HARYANA VIDYUT PRASARAN NIGAM LIMITED

(Regd. Office: Shakti Bhawan, Sector-6, Panchkula)

Office of the
Executive Engineer/Transmission System Division,Sirsa-125055
Telephone No. 01666-238426E-Mail: xentssrs@hvpn.gov.in
______________________________________________________________________________________

Notice Inviting E-Tender

E-tenders are hereby invited on behalf of H.V.P.N.L. as per qualifying criteria specified in the
tender documents for the following work as per details given below:-

E-Tender Enquiry No. – 06/TS-SRS/2018-19 Dated : 25.07.2018

Name of Office : Xen TS Divn. HVPNL, Sirsa
Brief Description of work :- Repair & Maintenance of 220kV Sirsa – PGCIL Matana
(Fatehabad) line.

Estimated Cost (in Lacs) Rs. 1.90 Lacs

Earnest Money (in Rs.) Rs. 3800/-
Due date of submission of tender 25-07-2018 upto 13:00 hrs.
Due date of Opening of E-tenders 20-8-2018 at 15:00 hrs.

For detailed NIT please visit website https://haryanaeprocurement.gov.in or our website

at https://www.hvpn.gov.in. Documents & e-service charges as applicable are to be paid
online through e procurement portal https://haryanaeprocurement.gov.in.

Xen TS Divn. HVPNL, Sirsa

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 HARAYANA VIDYUT PRASARAN NIGAM LIMITED

Detailed Notice Inviting Tender

e-Tender is invited on behalf of H.V.P.N.L. for the following works from approved Govt.
Contractors, Co-Op. L&C Societies, registered with PWD, CPWD, MES and Govt. or Public undertaking
of appropriate class on single percentage basis above/below HSR-1988 with all correction slips up to
the opening date of tender for schedule item and on item rates basis for Non Schedule Items. If it
happens to be holiday on the date of issue/receipt and opening of tender then the tender will be
issued/received and opened on next working day at the same time. The below mentioned work in single
stage two cover system i.e. request forPre Qualification/Technical Bid (online Bid under PQQ/Technical
Envelope) and Request forFinancial Bid (Comprising of price bid proposal under online available
Commercial Envelope)

Sr. Tender Start Date & Expiry Date& Time

No. Name of Work Estimated Bid EMD Docume Time of of
Cost to be nt Fee Bid Bid Preparation &
deposited &eServic Preparation Submission
e Fee &
Submission
1 Repair &
Maintenance of Rs. 1.90/- Rs. Rs. 25-7-2018 20-8-2018
Lacs 3,800/- 1000/- (15.00 Hrs) (13.00 Hrs.)
220kV Sirsa – PGCIL &
Matana (Fatehabad) Rs.
line. 1000/-

Under this process, the Pre-qualification/Technical online bid Application as well as online Price Bid shall
be invited at single stage under two covers i.e. PQQ/Technical & Commercial Envelope. Eligibility and
qualification of the Applicant will be first examined based on the details submitted online under first cover
(PQQ or Technical) with respect to eligibility and qualification criteria prescribed in this Tender document.
The Price Bid under the second cover shall be opened for only those Applicants whose PQQ/Technical
Applications are responsive to eligibility and qualifications requirements as per Tender document.

1. The payment for Tender Document Fee and e Service Fee shall be made by
eligiblebidders/contractors online directly through Debit Cards & Internet Banking Accountsand the
payment for EMD can be made online directly through RTGS/NEFT or OTCPlease refer to ‘Online
Payment Guideline’ available at the Single e Procurementportal of GoH (Govt. of Haryana) and also
mentioned under the Tender Document.

2. Intending bidders will be mandatory required to online sign up (create user account) on the website
https://haryanaeprocurement.gov.in to be eligible to participate in the e-Tender. He/Shewill be
required to make online payment of Rs. 3,800/- towards EMD fee indue course of time i.e. between

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 25.07.2018 upto 20.08.2018. The intendedbidder fails to pay EMD fee under the stipulated time frame
shall not be allow tosubmit his/her bids for the respective event/Tenders.

3. The interested bidders must remit the funds at least T+1 working day (Transaction + One Day) in
advance i.e. on or before 20.08.2018 and make payment via RTGS/NEFTor OTC to the beneficiary
account number specified under the online generated challan. The intended bidder/Agency thereafter
will be able to successfully verifytheir payment online, and submit their bids on or before the expiry
date & time of the respective events/Tenders at https://haryanaeprocurement.gov.in.

The interested bidders shall have to pay mandatory e-Service fee (under document fee – Non
refundable) of Rs.1000/- (Rupees One Thousand Only) online by using the service of secure
electronic gateway. The secure electronic payments gateway is an online interface between bidders &
online payment authorization networks.

The Payment for document fee/e-Service fee can be made by eligible bidders online directly
through Debit Cards & Internet Banking.

The interested bidders must remit the funds at least T+1 working day (Transaction + One Day)
in advance before the expiry date & time of the respective events. And make payment via
RTGS/NEFT to the beneficiary account number specified under the online generated challan.

The Bidders can submit their tender documents (Online) as per the dates mentioned
in the key dates :-
Key Dates

Sr. Department Stage Bidder’s Stage Start date and Expiry date and time
No. time
1. - Tender Document 25.7.2018(15.00 20.08.2018 (13.00 Hrs.)
Download and Bid Hrs.)
Preparation/submission
2. PQQ/Technical 25.7.2018
Opening (15.00 Hrs)
3. Short listing of PQQ To be announced
or Technical Bids &
Opening of
Commercial/Price
Bids

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Important Note :

1) The Applicants/bidders have to complete ‘Application/Bid Preparation & Submission’ stage on

scheduled time as mentioned above. If any Applicant/bidder failed to complete his/her aforesaid
stage in the stipulated online time schedule for this stage, his/her

Application/bid status will be considered as ‘Applications/bids not submitted’.

2) Applicant/Bidder must confirm & check his/her Application/bid status after completion of his/her all
activities for e-bidding.

3) Applicant/Bidder can rework on his/her bids even after completion of ‘Application/Bid Preparation
& submission stage’ (Application/Bidder Stage), subject to the condition that the rework must take
place during the stipulated time frame of the Applicant/Bidder Stage.

Terms & Conditions:-

1. Request for issuance of tender form must accompany documentary evidence in support of bidder’s
capabilities/experience of executing similar any single work within One Financial Year during last
three years in any Govt. or Semi Govt. Organization. The experience certificate should be issued
by officer not less than the rank of XEN or equivalent. The contractor also must have to show their
original certificates of valid enlistment, PAN No., and GST number. The same also should be
produce/Annex by the contractor along with their Tender. Failing which the Tender will not be
accepted and earnest money will be forfeited.
2. HVPNL Reserves the right to cancel any or all tenders / withdraw the invitation of bids without
assigning any reason and shall bear no liabilities whatsoever consequent upon such a decision.
3. Any bidder whose bid is not found as per the NIT requirements will be liable for rejection without
assigning any reason.
4. Request for issuance of tender form must be accompanied by experience certificate of executing
similar nature of any single work within similar time frame during last three years in any Govt. or
Semi Govt. The experience certificate should be issued from the concerned XEN or equivalent
rank. The Contractor/Society will have to show the original certificates on demand.
5. The bidder shall bear all costs & expenses associated with preparation & submission of its bid and
HVPNL will no case be responsible or liable for these costs, regardless of the outcome of the
bidding process.
5. Telegraphic/Conditional tender will not be accepted.
6. The tender shall be valid for 90 days from the date of opening.

Executive Engineer/TS, Division

HVPNL Sirsa.

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 Instructions to bidder on Electronic Tendering System

These conditions will over rule the conditions stated in the tender documents, wherever relevant
and applicable.

1. Registration of bidders on e Procurement Portal:

All the bidders intending to participate in the tenders process online are required to get registered
on the centralized e Procurement Portal i.e. https://haryanaeprocurement.gov.in.

Please visit the website for more details.

2. Obtaining a Digital Certificate:

2.1 The Bids submitted online should be encrypted and signed electronically
with a Digital Certificate to establish the identity of the bidder bidding online. These Digital Certificates are
issued by an Approved Certifying Authority, by the Controller of Certifying Authorities, Government of
India.

2.2 A Digital Certificate is issued upon receipt of mandatory identity (i.e.

Applicant’s PAN Card) and Address proofs and verification form duly attested by the Bank
Manager / Post Master / Gazetted Officer. Only upon the receipt of the required documents, a
digital certificate can be issued. For more details please visit the website –
https://haryanaeprocurement.gov.in.

2.3 The bidders may obtain Class II or III digital signature certificate from any
Certifying Authority or Sub certifying Authority authorized by the Controller of Certifying
Authorities or may obtain information and application format and documents required for the
issue of digital certificate from.

2.4 The bidder must ensure that he/she comply by the online available
important guidelines at the portal https://haryanaeprocurement.gov.in for Digital Signature Certificate
(DSC) including the e-Token carrying DSCs.

