Beruflich Dokumente
Kultur Dokumente
MANUAL
2009 edition
Manila, Philippines
Table of CONTENTS
Table of Contents i
General Information 1
Vision Statement 1
Mission Statement 1
History 1
The College Seal 4
The iTamaraw Icon 5
Recruitment & Hiring 6
Affinity Policy 9
Timekeeping and Attendance 10
Timekeeping 10
Overtime 11
Official Business 12
Dress Code 13
Identification Card (ID) 15
Benefits 16
Statutory Benefits 16
College Benefits 25
Regularization 30
Performance Evaluation 31
Annual Salary Increase 33
Awards and Recognition 37
Outstanding Associate Award 37
Perfect Attendance 37
Service Award 38
Business Gifts 39
Computer Loan Policy 40
C. Flowcharts 73
D. Job Descriptions 81
MISSION STATEMENT
HISTORY
The present Far Eastern University (FEU) is an offshoot of the union of the
Institute of Accountancy (founded in 1928 by Dr. Nicanor Reyes) and the Far
Eastern College (founded in 1919 by Nicanor Maronilla-Seva, Francisco Africa,
Pedro Cortez, Salvador Unson, and Vicente Favella) in the early second quarter
of the 1900’s. When Dr. Nicanor Reyes, gained the controlling stock on November
5, 1933, he became its first president. Since then, the site of the once humble
cigarette factory turned into an educational institution at the corner of Azcarraga
(now Claro M. Recto) and M. Lorenzo (now Quezon Boulevard) Streets has
produced luminaries who had distinguished themselves in business, law,
education, fine arts, architecture, engineering, nursing and medicine.
Dr. Reyes had envisioned a university with the best facilities to offer for a well
-rounded education, giving emphasis on the promotion of Philippine art and cul-
ture. Since its inception, FEU boasts of cultural and historical vestige. Notable are
the works of national artists such as Pablo Antonio, Vicente Manansala, and Fran-
cisco “Botong” Francisco that grace FEU’s grounds and buildings. Distin-
guished also were the artistic performances especially in the 50’s and 60’s in the
FEU Auditorium which was dubbed as the “Cultural Centre of the Philip-
pines”. For twenty years, it was the venue for major cultural presentations like the
operas La Traviata, Il Trovatore and Carmen. Recently, the establishment of the
President’s Committee on Culture has brought a cultural rebirth with its twice-a-
month presentations of local and international artists. Modern stage produc-
tions necessitated the overhauling of the auditorium with state-of-the-art theatre
facilities, including a wide screen and a powerful video and computer projector.
In 1936, the Commonwealth was two years old and independence was promised
a decade hence. The FEU, a private education pioneer, took stock of the
emergent nation’s needs. Among its findings was a very pressing need for
engineers and technologists to help build the nation. It felt itself challenged and it
thus established the Institute of Technology.
An increasing demand for trained engineers and technologists remained. With the
government’s accelerated economic recovery program, private business
establishing more and more factories, and agriculture shifting to mechanization,
the demand for trained and skilled personnel was greater than ever. The Institute
of Technology helped by filling the country’s need in this respect.
The Institute had since added complete courses in six other major fields of
technology: architecture, chemical engineering, mechanical engineering, electrical
engineering, industrial engineering, and chemistry. A course in geodetic
engineering was also started in 1952. However, in 1971, the Department of
Architecture was elevated into the Institute of Architecture and Fine Arts and took
over the architecture program; the course in chemistry was transferred to the
Institute of Arts and Science in 1978.
The curricula of the Institute of Technology were geared to prepare the student to
become a highly technical - yet practical - expert in his/her specific branch of
engineering. To achieve this end, the Institute of Technology had built a strong
and well-balanced faculty. It had a formidable teaching force, composed of the
country’s esteemed technological educators and scholars, professors skilled and
experienced in the basic sciences, trained technicians, and practicing and
consulting professional engineers.
In July 1991, SM Foundation and IBM Philippines set up Asia Pacific Computer
Technology Center (APCTC). Six months later, APCTC collaborated with Far
Eastern University (FEU) and Intelligent Wave, Inc. (IWI) and set up a computer
school, which was subsequently called East Asia Computer Center. Later, the
name was changed to East Asia Institute of Computer Technology (EAICT).
Initially, the only degree offered was Bachelor of Science in Computer and
Information Science (BSCIS). In 1994, EAICT started to offer the degree of
Bachelor of Science in Computer Engineering (BSCOE).
On September 30, 1998, the Commission on Higher Education (CHED) noted the
change in the name of East Asia Institute of Computer Technology (EAICT) to
East Asia College of Information Technology (EACIT).
In 2001, EACIT sought the approval of CHED to offer additional courses leading
to the degrees of Bachelor of Science in Information Technology and Bachelor of
Science in Information Management. Both courses gained full recognition in April
2004.
Being one of the country’s finest universities, FEU worked to restore the scope of
its academic offerings. In 2001, the FEU administration decided to reopen and
rehabilitate the defunct technology program. This paved the way to the re-opening
of the College of Engineering that prides itself with a carefully designed
curriculum, high quality instruction and state-of-the-art laboratory and building
facilities.
In 2002, FEU acquired the controlling stock of EACIT and gained full control of the
College.
In 2003, the FEU Administration took a big step in merging the College of
Engineering and East Asia College of Information Technology. The combined
resources and efforts of both Colleges resulted in the merged FEU – East Asia
College (FEU—EAC) with the re-organized vision/mission.
The outer ellipse is consistent with the seal of the other schools in the FEU Group:
FEU and FEU – FERN College. The images in the inner ellipse are symbolic of
what the College represents:
1. Bridge and satellite dish represent the Engineering Programs of the Col-
lege
The iTamaraw is an adaptation of FEU’s icon, the tamaraw. The right half follows
the classical tamaraw; the left half represents a ‘modernized’ high-tech tamaraw.
1.2 Manpower Requisition Evaluation: The HRO shall validate the need for
hiring.
1.3 Sourcing: The HRO shall decide on the best means for sourcing
applicants.
1.4 Screening and Initial Interview: The HRO shall conduct the screening
and initial interview.
1.4.1 The HRO shall discuss with the applicant the terms and conditions
related to the applied position.
1.4.2 Shortlisted candidates are subject to Pre-employment
Examinations.
1.4.3 Shortlisted candidates are subject to at least three Background
Investigations
1.5 Further Interview: The HRO shall endorse qualified candidates to the
Director of the requesting office for interview and/or teaching demonstra-
tion (if necessary). If required, HRO shall schedule interviews with the
Executive Director and/or President.
1.6 ManCom Approval: The HRO shall forward the job application to
ManCom for final disposition.
1.7 Job Offer: The HRO shall prepare the Job Offer containing the total em-
ployment package (in reference to the existing salary table).
1.7.1 For Teaching Position, the HRO shall prepare the initial ranking of
the candidate, to be concurred by the Senior Directors.
1.7.2 For Non-Teaching position, the HRO shall discuss with the
candidate the terms and conditions of employment as well as the
total employment package offered for the position.
