A Sales Organisation is assigned to ONE company code Company Code

A Plant can be assigned to ONE Company Code

A Plant can be assigned to MANY Sales Organisations/Distribution Channels Sales Organisation Distribution Channel
A Plant can be assigned to MANY Shipping Points
A Shipping Point is assigned to one or MANY Plants Division

A transportation planning point is an independent unit and is not linked to other org units Delivering Plant
Transportation planning point is linked to only ONE company code
Transportation planning point processes and monitors shipments Shipping Point
Each shipment is created by a single transportation planning point
Departure Zone
Distribution channel can be assigned to MANY Sales Organisations
A Company Code can be assigned to MANY Plants
A Sales Office can be assigned to MANY Sales Areas Configuration
Assign sales organization to company code ONE
Sales Organisation Assign distribution channel to sales organization
Distribution Channel Assign division to sales organization
Distribution Plant (same plant can be linked to many SO/DC combos) Assign sales office to sales area
Assign sales group to sales office
CO - PA Assign sales organization/distribution channel - plant
Operating Concern (Africa) Assign sales area to credit control area
Controlling Areas (Africa) Assign Business Area To Plant And Division
Company Codes (South Africa) Assign warehouse number to plant/storage location
Sales Organisations (Gauteng) Assign shipping point to plant
Assign plant to company code ONE
Credit Control Area
Sales Area (combo of Sales Org/Dist Channel/Division) Customer Master
Sales Office General Data (Client)
Sales Group Sales Area Data
Company Code Data
Business Areas are optional and used for internal reporting
Can contain several company codes or have several BA's in one company code Address is the only info updated in docs when changed in Cmaster
Flag 'default sold to party' to let temp STP go into Sales Orders
Complete/Partial delivery indicator found in the Customer Master
Business Areas are determined by:
Plant / Item Division Material Master
Sales Area Sales Org Views valid for Sales Org and Distribution Channel
Sales Organisation / Distribution Channel / Item Division Sales Gen/Plant valid for Sorg, DC and Delivering Plant
ASAP Customer - Material Info Record
Default delivering plant
Phase 1 Project Preparation Delivery tolerances
Starting project Partial deliveries
Identifying team members Cross ref customer material number to our number
Developing high level plan Proposal at item level made from C-M info record
Phase 2 Business Blueprint
Understand business goals
Determine business requirements to support goals Output Master Data
Phase 3 Realization Layout of output defined by a form in Sapscript and assigned to output type
Implement business and process requirements based on blueprint
Customize in Baseline and Final Configuration Incompletion log shows fields where data is missing.
Phase 4 Final Preparation Available in Sales Order and Delivery
Complete testing
End User Training Representative Distribution Channel used if don’t want to differentiate
Resolve critical open issues Master data by DC.
Phase 5 Go Live and Support
Transition from Project, pre productive environment to Live productive system
Pricing Procedure Pricing Procedure contains conditions types in the required sequence
Condition types Condition Type has characteristics ie value or quantity, surcharges or discounts etc
Access Sequence Access sequence composed of one or more condition tables assigned to a condition type
Condition Tables Condition Records are created using a specific key combination specified by the condition table
Key field Combo = cond rec In customising you can set a condition type to be a group condition
Condition types to be compared are placed in an exclusion group to determine

The net price list offers the option of creating price information for a customer on a selected range of materials
The net prices are determined by simulating a billing document

You can allow a release procedure to be used when a condition table is created 'with release status' checkbox
The calculation type for a condition type is defined in customizing
You can maintain long texts in the condition records for pricing and agreements (no copy on reference create)

Excluded Materials Material Exclusion - used to ensure that the customer does NOT receive certain materials
Permitted Materials Material Listing - used to ensure that the customer ONLY receives certain materials
Both of these are controlled by the condition technique

Condition Technique is used to determine Pricing, Texts and Outputs.