M/s. Nextenders (India) Pvt. Ltd. O/o. DS&D Haryana, SCO – 09, IInd Floor,
Sector –16, Panchkula – 134108
E-mail: Chandigarh@nextenders.com
Help Desk: 0172– 2582008-09, 2618292 and 1800 180 2097 (Toll Free Number)
2.5 Bid for a particular tender must be submitted online using the digital
certificate (Encryption & Signing), which is used to encrypt and sign the data during the stage of bid
preparation. In case, during the process of a particular tender, the user loses his digital certificate (due to
virus attack, hardware problem, operating system or any other problem) he will not be able to submit the

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bid online. Hence, the users are advised to keep a backup of the certificate and also keep the copies at
safe place under proper security (for its use in case of emergencies).

2.6 In case of online tendering, if the digital certificate issued to the authorized
user of a firm is used for signing and submitting a bid, it will be considered equivalent to a no objection
certificate/power of attorney/lawful authorization to that User. The firm has to authorize a specific
individual through an authorization certificate signed by all partners to use the digital certificate as per
Indian Information Technology Act 2000. Unless the certificates are revoked, it will be assumed to
represent adequate authority of the user to bid on behalf of the firm in the department tenders as per
Information Technology Act 2000. The digital signature of this authorized user will be binding on the firm.

2.7 In case of any change in the authorization, it shall be the responsibility of

management /partners of the firm to inform the certifying authority about the change and to obtain the
digital signatures of the new person / user on behalf of the firm / company. The procedure for application
of a digital certificate however will remain the same for the new user.

2.8 The same procedure holds true for the authorized users in a private/Public
limited company. In this case, the authorization certificate will have to be signed by the directors of the
company.

3. Opening of an Electronic Payment Account:

For purchasing the tender documents online, bidders are required to pay
the tender documents fees online using the electronic payments gateway service shall be integrated with
the system very soon till then it will be submitted manually. For online payments guidelines, please refer
to the Home page of the e-tendering Portal https://haryanaeprocurement.gov.in.

4 Pre requisites for online bidding :

In order to operate on the electronic tender management system, a user’s

machine is required to be set up. A help file on system setup/Pre requisite can be obtained from
NexTenders (India) Pvt. Ltd. or downloaded from the home page of the website
http://haryanaeprocurement.gov.in.. The link for downloading required java applet & DC setup are also
available on the Home page of the e tendering Portal.

5 Online Viewing of Detailed Notice Inviting Tenders:

The bidders can view the detailed N.I.T and the time schedule (Key Dates)
for all the tenders floated through the single portal eProcurement system on the Home Page at
https://haryanaeprocurement.gov.in.

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 6 Download of Tender Documents:

The tender documents can be downloaded free of cost from the

eProcurement portal https://haryanaeprocurement.gov.in

7 Key Dates:

The bidders are strictly advised to follow dates and times as indicated in
the online Notice Inviting Tenders. The date and time shall be binding on all bidders. All online activities
are time tracked and the system enforces time locks that ensure that no activity or transaction can take
place outside the start and end dates and the time of the stage as defined in the online Notice Inviting
Tenders.

8 Online Payment of Tender Document Fee, eService fee & EMD fees& Bid
Preparation & Submission (PQQ/Technical & Commercial/Price Bid):

8.1 Online Payment of Tender Document Fee + e Service fee: The online
payment for Tender document fee, eService Fee & EMD can be done using the secure electronic
payment gateway. The Payment for Tender Document Fee and eService Fee shall be made by bidders/
Vendors online directly through Debit Cards & Internet Banking Accounts and the Payment for EMD shall
be made online directly through RTGS / NEFT & OTC.

The secure electronic payments gateway is an online interface between

contractors and Debit card / online payment authorization networks.

8.2 PREPARATION & SUBMISSION OF ONLINE APPLICATIONS/BIDS:

(i) Detailed Tender documents may be downloaded from e-procurement website

(https://haryanaeprocurement.gov.in) from 25.7.2018 (15.00 Hrs) to 20.08.2018
(13.00 Hrs.) and tender mandatory be submitted online following the instruction
appearing on the screen.

(ii) Scan copy of Documents to be submitted/uploaded for Prequalification or

Technical bid under online PQQ/ Technical Envelope : The require documents
(refer to DNIT) shall be prepared and scanned in different file formats (in PDF
/JPEG/MS WORD format such that file size is not exceed more than 10 MB) and
uploaded during the on line submission of PQQ or Technical Envelope.

A. Only Electronic Form (Refer Tender document).

FINANCIAL or Price Bid PROPOSAL shall be submitted mandatorily onlineunder

Commercial Envelope and original not to be submitted manually)

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NOTE :

(A) Bidders participating in online tenders shall check the validity of his/her Digital Signature Certificate
before participating in the online Tenders at the portal https://haryanaeprocurement.gov.in.

(B) For help manual please refer to the ‘Home Page’ of the e Procurement website at
https://haryanaeprocurement.gov.in, and click on the available link ‘How to...?’ to download the file.

In the first instance, the online payment details of tender document fee + e- Service and
EMD & PQQ/Technical Envelope shall be opened. Henceforth financial bid quoted against each of the
item by the shortlisted bidder/ Agency wherever required shall be opened online in the presence of such
bidders/ Agency who either themselves or through their representatives choose to be present.

The bidder can submit online their bids as per the dates mentioned in the
schedule/Key dates above.

Submission of Bid

The bids shall be submitted Online in two separate envelopes:

• Envelope 1: Technical Bid

The bidders shall uploaded the required details Online in the Technical Bid

• Envelope 2: Commercial Bid

The bidders shall quote the prices in price bid format under Commercial Bid.
Guideline for Online Payments at e Procurement Portal of Government of Haryana.

Post registration, bidder shall proceed for bidding by using both his digital certificates (one each for
encryption and signing) & Password. Bidder shall proceed to select the event/Tenders he is interested in.
On the respective Department’s page in the e Procurement portal, the Bidder would have following
options to make payment for tender document fee &EMD :

A. Debit Card
B. Net Banking
C. RTGS/NEFT

Operative Procedures for Bidder Payments

A) Debit Card

The procedure for paying through Debit Card will be as follows.

(i) Bidder selects Debit Card option in e Procurement portal.

(ii) The e Procurement portal displays the amount and the card charges to be paid by bidder. The
portal also displays the total amount to be paid by the bidder.

(iii) Bidder clicks on “Continue” button

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(iv) The e Procurement portal takes the bidder to Debit Card payment gateway screen.
(v) Bidder enters card credentials and confirms payment
(vi) The gateway verifies the credentials and confirms with “successful” or “failure” message, which
is confirmed back to e Procurement portal.

(vii) The page is automatically routed back to e Procurement portal.

(viii) The status of the payment is displayed as “successful” in e Procurement portal. The e
Procurement portal also generates a receipt for all successful transactions. The bidder can take
a print out of the same.

(ix) The e-Procurement portal allows Bidder to process another payment attempt in case payments
are not successful for previous attempt.

B) Net Banking
The procedure for paying through Net Banking will be as follows.
(i) Bidder selects Net Banking option in e Procurement portal.
(ii) The e Procurement portal displays the amount to be paid by bidder.
(iii) Bidder clicks on “Continue” button.
(iv) The e Procurement portal takes the bidder to Net Banking payment gateway screen displaying
list of Banks.
(v) Bidder chooses his / her Bank.
(vi) The Net Banking gateway redirects Bidder to the Net Banking page of the selected Bank.

(vii) Bidder enters his account credentials and confirms payment.

(viii) The Bank verifies the credentials and confirms with “successful” or “failure” message to the Net
Banking gateway which is confirmed back to e Procurement portal.

(ix) The page is automatically routed back to e Procurement portal.

(x) The status of the payment is displayed as “successful” in e Procurement portal.
(xi) The e-Procurement portal also generates a receipt for all successful transactions. The bidder
can take a print out of the same.

(xii) The e Procurement portal allows Bidder to process another payment attempt in case payments
are not successful for previous attempt.

C) RTGS/NEFT/OTC

The bidder shall have the option to make the EMD payment via RTGS/ NEFT/OTC. Using this module,
bidder would be able to pay from their existing Bank account through RTGS/NEFT. This would offer a
wide reach for more than 90,000 bank branches and would enable the bidder to make the payment from
almost any bank branch across India.

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i. Bidder shall log into the client e procurement portal using user id and password as per existing
process and selects the RTGS/NEFT payment option.

ii. Upon doing so, the e procurement portal shall generate a pre filled challan. The challan will have all
the details that is required by the bidder to make RTGS NEFT payment. iii. Each Challan shall
therefore include the following details that will be pre populated: • Beneficiary account no: (unique
alphanumeric code for e tendering)

• Beneficiary IFSC Code :

• Amount :
• Beneficiary bank branch :
• Beneficiary name :
iv. The Bidder shall be required to take a print of this challan and make the RTGS/NEFT on the
basis of the details printed on the challan.

v. The bidder would remit the funds at least T + 1 day (Transaction + One day) in advance to the
last day and make the payment via RTGS / NEFT to the beneficiary account number as
mentioned in the Challan.

vi. Post making the payment, the bidder would login to the e Tendering portal and go to the
payment page. On clicking the RTGS / NEFT mode of payment, there would be a link for real
time validation. On clicking the same, system would do auto validation of the payment made.

