in respect of the IP address of
the connected scanner has been set, it will be displayed as a
scanner name.
1 “Hosts” file (without extension) in Windows system direc-

Scanning With Mailbox


tory


The Hosts file is in \Windows for Windows 95, Windows 98,
Window Me, in \Winnt\System32\drivers\etc for Windows NT
4.0, Windows 2000, and in \Windows\system32\drivers\etc for
Windows XP. However, the directory name in which Windows is
installed may differ according to the environment used.

To display the host name using the Hosts file, open the Hosts file
with programs like Notepad, and separate the IP address and
the host name by adding a line.
2 DNS (Domain Name Server)
3
The domain name is also displayed when registering with
DNS. When the corresponding host name is not registered, it
is displayed as “Machine Name (IP address)”.
Use local file When this item is selected and the file is specified, the host
name described by the file is displayed as the scanner name.
Describe the file to be specified, in the same format as the
Hosts file format.
Example:
xxx.xxx.xxx.xxx DocumentCentre C400 Scanner
Other network scanners When you connect to scanners in other networks, configure
the setting as follows:

In order to connect to scanners in other networks, communication


by TCP/IP is needed.
1 Check the Display other network scanners check box,
and then click the Add button.
2 Enter the IP address of the scanner to be connected to
and the corresponding scanner name in the following dia-
log box, and then click the OK button.

209
3.6 Changing Network Scanner Utility Settings

Configuring how to import scanned data


You can change the way of importing and displaying documents when importing
documents from the mailbox.
Configure the way to import documents from the dialog box displayed by clicking
the Setting button on the dialog box for selecting the documents to be imported.
Scanning With Mailbox

3
Configure the necessary settings by referring to the explanation below:
Import Order Specifies the order of importing documents.
When New → Old is set, documents will be imported from
the bottom document if Display Mode is set as By file and
from the last page of the bottom document if set as By page.
When Old → New is set, the order will be reversed.
Display Mode Sets whether to display the scanned documents in the mail-
box by file or by page. When the application program used
does not support documents with multiple pages, select By
page to import the pages one by one.
Negative Image Reverses the white and black portions of black and white
images. Use this feature when you want the document
imported from the application program to be a negative
image.

Settings are invalid in the case of images read as full color images
or grayscale images.
Add Display Items Add the following items to the Document Settings screen.
The added items may not be displayed depending on the
machine model.
File Name
Location: The sender's Email address on the Email Docu-
ment.

210
3.6 Changing Network Scanner Utility Settings

Temporary Save as Specifies the temporary directory for saving documents in


the process of being imported. If possible, specify a directory
with a large capacity.

In order to connect to scanners in other networks, communication


by TCP/IP is needed. When the network scanner driver is used

Scanning With Mailbox


together with Able Model PR II or DocumentCentre Series scanner
drivers, use their respective specific directories for Temporary
save. If the same directory is used, the scanner drivers may not
function correctly.

211
3.6 Changing Network Scanner Utility Settings

3.6.2 Changing Mailbox Viewer Settings


You can configure how to operate the mailbox viewer and the import features.
To configure these settings, click the Setting button on the Mailbox Viewer dialog
box.
Scanning With Mailbox

Configure the necessary settings by referring to the explanation below:


Get information when Retrieves the document information of the mailbox when the
opening Windows Mailbox Viewer dialog box is opened from the task bar.

3 Update Time Specifies the interval to retrieve document information in the


mailbox.
The range of setting is 1 to 60 minutes.
Import existing files when Imports all documents when retrieving document information
updating in the mailbox.
Checking this check box will change the Update button in the
Mailbox Viewer dialog box to Import button. Also, the Import
Settings button becomes enabled.
Refer to the following page for details on the import settings.
Notice mode Specifies how to notify that new documents have been cre-
ated at the time of updating when the Mailbox Viewer is min-
imized in the taskbar.
Animation: Notifies by change of icon.
Sound: Notifies by sound.
Can also specify WAV file.
If your computer is not installed with a sound card, WAV files
cannot be specified.
Display File Type Sets the type of documents to be displayed in the Mailbox
Viewer dialog box.
Scanned Image: Documents imported by this machine.
Received Fax: Faxed documents received from other fax
machines.
Stored for Polling: Documents saved for polling.
Received Email: Documents received from outside by E-mail.
Add Display Items Add the following items to the Document Settings screen.
The added items may not be displayed depending on the
machine model.
File Name
Location: The sender’s Email address on the Email Docu-
ment.

212
3.6 Changing Network Scanner Utility Settings

Import Settings
Configures how to import scanned data.

Scanning With Mailbox


3
Configure the necessary settings by referring to the explanation below:
Import Order Select the order of importing images.
When Old to New is selected, documents will be imported
from the bottom. Conversely, when New to Old is selected,
the order will be reversed.
Compress Format: B&W All the pages of the imported document will be saved as
TIFF files. Select the compression type from MMR or MH.
Compress Format: Gray/ Select whether or not to compress. The only format available
Color is JPEG.
Compress Rate: Gray/ This setting will not be available when compressing image
Color imported from a network scanner.
Good quality, large size: Data size increases but image qual-
ity improves.
Standard: Standard compression rate.
Poor quality, small size: Image quality deteriorates but data
size decreases.
Saving method Save multi-page as a file: Saves multi-page as TIFF.
Save each page as a file: Saves each page as a file inside
the folder. Black and white pages will be saved as single
page TIFF format. Will be saved as JPEG format when Com-
press (JPEG) has been selected for Compress Format:
Gray/Color and as BMP format when Do not compress has
been selected.

213
3.6 Changing Network Scanner Utility Settings

Adding to Folder Name The file and folder names are as follows:
File Name, location...: File name or location - IP address of
scanner - File No. - Date/Time
Entered string, IP address..: Specified string - IP address of
scanner device - File No. -
Date/Time
Scanning With Mailbox

Save in Specifies the location to save the imported documents.


Select a drive with a large capacity.

214
4Scanning With Job
Template

4.1 How to Scan................................................................................... 216


4.1.1 Flow of Scanning ............................................................ 216
4.1.2 Saving in Server (Specifying Job Template) ................... 216
4.2 Printing Job Template List.............................................................. 218
4.1 How to Scan

This section describes how to scan using Job Template.

4.1.1 Flow of Scanning


The flow of scanning using Job Template is as follows:
Scanning With Job Template

1 Loading documents

Step 1 of “4.1.2 Saving in Server (Specifying Job Template)” (P. 216)
2 Specifying Job Template and then scanning the document.
● Steps 2 to 5 of “4.1.2 Saving in Server (Specifying Job Template)” (P. 216)

CentreWare Scanning Services Installation Guide for details on CentreWare Scanning Services.

4.1.2 Saving in Server (Specifying Job Template)

4 Specify the file (Job Template) with settings like the import settings and transfer
server information, and then scan the document.
The scanned data will be changed to TIFF or JPEG format and then automati-
cally transferred to the server. The Job Template will use the Job Template Utility
of CentreWare Internet Services or CentreWare Scanning Services and will be
created on the computer and then saved in the server. This machine will auto-
matically retrieve the job template saved in the server.


CentreWare Scanning Services Installation Guide for details on CentreWare Scanning Services.

CentreWare Internet Services help for details on the CentreWare Internet Services. You can display
help by selecting Job Templates in the CWIS screen and then clicking on help.

Procedure

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

216
4.1 How to Scan

2 Display the Basic Scanning screen.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)

Scanning With Job Template


Job Template... Black 600dpi More...

3 Select Job Template.


Image Quality/ Menu
Basic Scanning Scan Options File Format
Scan to: Output Color Scan Resolution 2 Sided Originals
Auto 200dpi 1 Sided
Mailbox... Full Color 300dpi 2 Sided (H to H)
Grayscale 400dpi 2 Sided (H to T)
Job Template... Black 600dpi More...

If the Job Template button is not displayed on the screen, see “1.5 Configuring for Using Job Tem-
4
plate” (P. 133) to check the settings.

