BLS INSTITUTE OF TECHNOLOGY MANAGEMENT

Delhi- Rohtak Road, NH-10, Jakhoda, Bahadurgarh -124 507

CONDUCT AND PROCESSING OF SUMMER TRAINING REPORTS

BBA IV SEMESTER STUDENTS

Objectives

1. As part of the academic curriculum, students of BBA IV Semester are required to constructively
engage themselves in summer training at the end of their IV Semester examinations. The summer training
is to be carried out in a Firm/Company/Industry. On completion of the summer training, each and every
student is required to submit a written Report. The academic objectives of summer training are to:

 work and gain knowledge of real business environment;

 analyse how theoretical concepts taught are applied/not applied in real situations;

 analyse best practices of a company/industry in different functional areas;

 enhance analytical skills and application abilities of the students; and

 develop skills in technical report writing through data collection, data analysis, and data
presentation and draw conclusions/lessons cogently vis-à-vis a given Firm or Company
or Industry.

The objective of this Academic Exercise/Circular is to lay clear guidelines for conduct of summer training
and standardise the format for submission of the Project Report.

University Scheme for Summer Training

2. As per the syllabi of BBA (Paper No BBA-311 and number of credits six), students of IV
Semester are to carry out summer training in a Firm or Company or Industry for the duration of Eight
Weeks and submit a Report within Two Weeks of the commencement of V semester. The Report
evaluation has two components, viz.

(a) External : STR (50 Marks); it involves external viva.

(b) Internal : STR (50 Marks); it involves viva and presentation

before an Internal Committee.
Scope of Summer Training

3. It is partly the responsibility of the student to find a Firm or Company or

Industry where he/she intends to carry out his/her summer training. A
firm/company/industry once fixed cannot be changed. It is necessary for each student to get
the approval of the name of firm/company/industry from the Summer Training Coordinator of the
Institute. Each student is required to carry out the work independently and submit the Report
individually.

ANY PREVIOUS WORK OR BORROWED REPORT WILL BE SUMMARILY REJECTED AND

IN ALL SUCH CASES OF REJECTION THE WORK IS TO BE REPEATED AFRESH.

Final Report

4. The Guidelines for methodology to be adopted for conducting the summer training are attached as
Appendix-A. The format of the Project Report is attached as Appendix-B. All students are to required
to strictly adhere to these guidelines.

Schedule of Submissions

5. Students are required to strictly follow the schedule given below:

To be Completed by Activity Marks Remarks

Date Allotted
-- Briefing of Summer Training Guidelines - All students and
Projects Guides to
attend
-- Submission of Firm/Company/Industry’s Name - -
where the student intends doing summer training.
-- Commencement of Summer Training -
-- Mid-term Review: Submission of work done in first - As per Appendix-A
four weeks-complete Chapter-1.
Submission of Draft Report to the respective guides. 10 As per Appendix- A
and B
Discussion with Project Guides and return of the 10
corrected report.
Submission of Final Report (One hard copy, One 10
Spiral bound and CD) to the respective Project
Guides.
Viva and Presentation to the Internal Committee. 20

Total Marks 50

6. The lists of Summer Training Coordinators, Faculty Guides and students for BBA are attached as
Appendix C, D and E respectively.

Circulation:

1. All Students of BBA V Semester

2. Faculty Coordinators and Project Guides

(Prof. Ravindra Kumar)

Director
 Appendix-A
(Refer Para 4)

CONTENTS OF SUMMER TRAINING REPORT

Chapter plan and the contents that are to be included in the summer training report are
given below (Report should be covered within 45-50 double space typed pages except
annexure): A 10% variation would be permissible.

Chapter-1: Profile of the Firm/Company/Industry (Approx pages 15-20)

This Chapter is to include the following aspects:

1. Name of the firm/company/industry, its complete address along with

telephone numbers, email address, website name. Mention whether local, national
or multinational. If national/multinational, give location and address of the
Registered Office and geographical areas of operation of the
firm/company/industry.

2. Explain the nature of the organisation and its business

(service/production/trading etc), i.e., type of industry and business in which the
company is operating. Mention any specific functional area(s), if any such as
marketing, finance, HR, logistics etc, in which the company is operating.