List of Net banking banks

1. Allahabad Bank
2. Axis Bank
3. Bank of Bahrain and Kuwait
4. Bank of Baroda
5. Bank of India
6. Bank of Maharashtra
7. Canara Bank
8. City Union Bank
9. Central Bank of India
10. Catholic Syrian Bank
11. Corporation Bank
12. Deutsche Bank
13. Development Credit Bank
14. Dhanlaxmi Bank
15. Federal Bank
16. HDFC Bank
17. ICICI Bank

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18. IDBI Bank
19. Indian Bank
20. Indian Overseas Bank
21. Indusind Bank
22. ING Vysya Bank
23. J & K Bank
24. Karnataka Bank
25. Kotak Mahindra Bank
26. KarurVysys Bank
27. Punjab National Bank
28. Oriental Bank of Commerce
29. South Indian Bank
30. Standard Chartered Bank
31. State Bank Of Bikaner and Jaipur
32. State Bank of Hyderabad
33. State Bank of India
34. State Bank of Mysore
35. State Bank of Travencore
36. State Bank Of Patiala
37. Tamilnad Mercantile Bank
38. Union Bank of India
39. United Bank of India
40. Vijaya Bank
41. Yes Bank

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 For making payment through Demand Draft against the online Challan generated forOTC:

The intended bidders are requiring to draw demand draft in favour of below furnished details.

Sr. No. Account Title Account No.

1. GOH e-Proc EMD A/C HVPNL 10275201110
IFS Code SBIN 0001509

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 ANNEXURE-‘A’
PRICEBID

Sr Name of work Work Estimated cost Rate to be Total Amount

No. Type for quoted in
HSR+CP as per Percentage
Annexure - B of % (+) For
NIT above and
(-) for below.

Repair & Maintenance of 220kV

1 Schedule Rs.1.90 Lacs
Sirsa – PGCIL Matana
Item/Non
(Fatehabad) line. Schedule

Signature of Tenderer

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 Checklist for Technical Bid

Sr. Description Document attached

No. (Yes/No)
1 Copy of valid enlistment
2 Copy of GST No.
3 Copy of PAN No.
4 Copy of experience certificate as per NIT
requirement
5 Cancelled Cheque copy
6 Firm/Company's Letter Head
7 EMD and Cost of Tender Document and
E-Service Charges

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 HARAYANA VIDYUT PRASARAN NIGAM LTD.
INSTRUCTIONS TO BIDDER ON e-TENDERING SYSTEM

These conditions will over-rule the conditions stated in the tender documents, wherever relevant and applicable.

1. Registration of bidders on e-Procurement Portal:-

All the bidders intending to participate in the tenders processed online are required to get registered on the
centralized e - Procurement Portal i.e. https:// haryanaeprocurement.gov.in. The bidders are also required to
have/obtain Class-II or III digital signature certificate from any Certifying Authority or Sub certifying Authority
authorized by the Controller of Certifying Authorities for submission and processing of the bids. Please visit the
website for more details.

2. Download of Tender Documents:

The bidders can view and download the detailed N.I.T and the time schedule (Key Dates) for all the tenders
floated through the single portal e-Procurement system on the Home Page at
https://haryanaeprocurement.gov.in.

3. Pre-requisites for online bidding:

In order to bid online on the portal http://haryanaeprocurement.gov.in , the user machine must be updated with
the latest Java. The link for downloading latest java applet and “DC setup” Utility is available on the Home
page under the tab ‘Download’ of the e-tendering Portal.

4. Key Dates:
The bidders are strictly advised to follow date and time as indicated in the online Notice Inviting Tenders (NIT).
The date and time shall be binding on all bidders. All online activities are time tracked and the system enforces
time locks that ensure that no activity or transaction can take place outside the start and end dates and the
time of the stage as defined in the online Notice Inviting Tenders (NIT).

5 Bid Preparation (Technical & Financial) Online Payment of Tender Document Fee, eService fee (Rs.1000/-),
EMD fees and Submission of Bid Seal (Hash) of online Bids:

5.1 The online payment for Earnest Money Deposit (EMD) can be done using the secure electronic payment
gateway looking in to the EMD amount as mentioned below:-

Following payments are to be made by the bidder online through e-procurement portal:-
a) Tender document fee:-Rs. 1000/- and e-service charges Rs. 1000/- (Total Rs. 2000/-).
b) Earnest money deposit (EMD): earnest money deposit @2% of estimated cost i.e. Rs. 3,800/-.
(i) The secure electronic payments gateway is an online interface between contractors and authorization
networks.
(ii) The Interested bidder must submit the funds at least transaction + 1 day (t+1) in advance to the last date
of respective tenders and make the payment via RTGS/NEFT/OTC to the beneficiary account no. as
mentioned in the Challan.

5.2 The bidders shall upload their technical offer containing documents, qualifying criteria, technical specification,
schedule of deliveries, validity and all other terms and conditions except the rates (price bid). The bidder
ensure that uploaded documents must be properly numbered and indexed.

The bidders shall quote the prices in price bid format in a specified template.

5.3 Submission of bids will be preceded by submission of the digitally signed & sealed bid (Hash) as stated in the
time schedule (Key Dates) of the Tender.

NOTE:-
1. If bidder fails to complete the Online Bid Preparation & Submission stage by the stipulated date and
time, his/her bid will be not be considered.
2. Bidders participating in online tenders shall check the validity of his/her Digital Signature Certificate
before participating in the online Tenders at the portal http://haryanaeprocurement.gov.in.
3. For help manual please refer to the ‘Home Page’ of the e-Procurement website at
https://haryanaeprocurement.gov.in, and click on the available link ‘System Requirement” to download
the file. Help manual is available on ‘Home Page’ of the http://haryanaeprocurement.gov.in.

Page -15
 Rates to be quoted by the bidders

Name of firm
The premium quoted by the bidder should be in percentage above/below on the rates
as per HSR+CP and GST will be paid extra as applicable

Executive Engineer, TS Division

HVPNL, Sirsa.

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SCHEDULE- ‘B’
GENERAL INSTRUCTIONS TO TENDERERS
(Referred to in Regulation 7.1)

The following instructions must be carefully observed by all tenderers. Offer/Tenders not strictly in accordance with
instructions will be liable to rejection.

1. The Tender must be on the prescribed tender form and complete in all respects.
2. The bidders shall upload their technical offer containing documents, qualifying requirements, and all
other terms and conditions except the rates (price bid) in Technical template. The bidders shall quote
the prices in price bid format in a commercial template.
3. The bidders are strictly advised to follow date and time as indicated in the online Notice Inviting
Tenders (NIT). The date and time shall be binding on all bidders. All online activities are time tracked
and the system enforces time locks that ensure that no activity or transaction can take place outside
the start and end dates and the time of the stage as defined in the online Notice Inviting Tenders
(NIT).
4. The tenders will be opened electronically on the e-procurement portal using DSCs on the date and
time prescribed in the notice inviting tenders. In case the date of opening falls on a holiday or a holiday
is subsequently declared on that date, the tenders will be opened on next working day following the
holiday at the same time.
5. All Tenders/Offers will be regarded as constituting as offer or offers open to acceptance in whole or in
part until the last date of validity as prescribed in the Notice Inviting Tenders or as indicated by the
tenderer in the tender/offer, whichever be later.
6. The price must be quoted in Indian Rupees and any mistake in calculating the rupee price will not
justify the claim for increase in prices.
7. Tenderer should specifically mention the period of validity of tender/offer. The validity of the quotation
should not be less than the period as specified in Notice Inviting Tender/Tender Document.
8. The online payment for tender documents, E-services fee & Earnest Money Deposit (EMD) can be
done using the secure electronic payment gateway looking into the EMD amount as mentioned
below:-
Following payments are to be made by the bidder online through e-procurement portal.
a) Tender document fee of Rs. 1000/- and e-service charges of Rs.1000/- (Total Rs.2000/-).
b) Earnest Money Deposit (EMD= Rs. 3,800/-)
9. The Bank Charges, if any, will be to the account of the tenderer.
10. No claims shall be against the Nigam either in respect to interest if any due on the Security
Deposit/Earnest Money or its depreciation in value.
11. HVPNL reserves the right to reject to any or all tenders received without assigning any reasons.
12. The validity of the quotation should not be less than the period as specified in Notice Inviting
Tender/Tender documents.
13. The tenders/quotations should be addressed to the Executive Engineer, TS Division HVPNL, Sirsa,
where these shall be opened online on the prescribed date and time indicated in the NIT.
14. Only such a tender shall be considered “Valid tender where the tenderer has in accordance with the
above regulations remitted the requisite amount of earnest money.
15. Tenders not submitted on prescribed form will be liable to be rejected.
16. The post tender offers or communications received from the suppliers/contractors etc. which affect the
quoted and equivalent rates there by changing the merit position of the tenders shall not be
entertained.
17. The time delivered for carrying out work as entered in the tender shall be strictly observed by the
contractor and shall be reckoned from the date next day of issue of detailed allotment, letter L.O.I
whichever is earlier on which the order to commence given to the contractor.
18. The bidders must have valid GST number.

Executive Engineer,
TS Division, HVPNL
Sirsa.

Page -17
 TERMS AND CONDITIONS

A. Qualifying Requirement :
The bidder should have done similar nature of work.
B. Validity
All the quotations shall be valid for 90 days from the date of opening.
C. Rates
1) The rates quoted by the bidder shall be lump-sum (rates as per HSR + premium, if any)

2) The breakup of premium, if any shall be given separately if any statutory liability/ instructions of state or Central
Govt. are included there in.

