CHAPTER EXCELLENCE AWARD

No. CRITERIA CRITERIA DISTRIBUTION & DETAILS REMARKS

1. Financial Growth and Sustainability – 10%

1. Financial Statements and Remittance reports are updated – 2%

(BASIS: TIME ALLOTTED AND THE FORMAT REQUIRED BY THE FINANCE
DEPARTMENT)

Submission of Financial Statements and Remittance

Actual Performance Rating (%)
NOT ON TIME with MODIFICATION 1
NOT ON TIME with NO MODIFICATION 1.5
ON TIME with MODIFICATION 1.75
ON TIME with NO MODIFICATION 2

Financial Growth & 2. Surplus increase (Minimum of 10% over average of the last 2 years) – 5%
Sustainability 10% (BASIS: CERTIFICATION OF THE SURPLUS BASED ON THE AVERAGE FOR THE LAST
1
TWO YEARS)

Meet surplus increase

Actual Performance Rating (%)
2% and below 1
3 – 4% 2
4 – 6% 3
7 – 8% 4
9% and above 5

3. Compliance with Finance Department requirement (OR, VAT, etc) – 3%

(BASIS: LIST OF REQUIREMENT BY THE FINANCE DEPARTMENT AND TIME
ALLOTTED FOR SUBMISSION)

Submission of Financial compliance

Actual Performance Rating (%)
NOT ON TIME and WITH MODIFICATION 1
NOT ON TIME and WITH NO MODIFICATION 1.75
ON TIME and WITH MODIFICATION 2
ON TIME and WITH NO MODIFICATION 3
 2. Membership and Chapter Development – 40%

1. Membership increase (at least 5% increase) – 7%

(BASIS: CERTIFICAITON OF ACTUAL MEMBERSHIP OF THE CHAPTER AS OF DATE BY
THE MEMBERSHIP DEPARTMENT)

Membership increase
Actual Performance Rating (%)
1% and below 1.5
2% 2
3% 4.5
4% 5.5
5% and above 7

2. Membership activities participation rate 10%

(BASIS: ACTUAL / AVERAGE NUMBER OF PARTICIPANTS PER ACTIVITIES)

Membership activities participation rate

Actual Performance Rating (%)
2% and below 1
3 – 4% 2
5 – 6% 3
7 – 8% 4
9% and above 5
Membership and
2
Chapter 40%
Development 3. Seminar Training Program – 5%
(BASIS: TARGET/PROJECTED PLAN OF NUMBER OF SEMINARS/TRAINING FOR THE
YEAR)

Percentage of targeted number of seminars/training conducted for the year

Actual Performance Rating (%)
20% and below 1
30 – 40% 2
50 – 60% 3
70 – 80% 4
90% and above 5
4. Submission of monthly reports - 3%
(BASIS: AGREED TIME OF SUBMISSION)

Submission of monthly reports

Actual Performance Rating (%)
NOT ON TIME and WITH MODIFICATION 1
NOT ON TIME and WITH NO MODIFICATION 1.5
ON TIME and WITH MODIFICATION 2
ON TIME and WITH NO MODIFICATION 3

5. Membership database update thru E-card – 10%

(BASIS: CERTIFICATION OF ACTUAL NUMBER OF MEMBERS WITH E-CARD BY THE
MEMBERSHIP DEPARTMENT)

Participation in the E-card membership update

Actual Performance Rating (%)
20% and below 2
30 – 40% 4
50 – 60% 6
70 – 80% 8
90% and above 10

6. Number of new PEE/ACPER/APEC Application – 5%

(BASIS: CERTIFICATION OF ACTUAL NUMBER OF MEMBERS THAT ARE
PEE/ACPER/APEC BY THE MEMBERSHIP DEPARTMENT and POINTS WILL BE GIVEN IF
THE APPLICANT IS AWARDED BY THE AGENCY CONCERN)

New PEE/ACPER/APEC members

Actual Performance Rating (%)
20% and below 1
30 – 40% 2
50 – 60% 3
70 – 80% 4
90% and above 5

7. Participation of Region and National activities - 3%

(BASIS: CERTIFICATION OF THE ACTUAL NUMBERS OF MEMBERS PARTICIPATED IN
THE NMYA AND ANC)

Members participated in the Region and National activities

Actual Performance Rating (%)
20% and below 1
30 – 40% 1.5
 50 – 60% 3
70 – 80% 2.5
90% and above 3

8. Membership interaction (conducts at least one fellowship or one Tournament of

at least 20 members participated) – 2%
(BASIS: FELLOWSHIP AND TOURNAMENT MUST BE DURING THE CONFERENCE OR
APPROVED AS PLAN)