1.10 Introduction: The HRO shall introduce the new Associate to the
College via an email notice to all users and personal visit to all offices.
1.12 The HRO shall endorse the newly hired Associate to the requesting
office.
Exception to any of the above rules can be granted with a filing of a written
request addressed to the HRO, copy furnish the Executive Director, from the
Head of the Department where the returning Associates will be assigned.
2.1 Only Associates who leave the College in good standing will be eligible
for rehire.
2.2 The length of service of the returning Associates shall be reckoned from
date of rehiring.
2.3 Standing hiring policy for all Associates shall be enforced and shall be
effected also for rehired Associates.
2. DEFINITION OF TERMS:
3.1 Associates who are relatives shall not be placed within the same direct
line of supervision whereby one close relative is responsible for supervis-
ing the job performance or work activities of another close relative.
3.5 This policy does not affect relatives Associates employed prior to
February 2, 2006.
1. PROCEDURE
1.1 All Associates who report for work are required to log in and out at the
Attendance Recording System (ARS).
1.2 No entry in the system or in the log sheet for a particular day shall signify
absence and the subsequent salary deduction will be made unless:
1.3. The regular office hours of the College is from 8:00 a.m. to 5:00 p.m.,
from Monday to Friday, except for Associates whose work requires them
to perform duties on shifting schedules.
1.4. Associates who have shifting schedules must file for a change of work
schedule duly approved one week before the effectivity date.
1.6. The official cut off date of attendance is every 15th and 30th day of the
month. Attendance covered from 1st-15th will be the reference for the
deductions on the Associates’ second half salary and the attendance
covered from16th-30th will be the reference for the deductions on the
Associates’ first half salary of the following month.
1.7. Regular payday is every 13th and 28th day of the month.
1.9. Associates who are under flexible time must comply with the following
requirements:
1.10 Associates who will apply for offsetting must conform with the following
requirements:
1.10.1 Recommendation from the Director to be submitted to the HRO.
1.10.2 Only the following maybe offset:
1.10.2.1 Restday
1.10.2.2 Holiday
1.10.2.3 At least four hours in excess of the regular work hours
1.10.2.4 Suspension of work hours
B. OVERTIME (OT)
1. POLICY
This policy covers only Non-Teaching Associates (excluding Associates on
flexible time)
2. PROCEDURE
2.1 Work rendered in excess of regular work hours shall be considered
overtime provided:
Minutes Treatment
1 minute to 20 minutes No addition to overtime
21 minutes to 50 minutes Considered as 30 minutes
51 to 59 minutes Carried to the next hour
2.1.3 Overtime work should not exceed four hours a week. Exemptions
must have an approval of the Immediate Head and the HR
Director.
2.1.4 In the absence of the Director, the Senior Director’s approval is
required.
2.2 Overtime Pay Rates shall be applied in accordance with the Labor Code
of the Philippines:
Day Treatment
Ordinary day 125%
Rest day, Sunday, or special holiday 130%
Rest day which is also a special holiday 150%
Regular holiday 200%
Regular holiday which is also the Associate’s rest day 260%
2.3 For rest day/holiday overtime, lunch breaks are not charged to overtime.
1. GUIDELINES
1.1 Associates must file the application at least two days before the actual
date of the OB.
1.2 The Associate should indicate in the OB form the exact date of OB, time
duration (including travel time) and reason for leaving the school
premises.
1.3 For OB that requires one or more days, Associates need not log in and
out. Otherwise, approval is required.
1.4 Associates should inform the Director and the HRO of the cancellation
of the OB.
1.2 The wearing of uniform, formal business attire or smart casuals shall
be prescribed for workdays determined by the Human Resources Of-
fice:
1.4 Footwear: Only the following footwear shall be allowed from Mondays
to Fridays:
1.6 Saturday Attire. Associates have the option to wear the iTam polo
ADMINISTRATIVE MANUAL 2009 13
shirt as alternate uniform. Otherwise, Associates must wear
appropriate attire as determined by the HRO.
1.7 Summer Break and Term Break Attire. Associates shall be allowed
to wear any acceptable attire stipulated in this policy except for those
who shall be holding classes/training/seminars during this period.
1.1.1 Sickness - benefit in the form of daily cash allowance paid for
the number of days a member is unable to work due to sickness
or injury.
1.1.2 Disability - redesigned disability program of SSS. The new
program adopts the World Health Organization’ s (WHO)
definition of disability that states as any “restriction or lack
(resulting from impairment) of ability to perform an activity in the
manner or within the range considered normal by a human
being.”
1.1.3 Maternity - benefit in the form of daily cash allowance granted
to a female who was unable to work due to childbirth or
miscarriage.
1.1.4 Funeral - grant of P20,000 (effective September 1, 2000) is
given to whoever pays the burial expenses of the deceased
member or pensioner.
1.1.5 Death - cash benefit either in monthly pension or lump sum
paid to the beneficiaries of a deceased member.
1.1.6 Employees Compensation Insurance - program that aims to
assist workers who suffer work-connected sickness or injury
resulting in disability or death.
1.1.7 Loans in form of salary, calamity, educational, investment and
housing
The College grants a 13th month pay in accordance with the provisions
of the 13th Month Pay Law.
The following are the maximum allowances or ceilings to be applied per single
Period of confinement**.
SERVICES COVERAGE
Hospital Charges P2,500
Professional Fees P2,000
TOTAL P4,500
DETAILS OF COVERAGE
Amount of coverage P4,500
Services included Prenatal to postnatal care including family planning
services
Providers Duly accredited birthing homes, maternity and lying-in
clinics etc.
Eligibility Payment of at least three monthly premium
contributions within the immediate months prior to
confinement.
Exclusions NSD of the fourth and subsequent births.
Maternal age of less than 19 years.
First pregnancy of patients aged 35 years and
older.
Multiple pregnancies
Ovarian abnormalities (ovarian cyst)
Uterine abnormalities (myoma uteri)
Placental abnormalities (placenta previa)
Abnormal fetal presentations (breech)
History of three or more miscarriages/abortions
DETAILS OF COVERAGE
Amount of coverage P4,000
Services included Diagnostic work-up, consultation services and anti-TB
drugs required in an outpatient set-up.
Providers Duly accredited TB-DOTS Centers
(available in the Philippines only)
Eligibility New cases only, i.e., patient has never had treatment
for TB or who has taken anti-TB drugs for less than
one month.
DETAILS OF COVERAGE
Amount of coverage For members and their qualified dependents -
P50,000 per case.
1.5.4 Exclusions
2. COLLEGE BENEFITS
The College provides sets of uniforms per school year, which is 100%
shouldered by the College in order to provide proper representation for
its Associates with at least one year of service.
2 GUIDELINES
2.2 The HRO, through the Director, monitors the performance of the proba-
tionary Associate.
2.3 The PMS is a requirement for regularization. The following are the
guidelines for regularization of a probationary Associate:
3 PROCEDURE
3.1 The HRO shall inform the Immediate Head of the performance
evaluation of the Associate within the fourth month of the Associate’s
contractual employment period.
3.2 The HRO, through the Management Information System (MIS), shall
activate the On-Line Evaluation.