3) The bidder shall quote the rates in figure and in words.

4) The successful bidder shall abide by all the statutory liabilities under Minimum Wages Act, Work Man
Compensation Act, Central Labour Regulation and any other law.

D. Completion Schedule
The work shall be completed within 90 days from its date of commencement. The date of commencement will be
accounted from the date of issue of LOA/Work order.

E. Quantity variation
The empowered officer of the HVPNL reserves the right to increase/ decrease up to 10% of the scope of work.

F. Time extension
The time extension will be provided in the event of force measures or the reasons not attributable to the
contractor. Chief Engineer/ TS HVPNL Panchkula will be empowered officer to approve the time extension.

G. Arbitration
All disputes and differences arising out of or any way concerning the contract what so ever shall be referred to
the Sole Arbitrator nominated by Nigam.

H. Termination of contract
The contract can be terminated without notice in the event of violation of any of the terms and conditions of the
contract.

I. Term of payments
The successful bidders shall submit the bills for the work done in duplicate in first week of month to the
concerned SDO / SSE in charge. Payment shall be made within a period of 30 days from the submission of bills.

J. Penalty
The penalty shall be levied @ 0.5% per week maximum upto 10% of the delayed portion of the work.

Executive Engineer, TS Division,

HVPNL Sirsa.

Page -18
 Scope of Work :- Repair & Maintenance of 220kV Sirsa – PGCIL Matana (Fatehabad) line detail are
below:-
Tower No. for which copping required after Tower No. for which Colum & copping Tower No. for which retaining
dismantling:- required after dismantling :- wall required
2,4,5,203,204,210,211 (2 leg), 221,232, 233, 205,210,214(3leg),222,242(2leg),265, 210,211
234, 260(2 leg), 261,262(2leg), 263,264,265, 269,272,273,280,283,288
266, 267,268,269,270,271,272, 286,287,288

Annexure- ‘B’
S No. Descriptions of work Units Qty. Amount in Rs.
1 Earth work in execution foundation & trenches in all kinds Cum 13.584
of soil not exceeding 2 Mtr. depth as per HSR Ch. 6.6
2 Cement concrete 1:4:8 with brick ballast 40mm nominal Cum 4.528
size in foundation & plinth as per (Ref.10.36 of HSR)
3 First class brick work laid in cement sand mortar 1:4 in Cum 8.277
foundation and plinth as per (Ref. 11.4 of HSR)
4 First class brick work laid in cement mortar 1:4 in first Cum 11.588
storey up to 4 Mtr. above plinth level as (Ref. 11.9 of HSR)
5 Dismantling reinforced cement concrete with cleaning and Cum 5.38
straightening and cutting of bars if required as per (Ref. 8.6
-e of HSR)
6 RCC work for beams, columns and battens etc. excluding Cum. 6.00
steel reinforcement but including centering & shuttering,
laid in position, complete in all respects as per (Ref.
10.86+10.95-a of HSR) 1.90 Lac
7 12mm thick cement plaster 1:5 as per (Ref. 15.6 of HSR) Sqm 65.215

8 15mm thick cement plaster 1:5 as per (Ref. 15.11 of HSR) Sqm. 48.772

9 Earth filling in foundation & trenches with surplus soil Cum 9.056
excavated form foundation as per (Ref. 6.13 -a of HSR)

10 Welding set (With Welder & Rod ) NS item _ 15 days

11 Diesel Generator (with labour & Diesel ) NS item _ 15 days

Executive Engineer
TS Divn. HVPNL, Sirsa

Page -19
Stereo B & R No. 28
Name of Contractor
HARYANA VIDYUT PRASARAN NIGAM LTD.
(Form -1-1)
PERCENTAGE RATE TENDER
AND
CONTRACT FOR WORKS
GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS

1. All work proposed for execution by contract will be notified in a form of invitation to tender pasted
on a Nigam hung up in the office and signed by the Executive Engineer.
The form will state the work to be carried out, as well as the date for submitting opening of
tenders and the time allowed for carrying out the work, also the amount of earnest money to be
deposited with tender and the amount of the security to be deposited by the successful tender and
the percentage, if any to be deducted from bills. Copies of the Specification, designs and
drawings, Hr. P.W.D. Schedule of Rates 1988 and any other documents required in connection
with the work, signed for the purpose of identification by the Executive Engineer shall also be
opened for inspection by the contractors at the office of the Executive Engineer during office
hours.
2. In the event of the tender being submitted by a firm, it must be signed separately by each member
thereof or in the event of absence of any partner, it must be signed on his behalf by a person
holding a power of attorney authorizing him to do so.
3. Any person who submits a tender shall fill up the usual printed form, stating at how much percent
above or below the rates specified in Rule I, he is willing to undertake the work. Only one rate of
percentage more or less on the Hr. P.W.D. Schedule of Rates 1988 shall be named. Tender
which purposes any alteration in the work specified in the said Form of invitation to tender, or in
time allowed for carrying out the work or which contain any other condition of any sort, will be
liable to rejection. No single tender shall include more than one work, but contractors who wish to
tender for two or more works shall submit a separate tender for each. Tender will have the name
and number of the work to which they refer written outside the envelope.
4. The Executive Engineer or his duly authorized assistant will open tender in the presence of any
intending contractor or their authorized Agents who may be present at the time, and will enter the
amount of the several tenders in a Comparative Statement in a suitable form. In the event of a
tender being accepted, a receipt for the earnest money forwarded therewith shall there upon be
given to the contractor who shall thereupon for the purpose of identification sign copies of the
specification and other documents mentioned in Rule1. In the event of a tender being rejected, the
earnest money forwarded with such unaccepted tender shall there upon be returned to the
contractor making the same.
5. The Executive Engineer shall have the right of rejecting all or any of the tenders.

Page -20
6. The department may refuse or suspend payments on account of a work when executed by a firm
or by contractors described in their tender as a firm, unless receipts are signed by all the partners,
or one of the partners, or some other person produce written authority enabling him to give
effectual receipt on behalf of the firm.
7. The receipt of an accountant or clerk for any money paid by the contractor will not be considered
as an acknowledgement of such payment to the Executive Engineer and the contractor shall be
responsible for seeing that the procures receipts signed by the Executive Engineer.
8. The contractors go through documents thoroughly in any flow is noted, the same could be pointed
out at the time of submission of tender. No benefit whatsoever shall be allowed on the account at
later stage.
9. The amount and the quantity of work can be increased/decreased according to requirement of
the Nigam and no claim what so ever on this account will be entertained. The work can be
increased/decreased as per site requirement. Any item may very up to any extent. Any item can
be deleted without assigning any reason. The decision of the Executive Engineer-in-charge will
be final in this regard. Contractor will not have any claim, what so ever, for deletion any item
(given in the schedule of quantity). No claim for deletion of any item/ variation of the quantity of
the particular items/total value of work done will be entertained. Quantities given in the
schedule of quantities are tentative and may vary to any extent. However, overall variation in
cost of work shall not be exceeded 30% of contract cost/quantity
10. No labour below the age of 18 years shall be supplied on the work. You shall allow all benefits as per
labour Act without extra charges to the Nigam on this account. ESI, EPF etc. is to be implemented as per
law.

Contractor Witness Executive Engineer,

TS Division, HVPNL Sirsa.

Page -21
 TENDER FOR WORKS
I/We hereby tender for the execution for the H.V.P.N. hereinafter referred to
as Nigam of the work specified in the underwritten memorandum within the
same specified in such memorandum at..............................

Percent below/above the rates entered in the estimate/Hr. P.W.D. Schedule of

rate 1988 mentioned in Rule-I and in accordance in all respects with the
specifications, drawing and instructions in writing referred to in Rule-I hereof
and in Clause II of the annexed condition and with such material as are
provided for and by in all other respects in accordance with such conditions so
far as applicable.

MEMORANDUM :-

Repair & Maintenance of 220kV Sirsa –

(a) General Description :-
PGCIL Matana (Fatehabad) line FY-2018-19.
(b) Estimated Cost Rs. 1.90 Lacs

(c) Earnest money Rs.3,800/-

(d) Percentage, if any to be deducted from bills Rs. 10% (Rupees Ten
Percent).

(e) Time allowed for the work from date of written order to commence 90 days
shall this tender I/We hereby agree to abide by and fulfillall the terms and
provisions of the said conditions of contract annexed here so far as
applicable or in default thereof to forfeit and pay to the Nigam or its
successors in office the sums of Money mentioned in the said conditions.

The sum of Rs. ............................ deposited vide H.V.P.N. receipt

Number...........................dated........................as earnest money the full value
of which is to be absolutely forfeited to the Nigam or its successors n office,
without prejudice to any other rights or remedies of the said Nigam.

or its successors in office, should I/We fail to commence the work specified in
the memorandum otherwise the said of Rs.............................. shall be
retained by the Nigam on account of the security deposit specified in Clause I
(B) of the said conditions of contract.

Dated the days of 2018

Witness
Address
The above tender is hereby accepted by me on behalf of HVPN.

Dated the days of 2018

Contractor Witness XEN

Page -22
In figures as well as in words.

(a) If several sub works are included they should be detailed in separate list.

(B) This deposit will vary from 1 percent to 10 percent of the estimated cost of the
work according to the requirements of the case.