4 Select the job template with the needed import settings.


If any created job template is still not displayed, select the Refresh button.

Job Template Refresh Close


001 K Test 002 Ha Test Go to
003 Hi Test 004 E Test (001 - 250)

Template
Description

Selecting the Template Description button can display description of the job template. However, if no
explanation has been added when creating the job template, nothing will be displayed.

5 Press Start.
The document will be scanned and the scanned data stored in the hard disk and then automatically
transferred to the server.

217
4.2 Printing Job Template List

This section describes how to print out the Job Template List on this machine.

The Job Template List contains settings of the server used for storing the job template and
which is set by CentreWare Internet Services or CentreWare Scanning Services.

Print out the Job Template List via the touch panel display.
Scanning With Job Template

“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on using the printer.

218
5 E-mail Scanning

5.1 Scanning Document to Send as E-mail ......................................... 220


5.1.1 Requirements ................................................................. 220
5.1.2 Scan and Mail ................................................................. 220
5.1.3 Registering Dial Directory............................................... 223
5.1 Scanning Document to
Send as E-mail
You can scan document and send it as an e-mail at the same time using this machine. This
feature is known as “E-mail Scanning”. You can also set the maximum size of the e-mail.

● You need to install the optional E-mail Kit on this machine in order to use the E-mail Scanning feature.
● Scanned documents cannot be printed.

5.1.1 Requirements
To send the document as an e-mail, you need to set up the following. Check with
your system administrator or network administrator to check if the settings have
been configured.
Setting network environment and mail server
E-mail Scanning


registering user account

setting mail server

“4.7 E-mail Printing” (P. 91) of “Part 1 Printer” for details on setting the mail server.

5.1.2 Scan and Mail


5
The procedure to scan a document and e-mail it is as follows:

Procedure

1 Load the document to be scanned.

“2.2 Loading Documents” (P. 147) for details on loading documents.

2 Display the Basic Scanning screen.

220
5.1 Scanning Document to Send as E-mail

3 Under Save to, select E-mail.


Image Quality/ Menu
Basic Scanning Scan Options File Format

Scan to: Output Color Scan Resolution 2 Sided Originals


Auto 200dpi 1 Sided
E-mail
Full Color 300dpi 2 Sided (H to H)
Mailbox... Grayscale 400dpi 2 Sided (H to T)
Black 600dpi More...
Job Template...

The E-mail screen is displayed.

4 Specify the recipient of the scanned data.


The options to specify are as follows:
Default
Item Description

E-mail Scanning
value
To Enter the e-mail address. You can also use the dial direc- Not Set
tory.
Subject Enter the subject of the mail. Auto Set
From Register the name of the sender. This sender’s name will Machine E-
appear on the Send Header and Cover Note. mail Address
Reply To Enter the e-mail address of the recipient. Same as

Errors-To Specify whether to send an Error Mail when the data can- Same as
Sender
5
not be sent due to a wrong address being set or an error Sender
that occurred.

E-mail Cancel Save

Same as
To: (Not Set) Sender
Subject: (Auto Set)
Open
From: (Not Set) Address Book
Reply To: (Same as Sender)
Errors-To: (Same as Sender) Keyboard

■When the contents is Same as Sender:


Selecting Same as Sender will set the contents similar to the sender.

221
5.1 Scanning Document to Send as E-mail

■When using address list:


Select Open Address Book.
Selecting Enter Number and then using the numeric keypad to enter the speed dial number at Go to will
display the specified number at the beginning of the dial directory list. You also specify the index on the
screen displayed by clicking the ABCDE, FGHIJ, KLMNO, PQRST, UVWXYZ, 0 – 9 tabs.
Selecting the button will display the previous screen and the button the next screen.

Address: Cancel Save


001 Fuji Xerox 002 Akira Endo 003

005 006 Go to
004
(001-500)
007 008 009

010 011 012

Address List ABCDE FGHIJ KLMNO PQRST UVWXYZ 0-9


E-mail Scanning

Only the address for e-mail can be used.

“5.1.3 Registering Dial Directory” (P. 223) for details on setting the dial directory.

■When using the keyboard to enter:


Select Keyboard.
The display might differ according to the ROM versions.
5 Using the keyboard, enter the characters.

Cancel Save

a b c d e f g @ . _ Backspace
Alphabet
h i j k l m n + - =
o p q r s t u / < > Shift
Symbol
v w x y z

5 Select Save.
The display will return to the Basic Scanning screen.

6 If necessary, configure the scan settings.

“3.3 Configuring Scan Settings” (P. 160) for details on configuring the scan settings.

7 Press Start.
Scanning of the document will begin and the scanned data will be sent to the specified recipient.

222
5.1 Scanning Document to Send as E-mail

5.1.3 Registering Dial Directory

Registering directory

Procedure

1 On the control panel, press Password/System Settings.


Either the System Settings screen or System Administrator – Password Entry screen will be displayed.


The System Administrator – Password Entry screen will be displayed if the system administrator
password has been set. If the password has not been set, pressing the Password/System Settings
button will display the System Settings screen.

If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System

E-mail Scanning
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering
the password. After the password has been entered, selecting the System Settings button will display
the System Settings screen.

2 Select Setup Menu.


System Settings Close

System Settings Setup Menu System Administrator


Password
5
Auditron
Administration

The Setup Menu screen is displayed.

3 Select Address Book.


Setup Menu Close

Mailbox Address Book

The Address Book screen is displayed.

223
5.1 Scanning Document to Send as E-mail

4 Select the preferred address number, followed by Create/Delete.


Selecting the button will display the previous screen and the button the next screen. You can
also use the numeric keypad to enter a 3-digit dial number to Go to to specify the address number
directly.

Address Book Close


Address No. Address
001 (Not in Use) Go to
(001-500)
002 (Not in Use)
003 (Not in Use)
004 (Not in Use)
005 (Not in Use) Create/Delete

The Address Number NNN – Create/Delete screen is displayed.

5 Select E-mail and then Detailed Settings.


E-mail Scanning

Adrress Number 001 - Create/Delete Close

Address Type E-mail Address


Fax 1111
Recipient Name
iFAX 1111
Index
E-mail Detailed
1111 Settings

5 6 Select the option for registering, followed by Change Settings.


Selecting the button will display the previous screen and the button the next screen.

Address Number 001 - Create/Delete (E-mail) Close


Items Current Settings
1. E-mail Address (Not Set)
2. Recipient Name (Address Not Entered) Reset All
Settings
3. Index (Address Not Entered)

Change
Settings

■1. E-mail Address


Use the keyboard and numeric keypad displayed to enter the item.
■2. Recipient Name
Use the keyboard and numeric keypad displayed to enter the item.
■3. Index
Use the keyboard and numeric keypad displayed to enter the item.

224
5.1 Scanning Document to Send as E-mail

Changing/Deleting the registered contents

Procedure

1 On the control panel, press Password/System Settings.


Either the System Settings screen or System Administrator – Password Entry screen will be displayed.

● The System Administrator – Password Entry screen will be displayed if the system administrator
password has been set. If the password has not been set, pressing the Password/System Settings but-
ton will display the System Settings screen.

If the System Administrator – Password Entry screen is displayed, see “5.2.1 Entering the System
Administration Mode” in “Part 1 Hardware” of the User Guide (Copier) for details on entering the
password. After the password has been entered, selecting the System Settings button will display the
System Settings screen.

E-mail Scanning
2 Select Setup Menu.
System Settings Close

System Settings Setup Menu System Administrator


Password

Auditron
Administration
5
The Setup Menu screen is displayed.

3 Select Address Book.


Setup Menu Close

Mailbox Address Book

The Address Book screen is displayed.

225
5.1 Scanning Document to Send as E-mail

4 Select the address number to change or delete, followed by Create/


Delete.
Selecting the button will display the previous screen and the button the next screen. You can
also use the numeric keypad to enter a 3-digit dial number to Go to to specify the address number
directly.