3. Company’s vision and mission.

4. Product range of the company.

5. Size (in terms of manpower and turnover) of the company.

6. Organisation structure/chart of the company.

7. Market share and position of the company in the industry.

8. Present leadership. Mention the people and their level with whom you
have interacted during the summer training.

9. Source of data collection: Give sources of data for each type of data that
you have included in the Report.
Chapter-2: SWOT Analysis of the Company (Approx pages 08-10)

This Chapter is to include the following aspects:

1. Strengths and weaknesses of the company.

2. Opportunities and threats that the company faces.

3. Best practices/USPs that the company follows in different functional areas

such as Marketing, HR, finance, inventory management, CRM, logistics, ITeS
etc.

4. Explain the variations/deviations in practices followed by the company

vis-à-vis the concepts taught to you in the classroom.

Chapter-3: Analysis of Financial Reports of the Company (Approx pages 08-10)

This Chapter is to include the following aspects:

1. Analysis of Balance Sheet of the company and comments on its various

components of at least last two years.

2. Analysis of Trading, Profit and Loss Statements of at least last two years.

3. Analysis of Cash Flow Statement of the company of at least last two years.

Chapter-4: Lessons Learnt (Approx

pages 03-05)

In this Chapter students are to mention learning value of the summer training covering
following aspects (these are suggestive but not exhaustive):

1. Comment on your experience about the working environment obtaining in the

company.

2. Briefly explain the practical knowledge you gained during your summer training
in terms of practices followed by the company in different functional areas of its
management.

3. Difficulties, if any, experienced in the company where you have undergone

summer training. Also, give your recommendations/suggestions whether the
students should be sent to the company in future for summer training.
 Appendix-B
(Refer Para 4)

FORMAT OF THE PROJECT REPORT

Format

1. The Final Report should be written and compiled in the following

sequence:

(a) Title Page

(b) Certificate (s)
(c) Acknowledgements
(d) Contents
(e) List of Tables
(f) List of Figures
(g) List of Symbols
(h) List of Abbreviations
(j) Body of the Report (As per Appendix A)
(k) References/Bibliography
(l) Appendices

Title Page

2. The format of the title page is attached as Annexure-I.

Certificate

3. The format of the certificate is attached as Annexure-II. A

certificate of the organisation where the student has undergone the
summer training may also be attached separately after the
Institute’s Certificate.

Acknowledgements

4. In the ‘Acknowledgements’ page, the writer recognises his

indebtedness for guidance and assistance by the Faculty Guide and
any other member (s). Courtesy demands that he/she also recognises
specific contributions by other persons or institutions such as libraries
and research foundations. Acknowledgements should be expressed
simply, tastefully, and tactfully duly signed by the student above
the name.

Contents and List of Tables/Figures/Symbols/Abbreviation

5. The format of Contents and list of Tables/Figures/Symbols is
attached as Annexure-III.

Body of the Report: Guidelines for Report Writing

6. The guidelines for writing the Report detailed in Appendix-A.

Following aspects must be adhered to:

(a) Page Size: Good quality white A4 size executive bond

paper should be used for typing and duplication.

(b) Chapter/Para Numbering: The Chapters are to be

numbered as Chapter-1, Chapter-2 etc. The heading/title of the
Chapter is to appear below the Chapter number in uppercase.
Paragraphs are to be numbered as 1,2,3 etc. in every Chapter
separately. Sub-paras are to be numbered as 1.1, 1.2, 1.3----,
2.1, 2.2, 2.3-----etc. Sub-sub paras are to be numbered as 1.11,
1.12, 1.13, 2.11, 2.12, 2.13 etc.

(c) Page Specifications:

(i) Left Margin : 1.25 inch

(ii) Right Margin : 1.25 inch
(iii) Top Margin : 1 inch
(iv) Bottom Margin : 1 inch

(d) Page Numbers: All text pages starting from Body of the
Project Report should be numbered at the bottom center of the
pages.