(C ) This percentage where the security deposit is taken will vary from 5
percent to 10 percent the requirements of the case Where security deposit taken.
See not to Clause I of conditions of contract.

Give particulars and number.

Strike out, (a) if no cash security deposit it to be taken.

Strike out, (b) if any cash security deposit is taken.

Signature of contractor before submission of tender.

Signature of witness to contractor’s Signature.

Signature of the officer by whom accepted.

Security deposit

This will be the same percentage as that in the tender at (c).

Compensation of delay.

Action when whole of security deposit is forfeited.

Page -23
 In the event of the above course
CONDITIONS OF CONTRACT being adopted by the Executive
Clause I - The person/persons whose tender is accepted (hereinafter called the Engineer the contractor shall on
contractor) shall permit Nigam at the time of making any payment to him for claim to compensation for the loss
work done under the contract to deduct such sum as will (with the earnest sustained by reason of his having
money deposited by him) amount to 10 percent of all moneys so payable. Such purchased or procured material or
deductions to be held by Nigam by way of security deposit. All compensation entered into any engagement or
and other sums of money payable by the contractor to Nigam under the terms of made any advance on account of or
his contract may be deducted from the security deposit or from any sums which with a view to the execution of the
may be due or may become due to the contractor by Nigam on any account work of the performance of the
whatsoever and in the event of his security deposit being reduced by reason of contract. And in case the contract
any such deduction, the contractor shall within ten days thereafter make good in shall be rescinded under the
cash or Nigam securities endorsed as aforesaid any sums which may have been provision aforesaid, the contractor
deducted from or raised by sale of his security or any part thereof. shall not be entitled to recover or be
Clause 2- The time delivered for carrying out the work as entered in the tender paid any sum for any work thereof
shall be strictly observed by the contractor and shall be reckoned from the date for actually performed under this
next day after 15 days of issue of telegraphic communication or detail allotment contract, unless and until the
letter whichever is earlier on which the order to commence work was given to Executive Engineer will have
the contractor. The work shall throughout the stipulated period of contract be certified in writing the performance
proceeded with all due diligence (time being deemed to be the essence of the of such work and the value payable
contract on the part of the contractor) and the contractor shall pay as in respect thereof and he shall only
compensation an amount equal to half percent which the Executive Engineer in be entitled to be paid valued so
charge may levy on the amount of the estimated cost of the whole work as certified.
shown by the tender for every week that the work remains unfinished, after the Clause 4 - In any case in which any
proper schedule completion date, provided always the entire amount of of the person conferred upon the
compensation to be paid under the provisions of this clause shall not exceed ten Executive Engineer by clause 3
percent of the estimated cost of work as shown in the tender. The CE/SE/XEN hereof shall have become exercise
any on representation from the contractor, reduce the amount of compensation able and the same shall not be
and his decision in writing shall be binding. exercised, the non exercise thereof
Clause 3- In any case in which under any clause or clauses in this contract, the shall not constitute a waiver of any
contractor shall have rendered himself liable to pay compensation amounting to of the conditions here to such
the whole of his security deposit (whether paid in one sum or deducted by powers shall not withstanding be
installment) the Executive Engineer on behalf of the Board shall have power to exercisable in the event of any future
adopt any of the following courses, as he may deem best suited to the interests case of default by the contractor for
of the Nigam and the contractor/firm will be blacklisted from participating in which by any clause or clauses he is
tender process for the period of 3 years. declared liable to pay compensation
(a) To rescinded the contract (of which rescission notice which Nigam gives in amounting to the whole of his
writing to the contractor under the hands of the Executive Engineer shall be security deposit and the liability of
conclusive evidence and in which case the security deposit of the contractor the contractor for past and future
shall stand forfeited, and be absolutely at the disposal of Nigam. compensation shall remain
(b) To employ labour paid by the Nigam and to supply material to carry out unaffected.
work, or any part of the work debiting the contractor with the cost of the labour In the event of the Executive
and the price of the material (of the amount of which cost and price a certificate Engineer putting in force either of
of the Executive Engineer shall be final and conclusive, against the contractor) the powers (a) or (c) vested in him
and crediting him with the value of the work done, in all respects in the same under the proceeding clause he
manner at the same rates if it had been carried out by the contractor under the may, desires, take possession of all
terms of his contract, the certificate of the Executive Engineer as to the value of or any tool, materials and stores or
the work done shall be final and conclusive the contractor. (c) To measure up upon the works, or the site thereof or
the work of the contractor, and to take such part thereof as shall be unexecuted belong to the contractor or procured
out of his hands and to give to another contractor to complete in which would by him and intended to be used for
have been paid to the original contractor of the whole work has been executed the execution of the work or any part
by him (of the amount of which excess the certificate in writing of the hereof, paying or allowing for the
same in account at the contract
rates. Or in case of these not being
applicable at current market rates to
be rectified by the Executive
Engineer whose certificate thereof
shall be final, otherwise the
Executive Engineer may notice in
Contractor Witness XEN
written to the contractor or his clerk
Executive Engineer shall be final and conclusive shall be same and paid by the
of the work, foreman or other
original contractor and may be deducted from any money due to him by Nigam
authorized agent require him to
under the contract or otherwise of from his security deposit of the proceeds of sale
remove such tools, plant materials or
thereof sufficient part thereof.
stores from the premises within a

Page -24
time to be specified in such notice, and in the event of the contractor failing to
comply with such requisition, the Executive Engineer may remove them at the
contractor’s expense or sell them by auction or private sale on account of the
contractor if any at his risk in all respects and the certificate of the Executive
Engineer as to the expense of any such removal and the amount of the proceeds
and expense of any such shall be final and conclusive against the contractor.
Clause 5- If the contractor shall desire an extension of the time for completion of
the work on the grounds his having unavoidably hindered in its execution or on any
other ground, the shall apply in written to the Executive Engineer within 30 days of Contractor to submit a return
the date of the hindrance on account of which he desires such extension as every month on any works
aforesaid and the Executive Engineer/Superintending Engineer shall if in his claimed as extra.
opinion (which shall be final) reasonable grounds be shown thereof, authorize such
extension of time, if any as may, in his opinion be necessary or proper.
Clause 5A - The contractor shall deliver in the office of the Executive Engineer on
or before the 10th day every month during the continuance of the work covered by
this contract a return showing details of any work claimed for as extra, and such Final Certificate Payment on
return shall also contain the value of such work as claimed by the contractor, which intermediates certificate to be
value shall be based upon the rates and prices mentioned in the contract or in the regarded as advances.
Schedule of rates enforce in the Haryana State for the time being. The contractor
shall include in such monthly return particulars of all claims of whatever kind and
however arising which at date thereof he has or may claim to have against the
Executive Engineer under or in respect of, or in any manner arising out of the
execution of work and the contractor shall be deemed to have waived all claims not
included in such return and will have no right to enforce any such claims not so
included, whatsoever be the circumstances.
Clause-6- Without prejudice to the rights of Nigam under any clause hereinafter
contained on completion of the work., the contractor shall be furnished with a
certificate by the Executive Engineer (hereinafter called the Engineer in charge) of
such completion but no certificate shall be given nor shall the work be considered
to complete, until the contractor shall have removed from the premises on which
work shall be executed all scaffolding surplus and rubbishing and cleaner of the dirt
Bill to be submitted monthly.
from all wood work.

Bill to be printed
Contractor Witness XEN forms.

Works to be executed in accordance

with
specification, drawings orders etc.
walls, floors, or other parts of any
building in, upon or about which the
work is to be executed or of which
he may have had possession for the
purpose of the execution thereof,
and the measurements in the said
certificate shall be binding and
conclusive against the contractor, if
Contractor remains liable to pay compensation if section not taken under Clause- the contractor shall fail to comply
3 with the requirements of this clause
as to removal of scaffolding, surplus
materials and rubbish, and cleaning
Power to take possession of or required removal of the self contractor’s plant. off dirt on or before the date fixed for
the completion of the work, the
Engineer in charge may at expenses
of the contractor remove such
scaffolding surplus materials and
dispose off the same as he thinks fit
and clean off such dirt as aforesaid

Page -25
and the contractor shall forth with pay the amount or all expense, so incurred and
shall have o claim in respect of any such scaffolding or surplus material as
aforesaid except any sum actually realized by the sale thereof.

Clause 7- No payments shall be made for works estimated to cost less than rupees
one thousand till after the whole of the work shall have been completed and a
certificate of completion given. But in the case of works estimated to cost more than
rupees one thousand the contractor shall no submitting bill thereof be entitled to
receive a monthly payment proportionate to the part thereof then approved and
passed by the Engineer in charge who sees certificate of such approval and
passing of the sum so payable shall be final and conclusive against the contractor.
But all such intermediate payment shall be regarded as payment by way of
advance against the final payment only and not as payments for work actually done
and completed and shall not preclude the requiring of bad, unsound and imperfect
of un skillful work to be removed and taken away and reconstructed or re-erected
or be considered as an admission of the due performance of the conclude,
determine, or affect in any way the powers of the Engineer in charge under the
conditions, or any of them as the final settlement and adjustment of accounts or
otherwise, or in any other way very or affect the contract. The final bill shall be
submitted by the contractor within one month of the date fixed for completion of the
work, otherwise the Engineer-incharge’s certificate of the measurement and of the
total amount payable for the work accordingly shall be final and biding on all
parties.
Clause 8- A bill shall be submitted by the contractor each month on or before that
date fixed by the Engineer in charge for all work executed in the previous month
and the Engineer incharge shall take or cause to be taken requisite measurements
for the purpose of having the same verified and the claim, as far as admissible,
adjusted if possible before the expiry of ten days from presentation of the bill, if the
contractor, whose counter signature to the measurement list will be sufficient
warrant, and the Engineer in charge may prepare a bill from such list which shall be
binding on the contractor in all respects.
Clause 9- The contractor shall submit all bill on the printed forms to be had on
application at the office of the Engineer in charge and the charges or in the bills
shall always be entered at the rates specified in the tender in the case of any extra
work ordered in pursuance of these conditions, and not mentioned or provided for
in the tender at the rates hereinafter provided for such work.