Address Book Close


Address No. Address
001 soumu@mail.net Go to
(001-500)
002 (Not in Use)
003 (Not in Use)
004 (Not in Use)
005 (Not in Use) Create/Delete

The Address Number NNN – Create/Delete screen is displayed.

5
E-mail Scanning

Select E-mail and then Detailed Settings.


Adrress Number 001 - Create/Delete Close

Address Type E-mail Address


soumu@mail.net
1111
Fax
Recipient Name
iFAX 1111
Index
E-mail Detailed

5
S
1111 Settings

6 ■When changing the registered contents:


Select the item to change, followed by Change Settings.
Selecting the button will display the previous screen and the button the next screen.

Address Number 001 - Create/Delete (E-mail) Close


Items Current Settings
1. E-mail Address soumu@mail.net
2. Recipient Name (Address Not Entered) Reset All
Settings
3. Index S

Change
Settings

“Registering directory” (P. 223) for details on the procedure.

226
5.1 Scanning Document to Send as E-mail

■When deleting all items of the registered contents:


1 Select Reset All Settings.

Address Number 001 - Create/Delete (E-mail) Close


Items Current Settings
1. E-mail Address soumu@mail.net
2. Recipient Name (Address Not Entered) Reset All
Settings
3. Index S

Change
Settings

A screen for confirmation will be displayed.


2 Check the contents on the screen, and then select Yes.
Selecting the No button will return to the screen of step 1.

Address Number 001 - Cleate/Delete (E-mail) Close

E-mail Scanning
Items
All settings in Address Number 001 will be reset.
1.Address (E-mail Add)
2.Recipient Reset All
Are you Name
sure?
Settings
3.Index
Yes No
Change Settings

All the contents of the selected speed dial number will be deleted.

7 Select Close repeatedly until the System Settings screen is displayed.


5
8 Select Close.
The machine will reboot and the display will return to the previous screen prior to this procedure.

227
Part 3 Appendix
1 Appendix

A Main Specifications ........................................................................ 232


A.1 Product Specifications .................................................... 232
A.2 Printable Area ................................................................. 233
A.3 Internal Fonts.................................................................. 234
A.4 Interface Board (for Token Ring)..................................... 235
B Printer/Scanner Settings (System Administration Mode)............... 236
C Precautions/Limitations.................................................................. 237
C.1 SMB ................................................................................ 237
C.2 TCP/IP (LPD).................................................................. 239
C.3 NetWare.......................................................................... 241
C.4 Scan Features ................................................................ 244
C.5 Print Auditron .................................................................. 245
D Troubleshooting When Using SMB ................................................ 246
D.1 Cannot Find Printer ........................................................ 246
D.2 Cannot Print.................................................................... 247
D.3 Cannot Delete Documents From Printer Window ........... 247
D.4 Cannot Auto Download Printer Driver............................. 248
E Troubleshooting When Using TCP/IP............................................. 249
E.1 For Windows 95, Windows 98, Windows Me.................. 249
E.2 For Windows NT 4.0, Windows 2000, Windows XP ....... 250
F Troubleshooting When Using NetWare .......................................... 251
F.1 When Not Printed ........................................................... 251
F.2 When “Switch off the power” Appears ............................ 254
F.3 When Target Print Result Is Not Obtained...................... 254
F.4 No Notification ................................................................ 255
G Troubleshooting for CentreWare Internet Services ........................ 256
H Automatic Gradation Adjustment ................................................... 257
I Glossary......................................................................................... 258
J Q & A ............................................................................................. 260
A Main Specifications

This section describes the main specifications of the printing feature.

A.1 Product Specifications


Appendix

Type Console
Laser printer
Printing system Semiconductor laser system
Xerography
Printing speed Conditions: A4
(continuous printing of same contents)
• For DocumentCentre C400 40 sheets/minute (black/white),
22 sheets/minute (color)
• For DocumentCentre C320 32 sheets/minute (black/white),
16 sheets/minute (color)
• For DocumentCentre C240 24 sheets/minute (black/white),
13 sheets/minute (color)
Warm-up time About 45 seconds
(temperature at 20°C, 60% humidity)
Resolution Color: 600 dpi, Black/White: 1,200 dpi
(For text printing, equivalent to 2,400 dpi)

We regret that improvements in specifications/appearance of the product may be made without prior
notice.

232
A Main Specifications

A.2 Printable Area


The print area when using PCL printer driver for printing is as follows:

Appendix
For non-standard sizes and sizes smaller than A3:

For non-standard sizes, the left and right unprintable areas becomes 4.5 mm when the width of the
paper is 306 mm or more.

For 12×18":

233
A Main Specifications

A.3 Internal Fonts


The following fonts can be used for normal operations.
Appendix

“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on the
optional PostScript fonts.
Stroke fonts (for HP-GL/2 only)

European stroke fonts

Outline fonts
The relationship between the installed outline fonts and the Page Description
Languages or emulation mode is as follows.
In addition, the installed outline fonts cannot be used for PostScript (option) for
normal operations.

■Europian
CG Times LetterGothic CourierPS
CG Times It LetterGothic It CourierPS Ob
CG Times Bd LetterGothic Bd CourierPS Bd
CG Times BdIt Albertus Md CourierPS BdOb
Univers Md Albertus XBd SymbolPS
Univers MdIt Clarendon Cd Palatino Roman
Univers Bd Coronet Palatino It
Univers BdIt Marigold Palatino Bd
Univers MdCd Arial Palatino BdIt
Univers MdCdIt Arial It ITCBookman Lt
Univers BdCd Arial Bd ITCBookman LtIt
Univers BdCdIt Arial BdIt ITCBookmanDm
AntiqueOlv Times New ITCBookmanDm It
AntiqueOlv It Times New It HelveticaNr
AntiqueOlv Bd Times New Bd HelveticaNr Ob
CG Omega Times New BdIt HelveticaNr Bd
CG Omega It Symbol HelveticaNrBdOb
CG Omega Bd Windings N C Schbk Roman
CG Omega BdIt Line Printer N C Schbk It
GaramondAntiqua Times Roman N C Schbk Bd
Garamond Krsv Times It N C Schbk BdIt

234
A Main Specifications

Garamond Hlb Times Bd ITC A G Go Bk


GaramondKrsvHlb Times BdIt ITC A G Go BkOb
Courier Helvetica ITC A G Go Dm

Appendix
Courier It Helvetica Ob ITC A G Go DmOb
Courier Bd Helvetica Bd ZapfC MdIt
Courier BdIt Helvetica BdOb ZapfCDingbats

A.4 Interface Board (for Token Ring)


This section describes the optional interface board (for Token Ring).

Shape of the connector

Pin arrangement

STP connector specifications


Pin No. Name Pin No. Name
1 RX-A 6 RX-B
2 N.C. 7 N.C.
3 N.C. 8 N.C.
4 N.C. 9 TX-A
5 TX-B -

UTP connector specifications


Pin No. Name Pin No. Name
1 N.C. 5 RX-A
2 N.C. 6 TX-B
3 TX-A 7 N.C.
4 RX-B 8 N.C.

235
B Printer/Scanner Settings
(System Administration
Mode)
The various printer/scanner settings can be changed in the System Administration Mode to
make them easier to use.
See “Chapter 5 System Administration Mode Settings” in “Part 1 Hardware” of the User
Guide (Copier) for details on System Administration Mode and the options that can be set.
Appendix

236
C Precautions/Limitations

C.1 SMB
The precautions/limitations of using SMB are as follows:

Appendix
Setting up of this machine
● Be very careful in setting up IP addresses. IP addresses are addresses con-
trolled as an entire system. Consult your network administrator before defining
any address.

Depending on the network environment used, it may be necessary to set the
subnet mask and gateway. Consult your network administrator before defining
the needed item.

If setting the port to Enabled leads to insufficient memory, the port status may
be set to Disabled automatically. In this case, either set the port to Disabled
when it is not used or change the memory allocation capacity.