3.3 The HRO shall forward the result of the performance evaluation of the
Associate to the Director for recommendation.
1.2 The HRO is tasked to monitor the Performance Evaluation of all the
Associates.
1.3. The HRO, in coordination with the Director, is responsible for the
administration and implementation of the PMS.
2.1 The HRO issues a notice of the conduct of the PMS to the respective
Director for all Associates.
2.3 The HRO, through the Management Information System (MIS), shall
activate the On-Line Evaluation.
Peer 30%
Head 70%
2.7 The Performance Evaluation results will serve as basis for any of the
following:
2. SPECIFIC OBJECTIVES
3. POLICY
It is the policy of FEU – EAC that Associates are eligible to receive annual
salary increase based on performance. This policy is developed to allow for
cost of living increases equitably distributed to eligible Associates on a yearly
basis.
4. GUIDELINES
Head 70%
Associate with two head evaluators
Subordinate 30%
Head 50%
Teaching Associate
As a Faculty:
Peers—maximum of 10 (20%)
Subordinates (30%) 30%
Program Director (50%)
4.3 It is understood that the annual increase shall not be considered a de-
mandable part of the Associates’ salary or an established College prac-
tice or precedent, but merely an act of gratuity on the part of the College
which may be granted at the College’s sole discretion. While merit or per-
formance is the preferred basis of salary increases, the management re-
serves its right to grant a lesser amount to particular Associates, or even
withhold the grant of any increase to particular Associates, in order to pre-
serve or correct the salary structure within the organization, or for other
reasons that management may, in its sole discretion, deem reasonable.
1. GUIDELINES
1.1 Only regular Associates are eligible for the Outstanding Associate
Award.
1.3 There shall be two categories for this award, Supervisory Category and
Staff Category. Only one Associate per category (maximum of two for
exceptional cases) shall be awarded per term.
1.4 An Associate may only win the award once per school year.
1.5 The recipients of the Outstanding Associate Award shall be given Five
Thousand Pesos (P5,000.00) and a congratulatory memo.
B. PERFECT ATTENDANCE
1. GUIDELINES
1.1 All Associates are eligible for this award (except Part-Time Faculty
Members)
1.2 The Perfect Attendance Award shall be given every term to Associates
under the following criteria:
1.2.1 No tardiness for the entire term including term break (from day
one of classes up to the day before the succeeding term).
ADMINISTRATIVE MANUAL 2009 37
1.2.2 No sick leave
1.2.3 No undertime
1.2.4 Associates on flexi-time are automatically disqualified.
1.2.5 Availed vacation leave, with pay, must be within the approved
schedule of vacation leaves.
1.3 The recipients of the Perfect Attendance Award shall be given One
Thousand Pesos (P1,000.00) and a certificate.
C. SERVICE AWARD
4. GUIDELINES:
4.1 Acceptance of cash, check, gift certificates or other cash equivalents of
any amount from Third Parties, even if given on occasions of rejoicing or
celebration of personal and College events such as birthdays, foundation
day, or Christmas, is prohibited.
4.2 Acceptance of any gift worth P500.00 should be disclosed and turned
over to the Executive Director’s Office (EDO).
5. PROCEDURE:
5.1 It is the duty of the Associate who is given a gift to immediately disclose
the receipt thereof to his Director, copy furnished the EDO, for proper dis-
position.
5.2 It is also the duty of the Associate to immediately report to his Director any
attempt by Third Parties to undermine the former’s transparency, integrity,
fairness, accountability and objectivity in performing his functions by the
offer of gifts.
5.3 Any Associate who fails to comply with this policy shall be, upon notice
and hearing, subjected to penalties and sanctions as may be determined
by the College.
5.4 Other items not covered in this policy shall be dealt with accordingly.
-nothing follows-
FEU – East Asia College (FEU - EAC) shall provide a computer loan revolving
fund as aid for Associates in the acquisition of laptop computer equipment,
payable in one year with zero interest, to Associates for personal use.
2. POLICY
This policy covers the allotment of a laptop computer loan revolving fund of
P200,000.00.
2.1 All regular Associates who meet the set criteria for the loan can avail of
the laptop computer loan.
2.2 The laptop computer loan revolving fund will be reviewed every six
months for possible availment.
3. CRITERIA
The HRO shall evaluate applications for laptop computer loan based on the
available fund as well as the applicant’s and the Co-Maker’s capability to pay.
4. PROCEDURES
4.1 Associate accomplishes the laptop computer loan application form and
submits to HRO.
4.2 The HRO shall evaluate the Applicant and the Co-Maker’s capability to
pay based on the set criteria.
4.3 The HRO shall notify the Applicants of their loan application status.
4.4 All laptop computer orders shall be delivered and received at the CSO.
A copy of the receiving report shall be given to the Purchasing/
Accounting Office.
4.5 The CSO shall issue a delivery receipt to the Associate as proof of
transfer of ownership.
4.6 The Associate shall pick up the laptop computer from the CSO.
4.7 The deduction shall commence on the nearest payday after the
delivery.
2. POLICY
This policy applies to all regular Associates of the College.
3. GUIDELINES
The HRO shall evaluate applications for computer purchase based on the
available computer units as well as the applicant’s capability to pay.
3.1 The applicant must be a regular Associate with a take home pay of at
least P3,000.00 per payday.
3.2 The Associate is initially entitled to purchase one computer. In cases
there are two Associates with have the same number of years of ser-
vice who wish to purchase again, the availment history will be consid-
ered. The Associate who has availed last will have least priority. How-
ever, the HRO can waive this ruling if computer units are available and
there is no other applicant.
3.3 Associates with longer service will have higher priority with reference to
the table below:
3.4 Associates must not have any outstanding balance such as cash ad-
vances and accountabilities from the Accounting Office as well as with
other offices.
3.5 In the event that the Associate resigns, the College is authorized to de-
duct the computer purchase balance from the Associate’s last pay and/
or other receivables from the College.
The HRO, in coordination with the CSO, shall release an announcement to all
Associates indicating the available computer units to choose from and the
period of availment.
2. POLICY
3. GUIDELINES
3.1 Directors, for effective and efficient performance of their duties, will be
issued and assigned the laptop for a period of two years from the date
of the issuance thereof. Directors may use the laptop and may be
brought outside the College premises.
3.2 The cost of the laptop should not exceed P60,000.00
3.3 In the exercise of the option-to-buy, Directors will pay 50% of the total
cost through salary deduction for a period of one year with zero interest.
The balance shall be shouldered by the College.
3.4 Directors shall exercise extra-diligence in the care and maintenance of
the laptop. They shall be held liable for the loss of the laptop, regard-
less of the source and cause thereof.
3.5 Directors are expected to have the laptop serviced and repaired only
through the Computer Services Office (CSO) and in no instance will it
be serviced or repaired by any other entity without the written consent
of the College.
3.6 Directors undertake to stay with the College for a period of two years. In
the event of separation from service, whether voluntary or involuntary,
or loss of the laptop, by way of liabilities, Directors undertake to pay the
acquisition cost less depreciation and payment already made. Directors
also undertake to deliver the laptop to the College and shall remain in
the College’s possession until full settlement of the balance.
