OUTLINE

A. Develop Halal Assurance System (HAS)

B. Preparation of HAS Documentation
C. HAS Implementation
D. HAS Evaluation
 A. DEVELOP HAS
1. Understand Requirement of Halal
Certification (HAS 23000)
2. Identify Company Business Process
3. Identify Critical Activity
4. Identity Company Documentation
5. Identify Gap Analysis
 Understand Requirement of Halal
Certification (HAS 23000)
 Development of HAS shall comply with the requirements of
halal certification stated in HAS 23000:
 Policy and procedure of halal certification
 11 criteria of HAS
 LPPOM MUI facilitates companies wishing to understand halal
certification requirements by publishing series books of HAS
23000 and conducting HAS Training.
 After following HAS external training, the company may
conduct internal training and interdivision meetings to
disseminate the understanding of halal certification.
 Identify Company Business Process
– Holding company with many manufacturing sites?
– Single manufacturer?
– Toll or Contract Manufacturer?
– Original Equipment Manufacturing (OEM)
– Slaughterhouse?
– Logistic?
– Catering services?

Differences of content
and HAS implementation
 Identify Critical Activities
 Each company has different critical activities,
depend on Business Process
 Examples:
 New material selection
 Purchasing
 New product development
 Checking of Incoming Material
 Production
 Storage
 Transportation
 Identify Company Documentation
 Collect all documents from the system
that has been applied by the company,
including the recording process, material
documents and list of products
 Identify documents and records relating
to 11 criteria of HAS
→ Useful for doing gap analysis

The existing documents can be a benchmark of

preparation of HAS documentation
Example of Documents Related to HAS
• Quality policy/food safety policy
• Appointment of quality/food safety
management team
• Training procedure
• External/internal training schedule
• Approved Supplier List
• Supporting document of raw
materials
• Procedure & record of new material
selection
• Procedure & record of purchasing
• Procedure & record of incoming
material checking
• Procedure & record of production
• Procedure & record of equipment
cleaning
• Procedure & record of storage
• Procedure & record of
transportation
• Procedure & record of new product
development
• Procedure & record of new factory
development
• Procedure & record of traceability
• Procedure of non conformance
product handling
• Procedure of internal audit
• Procedure of manajement review
 Gap Analysis
Gap analysis aim to make comparison between existing/current
systems in the company with HAS criteria
Criteria of HAS 23000

Gap

Current System

If there are still gaps → must develop system to meet HAS criteria
Gap analysis is also useful to integrating HAS with current systems
 Example of gap analysis result :

No HAS Criteria The Current System Gap Corrective Action

1 Halal Policy Quality and food Yes Establish halal policy or

safety policy is integrate halal policy into
available. the existing quality and
food safety policy.
2 Halal Quality Yes Appoint halal team or
Management management team add working scope or job
Team is available. desk related halal into
quality management
team.
3 Training and Training SOP is Yes Enrich training SOP by
Education available but has adding halal training as
not covered halal the scope.
training.
Example of gap analysis result (con’t) :
No HAS Criteria The Current System Gap
4 Material List of all materials Yes
used is available but
has not analyzed its
compliance to HAS
requirements of halal
material.
5 Product Products name have No
met HAS criteria.
6 Production Sharing facility Yes
Facility between halal and non
halal product
(containing porcine
material).
Corrective Action
Check the compliance of
material to HAS
requirements. Should there
any non compliances, RnD
team shall find substitution
of the existing material.
-
Alternatives:
• Stop non halal production
and execute halal
cleaning procedure.
• Invest dedicated line for
halal production.
Example of gap analysis result (con’t) :
HAS
No The Current System Gap Corrective Action
Criteria
7 Written ISO 9001 and 22000 procedures are Yes • Revise current
Procedure available but have not yet covered procedure by
for Critical requirements of HAS. adding HAS
Activities - Selection of new material procedure has requirements
not accommodated the approval of new into related
material to LPPOM MUI prior to be used. critical activities.
- Purchasing procedure has not refered to • Create new work
LPPOM MUI approved-material list . instruction or
- New product development procedure has revise the current
not accommodated certification step for form to be
every new product under the same brand
adjusted with
HAS
prior to be launched.
requirements.
- Incoming material checking SOP has not
covered checking of the name of producer
and its country origin as well as specific
halal logo on the packaging (if required)
Example of gap analysis result (con’t) :

