Project Management Body of Knowledge (PMBOK)

(An Overview of the Knowledge Areas)

Nutek, Inc.
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Phone: 248-540-4827, Email: Support@Nutek-us.com
Web site: http://Nutek-us.com
 Free PMBOK Guide, PDF file:
http://egweb.mines.edu/eggn491/Inform
ation%20and%20Resources/pmbok.pdf
(Visit, review, copy and/or save, 1996
edition)

Purchase from publisher:

PMI, Project Management Institute,
Four Campus Boulevard, Newton
Square, PA 19073-3299, USA
PMBOK Guide, ISBN: 1-880410-23-0
(2000 Edition)
www.pmi.org

Slide 2 Nutek, Inc. Project Management Body of Knowledge (PMBOK) www.Nutek-us.com

 Published and maintained by Project
Management Institute (PMI), the
PMBOK Guide is recognized as the
basic reference and the world’s de facto
standard by the project management
profession. It describes the generally
accepted knowledge and practices
necessary to complete projects
successfully.

Ref. Page in slides refers to the PAGE from PMBOK 2000 Edition from
PMI. The page number shown may not match the FREE pdf version of
1996 edition PBMOK available for download.

Slide 3 Nutek, Inc. Project Management Body of Knowledge (PMBOK) www.Nutek-us.com

 Ref. Page N/A
PMBOK Contents - 12 Chapters
PMBOK has 12 Chapters of which the last 9 Chapters
contain the 9 Knowledge areas
• Chapter 1: Introduction
• Chapter 2: The Project Management Context
• Chapter 3: Project Management Processes
• Chapters 4, 5, 6, …. 12: 9 Knowledge areas
• Chapter 4: Project Integration Management
• Chapter 5: Project Scope Management
• Etc.

Slide 4 Nutek, Inc. Project Management Body of Knowledge (PMBOK) www.Nutek-us.com

 Nine PM Knowledge Areas
(Help: The art and science of doing PM tasks)
4. Integration Management
Projectintegration
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Slide 5 Nutek, Inc. Project Management Body of Knowledge (PMBOK) www.Nutek-us.com

 7. Cost Manage..
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Slide 6 Nutek, Inc. Project Management Body of Knowledge (PMBOK) www.Nutek-us.com

 10. Communication

Dealswith
Deals withways
waystotoplan,
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andcontrol
control 11. Risk
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probabilityofofproject
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selection vendors,
success.
success. administeringand
administering and
closingcontracts.
closing contracts.

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 Ref. Page 29
Project Management Processes (System View of an Activity)

An activity can be seen as a system that helps accomplish it. A system represents a
process that needs input to perform the tasks, and has an output .

Activity: How is it done?

Input: What you need to Output: What you get
do the job? Example: Baking cake by doing it?

- Sugar - Oven Baked Cake

- Flour - Electricity/Heat Dirty utensils
- Milk
- Eggs
- Mixer
- Measuring Cups
- etc.

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 Ref. Page 41
Project Integration Management
Includes processes that are performed to make sure that various elements of
the projects are properly coordinated.

4.1 4.2
Project Plan Project Plan
Development Execution

4.3
Integrated
Change
Control

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 Ref. Page 42
Project Integration Management
- Project Plan Development

Activity: How is it done? Output: What you get

Input: What you need to
do the job? • Planning methodology by doing it?

. Other planning • Stakeholders skills . Project plan

output . Supporting details
•PM information system
. Historical
information •Earned value management

. Constraints
. Organizational
policies
assumptions

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 Ref. Page 46
Project Integration Management
- Project Plan Execution

Activity: How is it done? Output: What you get

Input: What you need to
do the job? • General management skills by doing it?

. Project plan •Product skills and knowledge . Work results

. Supporting details •Work authorization system . Change requests
. Organizational •Status review meetings
Policies
•PM information system
. Preventive action
•Organizational procedures
. Corrective action

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 Ref. Page 47
Project Integration Management
- Integrated Change Control
This process is for determining that change has occurred, ensuring that
changes are agreed upon, and managing the actual changes when they occur.

Activity: How is it done? Output: What you get

Input: What you need to
do the job? Tools & Techniques by doing it?

1. Project Plan Change control system 1. Project plan

updates
2. Performance Configuration management
Report 2. Corrective
actions
3. Change
request 3. Lessons
learned

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 Ref. Page 51
Project Scope Management
Includes processes required to ensure that the project includes all work
required, and only the required , to complete the project successfully.