I3.7 n case of separation within six months from the day the laptop computer
was procured, the College has the right to forfeit all payments made by
the Director.
3.8 At the end of the two-year period, the College and the Director will work
for the transfer of the registration of the laptop in the name of the Direc-
tor, provided no additional cost or expense will be charged to or in-
curred by the College.
4. PROCEDURES
4.1 Director accomplishes the laptop request form and submits to HRO.
4.2 HRO prepares a contract to be signed by the Director and the HR
To provide all Associates with the guidelines and procedures with the care
and handling of College properties
entrusted to Associates.
2. OBJECTIVE
The objective of this policy is to ensure that all Associates are fully aware of
the responsibilities and accountabilities once the Associate is entrusted with
the care and handling of College property.
3. POLICY
It is the policy of the College to implement the guidelines and procedure for
the replacement of lost or stolen College property.
4. GUIDELINES
4.1 This policy is intended for all Associates who have been entrusted with
the care and use of property of the College.
4.2 The Associate, provided with the equipment or property, shall exercise
due care in its handling and use.
4.3 In case of loss, a written report detailing the circumstances behind the
incident, must be submitted to the immediate head, within two working
days, copy furnish Accounting and Human Resources Office (HRO).
4.4 In case the lost equipment is a computer or laptop, the report must also
contain a description of the records and files contained in the hard
drive.
4.5 An ad-hoc investigation committee shall convene to evaluate the merits
of the case.
4.6 If the Associate was found to be negligent which resulted to the loss of
the item, the Associate must replace the lost item with the same specifi-
cations or better within 30 days from date of loss.
4.7 If after exercising due diligence, a replacement unit is no longer avail-
able in the market or the Associate is unable to procure the replace-
ment unit, the Associate shall pay the acquisition cost of the lost item.
2. POLICY
It is the general policy of FEU – EAC to prohibit its Full Time Faculty Members
and Non-Teaching Associates to engage in Outside Employment.
3. GUIDELINES
3. GUIDELINES:
3.1 Eligibility
3.1.1 The applicant must have paid at least thirty-six (36) monthly con-
tributions
3.1.2 The applicant should have at least P3,500.00 take home pay per
payday
3.1.3 Loan availment is on a “first come first served” basis
3.1.4 The employer will act as the co-borrower
3.6 Other terms and conditions stated in the Application Form shall apply.
1. GENERAL GUIDELINES
Guidelines:
2.1.2 The Immediate Head endorses to the HRO the duly noted letter
of intent indicating The Immediate Head’s decision.
Guidelines:
Guidelines:
B. SEPARATION
1. CONDITIONS
Guidelines:
Exit Interview (EI) gives the Associate a chance to gain a degree of closure as
well as giving the College the opportunity to gain valuable feedback about the
organization. Information that is obtained will be used constructively to form a
basis for improvements.
2. GUIDELINES
2.1 Any information gathered during an EI will be used for monitoring and
future reference.
2.2 Any negative feedback that is gained will not be regarded as an official
grievance being raised and any formal grievance must be in writing,
separate from the EI. This also applies to any other issues that may be
raised during the EI (e.g. Bullying & Harassment Allegations), that may
need further action.
3. PROCEDURE
3.1 Upon filing of the resignation letter, the Associate shall fill-out the EI
Form.
3.2 Upon submission of the EI Form, The HRO shall schedule interviews
with EI panel composed of the following:
3.3 Associate may invoke the right to refuse interview with anyone of the EI
panel.
4 CONFIDENTIALITY
1.1 Grievances are best settled through sincere dialogue and amicable
settlement. It is only as a last resort that one must take formal
procedure to settle grievances. Proper communication is absolutely
necessary to satisfy procedural due process. When a grievance is
expressed in writing, and duly signed, it becomes a formal complaint
needing a formal procedure. When a grievance is made orally, it is
considered informal and to be settled informally.
1.2 All proceedings shall be in writing and these shall include not only the
complaint, answer, memorandum, recommendation and consequent
decision, but also excerpts of all proceedings which should be signed by
all parties participating in a given occasion. All original records of
proceedings shall be kept in the possession of the Director and the HR
201 file.
2. GUIDELINES
2.4.2.1 HR Director
2.4.2.2 SDA and SDAA vote as one
2.4.2.3 Director
2.4.2.4 Senior Associate 1
2.4.2.5 Senior Associate 2
2.4.2.6 Senior Associate 3
2.4.3 One should have served the College at least five years to be
considered Senior Associate.
3. DECISION
The College expects all its Associates to observe discipline in the practice of their
profession. Associates, who violate College policies and regulations thus
manifesting lack of discipline, shall be dealt with accordingly.
Section 1. For the purpose of imposing the applicable penalty as consequence
of repeated violations of College rules and regulations, repetition of offenses
shall be reckoned on the basis of a running period of one school year. Offenses
committed in a previous school year shall no longer be considered for the
purpose of determining recurrence of violation.
Section 2. If at time of the commission of the latest offense, the Associates had
violated within one school year at least another rule in this manual or other
College rules, the latest offense shall be punishable by the prescribed penalty
for the said offense.
Section 3. The College reserves the right to impose a penalty lower than that
prescribed herein on a case-to-case basis. Such instances, however, shall not
constitute procedures for the purpose of adjudicating subsequent similar cases.
Section 4. This listing of infractions shall not be constituted as complete and
exclusive. The College may impose corrective measures for acts contrary to the
best interest of the College not otherwise included herein.
Section 5. The Offenses and Sanctions described herein serve only as guide.
Other offenses not covered in this manual may be dealt with accordingly in
reference to the Manual of Regulations for Private Schools (MRPS) and the
Labor Code of the Philippines.
Section 1. The disciplinary measures that may be taken against an Faculty and
Corrective Measures are:
b. Written warning/reprimand (W) - After the written reprimand has been is-
sued, there will be a dialogue with the immediate superior and HR Direc-
tor.
c. Suspension after formal hearing with the Settlement Committee (S) - After
all the corrective measures have been exhausted with due process, the
2. Grave Offenses
3. Serious Offenses
2. Grave Offenses
3. Serious Offenses
2. Grave Offenses
a. Unjustified refusal to accept work assignment as specified in the
job description.
b. Using the classroom or any forum in the College including
electronic media to ventilate his own personal grievances against
any Associates or the College.
c. Exposing students and Associates to ridicule, embarrassment or
humiliation.
3. Serious Offenses
a. Disobedience, refusal or failure to comply with any procedural or
substantive requirement of any approved policy.
b. Sleeping, gallivanting, refusing to teach or abandoning
assignment during work hours.
c. Doing unauthorized work during work schedule for personal gain
that adversely affects the work operations.
d. Restraining students without just cause in their pursuit of learning
or denying their classes to differing point of view.
e. Underbidding, maligning or commenting adversely about other
candidates to the vacant position the Associate has applied for.
f. Disobedience or willful refusal or failure to obey, cooperate or
carry out lawful orders of the Director or of any College official in
the performance of duties.
g. Discriminating Associates, students, guests or other stakeholders
for reason of race, color, sex, status or creed, for membership in
any professional organization duly recognized by the College.
h. Directly or indirectly interfering with the rights of Associate to
freely participate in the affairs of the College.