No. HAS Criteria The Current System Gap Corrective Action

8 Traceability Traceability procedure Yes Revise traceability
and system is procedure and add into
available but can only the system to afford
be traced up to the tracing the producer name
supplier name of of material.
material.
9 Procedure for Procedure of Yes Revise procedure by
handling non withdrawal and adding definition of non
conformity handling non conformity halal products
halal product conformity in term of and its handling to ensure
quality is available. the products cannot be
reworked, cannot be
claimed as halal products,
and cannot be sold to
customer requiring halal
products.
Example of gap analysis result (con’t) :

No. HAS Criteria The Current System Gap Corrective Action

10 Internal Audit Internal audit Yes Revise current internal
procedure for ISO audit procedure by adding
9001 and 22000 internal halal audit
system is available requirements and to be
and scheduled once a scheduled every 6 months
year. and result of it shall be
reported as periodic report
in every 6 months.
11 Management Management Yes Add the inputs of
Review procedure is available management review with
and scheduled once a HAS review including
year in term of quality complete format of its
and food safety minutes meeting.
review.
B. PREPARATION OF HAS DOCUMENTATION

1. HAS Manual

2. HAS Procedure

3. HAS Record/Evidence

Preparation of HAS documentation is required to ensure

HAS implementation is run directed, controlled and
measurable
 1. HAS MANUAL

• HAS manual → document that describes how the company

meets 11 criteria according to the scope of HAS in the company
• Characteristic → must separate from the other manual system
• Can be made based on the gap analysis of HAS
• Can be made in parallel with the preparation of HAS procedures
• HAS Manual is then used as guidance in HAS Implementation
• During the audit, the auditor of LPPOM MUI will verify the HAS
Manual compared to HAS 23000 and its implementation
 Format of HAS Manual

• The contents of HAS manual is consist of written the

company's way to meet 11 HAS criteria.
• The company may writes brief description on how it
meets 11 HAS criteria and may write procedure
name/number which is referred.
• The format of HAS Manual is free, can refer to
company's document format.
EXAMPLE OF HAS MANUAL'S CONTENT

No. HAS Criteria Content of HAS Manual

1 HALAL Policy • Halal Policy that have been declared and signed by
top management.
• Description how to socialize Halal Policy to all
stakeholder.

2 Halal • Organization chart of Halal Management Team.

Management • Description of Halal Management Team and its
Team member's responsibilities.
3 Training • Description about Halal training procedure,
including external and internal training.
• Description about evaluation of Halal training.
• Reference Number of Training SOP.
EXAMPLE OF HAS MANUAL'S CONTENT

No. HAS Criteria Content of HAS Manual

4 Material • Description about material criteria used for certified
products: not coming from haram/najis materials and
critical materials will be supported by proper Halal
documents.
• Description about mechanism how to maintain the validity
of supporting documents.
5 Product • Scope of product will be certified.
• Description about product criteria: product name, product
form, sensory profile of product.
6 Production • List of production facilities used for certified product,
Facility including toll manufacturer, external warehouse (if any).
• Description about using of facility: Halal dedicated facility
of sharing facility.
• Description about facility criteria: free from najis, facility
must free or not ontacted with porcine or porcine
derivative product
EXAMPLE OF HAS MANUAL'S CONTENT
No. HAS Criteria Content of HAS Manual
7 Written • Description about procedures how to control all critical
Procedures activities always done based on Halal requirements,
for Critical including all critical activities.
Activities • SOP Reference Number to all critical activities.