Clause 10- If the specification of estimate of the work provides for the use of any
special description of materials to be supplied from the Engineer in charge’s store
or if it is required that the contractor shall use certain stores to be provided by
Engineer in charge (such materials and stores, and the prices to be charged
thereof as hereinafter mentioned being so far as practicable for the convenience of
the contractor, but not so in any way to control the meaning or effect this control
specified in the schedule or memorandum here to annexed) the contractor shall
supplied with such materials and stores required from time to time be used by him
for the purpose of contract only, and the value of the full quantity of materials and
stores so supplied at the rates specified in the said schedule or memorandum may
be set off or deducted from any sums then due, or thereafter to become due to the
contractor under the contract, or otherwise, against or from the security deposit.
materials supplied to the contractor shall All remain the property of the contractor,
but shall not on any account be removed from the site of the work without the
written permission of the Engineer in charge and shall at all time be open to
inspection by him. Any such material unused and in perfectly good condition at the
time of the completion of the contract, shall be returned to the Engineer in charge’s
store if by a notice in writing under his hand he shall so require, but the contractor
shall not entitled

Contractor Witness XEN

Page -26
to return any such materials unless with consent and shall have no claims for Removal of employed workman and
compensation on account of any such materials so supplied to him as aforesaid foreman.
being unused by him, or for wastage in or damage to any such materials.
Clause 11- The contractor shall execute the whole and every part of the work in the
most substantial and workmanlike manner, and both as regards materials and
otherwise in every respect in strict accordance with the specification. The
contractor shall also conform exactly, fully and faithfully to the designs, drawings,
and instructions in writing pertaining to the work signed by the Engineer in charge
and lodged in the office and to which contractor shall be entitled to have access at
such office, or on the site of the work for the purpose of inspection during office
hours and the contractor shall, if he so requires, be entitled at his own expense to
make or cause to be made copies of the specification, and of all such designs,
drawings and instructions as aforesaid.
Clause 11A- The Engineer in charge shall have full power at all times to object to
the employment of any workman, foreman, or other employee on the work by the
contractor and if the contractor shall receive notice in writing from the Engineer in
charge requesting the removal of any such man or men from the work, the
contractor shall have to comply with the request forthwith.
No such workman, foreman or other employee after his removal from the work by
request of the Engineer in charge shall be re-employed or reinstated on the works
by the contractor at any time, except with the previous approval in writing of the
Engineer in charge.
The contractor shall not be entitled to demand the reason from the Engineer in
charge for requiring the removal of any such workman, foreman or other employee.
Clause 12- The Engineer in charge shall have power to make any alteration in or
omissions from, additions, to or substitution for the original specifications, drawings
designs and instructions that may appear to him to be necessary or advisable
during the progress of the work and the contractor shall be bound to carry out the
work in accordance with instructions additions or substitution, shall not invalidate
the contract and any altered additions or substituted work which the contractor may
be directed to do in the manner above specified as part of the work shall be carried
out by the contractor on same conditions in all the tender for the main work at the
same rates same conditions in all respects on which agreed to do the main work.
The time for the completion of the work shall be extended in the proportion that the
altered additional for the substituted shall be conclusive as to such proportion. And
if the altered additional or substituted work includes any class of work, for which no
rate is specified in the contract, then such class of work shall be carried out at the Alteration in specification &
rate entered in the schedule of rates subject to the same percentage above or designs.
below as included in the contract and if such class of work is not entered in the
schedule of rates then the contractor shall within seven days of the date of his
receipt of the order to carry out the work inform the Engineer-in-charge of the rate
which it is his intention to charge for such class of work and if the Engineer in
charge does not agree to this rate he shall by notice in writing , be at liberty to
cancel his order to carry out such class of work and arrange to carry it out in such
manner as he may consider advisable, provided always that if the contractor shall
commence work or incur any expenditure in regard thereto before the rates shall Extension of time in
have been determined lastly herein before mentioned, then and in such case he terutions.
shall be entitled to be paid in respect of the work carried out of expenditure incurred Consequence of
by him prior to the date of determination of the rate aforesaid according to such alterations
rates as shall be fixed by the Engineer in charge. In the event of a dispute the
decision of the Superintending Engineer of the Circle shall be final.
Clause 13 - If at any time after the commencement of the work the Nigam shall for
any reason whatsoever no require the whole work thereof as specified in the tender
to be carried out the Engineer in charge shall give notice in writing of the fact to the
contractor who shall have no claim to any payment or compensation whatsoever on Rates, for works not in estimate
account of any profit or advantage, which he might have derived from execution of or schedule of rates of the
the work in full that which he did not derive in consequence of the full amount of the district.
work not having been carried out neither shall he have any claim for compensation
by reason of nay alteration having been made in the original specifications,
drawings, designs and instructions which shall involve any curtailment of the work
originally contemplated.

Contractor Witness XEN

Page -27
 No compensation for alteration in or restriction works to carried out.
Action and Clause 14- If it shall appear to the Engineer in charge or his subordinate in charge of the work
compensation that any work has been executed with unsound, imperfect or unskillfull workmanship, or with
payable in case of material of any inferior descriptions or that any material of articles provided by him for the
bad work. execution of the work are unsound, or of a quality inferior to that contracted for, or otherwise
not in accordance with the contract, the contractor shall on demand in writing from the
Engineer incharge specifying the work materials or articles complained of notwithstanding that
the same may have been inadvertently passed certified and paid for forthwith rectify or remove
and reconstruct the work so specified in whole or in part, as the case may require, or as the
case may be remove the materials or articles so specified and provide other proper and
suitable materials or articles at his own proper charge cost, and in the even of his failing to do
so within a period to be specified by the Engineer in charge in his demand aforesaid then the
contractor shall be liable to pay compensation at the rate of one percent on the amount of the
estimate for every day exceeding ten days, while his failure to do so shall continue and in the
case of any such failure the Engineer in charge may rectify or remove and execute the work or
remove and replace with others, materials or articles complained of as the case may be, at the
risk and expense with other in all respects of the contract.

Clause 15-All work undertaken in course of execution or executed in pursuance of the contract
Works to open shall at all time be open to the inspection and supervision of the Engineer in charge and his
inspection. subordinate and the contractor shall at all times, during the usual working hours, and at all
be to other times at which reasonable notice of the intention of the Engineer in charge or his
subordinate to visit the works shall have been given to the contractor, either himself be present
to receive orders and instruction or have a responsible agent duly accepted in writing present
for that purpose. Order given to the contractor himself.
Contractor
responsible Agent Clause 16-The contractor shall give not less than five days notice in writing to the Engineer in
to present. charge or his subordinate in charge of the work before covering in or otherwise placing beyond
or be
the reach of measurement any work in order that the same may be measured and correct
Notice to dimensions, thereof be taken before same is so covered up or placed beyond the reach of
measurement and shall not cover up or place beyond the reach of measurement and work
without the consent in writing of the Engineer in charge or his subordinate and work in any
be
work shall be covered up or placed beyond the reach of measurement such notice been or
given before work consent obtained the same shall be uncovered at the contractor’s expense, or in default
is covered up. thereof on payment or allowance shall be made for such work of the materials with which the
same was executed.

Clause 17-If the contractor or his work people, or servants shall break, deface injure or destroy
Contractor liable for
any part of a building. If they may be working or any building road, fence, enclosure, or glass
damage
land, cultivated ground contiguous to the premises on which work or progress from any cause
done and for
whatever or any imperfection become apparent in it within three months after a certificate
imperfections for 3
original or other of its completion shall have been given by the Engineer in charge as
months after
aforesaid, the contractor shall make the same good at his own expense or in default the
certificate.
Engineer in charge
may cause the same to be made good by other workman and deduct the expense of which the
certificate of the Engineer in charge shall be final from any sums that may be then, or at any time
thereafter may become due to the contractor or from his security deposit.

Clause 18- The contractor shall supply at his own cost all materials except such special materials, if
any in accordance with the contract be supplied from the Engineer in charge stores, plants, tools
appliances, implements, ladder, cordage, tackle scaffolding and temporary works requisite of
proper for the proper execution of the work, whether original, altered, or substituted, and whether
included in the specification or other documents forming part of the contractor or referred to these
conditions or not or which may be necessary for the purpose of satisfying or complying with the
requirements of the Engineer in charge as to any matter to which under these conditions he is
entitled to be satisfied or which he is entitled to require together with carriage thereof to and from
the work. The contractor shall also supply without charge the requisite number of persons with
means and materials necessary for the purpose of setting out work and counting weighing and
assisting to the measurement or examination at any time and from time to time of the work or
materials. Failing his so doing the same may be expenses may be deducted from any money due
to the contractor under the contract or from his security deposit. The contract in any.