2. Grave Offenses
a. Serious misconduct within the College campus or during
College-sponsored activities.
b. Unauthorized use of pick locks, or other contrivances or similar
tools that can open any locker, desk, or drawer or any room or
door.
c. Coercing, bribing or inducing others to violate College rules.
d. Using another Associate’s ID or permitting another one to use
one’s ID to enter the College campus.
e. Unauthorized entry into restricted areas off-limits to the
Associate’s concerned and/or unauthorized use of such places or
assisting another person to commit this act.
3. Serious Offenses
Frequencies Penalties
1st Offense W1
nd
2 Offense W2
3rd Offense S1
th
4 Offense S3
5th Offense S5
th
6 Offense S7
th
7 Offense S10
8th Offense PS
th
9 Offense D
Associates who log-in after the designated reporting hour are considered
tardy. An aggregate tardiness of six times in one month is considered
“habitual tardiness”.
These offenses shall be reckoned within one term. The penalties are as
follows:
Frequencies Penalties
1st Offense W
2nd Offense S3
rd
3 Offense D
These offenses shall be reckoned within one term. The penalties are as
follows:
Frequencies Penalties
1st Offense W
2nd Offense S3
rd
3 Offense D
e. Due process of law and the right to prompt hearing will be afforded the
Associates.
j. The punishment of any offender under these rules shall not bar the
Associate’s prosecution in the proper court of justice if the same act
constitutes a violation of law.
Verbal warning for offenses deserving of this action, should be handled by the
Immediate Superior without loss of time from the commissions of the offense,
but only after the facts have been verified. The warning shall be done in private,
Verbal warning is given after the third occurrence of the same less serious
offense. Thereafter, repeated occurrence corresponds to another offense.
b. Thereafter, the Immediate Head shall give full report on the matter to
respective Senior Director, including the Associate’s explanation, if any.
c. The Senior Director shall review and evaluate the merits of the case and
decide on the disciplinary action to be taken. When the Associate finds it
necessary, the Associate may consult with the Executive Director on the
course of action the Associate intends to take.
d. The HRO shall prepare the written warning, which shall be approved by the
Senior Director and release to the erring Associate.
b. After the period given for the Associate’s explanation has elapsed, the SC
may, if it is so desires, schedule clarificatory hearings as part of the
investigation. Otherwise, the SC shall forward all documents, evidence and
explanation to the legal counsel, together with its findings, comments, and
recommendations.
c. The legal counsel responses to the SC with its legal advice. SC makes the
final recommendation addressed to the Executive Director.
d. The Executive Director shall review the report of the SC for which purpose it
may decide to conduct further investigation assisted, if needed, by the legal
counsel.
Section 6. Others
b. The HRO, in consultation with the legal counsel, has the responsibility to
see that disciplinary case is pursued and decided in accordance with
Philippine laws.
New and/or revised rules and regulations adopted by the College shall be properly
circularized and communicated to all Associates before implementation.
Appendix B
EFFECTIVITY CLAUSE
This Manual shall take effect on March 1, 2009. All policies, memorandum, rules
and regulation on employee conduct, behavior and good discipline or any part or
provision thereof which are inconsistent herewith are deemed superseded and
ceased to have force and effect.
PERSONNEL REQUISITION
START
Requesting Office
accomplishes PRF
Senior Director
recommends
Executive Director
approves the PRF
N
Approved? Defer hiring
Accounting Office
notes appropriation
End
START END
Screening of Applicants N
(CV) Dead File Complied?
Y
N
Qualified? Active File
Submission of
Requirements
Y
Initial Interview
(HRO) Job Offer
Active File;
N N
Passed? Consider other Passed?
applicants
Y Y
START A
HRO Intervenes
Directors endorse peer evaluator to
HRO
Y
Agree? B
HRO sets up on-line evaluation c/o
MIS
N
Y
Director Y
confirm results B Merit Increase
with ratee?
End PIP
Re-evaluate
Evaluation
START
Job opening
N
Head Status
approves? quo
HR evaluates Associate's
qualification based on
vacancies
N Status
Qualified?
quo
Y
HR recommends Associate
to the Requesting Director
Y
Issue PAN and Notice of
Transfer
END
START
Evaluation process
N End of
Regularize?
Contract
END
START
Evaluation
N
Promote? Status
quo
END
START
Turnover of Accountabilities
Clearance
Quit Claim
END
START
HR informs Immediate
Head three months or one
term before retirement of
Associate
Age 60? N
Process retirement END
Management N
offers A
extension?
Associate N A
accepts?
Process Y
Yearly Contract B
retirement?
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Bachelor Degree in Computer Science/Information Technology or
Engineering
With Masters Degree
With license in the field of his expertise/specialization
(if applicable)
Experience:
At least 5 years of managerial related experience
JOB ROLE/SUMMARY
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY
The Executive Assistant manages the daily affairs of the SDAA. He/she also
provides support and ideas with regard to the SDAA’s strategic plans, goals,
and direction setting for the College.
1. Managess the SDAA Office, with special attention to managing the affairs
of the SDAA on a daily basis which usually includes the following:
1.1 preparation of SDAA’s materials for various meetings (Academic
Council Meeting, Senior Director’s Meeting, Management Commit-
tee Meeting)
1.2 writing the minutes of the meetings called by the SDAA
1.3 documenting and ensuring that action points from meetings are
fulfilled by concerned Associates
1.4 arranging appointments and meetings of the SDAA.
1.5 managing the SDAA’s calendar
1.6 receiving of visitors of the SDAA
2. Solicits and reviews reports crucial to the operations of the College
3. Files important documents of the SDAA
4. Receives and records all incoming documents of the SDAA Office
5. Provides support in various activities conducted by the SDAA Office
6. Manages and releases all administrative forms (Supplies Requisition
Forms, Petty Cash Form, Cash Advance Form, etc.)
7. Requests for and monitors the representation supplies and cash
8. Researches, compiles and analyzes data for a variety of projects at the
request of the SDAA
9. Provides administrative assistance to special committee
10. Performs other functions that may be requested by the SDAA
QUALIFICATION:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY
ORGANIZATIONAL RELATIONSHIPS:
1. Prepares and distributes equipment and materials before the start of each
electronics lab class
2. Checking of returned equipment and items/materials after each
electronics lab class
3. Requesting of materials and equipment needed in the electronics lab
class
4. Maintaining the order and safety and cleanliness of the electronics lab
5. Repairing of equipment and/or items
6. Under special circumstances, the lab technician may also be involved in
designing and building electronic projects/devices/circuitry
7. Performs such other duties and responsibilities related and/or implied
from those mentioned above and other duties and responsibilities as may
be assigned by the Immediate Head.
QUALIFICATIONS:
Education:
Experience:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY :
The Executive Assistant manages the daily affairs of the SDA. Executive As-
sistant also provides support and ideas with regard to the SDA’s strategic
plans, goals, and direction setting for the College.