Specify the size for the receive buffer memory (SMB Spool) as required by the
environment in use. If the size of the receive buffer memory (SMB Spool) is
smaller than the transmitted data, the data may not be received.

Setting up of host machine



Be very careful in setting up IP addresses. IP addresses are addresses con-
trolled as an entire system. Consult your network administrator before defining
any address.

Consult the Network Information Service (NIS) administrator when setting net-
work (such as IP address) by a host being used under NIS.

Switching off power


Take note of the following points when switching off the power of this machine:
■When SMB Spool is set to Memory
All print data spooled to the printer memory, including data in the process of
printing, will be deleted. When the power is switched on again, the print data will
not be found.
However, if the power is switched off immediately after the print data has been
sent, the print data may be stored in the host device. In this case, when the
power is switched on again, the stored print data will be printed first even if new
print data has been sent.
■When SMB Spool is set to Hard Disk
All print data spooled to the hard disk of this machine, including data in the pro-
cess of printing, will be saved. When the power is turned on again, the stored
print data will be printed first even if new print data has been sent.

237
C Precautions/Limitations

■When SMB Spool is set to Off (non-spool mode)


All print data spooled to the receive buffer of this machine, including data in the
process of printing, will be deleted. When the power is turned on again, the print
data will not be found. However, if the power is turned off immediately after the
Appendix

print data has been sent, the print data may be stored in the host device. In this
case, when the power is turned on again, the stored print data will be printed first
even if new print data has been sent.
During printing
■When SMB Spool is set to Hard Disk or Memory
If the print data is larger than the hard disk or the remaining memory capacity at
the point of receiving print data, the data will not be received.

When the print data has exceeded the receiving capacity, some host devices may re-send the data
immediately. When this occurs, the host device appears as if it has crashed. To rectify the situation,
stop the host device from sending print data.
■When SMB Spool is set to Off (non-spool mode)
If the machine has accepted a print request from a host device, it cannot accept
any print request from other host device.
■When the IP address or computer name of the host device is changed
When the IP address or computer name of the host device is changed, it may not
be able to process enquiry or delete request from this machine correctly. Ensure
that this machine is free of print data in the receive buffer, and then turn the
power off/on.

You can use the printer control panel to stop/eject print data spooled to the receive buffer of this
machine. For details on the way to do this, see “7.2.8 Forcibly Outputting Data Wait Documents” in
“Part 1 Hardware” of the User Guide (Copier) or “3.6.2 Canceling Printing From Printer” (P. 58)
of “Part 1 Printer”.
■Deleting jobs
For Windows NT 4.0 not installed with Service Pack 4 and later, you cannot
delete jobs. If you delete jobs while the computer is receiving data, an error mes-
sage will be displayed. In this case, the Retry button on the error message dialog
box will not be effective.

238
C Precautions/Limitations

C.2 TCP/IP (LPD)


The precautions/limitations of using TCP/IP (LPD) are as follows:

Appendix
Setting up this machine

Be very careful in setting up IP addresses. IP addresses are addresses con-
trolled as an entire system. Consult your network administrator before defining
any address.

Depending on the network environment used, it may be necessary to set the sub-
net mask and gateway. Consult your network administrator before defining the
needed item.

If setting the port to Enabled leads to insufficient memory, the port status may
be set to Disabled automatically. In this case, either set the port to Disabled
when it is not used or change the memory allocation capacity.

Specify the size for the receive buffer memory (LPD spool) as required by the
environment in use. If the size of the receive buffer memory (LPD spool) is
smaller than the transmitted data, the data may not be received.

Setting up host machine



Be very careful in setting up IP addresses. IP addresses are addresses con-
trolled as an entire system. Consult your network administrator before defining
any address.
● Consult the Network Information Service (NIS) administrator when setting net-
work (such as IP address) by a host being used under NIS.

Switching off power


Take note of the following points when turning off the power of this machine:
■When LPD Spool is set to Memory
All print data spooled to the printer memory, including data in the process of
printing, will be deleted. When the power is turned on again, the print data will
not be found.
However, if the power is turned off immediately after the print data has been
sent, the print data may be stored in the host device. In this case, when the
power is turned on again, the stored print data will be printed first even if new
print data has been sent.
■When LPD Spool is set to Hard Disk
All print data spooled to the hard disk of this machine, including data in the pro-
cess of printing, will be saved. When the power is turned on again, the stored
print data will be printed first even if new print data has been sent.

239
C Precautions/Limitations

■When LPD Spool is set to Off (non-spool mode)


All print data spooled to the receive buffer of this machine, including data in the
process of printing, will be deleted. When the power is turned on again, the print
data will not be found.
Appendix

However, if the power is turned off immediately after the print data has been
sent, the print data may be stored in the host device. In this case, when the
power is turned on again, the stored print data will be printed first even if new
print data has been sent.
During printing
■When LPD Spool is set to Hard Disk or Memory
If the print data is larger than the hard disk or the remaining memory capacity at
the point of receiving print data, the data will not be received.

When the print data has exceeded the receiving capacity, some host devices may re-send the data
immediately. When this occurs, the host device appears as if it has crashed. To rectify the situation,
stop the host device from sending print data.
■When LPD Spool is set to Off (non-spool mode)
If the machine has accepted a print request from a host device, it cannot accept
any print request from other host device.
■When the IP address or computer name of the host device is changed
When the IP address or computer name of the host device is changed, it may not
be able to process enquiry or delete request from this machine correctly. Ensure
that this machine is free of print data in the receive buffer, and then turn the
power off/on.

You can use the touch panel display to stop/eject print data spooled to the receive buffer of this
machine. For details on the way to do this, see “7.2.8 Forcibly Outputting Data Wait Documents” in
“Part 1 Hardware” of the User Guide (Copier) or “3.6.2 Canceling Printing From Printer” (P. 58) of
“Part 1 Printer”.

240
C Precautions/Limitations

C.3 NetWare
The precautions/limitations of using NetWare are as follows:

Appendix
During setting up
■Setting up of this machine
If setting the port to Enabled leads to insufficient memory, the port status may be
set to Disabled automatically. In this case, either set the port to Disabled when it
is not used or change the memory allocation capacity.
■Setting up environment for PCONSOLE
Take note of the following points when setting up environment using PCON-
SOLE:

Item For PServer Mode


No. of file server Up to 16 servers
No. of print queue Up to 48 queues
No. of notifying candidate Up to 48 users
No. of password character Up to 32 characters

If 33 or more characters are used for the password, printing cannot be carried out.
■Using bindery reference queue (for directory service/PServer mode)
This machine does not support bindery reference queue. As such, printing with
bindery reference queue is not allowed.

241
C Precautions/Limitations

During printing
■When using CAPTURE/NPRINT
There are optional features not supported by NetWare.
Appendix

: Supported (features of this machine)


* : Features of the file server or workstation
× : Not supported
Option PServer
Remarks
CAPTURE NPRINT Mode

SHow  *
NOTify / NoNOTIfy NOTify / NoNOTIfy
TImeout  *
AUtoendcap /  *
NoAutoendcap
Local = n  *
 PrintServer =
Server = Server = *
Queue = Queue = *
Create =  *
Job = Job = *
Keep  *
Form = n Form = n
Copies = n Copies = n
 Delete *
Tabs = n / NoTabs Tabs = n / NoTabs × Cannot guarantee correct
printing
Banner /NoBanner Banner /NoBanner ×
FormFeed / FormFeed / ×
NoFormFeed NoFormFeed
CONversion / CONversion / ×
NoCONversion NoCONversion
JApanese / ENglish Japanese / ENglish ×

■When printing with Windows application programs


When the setting to print at High Speed is invalid, printing may not be done cor-
rectly. When you print from Windows application program, enable the High
Speed setting.

242
C Precautions/Limitations

Print control time


■When using PSC/PCONSOLE
Take note of the following points when carrying out print control using PSC/

Appendix
PCONSOLE with directory service or bindery service.
There are optional features not supported by NetWare.