Number of participants
Actual Performance Rating (%)
20 or less 1
More than 20 2

3. Operational Excellence and Process Innovation (10%)

(BASIS: LIST OF ACTUAL REGISTERED MEMBERS OF THE CHAPTER)

1. Conduct of election of officers for 2017 by September 2016 – 1.5%

Conduct of election
Actual Performance Rating (%)
on time with 50% + 1 members participated 0.5
on time with 75% members participated 1
on time with 100% members participated 1.5

2. Conduct of Induction of 2017 Officer before end of December 2016 – 1.5%

Conduct of induction

3 Operational Actual Performance Rating (%)

Excellence and 10% on time with 50% + 1 members participated 0.5
on time with 75% members participated 1
Process Innovation
on time with 100% members participated 1.5

3. Conduct of General Membership meeting at least twice a year – 2%

Conduct of general membership meeting and members’ participation

Actual Performance Rating (%)
One(1) and attended by 50% + 1 members 1
Two(2) and attended by 50% + 1 members 1.5
One(1) and attended by 100% of members 1.75
Two(2) and attended by 100% of members 2
 4. Conduct of Board Meeting at least once a month – 3%
(BASIS: 12 BOARD MEETINGS IN A YEAR)

Number of board meetings conducted in a year

Actual Performance Rating (%)
Less than 9 1
9 to 11 2
12 or more 3

4. Program Management, Advocacy and Corporate Image – 40%

(BASIS: MUST BE FORM PART OF THE PLAN/INCLUDED IN THE CONFERENCE
INITIATED BY EACH REGION/CHAPTERS)

1. Safety – Community Training / Engagement Program – 5%

Safety – Community Training / Engagement Program

Actual Performance Rating (%)
Not relevant and not meet required number of participants 1
Not relevant but meet required number of participants 2
Relevant but not meet required number of participants 3
Relevant but meet required number of participants 4
Relevant and meet more than 100% of required number of 5
participants

2. Conduct of at least one activity during Electrical Safety Month (May) – 5%

Electrical Safety activity Programs

Actual Performance Rating (%)
Not relevant and not meet required number of participants 1
Not relevant but meet required number of participants 2
Relevant but not meet required number of participants 3
Relevant but meet required number of participants 4
Relevant and meet more than 100% of required number of 5
participants

Program
Management, 3. Signatory to at least one MOA/MOU with local/regional government unit or non-
4 governmental organization related to the advocacy of IIEE eg. electrical safety,
Advocacy and 40% energy conservation, RA 7920 and others – 5%
Corporate Image
Number of MOA/MOU signed and implementation
Actual Performance Rating (%)
One but not implemented during the year 1
One but partially implemented during the year 2
One but implemented after the year 3
Two or more but not implemented during the year 4
Two or more but implemented during the year 5

4. Active participation of the Student Chapters – 5%

(BASIS: EXCLUSIVE FOR APPROVED PLAN FOR STUDENT PROGRAM OF ACTIVITIES
ONLY)

Relevance of students’ activity and participation

Actual Performance Rating (%)
Not relevant, not meet required number of participants 1
Not relevant, meet required number of participants 2
Relevant, not meet required number of participants 3
Relevant, meet required number of participants 4
Relevant, meet more than 100% of required number of 5
participants

5. Electrician to RME Training Design and Program implementation – 5%

Relevance of Electrician to RME Training Design and Programs and participation

Actual Performance Rating (%)
Not relevant, not meet required number of participants 1
Not relevant, meet required number of participants 2
Relevant, not meet required number of participants 3
Relevant, meet required number of participants 4
Relevant, meet more than 100% of required number of 5
participants

6. Other corporate social responsibility programs / activities related with Electrical

Engineering field – 15%
(BASIS: MUST BE FORM PART OF THE PLAN AND THE NUMBER OF PROGRAMS BE
IDENTIFIED)

Percentage of other corporate social responsibility programs/activities implemented

that are of relevance to the Electrical Engineering field including for the purpose the
following:

 number of communications documents with obo related to the

implementation of memorandum order
  supporting documents that ee practitioners are complying it, (incorporating
the design analysis in the plans)

 proof of evidence that the chapter/s are doing in house seminar/training or

refresher course with regards to the design analysis

 etc.

Actual Performance Rating (%)

20% and below 3
30 - 40% 6
50 – 60% 9
70 – 80% 12
90% and above 15

100%

SUPPLEMENTAL DETAILS:

1. In the best interest of objectively appreciating the performance of the Chapter through the activities and/or programs implemented –
following inclusive schedules of all activities and programs shall be used as basis of computations:

September of the Preceding Year up

August of the Current (Grading Year)

2. Chapters must submit consistent with the format as specified in this sheet along with all the photos and/or documentations to ascertain
the claim of performance.