ORGANIZATIONAL RELATIONSHIPS:
1. Manages the SDA Office, with special attention to managing the affairs of
the SDA Office on a daily basis which usually includes the following:
1.1 preparation of SDA’s materials for various meetings (Administrative
Council Meeting, Senior Director’s Meeting, Management Commit-
tee Meeting)
1.2 writing the minutes of the meetings called by the SDA
1.3 documenting and ensuring that action points from meetings are
fulfilled by concerned Associates
1.4 arranging appointments and meetings of the SDA
1.5 managing the SDA’s calendar
1.6 receiving of visitors of the SDA
2. Solicits and reviews reports crucial to the operations of the College
3. Files important documents of the SDA Office
4. Receives and records all incoming documents of the SDA Office
5. Provides support in various activities conducted by the SDA Office
6. Manages and releases all administrative forms (Supplies Requisition
Forms, Petty Cash Form, Cash Advance Form, etc.)
7. Requests for and monitors the representation supplies and cash
8. Researches, compiles and analyzes data for a variety of projects at the
request of the SDA
9. Provides administrative assistance to special committee
10. Performs other functions that may be requested by the SDA
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
The Admissions and External Relations Director develops marketing
programs, strategies, and campaigns designed to promote enrolment to the
College. The Admissions Unit is responsible for the actual recruitment of
enrollees, including the implementation and facilitation of enrolment
processes and protocol. The External Relations Unit provides marketing
communications support through development and production of advertising
materials; and management of special projects and events as maybe defined
in annual strategies.
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
1. STRATEGIC PLANNING
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
1. STRATEGIC PLANNING
3. MONITORING
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
1. STRATEGIC PLANNING
3. MONITORING
3.1 Prepares and submits Post Mortem Reports for all Special Events
3.2 Supervises the preparation of Periodic Reports such as weekly
coordination meeting reports, term project evaluation reports
3.3 Supervises inventory monitoring of collaterals and give-away
materials
3.4 Prepares and submits budget reports: weekly, per term, annual
summary
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
1. Develop short term and long term plans, which is responsive and
conforms to the organization's mission, goals, and objectives
2. Attend conferences, workshops, seminars, and classes to maintain
knowledge of changing technologies and developments in the computer
and networking industry
3. Implement, evaluate, and, if necessary, adjust the plans on an annual
basis
4. Manage the deployment, monitoring, maintenance, development,
upgrade and support of IT infrastructure
5. Collect, prepare, and analyse the department’s reports and statistics.
6. Develop and direct the department’s work plan
7. Delegate and monitor duties and responsibilities to the coordinator and/or
department staff based on the work plan
8. Develop, and implement training programs to increase problem resolution
skills for the CSO Team
9. Develop and implement end user training programs to increase computer
literacy and self-sufficiency
10. Plan and conduct department meetings
11. Develop, maintain, and control facilities including its utilization, allocation,
and security
12. Manage financial aspects of the CSO, including purchasing, budgeting
and budget review
13. Develop business case justifications and cost/benefit analysis for IT
spending and initiatives
14. Develop and implement all IT policies and procedures, including those for
architecture, security, disaster recovery, standards, purchasing and
service provision
15. Negotiate and administer vendor, outsourcer and consultant contracts
and service agreements
16. Maintain asset management for IT hardware, software and equipment
Identify and implement the information systems that the school needs.
Responsible in coordination with other offices and departments matters
pertaining to information systems. Serves as consultant with respect to the
development and use of information systems.
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
1. Work with the CSO/MIS Director to develop, modify, and enforce existing
procedures to streamline processes, improve responsiveness and quality
2. Analyze business and industry trends and applications across all lines of
business
3. Develop and document business requirements, detailed specifications,
workflow analysis, test plan development and execution
4. Identify and quantify business process improvements along with system
improvements through the use of technology
5. Assist in writing Quality Assurance (QA) test cases for changes and
performing QA testing
6. Maintain a working knowledge of business unit processes, procedures
and current applications
7. Assist in training and rollout plans for new systems or enhancements to
existing systems
8. Coordinate research and resolution of operational questions or production
support issues
9. Coordinate and meet with IT and business owners to ensure that
business requirements are translated into clear requirements with defined
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
The QA Engineer is responsible for the creation of test cases for the systems
developed. The QA Engineer is also responsible for these test cases to
ensure systems quality
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Skills:
JOB ROLE/SUMMARY :
Develop reliable project timelines, and then design, develop, test, and deliver
against those timelines; design, build, test, and maintain systems for clients;
contribute to design and code reviews, regression testing, documentation,
and QA to ensure top-quality systems.
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills
Must have profound background in analysis, design and pro-
gramming of MySQL databse and PHP applications
Capable in identifying all possible test scenarios and pre-
pares tests for the systems under development, executing
test plan during development and system testing and pro-
vides user acceptance testing or other testing as required to
ensure that system processing reflects user requirements/
designs
Strong ability on providing post-implementation and process
support for systems including analysis of process problems
JOB ROLE/SUMMARY :
Develop reliable project timelines, and then design, develop, test, and deliver
against those timelines; design, build, test, and maintain systems for clients; con-
tribute to design and code reviews, regression testing, documentation, and QA to
ensure top-quality systems.
ORGANIZATIONAL RELATIONSHIPS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
Highly proficient and updated in the latest graphic arts soft-
ware: Adobe, Flash, etc.
Proficient in photography: stills and video
Knowledge in animation and video editing – an advantage
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
QUALIFICATIONS:
Education:
Desirable Traits:
Self motivated and able to work without direct supervision.
Hardworking and possess a positive attitude.
Team player, must be willing to work closely with users, supervi
sors and Directors
Able to interface successfully with other departments within the
organization.
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
1. Develop a user interface and architecture for the different systems and
applications that address workflow and usability requirements and
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Self motivated and able to work without direct supervision.
Hardworking and possess a positive attitude.
Team player, must be willing to work closely with users, su-
pervisors and Directors
Willingness to learn new technologies as they arise.
Skills:
Interviewing skills, to talk with individuals and groups about
their needs and ask the right questions to surface essential UI
requirements information
Listening skills, to understand what people say and to detect
what they might be hesitant to say
Analytical skills, to critically evaluate the information gathered
from multiple sources, reconcile conflicts, decompose high-
128 ADMINISTRATIVE MANUAL 2009
level information into details, abstract up from low-level infor-
mation to a more general understanding, distinguish pre-
sented user requests from the underlying true needs, and
distinguish solution ideas from requirements
Writing skills, to communicate information effectively to cus-
tomers
Organizational skills, to work with the vast array of informa-
tion gathered during elicitation and analysis and to cope with
rapidly changing information
Modeling skills, to represent requirements information in
graphical forms that augment textual representations in natu-
ral language, including using modeling languages already
established in the development organization
Proficiency in HTML/CSS layout skills. Ability to quickly code
complex designs in table-less CSS structure maintaining de-
sign integrity and with an eye to cross browser/platform is-
sues.
Must have excellent PC skills with experience in MS Office,
MS Visio, Macromedia Flash/ Fireworks, and Adobe Photo-
shop or graphic application packages.
