PROJECT REPORT

Warehouse Stock Management System

Submitted By

Gurjyot Singh 11601681

Lakshya Saini 11607722
Yash Sharma 11616829

Submitted To

Ruchita Duggal Ma’am

 ABSTRACT

This project is aimed at developing website named Warehouse Stock Management System
(WSMS) for managing the inventory system of any organization. The Warehouse Stock
Management System (WSMS) refers to the system and processes to manage the stock of any
organization with the involvement of technology system. This system can be used to store the
details of the inventory, stock maintenance, update the inventory based on the transport details
etc. In this system we are solving different problem affecting to direct sales management and
purchase management. Warehouse Stock Management System is important to ensure quality
control in businesses that handle transactions resolving around consumer goods. Without
proper inventory control, a large retail store may run out of stock on an important item.
Warehouse Stock Management System is also on important means of automatically tracking
large shipment. An automated warehouse helps to minimize the errors while recording the
stock.

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Table of Content

1 Introduction 3
2 Problem Statement 3
3 Objectives 3
4 Feasibility Analysis 4
5 Gantt Chart 4
6 Modules 5
7 Diagram Building Blocks 6

1. Use Case
2. DFDs
8 Advantages & Features 8
9 Constraints and Assumptions 8
10 Intended Audience 9
11 Technology Used 9
12 Project Limitations 9
13 Future Enhancements 10
14 References 10

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 INTRODUCTION
The project Inventory Management System is a complete website designed on PHP technology.
The main aim of the project is to develop Warehouse Management System model website to
simplify the tasks and to keep a proper log of all the actions that take place at a stock warehouse.
It is an intranet based website which has admin component to manage the stock and
maintenance of the inventory system. This website is based on the management of stock of an
organization. The application contains general organization profile, stocking details,
transportation details and the remaining stock that are presented in the organization. The
application provides a real-time warehouse database capable of handling large inventories of
an organization. This can be used to track any package that is currently in the process of
stocking, stocked or transport. Warehouse Management System is directed toward owners of
small to large stores and stock managers who are responsible of maintaining sufficient goods
on hand in a retail or manufacturing business. There is a provision of updating the stock
database also. Each new stock is created and entitled with the named and the entry date of that
stock and it can also be updating any time when required. Here the login page is created in
order to protect the management of the stock of organization from the threads and misuse of
the inventory.

PROBLEM STATEMENT

After analysing many existing WSMS we have now the obvious vision of the project to be
developed. Before we started to build the application, team had many challenges. We defined
our problem statement as:

• To make website of WSMS for small organization.

• To make the system easily managed and can be secured.
• To cover all the areas of WSMS like Stock IN, Stock Request, Stock Trace etc.

OBJECTIVES

• To develop a website that deals with the day to day requirement of any production
organization.
• To develop the easy management of the inventory.
• To handle the inventory details like sales details, purchase details and balance stock
details.

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 • To provide competitive advantage to the organization.
• To provide details information about the stock balance.
• To make the stock manageable and simplify the use of inventory in the organization.
• It facilitates regular and timely supply to customers through adequate stocks of finished
products.

FEASIBILITY ANALYSIS

This website has been tested for various feasibility criterions from various point of views.

The system is estimated to be economically affordable. The system is medium scale website
and has affordable price for hosting. The benefits include increased efficiency, effectiveness,
and the better performance. Comparing the cost and benefits the system is found to be
economically feasible.

The system provides better solution to the organizations by adding the typical requirement and
necessities. The solution provided by this system will be acceptable to ultimate solution for the
stock management.

GANTT CHART

It is one of the popular way to illustrate project schedule. A Gantt chart is a graphical
representation of a project that shows each activity task as a horizontal bar whose length is
proportional to its time for completion. A Gantt chart for the project deliverables within time
frame. This project Gantt chart is shown below:

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 MODULES

The requirement is to develop and implement a fully functional warehouse management

module which will allow to manage good at warehouse under all the process starting form
arrival of product, to packaging, labelling, stocking, ordering and transportation to local hubs
for delivery. The whole project is divided into 4 essential modules.

1. Admin Panel
2. Stock Input
3. Stock Request
4. Inventory Approvals

The Admin Panel module is to keep and overall view of all the processes going inside a
warehouse. Through admin panel, higher authorities will be able to track any product under
any phase of process and can extract detailed information of product.

The Stock Input module will be responsible for identifying the products that has arrived in
warehouse.

The Stock Request module is responsible for taking orders (mainly address of delivery) form
the customers, destocking product, and shifting the product to transportation (i.e. delivery)
department.

The Inventory Approval module is responsible for maintaining the log of all the activities
taking place inside the warehouse.

NOTE : Apart from the modules mentioned above, the application will have sub-modules like
Package Tracking, User Registration and Authentication, Database Management Module etc.

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 DIAGRAM BUIDING BLOCKS

Use cases

Data Flow Diagram

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The Customer will send the details of goods to be stocked IN. A receipt will be generated along
with shelf details. Admin will map the shelves to goods. On request of Customer, admin can
trace the product and can proceed with its transportation (Delivery).

User/Customer can Register on portal. Then after validation will be led to User Dashboard.
There User can update his Profile, Stock IN the goods, Request the goods from warehouse and
may add/remove pre-defined categories of goods.

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Admin after validation will be led to Admin Dashboard where he can update his profile,
Confirm the Stock IN status, Confirm the Stock OUT request and map the shelf’s category
with the good’s predefined category.

ADVANTAGES AND FEATURES

1. System is capable to provide reports on monthly basis.

2. System maintains a log for every In & Out transaction.
3. Speed and Efficiency: A computerized warehouse management system makes
everything from inputting information to taking inventory easier.

CONSTRAINTS AND ASSUMPTIONS

1. Computerized system alone does not ensure accuracy, and the warehouse data is only
as good as the data entry that created it.

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 2. Since it is a web application, it requires undisturbed internet connectivity.
3. It is understood that the user is aware of handling the computer system and has a basic
knowledge of English Language.

INTENDED AUDIENCE

1. Admin – who it the head or highest authority of the organization with full access to the
database and has every privilege available in the website.
2. Customers –person who will place stock and de-stock request on the web site.

TECHNOLOGY USED

The web application will be developed under two phases, the front-end development and the
backend development.
Front-end technology used are :

1. HTML5
2. CSS
3. JavaScript
4. Bootstrap

Back-end technology used are :

1. PHP (Server Side Scripting)

2. MySQL database

PROJECT LIMITATION

Due to less knowledge in particular fields and limited time we were not able to fulfil all our
expectations that we expected we could do while the project got started. We hope these
limitations are considerable. Some of the project limitations are:

• This website is not suitable for those organization where there is large quantity of
product and different level of warehouses.
• This website is able to generate only simple reports.
• Single admin panel is only made.
• It is not suitable for small to medium organizations.

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 FUTURE ENHANCEMENTS

Since this project was started with very little knowledge about the Stock Inventory
Management System, we came to know about the enhancement capability during the process
of building it. Some of the scope we can increase for the betterment and effectiveness oar listed
below:

• Interactive user interface design.

• Manage Stock godown wise.
• Use of Oracle as its database.
• Online payment system can be added.
• Making the system flexible in any type.
• Lost and breakage

REFERENCES

https://www.w3schools.com/php/

https://www.tutorialspoint.com/php/php_mysql_login.htm

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