: Supported (features of this machine)


× : Not supported
Parameter PServer
Remarks
PSC PCONSOLE Mode

STATus 
PAUse Printer Pause In print server mode, the sta-
tus of this machine becomes
Stop.
ABort Abort Job
STOp [Keep] Printer Stop =
STARt Printer Start
--- Printer Rewind
MArk Paper Tip Mark ×
FormFeed Form Feed ×
MOuntForm=n Load Paper
PRIvate  ×
SHared  ×
CancelDown  ×

243
C Precautions/Limitations

C.4 Scan Features


The precautions/limitations of using the scan features are as follows:
Appendix

The “Network Scanner Driver Readme.txt” in the PCL Driver/Network Utility CD-ROM for details on
the precautions/limitations on the network scanner driver and mailbox viewer.

When retrieving documents from mailbox



When Delete/Save Documents is set to Save, the same document can be
accessed by multiple clients.

When Delete/Save Documents is set to Delete, the number of multiple clients
that can access the same document is only one. The document which is being
saved or imported by a client cannot be seen from other clients.

In both cases, you can add documents to the mailbox which is being accessed.
Display
When a document with many colors is scanned, the image cannot be displayed
in the correct colors if the display mode does not support the display of the num-
ber of colors scanned. Use the display mode which supports the display of the
number of colors scanned or more.
Using network scanner driver and mailbox viewer simultaneously
You cannot use the network scanner driver and mailbox viewer together from
one computer to connect to this machine.
When retrieving documents from multiple computers, you can retrieve docu-
ments from up to three of the same machine at the same time using the network
scanner driver or mailbox viewer 2 by multiple computers.
When printing documents saved in the mailbox
When Mailbox is selected, only fax documents can be printed when printing
saved documents using the touch panel display. Scanned documents cannot be
printed.
When polling from other fax machines
When the machine is polled from other fax machines, scanned documents can-
not be sent.
When using TIFF files
The TIFF files created by using Job Template or the mailbox viewer will be com-
pressed to MMR or MH format. To open TIFF files, use an application program
which supports these compression formats.

244
C Precautions/Limitations

Restriction on scanning capacity


The maximum scanning capacity of one page is 297 × 432 mm. For standard
sizes, it is A3 or 11 × 17".

Appendix
Number of sheets of documents for scanning (using mailbox)
Using mailbox, the number of sheets of documents which can be scanned at one
time is 999 pages. The number of sheets for scanning may change according to
the document size and resolution.

C.5 Print Auditron


The precautions/limitations for using Print Auditron are as follows.
● When the PS driver is being used for shared printers, the Print Auditron does

not function properly. Install the printer driver on each of the client PCs that will
be using Print Auditron on the PS driver.

When using the PCL driver on a printer with a shared server, turn off the EMF.
If it is turned on operations will not be correct due to transmission of faulty infor-
mation.

When changing the setting for Specify Job Owner in the printer driver, enter the
password again. Operations may not be correct due to unintended information
being transmitted if the previously set password is used as is.

245
D Troubleshooting When
Using SMB
This section describes the possible causes, ways of verification, and the recommended
actions for errors which may occur when using SMB.
Appendix

D.1 Cannot Find Printer


Cause Verification Action
Transport protocol of the host On the host device, you can find Specify similar protocol for SMB
device and this machine is differ- the printer when it has been for host device and this machine.
ent. searched as “another computer”
(Start > Find > Computer) but
not when searched in the Net-
work Neighborhood.
There are multiple browsers. When there are multiple host
devices within the same work-
↑ group, change the Auto Master
Mode in the SMB setting file,
config.txt to Off.
The network (subnet) is wrong. When this machine and the host
device is in a different network,

consult your system administra-
tor.
Name search of the host name When the PING command is Check the settings of the SMB
is not working correctly (when issued, specifying the IP setting file, config.txt (WINS 1st
transport protocol is TCP/IP). address of this machine gets a server, WINS 2nd server, Sub-
response but not when specify- net mask) with the settings on
ing the host name. the host device (e.g. WINS,
DNS, LMHOST).
Host name specified on this Print out the System Settings Change the Host name of the
machine already exists. List, and check if the status of SMB setting file, config.txt to
SMB indicates “repetitive host another name not in use.
name”. Also, either change the host
name used by CentreWare Inter-
net Services to another name
not in use or reset this machine
to default settings.

246
D Troubleshooting When Using SMB

D.2 Cannot Print


Cause Verification Action

Appendix
This machine is processing print Check if this machine is process- After this machine has completed
request from other host devices ing printing. (An error message the processing, either send a
(for non-spool mode only). about insufficient storing space print request or switch to spool
for waiting print jobs is dis- mode on this machine.
played.)
Exceeded the maximum num- Check if this machine is process- Wait for a while, and then send
ber of connections of this ing requests (e.g. print requests, print request again. Or increase
machine. status enquiry) from multiple host the value of Maximum Sessions
devices simultaneously. (An error on the SMB setting file, config.txt,
message about remote computer and then reboot this machine.
cannot be used is displayed.)
The user name and password is On the Configuration tab of the Specify the correct user name
not correctly set at the printer the printer properties, check the and password at Specify Job
properties when using the setting of Specify Job Owner. Owner.
Auditron feature.

D.3 Cannot Delete Documents From Printer


Window
Cause Verification Action
Tried to delete all documents Check if you are trying to delete Select the print job you want to
displayed in the Printer window print jobs from the Printer menu delete and then cancel it from
(only possible for system admin- (Clear print jobs menu). the Document menu of the
istrator). Printer window (Cancel Printing
menu).
Owner of print job is not correct. Check if the Owner of the select Login to Windows again using
print job is similar to the name the name of the Owner of the
used for login to Windows. print job and then delete the print
job.
Service Pack 4.0 and later is not Check the version of the Service Install Service Pack 4.0 or later.
installed. Pack displayed when Windows
(For Windows NT 4.0) NT 4.0 is activated.

247
D Troubleshooting When Using SMB

D.4 Cannot Auto Download Printer Driver


Cause Verification Action
Appendix

Auto download feature is not Check the Auto Driver Download Set the Auto Driver Download in
working. setting of the SMB setting file, the SMB setting file, config.txt to
config.txt (only possible for sys- Enable and then reboot the
tem administrator). machine.
Different printer drivers are Check the printer type to see if After saving the correct printer
saved. the correct printer driver is driver, reboot the machine.
saved.
Printer driver is not saved within Check if the folder containing the Save the printer driver in a folder
two levels from the Drivers printer driver is within two levels within two levels from the Drivers
folder. from the Drivers folder. folder, and then reboot the
machine.
Printer driver is not saved in a Open the driver.txt of the Drivers Change the folder name to one
folder which is named within folder, and then check if the using up to eight alphanumeric
eight alphanumeric characters. message is “The folder name is characters, and then reboot the
not within eight alphanumeric machine.
characters”.

248
E Troubleshooting When
Using TCP/IP
This section describes the possible causes, ways of verification, and the recommended
actions for errors which may occur when using TCP/IP (LPD).

Appendix
E.1 For Windows 95, Windows 98,
Windows Me
Cause Status Display/Verification/Action
The machine and host device Status “Unable to print (Network Error)”
are connected to different net- Display
works.
Verification Check with the network system administrator to verify
that the network connecting the host device and that
connecting this machine are linked by a router or gate-
way.
Action Connect this machine directly to the network connect-
ing the host device.
An error has occurred in the net- Status “Unable to print (Network Error)”
work between the host device Display
and this machine, and the con-
Verification None
nection cannot be established.
Action Ask the network system administrator to check the
network for errors.
This machine is switched off Status “Unable to print (Network Error)”
after the host device has sent a Display
print request. Or the print
Verification Check if this machine is switched on.
request is sent to the machine
when it is switched off. Action Switch on this machine.
Print requests from multiple host Status “Unable to print (Network Error)”
devices are sent to this machine Display
at the same time.
Verification None
Action None (printing will be re-processed automatically).
Printing files cannot be spooled Status “Unable to print (Spool Error)”
due to insufficient disk capacity Display
of the host device.
Verification Open My Computer and right-click the disk (e.g. C-
drive) installed with the system. Select Properties from
the menu displayed and then check the free space
available.
Action After deleting unnecessary files to increase the free
disk space, select Pause Printing from the Document
menu of the Printer window to enable printing to
restart.