Knowledge of Web technologies (PHP and Java) and MySQL
database a plus.
Familiarity with UI design.
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Appointed by : President
Reports to : President
Supervises : Senior Directors, EDO Staff
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
The Executive Assistant manages the daily affairs of the Executive Director
and the entire Executive Director’s Office. The Executive Assistant also
provides support and ideas with regard to the Executive Director’s strategic
plans, goals, and direction setting for the College.
QUALIFICATIONS:
Education:
Experience:
Skills:
JOB ROLE/SUMMARY
ORGANIZATIONAL RELATIONSHIPS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY
ORGANIZATIONAL RELATIONSHIPS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
Financial services are headed by the Senior Director for Finance whose pri-
mary responsibility involves directing and coordinating financial objectives of
the College. It includes corporate planning, accounting, budgeting, financial
management and control, procurement, and investment. The Senior Director
for Finance is responsible for providing and economic appraisal of the College
and preparing relevant financial reports.
ORGANIZATIONAL RELATIONSHIPS:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
College Level
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Primary:
Specific:
Education:
Experience:
Desirable Traits:
Skills:
Knowledgeable in labor laws and government requirements
Computer literate and proficient in MS Office Software
Above average communication skills (oral and written)
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : HR Director
Coordinates with : All Departments/Offices,
Government Agencies (SSS, BIR,
Philhealth, Pag-Ibig, etc.),
PERAA and SM-SLA
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : HR Director
Supervises : HR Associates
Coordinates with : All Departments/Offices
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY :
Strictly monitor the attendance of all faculty members and provide assistance
to all HR related activities.
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Desirable Traits:
JOB ROLE/SUMMARY :
This position is responsible for providing full support tot the HR Director in
ensuring minimal disruptions and smooth transitions through timely sourcing
and placement of qualified candidates. Also assists the HR Director in
establishing and sustaining HR systems and an organizational culture that is
positive and aligned with the vision and mission of the College.
ORGANIZATIONAL RELATIONSHIPS:
Reports to : HR Director
Coordinates with : All Departments/Offices
Government Agencies (SSS, BIR,
Philhealth, Pag-Ibig, etc.)
Records/Document Management:
QUALIFICATIONS:
Education:
Graduate of Psychology, Human Resource Management,
Behavioral Science or any related courses
Experience:
At least two to three years experience in all facets of Human
Resources specifically recruitment
Desirable Traits:
Must be trustworthy, pro-active, meticulous, highly organized,
team player, result-oriented and with strong sense of urgency
and responsibility, has positive work attitude, with leadership
qualities.
Skills:
Knowledgeable in labor laws and government requirements
Computer literate and proficient in MS Office Software
Above average communication skills (oral and written)
JOB ROLE/SUMMARY :
The Director is responsible for the strategic planning, implementation, and man-
agement of the IALAP Office.
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Education:
Experience:
Desirable Traits:
Customer Service Oriented.
People Relation skills. The Associate must be able to communi-
cate with a wide variety of people.
Negotiation skill is an advantage.
Must be pro-active, meticulous, highly organized, team player,
result oriented and with strong sense of urgency.
Must be proficient in English communication.
Computer literate and proficient in MS Office applications.
Exude Confidence.
Presentation skill is an advantage.
Conversant with a wide array of topics.
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
JOB ROLE/SUMMARY
The IPO Director is responsible for providing relevant and timely information from
the data gathered and affording quality planning services.
ORGANIZATIONAL RELATIONSHIPS:
1. Gathers and regularly updates data and information resulting from the
College’s long-range plans and projects
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Chief Librarian
Coordinates with : Librarians
DUTIES & RESPONSIBILITIES:
1. The acquisition librarian handles the selection of books and non-book
materials in the library
2. Demonstrate competency in selection, acquisition, circulation and
maintenance of materials and equipment for all school programs
3. Manage collection development and the acquisition of materials and
resources including online subscriptions
4. Initiates purchase of new books, periodicals and other resources as
needed to provide current materials for existing programs and future
expansion of programs
168 ADMINISTRATIVE MANUAL 2009
5. Collaborates with book vendors and publishers to provide optional access
to library materials
6. Prepares Requisition Forms for books
7. Receives new library materials and check against invoices
8. Keep records of receipts of purchased publications and acknowledgment
of donated, exchange or gift materials
9. Prepares and maintains all necessary acquisition records
10. Preparation of progress report of the unit
11. Closely coordinate with the cataloging and classification librarian
12. Assists in the selection and requisitioning of books, instructional aids and
supplies to the extent possible
13. Assist in the preparation of library reports
14. Prepares a monthly bibliographical listing of newly acquired books
15. Assist in the inventory of books
16. Adhere to safe work practices and procedures; participate in maintaining
library security
17. Maintain a current knowledge/use of trends and issues for the
improvement of library service
18. Performs other task that may be assigned by the superior
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
Catalogs and classifies the holdings of the library according to the generally
accepted system.
QUALIFICATIONS:
Education:
Experience:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
1. Work with the Chief Librarian to implement procedures that support library
policy
2. Guide patrons in making effective use of library facilities and materials;
advise on library regulations and procedures
3. Gives one-to-one assistance to students who need help
4. Enforces the necessary disciplinary measures to maintain an orderly
environment
5. Provides instruction and guidance in using library resources
6. Supervises the circulation of the library collection of books and non-book
materials
7. Recommend acquisition of materials for collection development and
service enhancements
8. Supervises the receiving and recording of overdue fines
9. Evaluate books and other library materials for damage, general condition
and cleanliness after each use; perform and/or delegate repair work as
required
10. Shelves books, straightens shelves, and shelf reads to keep the collection
in order
11. Identifies cataloging errors and refers books or materials to technical unit
ADMINISTRATIVE MANUAL 2009 171
12. Assist in the inventory of books
13. Compile statistical circulation data, completing reports as needed
14. Participate in the budgeting and purchasing process as appropriate
15. Maintains a pleasant, organized and positive reading area
16. Adhere to safe work practices and procedures; participate in maintaining
library security
17. Maintain a current knowledge/use of trends and issues for the
improvement of library service
18. Performs other tasks that may be assigned by the superior
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Chief Librarian
Coordinates with : Librarians
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
Reports to : Librarian
Coordinates with : Library, Student Assistant
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
Provide support to the college with regards to its role as the repository of
student records and documents. As the official pro of the college to its
external publics, ensures that all documents that are issued are authentic,
complete, comprehensive and valid and are delivered promptly. Ensures that
Associates under its supervision are trained to be trustworthy, responsible,
productive, efficient and effective co-workers. Oversees the planning,
execution and evaluation of all RO activities relative to enrolment, exam
schedule, course offering and graduation, etc. Sits in committee meetings in
the capacity as chairman or member relative to the formulation, execution and
evaluation of policy, functions, process and operation. Prepares official
communication of the college to CHED.
ORGANIZATIONAL RELATIONSHIPS:
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
Computer literate and proficient in MS Office software
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Registrar
Coordinates with : All Departments/Offices
Education:
Experience
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Registrar
Coordinates with : All Departments/Offices
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
Proficient use of Word, Excel, Email, Access and /or similar
software application.