Condition Categories: A condition table defines the combination of fields (the key) that identifies an individual condition record
Pricing
Discounts A condition record allows you to store and retrive data. All prices, discounts and surcharges for automatic
Surcharges pricing must be stored in condition records
Freight
Taxes An access sequence is a search strategy used to find valid data for a particular condition type

A pricing procedure is used to define a group of condition types in a particular sequence

It determines which sub totals appear during pricing
It determines which bases the system uses to calculate percentage discounts and surcharges
It determines to what extent pricing can be influenced manually

Header Condtions Automatic pricing does not take header conditions into account
Can only be entered manually at sales order processing
You cannot create condition records for them???? Check
Can have be assigned an access sequence
Can be group conditions
Header conditions are valid for all items
Automatically distributed among items based on NET value
Can be distributed among item evenly or based on portion of total net value
Pricing behaviour is configured in the Pricing Type
Group Conditions In customizing you can set a conditon type to be a group condition
Can only be assigned at item level? Check???
The condition base value is calculated as the sum of the individual items within one group

The Pricing Procedure Controls:
Sequence of condition types
Mandatory condition types
Manually entered conditions
Statistical condition types
In Pricing Procedure the Reference Level is used to get Subtotals
You can attach requirements (requirement rule) to an Access Sequence
Net Price List creates Price Information for a customer on a selected quantity of materials

Condition indexes MUST be activated

Condition Type Controls:
Access Sequence used Tax Determination:
Minus/Plus sign Business Transaction
Priority of manual condition types Tax Liability of the Ship to Party
(over automatic condition types) Tax Liability of the Material
Calculation Type
Fixed amount Material Listing: used to ensure customers receive only certain materials
Percentage Material Exclusion: used to ensure customers DO NOT receive certain materials

Scale Base Type:

Value A transaction variants is made up of screen variants
Weight Transaction variants are only allowed for screen transactions
Quantity
Volume
Time Period

Determination of Pricing Procedure Automatically

Customer (You specify the customer pricing procedure in the customer master record for each sales area)
Sales Document Type (You specify the document pricing procedure for each sales document type and billing type)
Sales Area (allocate the customer determination procedure and the document pricing procedure to a pricing procedure within a sales area)

Condition exclusion - best/worst price comparison

Condition update - set maximum condition value or number of order
Condition Supplement - several condition types to be accessed together
Sales Order Document Type Controls: During Sales Order Processing, the system carries out basic functions, such as:
Number Assignment Delivery scheduling
Default Functions: Date, Delivery Type, Billing Type, Blocks Transferring requirements to materials planning (MRP)
Mandatory Reference Calculating pricing and taxes
Partner Determination Sales Information System
Pricing ie is customer-material info rec used Checking credit limits
Output Types Available Outputs
Allowed Item Categories Texts
Incompleteness Availability Check
Free Date
Determining Materials Sales Order Document Types:
Enhancement for Contracts Standard Order
Checks: Division, Open Quotes/Contracts/Info Record Contract
Note: Pricing Procedure can be assigned to Doc type Cash Sales
Rush Order
Free of Charge delivery
Returns
Consignment Fill up
Credit/debit request
Sales Order Item Category Controls:
Completion Rule (when item is considered completed) Determination of Sales Item Category Automatically:
Item level Partner Determination Sales Order Type
Text Determination Item Category Group (Material Master)
Incompletness Item Usage
Schedule Lines allowed High Level Item (superior item)
Pricing Relevancy ie is carried out or not Basically from the Order type & Material
Billing Relevancy ie is billing carried out
Delivery Relevance ie material or text item
BOMS In config you link Sales Order types to Sales Areas
Is difference allowed from header levels In an order, Sales Area can be entered manually or determined from Customer Master
Message if item cannot be fully delivered of the Sold to Party
Output If several Sales Area options then choose from list
Billing Block Can create Customer Master from within Sales Order

Schedule Line Category Controls: Determination of Schedule Line Automatically:

Availability check Item Category
Goods Movement Type for GI MRP Type
Delivery Relevance
Purchasing (ie PR auto created) Cross division sales must leave division out of the header. Must be allowed by Doc type
Requirements Transfer to MRP
They are assigned to Item Categories
Determination of Delivering Plant Automatically: Pricing Types in Sales Order are:
Customer Material Information Record A - copied from REF updated with scale
Customer Master for Ship to Party B - perform new pricing
Material Master Record C - manual elements copied others are redetermined
If not found then no plant proposed and thus no ship point, avail check G - only tax redetermined
H - only freight redetermined

