SAP FICO Project Charter

A. General Information

Project Title: SAP Implementation in Harley-Davidson Vehicle and Powertrain, Kansas City,
MO
Implementing SAP ERP systems for our client Harley-Davidson Vehicle and
Brief Project Powertrain, Kansas City. We are using ‘Big Bang’ Approach and
Description: implementing MM, SD, FICO and BI to support strategic goals.
Consultant SAP FICO Teams
Project Manager Bimal
Project Start to Version:
Finish 03/30/2019-----

B. Project Objectives:

 Deploy the latest technology and processes with the lowest possible ecological footprint
 High level of accuracy in finance, procurement, and distribution back-office functions
 Real-time access to data from anywhere to accelerate decision making and planning processes
 Creating timely and accurate reports for better financial decision making.
 Establishing secure and reliable systems that are easy to use and maintain.
 Adopting best practices from SAP in daily business activities to be recognized among the best in
the industry.

C. Assumptions

 It is assumed that SAP R/3 meets the business requirements of the Novartis and Novartis will
adopt SAP R/3 standard processes.
 SAP PAP Team will follow the ASAP methodology to implement R/3 at Novartis.
 ETL process will be used extract data from source to target. Bex Query designer will design
the query and analyzed that data with Bex analyzed to different type of report.
 BASIS Consultant will create different type of Profiles and roles with privileges.
 All policy decisions and project issues requiring resolution will be resolved by the
implementation team whenever possible. Issues and decisions not resolved by the
implementation team will be escalated to the Steering Committee.

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 SAP FICO Project Charter

D. Project Scope
The project scope is defined in three domains:
1. Functional Scope: defined by the business functions proposed for implementation.
The following list contains the SAP modules that are to be included in the scope of this project, which
in turn will be utilized to meet Novartis’s business objectives. The precise details and processes will be
determined, documented, and agreed upon during the Blueprint phase.
FICO - helps employees to manage data involved in any financial and business transactions in a
unified
system. GL Accounts in SAP records all business transactions in SAP system that is fully integrated
with all other operational areas and ensures the accounting details are always complete and accurate.
It supports Automatic posting of all sub-ledger items to appropriate recon accounts like AP, AR Real
time evaluation and reporting of current accounting data through GL account detail display ,Financial
statements and other analysis
Accounts Payable application component record and manage accounting data for all Vendors (whom
we pay).It is also integral part of purchasing system and hence deliveries and invoices are managed
according to vendors.
Account receivable application component is used to record and manage accounting data for all
customers. It supports credit management and is also integral part of SD sales and distribution

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 SAP FICO Project Charter
component.
FI-Bank Accounting includes the management of bank master data, cash balance management
(check and bill of exchange management), and the creation and processing of incoming and outgoing
payments. It is possible to freely define all country-specific characteristics, such as the specifications
for manual and electronic payment procedures, payment forms, or data media.
MM - speeds up the procurement and material management activities making the business run
smoother with complete time and cost efficiency.
SD – From standard order to cash including sales order, contracts, scheduling agreements, shipping,
credit and debit memos and billing.
BI - raw data is cleansed, stored and applied with business logics to be useful for enterprise users to
make better business decisions. FI, SD, MM different modules customized and integrated reporting.
We will report on best-selling product of particular month, stock trend.
Extracting Data from ECC to BI
1. Activating data source in ECC using tcode - RSA5 so that the data source will be available in RSA6
2. Replicating the data source In BW system
3. Creating Info package for the data source.
4. Creating Transformation between data source & Target info providers (DSO/Info cube etc.)
5. Creating DTP between them
6. Scheduling the Info package, so the data will be available in PSA
7. Executing the DTP, so that ECC data is available in BW system.
When data ready for reporting in BW then Open Bex Query design to design the query according to
the client requirement. Bex Analyzer then Analyze that Query and Give us Report in MS Excel or Web
format.
2. Technical Scope: defined to support the defined functional activities. As per the discussion with the
client, the requirement is of a 2 server landscape, development DEV and production PRD. DEV will
have client 600 for development (Golden Client), 700 for unit testing and 800 for Sandbox testing.
Transaction codes used are SCCL, SCC4.
Create roles and profiles for various business areas FICO, SD, MM & BI consultants and users using
tcodes PFCG and SU01.
ZFIConsult ZFIUsers
ZCOConsult ZCOUsers
ZSDConsult ZSDUsers
ZMMConsult ZMMUsers
ZBIConsult ZBIUsers
3. Geographic and Organizational Scope: defined by the locations within Canada into which
Novartis is planned to implement these functions.
The SAP system will be installed, configured and implemented in Toronto Ontario only. The system
will be installed centrally in Toronto alone and will be accessed remotely by the other offices and
locations, via leased line or DSL connection. We are going to use two company code for intercompany
transactions.