(e) Normal Body Text:

(i) Font Size: 12, Times New Roman, Double Spacing,

Single Side Writing.
(ii) Paragraphs Heading Font Size: 12, Times New
Roman.
(iii) Page/Title Font Size: 14

(f) Structure of Final Report: The Report should be of covered within 40 to

50 typed pages in double space (excluding Appendices and Bibliography) on A4
size paper with 12 font size. A 10 percent variation would be permissible.
 (g) Table and Figure Number: Table and figure numbers are to be written at
the bottom of the table/ figure as given below:

(i) Table No-1: Number of Employees in Organisation ABC

(ii) Figure No-1: Sales Figures of ABC Company for 2002-2006

(h) Binding and Color Code of the Report:

(i) Hard Bound Report

(ii) Background of the cover page

For BBA (Gen) - Navy Blue

For BBA (B&I) - Black
For BBA (T&TM) - Meroon

(iii) Letters in Silver White

References/Bibliography

7. Examples are given below:

1. D.L. Carney, J.I. Cochran, “The 5ESS Switching System:

Architectural Overview,” ATandT Technical Journal, vol. 64, no.
6, July-August 1985, pp. 1339-1356.

2. A. Stevens, C++ Database Development, MIS Press, New York,

1992, p. 34.

3. www.ibm.com/in ( Date of visit)

4. www.intel.com/india ( Date of visit)

Appendices

8. The appendices are to be attached at the end of the Report and to be numbered as
Appendix-A, Appendix-B etc. right justified at the top of the page. Below the word
Appendix write in parenthesis “Refer Para No__”. The paragraph number should be the
number in the body of text where the reference of appendix is given. An appendix may
have annexure (s). The annexures, if any, are to be attached immediately after the said
appendix. The annexures are to be numbered as Annexure-I, Annexure-II etc.
 Annexure-I

Title of The Summer Training Report

(Font size = 18)

(Name of the organization)

Submitted in partial fulfillment of the requirements

for the award of the Degree of

Bachelor of Business Administration (BBA)

To

Guru Gobind Singh Indraprastha University, Delhi

Guide: Submitted
by:
Guide Name Student
Name
Enroll No.:

BLS INSTITUTE OF TECHNOLOGY MANAGEMENT

Delhi- Rohtak Road, NH-10, Jakhoda, Bahadurgarh -124507
 Batch (2008-2011)

Annexure-II

Certificate

I, Mr./Ms._______________________________, Roll No. ____________________

certify that the Summer Training Report (Paper Code BBA 311) entitled
“___________________________________________________________________
is done by me and it is an authentic work carried out by me at
_________________________________________________ (Name of the firm or
company/industry). To the best of my knowledge and belief, the material embodied
in this Report has not been submitted earlier for the award of any Degree or Diploma
by any University or Institution.

Signature of the Student

Date:

Certified that the Summer Training Report (Paper Code BBA 311) entitled

“________________________________________________________” done by
Mr./Ms.______________________________________________________, Roll

No. ______________________, has been completed under my guidance ans

supervision.

Date:
Signature of the Guide
Name of the Guide:
Designation:

Countersigned
Director
 Annexure-III

FORMAT FOR CONTENTS and LIST OF TABLES/FIGURES/

SYMBOLS

CONTENTS
S No Topic Page No
1 Certificate (s) -
2 Acknowledgements -
3 List of Tables -
4 List of Figures -
5 List of Symbols -
6 List of Abbreviations -
7 Chapter-1: Profile of the Firm/Company
8 Chapter-2: SWOT Analysis of the Company
9 Chapter-3: Analysis of Financial Reports of the Company
10 Chapter-4: Lessons Learnt
11 References/Bibliography
12 Appendices

FORMAT FOR LIST OF TABLES/FIGURES/

SYMBOLS/ABBREVIATIONS

LIST OF TABLES
Table No Title Page No
1 Number of Employees in Organisation ABC
2

LIST OF FIGURES
Figure No Title Page No
1 Sales Figures of ABC Company for 2002-2006
2

LIST OF SYMBOLS
S No Symbol Nomenclature and Meaning
1 Σ Sigma (Summation)
2 @ At the rate

LIST OF ABBREVIATIONS

S No Abbreviated Name Full Name

1 CRM Customer Relationship Management
2 EPS Earning Per Share