Determination of Route Automatically:
Departure Zone from Customizing for Shipping point (JHB)
Shipping Condition from STP Customer Master (ASAP)
Transportation Group from Material Master (Train)
Transportation Zone from Ship To Party Customer Master (Durban)
Note: Weight causes redetermination of the route
Before changing a Sales Document Type Check that:
There are no subsequent docs
Item category can be changed
Sales Doc not created from contract or service notification
Sales doc is not a status relevant subsequent document

Determination of Delivery Schedule Automatically: Availability Check control:

Order Date Control elements must be maintained in customising
Material Availability Date Relevant assignments must be made to the sales transactions
Loading Date
Goods Issue Date
Delivery Date

Account Group on Customer Master Controls: Account Groups:

Number Range 0001' - Sold to Party1
Internal or External Number Assignment 0002' - Ship to party
Input screens and fields for partner functions 0003' - Payer
Field Selection 0004' - Bill to party
One Time account
Output
It can be automatically proposed

Movement Type Controls (found in Schedule line) What controls delivery item scheduling
the type of the material movement ie GR, GI, STO Transit time
enables system to find posting rules for account postings Pick/pack time
updating of quantity fields Loading time
updating of stock and consumption accounts Transportation lead time
determining which fields are displayed during document entry

Determination of Tax Rate in a Document Cash Sales:

Business transaction - domestic or export/import Payment made at time of the order (invoice printed)
Tax liability of the ship to party Order and delivery created at the same time
Tax liability of the material GI posted at later date to avoid delays
Uses billing doc type CS which has:
Quantity diff - complaint due to damaged or substandard goods no output determination
Price diff - complaint due to wrong pricing no price determination
Returns - dissatisfied customer FI posting made to cash settlement

Third party order processing flow:

Sales order (Order type OR, Item cat IC, Sched line SL)
Auto PR
PO
OBD
GR
MM Invoice Verification
SD Billing

In customising for Sales Doc types the 'incompete messages field' controls if incomplete documents can be saved or not

Credit Memo Request - Billing Block - Release - Credit Memo

Reason for rejection used to control if item appears in credit memo with zero value or not at all
Delivery Type Controls: Determination of Delivery Type Automatically:
Number Assignment Copying Control Table specify link between SO types and delivery types ie OR - LF
Text
Reference to Order
Picking Determination Rule ?? Outbound Delivery contains items with SAME Shipping Point
Which screens to present
Partner
Output
Route RE-detemination
Relevant for shipment or transportation processing
Delivery split by Warehouse number

Delivery Item Category Controls: Determination of Delivery Item Category Automatically: (when not copied from Sales doc)
Picking Relevancy Delivery Type
Text Item Category Group (Material Master)
Packing Control Item Usage (additional usages)
Availability check
Check minimum delivery quantity The copying control table specifies which item categories are copied from Reference docs
Picking location determination Always the same item categories if allowed ie TAN - TAN
Check for overdelivery
Auto batch determination
Relevant for proof of delivery

Delivery Scheduling determined by: Delivery Scheduling: can specify for Sales Document Type and the Shipping point if delivery
Order date scheduling is to be carried out. Can specify if Pick/Pack time and or loading time is carried out
Material Availability (sufficient goods available)
Loading Date (picking/packing completion date)
Goods Issue Date (from delivering plant)
Delivery Date (arrival date at customer)

Picking Location determined by: (MALA Rule) Copy Control Table specifies:
Shipping Point Which Sales doc types are copied into deliveries
Plant Which Item categories are copied into deliveries
Storage Condition (ie cool) What Conditions data is copied into deliveries
Rules for combining orders into one delivery
Which data is to be transferred
Routes Whether the ref doc in recorded in the document flow
Route does not influence the transportation schedule
Determines the means of transport and the legs involved.
Shipment = collection of inbound or outbound deliveries shipped together.
All deliveries in a shipment must have the same shipping conditions