249
E Troubleshooting When Using TCP/IP

E.2 For Windows NT 4.0, Windows 2000,


Windows XP
Appendix

When printer is not printing


Cause Verification Action
Incorrect IP address is set. Ask the network system admini- Set the correct IP address for
strator to check if the IP address this machine.
of this machine is correct.
When LPD spool is set to Mem- Check the memory capacity of 1. If the print data is a single file
ory, the print data sent by the LPD spool, and then compare it and exceeding the upper limit
host device in one print request with the print data which was of the memory capacity, split
has exceeded the upper limit of sent in one print request. the file into smaller ones not
the receiving capacity. exceeding the said upper
limit, and then send for print-
ing.
2. If the print data are multiple
files and have exceeded the
upper limit of the receiving
capacity, reduce the number
of files to be sent for printing
at one time.
An irrecoverable error has Check if there is any error dis- Switch the machine off and on.
occurred during print processing. played on the printer control Switch on the machine only
panel. when there is nothing on the dis-
play.
The transport protocol is differ- Check the selected transport Select the same transport proto-
ent from that of the host device. protocol. col as that of the host device.
Data format of the print data to Disable the output function of
be processed by this machine is Ctrl-D.

different from that sent by the
host device.

When target print result is not obtained


Cause Verification Action
The specified print language is Check the specified print lan- Specify a similar print language
different from that of the print guage and that of the print data. for the print data.
data.
Printer driver of this machine is Check that the printer driver of Select the printer driver of this
not used (printer driver of other this machine is selected. machine. If it does not appear as
companies used instead). an option, install and select it. If
a printer driver from other com-
pany is used, the machine may
not function properly.

250
F Troubleshooting When
Using NetWare
This section describes the possible causes, ways of verification, and the recommended
actions for errors which may occur when using NetWare.

Appendix
F.1 When Not Printed
Cause Verification Action
The network component board Check if the data link lamp of the From this machine, set up the
(e.g. HUB) is not compatible with network component board con- frame type specified to the file
the automatic setting of the nected to this machine is on. server which you want to con-
frame type. Check if the frame type of the file nect to.
server in the network is similar.
There is a breakdown in the net- Using NWADMIN from the work- Replace the network cable
work from the workstation to the station, check if the target printer between the workstation and the
printer. object can be seen. * printer that cannot be used for
transmitting data.
The user name or group name of Using NWADMIN from the work- 1. Re-send the print job to the
the person sending the job is not station and referring to the target print queue with the regis-
registered in User of the print queue object, check if the user tered user name or group
queue. name or group name of the per- name of the person sending
son sending the job is registered the job registered in User of
in User. * Print Queue.
2. Using NWADMIN from the
workstation, register the user
name or group name of the
person sending the job at
User of Print Queue*
Job sending to the print queue is Using PCONSOLE, check if Yes Using PCONSOLE, set to Yes.
prohibited. is set for User can register with
the queue at the Current Queue
Status of Print Queue.
Using NWADMIN from worksta- Using NWADMIN from worksta-
tion, check if the operator flag is tion, check if each item of the
checked at Recognition of the operator flag is checked at Rec-
target print queue. * ognition of the target print
queue. *

251
F Troubleshooting When Using NetWare

Cause Verification Action


The user name or group name of Using NWADMIN from the work- 1. Re-send the print job to the
the person sending the job is not station, check if the user name print queue with the regis-
registered in print server user of or group name of the person tered user name or group
Appendix

the print queue. sending the job is registered in name of the person sending
User of the target print server. * the job registered in User of
Print Server Information.
2. Using NWADMIN from the
workstation, register the user
name or group name of the
person sending the job at
User of the target print
server. *
The print queue that sent the Using NWADMIN from the work- 1. Re-send the print job to a
print job is not assigned to the station, check if the target printer print queue assigned to the
printer. is assigned to the serviced printer. *
printer in the list under User of
2. Using NWADMIN from the
the target print queue.*
workstation, add the target
queue as an addition to User
of the target printer. *
The settings of the data format For workstation using Windows,
of print job are not similar to that disable the output function of

of the printing environment of the Ctrl-D.
workstation.
A print queue which exceeded Using NWADMIN from the work- Re-send the print job to a print
the maximum number of sup- station, check if the desired print queue assigned to the printer. *
ported queues of the printer has queue is assigned to the print
been set. queue list under User of the tar-
get print. *
The slave file server is not set Using PCONSOLE from the After registering the slave file
(bindery service mode). workstation, check if the slave server using PCONSOLE from
file server is registered in Ser- the workstation, reflect the set-
vice NetWare Server under the ting parameters.
print server corresponding to the
Print Server Information. *
Printer type is wrong. Using PCONSOLE from the Using PCONSOLE from the
workstation, check if the follow- workstation, set Printer= Paral-
ing settings are set under Printer lel, Port= LPT1, Position= Auto
Information > Printer > Printer mode (local) and reflect the set-
xxx Environment: Printer= Paral- ting parameters. *
lel, Port= LPT1, Position= Auto
mode (local).*
The slave file server setting is Using PCONSOLE from the If it is not Defined, change it to
wrong (bindery service mode). workstation, check if printer type Defined and then reflect the set-
is set as Defined under Printer ting parameters.*
Information > Printer > Printer
xxx Environment.*

252
F Troubleshooting When Using NetWare

Cause Verification Action


The number of paper definition Using NWADMIN from the work- Using NWADMIN from the work-
specified at the print server is station, check if the paper defini- station, specify the same num-
not the same as that of paper tion specified at the print server ber of paper definition at the

Appendix
definition set at the print queue. is same as that of paper defini- print server as that of paper defi-
tion set at the print queue.* nition set at the print queue. *
The level setting for IPX check- At the console screen of the file At the console screen of the file
sum is wrong. server, execute a set command server, enter the following com-
and check if the IPX checksum mand and set the IPX checksum
is set to level 2. to level 0 or 1:
set Enable IPX Checksum = x (x:
0 or 1)
The level setting for NCP packet At the console screen of the file At the console screen of the file
signature is wrong. server, execute a set command server, enter the following com-
and check if the NCP packet sig- mand and after setting the NCP
nature is set to level 3. packet signature to level 0, 1, or
2, restart the file server:
set NCP Packet Signature
Option = x (x: 0, 1, or 2)
The default device name is Print out the System Settings 1. Set the device name using
wrong. List, and check the lower six the correct Ethernet address.
characters (3 bytes) of the Ether-
2. Set the device name to any
net address.
name except the default
name.
The directory tree name is not Print out the System Settings Set the tree name.
set. List and check if the tree name is
specified.
Context is not set. Print out the System Settings Set the context.
List and check if the context is
specified.
Connected to another printer Using NWADMIN from the work- 1. Using the PCL Driver/Net-
object. station, check if the object is cor- work Utility CD-ROM from the
rectly assigned by the layout workstation, set the file
information of the desired print server name, tree name, con-
server. * text, active mode correctly.
2. Using the CentreWare Inter-
net Services from the work-
station, set the file server
name, tree name, context,
active mode correctly.
NetWare port cannot be acti- Print out the System Settings Activate the NetWare port.
vated by setting. List and check if the NetWare
port is activated.
File server is down. Search for the target file server Activating the file server.
in Network Neighborhood.