Contractor Witness XEN

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for shall also provide all necessary fencing and lights required to protect the public from And be liable for damages
accident and shall be bound to bear the expenses of defence of every suit, action or arising from non
order proceedings of law that may be brought by any person for injury sustained owing to provisional of lights fencing
neglect of the above precautions, and to pay any damages and cost which may be etc.
awarded such suit action or proceedings to any such persons or which may, with the
consent of the contractor, be paid to compromise any claim by any such person.
Clause 19- No female labour shall be employed with the limits of a cantonment
Clause 19 A- No labour below the age of 12 years shall be employed on the work.
Clause 19B- The contractor shall pay his Labourer not less than the wages paid for
similar work in the neighbourhood. Female labour
Clause 20-No work shall be done on Sunday without the sanction in writing of the
Engineer in charge.
Clause 20A- In every case in which, by virtue of the provision of section 12 sub section (i) Works on Sunday
of the Workman’s Compensation Act, 1923, Nigam is obliged to compensate to workman Contractor liable for
employed by the contractor, in execution of the works Nigam will recover from the payment of
contractor the amount of the compensation so paid and without prejudice to the rights of compensation to injured
Nigam under section 12 sub section (2) of the said Act, Nigam shall be at liberty to workman or in case of
recover such amount or any part thereof by deducting it from the security deposit or any death to his relation.
sum due by Nigam to the contractor whether under this contract or otherwise.
Nigam shall not be bound to contest any claim made against it under section 12 sub
section (i) of the said Act except on the written request of the contractor and upon his
giving to Nigam full security for all costs for which the Board might become liable in Work not to be sublet.
consequences of contesting claim.
Clause 21-The contractor shall not assign or sublet without the written approval of the
Executive Engineer. And if the contractor shall assign or sublet his contract or attempt to Contractor may be
do so or become insolvent or commence any insolvency proceeding or make any reminded and security
composition with creditors or attempts so to door if any bribe gratuity, gift, loan deposit forfeited for
prerequisite, reward or advantage, pecuniary or otherwise, shall either directly or subletting bribing or it
indirectly be given, promised or offered by the contractor or any of his servants or agents contractor becomes
to any public officer or person in the employment of the Nigam in any way relating to his insolvent.
office or employment or if any such officer person shall become in any way directly or
indirectly interested in the contract, the Executive Engineer may thereupon by notice in
writing rescind the contractor and the security deposit of the contract shall thereupon
stand forfeited and be absolutely at the disposal of the Nigam and the same Sum payable by way of
consequences shall ensure at the contract had been rescinded under clause 3 hereof in compensation to be
addition the contractor shall not be entitled to recover or be for any work hereof and in considered as
addition the contractor shall not be entitled to recover or be paid for any work therefore
reasonable compensation
actually performed under the contract.
without references to
Clause 22-All sums payable by way of compensation under any of these conditions shall actual loss.
be considered as reasonable compensation to be applied to the use of the Nigam without
reference to the actual loss or damages sustained and whether or not any damages shall
have been sustained.
Clause 22A- Any excess payment made to the contractor inadvertently or otherwise
Deduction of amount due
under this contract on any account whatever and any other sum found to be due to the
to Governments on any
Nigam by the contractor in respect of his contract or any other contract or work order or
account whatsoever to be
on an account whether may be deducted from any sum whatsoever payable by the
or admissible form sums
Nigam to the contractor either in respect of this contract or any work order or contract or
payable to the contractor.
on nay other account by any other department of the Nigam.
Clause 23A-In the case of a tender by partners any change in the constitution of the firm
shall be forthwith the notified by the contractor to the Engineer in charge for his
Change in constitution of
information.
firm.
Clause 24-All works to be executed under the contract shall be executed under the
directions and subject to the approval in all respects of the Superintending Engineer of
the Circle for the time being who shall be entitled to direct at what point or points and in
what manner they are to be commenced, and from time to time carried on. Works to be under
direction of
Clause 25-No claim for payment of an extraordinary nature, such as claims for a bonus
superintending Engineer.
for extra labour employed in completing the work before the expiry of the contractual
period at the request of the Engineer in charge or claims for compensation where work.
Claims for payment of an
extraordinary nature to be
referred to Nigam for
decision.
Contractor Witness XEN

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 has been brought to a standstill through no fault of the contractor shall be allowed unless and the
extent that the same shall have been expressly sanctioned by the Nigam under signature of one
of its secretaries.

Arbitration Clause 25A- If any question, dispute, difference or objection whatsoever arises in any way
clause connected with or arising out of this instrument or meaning or operation of any part thereof or
the rights, duties or liabilities or either partly, including the termination of the contract by either
party and correctness thereof, at any state whatsoever, it shall be referred to the arbitration of
the M.D./ Chief Engineer of Nigam or his normal not below the rank of Superintending Engineer
subject to the following conditions :-
(i) That, in the first instance, before referring the matter to arbitration, it shall be referred by
the contractor for being settled by the Engineer in charge shall convey his decision or that of the
competent authority in written to the contractor within a period of 90 days from such a request in
writing by the contractor. The decision given by the Engineer in charge in writing for reference or
such a claim or dispute to arbitration within a period of 60 days of his receipt of decision of the
Engineer-in-charge of the Competent Authority in writing. In case the contractor fails to make
such a written request with in the stipulated period, the decision so conveyed to him by the
Engineer in charge will be final and will not be subject matter of arbitration at all. In case the
Engineer in charge fails to convey his decision or that of the Competent Authority in writing
within a period of ninety days as referred to above, the contractor may make a request to the
MD/CE within 60 days of the expiry of the said 90 days to refer the matter to arbitration and the
same shall be referred to arbitration in the manner provided hereinafter. The work under the
contract shall not be stopped and shall continue during the arbitration proceedings.
(ii) That reference of dispute or difference referred to above for arbitration to an officer not
below the rank of a Superintending Engineer, Nigam, shall be by designation. It will not be a
valid objection to any such reference to the arbitration that the Arbitrator so appointed is a
servant of Nigam or he had to deal with the matters to which the contract relates or that the said
Arbitrator has expressed his views on all or any of the matter in dispute.
(iii) That in case the Arbitrator appointed initially is transferred or dies, his successor in office
shall be deemed to be an Arbitrator as if he had been appointed initially by the MD/Chief
Engineer of Nigam in case the arbitrator is unable or unwilling to act as an Arbitrator for any
reason whatsoever, the M.D. shall be competent to appoint or nominate any other officer not
below the rank of a Superintending Engineer as the arbitrator and the Arbitrator appointed shall
be competent to proceed with the reference as if he had been appointed as the
Arbitrator initially.
(iv) That no person other than one appointed by the MD/Chief Engineer shall act as an
Arbitrator and if for any reason, it is not possible to appoint such an Arbitrator the matter shall
not be referable to arbitration and the parties shall be at liberty to avail of civil remedy. (v) That
arbitrator shall give a reasoned and speaking award in case the total amount allowed to either
party against the other in the award exceeds Rs. 25,000/-. In case the award is below a total
sum of Rs. 25,000/- it shall be upto the arbitrator to give a reasoned award or not. The arbitrator
shall give his award against each claim separately made by either party, whether originally or as
a counter claim.
(vi) That the arbitrator shall or the claims and counter claims put forward by both the parties
notwithstanding that any particular party got the arbitrator appointed. This shall be subject to the
provisions of this arbitration clause as a whole.
(vii) In case the party invoking the arbitration is the contractor, the reference for arbitration
shall be maintainable only after the contractor furnishes to the satisfaction of Engineer-incharge
a cash security deposit @3% of the total amount claimed by him. The sum so deposited by the
contractor shall, on the termination of the arbitration proceedings, be adjusted against the cost
of and any amount awarded against the contractor. The remaining amount shall be refunded to
the contractor within one month form the date of the award.

Contractor Witness XEN

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viii) That the stamp fee due on the award shall be payable by the party discretion of the
arbitrator and in the event of such party failing to pay the stamp fee, it shall be recoverable
from any sum due to such party under this contract or any other contract. (ix) The venue
of the arbitration shall be such place or places as may be fixed by the arbitrator form time
to time at his sole discretion.
(x) Neither party shall be entitled to bring a claim for arbitration if no move in writing for that
purpose to the MD/Chief Engineer has been made within 6 months. (a) Of the date of
completion of work as certified by the Engineer-in-charge or
(b) Of the date of abandonment of the work or
(c) Of its non-commencement within 6 months from the date of abandonment or
written order by the Engineer-in-charge, or his representative to commence the work as
applicable, or
(d) Of the completion of the work through any alternative agency or means after
withdrawal of work from the contractor as a whole or in part and or tis recession, or (e) Of
receiving any intimation from the Engineer-in-charge that final payment due or recovery
from the contractor has been determined.
Whichever of (a) to (e) above is the latest in the matter of time.
If the matter is not referred to arbitration within the period prescribed above all the rights
and claims of the parties against each under the contract shall be deemed to have been
forfeited or satisfied and barred by limitation.
(xi) That the pendency of arbitration proceeding shall not dis-entitle the Nigam or the
Competent Authority to determine the contract and make alternative arrangements ofr
completion of work. This shall be subject to the liabilities of the parties toward watch other
under this contract.
(xii) The arbitrator shall be deemed to have entered the preference on the day fixed by
the publishing the award by the arbitrator may be extended from time to time with the
mutual written consent of the party.
(xiii) Subject to the stipulation made in this clause the arbitration proceedings shall be
conducted in accordance with the provisions of the Arbitration Act, 1940.
Note :-
Competent Authority mean Nigam whole time Directors
_______________________________________/Engineer-in-charge according to
financial implication involved and the competency under delegation of powers Engineer-in-
charge means the Executive Engineer under whom the work is executed.
_________________________________ Purchase Committee of Chief.