Shipment Type controls: It is the transportation scenario ie air from plant to customer
Number Assignment
Texts
Output
Shipping Type (ie truck, train etc)
Leg Determination
Leg Indicator
Copying Rule
Planning Profile
Split Profile
Completion Type

Whether Shipment can be created is controlled by the transportation relevance of:

Delivery Type
Item Category
Route

Individual Shipment - one or more IB/OB deliveries, one mode of transport, shipment doc
Collective Shipment - same but one or more points of departure and arrival
Transportation Chain - several modes of transport used

Shipment Document Functions:

Combining Inbound deliveries to form inbound shipments
Combining Outbound deliveries to form Outbound shipments
Assigning Service Agents, modes of transport, shipment types
Deadlines
Shipment stages
Shipping units
Output
Texts
Partner info

Determination of Shipping Point Automatically (normally determined in the Sales doc)

Shipping Condition field from Sales doc type or from Sold To Party Customer Master (shipping requirements)
Loading Group field from Material Master (loading equipment)
Delivering Plant from CIR, CM or MM
Determination of Picking Location Automatically (happens during Shipping Processing)
Shipping Point
Plant
Storage Conditions

Shipping points definition (one delivery processed by single shipping point)

Shipping points are responsible for scheduling and processing
deliveries to customers as well as replenishment deliveries
to own warehouses.
Assigned to one or more plants, subdivided into loading points

Shipments can be created:

Manually
Via a planning proposal
Via collective processing plan
Via external interface

Only one shipment cost doc per shipment doc allowed

Shipment must have at least planned status before

a cost document can be created
Billing Type Controls:
Number Assignment
Paratner Functions
Texts
Outputs
Rebates
Posting Block
Account Determination
Cancellation Billing Type
Invoice List Type
Special features of the FI interface

Pricing Types in the billing document determined by:

Billing Type
Item Category

Pricing Types in billing doc are:

A - copied from REF updated with scale
B - pricing redetermined
C - manual elements copied others are redetermined
D - all copied with no changes
G - only tax redetermined
H - only freight redetermined

Billing Due List used selection criteria as a basis for combining the transactions to be billed

To process invoices on specific dates (periodically)

maintain billing dates in the factory calendar
enter factory calendar in the customer master record of the payer

SAP tries to combine transactions into one billing doc but will split invoice if header data not identical

Invoice List allows for invoices to be sent to payer at certain times

Billing plan:
Periodic billing (ie rentals)
Milestone billing (spread)

Billing doc - posting block - release - Accounting doc

Following can be changed in a billing doc before transfer to accounting:
Billing date
Pricing
Account determination
Output determination

Once the billing is transferred to accounting can only change the OUTPUT data.

Credit control area includes company codes

Can be centralised or decentralised

Determination of Credit Control Area in the following sequence:

User Exit (only header data considered)
Sales Area Segment from Payer master record
Sales Area
Company Code

You can only change the credit control area if no subsequent documents exist.

Credit check can be carried out at:

Sales order (blocked)
Outbound delivery (blocked)
Goods Issue (error message)

Data Flow from Reference Docs controlled by:

Billing Types
Copying Control
Data Transfer Routines

Billing Type proposed from underlying sales document type ie OR - F2

Billing document MUST reference an existing document

To cancel a billing document you must create a cancellation document

Determination of account assignment:
Chart of accounts
Sales Organisation
Account Assignment group for payer
Account Assignment group for materials
Account Key (assigned to condition types)

Account determination procedure used depends on the billing type

Performa Invoice:
No GI required
Billing status not updated
Data not transferred to FI
Can create many of them

Rebates
For Rebates to function rebate processing must be activated for:
Sales Organisation
Payer Master
Billing Document Type

Rebate Processing Prerequisites:

Sales Organisation
Payer
Billing Type

Effects of a Billing Doc:

Accounting Doc
Profitablility Analysis
Sales Order Updated
Delivery Updated
Sales Info System Updated
Customer Credit Management Updated
Sales Order Document Type Controls: Delivery Type Controls: Billing Type Controls:
Number Assignment Number Assignment Number Assignment
Default Functions: Date, Delivery Type, Billing Type, Blocks Text Paratner Functions
Mandatory Reference Reference to Order Texts
Partner Determination Picking Determination Rule ?? Outputs
Pricing ie is customer-material info rec used Which screens to present Rebates
Output Types Available Partner Posting Block
Allowed Item Categories Output Account Determination
Incompleteness Route RE-detemination Cancellation Billing Type
Free Date Relevant for shipment or transportation processing Invoice List Type
Determining Materials Delivery split by Warehouse number Special features of the FI interface
Enhancement for Contracts SIS updated or not
Checks: Division, Open Quotes/Contracts/Info Record
Note: Pricing Procedure can be assigned to Doc type

Sales Order Item Category Controls: Delivery Item Category Controls:

Completion Rule (when item is considered completed) Picking Relevancy
Item level Partner Determination Text
Text Determination Packing Control
Incompletness Availability check
Schedule Lines allowed Check minimum delivery quantity
Pricing Relevancy ie is carried out or not Picking location determination
Billing Relevancy ie is billing carried out Check for overdelivery
Delivery Relevance ie material or text item Auto batch determination
BOMS Relevant for proof of delivery
Is difference allowed from header levels
Message if item cannot be fully delivered
Output
Billing Block

Schedule Line Category Controls:

Availability check
Goods Movement Type for GI
Delivery Relevance
Purchasing (ie PR auto created)
Requirements Transfer to MRP
They are assigned to Item Categories
Determination of Sales Item Category Automatically:
Sales Order Type
Item Category Group (Material Master)
Item Usage
High Level Item (superior item)
Determination of Delivery Item Category Automatically:
Delivery Order Type
Item Category Group (Material Master)
Item Usage (additional usages)
# Question
1 In the customer order cycle inventory is reduced during:
2 The following happens at post Goods Issue:
3 Which of the following are true of a Sales Organisation:
4 Standard Customer order management process consists of:
5 Which of the following are true of Customer Master Data
6 A plant in the Sales Order is proposed in the sequence:
Options
A Sales
B Picking
C Delivery
D Goods Issue
E Billing
A Billing Doc created
B FI Doc created
C Billing doc due list performed automatically
D Sales doc status are updated
E Delivery requests and inventory updated
A Can be assigned to one or more plants
B Can be assigned to one controlling area
C Can be assigned to only one company code
D Can be assigned to many shipping points
E Is part of the Sales Area
A Sales order, delivery, billing, complaints
B Sales order, GI, billing, complaints
C Sales order, Delivery, complaints
D Sales order, delivery, billing, payment
E Quote, Sales order, delivery
A Bill to party, payer, ship to party, sold to party
B Exists in a Sales Area
C Exists in a Plant
D Critical to the customer order management cycle
E Not Critical to the customer order management cycle
A Customer, Material, Customer material info record
B Material, Customer, Customer material info record
C Customer material info record, customer, material
D Customer material info record, material, customer
Notes # Correct Answer
A Sales
B Picking
C Delivery
D Goods Issue
E Billing

A Billing Doc created

B FI Doc created
C Billing doc due list performed automatically
D Sales doc status are updated
E Delivery requests and inventory updated

A Can be assigned to one or more plants

B Can be assigned to one controlling area
C Can be assigned to only one company code
D Can be assigned to many shipping points
E Is part of the Sales Area

A Sales order, delivery, billing, complaints

B Sales order, GI, billing, complaints
C Sales order, Delivery, complaints
D Sales order, delivery, billing, payment
E Quote, Sales order, delivery

A Bill to party, payer, ship to party, sold to party

B Exists in a Sales Area
C Exists in a Plant
D Critical to the customer order management cycle
E Not Critical to the customer order management cycle

A Customer, Material, Customer material info record

B Material, Customer, Customer material info record
C Customer material info record, customer, material
D Customer material info record, material, customer
E Customer, customer material info record, material
 E Customer, customer material info record, material