List any requirements that are specifically excluded from the scope.

The modules listed above under scope section alone will be implemented to meet the business
requirements of Novartis. Other modules like PP are excluded from the scope of the project.

E. Project Milestones
Milestones Deliverables Date
Project presentation Project Charter
Business Blue Print Business Blueprinting

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 SAP FICO Project Charter
Realization Final Configuration, Integration Test, UAT
Final Preparation End User Training
Go Live and Support Production Support

F. Impact Statement
Potential Impact Systems / Units Impacted
Optimized supply chain process Inventory, sales units
Streamlined reports and analysis BI
Company stock market share increase Finance and Controlling

G. Roles and Responsibilities

Sponsor:
Name Email / Phone

Project Manager:
Name Email / Phone
BI
 Track the progress and quality of work being
performed by design disciplines
 Communicate ideas for improving company
processes with a positive and constructive
attitude, and for developing this attitude in
others
 Keep the Project Manager (PM) and others
informed about project status and issues that
may impact client relations

( FICO )
Team Member:
Name Email / Phone
BI
 end-to-end data-warehousing solution
 Granularity of data and the potential for
multiple levels of granularity
 Provide strategic planning for data
management
 Impact analysis of data change requirements
 Source View Design
 BW InfoCubes (Basic Cubes, Multi-cubes,
Remote cubes, and Aggregates) design
 BW DSO object design
 BW Process Models design
 Developing and configuring BI/BW backend
objects
 Developing the technical and functional
specifications
 Extract the data from source and store in the
Target (DTP)
 Creating different Report with help of Bex
Query Designer and analyzed the report in

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 SAP FICO Project Charter
Bex Analyzer after design the query in Bex
query design.
 Need for storing derived BW data
 Ensuring overall integrity of all BW Models
 Providing Data Administration development
standards for business requirements
analysis and BW enterprise modeling
 Logical Models
 BW Process Models
 BW Enterprise Models

MM
 Understand the business requirements,
preparing AS-IS, and TO-BE document and
sign-off with users for Business blue print
document.
 Setting up organization structure of material
management and relevant configuration like
Purchase organization, valuation area plants,
storage location, and warehouse structure
etc.
 Finalization of material groups, purchasing
groups, payment terms, Inco terms, Pricing
Procedure.
 Define and set up of Indian taxation
structure.
 Finalization of various numbers ranges for
material master, vendor master and all
purchasing and inventory documents.
 Configuration of release procedure for
purchasing document like Purchase
requisition and purchase order
 Preparation of testing document and internal
testing
 Preparation of master data templates for
various object like material master, vendor
master, excise master, Info-records, source
list, purchase order.
 Integration testing with other module PP, SD
and FI/CO.
 Preparing the cut over strategy for MM
object.
 Preparing the user manual and imparting
training to business process owners.
 Go-live preparation and post go live support.

( MM )
 Understanding the business requirements,
preparing AS-IS and TO-BE document and
sighing-off with users for BBP documents
 GAP analysis and documentation
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 Setting up Organization structure of material
management and relevant configuration like
Purchase Organization, Valuation area
plants, Storage locations
 Configuring all business processes from
Procure to Pay
 Configuration of release strategies for PR
and PO
 Setting up optimized purchasing like
automatic PO
 Creating special stocks and special
procurement types
 Preparation of test scripts and internal
testing
 Integration testing with other modules like
SD and FICO
 Preparing the cutover strategy for MM
 Preparing the user manual and user training
 Go-live preparation and post go-live support

( FICO )
 Provide information and document “AS-IS”
and “TO-BE” business process & Procedures
 Implement & Communicate the “TO-BE”
business process and change initiatives
 Crate functional/integrated system test
scripts
 Conduct User acceptance Testing
 Create end user manuals for training
 Create user authorization profiles
 Execute “GO-Live” plan
 Provide post-production support to end users

( BASIS )
 Installation of SAP modules on
Unix/oracle/SQL
 Support of day-to-day operations of SAP
systems and interfaces based on NW Stack
(ABAP/Java)
 SAP user and authorization administration;
printer administration, batch jobs, etc.
 Database system support, management, and
administration.
 Operating system support of SAP Systems
and related interfaces.
 Configure and maintain change management
(TMS)
 Apply support packages and kernel updates
 Monitoring performance and availability

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 SAP FICO Project Charter
 Technical Support to end-user community