8 Traceability • Description about traceability system to recognize every

product batch always produced from approved material
and produced in facility which meet with criteria.
• Reference number of traceability SOP.
9 Handling of • Definition about non Halal conforming.
Non • Description about about handling of non Halal conforming
Conforming product: must be destroyed or sell to consumer who are
Products not require halal product, can not be reprocessed or
Procedure reworked.
• Reference number of handling of non halal conforming
product SOP.
EXAMPLE OF HAS MANUAL'S CONTENT
No. HAS Criteria Content of HAS Manual
10 Internal Audit • Description about procedures how to conduct
Halal internal audit: scope and frequency of
internal audit.
• Qualification of internal auditor.
• Reference number of internal audit SOP.
11 Management • Description about procedures how to conduct
Review management review: frequency of management
review, who will attend management review.
• Reference number of management review SOP.
EXAMPLE OF HAS MANUAL
EXAMPLE OF HAS MANUAL
EXAMPLE OF HAS MANUAL
Common Weaknesses of HAS Manual
• Content of HAS Manual has not met HAS 23000
• Content of HAS Manual has not includes 11 HAS
criteria
• Content of HAS Manual has not in line with company's
business processes
Example: company has toll manufacturing but HAS
Manual has not describe what is the critical activity in
toll manufacturing
• Reference document/procedure in HAS Manual is not
updated
 2. HAS PROCEDURE
• Procedures/steps/process of the HAS implementation that are
standardized → including procedure/SOP (Standard Operating
Procedure), WI (Work Instruction), specification, standard,
schedule, internal memo, checklist or other form of working
guidelines
• Can be made separated or integrated with other system, or can
be written in HAS Manual
• Common characteristic: contained identity documents, created
and approved by an authorized person, distributed to person/
section involved, if there is a change then the available
procedure is the latest procedure
 Example of Procedure Content
• Objective
• Scope
• Reference
• Definition
• Explanation of activities: stages or steps or provisions in
the implementation of activities from beginning to end of
the process
• Records/Related Documents
• Document Approval
Step of Procedure Preparation
1. Determine the scope of procedure activities
2. Identify what activities are done and all parties/PIC involved in
these activities
3. Meet with all PICs to discuss the stages of activities
 Make a note completely how the activity is running
 Identify the beginning and the end of activity
 Identify the activity that are usually done and what should be done
according to the HAS criteria
 Make a deal if there are different activity between PIC
4. Prepare the draft of procedure according to the company’s format
5. Evaluate the draft of procedure with all PIC → make sure the
procedure can be executed
6. Approval of the procedure
 2. HAS PROCEDURE
Example of developing HAS procedures:
 Company integrate HAS procedures with other system procedures (for
example: food quality and safety) → add halal aspects into systems
that are already exist in the company
 The company separates HAS procedures from other existing
procedures, such as making special procedures/WI of HAS
 The company writes the HAS procedure in the HAS Manual
 The company has special procedures related to management of halal
product and this procedure is only valid if there is halal product
request from the customer.
For example: "WI for Indonesia Ice Cream Halal Product" which refers to
Formula Indonesian Ice Cream, List approved material ice cream Indonesia,
etc . This WI will only be run once there is an order for halal products.
 2. HAS PROCEDURE
Example of developing training procedures:
 SOP of internal training has covered fulfillment of internal
halal training requirements once a year and this SOP is also
applied to fulfill training requirements for other system.
 SOP of internal training has not covered fulfillment of internal
halal training requirements once a year, but related to halal
training has been written in the HAS Manual and internal halal
training is always scheduled at least once a year
 SOP is made specifically on the implementation of halal
training
 2. HAS PROCEDURE
Example on preparing procedure for new material approval:
 The company establishes SOP/WI containing steps of new material
approval through inquiry materal menu in Cerol (except positive list
material or material which having MUI certificate and listed in LPPOM
MUI’s website).
 The company modifies the existing form of new material approval by
adding requirements of new material approval according to HAS
criteria
 The company doesn’t have SOP/WI regarding new material approval
but in HAS manual stated that Halal Coordinator will get the alert
through email from procurement department once there is a new
material to be further approved according to HAS criteria.
 EXAMPLE of
HAS PROCEDURE
 Common Weaknesses of HAS Procedure
• Content of HAS Procedure has not met HAS 23000 criteria
Example: the frequency of halal internal audit that stated in internal audit
procedure only once a year
• Content of HAS Procedure is different with HAS Manual
Example: the frequency of halal internal training that stated in HAS
Manual is twice a year, but the training procedure only once a year
→ the criteria for internal training is once a year, so company can revise
HAS Manual or revise procedure according to company’s need
• Content of HAS Procedure is different with actual process
Example: incoming material checking procedure already describe the
activity of checking whether material is suitable with Halal Material List,
but the actual process is only checking the label without checking the
suitability with Halal Material List
 3. HAS RECORD/EVIDENCE
• Evidence: proof/record or results obtained from the
implementation of procedure → including form, checklist,
logbook, planning, report → already filled
• HAS evidence can be combined with evidence for other system
• Common characteristic: contained identity records, stored
safely, can be searched with ease, retention as needed or in
accordance with the validity period of the Halal Certificate (to
be available during an external audit), disposed in accordance
shelf life with supervision
EXAMPLE of HAS RECORD/EVIDENCE
 Evidence of halal policy socialization to employee through banner and
to supplier through email
 Evidence of appointment letter of halal team including duties and
responsibilities for each team member
 Evidence of internal training execution such as attendance list, training
material, training evaluation, and keep an external training certificate
 Evidence of screening porcine free material and facility which then
declared as “porcine free facility” statement.
 Supporting documents for all material used (except positive list
material)
 Evidence of new material selection process
 Evidence of incoming material checking process
 Evidence of production process, including materials used and location
of production facilities
EXAMPLE of HAS RECORD/EVIDENCE
Common Weaknesses of HAS Records
• Cannot be searched with ease → already disposed or the
process is not recorded yet
• HAS Records has not met HAS 23000 criteria
Example: record of halal policy dissemination is not complete
• HAS Records is different with HAS Manual & HAS Procedure
Example: the frequency of halal external training that stated in HAS
Manual & HAS procedure is once in two year, but the last halal
external training was conducted 3 years ago
• Incomplete or inconsistent record filling
 C. HAS IMPLEMENTATION