253
F Troubleshooting When Using NetWare

Cause Verification Action


There are printers with similar Switch off the machine and Using the CentreWare Driver &
device name on the network. using NWADMIN from the work- Network Utility CD-ROM from
station, check that the status of the workstation, set another host
Appendix

the corresponding printer object name.


is job waiting.
NetWare port is not activated. Print out the System Settings For IPX/SPX, activate NetWare
List and check if the network server. For TCP/IP, set the fixed
number when using IPX/SPX is IP address or activate the
at “00000000” (NetWare server address supply server (DHCP).
down). Also, check if the IP
address when using TCP/IP is at
“0.0.0.0” (fixed IP not set or
address supply server (DHCP)
down).

*: Refer to “NetWare Online Documentation” for details on how to set and check.

F.2 When “Switch off the power” Appears


Cause Verification Action
An error occurs in NetWare.  Switch the machine off and on.
Switch on the machine only
when there is nothing on the dis-
play.

F.3 When Target Print Result Is Not Obtained


Cause Verification Action
The print language of the print Check the print language of this Set the same print language for
job is different from that set up machine. the print job and this machine.
on this machine.

254
F Troubleshooting When Using NetWare

F.4 No Notification
The possible causes, verification methods and recommended actions when

Appendix
there are no messages on the workstation which have been sent print instruc-
tions are as follows:
No notification of printer errors
Cause Verification Action
Not registered in the Notify Can- Using PCONSOLE from the Register the user name or group
didate List of the print server. workstation, check if the user name of the person sending the
name and group name of the job in Notify.
person sending the job is regis-
tered in Print Server Information
> Printer > Printer xxx Environ-
ment Settings > Notify.

No notification of end of job


Cause Verification Action
When sending jobs from the Check if the NOTIFY option is Specify the NOTIFY option when
workstation, the NOTIFY option specified when sending the print sending the print job.
is not specified. job.
The NetWare CASTOFF utility is Execute the NetWare CASTON
executed on the user worksta-  utility on the user workstation.
tion.

255
G Troubleshooting for
CentreWare Internet Services
This section describes the causes and recommended actions for errors that occur while
using CentreWare Internet Services.
Cause Action
Appendix

Cannot connect to CentreWare Is this machine working properly?


Internet Services. Check if the power of this machine is switched on.
Is CentreWare Internet Services activated?
Print out the System Settings List to check.
Is the Internet address correctly entered?
Check the Internet address again. If cannot be connected, enter the
IP address to make connection.
Is the proxy server being used?
Depending on the proxy server, connections might not be possible.
Without using the proxy server, configure either the browser setting
to “Not using proxy server” or the address to be used to “Not using
proxy server”.
The “Please wait” message is Wait for a while as instructed.
displayed throughout. If nothing happens, try clicking the Refresh button.
And even then, if nothing happens, check if this machine is working
properly.
The Refresh button is not work- Are you using the specified OS and browser?
ing. See “5.1.4 Target OS and Browsers” (P. 109) in “Part 1 Printer”, and
check if the OS and browser in use can be used.
Selecting menu in the left frame
does not change the right frame
contents.
The screen display is distorted. Change the window size of the browser.
The latest information is not dis- Click the Refresh button.
played.
Characters are not correctly dis- Use Western European language command.
played.
Clicking the Apply New Settings Is the entered value correct?
button does not reflect the new If the entered value is not a valid entry, it will change automatically to
settings. an entry within the limit.
Clicking the Apply New Settings Is the password correct?
button will display in the The entry for Password is not similar to Confirm Password. Enter the
browser, messages like “The correct password.
server has returned ineffective
Reboot this machine.
or unrecognizable response.” or
“No data”.
Cannot delete job. Wait for a while and then click the Refresh button.

256
H Automatic Gradation
Adjustment
When the color gradation of the print image is out, it can be automatically adjusted. Through
this gradation adjustment, the image quality of this machine can be consistently maintained.

Appendix
“3.4 Executing Automatic Gradation Adjustment” in “Part 1 Hardware” of the User Guide (Copier) for details on
adjusting the gradation.

Adjusting for printing


When adjusting gradation for the printing of data such as text, select Print Job -
Text.

Auto Gradation Adjustment Close

Copy Job - Text

Copy Job - Photo

Print Job - Text

Print Job - Photo Start

When adjusting gradation for the printing of data such as photos, select Print
Job - Photo.

Auto Gradation Adjustment Close

Copy Job - Text

Copy Job - Photo

Print Job - Text

Print Job - Photo Start

257
I Glossary

A3 RAM
420 × 297 mm paper. Stands for Random Access Memory, which
is the memory device where information can
A4 be retrieved as well as reduced.
Appendix

297 × 210 mm paper.


ROM
A5 Stands for Read Only Memory, which is the
210 × 148 mm paper. memory device specific for the retrieval of
information.
B4
364 × 257 mm paper. Printable area
The actual area on paper which can be
B5 printed.
257 × 182 mm paper.
Emulation
CMYK The ability of the printer to perform the fea-
tures of other printers. The mode is called
A way of expressing colors in process like
emulation mode.
color printing.
It is divided into four colors of Cyan (C),
Magenta (M), Yellow (Y), and Black (K), Resolution
which are layered for printing. Expresses the fineness of the image. Usu-
ally, it is expressed by the number of dots
DPI per inch (dpi) so that the larger the value,
the higher the resolution (details can be
Stands for Dot Per Inch, which is the num-
reproduced).
ber of dots that can be printed within a width
of 1 inch. Used as the unit for resolution.
Gradation
ICM Refers to the smoothness between colors.
Expresses the number of gradations by the
Stands for Image Color Matching, which is
number of levels, so that the larger the
the color management software adopted by
value, the smoother the colors.
Windows 98, Windows Me, Windows 2000,
Windows XP. It corrects the differences in
color due to devices so that the color of the Cut paper
print result is similar to that on the screen. Paper of standard sizes like A4, B5.

Image Enhancement Common Menu


Feature which makes the border between The menu for common settings of the print
black and white smooth, with rough edges mode, and consists of Meter Check, Setup,
reduced, giving the appearance of a higher Report/List, System Settings, Network/Port
resolution. Settings, Memory Settings, Initialization/
Data Deletion, Print Settings, and Automatic
NV Memory Gradation Adjustment.
Non-volatile memory which allows the set-
tings of the printer to be maintained even Gradation
when power is off. The change in the continuous color density
seen in photos and illustrations.

258
I Glossary

Receive buffer Printer driver


Buffer is the location to store data sent from The software which changes data created
the client temporarily. By increasing the by the application program into data which
memory capacity of the receive buffer, the can be interpreted by the printer.

Appendix
client can be freed faster.
Mode Menu
Default value The menu for setting fixed conditions for
Factory default settings and settings upon processing each of the emulation modes of
NV memory initialization. PCL emulation mode, HP-GL emulation
mode, HP-GL/2 emulation mode.
Job
A group of print data. The canceling and 8K
outputting of printing is done on a job basis. 267 x 388 mm paper. Also called Hakkai.

Screen
For devices like printers, the density of
printed matter is expressed in shaded dots,
and the column of these dots or number of
lines during printing are known as screen
lines. Gradations which can be displayed
change according to the number of screen
lines.

Protocol
Rules of communication necessary for car-
rying out data transmission.

Print page buffer


Location where print data is actually pro-
cessed and stored.

259
J Q&A

This section describes the frequently asked questions and their answers.
Refer to them when using this machine.

I wish to check the printer settings


Appendix

You can check the current printer settings by referring to the System Settings
List.

“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on the
Printer Settings List.

I wish to know the available printing features


For the PCL printer driver of this machine, the printing features include N Up, 2
Sided, Poster, Booklet Creation.

The On-line Help of the printer driver for details on each of these features.

I wish to change the paper size of paper tray


When you wish to temporarily use paper sizes other than those loaded in trays 1
– 4, it is convenient to use tray 5 (Bypass Tray) for loading.
You can change the paper sizes in trays 1 – 4.

“3.2 About Paper” (P. 37) in “Part 1 Printer” for details on how to load paper in tray 5 (Bypass
Tray) and change paper sizes of trays 1 – 4.