5.1 5.2
Initiation Scope
Planning

5.3 5.4
Scope Scope
Definition Verification

5.5
Scope
Change
Control
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 Ref. Page 53
Project Scope Management
- Initiation

Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Project selection method
. Product description . Project charter
•Expert judgment
. Strategic plan . Project manager
assigned
. Project selection
criteria . Constraints
. Historical . Assumptions
information

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 Ref. Page 55
Project Scope Management
- Scope Planning

Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Product analysis
. Product description . Scope statement
• Benefits/cost analysis
. Project Charter . Supporting details
• Alternatives identification
. Constraints . Scope management
• Expert judgment plan
. Assumption

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 Ref. Page 57
Project Scope Management
- Scope Definition

Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Work breakdown structure
. Scope statement . Work breakdown
templates
structure
. Constraints • Decomposition
. Scope statement
. Assumptions
updates
. Other planning
outputs
. Historical
information

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 Ref. Page 61
Project Scope Management
- Scope Verification

Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Inspection
. Work results . Formal acceptance
. Product
documentations
Work breakdown
structure
. Scope statement
. Project plan

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 Ref. Page 62
Project Scope Management
- Scope Change Control

Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Scope change control system
. Work breakdown . Scope changes
structure • Performance measurement
. Corrective actions
. Performance • Additional planning
. Lessons learned
reports
. Adjusted baseline
. Change request
. Scope management
plan

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 Ref. Page 65
Project Time Management
Includes processes required to ensure timely completion of the project.

6.1 6.2
Activity Activity
Definition Sequencing

6.3 6.4
Activity Schedule
Duration Development
Estimating
6.5
Schedule
Control

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 Ref. Page 67
Project Time Management
- Activity Definition

Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Decomposition
. Work breakdown . Activity List
structure • Templates
. Supporting Details
. Scope statement
. Work breakdown
. Historical structure updates
information
. Constraints
. Assumptions
.Expert judgment

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 Ref. Page 68
Project Time Management
- Activity Sequencing

Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Precedence Diagramming
. Activity list . Project network
method (PDM)
diagram
. Product description • Arrow diagramming method
. Activity list updates
. Mandetory • Conditional diagramming
dependencies method.
. External • Network templates
dependencies
. Milestones

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 Ref. Page 71
Project Time Management
- Activity Duration Estimating
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Expert judgment
. Activity list . Activity duration
• Analogous estimating estimates
. Constraints
• Quantitatively based duration . Basis of estimates
. Assumptions
•Reserve time (contingency) . Activity list updates
. Resource
requirements
. Resource
capabilities
. Historical
information
Identified risks

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 Ref. Page 73
Project Time Management
- Schedule Development
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Mathematical analysis
. Project network . Project schedule
diagram • Duration compression
. Supporting details
. Activity dur. Est. • Simulation
. Schedule
. Resource reqmt. • Resource leveling heuristic management plan
. Resource pool desc. • Project Management software . Resource
requirement updates
. Calendars •Coding structure
. Constraints
. Assumptions
. Leads & lags
. Risk mangmt. Plan
. Activity attributes

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 Ref. Page 79
Project Time Management
- Schedule Control

Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
• Schedule change control system
. Schedule control . Schedule updates
• Performance measurement
. Performance . Corrective action
reports •. Additional planning
. Lessons leaned
. Change requests • Project management software
. Schedule • Variance analysis
management
plan

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 Ref. Page 83
Project Cost Management
Includes processes required to ensure that the project is completed within the
approved budget..

7.1 7.2
Resource Cost
Planning Estimating

7.3 7.4
Cost Cost Control
Budgeting

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 Ref. Page 85
Project Cost Management
- Resource Planning
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Work Breakdown . Resource
structure • Expert judgment requirements
. Historical • Alternative identification
information • Project management software
. Scope statement
. Resource pool
description
. Organizational
policies
. Activity duration
statement

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 Ref. Page 86
Project Cost Management
- Cost Estimating
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Work breakdown . Cost estimates
structure • Analogous estimating
. Supporting details
. Resource • Parametric Modeling
. Cost management
requirements • Bottom-up estimating plans
. Resource rates • Computerized tools
. Activity duration • Other cost estimating methods
statements
. Estimating
publications
. Historical
information
Chart of accounts
. Risks
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 Ref. Page 89
Project Cost Management
- Cost Budgeting
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Cost estimates . Cost baseline
• Cost budgeting tools and
. Work Breakdown techniques
structure
. Project schedules
. Risk management
plan

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 Ref. Page 90
Project Cost Management
- Cost Control
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Cost baseline . Revised cost
• Cost change control system estimates
. Performance
reports • performance measurement . Budget updates
Earned value management
. Change requests (EVM) . Corrective actions
. Cost management • Additional planning . Estimate at
plan completion
• Computerized tools
. Project closeout
. Lessons learned

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 Ref. Page 95
Project Quality Management
Includes processes required to ensure that the project will satisfy the needs
for which it was undertaken.