( BASIS )
 Perform User administration and role/profile
assignment.
 Perform Role Creation, Modification and Full
trouble shooting support for the users
authorization failures in all
 SAP applications and resolving the Security
issues and support in integration testing of
Roles/Profiles.
 Maintain the integrity of the SAP
environment by managing the SAP
Correction and Transport System (CTS) to
ensure all configuration and development
objects are promoted properly.
 Distribute the online SAP user workload and
monitor and manage the SAP background
job workload.
 Perform OSS / SAP Service Marketplace:
Searching notes & creating OSS messages
for the respective queries to improve the
Performance. And software download,
Maintain System Data, License Key &
Maintenance Certificate, Developer & object
registrations and connection maintenance
etc.
 Starting and Stopping SAP Instances
 Preventive Maintenance activities - Support
Pack/Plug-in implementations, Kernel
upgrades, OSS note applications and to
apply support pack for Java using JSPM.
 SAPGUI/SAPLGPAD troubleshooting and
/upgrades/installations.
 Prepare and maintain system
documentation, procedures, and standards.
 Perform SAP Database Administration –
Space management, database
reorganizations, design and implement
backup and restore strategy, maintain
database security, administer database
performance, database problem
determination and resolution, etc.
 Perform SAP Installation, Post installation,
client administration, System Refresh and
Post-Refresh activities as required.
 Perform parameter modification, Buffer,
memory management, performance tuning
and troubleshoot.
 Perform SAP Licensing – Identify inactive

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 SAP FICO Project Charter
user, user classification and prepare System
Measurement result for SAP Global Audit
team.

( SD )
 Preparing Business Blueprint for
implementing the project through Gap
Analysis
 Configuring Master Data, Sales Orders
including scheduling agreements, contracts
and Pricing.
 Configuring integration points with MM and
FICO.
 Creating Functional Specification RICEF
Documents.
 Providing End user Training
 Involving in Cutover to Production
 Providing Production support after Go alive.

( SD )
 Preparing Business Blueprint for
implementing the project through Gap
Analysis
 Configuring Shipping and Billing including
credit and debit memo
 Configuring integration points with MM
and FICO.
 Involving in Unit testing and Integration
Testing User Acceptance Testing
 Testing RICEF objects (Enhancements,
Forms, and Conversions).Execute Go Live
Plan
 Providing Production support after Go alive.

( FICO )
 Analyzing of the processes involved.
 Performing product-costing estimates, cost
center, profit center analysis and prepare
budget layouts.
 Configuration, testing and support in SAP
FICO module.
 Perform project enhancements; deliver
expertise in the functional module.
 Costing estimations of production, object
costing, excellent knowledge on interfacing
points with various other modules of SAP
such as SD, MM etc.
 Needs to share all experience with the other
co-workers or team members involved in the
project.
 Update and preparation of user-friendly
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 SAP FICO Project Charter
documents according to user’s requirements.

Customer:
Name Email / Phone

Subject Matter Expert:

Name Email / Phone

H. Resources
Resource Constraints
Sap implementation no customization We don’t have any ABAP programmer which
creates a limitation about customization of this
project

I. Project Risks
Risk
Project experiencing frequent delays in
deliverable completions and slippage of
deadlines by the Systems Integrator
Choosing an incorrect Systems Integrator
with limited track record of successful SAP
systems delivery in "specific SAP industry
solution" can lead to project failure on
multiple fronts
SAP System not producing correct output or
not working properly during UAT or post go-
live
Lack of business subject matter experts
causing project delays
Lack of confidence of business team in
understanding and acceptance of blueprint
and overall solution in SAP system
Mitigation Strategy
This project plan must have work breakdown structure
and should also be adequately resource leveled to
ensure that SAP skilled, SME and project architects
are not over-allocated.
Verify that SAP systems integrators for your SAP
implementation have implemented specific SAP
solutions at two or more customers in your specific
industry.
Ensure end-to-end business process in clearly
documented in BPRD documents and process flows
covering the most common business scenario as well
as all the process variants.
In project planning or blueprint phase, meet with
business stakeholders to ensure that each business
process or operational area is represented with
experienced SME.
Key business team members especially SMEs should
be part of business requirements gathering work
sessions.

J. Success Measurements
The transactions processing time will be improved by 25%
Project completion by the end of week 9

K. Signatures
The signatures of the people below document approval of the formal Project Charter. The project
manager is empowered by this charter to proceed with the project as outlined in the charter.

Customer:
Name Signature Date

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 SAP FICO Project Charter
Project Sponsors:
Name Signature Date

Project Manager: Coordinator

Name Signature Date

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