JOB ROLE/SUMMARY :
Handles the records management of all RO files that include student and
CHED etc. Ensures that all RO records are in order, updated, complete and
accessible to all stakeholders.
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Registrar
Coordinates with : All Departments/Offices
1. Put in order files of all students from 1992 onwards and graduates from
1996 onwards
2. Maintains all active and inactive files by ensuring that records and
documents; transfer credentials, birth certificates, Form 138, certificate of
good moral character etc. are filed in 201 of individual student's files and
are properly labeled and updated
3. Controls flow, safety and security of student files and records by
monitoring all incoming and outgoing records of student
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
Computer literate and proficient in MS Office software.
JOB ROLE/SUMMARY :
Provide full support to the RO. Handles, executes, and responds to all queries
within areas of responsibility specifically student related services offered by
the Registrar’s Office. Assists in the Enrolment and during Graduation and all
activities of RO. Prepares reports for submission to external publics
specifically CHED, etc. Prints rush requests of parents and students such as:
trimestral grades, students schedule, certificates, statistics and scholastic
records.
Reports to : Registrar
Coordinates with : All Departments/Offices
QUALIFICATIONS:
Education:
Experience:
Skills:
Computer literate and proficient in MS Office software.
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Registrar
Coordinates with : All Departments/Offices and Regulatory
Agencies
4. As Scholarship Coordinator
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
Computer literate and proficient in MS Office software, Leader
ship skills, Public Relations
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
1. Monitors and evaluates all services and programs to ensure that the office
efficiently performs the following functions:
1.1 Welfare, such as counseling, testing and inventory, career and
development, health services, and financial aid programs
1.2 Control, such as assistance in admissions and discipline
1.3 Activities, such as co-curricular and extra curricular programs,
student government, student publication, socio-civic, spiritual, and
cultural programs
1.4 Education, such as orientation, monitoring of international students,
and exchange programs
2. Engages students in holistic programs that meet student needs and
concerns through the office’s two main services:
2.1 Student Welfare Services and Programs – refer to services and
programs directed toward ensuring and promoting student well –
being
2.2 Student Development Services and Programs – refer to services
and programs designed to engender awareness, and the
enhancement, and development of students’ potential
3. Coordinates and supervises the implementation of all services and
programs through coordinators/heads of the following sub-units:
QUALIFICATIONS:
Education:
Experience:
Skills:
JOB ROLE/SUMMARY :
Provide full support to the SACSO. Coordinate with all the Units under this
department and other offices on matters related to requests, meetings,
activities, and programs. Attends to inquiries of students, and assists the
Director on clerical and procedural requirements.
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Director
Coordinates with : All Departments/Offices and Units
1. Takes down notes during meetings and prepares the Minutes of the
Meeting
2. Facilitates requests for the services Student Assistants
JOB ROLE/SUMMARY:
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Director
Coordinates with : All Departments/Offices and Units
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Director
Coordinates with : All Departments/Offices and Units
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Director
Coordinates with : All Departments/Offices and Units
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
1. Conduct all programs, activities, services and plans of the Guidance Unit
2. Organize and maintain the student individual files
3. Conceptualize and prepare proposals for Guidance Unit Program of
Activities such as seminars, trainings, group dynamics or structured
learning exercises and workshops for students every school year
4. Participate in the preparation and implementation of the activities and
programs
5. Conduct and supervise the programs and activities of Students Support
Group
6. Regularly submit reports on Monthly Accomplishments, Student Referral
Feedbacks, Post Activity Assessments, Transfer/ Re-admission Lists and
Student Demographic Profile
7. Conduct initial interview to new students and exit interviews to graduating
and transferring students
8. Conducts individual and group counseling to students, parents and
Associates who walks-in and was referred to the office
9. Conduct academic counseling to students who have been referred by the
Associates with problems in class attendance, academic performance,
interpersonal relationships and behavioral concerns or other relative
factor affecting their studies
10. Conduct monitoring and follow-up counseling to student/s who was
referred and who walks-in to the office
11. Schedule parents through phone calls or send postal mails, e-mails, or
test messaging for conference or consultation
12. Provide feedback report on students referred by associates and parents
13. Coordinate with the Psychometrician regarding the testing program of the
Unit
14. Refer student to Psychometrician for testing and interprets the result to
students
15. Conducts research studies
QUALIFICATIONS:
Education:
Experience:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Director
Coordinates with : All Departments/Offices and Units
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
Reports to : Director
Coordinates with : SACSO Units
QUALIFICATIONS:
Education:
Experience:
Desirable Traits:
Skills:
JOB ROLE/SUMMARY :
ORGANIZATIONAL RELATIONSHIPS:
Reports to : Director
Coordinates with : All Departments/Offices and Units
Education:
Experience:
Desirable Traits:
Skills:
CHAIRMAN :
ADMINISTRATIVE DIRECTORS :
CHAIRMAN :
PROGRAM DIRECTORS :
CHAIRMAN :
Executive Director
PROGRAM DIRECTORS :
ADMINISTRATIVE DIRECTORS:
Accounting Office
Computer Services Office
Facilities Office
Human Resources Office
Industry – Academe Linkage, Alumni and Placement Office
Management Information System Office
CHAIRMAN :
President
SENIOR DIRECTORS :
Executive Director
Senior Director, Academic Affairs
Senior Director, Administration
Senior Director, Finance
5S Committee
CHAIRMAN :
MEMBERS :
The Committee may invite the Directors where the affected Associate belongs.
These officials shall sit as non- voting members of the Committee during
deliberation.
The Committee is established to provide a fair and objective review of the policies
and procedures in giving employee awards. All efforts will be made to include
representatives from both Academic and Administrative Personnel.
President
Executive Director
Director,
Director, Computer Services Office /
Admissions and External Management Information
Relations Office System
Director, Director,
Facilities Office Industry-Academe
Linkage, Alumni, and
Placement
Director, Director,
Human Resources Office Information and Planning
Office
President
Executive Director
Director, Director,
Civil Engineering Information Technology
Department Education
Director,
Electrical Engineering, Director,
Electronics Engineering, and Mathematics, Physics, and
Computer Engineering Science Department
Department
Director, Registrar,
Humanities, Social, and Registrar’s Office
Communications
Department
Director, Director,
Industrial Engineering Student Affairs and
Department Community Services Office
Reginald S. Cheng MIS/CSO Acting Director Bachelor of Science in Computer Master of Science in
and Information Science Information Technology
Jacklyn Anne C. Mantolino Human Re- Acting Director Bachelor of Science in Psychology na
sources Office
Evelyn Ruth BM. Manuel Information Director Bachelor of Science in Statistics Master of Science in
and Planning Information Technol-
Office ogy
Master of Science in Doctor in Educational IPO Director 2009-present FEU-East Asia College
Information Technol- Management
(dissertation) ITE Program Director 2008-2009 FEU-East Asia College
CHAIRMAN
Carlos C. Manuel
Senior Director, Administration and HR
MEMBERS
SECRETARIAT
Jocelle J. Villamor
Executive Assistant, Administration Office