Packages Used:

MS-Access Version 7.0(For Data Base)

SYSTEM ANALYSIS

My project, "RESTAURANT MANAGEMENT SYSTEM” handles the Salary of employee.

We have set our focus on the pay slip is done in organization.

RECOGNITION OF NEED

Our first job was to look in to the requirement factor. We observed for ourselves and made
enquires as and when it was necessary to convince our self about the utility of the
computerized system for the organization. Our initial investigation convinced us about
utility of a project work for an institute.

FEASIBILITY STUDY

Feasibility study includes three aspects: Economic

feasibility. Technical feasibility.
Behavioral feasibility.

We think that the institute had absolutely no difficulty in making system available for
keeping and running the software as there were sufficient number of system were
available .And also being a institute of computer they have good number of people to
handle the software and finally institute management was also keen to computerize the
whole system.

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INTERFACE REQUIREMENT

Software Requirement

 Tally 9.

 NetBeans / FrontPage / NotePad/Dreamviewer

Hardware Requirement

 Intel 3.0 ghz or higher processor

 2 GB RAM

 10 GB HDD Space

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DATA ANALYSIS

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 Tally is an Accounting Software that helps you in maintaining Accounts and
Inventory of your office.

Basics of Accounting

Tally is an Accounting Software that helps you in maintaining Accounts and Inventory of
your office.
General Accounting
What is Accounting

“Accounting is the art of recording, classifying and summarizing in a significant manner

and in terms of money, transactions and events, which are in part, at least, of a financial
character, and interpreting the result thereof” – American Institute of certified public
accountants.

Methods of Accounting

There are two types of Accounting Systems.

1. American Method or Single Entry System.

2. English Method or Double Entry System.

1. American Method or Single Entry System.

It has further five types of accounting.

I. Assets Accounts
II. Liabilities Accounts
III. Capital Accounts or Owner’s Equity A/c
IV. Revenue or Income Accounts
V. Loss or Expenses A/c
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Methods of Recording

I. Debit the Increase in the Assets and Credit the Decrease in the Assets.
II. Credit the Increase in the Liabilities and Debit the Decrease in the Liabilities.
III. Credit the Increase in the Capital and Debit the Decrease in the Capital.
IV. Credit the Increase in the Income and Debit the Decrease in the Income.
V. Debit the Increase in the Expenses and Credit the Decrease in the Expenses.

2. English Method or Double Entry System.

Classification of Accounts

1. Personal Accounts: These accounts are those accounts which are opened by a
name of a person, firm, company, society or organization.

Rules: “Debit the Receiver and Credit the Giver”.

Types of Personal Accounts:

I. Natural Personal Accounts:

a) MAHESH’s Accounts
b) Owner’s Capital Accounts
c) Owner’s Drawing Accounts
d) Debtors Accounts
e) Creditors Accounts
II. Artificial Personal Accounts

a) Firm’s Accounts
a) Company’s Accounts
b) Organization Accounts
c) Bank Accounts
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 d) Club Accounts
e) Insurance Company Accounts
f) Government Sector accounts

III. Representative Personal Accounts

a) Outstanding Salary Due to Staff account

b) Prepaid Insurance Account
c) Accrued Income Account
d) Unearned Commission Account
3. Real Accounts: Those Business assets which can be measure in the term of money
their accounts are called Real Accounts.

Rules: “Debit what comes in and Credit what goes out”.

Types of Real Accounts:

I. Tangible Real Accounts: These accounts are those assets account which can be
touched.

a) Cash Account
b) Stock Account
c) Furniture Account
d) Land Account
e) Building Account

II. Intangible Real Accounts: Those accounts are those assets account which
can’t touch but can be measured in the term of money.

a) Goodwill Accounts
b) Patents Accounts
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 c) Trade Mark Accounts
d) Copy Right Accounts

4. Nominal Accounts: Income and Expenditure accounts of a business are called

nominal accounts.

Rules: “All the Expenses are debited and Incomes are credited”.