• HAS Document (Manual, procedure, form) which have

been arranged by company should be socialized to
related parties, for example: Management, Halal
Management Team or employees involved in critical
activities
• HAS document then used as a reference in daily HAS
implementation and company keep the records of its
implementation
Common Weaknesses of HAS Implementation &
The Possible Corrective Action
Common Weaknesses The Possible
of HAS Implementation Corrective Action
Implementation of HAS is different Revise form, socialize procedure to
with HAS Manual/HAS Procedure PIC
Update HAS 23000 by checking the
Implementation of HAS is not comply
LPPOM MUI’s website and follow
with updated HAS criteria
external training regularly
Conduct halal training to the new
Changing of PIC (person in charge)
PIC and evaluate the competency
but he/she doesn’t understand HAS
after training
The result of internal audit has not Adding periodical report process
been delivered to LPPOM MUI as a into the internal audit procedure
periodical report twice a year and ensure the PIC understand that
D. HAS EVALUATION
The implementation of HAS is evaluated regularly through internal
audit, process monitoring, material monitoring, etc.

Collect and verify the evidence of HAS implementation

◙ Review of documents and records

◙ Observation

◙ Interviews
HAS Evaluation :
– Is there any deviation between those written in
HAS Manual/procedure and its implementation?
– Is there sufficient evidences for the HAS
implementation?

Effective?