I wish to print in black and white


Black and white documents will be automatically detected and printed in black
and white. To print color documents in black and white, select Black for Output
Color on the printer properties dialog box.

The On-line Help of the printer driver for details on printing in black and white.

I wish to print with special paper


By using tray 5 (Bypass Tray), you can print with special papers like heavy-
weight, transparency, lightweight. Special papers cannot be printed from trays 1
– 4.

“4.2 Printing Non-Standard Paper Size” (P. 66) in “Part 1 Printer” for details on printing with spe-
cial papers.

260
JQ&A

I wish to print with the same image quality of the document


You can configure settings to match the document type (photo, text, presenta-
tion, web page etc.) and fine tune the colors.

Appendix
The On-line Help of the printer driver for details on printing the same image quality as the document.

I wish to install the printer driver in multiple clients


To install the printer driver with similar settings (e.g. printing features, port) to
multiple clients, it will be convenient to use the setup disk creation tool.

“3.4 Installing/Uninstalling the Printer Drivers” (P. 50) in “Part 1 Printer” for details on how to
install the printer driver.

Print request has been sent but printing is not carried out
Print out the Job History Report or Error History Report and then check the print
job which you sent.

“3.6 Canceling Printing/Checking Job Status” (P. 57) in “Part 1 Printer” for details on checking the
print jobs sent.
“6.6 Printing Reports/Lists” in “Part 1 Hardware” of the User Guide (Copier) for details on the Job
History Report and Error History Report.
I wish to upgrade my OS for use with this machine
There are printer drivers for each specific OS. Use the printer driver for your new
OS for installation.

“3.4 Installing/Uninstalling the Printer Drivers” (P. 50) in “Part 1 Printer” for details on how to
install the printer driver.
I wish to check whether the print job of my print request has been
output
By using the printer monitor of CentreWare Network Services which is included
in the CD-ROM, you can check the status of print jobs on your computer. Also,
you can use CentreWare Internet Services to delete print jobs from your com-
puter.

“Chapter 5 Configuring From Computer (CentreWare Internet Services)” (P. 105) in “Part 1
Printer” for details on CentreWare Internet Services and printer monitor.

261
JQ&A

I wish to check the number of sheets copied/printed


You can check the number of sheets copied or printed using the control panel
display. By printing out the Meter Report and Printer Meter Report, you can also
Appendix

check the number of sheets copied or printed according to client (job owner).

“6.5 Confirming the Total Number of Copied/Printed Pages” in “Part 1 Hardware” of the User
Guide (Copier) for details on checking the number of sheets copied or printed.

262
Index

Deleting scanned data in mailbox .................. 203


Numerics Deleting scanned data on computer .............. 206
DHCP .................................................................... 13
100Base-TX .......................................................... 11
Document weight .............................................. 144
10Base-T ............................................................... 11
E
A
Ethernet interface ................................................ 11
Auto tray switch .................................................... 38
EtherTalk (option)................................................... 8
Expanding print areas for printing .................... 89
B
Extension tray ...................................................... 42

Basic printing process ......................................... 49


F
BOOTP .................................................................. 13
Border erase ....................................................... 180
Flow of printing .................................................... 36
Flow of setting (scan) ....................................... 120
C
G
Cancel print jobs .................................................. 59
Cancel printing .............................................. 57, 58
Gradation adjustment ....................................... 257
Cancel scanning ....................................... 156, 157
Canceling jobs in waiting/process ..................... 58 H
CentreWare Internet Services ......................... 106
CentreWare Scanning Services ...................... 119 How to display scanner name ......................... 208
Changing mailbox viewer settings .................. 212 How to import scanned data ........................... 210
Check password ................................................ 127 How to scan ....................................................... 154
Checking job status ............................................. 60
Checking scanned data in mailbox ................. 203 I
Checking scanned data on computer ............. 206
Image compression .......................................... 189
Checking status of job in process of
Import scanned data to computer................... 194
scanning .............................................................. 158
Interface board (Token Ring) .......................... 235
Configuring machine (scan) ............................. 133
Interface cable ..................................................... 10
Configuring scan settings ................................. 160
Internal fonts ...................................................... 234
Connecting by parallel interface ........................ 10
Internet printing................................................ 7, 30
Index

Connecting by Token Ring interface ................ 11


Internet services ................................................ 112
Contrast ............................................................... 185
IPP ......................................................................... 30
Creating mailbox ................................................ 127
Customizing non-standard paper size .............. 66
J
D
Job template .............................................. 119, 216
Job template list ................................................ 218
Delete/save document ...................................... 127
Jobs and maintenance screens ...................... 114

263
JPEG file format ................................................ 154 PostScript memory .............................................. 23
Precautions/Limitations .................................... 237
L Print area .............................................................. 89
Print page buffer .................................................. 22
Lighter/Darker .................................................... 185
Printable area ..................................................... 233
Loading capacity................................................ 144
Printer driver : installing ...................................... 50
Loading documents ........................................... 147
Printer environments ............................................. 4
Loading in DADF ............................................... 148
Printer type ......................................................... 232
Loading on document glass............................. 147
Printing features ................................................... 46
Local printer............................................................ 4
Printing non-standard paper size ...................... 66
Printing procedure ............................................... 46
M
Printing secure print jobs .................................... 72
Printing special papers ....................................... 64
Mailbox data ....................................................... 194
Printing speed .................................................... 232
Mailbox name ..................................................... 127
Printing system .................................................. 232
Mailbox password.............................................. 127
Memory allocation ............................................... 22
R
Mixed size originals ........................................... 168
Moving paper guide ............................................ 44
Receive buffer ...................................................... 23
Reduce/Enlarge ................................................. 174
N
Resolution ........................................................... 232

NetWare ............................................................ 7, 32
S
Network printer ...................................................... 5
Network scanner utility ..................................... 208
Salutation ............................................................ 122
Non-spool mode .................................................. 24
Sample Print ......................................................... 83
Sample print ......................................................... 77
O
Save in server .................................................... 216
Scan area............................................................ 144
On-line help .......................................................... 49
Scan size ............................................................ 171
Original orientation ................................... 149, 166
Scanner driver .................................................... 208
Outline fonts ....................................................... 234
Secure print .......................................................... 70
Output color (scan)............................................ 160
Setting IP address ........................................ 13, 14
Output side ........................................................... 39
Setting port ........................................................... 18
Index

P Setting printer environments ................................ 3


Setting scanner environment ........................... 117
Paper ..................................................................... 37 Setting secure print ............................................. 70
Paper guide .......................................................... 42 Setting spool ......................................................... 23
Parallel interface .................................................. 10 SMB ....................................................................... 26
PCL memory ........................................................ 23 Spool mode .......................................................... 23
Port for scanning ............................................... 122 STP ............................................................... 11, 235

264
Stroke fonts ......................................................... 234
Suitable document sizes ................................... 144
Suitable paper size ............................................ 144
Switching printer off-line ..................................... 56

Target OS (scan) ............................................... 121


TCP/IP (LPD).................................................... 6, 28
TIFF file format ................................................... 154
Token Ring (option) ............................................... 9
Token Ring interface ........................................... 11

Using mailbox ..................................................... 122


Using scanning feature ..................................... 122
UTP ............................................................... 11, 235

Warm-up time ..................................................... 232


Windows network (SMB) ...................................... 5

Index

265
Customer Response Sheet

DocumentCentre C400/320/240 Series User Guide (Printer/Scanner) (DE3043E2-1)


To improve our publications, we would appreciate your feedback regarding this guide. Please take a
few moments to complete and return this form to us.

● About Yourself
1. How often do you use this guide?
[ ] Daily [ ] Weekly [ ] Monthly [ ] Infrequently
2. When do you usually refer to the guide?
[ ] Doing a usual operation [ ] Using unfamiliar features
[ ] Solving a problem
3. Which part of the guide do you read frequently?
Chapter/Section/Page:
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