Types of Real Accounts:

I. Expenditure Accounts:
a) Salary Paid Accounts
b) Rent Paid Accounts
c) Bed Debts Accounts
d) Commission Paid Accounts
II. Income Accounts:
a) Salary Received Accounts
b) Rent Received Accounts
c) Commission Received Accounts
d) Interest Received Accounts
e) Bed Debts Recovered Accounts

Steps for working in the Tally

1. Create Company: In Tally this is the First task or primary task to create a
company. For this Purpose we have to select the Create Company option from
menu Gateway of Tally. After selecting the option we have to fill up the details for
the Company like Company Name, Address, Started Date, and Income Tax No etc.

2. Creates Groups: Groups are created for same type of Ledger A/cs. In Tally There
are many groups which are used for making ledgers. So in the rare cases we have
to create groups. These are the main groups in the tally.
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 I. Reserve and Surplus (Retained Earning): You can use this group heads like
Investment Allowance Reserve, Select Ledger and other such reserve
accounts.

a) Current Assets: This is the primary group that has all the current assets
accounts. It has Six Sub Groups under it.
b) Bank Accounts: It is used to hold all accounts of banks.
c) Cash in hand: It is used to hold ledger account of cash.
d) Deposits: It is used to hold assets like security deposits, rental deposits and
all other deposits made by the company.
e) Loan and Advances: It is used to hold all advances and loans of non
trading nature given by the company.
f) Stock in hand: It is used to hold certain special accounts like raw material,
finished goods and work in progress.
g) Sundry Debtors: It is used to hold accounts of companies and individuals
that give goods on credit to the company.

III. Current Liabilities: This is a primary group and is used to hold outstanding
and statuary liabilities of the company. The group has three sub groups under
it which are as follows.

a) Duties and taxes: It consists all types of taxes and duties like Excise, Local
Sales tax, Central Sales Tax, VAT etc.
b) Provisions: It is used to hold other tax provisions like Income tax,
depreciation in it.
c) Sundry Creditors: It is used to hold accounts trade creditors of the
company.

IV. Fixed Assets: This is used to keep accounts of all the fixed assets, patents,
trade tights etc.

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 V. Investment: This is used to hold ledger accounts of shares, bonus and other
securities of the company.

VI. Loan Liabilities: This is used to keep track of loan taken by the company.
This group has three sub groups which are as follows.

a) Bank OD Accounts: It is used to hold all overdraft accounts with banks.

b) Secured Loans: It is used to hold long/medium term loans taken by the
company from financial companies and Banks etc.
c) Unsecured Loans: It is used to hold the loans taken unconditionally by the
company.

VII. Suspense Accounts: This is used by many companies to maintain a suspense

ledger which keeps track of money received or paid by the companies, whose
nature of transaction is not yet known.

VIII. Miscellaneous Expenses: The loss of the company, which has not been
written off but carried forward to the next year, should fall here. However, tally
treats it as a negative profit and carries it to the profit and loss account.

IX. Branches/Division: This is used to keep the names of all companies which
may be branches, divisions of the company.

X. Sales Account: It is used to all goods sales accounts of the companies.

XI. Purchase Account: It is used to all goods purchase accounts of the
companies.

XII. Direct Income: It is used to hold ledger accounts of non‐trade income

accounts that affect gross profit.

XIII. Indirect Income: This is used to hold ledger accounts of those expenses of
the company that determine its gross profit. For example interest received and
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 commission received.

XIV. Direct Expenses: This is used to hold ledger accounts of those expenses of
the company which determine its gross profit. Expenses like salary paid to labour,
transportation, electricity bills etc.

XV. Indirect Expenses:This is used to hold ledger account of those expenses of

the company, which determine its net profit. Expenses like advertising,
maintenance of vehicles, administrative expenses etc.

3. Create Ledgers: Ledgers are actual account heads to which the transactions are
identified. You Make all voucher entries in these accounts. You have to classify all
ledgers in to groups.
4. Voucher Entries: For Making the Voucher Entries first of all we have to set the
voucher date by pressing F2 then enter the voucher date. There are various types of
vouchers in tally. Those are describes as follows: ‐
I. Contra Voucher: This type of voucher is used for Cash to Bank, Bank to Cash
and Bank to Bank Entries. Press F4 to select the voucher type.
II. Payment Voucher: This type of voucher is used for the Cash Payment Entries.
Press F5 to select the voucher type.
III. Receipts Voucher: This type of voucher is used for the Cash Receipts Entries.
Press F6 to select the voucher type.
IV. Journal: This is used for the Journal Entries like debit of credit Entries. Press
F7 to select the voucher type.
V. Sales Voucher: This is used for the Goods Sales Entries. Press F8 to select the
voucher type.
VI. Purchase Voucher: This is used for Goods Purchase Entries. Press F9 to select
the voucher type.
VII. Memo: This is used to create Memorandum or Reverse Journal Voucher. Press
F10 to select the voucher type.