8.1 8.2
Quality Quality
Planning Assurance

8.3
Quality
Control

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 Ref. Page 97
Project Quality Management
- Quality Planning
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Quality policy . Quality
• Benefits and cost analysis management plan
. Scope statement
• Benchmarking . Operational
. Product description
• Flow-charting definition
. Standard and
• Cost of quality . Inputs to other
regulations
processes
. Other process
output

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 Ref. Page 101
Project Quality Management
- Quality Assurance
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Quality . Quality
management • Quality planning tools and Improvements
plan techniques

. Results of quality • Quality Audits

control
measurement
. Operational
definitions

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 Ref. Page 102
Project Quality Management
- Quality Control
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Work results . Quality
• Inspections improvement
. Quality
management • Control charts Acceptance decisions
plan •Pareto diagram Rework
. Operational •Statistical sampling Completed checklists
definitions
•Flow-charting Process adjustments
. Checklists
•Trend analysis

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 Ref. Page 107
Project Human Resource Management
Includes processes required to make the most effective use of the people involved in
the project.

9.1 9.2
Organization Team
al Planning Development

9.3
Staff
Acquisition

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 Ref. Page 108
Project Human Resource Management
- Organizational Planning
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Project interfaces . Roles and
• Templates responsibility
. Staffing
• Human resource practices assignments
requirements
• Organizational theory . Staffing
. Constraints
management plan
• Stakeholder analysis
. Organization chart
. Supporting details

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 Ref. Page 112
Project Human Resource Management
- Staff Acquisition
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Staffing . Project staff
management • Negotiations assignment
plan • Preassignment
• Procurement . Project team
. Staffing pool directory
description
. Recruiting practices

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 Ref. Page 114
Project Human Resource Management
- Team Development
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Project staff . Performance
• Team building activities improvement
. Project plan
• General management skill . Input to
. Staffing
• Reward and recognition system performance
management
appraisal
plan • Collocation
. Performance • Training
reports
. External feedback

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 Ref. Page 117
Project Communication Management
Includes processes required to ensure timely and appropriate generation, collection,
dissemination, storage, and ultimate disposition of project information.

10.1 10.2
Communicati Information
on Planning Distribution

10.3 10.4
Performance Administrati
Reporting ve Closure

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 Ref. Page 119
Project Communication Management
- Communication Planning
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Communication . Communication
requirements • Stakeholder analysis management plan
. Communication
technology
. Constraints
. Assumptions
.

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 Ref. Page 121
Project Communication Management
- Information Distribution
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Work results . Project records
.Communication • Communication Skills
. Project reports
manageme • Information retrieval systems
. Project
nt plan •Information distribution method presentations
. Project Plan

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 Ref. Page 122
Project Communication Management
- Performance Reporting
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Project plan . Performance reports
• Performance reviews
. Work results . Change requests
• Variance analysis
. Other project
records • Trend analysis
•Earned value analysis
• Information distribution tools &
techniques

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 Ref. Page 125
Project Communication Management
- Administrative Closure
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Performance . Project archives
measurement • Performance reporting tools and
techniques . Project closure
documentation
• Project reports . Lessons learned
. Product
documentation • Project presentations
. Other project
records

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 Ref. Page 127
Project Risk Management
It is the systematic process of identifying, analyzing and responding to
project risks.
11.1 11.2
Risk Risk
Management Identification
Planning

11.3 11.4

Qualitative Quantitative
Risk Risk
Analysis Analysis

11.5 11.6
Risk Risk
Response Monitoring
Planning & Control
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 Ref. Page 129
Project Risk Management
- Risk Management Planning
Input: What you need to do the
Activity: How is it done?
job? Output: What you get
[Tools & Techniques] by doing it?
. Project charter
• Planning meeting . Risk management
. Organization’s risk plan
management policies
. Defined roles &
responsibilities
. Stakeholder risk tolerance
. Template for the
organization’s risk
management plan
. Work breakdown
structure (WBS)

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 Ref. Page 131
Project Risk Management
- Risk Identification
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Risk management . Risks
plan • Documentation reviews
. Triggers
. Project planning • Information gathering
techniques . Input to other
outputs
processes
. Risk categories • Checklists
. Historical
information •Assumption analysis
•Diagramming technique