Clause 26-The contractor shall obtain from the stores of the Engineer-in-charge all stores
and articles of European or American manufacture which may be required for the work or Stores of European of
any part thereof or making up articles required thereof or in connection there with unless American
he has obtained permission in writing from the Engineer-in-charge to obtain such stores manufacture to be
and articles elsewhere. The value of such stores and articles as may be supplied to obtained from
contractor by the Engineer-in-charge will be contractor in his account at rate shown in the Nigam.
schedule attached to the contact, and if they are not entered in the schedule they will be
debited at cost price which for the purpose of the contract, shall include the cost of
carriage and all other expenses which shall have been incurred in obtaining delivery of the
same at the stores aforesaid.

Clause 26A-No alteration in contract rates shall be admissible in consequence fluctuation

in railway freight is on account of material which is required by a Fluctuation Railway
freight.

contractor in the manufacture of an article to be supplied under this contract, e.g. fluctuations of railway freight on
coal required for burning bricks will not be taken into consideration or for an article which forms part of a finished
work, for purpose of this clause. Similarly, no alteration in rates will be allowed when a manufactured article is
transported by rail from place A to B from part of a finished work.

Contractor Witness XEN

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Lump sum in estimate
Clause 27-When the estimate on which a tender is made includes lump sums in
respect of parts of the contractor shall be entitled to payment in respect of the
items of work involved or part of the work in question at the same rates as
payable under this contract for such items, or if the work in question as not in the
opinion of the Engineer-in-charge capable of measurement, the Engineer -in-
charge may, at his discretion pay the lump sum amount entered in the estimate
and the certificate in writing of the Engineer-in-charge shall be final and
conclusive against the contractor with regard to any sum or sums payable to him
Action where no under the provision of this clause.
specification
Clause 28-In the case of any class of work for which there is no such
specification as is mentioned in Rule, I such work shall be carried out in
accordance with the district specification, and in the event of there being no
district specification, then in such case the work shall be carried out in all
respects in accordance with the instructions and requirements of the incharge.

Destination of works. Clause 29-The expression work or works where used in these conditions shall
unless there be something either in the subject or context repugnant to such
condition be construed and taken to mean the works by or by virtue of the contract to
the executed, whether temporary or permanent and whether original, altered
substituted or additional.

Clause 30-The percentage referred to at page 3 of the tender will be calculated on the
gross amount (value of finished work including cost of material whether purchased
from Government of direct) of (1) the items of works to which the rate in the tender
apply and also (2) the terms of the work for which rates exist in the Schedule of rates
of the district.

Clause 31-The terms and conditions of the agreement have been explained to
me/us/and I/we clearly understand them.

Clause 32- The schedule showing material to be issued by: Nigam Additional
conditions, Haryana Public Works Department contractor’s labour regulations, fair
wage clause and rule for the protection of Health & sanitary arrangements for works
employed by Hr. P.W.D. or its contractors, shall be deemed to be part of this contract
and any breach thereof shall be deemed to be a breach of this contract.

Contractor Witness Executive Engineer

TS Division HVPNL, Sirsa.

Page -32
Clause D: Additional Conditions to Append to the Notice Inviting Tender

1. The work shall be executed strictly in accordance with the Haryana Schedule of rates 1988 and HR P.W.D.
Specification 1990 and in case of dispute on any point, the decision of the Executive Engineer (Engineer-in-
charge) shall be final and legally binding on the contractor.

2. Any tender who imposes any condition after the opening of the tender may mark his tender invalid and may
also tender himself liable for the forfeiture of earnest money.

3. The undersigned reserve the right to reject any or all the tenders without assigning any reason whatsoever.

4. The contractor shall have to abide by the rules and regulation of the fair wages clause and P.W.D.
Contractors labours regulations etc. rigidly.

5. In the event of non supply of materials in time, you shall plan the employment of labour accordingly for
which no claim will be considered and decision of Executive Engineer in this regard will be final and legally
binding if any dispute arises.

6. The completion period will be reckoned from the next day after 15 days of issue of telegraphic
communication or detail allotment letter which ever is earlier.

7. Rates should be quoted keeping in view of the site conditions of the work and the offer shall remain valid
and open upto three months from the date of opening of tender. It may be noted clearly that the validity
period is un-negotiable and any deviation from the same can put tender liable for rejection. No fluctuation in
market rates from the date of tender shall be considered valid and neither any claim on this account will be
entertained.

8. Before any allotment of the work, the contactor shall have to furnish certificate for clearance of income tax
from Income Tax Authority within 10 days after the date of opening of tender if he falls to furnish the same,
he may tender himself liable for the forfeiture of earnest money and make his tender invalid irrespective of
that his tender is lowest.

9. The contractor shall be responsible for any loss/damage of the material after they are issued from the
departmental stores and direct charged to work.

10. In case of work is delayed due to non availability of any controlled commodity the contractor may only be
entitled to an extension of time and no claim on this account will be entertained.

11. Unless there be something repugnant in the subject or contrary appears from the context except to the
extent that they are modified by the above conditions the general rules and direction for guidance of
contractor as well as contract on the printed from the work shall apply.

12. The Nigam reserve option to take away any items of the work or part there of any time during the currency
of the contract and reallocate to another agency with due notice to the contractor without liability or
compensation.

13. The Nigam reserve the right to delete any items from the contract as well as from comparative statement
while comparing the rates with the estimate as well as with other tenders for which the deptt. Feel that the
rates have been tendered on the higher side.

14. The rates quoted for each item should be indicated in figures as well as in words in such a way that
interpolation is not possible. The tender shall initial all corrections/insertions and sign all pages of his tender
including specification and drawings. Non compliance of this condition may tender it liable to rejection.

15. The tenders should be completed in all respect and should be written in an unambiguous language. The
tender should also be in conformity with specification. The clarification additions/alteration etc. given after
the date and time of the opening of the tenders will not be entertained.

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16. On acceptance of tender the name of authorized representation(s) of the tenders, who would be
responsible for taking instructions from the Engineer-in-charge and making compliance shall be
communicated in writing with his signatures duly attested by the tenders.
17. It is presumed that contractor has made himself thoroughly conversant with drawings, specifications and
site conditions before tendering for the work and no claim whatsoever shall be entertained on this account.
18. All work executed shall be paid, for according to measurements taken by and under the order of the officer
incharge of the work are not according to the quantity given in any estimate.
19. The test report of wiring may be supplied by the contractor from approved wiring contractor.
20. The contractor shall not be entitled for any payment on all of work done till he signed his agreement.
21. No claim of any kind what so ever shall be entertained for any and all loses of damages to the contractor
due to the completion of work getting delayed due to the failure or delay on the part of the H.V.P.N.L. under
the terms and conditions of the contract.
22. Failure of the departmental representative to disapprove work or material shall not prejudice the power of
the Engineer-in-charge thereafter to disapprove such work or material into order the pooling down removal
or breaking up these of the contractor shall be dissatisfied by reason any decision of the deptt.
Representatives he shall be entitled to refer the matter to the Engineer-in-charge who shall those upon
confirm or reserve such as decision.

23. In case of any discrepancy in a work and figures quoted by tenders the description in works shall prevail.
24. No pits should be dug for taking earth in any land (whether cultivated or not) situated within radius of one
Hundred yards from the building site and also beyond that without the prior approval of the Engineer-
incharge. In case of non compensation with the provision the contractor shall be liable to pay such
compensation as may be fixed by the Engineer-in-charge and the H.V.P.N. shall without prejudice to right
and remedies be entitled to deduct the amount so fixed from the amount due to the contractor from the
H.V.P.N. under this so any other contract or any account what so ever.
25. The work shall be carried out strictly in accordance with Pb. P.W.D. specifications 1990 latest edition
(including correction slip issued from time to time). The other provisions of the Tender Notice, specifications
of the Estimate and instructions of the Engineer-in-Charge shall also be applicable and binding on the
contractor.

26. The contractor shall be responsible for the housing sanitation and medical treatment of the labourers
employed by him shall carry out in these respects all rules formed on the subject.
27. No claim on account of fluctuation of price due to war or any cause shall be entertained, on claim for any
labour have been rendered idle on account of storage work or any other reason shall be entertained subject
to the provision of clause.
28. The GST on work contract & income tax, labour cess will be deducted from the bills of contractor as
applicable.
29. If the contractor failed to commence the work within one month of stipulated date of commencement due to
any his fault his earnest money will be forfeited and no claim whatsoever will be entertained besides
imposing other condition of risk purchase covered under NIT.

Contractor Witness Executive Engineer,

TS Division, HVPNL Sirsa.

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