5. Display Reports: There are several types of reports are generated by the tally like
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Trading and Profit and Loss Account, Balance Sheet, Inventory Reporting Ratio
Analysis etc.

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 Introduction to Tally
Tally is a Financial and Inventory Management System. Tally is one of
the acclaimed Accounting Software with large user base in India and abroad,
which is continuously growing. Tally is developed in India using Tally
Development Language (TDL). Tally software was developed by Mr.Bharat
Goenka in the year 1988.

Features of Tally

1. Accounting wihtout codes

2. Comprehensive Accounting. Maintains complete range of books of

Accounts, Final A/c’s like Balance Sheet , Profit & loss A/c, cash and
fund flow , Trial Balance and others.

3. Provides Multiple reports in Diverse formats

4. Various options for interest Calculations

5. Maintain multiple Godowns for stock management.

6. Unlimited sub-classifications to get multi-dimensional analysis and

comparatives.

7. Allow accounts of multiple companies simultaneously.

8. Multiple currencies in the same transaction and viewing all reports in

one or more currency.
9. Prints online.

10. print daybook and balance sheet and ledger , trial balance and profit and
loss a/c.

11. Backup and restore option

12. Tally is allow to cheque printing

13. Multi tax calculation like VAT, TDS, TCS, FBT, e t c .

14. Calculate Payroll calculation easily.
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 15. Use Security levels for audit purpose.

To start Tally :
Start -> Programs ->Tally 9 -> Tally 9 Release 2

Or

Double click on the Tally shortcut in the desktop to open Tally

Tally Screen Components:

1) Title Bar - Displays the version number , system date and time

2) Gateway of Tally - Displays menus, screens and reports.

3) Calculator - used for calculator functions.

4) Buttons toolbars - displays buttons that provide quick interaction with tally.
5) Minimize Button - Performs the standard windows function allowing us
to minimize tally to work on other applications.

Creating a Company

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 When Tally first loads the Gateway of Tally area is available. When no
companies are there , then the Select company option is not activated. The
cursor is placed the create company meaning that a company should be
created. Press enter in Create company option in order to create a
company.

To create a company choose create company option in the gateway of tally

screen or company information menu. While creating a new company it will
ask for the following inforamtion.
a) Directory - In this if needed we have to specify the path where the
company file should be stored in your computer. By default D:\Tally\Data
is the path taken.

b) Name - In this we have to type the name of the company.

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 c) Mailing Name - In this we have to type the mailing name, which is
used to all the letters used in Tally.

d) Mailing Address - In this we have to type the mailing address, such as

street , city, pincode for the company.

e) E-mail Address - In this we have to type the E-mail id for the company.

f) Statutory compliance for - By default the statutory compliance for India.

It is used for tax calculation for country wise.

g) Currency Symbol - By default the currency symbol Rs is taken. Since

Tally is a Indian product.

h) Maintain - In this we have to choose either Accounts only or Accounts with

Inventory

i) Financial Year - In this we have to type the starting date of the financial
year. In accountancy financial year start from April 1 of year to Mar 31 of the
next year. For example 1 april 2007 to 31 march
2008. Automatically tally adds 12 months with the starting date of the financial
year.
j) Book Beginning From - In this we have to specify the date in which the book
should be started. The date given must lie in between the financial year starting
date and ending date.
k) Tally Valut Password - In this we have to specify the password for the company, if
so the company name will not be displayed in the Select company option.
l) Use Security Control - While opening the company if we need to specify the user
name and password for protection ( ex: other person can’t open our company) ,
we can make this option to yes and specify the user name and password.
m) Base Currency Symbol - This option specifies the information about currency
used in the company. Such as Base Currency Symbol, Formal Name,Number of
decimal places, Is symbol suffix with amount, symbol for decimal portion, show
amount in Millions, Is symbol suffixed with amount etc.

Note : All the above information is not must, we can specify the important

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things and omit the others.

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