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This document accompanies an application build with the help of Zoho.

The document describes functions that can be performed with the help of this application. For
further help feel free to contact:

1. Harish Lavan Thangaraj 10BM60029

2. Harsh Vyas 10BM60030
3. Jayati Singh 10BM60034
4. Lavanya Rajasekaran 10BM60042

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V cBJECTIVE cF THE APPLICATIc
















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V EW CUSTcMER DETAILS








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V cRDER PLACEME T





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V I VcICE GE ERATIc




















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V PAYME T










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V AUTcMATIC PRcCUREME T ............. .....................................................................8

V ASSUMPTIc S I DESIG I G THE APPLICATIc .............................. ..................9

 
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The crder-to-Cash process begins with arrival of an order for a specified product from an
approved customer. The order can c LY be accepted if a sufficient inventory of the product
exists. After an order has been accepted, it is executed after some time when an invoice is
generated. Generation of the invoice creates an Account Receivables entry and sets the status of
order to in progress and account receivables as ¶to be paid·. Subsequently a payment is received,
invoice is marked paid, AR entry is marked paid and cash entry is made in cash ledger.



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1.V The company evaluates the Customer against their records in their database.
2.V If the Customer is first time user then the Customer will have to sign up so that an entry
can be made in company·s database and the Customer can get a unique Customer Id.
3.V A mail will be sent to Customer confirming successful registration of his Customer Id.
4.V If he is an existing Customer then the Customer can proceed further without the sign up
process and can place the crder.

 
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1.V The Customer can place the order by browsing through the products available for
ordering. The list is revealed real time from the Inventory database.
2.V The crder can be placed by entering the product required, quantity and the delivery
address.
3.V A mail will be sent to the Customer enlisting the type and quality of product purchased.
4.V The crder is sent to the Admin for approval, without which, the Customer is unable to
pay for the order. This feature enables the Admin to have control on the orders taking
place.
5.V The Company checks its Inventory. If the Inventory is sufficient then it creates order and
reduces the Inventory available.

 
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1. If the Admin accepts the order then an Invoice is created against the Customer crder.
2. An e-mail will be sent to Customer with the details of his Invoice.
3. The Customer accepts the invoice and corresponding entries are made in the Accounts
Receivables.
4. At this point the payment status in the Receivables table is ´ ot paidµ
5. There is no entry in the Cash-Ledger since no payment has been received yet.

 
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1.V The Customer makes payment against the Invoice.

2.V AR entry is marked ´paidµ, crder is updated as ´deliveredµ and corresponding cash
entry made in Cash Ledger.

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During Inventory set up we have defined variable ´Procurement Levelµ.

1. When the Inventory goes below this quantity, the system automatically procures a further
order of that particular item in numbers defined by the ´Procurement Quantityµ variable.

 
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2. If the store operator wants to procure even more though the quantity is more than the
´Procurement Levelµ, he can use the Procurement Form available.

3. After receiving the quantity ordered from the suppliers, the store operators will have to click
´procuredµ in the Procure View and update the Inventory.

 
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Assumptions:

1.)V The customers will pay up in one go. There is no provision for a partial payment or
deferred payment.

2.)V The currency of payment has been defaulted to Rupee.

3.)V A flat 15% rate of VAT has been fixed. The same can be modified later.

 
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4.)V crders will be accepted one item at a time. This can be made more sophisticated later
on.

5.)V Cash Ledger is concerned with only the amount received. Though in real-life scenarios
Cash Ledger has a detailed role having both receivables and payables entries.

6) If the delivery address is not mentioned in the order, then it is assumed that the delivery
address will be same as that of the customer·s address.

 
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