7 The following happens when customer master data is changed
A All existing Sales Orders are updated
B Only open Sales Orders are updated
C All existing Invoices are updated
D Only open Invoices are updated
E None of the above

8 Sales between company code A and company code B is called: A Sales area
B Intra-company Sales
C Inter Company Sales
D Indirect Sales
E Third Party Sales

9 The shipping process supports the following: A Creation of delivery documents

B Billing
C Returns order
D Packing
E Goods Issue

10 The following are true about a Sales Order: A Contains customer and material data
B Only contains header and item
C Contains header, item and schedule lines
D Created in a Sales Area
E Allows revenue posting of documents to FI

11 Linked documents are called: A Customer order management process

B Goods Issue
C Document Flow
D Copy Control
E Sales Order

12 The following are true about Schedule Lines: A Are assigned to a sales document type
B Are assigned to an item category
C Contain the movement type
D Controls transfer of requirements and ATP checks
A All existing Sales Orders are updated
B Only open Sales Orders are updated
C All existing Invoices are updated
D Only open Invoices are updated
E None of the above

A Sales area
B Intra-company Sales
C Inter Company Sales
D Indirect Sales
E Third Party Sales

A Creation of delivery documents

B Billing
C Returns order
D Packing
E Goods Issue

A Contains customer and material data

B Only contains header and item
C Contains header, item and schedule lines
D Created in a Sales Area
E Allows revenue posting of documents to FI

A Customer order management process

B Goods Issue
C Document Flow
D Copy Control
E Sales Order

A Are assigned to a sales document type

B Are assigned to an item category
C Contain the movement type
D Controls transfer of requirements and ATP checks
E Contains delivery dates and quantity
 E Contains delivery dates and quantity

13 Schedule lines are created during the creation of: A Sales Order
B Delivery
C Transportation
D Billing
E Goods Issue

14 The following are true about the Item Category: A have pricing relevancy
B have billing relevancy
C Item number counter
D Schedule lines
E Delivery relevance

15 Item Category determination is done using: A Order type, Item category usage, Item category group, item category
B Order type, MRP type
C Order type, Item category group, Item usage, High level item
D Item category, Item category group, High level item
E Item category, MRP type

16 Schedule Line determination is done using: A Order type, Item category group, Item Category
B Order type, MRP type
C Order type, Item category group
D Item Category, Item Category group
E Item Category, MRP type

17 The Sales document type controls the following: A Plant determination

B Number assignment
C Relevancy for picking
D Default billing document type
E Default delivery document type

18 Which of the following statements are TRUE: A A sales office can only be assigned to one sales area
B A plant can be assigned to only one company code
C A distribution channel is assigned to many sales organisations
D Customer master data is only created for SD
A Sales Order
B Delivery
C Transportation
D Billing
E Goods Issue

A have pricing relevancy

B have billing relevancy
C Item number counter
D Schedule lines
E Delivery relevance

A Order type, Item category usage, Item category group, item category
B Order type, MRP type
C Order type, Item category group, Item usage, High level item
D Item category, Item category group, High level item
E Item category, MRP type

A Order type, Item category group, Item Category

B Order type, MRP type
C Order type, Item category group
D Item Category, Item Category group
E Item Category, MRP type

A Plant determination
B Number assignment
C Relevancy for picking
D Default billing document type
E Default delivery document type

A A sales office can only be assigned to one sales area

B A plant can be assigned to only one company code
C A distribution channel is assigned to many sales organisations
D Customer master data is only created for SD
E A sales document type can only have an internal number range
y group, item category

High level item

es organisations

nal number range

 E A sales document type can only have an internal number range

19 A movement type is assigned to: A Sales Document

B Item Category
C Schedule Line
D Delivery
E Goods Issue

20 In a Sales Order a dilivery block can be assigned to: A Sales Document

B Item Category
C Schedule Line
D Delivery
E Goods Issue
A Sales Document
B Item Category
C Schedule Line
D Delivery
E Goods Issue

A Sales Document
B Item Category
C Schedule Line
D Delivery
E Goods Issue