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 Ref. Page 133
Project Risk Management
- Quantitative Risk Analysis
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Risk management . Overall risk ranking
plan • Risk probability and impact for the project
. Identified risks • probability/impact risk rating . List of prioritized
. Project status matrix risks
. Project type • Project assumptions testing . List of risks for
. Data precision
•Data precision ranking management and
. Scales of
additional analysis
probability
impact . Trends in
. Assumptions quantitative risk
analysis results

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 Ref. Page 137
Project Risk Management
- Quantitative Risk Analysis
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Risk management . Prioritized list of
plan • Interviewing quantified risks
. Identifies risks • Sensitivity analysis . Probabilistic
. List of risks for • Decision tree analysis analysis of the
management project
and additional • Simulation
. Probability of
analysis
achieving cost and
. Historical
time objectives
information
. Expert judgment . Trends in
. Other planning quantitative risk
outputs analysis results

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 Ref. Page 140
Project Risk Management
- Risk Response Planning
Input: What you need to do the Activity: How is it done? Output: What you get by
job? doing it?
[Tools & Techniques]
. Risk management plan . Risk response plan
• Avoidance
. List of prioritized risks . Residual risk
. Risk ranking of the project • Transference
. Secondary risk
. Prioritized list of quantified • Mitigation
risks . Contractual agreement
. Probabilistic analysis of the • Acceptance
. Contingency reserve
project
amount needed
. Probability of achieving
cost and time . Input to other
objectives processes
. List of potential responses
. Input to a revised
. Risk thresholds
project plan
. Risk owners
. Common risk causes
. Trends in qualitative and
quantitative risk
analysis results
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 Ref. Page 144
Project Risk Management
- Risk Monitoring and Control
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Risk management . Workaround plans
plan • Project risk response audits
. Correction action
. Risk response plan • Periodic project risk reviews
. Project change
. Project • Earned value analysis requests
communication
. Additional risk • Technical performance . Updates to the risk
identification measurement response plan
and analysis • Additional risk response . Risk database
. Scope changes planning
. Updates to risk
identification
checklists

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 Ref. Page 147
Project Procurement Management
It includes the processes required to acquire goods and services, to attain
project scope, from outside the performing organization.

12.1 12.2
Procurement Solicitation
Planning Planning

12.3 12.4
Solicitation Source
Selection

12.5 12.6
Contract Contract
Administration Closeout

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 Ref. Page 149
Project Procurement Management
- Procurement Planning
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Scope statement . Procurement
• Make-or-buy analysis management plan
. Product description
• Expert judgment . Statement(s) of
. Procurement
• Contract type selection work
resources
. Market condition
. Other planning
outputs
. Constraints
. Assumptions

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 Ref. Page 153
Project Procurement Management
- Solicitation Planning
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Procurement . Procurement
management • Standard forms documents
plan • Expert judgment . Evaluation criteria
. Statement(s) of
. Statement of work
work
updates
. Other planning
outputs

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 Ref. Page 156
Project Procurement Management
- Solicitation
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Procurement . Proposals
documents • Bidder conference

. Qualified sellers list • Advertising

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Project Procurement Management
- Source Selection
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Proposals . Contract
• Contract negotiation
. Evaluation criteria
• Weighting systems
. Organizational
policies • Screening system
•Independent estimates

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 Ref. Page 156
Project Procurement Management
- Contract Administration
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Contract . Correspondence
• Contract change control system
. Work results . Contract changes
• Performance reporting
. Change requests . Payment requests
• Payment system
. Seller invoices

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Project Procurement Management
- Contract Closeout
Input: What you need to Activity: How is it done? Output: What you get
do the job? by doing it?
[Tools & Techniques]
. Contract . Contract file
documentation • Procurement audit
. Formal acceptance
and closure

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 Ref. Page 31
Project Management Process Groups
- Phases

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 Ref. Page 31
Process Groups
- Links Among Groups

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 Ref. Page 33
Planning Processes
- xxxxxxx

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 Ref. Page 33
Planning Processes
- Facilitating Processes

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 Ref. Page 38
Mapping of Management Processes to the Process Groups
and Knowledge Areas

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 Ref. Page 38
Continued ….

- xxxxxxx

You can download an older version of PMBOK (1996 Edition) and a set of presentation slides from
Nutek site: http://Nutek-us.com/PMBOK_1996.pdf and http://Nutek-us.com/PMBOK_Slides.pdf

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Project Management Process Group Activities

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 End of another Good Learning Day
Ref. Page N/A

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